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CITY OF ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION
AGENDA
Thursday, October 17, 2019 Notice is hereby given that the Community Development Corporation of the City of Rollingwood, Texas
will hold a regular meeting, open to the public, in the Municipal Building at 403 Nixon Drive in
Rollingwood, Texas on October 17, 2019 at 7:00 PM, where the following items will be discussed:
CALL ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION MEETING TO ORDER
1. Roll Call
PUBLIC COMMENTS
Citizens wishing to address the RCDC for items not on the agenda will be received at this time. Please limit comments to 3 minutes. In accordance with the Open Meetings Act, RCDC is restricted from discussing or taking action on items not listed on the agenda.
CONSENT AGENDA
All Consent Agenda items listed are considered to be routine by the RCDC and may be enacted by one (1) motion. There will be no separate discussion of Consent Agenda items unless a Board Member has requested that the item be discussed, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the Regular Agenda.
2. Discussion and possible action on the minutes from the July 11, 2019 and September 12, 2019 RCDC Meetings.
REGULAR AGENDA
3. Presentation and status update of the Commercial Corridor Analysis from The Retail Coach.
4. Discussion and possible action on an agreement for professional services by and between the Rollingwood Community Development Corporation and the City of Rollingwood.
5. Informational presentation by RCDC Legal Counsel, Charles Zech regarding Type B Economic Development Corporations.
ADJOURNMENT OF MEETING
Community Development Corporation – Agenda Thursday, October 17, 2019
CERTIFICATION OF POSTING
__________________________________
Ashley Wayman, City Secretary
NOTICE -
The City of Rollingwood is committed to compliance with the Americans with Disabilities Act. Reasonable modifications and equal access to
communications will be provided upon request. Please contact the City Secretary, at (512) 327-1838 for information. Hearing-impaired or
speech-disabled persons equipped with telecommunication devices for the deaf may call (512) 272-9116 or may utilize the stateside Relay
Texas Program at 1-800-735-2988.
CITY OF ROLLINGWOOD
403 NIXON DRIVE
ROLLINGWOOD, TEXAS 78746
Rollingwood Community Development Corporation
Thursday, July 11, 2019
MINUTES
The Rollingwood Community Development Corporation met in a Regular Meeting beginning at
7:00 p.m., Thursday, July 11, 2019, in the City Council Chambers of the Rollingwood City Hall
building located at 403 Nixon Drive, Rollingwood, Texas. President Michael Dyson called the
meeting to order at 7:00 p.m.
Present members were: Mayor Michael Dyson, Susan Miller, Pat Sheehan, Becky Kittleman,
and Barry Delcambre.
3. PUBLIC COMMENTS
The following individuals spoke during public comments regarding the proposal for the athletic
fields:
Robert Patterson
Jay Howard
Mary Elizabeth Cofer
Shanti Jayakumar
Marina Breeland
Jon Pattillo
Jonah Pattillo
Sandra Farrell
Thom Farrell
Amy Imes
Steve Franke
Patrik Freece
4. APPROVAL OF MINUTES - MARCH 2019 MEETING
Becky Kittleman motioned to approve the final meeting minutes from the May 9, 2019
meeting. Susan Miller seconded the motion. The motion passed 5-0.
5. DISCUSSION AND POSSIBLE ACTION REGARDING A PROPOSAL FROM
ROLLINGWOOD PARK TRUST, INC. TO OPERATE, MAINTAIN, AND LEASE THE CITY OF
ROLLINGWOOD ATHLETIC FACILITIES.
The RCDC discussed the Rollingwood Park Trust / Athletic facilities lease proposal. No formal action was taken. 6. DISCUSSION AND POSSIBLE ACTION ON A RECOMMENDATION TO THE CITY
COUNCIL REGARDING THE CREATION AND DEVELOPMENT OF A COMMUNITY
BUSINESS DEVELOPMENT PROGRAM AIMED TO PROMOTE AND CONNECT
PROFESSIONALS IN THE CITY OF ROLLINGWOOD.
RCDC members discussed the recommendation to the City Council regarding the creation and
development of a community business development program aimed to promote and connect
professional in the City of Rollingwood. No formal action was taken.
7. DISCUSSION AND POSSBILE ACTION ON A RESOLUTION TO AMEND THE BUDGET
FOR THE ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION FOR THE
FISCAL YEAR 2018-2019 TO EFFECT THE TRANSFERS OF FUNDS AS SET FORTH IN
ATTACHMENT “A-5” TO THIS NOTIC OF PUBLIC MEETING.
RCDC members discussed the amendment to the RCDC Budget for Fiscal Year 2019-2020.
Pat Sheehan moved to approve the amendment. Michael Dyson seconded the motion.
The motion passed 5-0.
8. INFORMATIONAL PRESENTATION BY RCDC LEGAL COUNSEL, CHARLES ZECH,
REGARDING TYPE B ECONOMIC DEVELOPMENT CORPORATIONS.
The agenda item was postponed until the next scheduled meeting.
9. REVIEW OF THE RCDS’S FINANCIAL REPORTS AND ANNUAL BUDGET AS OF APRIL
30, 2019.
There was a review of the RCDC Financial Reports. No action was taken.
10. ADJOURNMENT
Mike Dyson motioned to adjourn the meeting at 8:19 p.m. Susan Miller seconded the
motion. The motion passed 5-0.
Minutes taken by RCDC Member Barry Delcambre and prepared by Administrative
Assistant Elaine Acosta.
The Minutes were approved on the ____________day of _________________, 2019.
___________________________________
Michael R. Dyson, President RCDC
CITY OF ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION
MINUTES
Thursday, September 12, 2019 The Rollingwood Community Development Corporation met in a Regular Meeting beginning at 7:00
p.m. in the City Council Chambers of the Rollingwood City Hall Building located at 403 Nixon Drive,
Rollingwood, Texas. President Michael Dyson called the meeting to order at 7:03 p.m.
CALL ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION MEETING TO ORDER
Present members were: Michael Dyson, Becky Kittleman, Susan Miller, Pat Sheehan, Barry
Delcambre, David Smith and Josh McKay.
PUBLIC COMMENTS
Sandra Farrell, Co-Chair of the Park Commission spoke on the changes and updates in the Park Committee.
City Administrator Amber Lewis introduced and welcomed Ashley Wayman, the new City Secretary for the City of Rollingwood.
APPROVAL OF MINUTES
No minutes were approved at this meeting.
Discussion and possible action on a resolution of the Rollingwood Community Development Corporation approving a budget for the Rollingwood Community Development Corporation, Rollingwood, Texas, for the Fiscal Year beginning October 1, 2019, and ending September 30, 2020.
City Administrator Amber Lewis discussed historical budgeting for RCDC as well as current requests from the Park Commission for the Fiscal Year 2020 budget. She stated that Park Commission has requested $117,000 and that total revenues have been conservatively projected at $130,000, leaving approximately $13,000. She also stated that RCDC has complete discretion over budgeting in regards to the Park Commission’s requests.
Mayor Michael Dyson gave an overview of RCDC and how traditional EDC’s are intended to function.
The Board discussed the Park Commission’s requested budget and concerns about setting a budget without specific quotes and a park maintenance schedule. They also spoke about implementing a form, similar to a Capital Request Form, that would be used for the Park Commission to submit proposed projects to RCDC for approval and funding.
Community Development Corporation – Agenda Thursday, September 12, 2019
Council Member Amy Pattillo commented on the Butterfly Garden and the need to have a projected Operations and Maintenance line item for this and other items that need ongoing maintenance.
Council Member Wendi Hundley stated that she would relay what she was hearing from RCDC in this meeting to the Park Commission as well as gave a brief history of how the Park Commission was previously directed to request funding from RCDC.
President Michael Dyson motioned to allocate $80,000 of the Rollingwood Community Development Corporation budget to service an Administrative Services Agreement and direct RCDC legal counsel to work with the Rollingwood City Council to have an Administrative Services Agreement drafted and submitted for approval. Susan Miller seconded the motion. The motion passed 6-0.
President Michael Dyson motioned to instruct the City Council to aid the RCDC in the drafting of a Capital Allocation Request form, with input from RCDC, and with final approval by the President of the RCDC, to be presented to the Park Commission. Susan Miller seconded the motion. The motion passed 6-0.
President Michael Dyson motioned to approve a resolution of the Rollingwood Community Development Corporation approving a budget for the Rollingwood Community Development Corporation, Rollingwood, Texas, for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020 that excludes the exceptional requests made by the Park Commission and including $88,000 for an Administrative Services Agreement between RCDC and the City of Rollingwood. Becky Kittleman seconded the motion. The motion passed 6-0.
Review of the RCDC’s financial reports and annual budget as of July 31, 2019.
The Board briefly discussed the financial reports. No action was taken.
Adjournment of Meeting
President Michael Dyson motioned to adjourn the meeting at 8:23 p.m. Pat Sheehan seconded
the motion. The motion passed 6-0.
Meeting Minutes were prepared by City Secretary Ashley Wayman.
Minutes adopted on ______ day of ___________________, 2019.
________________________________
Michael Dyson, President
Recommendations
Community Development Recommendations
• Due to shallow properties along Bee Caves Rd., multi-level development should be the focus for Rollingwood moving forward. Consider providing incentives to those property owners and/or developers who develop properties this way. Due to the properties on the North side of Bee Caves Rd. backing up to residential property in most cases, consider focusing and driving multi-level re-development to the South side of Bee Caves Rd. if possible.
• The City of Rollingwood and Rollingwood Community Development Corporation need
to pay close attention to any properties along MOPAC and Bee Caves Rd. that go up for sale or have had a recent change of ownership. A change of ownership can have a huge impact, good or bad, on Rollingwood for years to come. Consider having a staff member focused on building relationships with property owners in the community.
• Consider hosting a quarterly Rollingwood Commercial Exchange or other event that
would include regular meetings with the Chamber, City officials, commercial realtors, brokers, and developers. The goal of these events would allow for the opportunity to share the vision of redevelopment for Rollingwood. This event would also allow for sharing of available properties throughout the community or any other important real estate news in Rollingwood and the surrounding area.
• Focus on retailer and developer recruitment. Consider attending and exhibiting at retail industry trade shows, such as the International Council of Shopping Centers and Retail Live conferences.
• Consider taking a new look at the parking requirements for new development and/or re-development moving forward and making any changes that might be necessary.
• Maintain gateway entrances into Rollingwood and high-profile areas with attractive
landscaping and curb appeal. Retail prospects, much like business and industrial prospects, like to see communities that take pride in their appearance and invest in making it as appealing as possible. Often, a person’s first impression of a community is shaped by how clean and neat it is.
• Continue to focus on branding for Rollingwood and creating a "Place" that offers
everything to Rollingwood residents to live, work, and play.
Zoning Recommendations
• There is very little consistency currently as it relates to zoning along Bee Caves Rd. It is our recommendation that the recommendations below and on the accompanying Microsoft Excel document are implemented by Rollingwood.
• Consider removing Hospital District (H) from Rollingwood's list of zoning options. With
a lack of developable property within Rollingwood, this zoning option is not applicable. In case the properties currently zoned Hospital District ever sell, it is our recommendation that these sites be rezoned to another option as soon as possible.
• Consider adding a Mixed Use (MU) zoning option to the Rollingwood list of zoning
options. This zoning option will allow for more flexible uses, combining different types of development (residential, retail, hotel, etc.)
• Consider combining C1 and C2 zoning options into one category. After a thorough
review of Rollingwood’s Zoning Document, there is very little difference between C1 and C2.
Commercial Corridor Analysis StrategyRollingwood, Texas
October 2019
Retail Market Analysis
Cell Phone Analysis
Shops at Mira Vista
Shops at Mira Vista
Rollingwood Park
Commercial Corridor Analysis Strategy
CONSULTANTS - NOT BROKERS
ONLY PROJECT TEAMS - NO “SALES” TEAM
MULTI-CONCEPT RECRUITMENT
PARTNERSHIP APPROACH
Study Area
Identifying Retailers & Developers for Recruitment:Using Research, Analysis, and Sites to Target Retailers and Developers
FINDING THE RIGHT RETAIL FOR YOUR COMMUNITY
Retailers must “fit” the market based on their location criteriaTraditional and mixed-use developers active in the area and/or region
Phase 4: IDENTIFYING RETAILERS &
DEVELOPERS FOR RECRUITMENT
Highest and Best Use AnalysisThe Retail Coach will an analyze each property to
determine the highest and best use of each property.
•Existing market conditions•Trade Area population
•Traffic counts and traffic patterns•Site-line visibility from primary & secondary traffic arteries
•Ingress/egress•Adequate parking•Site characteristics
•Topography•Proximity to retail/office clusters
Tailored, end-to-end retail recruitment and economic development services
Retail 360®:Moving Beyond Data to Recruit Retailers to Smyth County
A PROVEN PROCESS FOR RESULTS
Phase 2:Determining
Retail Opportunities
Phase 3:Identifying Development &
Redevelopment Opportunities
Phase 4:Identifying Retailers &
Developers for Recruitment
Phase 5:Marketing &
Branding
Phase 6:Recruiting Retailers
& Developers
Phase 1: AnalyzingThe Market
Phase 7:Downtown Revitalization
& Community Engagement
Phase 8:Coaching &
Ongoing Support
Zoning AnalysisThe Retail Coach will examine
current zoning of each property and will make recommendations on zoning options in the future
to help maximize ROI to the community.
Zoning Recommendations
Community and Economic Development Recommendations
Community and Economic Development Recommendations
AGREEMENT FOR PROVISION OF PROFESSIONAL SERVICES
BETWEEN THE CITY OF ROLLINGWOOD AND
THE ROLLINGWOOD COMMUNITY DEVELOPMENT CORPORATION
THE STATE OF TEXAS
KNOWN ALL MEN BY THESE PRESENTS:
COUNTY OF TRAVIS
THIS AGREEMENT, executed the ___ day of ____________, 2019, by and between the
CITY OF ROLLINGWOOD, a municipal corporation, acting by and through its City Council,
situated in Travis County, Texas (hereinafter referred to as “City”), and the Rollingwood
Community Development Corporation (hereinafter referred to as “RCDC”) acting by and through
its President of the Board is as follows:
WITNESSETH:
I.
The City agrees to provide management, professional, administrative, financial and
investment services to the RCDC according to the terms of this agreement. Direct services the
City shall perform for the RCDC shall include:
1. Preparing all financial and investment reports and keeping all financial books and records
required by the RCDC’s Bylaws.
2. Preparing a budget for the forthcoming year for review and approval by the Board and City
Council.
3. Providing all necessary budgeting, accounting, financial management and investment
management through the City’s Finance Department.
4. Providing for a repository of records, office and conference space.
5. Providing technology support of hardware, software and phone systems through the City’s
Information Technology Department.
6. Providing executive and administrative support, review and oversight by various City
departments including but not limited to City Administrator, City Secretary, and Planning
& Zoning.
7. Providing for project management services.
It is understood and agreed that access to City staff resources by the RCDC is secondary
to the needs of the City Council of the City of Rollingwood.
II.
Subject to the RCDC continuing to contract with the City for management services, the
RCDC will pay to the City for its services pursuant to this agreement, in the form of a flat fee in
the amount of _____________________ ($_____________) per year.
In the event of the termination of this agreement, the RCDC will be responsible for paying
the City only the portion of the cost allocated to periods prior to the effective date of the termination
of the agreement.
III.
It is the express purpose of this agreement for the City to provide certain management,
professional, administrative and financial services to the RCDC.
IV.
Subject to early termination as provided in Article V below, this agreement shall be in
effect for a period of one year commencing ______________ and ending ______________, and
said agreement shall be extended for additional one-year terms thereafter under the same terms
and conditions unless one party gives to the other party written notification at least thirty (30) days
prior to the end of the existing term of its desire to terminate the agreement.
V.
1. This contract may be terminated by the City or RCDC, in whole, or from time to time, in
part, upon thirty (30) days notice from the terminating party to the other party. Termination
shall be effective thirty (30) days after delivery of Notice of Termination specifying to what
extent performance or work under the contract shall be terminated thirty (30) days after
receipt by the notified party.
2. After receipt of a Notice of Termination the City shall:
a. Stop work on the date as specified in the thirty (30) day Notice of Termination to
the extent possible.
b. Place no further orders or subcontracts except as may be necessary for completion
of the work not terminated.
c. Terminate all orders and subcontracts to the extent that they relate to the
performance of work terminated by the Notice of Termination in so far as possible.
d. The RCDC shall pay all expenses incurred through the date of termination.
VII.
This Agreement shall take effect on the day of execution.
IN WITNESS WHEREOF, the parties have executed this Contract in the year and on the
day indicated.
ROLLINGWOOD COMMUNITY CITY ROLLINGWOOD, TEXAS
DEVELOPMENT CORPORATION
__________________________________ ______________________________
Michael Dyson
President Mayor