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Civil Rights Data Collection
Universal (All Schools)
2013-2014 School Year
5/13/2014 Maggie Bacon, Executive Director, MPAAA
Information current as of 3/2014 1
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Good News
• Much of what was collected for the 2011-2012 collection remains the same,
• Some Student Information Systems will have special functions for this collection,
• Data is there – sooner you know about what you need, the better off you will be,
• Some data items collected in 2011-2012 will not be collected this time.
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Equity – the push to ensure strong educational opportunity for every
student is a driving force at the U.S. Department of Education and particularly true for the Office of Civil Rights. From pre-school to college attendance and completion, the Office of Civil Rights work is grounded in the belief that all students – regardless of race, gender, disability or age – need a high-quality education to be successful.
Not unlike submissions to CEPI, there is a great deal administrators
can learn about what is really happening in their schools by looking at the data. There are also parts of this collection – again – not unlike CEPI collections that can be used when seeking grant funding.
Why are school districts required to do this? (The big picture reason)
If you really want to know about the ‘why’?
http://www2.ed.gov/policy/rights/reg/ocr/index.html
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• Section 203(c)(1) of the 1979 Department of Education Organization Act conveys to the Assistant Secretary for Civil Rights the authority to “collect or coordinate the collection of data necessary to ensure compliance with civil rights laws within the jurisdiction of the Office for Civil Rights” [20 U.S.C. § 3413(c)(1)],
• Title VI of the Civil Rights Act of 1964, • Title IX of the Education Amendments of
1972, • Section 504 of the Rehabilitation Act of 1973, • Title II of the Americans with Disabilities Act
of 1990,
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The changes in the Civil Rights Data Collection (CRDC) reflect new learning about the areas where the Department believe opportunity gaps exist.
For today Part one:
How we “think” this collection will work and look
Part Two: What we know about this federal collection
– What’s new
– What’s staying from 2011-2012
– What’s not going to be collected
– What will be optional for 2013-2014, but be required for 2015-2016
Part Three: Resources
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The major phases of the data collection include: • Fall 2013 – Early Summer 2014: Districts will
gather data elements for this collection, • Fall 2014 – Winter 2014: Survey submission
window will open for districts to submit their data.
About the “data”
Everything related to this data submission will be “about” the 2013-2014 school year.
(Even though the information will not be submitted until 2014-2015 school year.)
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How we “think” it will work (what they did last time)
When this was done in 2011-2012…
• A questionnaire (actual print) was used to help districts gather their information.
• Several options were available to districts regarding entering the information from the questionnaire into a web-based form:
– Information can be entered manually,
– Some information could be uploaded from a csv file – from your Student Information System or CEPI.
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How we “think” this will work (continued)
• Password to access the web form will, likely, be sent to district Superintendents. More than one person from the district could be setup to access the web form,
• Additional documentation and user guides were made available during the course of the open submission dates,
• We KNOW that MPAAA will offer workshops this fall (around the state) to help folks prepare for this collection.
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What we are not sure about
For the 2011-2012 CRDC, the data was gathered from in two parts.
• One was a snapshot of a day in the fall. MPAAA recommended folks choose the fall ‘count’ day,
• The second part was a end of year set of questions. MPAAA recommended using June 30 (coinciding with the EOY – CEPI End of Year collection),
• No information has been offered by the Office of Civil Rights on how the 2013-2014 data will be gathered.
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New in this collection: District Level
• Students enrolled in any distance education courses.
• Students enrolled in a dual enrollment/dual credit program.
• Students who participate in a credit recovery
program.
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New District Level (Continued)
• Does the district offer preschool or kindergarten programs at a cost to parents or guardians?
• Does the district have a civil rights coordinator (with contact information)?
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New – School Level
• Number of students absent 15 or more school days (broken down by race, sex, disability, and LEP).
• Justice facility items regarding facility type, school year length, and educational program duration.
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New Stuff: School Level
• Whether a sworn law enforcement officer (including school resource officer) is assigned to the school.
• Whether the school’s preschool program serves non-IDEA students (by age).
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What’s Staying? A lot!
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District Level o Number of schools,
o Number of students served in the district’s schools,
o Number of students served in non-district facilities,
o Harassment and bullying policies,
Staying – District Level
• Is Desegregation Order or Plan in place?
• Pre-Kindergarten or Kindergarten Program (length of day and eligibility).
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Staying
• GED course-taking:
– Did you operate a program?
– Students 16 – 19 in GED prep,
– Students 16- 19 in GED prep who received a GED credential.
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School Level - Staying
• Grades offered,
• Alternative or Charter School,
• Students grouped by ability (English/Math) – not broken down,
• Enrollment – broken down by LEP, Disability, Section 505.
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• Algebra I courses taken: 7&8, 9 & 10, 11& 12
• Math and Science courses taken (and number offered)
– Geometry
– Algebra II
– Advanced Math (Trigonometry, pre-calculus)
– Calculus
– Biology
– Chemistry
– Physics
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More items staying…
And more…
• FTE of 1st and 2nd year teachers,
• Advanced placement courses
– Do you have?
– Can a student self-select?
– Participation in one AP course?
– Participation in specific course:
• AP Math, Science, Foreign Language, other.
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Still more…
• Students in IB program,
• Students who passed Algebra I in grades 7& 8, 9&10, 11&12,
• SAT/ACT test taking,
• FTE teachers absent more than 10 days (not including PD).
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More…
Discipline data
• In-school suspension,
• Categories for one and more out of school suspensions,
• Corporal Punishment,
• Zero-Tolerance expulsion,
• Referral to Law Enforcement,
• School Related arrests,
• Special Education –broken down by race and ethnicity.
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Staying
• Interscholastic Athletics,
• Harassment and bullying,
• Restraint and Seclusion,
• Retention by Grade,
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Staying
• School Finance
– Total Personnel Salaries,
– Total instructional-staff salaries,
– Teacher Salaries,
– Non-personnel expenditures,
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More…
• Number of students who received corporal punishment,
• Number of allegations of harassment or bullying on the basis of sexual orientation or religion.
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Optional for 2013-2014, Required for 2015-2016
• Number of incidents of violent and serious crimes,
• Number of school days missed by students who received out of school suspensions,
• Number of students transferred for disciplinary reasons,
• Number of instances of corporal punishment for students pre-school – 12.
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More optional items for 2013-2014, Required for 2015-2016
• Number of FTE for psychologists, social workers, nurses, security guards, law enforcement officers,
• School-Level expenditures and number of FTE for teachers, instructional aides, support services staff, school administration (funded by feds, state, local),
• Pre-school students served by local district or in non local facilities,
• Teachers employed current year and number of teachers for prior year.
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No longer collected
• Students waiting for Special Education Evaluation,
• Number of students enrolled in AP foreign language,
• Separate count of students who took AP exams (broken down by race, sex, disability, etc.),
• Separate number of students who passed AP exam (broken down by race, sex, disability, LEP).
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Resources
• http://www2.ed.gov/about/offices/list/ocr/data.html?src=rt/
– Q &A about 2013-2014 (word document)
– Information about the 2013-2014 CRDC
– Detailed list of data elements
• For a peek at the questionnaire from 2011-2012
– ocrdata.ed.gov
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Questionnaire from 2011-2012
– The questionnaire from 2011 -2012 is located at: ocrdata.ed.gov
– Look at the boxes on the left titled (see next slide for a graphic):
• Additional Resources
– Survey Documents
– You might also be interested in reviewing the FAQ’s and User Guide.
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ocrdata.ed.gov
A word of caution
Items related to the 2011-2012 collection – such as forms and FAQ’s – may or may not provide insight into how the 2013-2014 collection will be completed or supported by the Office of Civil Rights.
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MPAAA hosted events (TBD)
October and November – UP
– Northern Michigan
– Central Michigan
– SE Michigan
– SW Michigan
– Thumb area
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