Upload
brent-quinn
View
212
Download
0
Embed Size (px)
Citation preview
CIVILIAN SECRETARIAT FOR POLICE 1CIVILIAN SECRETARIAT FOR POLICE
PRESENTATION TO THE PORTFOLIO COMMITTEE ON POLICE: ANNUAL
PERFORMANCE PLAN 04th JULY 2014
CIVILIAN SECRETARIAT FOR POLICE 2
VISION, MISSION AND STRATEGIC OVERVIEW
VISION: A transformed and accountable Police Service that reflects the values of our developmental State
MISSION: To provide efficient and effective civilian oversight of the police and to enhance the role of the Minister of Police
STRATEGIC GOALS OF THE CSP:Ensuring the Minister is well advised and supported by the Civilian Secretariat and a service-delivery orientated police service that is accountableQuality and evidence based strategic research, policy advise and legislative support to the Minister of PoliceDeepen public participation in the fight against crimeEnhance accountability and transformation of the SAPS
CIVILIAN SECRETARIAT FOR POLICE 3
INTRODUCTION
Civilian Secretariat became designated department on the 1st April 2014 Civilian Secretariat for Police Budget Programme structure was reviewed &
reformed Systems put in place to function as independent department, i.e. payroll, time &
attendance, financial management, risk management, etc Provincial Departments of Safety aligning their performance objectives with the
Civilian Secretariat for Police Service Act Review of Sector Indicators will be consulted by provincial departments Process of reviewing provincial departments of safety Budget Programme
Structures started
CIVILIAN SECRETARIAT FOR POLICE 4
KEY 2014/15 POLICIES, LEGISLATIONS & PRIORITIES
General Policies and Priorities:National Development PlanOutcome 3: All People are and feel safeOutcome 12: An efficient, effective and development – orientated Public Service and an empowered, fair and inclusive CitizenshipCriminal Justice Revamp
Internal Polices and legislation: The White Paper on the PoliceThe White Paper on Safety and SecurityReview of the South African Police Service Amendment Bill (Align SAPS Act with White paper on the Police and Constitution)
CIVILIAN SECRETARIAT FOR POLICE 5
STRATEGIC OUTCOMES
A Secretariat that provides strategic direction and has effective administrative management systems and supports the Minister of Police in fulfilling his constitutional mandate
A Secretariat that effectively manages the provision of HR management and HR development management The provision and integration of communication services within the Secretariat Efficient and effective use of resources in a compliant manner A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime
prevention Strengthened cooperation with other government departments Communities mobilisation in crime prevention activities Strengthened collaboration between government and the private/ academic sector Clearly developed policies around major policing issues Effective research programme on policing Effective policing legislation able to be implemented by SAPS Improved performance of SAPS through engagement with the Secretariat on budgeting and planning processes A transformed professional police by monitoring and evaluating the conduct of SAPS Improved implementation of policy and legislation by SAPS through regular monitoring by Secretariat Credible evaluations of SAPS projects and plans
CIVILIAN SECRETARIAT FOR POLICE 6
OVERVIEW OF STAFFING
The staff establishment of the Secretariat was signed off by the Minister of Police and the Minister of Public Service and Administration at the end of 11 April 2012.
The staff establishment has grown to 114 staff members. All Executive management posts have been filled.
Year Staff Establishment Filled Posts
2011/12 53
2012/13 114 83
2013/14 (current) 114 111
CIVILIAN SECRETARIAT FOR POLICE 7
SECRETARIAT BUDGET
ITEM BUDGET (R’000)OPERATIONAL 28 261
PERSONNEL 71 537
TOTAL 99 798
PROGRAMME BUDGET (R’000)ADMINISTRATION 28 347
INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS
20 410
LEGISLATION & POLICY DEVELOPMENT 26 313
CIVILIAN OVERSIGHT, MONITORING & EVALUATIONS
24 728
TOTAL 99 798
CIVILIAN SECRETARIAT FOR POLICE 8
PURPOSE: TO PROVIDE ADMINISTRATIVE SUPPORT, STRATEGIC LEADERSHIP AND MANAGEMENT OF THE DEPARTMENT
Sub-programmes
Department ManagementCorporate ServicesFinance Administration (Chief Financial Officer)Internal AuditOffice Accommodation
PROGRAMME 1: ADMINISTRATION
CIVILIAN SECRETARIAT FOR POLICE 9
PROGRAMME 1: ADMINISTRATION
ITEM BUDGET (R’000)Department Management 5 286
Corporate Services 10 740
Finance Administration 8 967
Internal Audit 3 354
TOTAL 28 347
CIVILIAN SECRETARIAT FOR POLICE 10
PURPOSE: TO PROVIDE STRATEGIC SUPPORT TO THE SECRETARY OF POLICE
STRATEGIC OBJECTIVE An effective and efficient Secretariat able to fulfill its mandate
The following areas will be a priority: Effective planning in the Secretariat (Strategic Plan, APP, Annual Reporting, Performance Planning and Quarterly Reporting) Effective co operation between IPID and Secretariat (Joint consultative forums) Effective Performance Management (Performance agreements signed and implemented across the Secretariat) Compliance with the PFMA, DPSA Performance Management System MINMEC (meetings and reporting) Strategic & technical advice to the MinisterEngagement of government departments through JCPS Cluster processes
SUB-PROGRAMME: DEPARTMENT MANAGEMENT
CIVILIAN SECRETARIAT FOR POLICE 11
SUB-PROGRAMME: CORPORATE SERVICES
PURPOSE:
TO PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE SECRETARIAT THAT INCLUDES THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION TECHNOLOGY SERVICES AND AUXILIARY SERVICES
STRATEGIC OBJECTIVE An effective Human Resource Management and Development Services in place
The following areas will be a priority: Compliance with Departmental requirements (Reporting to Public Service Commission, DPSA, PSETA, Department of Labour & other relevant departments)Personnel appointed according to approved establishment Approved HRM & HRD PlansPolicies approved: Diversity Management, EHW & Disciplinary Code of Conduct signed by all staffApproved WSPEffective EHW programme implemented
CIVILIAN SECRETARIAT FOR POLICE 12
PURPOSE: TO PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE SECRETARIAT
STRATEGIC OBJECTIVE
Ensure sound corporate governance and provide PFMA compliant supply chain services, asset management services, PFMA compliant financial accounting services in the Secretariat
The following areas will be a priority: Establish SCM Committees Updates asset register Demand Management Plans Procurement plans implemented timeously Improvement of budgeting and spending patterns Payment to creditors within 30 days Midterm review reports produced Compliance with National Treasury processes
SUB-PROGRAMME: FINANCE ADMINISTRATION
CIVILIAN SECRETARIAT FOR POLICE 13
PURPOSE: TO PROVIDE INTERNAL AUDIT SERVICES BY CONDUCTING COMPLIANCE & PERFORMANCE AUDITS
STRATEGIC OBJECTIVE
PERFORMING STRATEGIC RISKS BASED AUDITS & CONSULTING SERVICES DIRECTED AT IMPROVING THE EFFECTIVENESS & EFFICIENCY OF THE SECRETARIAT OPERATIONS, RISK MANAGEMENT & GOVERNANCE PROCESSES
The following areas will be a priority: Three year roll out plan Audit reports Risk management policies Risk management strategies Global Risk Assessment Reports
SUB-PROGRAMME: INTERNAL AUDIT
CIVILIAN SECRETARIAT FOR POLICE 14
RISKS & MITIGATION OF RISKS
Risks Security and facilities management Training not aligned to the strategic objectives of the Secretariat Insufficient HR capacity to meet the growing needs of the Secretariat Budget of Corporate Services Vetting of Corporate Services
Mitigation of Risks Speedy appointment of competent security and facilities management experts Training linked to skills audit and competency identification Appointment of identified HR experts as recommended in the new proposed structure Possible shared services to alleviated budget issues
CIVILIAN SECRETARIAT FOR POLICE 15
PROGRAMME: INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS
PURPOSE: TO MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION
Sub-programmes Intergovernmental, Civil Society & Public-Private Partnerships Community Outreach
15
CIVILIAN SECRETARIAT FOR POLICE 16
INTERSECTORAL COORDINATION & STRATEGIC
PARTNERSHIPS: BUDGET
SUB-PROGRAMMES BUDGET (R’000)
Intergovernmental, Civil Society & Public Private Partnerships
16 366
Community Outreach 4 044TOTAL 20 410
16
CIVILIAN SECRETARIAT FOR POLICE 17
SUB-PROGRAMME:INTERGOVERMENTAL, CIVIL SOCIETY & PUBLIC-PRIVATE
PARTNERSHIPS
PURPOSE TO MANAGE AND FACILITATE INTERGOVERNMENTAL, CIVIL SOCIETY & PUBLIC PRIVATE PARTNERSHIPS
STRATEGIC OBJECTIVE Strategic collaborative partnerships between intergovernmental, civil society & public partnerships
The following areas will be a priority: Working agreements with civil society, government departments, academic institutionsAnti-crime campaignAssessments of CSF’s, SAPS Rural Strategy, SAPS Sector PolicingFacilitating CSF Working Groups
17
CIVILIAN SECRETARIAT FOR POLICE 18
SUB-PROGRAMME: COMMUNITY OUTREACH
PURPOSE TO PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN CRIME PREVENTION INITIATIVES
STRATEGIC OBJECTIVE Maximum participation of communities in crime prevention initiatives
The following areas will be a priority: Assessment of social crime prevention programmesMonitoring of implementation of community policing forum guidelines in provincesAssessment of provinces implementing Community Police Forum training programmes
18
CIVILIAN SECRETARIAT FOR POLICE 19
RISKS & MITIGATION
RisksLack of participation of stakeholders on joint policy implementation programmes Readiness of municipalities to implement CSF policyLack of participation of other cluster departments on CSF policy implementationSome provincial JCPS clusters and DevComs not functional, impacting on CSF policy implementation
Mitigation of RisksSubmit water tight and comprehensive explanatory memorandum to Heads of Departments and Organisation to motivate for stakeholder participation SALGA to continue facilitating municipal engagements on CSF policy implementation Obtain various HODs support to participate in JCPS cluster programmes on CSFs
19
CIVILIAN SECRETARIAT FOR POLICE 20
PROGRAMME:LEGISLATION & POLICY DEVELOPMENT
PURPOSE: TO DEVELOP POLICY AND LEGISLATION FOR THE POLICE SECTOR & CONDUCT RESEARCH ON POLICING & CRIME
SUB-PROGRAMMES Policy Development & Research Legislation
20
CIVILIAN SECRETARIAT FOR POLICE 21
LEGISLATION & POLICY DEVELOPMENT: BUDGET
SUB-PROGRAMME BUDGET (R’000)Policy Development & Research 14 254
Legislation 6 781
DPCI Judge 5 278
TOTAL 26 313
21
CIVILIAN SECRETARIAT FOR POLICE 22
SUB-PROGRAMME: POLICY DEVELOPMENT & RESEARCH
PURPOSE OF THE PROGRAMME
TO DEVELOP POLICING POLICIES & UNDERTAKES RESEARCH IN AREAS OF POLICING & CRIME
STRATEGIC OBJECTIVE Evidenced-based policies around policing areas and research around crime & policing
The following areas will be a priority: Development of policies linked to the White Paper on Policing Serial murder and Rape policyDraft White Paper on Safety & SecurityDraft policy on Reducing Barriers to Reporting Crimes of Gender-based ViolenceResearch projects on: Trends report on policing, IGR Anti-Gangs Strategy, Review of Public Order Policing, Impact of Firearms Control Legislation on firearm crimes in SAMaintenance of Resource Centre
22
CIVILIAN SECRETARIAT FOR POLICE 23
RISKS & MITIGATION OF RISKS
Risks•Inter-dependency on external role-players across departments and clusters on coordination, joint planning and delivery •Short timeframes for delivery of policies and projects due to cross cutting nature of work•Not effectively utilising civil society to maximise impact
Mitigation of risks•Establish joint indicators to be incorporated into Governments MTEF cycle and get buy-in of relevant clusters•Proper development of realistic milestones and target dates and sequencing of project coordination •Broaden networks across civil society and academia to enhance quality of research and policies
23
CIVILIAN SECRETARIAT FOR POLICE 24
SUB-PROGRAMME: LEGISLATION
PURPOSE TO PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE
STRATEGIC OBJECTIVE
An effective and constitutionally-compliant departmental legislative framework for effective policing
The following areas will be a priority: Bills for public consultation: Animal Movement & Produce Bill to repeal Stock Theft ActBills to be developed: Revised SAPS Bill, Fire Arms Control Amendment BillBills to be tabled in parliament: National Key Points Amendment Bill, Protection of Constitutional Democracy Against Terrorists & Related Activities Amendment BillRegulations: Criminal Law (Forensic Procedures) Amendment Act (DNA), Private Security Industry Regulation Act
24
CIVILIAN SECRETARIAT FOR POLICE 25
RISKS & MITIGATION
Risks• Skills gap• Reliance on finalization of policy impacting on legislative Bills
Mitigation of Risk• Training programmes to address skills gap• Engage in peer review sessions• Ensure access to necessary legal material in place• Revision of legislation programme and rationalization of programme
25
CIVILIAN SECRETARIAT FOR POLICE 26
PROGRAMME: CIVILIAN OVERSIGHT, MONITORING & EVALUATION
PURPOSE: TO OVERSEE, MONITOR & REPORT ON THE PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE
SUB-PROGRAMMES Police Performance, Conduct & Compliance Monitoring Policy & Programme Evaluations Information Management
CIVILIAN SECRETARIAT FOR POLICE 27
CIVILIAN OVERSIGHT, MONITORING & EVALUATION: BUDGET
SUB-PROGRAMMES BUDGET (R’000)Police Performance, Conduct & Compliance Monitoring
17 854
Policy & Programme Evaluations 2 765
Information Management 4 109
TOTAL 24 728
CIVILIAN SECRETARIAT FOR POLICE 28
SUB-PROGRAMME: POLICE PERFORMANCE, CONDUCT & COMPLIANCE MONITORING
PURPOSE: TO MONITOR THE PERFORMANCE, CONDUCT & COMPLIANCE OF THE SOUTH AFRICAN POLICE SERVICE
STRATEGIC OBJECTIVE To improve police accountability
The following areas will be a priority: Effective oversight visits of local stations (oversights visits conducted and reports compiled)
Trend reports on police stations service delivery (based on analysis of oversight trends)
Reports on SAPS implementation of Public Order Policing policy
Assessment of SAPS budget (Analysis reports)
Monitoring reports on implementation of Child Justice Act, Public Order Policing, IPID recommendations
Assessment reports on SAPS Litigation management
Developing Complaints management policies
Monitoring reports on Domestic Violence Act compliance
CIVILIAN SECRETARIAT FOR POLICE 29
SUB-PROGRAMME: POLICY & PROGRAMME EVALUATIONS
PURPOSE: TO EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH AFRICAN POLICE SERVICE
STRATEGIC OBJECTIVE To improve programme implementation effectiveness
The following areas will be a priority:
Evaluation reports on policies & programmes implemented
Reports on implementation of Secretariat & Portfolio Committee recommendations
M & E capacity building sessions
CIVILIAN SECRETARIAT FOR POLICE 30
SUB-PROGRAMME: INFORMATION MANAGEMENT
PURPOSE:TO PROVIDE RELIABLE, ACCURATE & TIMELY INFORMATION THAT WILL INFORM EVIDENCE BASED DECISION MAKING
STRATEGIC OBJECTIVE
To enhance information management
The following areas will be a priority:
Domestic Violence Assessment Tool
CIVILIAN SECRETARIAT FOR POLICE 31
RISKS & MITIGATION OF RISKS
RisksAccess to data from SAPSLack of common understanding on Secretariat’s mandate by SAPS
Mitigation of RisksSessions with relevant SAPS top management to discuss access to data Sessions with SAPS top management to discuss legislative obligations of these entities