CITY OF DEXTER

ARTS, CULTURE, AND HERITAGE COMMITTEE MEETING Tuesday, July 2, 2019 @ 6:30 PM

Location: Dexter Senior Center, 7720 Ann Arbor St.

A G E N D A 1. CALL TO ORDER 2. ROLL CALL Wa Hubbard - Chair Cheryl Willoughby – Vice Chair Donna Fisher – Ex Officio Rich Bellas Lynn Babcock Gini Davis Martha Gregg Sanam Arab Phil Arbour Debra Adair Amy Schell 3. APPROVAL OF THE MINUTES – June 4, 2019 (Motion) 4. APPROVAL OF AGENDA (Motion) 5. CITIZENS WISHING TO ADDRESS THE COMMITTEE 6. REPORTS A. Chair B. Staff C. City Council D. Student Representatives E. Project Updates For Items Not On The Agenda 7. OLD BUSINESS ITEMS 8. NEW BUSINESS ITEMS

A. Discussion of: 2019 Paint Dexter Plein Air Festival B. Discussion of: Timeline for Slams and S’mores and MOTH Storytelling Events

9. CITIZENS WISHING TO ADDRESS THE COMMITTEE 10. ACTION ITEMS AND PROPOSED BUSINESS FOR FUTURE MEETINGS

11. ADJOURNMENT (Motion)

The next meeting will be held on July 23, 2019

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CITY OF DEXTER ARTS, CULTURE, AND HERITAGE COMMITTEE REGULAR MEETING

MEETING MINUTES JUNE 4, 2019

The regular meeting of the City of Dexter Arts, Culture, and Heritage Committee was called to order at 6:30pm at the Dexter Senior Center, 7720 Ann Arbor St., Dexter, MI 48130 ROLL CALL Committee Members Present: Hubbard, Willoughby, Arbour, Bellas, Babcock, Arab, Adair, Schell, Davis, Gregg Committee Members Absent: Fisher Others Present: Justin Breyer, City Clerk and Assistant to the City Manager; Morgan Marsh, Student Representative APPROVAL OF THE MINUTES Motion by Arbour, Seconded by Schell to approve the minutes from May 7, 2019 as presented with the following correction:

• Pg 3 – correct “changes to” Unanimous Voice Vote Motion Adopted APPROVAL OF AGENDA Motion by Willoughby, Seconded by Arbour to approve the agenda as presented. Unanimous Voice Vote Motion Adopted CITIZENS WISHING TO ADDRESS THE COMMITTEE None REPORTS AND COMMUNICATION A. CHAIR Wa Hubbard reported that there was a meeting between staff and Cheryl Willoughby. B. STAFF REPORT Justin Breyer reported on the following items:

• Plein Air meeting between staff and Cheryl Willoughby

• Sculpture Installations

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C. CITY COUNCIL Justin Breyer reported on facilities discussion at Council. D. STUDENT REPRESENTATIVES Morgan Marsh reported that she made contact with the school art teacher, but that they would not be able to be a judge. She was able to post flyers in multiple classes. E. PROJECT UPDATES FOR ITEMS NOT ON THE AGENDA None OLD BUSINESS None NEW BUSINESS A. DISCUSSION OF: RFP PHOTOGRAPHY SERVICES PROPOSAL The Commission discussed the photography proposals and the review committee’s recommendation of Jen Prouty Photography. Motion by Arbour, Second by Hubbard to recommend to City Council approving the proposal submitted by Jen Prouty Photography. Unanimous voice vote approval B. DISCUSSION OF: 2019 PAINT DEXTER PLEIN AIR FESTIVAL The Committee discussed:

• The number of professional artists accepted.

• The jurors and jury selection process.

• Sponsorships

• Selection of the current year’s and next year’s adult workshop locations. Motion by Arbour, Second by Davis to select Webster Historical Society for this year’s adult workshop location and to request the use of Anne Ferris’s property for next year. Unanimous

• Artist party locations

• Artist breakfast locations

• Saturday children’s event – fish printing

• Tour locations and ideas

• Awards

• Volunteers

• Location of food in the tent

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C. DISCUSSION OF: ARTS, CULTURE, AND HERITAGE MASTER PLAN Justin Breyer reported on City Council’s discussion of the Arts, Culture, and Heritage Master Plan. CITIZENS WISHING TO ADDRESS THE COMMITTEE None PROPOSED BUSINESS FOR FUTURE MEETINGS

• Discussion of timeline for other two projects that were identified.

• Add Paint Dexter decal to the list to talk about the next meeting.

• Send out a Doodle Poll about meeting dates. ADJOURNMENT Motion by Gregg, Second by Davis to adjourn at 8:07pm. Unanimous Voice Vote Motion Adopted Respectfully submitted, Justin Breyer City Clerk and Assistant to the City Manager

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OFFICE OF THE CITY MANAGER 8140 Main Street ⬧ Dexter, Michigan 48130-1092 ⬧ (734) 426-8303 ⬧ Fax (734) 426-5614

STAFF REPORT

To: Arts, Culture & Heritage Committee

From: Justin Breyer, City Clerk and Assistant to the City Manager

Date: June 28, 2019

Dexter Art Gardens Temporary Sculpture Display

Issues have been reported with the sculpture located near the Dexter District Library regarding

children climbing/sitting on the sculpture and the sculpture deforming. Staff is working to have

the sculpture moved to the circular seating area across from the Sheriff’s substation at Main St.

and Jeffords St. The third sculpture would then be installed near the Dexter District Library.

Photographer Approval

During their June 10th meeting, City Council approved the Arts, Culture, and Heritage

Committee’s recommendation of contracting with Jen Prouty Photography for one year. Her

work will officially begin on July 1st and will go through the end of June 2020.

Beer Grotto Mural

Staff received a phone call from the new owner of the restaurant/business that will be located

in the space currently occupied by the Beer Grotto. The business owner expressed an interest in

contracting with an artist to paint a mural reflective of downtown on the side of the building.

Staff discussed the concept with him and indicated that the City would likely not be able to

contribute financially to the project, but may be able to assist with fundraising.

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OFFICE OF THE CITY MANAGER 8140 Main Street ⬧ Dexter, Michigan 48130-1092 ⬧ (734) 426-8303 ⬧ Fax (734) 426-5614

Memorandum

To: Arts, Culture, and Heritage Committee

From: Justin Breyer, Assistant to the City Manager/Clerk

Re: Discussion of: 2019 Paint Dexter Plein Air Festival

Date: June 28, 2019

Updates

• With regard to hosting the artists reception in the Monument Park tent, the liquor license

requires that all liquor provided must be sold and tracked. If the Committee wishes to

provide the artists with alcohol at the reception, staff recommends hosting it elsewhere.

• Staff has developed and provided an updated checklist for the Committee’s review. This

checklist has also been added to the Google Drive.

• The Department of Public Works is currently working on re-painting the display racks. With

80 artists plus a panel for the Judge’s works, staff may need to order additional racks.

• Staff would like to put together a meeting to review supplies, set-up, and timing with the

Department of Public Works.

• Post cards have been printed. Staff will bring them to the next meeting to be addressed.

• Registrations:

o 40 Emerging Artists (registration closed)

o 40 Professional Artists (registration closed)

o 63 Children’s Workshop

o 6 Adult Workshop

o 31 Property Painting

o 14 Volunteers

Reports from Work Groups

Sponsorship Updates

• A sponsorship list has been provided as an attachment.

Questions for the Committee to Answer:

• Where will the artist reception take place?

• Alcohol sponsorship?

• Additional Plein Air events and tours?

• Defining Growth

• Role of Dexter Rotary Club

Answered Questions

• Specialty Awards?

o People’s Choice

o Artist’s Choice

o Best Nocturne

o Spirit of Dexter Award

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• Where will the adult workshop take place?

o 2019 = Webster Historic Village, 2020 = Anne Ferris’s House

• What will the children’s event be?

o Fish printing

• Who will be the jurors this year?

o Jill Stefani Wagner and Steve Fineman have completed their jurying. Staff will be

reaching out to Greg LaRock as a third juror.

• Do we want to have Representative Lasinski provide a resolution to the State Legislature?

o Yes, Wa to reach out to Representative Lasinski

• Do we want to have a “Sales Rack” where we move sold paintings?

o No, too logistics heavy

• Define sponsorship levels

o Sponsorship Benefits Sheet Created

• Explore developing posters

o Graciela to create design for posters

• Is the Committee comfortable with the lighting quote?

o Yes, updated lighting quote confirmed and booked.

• Is the Committee interested in having the Saline Picture Frame Shop come to do a

framing session with the artists?

o Yes, a Thursday evening framing session would be good. Staff will reach out to

Mary Bowe at Saline Picture Frame.

• Photographer?

o Use existing photographer in more limited capacity.

• Verify what level of winner will be automatically juried-in.

o 1st, 2nd, and 3rd place winners from previous year only.

• Confirm that we are going with the same set of dates, Monday – Saturday the week

after Dexter Daze.

o Dates confirmed

• Confirm that we are comfortable with the same hours on weekend.

o Hours confirmed

• Review Timeline of Events – Is there anything significant from the timeline that we would

like to change? Band later on Saturday? (6 – 8pm)

o No significant changes to timeline. Yes, have band start later on Saturday

• Are we comfortable with artists repricing their artwork during the Festival?

o Yes, allow artists to reprice their artwork after a certain time on Saturday.

• Allow artists to hang their own artwork?

o Yes, allow artists to hang their own artwork – set up a system.

• Additional reserve paintings – do we allow artists to bring more as they sell? (i.e. you can

keep up to 2 reserve paintings on your rack at any given time as long as they were

painted during the Festival)

o Discussed allowing artists to have up to X number of paintings hanging on the rack

at one time as long as they were painted during the Festival. Artists can swap non-

competition paintings at any time.

• Ws for racks instead of Ls? Add new panels to middle for Quick Draw?

o Yes, change the layout of the racks.

• Do we divulge who purchased a piece to the artists?

o Yes, divulge art purchasers to artists. Put a checkbox on the purchase form to

verify the purchaser is o.k. with their information being divulged.

• Judge?

o Greg LaRock

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Date Item Responsibility Complete? NotesOctober

Send e-mail to Plein Air Magazine for December Ultimate Guide StaffDecember

Develop Webforms and post them to website Staff/Spike x Artist Registration Form Staff/Spike x Children's Workshop Registration Form Staff/Spike x Host an Artist Form Staff/Spike x Artists Needing Accommodation Form Staff/Spike x Adult Workshop Registration Form Staff/Spike x Volunteer Form Staff/Spike x

JanuaryStaff submits to Committee memo with list of topics for discussion Staff x Review Corporate Sponsorship Campaign Items x Who will coordinate volunteers? x Review Timeline of Events x Identify Photographer x Identify Professional Artist Category Jurors x Find Adult Workshop Location x Artist Party Location x Identify Alcohol Sponsors Determine Saturday Children's Event x Determine Committee Work Groups Responsibilities x Dexter Daze Booth? xBegin Corporate Sponsorship Campaign Everyone x Prepare Corporate Sponsorship Spreadsheet on Google Docs. Committee x Finalize Corporate Sponsorship Request Letter Committee x Finalize Corporate Sponsorship Benefits Matrix Committee xMeet with Spike Hains regarding website. Review info, dates, times, Artists Guide, etc. Staff/Committee x Develop E-mail and Facebook Campaigns Staff/Spike xMeet with Graciela Demerath to begin design on ALL ad materials Staff/Committee x

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Plein Air Magazine Ads Staff/Graciela x Ann Arbor Observer Ads Staff/Graciela x Sun Times Ads Staff/Graciela x Post Card Staff/Graciela x Every Door Direct Mailer Staff/Graciela x Main St. Banner Patch Staff/Graciela x Events Banner Staff/Graciela x Large Stake In Ground Sign Staff/Graciela x Smaller Stake In Ground Signs Staff/Graciela x ACH Walking Map Staff/Graciela xPublish Call for Artists Staff x

FebruaryContact or Follow-Up with Corporate Sponsors (on-going) xE-mail and Facebook Campaign (on-going) xVolunteer recruitment (on-going) xContact Professional Category Jurors Identified xPublish Festival information on free events websites Staff x

MarchContact or Follow-Up with Corporate Sponsors (on-going) xE-mail and Facebook Campaign (on-going) xVolunteer recruitment (on-going) xForward Order and Ad Materials to Print Publishers Staff xRetain tent with Tecumseh Tent Staff xSign up for Dexter Daze Booth (if applicable)

AprilContact or Follow-Up with Corporate Sponsors (on-going) xE-mail and Facebook Campaign (on-going) xVolunteer recruitment (on-going) xPrint Post Cards Staff/Graciela xSecure venue for Artist ReceptionSecure venue for Adult Workshop x

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Price and order promotional items (tote bags) Staff xRetain Photographer

MayContact or Follow-Up with Corporate Sponsors (on-going) xE-mail and Facebook Campaign (on-going) xVolunteer recruitment (on-going) xFestival Marketing (on-going) xCommittee labels post cards for mailing CommitteeMail Post Cards StaffReach out to Rotary, Lions, and AATU about volunteers xConnect with Professional Artist Category Jurors for Jurying Process Staff xMay 31st: Professional Artist Category Selection Announcement Staff xPost professional category artists to website Staff xSecure door prizes x

JuneContact or Follow-Up with Corporate Sponsors (on-going) xE-mail and Facebook Campaign (on-going) xVolunteer recruitment (on-going) xFestival Marketing (on-going) xArtist Reception RSVP Webform StaffSelect routes for Every Door Direct MailerPost flyers to City kiosks StaffOrder Ribbons, lanyards, badges StaffCity applies for liquor license Staff

JulyContact or Follow-Up with Corporate Sponsors (on-going)E-mail and Facebook Campaign (on-going)Volunteer recruitment (on-going)Festival Marketing (on-going)Finalize Corporate Sponsorship Banner & Print StaffSecure tables & chairs (A1 Rent-All)

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Invite Council Members to Festival & Artists Reception StaffFinalize and print volunteer schedule StaffAssemble Tote Bags Paper list of participating artists for tent Property painting list Artist Packet Artist Guide from website Artist Choice Ballots Artwork Delivery Checklist Quick Draw Submission Form Post Cards Walking Map Schedule of Events Michigan Art Guides and other things from the OfficeOrganize and gather supplies: Tables, chairs, skirting, signage, labels, artist packets, electrical, stamp, etc.Follow-up with Quest Lighting about tent StaffMeet with Department of Public Works about supplies, delivery, and logistics Committee/StaffOrder artist, volunteer, and sponsor name badges and lanyards StaffPrepare Artist Waiver, Artwork Registration and Check-In Forms StaffOrder Printing of Every Door Direct Mailer Staff/Graciela

AugustSchedule and Set-Up Dexter Daze Booth supplies, and delivery (if applicable)Print name tags for artists, volunteers, Committee, staff, and City Council StaffRemind corporate sponsors of Artist Reception StaffOrganize and set up for Adult WorkshopDistribute Volunteer SchedulePrint Door Prize and People's Choice ballots + ledger to count votesPurchase last minute suppliesSupplies for Tent: Art Fair Guides, Participating Artists List, Artwork check-in supplies, tape, laminated artwork display cards, scissors, table cloths, Door Prize Form, Survey, People's Choice Award, Boombox, etc.

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Schedule cleaning of port-o-potties StaffOrder coffee and doughnuts for artists from Bakery (Friday morning artwork delivery)Check-in artists (Monday and Tuesday) Staff +Pick-up door prize info/photosPrep ribbonsPrint Quick Draw check-in document and instructions StaffSet up Exhibit Gallery on Wednesday StaffElectrical supply cord for musicians StaffPost/update Schedule of Events on Website StaffPost signs in City, hang banner(s) StaffSet up EventHost EventStore Paintings in City Office StaffSend follow-up survey to artists StaffSend out thank you's to corporate sponsorsUpdate Master Artist E-mail List StaffIdentify Next Festival Judge and make contact

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2019 Paint Dexter Sponsors

Business / Organization Current Sponsorship

Status2019 Support

(Value ($)

Dexter Dental Studio Friend of PD $50

Artistica Gallery of Arts & Gifts Bronze $100

Boullion Sales Bronze $100

Dexter Oral Surgery & Implant Center Bronze $100

Guerilla Painter LLC Award $100

Jack Richeson and Co, Inc Award $100

Judson's Art Outfitters Award $100

Old National Bank Bronze $100

Winsor & Newton Award $144

Michigan Oral Surgeons Bronze $150

Busch's Fresh Food Market In Kind $200

Dexter Family Dentistry Silver $250

Stieper & Brust Orthodontics Silver $250

Edward Jones Investments Silver $300

Dexter Orthodontics Silver $350

Cribley Drilling Company, Inc. Silver $450

OHM Advisors Gold $500

Rotary Club of Dexter Gold $500

TOTALS $3,744

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OFFICE OF THE CITY MANAGER 8140 Main Street ⬧ Dexter, Michigan 48130-1092 ⬧ (734) 426-8303 ⬧ Fax (734) 426-5614

Memorandum

To: Arts, Culture, and Heritage Committee

From: Justin Breyer, Assistant to the City Manager/Clerk

Re: Discussion of: Timeline for Slams and S’mores and MOTH Storytelling

Date: June 28, 2019

During the May meeting, the Committee indicated that it wished to discuss the timeline for the

two projects/events previously discussed for implementation – 1) Slams and S’mores, and 2)

MOTH Storytelling. Attached is a flyer for a previous Slams and S’mores event, pictures from that

event, and past ACH Committee minutes referencing the event.

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SPONSORED BY DEXTER ARTS, CULTURE, AND HERITAGE COMMITTEE

ALL ARE

WELCOME TO

PARTICIPATE!

BRING YOUR OWN

CAMP CHAIR

Come share a song, tell a story, or read a poem around the fire in Dexter’s Community Park.

Or just listen & enjoy free s’mores.

COMMUNITY PARK IS LOCATED BEHIND LAFONTAINE ON RYAN DRIVE

SONGS,SLAMS

S’MORES&

A COMMUNITY CAMPFIRE & OPEN STAGE HOSTED BY JOHN LATINI

John Latini SATURDAY, MAY 21ST

AT 7:30 PMFOLLOWED BY A

TWILIGHT DRUM CIRCLE HOSTED BY DON ALLEN STARTING AT 8:30 PM

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ARTS, CULTURE & HERITAGE COMMITTEETUESDAY, MARCH 1, 2011 - 6:00 p.m.

DEXTER SENIOR CENTER

THE VILLAGE OF DEXTER

Members present: Mike Vickers, Victoria Schon, Matt McCormack, Tom Rosenbaum, Pam O’Hara, CourtneyFitzpatrick, Audrey Becker and Paul Cousins. Guest present: Chris DeCorte.

A sub-committee met at 6:00 to start the creation of the public art plan. Victoria will complete thedraft and e-mail it to Committee members. We will continue work on it at the April meeting.

The February meeting notes were reviewed and no changes were made.

The Dexter Arts Center has some classes that are filled. They would like a larger space to accommodatemore students. They will be participating in Dexter Daze and the Pioneer Art Fair to get the word out tothe community.

Victoria reported on attending the meeting of the Village website committee. Since the Village websiteprocess is moving forward the Committee will wait on moving forward with setting up its own page andcoordinate with the Village effort.

Sub-Committees:Website – see aboveHistorical Sign – no updateACH Events: Creative Connections/Songs, Slams Smores

Creative Connections – Planning to visit Encore, Dexter Arts Co-op, Artistica, Dexter Arts Center,Side Door Gallery. Discussion was held about asking restaurants to participate by providing anappetizer for the different locations. The committee will be meeting to finalize the plans.Songs, Slams & Smores – Set the date for May 21. Courtney N. will contact Dave Boutette and DonAllen

Budget – A discussion was held about gathering ideas for the 2011-2012 budget request. Should be placedon the next agenda.

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ARTS, CULTURE & HERITAGE COMMITTEETUESDAY, APRIL 5, 2011 - 7:00 p.m.

DEXTER SENIOR CENTER

THE VILLAGE OF DEXTER

Members present: Mike Vickers, Victoria Schon, Matt McCormack, Tom Rosenbaum, Lynn Babcock, PamO’Hara, Audrey Becker and Paul Cousins. Guest present: Chris DeCorte.

The March meeting notes were reviewed and no changes were made.

The Dexter Arts Center has been working with Thomson Shore on developing a marketing plan. They areworking with the schools to advertise summer camps and classes.

The Dexter Area Historical Society is hosting Civil War Days in June. Carol Jones contacted Courtney toask if the Committee was interested in being involved in some way. The Committee felt that if the CivilWar Committee had a specific area/activity that we could assist with they would consider it.

Paul reported that Matt LaFontaine is interested in working with a designer to design the piece of artthat will be at the corner of his property. Paul also reported that the incoming President of the Rotary,Steve Fienman, has an interest in public art.

The Committee discussed the draft public art plan. Suggestions were made to change it to a five yearplan, remove the definition of what art is not, and update the draft ordinance to reflect the correct AnnArbor population and associated Dexter cap. The book “Art in Public Places” is a useful reference tool andcould help to make the plan more of a plan instead of a response to questions. A meeting to further refinethe plan will be held on April 12th at Foggy Bottom.

The Committee discussed the idea of creating a box city at a downtown Dexter event. A committeerepresentative will attend the Dexter Daze Committee meeting to see if it could be worked into theirevent. Audrey will forward photos/information to the committee about the idea.

Sub-Committees:Historical Sign – no updateACH Events: Creative Connections/Songs, Slams Smores

Creative Connections – Planning to visit Encore, Artistica, Dexter Arts Center, and the Side DoorGallery. The committee will be meeting to finalize the plans on April 17.Songs, Slams & Smores – Don Allen and John Latini are available for the event. Courtney will work onupdating the flyer with Sky Creative.

Budget – Discussion was held about requesting funds for Songs, Slams, Smores, the box city and a tentfor participation in Village activities. The final requests will be put together May 3.

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ARTS, CULTURE & HERITAGE COMMITTEETUESDAY, MAY 3, 2011 - 7:00 p.m.

DEXTER SENIOR CENTER

THE VILLAGE OF DEXTER

Members present: Tom Rosenbaum, Audrey Becker and Courtney Fitzpatrick and Paul Cousins.

The April meeting notes were reviewed and no changes were made.

The Dexter Arts Center will be having a fundraiser at the Pub on May 18. They are continuing to work onachieving non-profit status.

Audrey will be meeting with Victoria then forwarding a draft copy of the public art plan to theCommittee.

The Committee would like to have the Box City event at Apple Daze. The cost will be $615 for the boxesplus the cost of supplies to decorate the boxes.

Sub-Committees:Historical Sign – Paul will be meeting with Grace Shakman on May 5.ACH Events: Creative Connections/Songs, Slams Smores

Creative Connections – Final details include preparing the list of locations to view art around Dexterand purchasing paper products and beverages.Songs, Slams & Smores – Publicity for the event will be on the Village website, library LCD display,the Village kiosks, arborweb, and annarbor.com.

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ARTS, CULTURE & HERITAGE COMMITTEETUESDAY, JUNE 7, 2011 - 7:00 p.m.

DEXTER SENIOR CENTER

THE VILLAGE OF DEXTER

Members present: Mike Vickers, Victoria Schon, Matt McCormack, Courtney Fitzpatrick, Lynn Babcock,Audrey Becker, Paul Cousins

The May meeting notes were reviewed and no changes were made.

The Dexter Arts Center is struggling to fill their classes and pay their rent. Establishing an effectivemarketing campaign has been challenging, which means that many people still do not realize they exist.

Victoria presented the idea of a Committee retreat. Details are as follows:ACH Committee Retreat PotluckOct 18, 6-8pmBring a dish to share, and your favorite beverage.This is a social event, but we will also use this opportunity to help us refine our future intention for thiscommittee.Location: 2995 Wylie Road, Dexter (south of Island Lake Road)

The Committee discussed changes to the draft art plan. Courtney N. will make those changes and submitthe document for the June 27th Council packet.

Sub-Committees:Historical Sign – Paul met with Grace Shakman and walked the route of the Border to Border trailconnection through the Village. There are several places along the route that would be appropriate forhistorical markers.ACH Events: Creative Connections/Songs, Slams Smores

Creative Connections – Event was a success with approx. 40 participants. Courtney F. to mail outthank you letters to the sponsors.Songs, Slams & Smores – Event was partially held due to rain – John Latini did perform, the drumcircle was not held. Target the end of September as the next date.

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