CIVILIAN SECRETARIAT OF POLICE 105/04/23 CIVILIAN SECRETARIAT FOR POLICE

VETTING STATUS IN CIVILIAN SECRETARIAT FOR POLICE

Presentation to the Portfolio Committee for Police24 JUNE 2015

CIVILIAN SECRETARIAT OF POLICE 205/04/23

• In terms of Section 2(1)(b) of the National Strategic Intelligence Act 39 of 1994 as amended, the State Security Agency has a national counter intelligence responsibility which includes steps and measures to neutralise foreign or hostile intelligence operations and to protect classified information

• Based on the above all public servants are expected to undergo:

pre-employment screening (criminal record, financial stability, academic qualifications verification and reference checks)

Post employment vetting, which is categorised into classifications depending on the job description. This vetting is conducted in order to establish the individual’s loyalty, reliability and integrity to Republic of South Africa and its Constitution

INTRODUCTION

CIVILIAN SECRETARIAT OF POLICE 305/04/23

Failure to obtain security clearance, results in risks arising from the powers conferred on Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011), section 9:

•Access to any building or premises under the control of the police service•Access to information and documents relating to any matter under the control of the police service•Access to reasonable assistance by members of the police service•Access to assistance by and information from any state department, functionary or institution, to perform any specific act or function within the competency of the Civilian Secretariat

RISKS

CIVILIAN SECRETARIAT OF POLICE 405/04/23

September to December 2014•Enforced pre-employment screening•Presentation on MISS conducted by Corporate Services•Staff requested to fill in Z 204 forms

May 2015 to date •Meeting with SSA on 11 May 2015 and process agreed•Informed via the outcomes of a PC Meeting that only two forms were fully compliant•Senior Management requested to resubmit forms with supporting documents•Vetting process underway•Integrity officer appointed

INTERVENTIONS

CIVILIAN SECRETARIAT OF POLICE 505/04/23

STATUS: SENIOR MANAGERS

Upgrade: Clearance at ‘confidential’ level - resubmit for ‘top secret’In process: SSA fast tracking senior managersNot submitted: 2 outstanding Z204 forms completed and one has moved to the Ministry

CIVILIAN SECRETARIAT OF POLICE 605/04/23

ACTION PLAN

No Category Number Target date1. SMS 24 (3) Prioritised by SSA2. Essential non sms (Office of the

Secretary & Corporate Services)18 (2) 15 June 2015

3. All other staff members 68 30 June 2015

4. Board Members 31 July 2015

5. Service providers On going starting September 2015

6. New appointees Within 3 months of appointment

CIVILIAN SECRETARIAT OF POLICE 705/04/23

• The Civilian Secretariat for Police has prioritised vetting and diaries

have been structured in a manner to ensure that staff are available to participate in SSA interviews

• CSP and SSA have both assigned a dedicated official, who liaise with each other at least once a week

• We appreciate the efforts of SSA to ensure the expeditious conclusion of the backlog

THANK YOU

CONCLUSION