Chpater 10 Supervised Person

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Chapter 10 Supervised Person File

WACIC Manual Chapter #10-1 Revised 10/2010

USECTION 01: INTRODUCTION 4 U

UI.U UDEFINITIONS U 4 U A. U UPURPOSE OF THE S UPERVISED P ERSON FILEU 4 UB. U UCRITERIA FOR ENTRY U 4 UC. U URETENTION P ERIOD FOR S UPERVISED P ERSON RECORDS U 5 UD. U UV ALIDATIONS U 5

USECTION 02: INQUIRIES 6 U

UI.U UDEFINITIONS U 6 U A. U UINQUIRIES U 6 UB. U URESPONSES U 6 UC. U UNCIC P OSITIVE (HIT) RESPONSE U 7 UD. U UPROCEDURES FOR V ALID HIT VERIFICATION U 7

USECTION 03: FIELDS AND EDITS 8 U

UI.U UDEFINITIONS U 8 U A. U UMESSAGE KEYS U 8 UB. U UFIELDS AND EDITS U 8

USECTION 04: ENTRY 23 U

UI.U UDEFINITIONS U 23 U A. U UENTRY M ASK U 23 UB. U UEXAMPLES OF ENTRIES NOT USING THE M ASK U 24 UC. U UENTRY ACKNOWLEDGMENTS U 24 UII.U UPROCEDURE U 25 U A. U UM ANDATORY FIELDS U 25

USECTION 05: S UPPLEMENTAL DATA ENTRY TRANSACTIONS 26 U

UI.U UDEFINITIONS U 26 U A. U USUPPLEMENTAL ENTRY U 26 UII.U UPROCEDURE U 26 U A. U USYNTAXU 26 UB. U USUPERVISED P ERSON S UPPLEMENTAL D ATA ENTRY FIELD EDITS U 27 UC. U UEXAMPLES OF SUPERVISED PERSON SUPPLEMENTAL D ATA ENTRIES U 27 UD. U USUPPLEMENTAL D ATA ENTRY ACKNOWLEDGMENTS U 27 UE. U UENTRY GUIDELINES FOR S UPPLEMENTAL D ATA U 27 UF. U U ALIAS (AKA) FIELD IN A S UPPLEMENTAL D ATA ENTRY U 28 UG. U U ADDITIONAL IDENTIFIERS IN A S UPPLEMENTAL D ATA ENTRY U 29 UH. U UM AXIMUMNUMBER OF ADDITIONAL IDENTIFIERS IN A S UPPLEMENTAL D ATA ENTRY U 29 UI.U UMODIFICATION OF SUPPLEMENTAL IDENTIFIERS U 30

USECTION 06: S TOLEN /F RAUDULENT IDENTIFIER ENTRY TRANSACTIONS 31 U


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UI.U UDEFINITIONS U 31 U A. U USTOLEN/FRAUDULENT IDENTIFIER D ATA ENTRY TRANSACTIONS U 31 UII.U UPROCEDURE U 31 U A. U USYNTAXU 31 UB. U USUPERVISED P ERSON S UPPLEMENTAL D ATA ENTRY FIELD EDITS U 31 UC. U UEXAMPLES OF SUPERVISED PERSON STOLEN/FRAUDULENT IDENTIFIER D ATA ENTRIES U 32 UD. U USTOLEN/FRAUDULENT IDENTIFIER D ATA ENTRY ACKNOWLEDGMENTS U 32 UE. U UENTRY GUIDELINES FOR S TOLEN/FRAUDULENT IDENTIFIER D ATA U 32 UF. U UMODIFICATION OF STOLEN/FRAUDULENT IDENTIFIERS U 33

USECTION 07: CORRECTIONS CONDITIONS ENTRY TRANSACTIONS 34 U

UI.U UDEFINITIONS U 34 U A. U UCORRECTIONS CONDITIONS D ATA ENTRY TRANSACTIONS U 34 UII.U UPROCEDURE U 34 U A. U USYNTAXU 34 UB. U USUPERVISED P ERSON CORRECTIONS CONDITIONS ENTRY FIELD EDITS U 35 UC. U UEXAMPLES OF CORRECTIONS CONDITIONS ENTRIES U 35 U

D.U

U

CORRECTIONS CONDITIONS ENTRY ACKNOWLEDGMENTSU

35

USECTION 08: MODIFY TRANSACTIONS 36 U

UI.U UDEFINITIONS U 36 U A. U UMODIFY TRANSACTIONS U 36 UII.U UPROCEDURE U 36 U A. U USYNTAXU 36 UB. U USUPERVISED P ERSON MODIFY FIELD EDITS U 37 UC. U UEXAMPLES OF SUPERVISED PERSON RECORD MODIFICATIONS U 37 UD. U UMODIFY ACKNOWLEDGMENTS U 37 UE. U U ADDITIONAL GUIDELINES U 37

USECTION 09: LOCATE TRANSACTIONS 39 U

UI.U UDEFINITIONS U 39 U A. U ULOCATES U 39

USECTION 10: CLEAR TRANSACTIONS 40 U

UI.U UDEFINITIONS U 40 U A. U UCLEARS U 40 UB. U UWHEN TO USE A CLEARU 40 UII.U UPROCEDURE U 40 U A. U USYNTAXU 40 UB. U USUPERVISED P ERSON CLEAR FIELD EDITS U 41 UC. U UEXAMPLES S UPERVISED P ERSON RECORD CLEARS U 41 UD. U UCLEAR ACKNOWLEDGMENTS U 41 UE. U UNCIC ACKNOWLEDGMENT NCIC TIME: 1330 DATE: 030206 TO: ABCPD U 41

USECTION 11: CANCEL TRANSACTIONS 42 U


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UI.U UDEFINITIONS U 42 U A. U UC ANCELS U 42 UB. U UWHEN TO USE A C ANCELLATION MESSAGE U 42 UII.U UPROCEDURE U 42 U A. U USYNTAX OF A C ANCEL TRANSACTION U 42 UB. U USUPERVISED P ERSON C ANCEL FIELD EDITS U 43 UC. U UEXAMPLES OF SUPERVISED PERSON RECORD C ANCELLATION U 43 UD. U UC ANCEL ACKNOWLEDGMENTS U 43

USECTION 12: S UPPLEMENTAL DATA CANCEL TRANSACTIONS 44 U

UI.U UDEFINITIONS U 44 U A. U USUPPLEMENTAL D ATA C ANCELS U 44 UII.U UPROCEDURE U 44 U A. U USYNTAXU 44 UB. U USUPERVISED P ERSON S UPPLEMENTAL D ATA C ANCEL FIELD EDITS U 45 UC. U UEXAMPLES OF SUPERVISED PERSON RECORD C ANCELLATION U 45 UD. U USUPPLEMENTAL D ATA C ANCEL ACKNOWLEDGMENTS U 45 U

E.U

U

SUPPLEMENTAL D ATA C ANCELLATION GUIDELINESU

45

USECTION 13: S TOLEN /F RAUDULENT IDENTIFIER DATA CANCELS 47 U

UI.U UDEFINITIONS U 47 U A. U USTOLEN/FRAUDULENT IDENTIFIER D ATA C ANCELS U 47 UII.U UPROCEDURE U 47 U A. U USYNTAXU 47 UB. U USUPERVISED P ERSON S TOLEN/FRAUDULENT IDENTIFIER C ANCEL FIELD EDITS U 48 UC. U UEXAMPLES OF SUPERVISED PERSON STOLEN/FRAUDULENT IDENTIFIER C ANCELLATION U 48 UD. U USTOLEN/FRAUDULENT IDENTIFIER C ANCEL ACKNOWLEDGMENTS U 48

USECTION 14: CORRECTIONS CONDITIONS CANCELS 49 U

UI.U UDEFINITIONS U 49 U A. U UCORRECTIONS CONDITIONS C ANCELS U 49 UII.U UPROCEDURE U 49 U A. U USYNTAXU 49 UB. U USUPERVISED P ERSON S UPPLEMENTAL CORRECTIONS CONDITIONS C ANCEL FIELDU 50 UC. U UEXAMPLES OF CORRECTIONS CONDITION C ANCELLATION U 50 UD. U USUPPLEMENTAL D ATA C ANCEL ACKNOWLEDGMENTS U 50


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CHAPTER 10: WACIC Manual Supervised PersonsSECTION 01: Introduction

Procedure #: 10.01.000

Special Order:

Supersedes: WACIC Manual 2003 Edition

Applies to: ACCESS Users

Effective Date: August 1, 2006

See Also:

CALEA:

I. 0BDEFINITIONS

A. 24BPurpose of the Supervised Person File

1. The Correction Client File has been renamed the Supervised Person File withthe option to send records to NCIC. This file contains records of persons onprobation or other types of supervision. These records advise police officersa person is under supervision and may also include conditions of release.

2. Local, state, and federal supervision officers may enter records in WACIC andNCIC for subjects who are put under specific restrictions during their probation, parole, supervised release sentence, or pre-trial sentencing. Thecourt shall order as an explicit condition of a sentence of probation or supervised release "that the defendant not commit another local, state, or federal crime during the term of supervision".

3. The Washington Crime Information Center (WACIC) system may also notifythe supervising agency that an inquiry has been made on their parolee or probation client. No action is required of the inquiring agency; however,contact with the inquiring agency may be made by the supervising agency.

4. It is the responsibility of the users of this file to maintain their records in acurrent, up-to-date status. Supervised Person information must be entered,modified, and cancelled as conditions dictate.

B. 25BCriteria for Entry

1. Any city, county or state criminal justice agency charged with supervisingoffenders may enter information on probationers and subjects of supervisedrelease convicted of felonies or serious misdemeanors and released under itssupervision. Supervised Persons are individuals who are put under specific


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restrictions during their probation, parole, supervised releases or pretrialsentencing and released on their own recognizance.

2. WACIC and NCIC records must be entered promptly to ensure maximumsystem effectiveness. A "timely entry" in the Supervised Person File is onemade immediately after (1) the terms and conditions have been determinedby the supervising agency; and (2) the decision has been made as to whether there is a benefit to law enforcement and the supervising agency.

C. 26BRetention Period for Supervised Person Records

1. Supervised Person File records are removed once records meet the date inthe Date of Probation/Parole Expiration (DPE) Field. NONEXP may beentered in the DPE Field for subjects with non-expiring dates of supervision.

2. Other exceptions to the record retention periods will occur in the event aserious error is detected in the record.

D. 27BValidations

1. For validation policy and procedures, refer to the Validation Section in theIntroduction of this manual.


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CHAPTER 10: WACIC Manual Supervised PersonsSECTION 02: Inquiries


Special Order:




See Also:

CALEA:

I. 1BDEFINITIONS

A. 28BInquiries

1. Operational inquiries (W, QW, DW, QWH) search the Supervised Person fileand are described in the Wanted Person File.

B. 29BResponses

1. WACIC Positive (Hit) Response

------ RECORD NUMBER 1 OF 1 ----

*** NOT A WARRANT ****** DO NOT ARREST ON THIS INFORMATION ***SUPERVISED PERSON (BASED ON match_ids) (score)

MKE/ECO ORI/WA0340500 SID/WA12345678 NAM/DOE, JOHN J DOB/08/04/1949 POB/NBSEX/M RAC/W HGT/500 WGT/300EYE/BRO HAI/BRO FBI/121165A SKN/FAR SMT/SC R SHLD FPC/PIPOPIPOPIPOPIPOPIPOMNU/OA-12345 SOC/555332211OLN/DOEJJ516ND.WA.2009LIC/123ABC.WA.2007.PC

VIN/119004040.1969.VOLK.BUG.2D.WHIOOC/1234SCI/WA001015J INC/ ADAMS CO JAILDOA/20051225 DPE/ 20100303 DSS/20060505SUPERVISION RELEASE DATE/ 20151225SUPERVISING ORI/ WA001012C OCA/06-12345SUPERVISING OFFICE NAM/ FRIENDLY, JACK TEL/360-555-1212


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EMAIL/FRIENDLYATLRK.CI CONFIRMATION TEL/360-555-2233ARI/ WA0340500LOC/LITTLEROCK HALFWAY HOUSEWAR/1234567DNA/Y DLO/WSP CRIME LAB SEATTLE 206-555-5555

NCICSUBMIT/YCONDITION/1 AH PAY SUPERVISION FEESDESCRIPTION/MONTHLY PAYMENTS TO CRIME VICTIM FUNCEFFECTIVE DATE/20060505 EXPIRATION DATE/20070102MIS/THIS IS THE MIS FIELD FOR THIS RECORD

ENT: 05/21/2006 AT 1206 FROM LRKPD BY/PD LITTLEROCK (LRKPD)WAC/06C0016123 NIC/C490416753

C. 30BNCIC Positive (Hit) Response

NCIC TIME: 1329 DATE: 030206 TO: LRKPD

WA0340500WARNING - DO NOT ARREST BASED ON THIS INFORMATION

MKE/PROBATION OR SUPERVISED RELEASE STATUSORI/VA013123G NAM/SMITH, JOHN J SEX/M RAC/W POB/TX DOB/19511012HGT/510 WGT/175 EYE/BRO HAI/BRO FBI/123456A SKN/DRK SMT/SC R HDFPC/121011CO141159TTCI13 MNU/AS-123456789 SOC/123456789OLN/98765432 OLS/MD OLY/2000OOC/ROBBERY OCA/611112131VLD/20000521MIS/SUBJECT ON PAROLE MAY NOT LEAVE THE AREA PROHIBITED TO

MIS/FREQUENT BARSLIC/ABC123 LIS/VA LIY/1999 LIT/PCVIN/2F37Z7P051519 VYR/1977VMA/PONT VMO/LEM VST/2D VCO/WHIDPE/20101009 SCI/VA123456J LOC/ANY COUNTY VA PAROLE OFFICEDSS/20050509 SON/FITZPATRICK, JOHN SOT/703 555-3013ARI/VA1012600 INC/VA STATE PENITENTIARY DOA/19900615ORI IS ANY CITY PAROLE OFFICE VA 703 555-1234IMN/I435461801 IMT/M

NIC/C146203706 DTE/19991020 0001 ESTREPEAT - PROBATION OR SUPERVISED RELEASE STATUS RECORD - DO NOTARREST

BASED ON THIS INFORMATION - PLEASE CONTACT SUPERVISING AGENCY VIA NLETS,TELEPHONE OR EMAIL TO ADVISE OF CONTACT WITH SUPERVISED INDIVIDUAL.PLEASE BE ADVISED THAT SUPERVISING AGENCY MAY NOT BEOPERATIONAL 24/7.


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D. 31BProcedures for Valid Hit Verification

1. Refer to Chapter 1, section 6 for explanation.


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CHAPTER 10: WACIC Manual Supervised PersonsSECTION 03: Fields and Edits


Special Order:




See Also:

CALEA:

I. 2BDEFINITIONS

A. 32BMessage Keys

Entry Modify Clear CancelSupervised Person ECO MCO CCO XCOCorrections Condition ECOC MCOC XCOCSupplemental Data EN XNStolen/Fraudulent ID ENS XNS

B. 33BFields and Edits

1. Shown below in the order in which they appear in an entry transaction are theSupervised Person File message fields and their respective MFC, fieldlengths, entry requirements (required, optional, conditional), and basic edits.

Field Name MFC Length Required? EditsHeader Y A, N, SMessage Key MKE 4 Y AOriginating Agency Identifier ORI 9 Y A, NState Identification Number SID 10 N A, NName NAM 30 Y A, SSex SEX 1 N * ARace RAC 1 N * APlace of Birth POB 2 N ADate of Birth DOB 8 C NHeight HGT 3 N * NWeight WGT 3 N * NEye Color EYE 3 N AHair Color HAI 3 N * AFBI Number FBI 9 C A, NSkin Tone SKN 3 N AScars-Marks-Tattoos SMT 10 N AFingerprint Class FPC 20 N A, N


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Field Name MFC Length Required? EditsMiscellaneous Number MNU 15 C A, N, SSocial Security Number SOC 9 C NOperators License Nbr OLN 20 C A, NOperators License State OLS 2 C AOperators License Year OLY 4 C N (or NX)License Plate LIC 10 C A, NLicense Plate State LIS 2 C ALicense Plate Year LIY 4 C N (or NX)License Plate Type LIT 2 C AVehicle ID Number VIN 20 C A, NVehicle Year VYR 4 C NVehicle Make VMA 24 C AVehicle Model VMO 3 C A, NVehicle Style VST 2 C A, NVehicle Color VCO 7 C A, SOriginal Offense Code OOC 4 N NCautions & Medical

ConditionsCMC 2 N N

Sentencing Court Identifier SCI 9 N A, NPlace of Incarceration INC 50 N A, N, SDate of Arrest DOA 8 N NDate of Probation Expiration DPE 8 N * NDate of Start of Sentence DSS 8 N * NSupervising ORI SUPORI 9 N A, NOriginating Agency CaseNumber OCA 20 Y A, N, S

Supervising Officer Name SUPNAM 30 N * A, N, SSupervising Officer Telephone SUPTEL 12 N * A, N, S

Confirmation Telephone CONTEL 12 Y A, N, S

Terminal Mnemonic TMNE 5 N A, NDate of Expiration DOE 8 Y N Arresting Agency Identifier ARI 9 N A, NRelease Location LOC 50 N A, N, SWarrant Number WAR 15 N A, NORI of Court Issuing Warrant CRI 9 N A, NStolen/Fraudulent Name S/F NAM 30 N A, N, SStolen/Fraudulent DOB S/F DOB 8 N NStolen/Fraudulent SOC S/F SOC 9 N NStolen/Fraudulent MNU S/F MNU 15 N A, N, SStolen/Fraudulent OLN S/F OLN 20 N A, NStolen/Fraudulent OLS S/F OLS 2 N AStolen/Fraudulent OLY S/F OLY 4 N N (or NX)

DNA Profile Indicator DNA 1 N ADNA Location DLO 250 N A, N, SNotify Flag FLAG 1 Y AMiscellaneous MIS 500 N A, N, SCondition Number CNDNO 4 N NCondition Code CND 5 N A, NCondition Literal CNDLiteral 250 N A, N, S

Condition Literal Short CNDLiteralShort 100 N A, N, S


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Field Name MFC Length Required? Edits

Effective Date D ATE 8 N N

Condition Date of Expiration DOE 8 N N

Arrest Notify Flag ARRFLAG 1 Y ANCIC Submit 1 N ACitizenship CTZ 2 N AE-Mail Address EML 80 N A, N, S

Required?: Y Yes Data Type: A AlphabeticN No N NumericC Conditional S Special Characters* - Required for NCIC

IF NCIC SUBMIT IS Y IT MUST HAVE ONE: DOB, FBI, MNU, SOC,OLN-OLS-OLY, LIC-LIS-LIY-LIT, VIN-VYR-VMA-VST

2. MKE (Message Key)

a. The MKE field must contain a valid message key.

3. ORI (Originating Agency Identifier)

a. The ORI field must be a valid NCIC-assigned ORI. The first twocharacters must be alphabetic. The ORI field must contain the valid NCICORI of the agency holding the theft report or the valid NCIC ORI of anagency authorized to act as holder of the record for such entry.

4. SID (State Identification Number)

a. If the SID starts with "WA", then:

(1) It shall have a length of 10 and(2) It shall have a valid check digit.

Otherwise,

(3) The first two characters shall be a valid State Code and it shall have alength 3-10 inclusive.

5. NAM (Name)

a. The NAM field contains a minimum of five and maximum of 30 characters,including alphabetics, one comma, hyphen(s), and spaces; a comma mustfollow the last name; no more than one space after comma.


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No more than one hyphen can be entered in the last name. The PersonalDescriptors of the NCIC Code Manual provides coding instructions.

6. SEX (Sex)

a. The SEX field must be a valid code as listed in the Personal Descriptors of the NCIC Code Manual.

7. RAC (Race)

a. The RAC field must be a valid code as listed in the Personal Descriptors of the NCIC Code Manual.

8. POB (Place of Birth)

a. The POB field must be two-character alphabetic code from the State andCountry Data Codes of the NCIC Code Manual.

9. DOB (Date of Birth)

a. The DOB field must be eight numbers representing year, month, and dayin that order (YYYYMMDD). Days cannot be more than the maximum for the month. Unless the year is a leap year, the date February 29 (----0229)will not be allowed.

10. HGT (Height)

a. The HGT field must be three numeric characters. The first character mustbe 4, 5, 6, or 7. The second character must be zero or one. When thesecond character is one, the third character must be zero or one. It maybe a minimum of 400 but not more than 711.

11. WGT (Weight)

a. The WGT field must be three numeric characters. It must contain aminimum of 50 (050) pounds and maximum of 499 pounds.

12. EYE (Eye Color)

a. The EYE field must be three-character alphabetic code from the PersonalDescriptors of the NCIC Code Manual.

13. HAI (Hair Color)

a. The HAI field must be a three-character alphabetic code from thePersonal Descriptors of the NCIC Code Manual.


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14. FBI (FBI Number)

a. The FBI field may be one to nine characters. It may be up to sevennumerics, or one to six numerics followed by an alphabetic character Athrough H; or one to six numerics followed by an alphabetic character Jthrough Z followed by one or two check digits; or one to six numericsfollowed by two alphabetic characters followed by one check digit. If thenumber contains one alphabetic character (J-Z), the check digit will be 1 to11. If the number contains two alphabetic characters, the first alphabeticcannot be B, G, I, 0, Q, S, U, Y, or Z. The second alphabetic must be A,B, or C, and the check digit will be 0 to 9. The alphabetic characters I and0 are always invalid.

15. SKN (Skin Tone)

a. The SKN field must be a three-character alphabetic code from thePersonal Descriptors of the NCIC Code Manual.

16. SMT (Scars-Marks-Tattoos)

a. The SMT field must be a valid code from the Personal Descriptors of theNCIC Code Manual.

17. FPC (Fingerprint Class)

a. The FPC field must be 20 alphabetic and/or numeric classificationcharacters which must be valid codes from the Personal Descriptors of

the NCIC Code Manual. If the first character of any finger is numeric, thesecond character must also be numeric. Codes 00 and 50 may not beused.

18. MNU (Miscellaneous Number)

a. The first two characters of the MNU field must be a valid NCIC-assignedcode as listed in Personal Descriptors , NCIC Code Manual. The thirdcharacter must be a hyphen.

b. Entry of one zero only or a run of zeros only is prohibited in positions 4

through 15. An originating agency police or identification number in theMNU cannot be the only numeric identifier in the record. If the MNUexceeds 15 characters, the first 15 characters should be entered in theMNU field. The full MNU should be entered in the MIS Field.


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19. SOC (Social Security Number)

a. The SOC field must be nine numeric characters not less than 001010001.The SOC cannot have a value of 8 or 9 in the first position or have a valueof 00 in the fourth and fifth positions.

b. Entries of invalid and/or non-issued numbers are allowed. With each entryof this type, a caveat will be generated by NCIC stating that the SOC hasnot been assigned and that the agency should check for a possible dataentry error.

20. OLN (Operators License Number)

a. The OLN field must not be more than 20 alpha-numeric characters. Onezero only or run of zeros only may not be used.

21. OLS (Operators License State)

a. The OLS field must be a two-character alphabetic code from the Stateand Country Data Codes of the NCIC Code Manual. The OLS isrequired if an OLN is entered.

22. OLY (Operators License Year)

a. The OLY field must be four numeric characters representing the expirationyear or the alphabetics NX to represent a non-expiring license.

23. LIC (License Plate)

a. The LIC field contains a maximum of ten alpha-numeric characters. Itmust not be characters UNK, UNKN, or UNKNOWN. If the VMA is AERO,the LIS is US, and the LIT is PP or NP, the first character in the LIC mustbe the alphabetic N.

b. If the license plate number exceeds ten characters, the ten right mostcharacters are entered in the LIC field.

24. LIS (License Plate State)

a. The LIS field must be a two-character alphabetic code from the State andCountry Data Codes of the NCIC Code Manual.


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25. LIY (License Plate Year)

a. The LIY field must be four numeric characters representing a valid year or the alphabetics NX to represent a non-expiring registration.

26. 96BLIT (License Plate Type)

a. 97BThe LIT field must be a valid code from the Vehicle Data Codes of theNCIC Code Manual.

27. 98BVIN (Vehicle Identification Number)

a. 99B A single zero only, run of zeros only, single alphabetic character only, or all alphabetic characters only, indicating the vehicle identification number is unknown, cannot be used.

b. 100BIf a state-assigned or non-conforming 17-character VIN, SVIN must beentered in the first four characters of the MIS field. If the VIN exceeds 20characters, only the last 20 characters should be entered in the VIN field.The full VIN must then be shown in the MIS field. (Additional edits on theVIN are provided in the Vehicle File section of this manual.)

28. 01BVYR (Vehicle Year)

a. 102BThe VYR field must be four numeric characters representing theproduction (model) year during which the vehicle was manufactured. Theyear cannot be more than one year beyond the current model year. For entries of model year 1981 or later and when the VIN is 17 characters, thetenth position (vehicle year) of a VIN must be compatible with the VYR.

29. 103BVMA (Vehicle Make)

a. 104BThe VMA Field can be up to 24 characters. The first four characters mustbe alphabetic and a valid NCIC 2000-assigned code as listed in theVehicle Data Codes of the NCIC Code Manual. If the VMA code is lessthan four characters and data are included in positions 5 through 24,positions 3 and/or 4 should be blanks.

b. 105BThe remaining characters are free text and must contain the name of themanufacturer when the VMA code is AERO, ATV, COEQ, CYL, FARM,SNOW, SPEC, TRLR, or TRUK. If the VMO is TL, the codes must not be

ASM, ASMB, ASSE, ASSM, MB, MC, MK, MP, MS, NA, TK, TL, UNK,UNKN, XX, XXX, XXXX, YY, YYY, YYYY, ZZ, ZZZ, or ZZZZ.


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30. 106BVMO (Vehicle Model)

a. 107BVMO edits are provided in the Vehicle File section of this manual.

31. 108BVST (Vehicle Style).

a. 09BIf filled, the VST field must be a valid two-character code. (Further editson the VST are provided in the Vehicle File section of this manual.)

32. 110BVCO (Vehicle Color)

a. 1BThe VCO field must be a valid color code from the Vehicle Data Codes of the NCIC Code Manual. If it is seven characters long, the fourth must bea slash (/).

33. 112BOOC (Original Offense Code)

a. 113BThe OOC field must be a four-character numeric code from the UniformOffense Codes of the NCIC Code Manual.

34. 114BCMC (Cautions and Medical Conditions)

a. 115BThe CMC field must be a valid NCIC-assigned code as listed in thePersonal Descriptors of the NCIC Code Manual.

35. 116BSCI (Sentencing Court Identifier)

a. 117BThe SCI field must be a valid NCIC-assigned ORI.

36. 118BINC (Place of Incarceration)

a. 119BThe INC field contains a maximum of 50 free text characters.

37. 120BDOA (Date of Arrest)

a. 121BThe DOA field must be a valid Gregorian date (YYYYMMDD).

38. 122BDPE (Date of Probation Expiration)

a. 123BThe DPE field must be a valid Gregorian date (YYYYMMDD) or NONEXP. The DPE cannot be less than the current date.

39. 124BDSS (Date of Start of Supervision)

a. 125BThe DSS field must be a valid Gregorian date (YYYYMMDD).


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40. 126BSUPORI (Supervising ORI)

a. 127BThe SUPORI field contains the NCIC-assigned identifier of the supervisingagency.

41. 128BOCA (Originating Agency Case Number)

a. 129BThe OCA field contains a maximum of twenty alphabetic and/or numericcharacters. It must not contain a single zero only, a run of zeros only, theword NONE, or the first seven characters of the ORI field.

42. 130BSUPNAM (Supervising Officer Name)

a. 131BThe SUPNAM field contains a minimum of five and maximum of 30characters including letters, one comma, hyphen(s), and spaces; acomma must follow last name; no more than one space after the comma.Further coding instructions are provided in the Personal Descriptors , of the NCIC Code Manual.

43. 132BSUPTEL (Supervising Officer Telephone)

a. 133BThe SUPTEL field contains a maximum of 12 characters that include thearea code, phone number, and extension.

44. 134BCONTEL (Confirmation Telephone)

a. 135BThe CONTEL field contains a maximum of 12 characters that include thearea code, phone number, and extension.

45. 136BTMNE (Terminal Mnemonic)

a. 137BThe TMNE field contains a maximum of 5 alphanumeric characters. It isthe terminal address for a supervising officer.

46. 138BDOE (Date of Expiration )

a. 139BThe DOE field must be a valid Gregorian date (YYYYMMDD) and cannotbe greater than the current date.

47. 140BARI (Arresting Agency Identifier)

a. 141BThe ARI field contains 9 alphanumeric characters. It must be a validNCIC-assigned ORI.


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48. 142BLOC (Release Location)

a. 143BThe LOC field contains a maximum of 50 free text characters.

49. 144BWAR (Warrant Number)

a. 145BThe WAR field contains a maximum of 15 alphanumeric characters. Itcannot contain any special characters such as a dash, slash, or comma.

50. 146BCRI (ORI of Court Issuing Warrant)

a. 147BThe CRI field contains 9 alphanumeric characters. It must be a validNCIC-assigned ORI.

51. 148BS/F NAM (Stolen/Fraudulent Name)

a. 149BThe S/F NAM field contains a maximum of 30 alpha or numeric charactersin the same format as the NAM field in persons entries: Last name,comma, space, first name, space, middle name/initial.

52. 150BS/F DOB (Stolen/Fraudulent Date of Birth)

a. 151BThe S/F DOB field contains eight numbers representing year, month, andday in that order (YYYYMMDD). Days cannot be more than the maximumfor the month. It must be a valid date.

53. 152BS/F SOC (Stolen/Fraudulent Social Security Number)

a. 153BShall not be blank.b. 154BShall not be all zeros.c. 155BLength shall be 9.d. 156B4th and 5th positions shall not be "00".e. 157BShall be greater than 001010001.f. 158BShall be all numeric.g. 159B1st position shall not be 8 or 9.

54. 160BS/F MNU (Stolen/Fraudulent Miscellaneous Number)

a. 161BThe S/F MNU field contains a minimum of 4 and maximum of 15characters. The first two characters designate the type of MNU and shallbe a valid code from the NCIC Code Manual. The 3rd character shall be adash. At least one character shall follow the dash. The characters after the dash shall be alphanumeric. The characters after the dash shall notbe all zeros.


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55. 162BS/F OLN (Stolen/Fraudulent Operators License Number)

a. 163BThe S/F OLN field contains a maximum of 20 alphanumeric characters. If the OLS is WA, then the length shall be 8 or more.

56. 164BS/F OLS (Stolen/Fraudulent Operators License State )

a. 165BThe S/F OLS field must be a valid 2-character State or Country Code contained in the NCIC Code Manual. This field is required if the OLN isfilled.

57. 166BS/F OLY (Stolen/Fraudulent Operators License Year of Expiration)

a. 167BThe S/F OLY field must be 4 numeric characters to represent the year of expiration or NX to indicate a non-expiring license. This field is required if the OLN is filled.

58. 168BDNA (DNA Profile Indicator)

a. 169BThe DNA field must be either a Y or N. N is the default value. If Y isentered then the DLO Field is required.

59. 170BDLO (DNA Location)

a. 171BThe DLO field contains 250 free text characters explaining the location of the DNA sample and contact information. If the DNA field is N or defaulted to N, then the DLO field must be blank.

60. 172BFLAG (Notify Flag)

a. 173BThe Flag field contains one character which must be Y or N.

61. 174BMIS (Miscellaneous)

a. 175BThe MIS field contains a maximum of 500 free text characters.Permissible values: space, &, comma, hyphen, /, #, $, A-Z, 0-9.

62. 176BCNDNO (Condition Number)

a. 177BThe CNDNO field contains a maximum of 4 characters.


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63. 178BCND (Condition Code)

a. 179BThe CND field contains a maximum of 5 characters. It must be one of thefollowing:

180BCND Literal181B----- -------------------------

182B A1 OTHER183B A2 OTHER184B AA MAINTAIN ED/VOC185B AB MAINTAIN EMPLOYMENT186B AC JOB SEARCH PROGRAM187B AD SEX OFFENDER/LIVING188B AE NON-SEX OFFDR/LIVNG189B AF COMPLY AFFIRM ACTS190B AG PAY LFO FEES191B AH PAY SUPERVISION FEES192B AI CHANGE OF EMPLOYMNT193B AJ PRESCRIBED MEDS194B AK NOTIFY CCO/ARREST195B AL OBEY/COMPLY DOC INST196B AN INFORM PREV CONVCT

AQ ABIDE BY ISRB SPECIAL CON 197BBC VICTIM BUSINESS (CONTINUE)198BC1 OTHER199BC2 OTHER200BC3 CERTAIN EMPLOYMENT201BC4 PLETHYSMOGRAPH202BC5 WK/PLC FRQ BY MINORS203BC6 PRKS/PLYGRD/SCHLYRDS204BC7 MIRROR OFFENSE205BC8 CURFEW206BC9 NO ALCOHOL TO EXCESS207BCA ALCOHOL USE208BCB CONTROLLED SUB USE209BCC DRUG PARAPHENALIA210BCD VICTIM CONTACT211BCE CHECKING ACCOUNT212BCF OPER MOTOR VEHICLE213BCG BURGLAR TOOLS214BCH BARS/TAVERNS/LOUNGES215BCI MINOR CHILD CONTACT216BCJ POSSESS PORNOGRAPHY217BCK FIREARMS/DEADLY WEAP218BCL URINALYSIS219BCM POLYGRAPH


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220BCN GEOGRAPHIC BOUNDARY221BCO GANG/GROUP CONTACT222BCP OTHER POTENTIAL VICT223BCQ ALCOHOL POSSESS224BCR RESIDE MINOR CHILD225BCS DRUG POSSESS226BCT ASSOC W/DRUG USERS227BCU DRUG LOCATIONS228BCV CONSUME ALCOHOL229BCW BREATHALYZER230BCX CRIME PARTNER231BCY VICTIM BUSINESS232BCZ CONVICTED FELONS233BDA INTERNET/EMAIL234BDB M.H. INSTRUCTIONS235BDC SEX RELATED LOCATIONS236BDH N/C VIC FAM/WITNESS237BDI NO GAMBLING238BDJ NO CONTRACTS/PRTNRSHPS239BDK N/CONTACT "900" PHONE#240BDL QUESTIONABLE ASSOC241BDM NO ELECTRONIC DEVICES242BDN TAKE ANTABUSE243BDO GANG PARAPHERNALIA244BDQ NO USE GANG NAMES245BDS N/MV OPER W/O LIC/IN246BDV N/POSS ACESS DEVISE247BDW N/FALSE IDENTIFICATN248BGB GEOGRAPHIC BOUNDARY (CONTINUED)249BO1 OTHER250BOA OBEY ALL LAWS251BOB HIV TESTING252BOC DNA TESTING253BOD SEX OFFENDER REGISTR254BOE CCO REPORT255BOF TRAVEL256BS1 SPEC SEX OFFENDER DISPO257BSD STAY OUT OF DRUG AREAS258BT1 OTHER259BT2 OTHER260BT3 CHEM DP-INTSVE OUTPT261BTA SUB ABUSE EVALUATION262BTB SUB ABUSE TREATMENT263BTC ATTEND AA/NA MEETING264BTD COUNSELNG DIR BY CCO265BTE COUNSELING INP/OUTP


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266BTF SEX OFFENDER TREATMT267BTG SUB ABUSE TREATMENT268BTH DOC PROGRAM269BTM ANGER MGMT TREATMENT270BTN ANGER MGMT EVAL271BTO ALCOHOL EVAL272BTP ALCOHOL TREATMENT273BTQ SHOPLIFTING CLASS274BTR VICTIM AWARENESS CL275BTU PARENTING CLASS276BTV DOMST VIOL TREATMENT277BTX VICTIM AWARE EDU PRG278BTZ SEX OFND TREAT PRG279BVC VICTIM CONTACT (CONTINUED)

64. 280BCNDLiteral (Condition Literal)

a. 281BThe CNDLiteral field contains a maximum of 250 free text characters.

65. 282BCNDLiteralShort (Condition Literal Short)

a. 283BThe CNDLiteralShort field contains a maximum of 100 free textcharacters.

66. 284BDate (Effective Date)

a. 285BThis field must be eight numbers representing year, month, and day in thatorder (YYYYDDMM). Enter the effective date of the supervised period.

b. 286BDays cannot be more than the maximum for the month. Unless the year isa leap year, the date XXXX0229 will not be allowed.

67. 287BDOE (Condition Date of Expiration)

a. 288BThis field must be eight numbers representing year, month, and day in thatorder (YYYYDDMM). Enter the expiration date of the supervised period.

b. 289BDays cannot be more than the maximum for the month. Unless the year is

a leap year, the date XXXX0229 will not be allowed.

68. 290BARRFLAG (Arrest Notify Flag)

a. 291BThe ARRFLAG field must contain one character which shall be Y or N.


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69. 292B(NCIC Submit)

a. 293BThe NCIC Submit field contains one character which must be Y or N toindicate if the record is to be forwarded to NCIC. Note that NCIC hasadditional required fields.

70. 294BEML (E-Mail Address)

a. 295BThe EML field contains a maximum of 80 free text characters. This fieldmust be entered with double quotes around it.

71. 296BWAC (WACIC Number)

a. 297B A number consisting of the year of entry and the letter C, followed byseven numbers which are automatically assigned by WACIC to eachaccepted entry. For example: 06C1234567.

72. 298BNIC (NCIC Number)

a. 299BThe NIC field is a self-checking number consisting of the alphabeticcharacter C, followed by nine numeric characters, which are automaticallyassigned by the NCIC computer to each accepted record. It must have avalid check digit when used to identify a record in a subsequenttransaction.

73. 300BCTZ (Citizenship)

a. 301BThe CTZ field must contain a two-character alphabetic country code fromthe State and Country Data Codes of the NCIC Code Manual.


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CHAPTER 10: WACIC Manual Supervised PersonsSECTION 04: Entry


Special Order:




See Also:

CALEA:

I. 3BDEFINITIONS

A. 34BEntry Mask

1. ACCESS provides a mask for all WEBMSS terminals. To retrieve the mask,enter the following transaction:

F;ECO(Send)

MKE/____ ORI/ _________SID/__________ NAM/__________________________ SEX/_ RAC/_ POB/ __ DOB/________ HGT/___ WGT/___ EYE/ ___ HAI/___ FBI/ _________ SKN/ ___ SMT/ __________ FPC/ ____________________ MNU/ _______________ SOC/ _________ OLN/ ____________________ OLS/ __ OLY/ ____ LIC/ __________ LIS/ __ LIY/ ____ LIT/ __ VIN/ ____________________ VYR/ ____ VMA/ ________________________ VMO/ ___ VST/ __ VCO/ _______ OOC/ ____ CMC/ __ SCI/ _________ INC/ ______________________________

___________________ DOA/ ________ DPE/ ________ DSS/ ________ SUPORI/ _________ OCA/ ___________________ SUPNAM/ ______________________________ SUPTEL/ ____________ CONTEL/ __________ TMNE/ _____ (supervision)DOE/ ________ ARI/ ____ LOC/ _______________________________________________ WNO/ _______________ CRI/ _________ S/F NAM/ _____________________________ S/F DOB/ ________ S/F SOC/ _________ S/F MNU/ _______________ S/F OLN/ __________________ S/F OLS/ __ S/F OLY/ ____ DNA/ _ DLO/ _______________________________________________________

(notify)FLAG/ _ MIS/ ______________________________________________ CNDNO/ ____ CND/ _____ CNDLiteral/ _______________________________ CNDLiteralShort/ _______________________ (condition)Date/ ________ (condition)DOE/ ________ ARRFLAG/ _ NCIC Submit/ _ EML/ ______________________________________________________________

_____ REQUIRED FIELD

IF NCIC SUBMIT IS Y OR BLANK SEX, RAC, HGT, WGT, HAI, DPE, DSS,SUPNAM AND SUPTEL REQUIRED


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II. 4BPROCEDURE

A. 37BMandatory Fields

1. WACIC Required Fields

a. The following fields are mandatory to enable a Supervised Person entry tobe accepted by WACIC: MKE, NAM, OCA, TEL,FLAG, FLAG, NCICSUBMIT FLAG.

2. NCIC Required Fields

a. In addition to the fields required by WACIC, the following fields aremandatory to enable a Supervised Person entry to be accepted by NCIC:SEX, RAC, HGT, WGT, HAI, DPE, DSS, SUPNAM, and SUPTEL


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CHAPTER 10: WACIC Manual Supervised PersonsSECTION 05: Supplemental Data Entry Transactions


Special Order:




See Also:

CALEA:

I. 5BDEFINITIONS

A. 38BSupplemental Entry

1. The supplemental data entry transaction is used to append additionalidentifiers to the Supervised Person record.

2. To enter information into a supplemental record, that field must first be filledin the base record. That is, if an attempt is made to enter an SOC as asupplemental data entry, a reject will occur if no SOC exists in the baserecord.

3. Supplemental data entry to a record is restricted to the agency that enteredthe record.

II. 6BPROCEDURE

A. 39BSyntax

Field ExampleHeader W;Message Key ENOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321

Supplemental Field(s) or Set(s) DOB/19480804.19500804.SMT/POCKMARKS.SC L SHLD.End of Text (Send)

1. The supplemental data entry transaction consists of the message key, ORI,two record identifiers, and the supplemental fields being added. Permissible


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record identifiers are NAM and OCA, NAM and WAC, or NAM and NIC. Thesupplemental fields being added must be identified by their appropriate MFC.

B. 40BSupervised Person Supplemental Data Entry Field Edits

Field Edits

MKE The MKE for all Supervised Person supplemental dataentries is EN.

ORI Must be a valid ORI and match the ORI in the record beingsupplemented.

1st Record Identifier The first of two identifiers to identify the record to besupplemented. Must be NAM.

2nd Record Identifier The second of two identifiers to identify the record to besupplemented. Can be OCA, WAC, or NIC.

Supplemental Fields(s) or Set(s) The field(s) or set(s) to be added. Each must be identifiedby its MFC.

C. 41BExamples of Supervised Person Supplemental Data Entries

W;EN.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.DOB/19480804.19500804.SMT/SC R SHLD.POCKMARKS(send)

D. 42BSupplemental Data Entry Acknowledgments

1. WACIC Acknowledgement

WACIC TIME: 0735 DATE: 050306 TO: LRKPDWA0340500

SUPP RECORD NAM/SMITH, JOHN J OCA/06-54321MODIFIED FIELDS: DOB.SMT

2. NCIC Acknowledgement

NCIC TIME: 1330 DATE: 050306 TO: LRKPDWA0340500SUPP NAM/SMITH, JOHN J OCA/06-54321

E. 43BEntry Guidelines for Supplemental Data

1. The Alias field and all other additional identifying data fields which may beincluded in a supplemental record are listed below with their field codes andthe maximum number of aliases and/or additional identifiers that may beadded to a Supervised Person record.


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FIELD FIELD CODE MAX NUMBERPERMITTED Alias AKA 99 Date of Birth DOB 9 Scars, Marks, Tattoos, etc. SMT 9 Miscellaneous Identifying Number MNU 9 Social Security Number SOC 9 Operators License Set OLN 9License Plate Set LIC 9Vehicle Set VIN 9Cautions and Medical Conditions CMC 9Images (set) IID 12

2. After the Supervised Person record has been identified, each field included ina supplemental record entry, except those entered in sets of data, must beidentified by the appropriate field code followed by a slash and the item(s) of data. The data elements must be separated by a period and each field must

end with a period. Fields that are not a part of sets of data may be entered inany order in a supplemental record entry.

3. The IID field in the supplemental record format is a multiple element datafield; that is, this field has more than one data element following the field codeand slash and is entered in sets.

4. Each set of data must be preceded by the appropriate field code followed bya slash. The data elements within a set of data must be entered in sequenceafter the slash, and each data element must be accounted for.

5. The DOB, SMT, MNU, SOC fields in the main record must be filled before anysupplemental entry for that same field will be accepted. For example, anyattempt to enter a Social Security number in a supplemental record will berejected as a format error if the main record does not contain a SocialSecurity number in the SOC.

6. Further guidelines for the coding of personal identifiers are provided inPersonal Descriptors of the NCIC Code Manual.

F. 44BAlias (AKA) Field in a Supplemental Data Entry

1. Field code AKA followed by a slash is used to identify an alias (es).2. An alias includes any names in which any last, first, or middle name is

different from that in the NAM Field (or those previously entered in the AKAField) for the record, i.e. NAM/Smith, Michael Lee and AKA/Smith, LeeMichael.


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3. Aliases must be listed with the last name, comma (space after comma isoptional), first name or initial, space, middle name or initial, if any, space, andsuffix indicating seniority, if any. Aliases and/or variations in name spellingmust be separated by a period without repeating the MFC AKA.

4. Enter nicknames (monikers) in the AKA Field of the record. Further guidelines for the coding of aliases are provided in Personal Descriptors of the NCIC Code Manual.

5. It is not necessary to make alias entries for each combination of a compoundor hyphenated surname. Both the WACIC and NCIC systems index eachcomponent of compound or hyphenated surnames so an inquiry on anycomponent or combination will produce a hit on the name as entered. For example, a record entered with NAM/SMITH-JONES, JOHN JAY will beretrieved by an inquiry with NAM/SMITH, JOHN JAY, NAM/JONES, JOHNJAY, or NAM/SMITHJONES, JOHN JAY. If a possibility exists that thesurname and given name could be reversed, then an alias entry should bemade.

G. 45BAdditional Identifiers in a Supplemental Data Entry

1. The MFCs followed by a slash are used to identify additional data to beincluded in a supplemental record, i.e. DOB/, SMT/, MNU/, and SOC/.Multiples can be entered without repeating the MFC and separated only byperiods. For example, an entry might include:

DOB/19500101.19490804.SMT/SC L SHLD.POCKMARKS.MNU/PI-WA12252333.SOC/123456789

2. When identifying data are entered in a supplemental record, thecorresponding fields in the corresponding base record must be filled.

H. 46BMaximum Number of Additional Identifiers in a Supplemental Data EntryMessage

1. A maximum of nine additional identifiers of various kinds may be entered inone supplemental record entry message. Additional messages are required if more identifiers are entered. Each AKA (or variation of name spelling); DOB,SMTs, MNU, or SOC, etc.; is counted as one identifier. Each set of datarelating to an image is likewise counted as one identifier.


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I. 47BModification of Supplemental Identifiers

1. No one-step procedure is available to modify an alias or other identifier in asupplemental record. To modify (change) an alias or other identifier in asupplemental record, the incorrect alias or other identifier must be cancelledand reentered.

2. A modify message to the base record to delete information in a field willcause the same data in the supplemental record to move up to the baserecord.


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 06: Stolen/Fraudulent Identifier Entry Transactions


Special Order:




See Also:

CALEA:

I.7B

DEFINITIONS

A. 48BStolen/Fraudulent Identifier Data Entry Transactions

1. The stolen/fraudulent identifier data entry transaction is used to appendadditional identifiers to the Supervised Person record.

2. Stolen/Fraudulent identifier data entry to a record is restricted to the agencythat entered the record.

II. 8BPROCEDURE

A. 49BSyntax

Field ExampleHeader W;Message Key ENSOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321

Supplemental Field(s) or Set(s) NAM/JONES, BOB.DOB/19480804.19500804.End of Text (Send)

1. The stolen/fraudulent identifier data entry transaction consists of the messagekey, ORI, two record identifiers, and the supplemental fields being added.Permissible record identifiers are NAM and OCA, NAM and WAC, or NAMand NIC. The supplemental fields being added must be identified by their appropriate MFC.


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B. 50BSupervised Person Supplemental Data Entry Field Edits

Field Edits

MKE The MKE for all Supervised Person stolen/fraudulentidentifier data entries is ENS.

ORI Must be a valid ORI and match the ORI in the record beingsupplemented.

1st Record Identifier The first of two identifiers to identify the record to besupplemented. Must be NAM.

2nd Record Identifier The second of two identifiers to identify the record to besupplemented. Can be OCA, WAC, or NIC.

Supplemental Fields(s) or Set(s) The field(s) or set(s) to be added. Each must be identifiedby its MFC.

C. 51BExamples of Supervised Person Stolen/Fraudulent Identifier Data Entries

W;ENS.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.

NAM/JONES, BOB.DOB/19480804.19500804.SOC/555223344(send)D. 52BStolen/Fraudulent Identifier Data Entry Acknowledgments


WACIC TIME: 0735 DATE: 050306 TO: LRKPDWA0340500S/F SUPP RECORD NAM/DOE, JOHN J OCA/TEST123MODIFIED FIELDS: AKA, DOB, SOC05/06/2006 AT 12/13

2. NCIC Acknowledgement

NCIC TIME: 1330 DATE: 050306 TO: LRKPDWA0340500S/F SUPP NAM/SMITH, JOHN J OCA/06-54321

E. 53BEntry Guidelines for Stolen/Fraudulent Identifier Data

1. The general rule for the use of stolen/fraudulent identifier fields is that theymust be used whenever a supervised person is known to be using

identification documents that are stolen/fraudulent. If the person is using amade-up name or numerical identifier for which it is not known whether identification documents (Social Security card, operator's license, etc.) exist,these identifiers should be entered in the appropriate base record or supplemental identifier fields, such as the DOB.


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STOLEN/FRAUDULENT ID FIELD FIELD CODE MAX NUMBERPERMITTED Name NAM 9

Date of Birth DOB 9 Miscellaneous Identifying Number MNU 9 Social Security Number SOC 9 Operators License Set OLN 9

2. After the Supervised Person record has been identified, each field included ina stolen/fraudulent identifier entry, except those entered in sets of data, mustbe identified by the appropriate field code followed by a slash and the item(s)of data. The data elements must be separated by a period and each field endwith a period. Fields that are not a part of sets of data may be entered in anyorder in a supplemental record entry.

3. Each set of data must be preceded by the appropriate field code followed bya slash. The data elements within a set of data must be entered in sequenceafter the slash, and account for each data element.

F. 54BModification of Stolen/Fraudulent Identifiers

1. No one-step procedure is available to modify an identifier in astolen/fraudulent supplemental record. To modify (change) an identifier in astolen/fraudulent supplemental record, the incorrect identifier must becancelled and reentered.


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 07: Corrections Conditions Entry Transactions


Special Order:




See Also:

CALEA:

I. 9BDEFINITIONS

A. 55BCorrections Conditions Data Entry Transactions

1. The Corrections Conditions data entry transaction is used to appendadditional conditions to the Supervised Person record. CorrectionsConditions are part of the WACIC record only and are not forwarded toNCIC.

2. Corrections Conditions data entry to a record is restricted to the agency thatentered the record.

II.10B

PROCEDUREA. 56BSyntax

Field ExampleHeader W;Message Key ECOCOriginating Agency Identifier WA0340500Record Identifier WAC/06C1234567Record Identifier OCA/06-54321Condition Number CNDNO/3911Condition Code CND/SDA

Condition Literal CNDLITERAL

/STAY OUT

OF

DRUG

AREAS

Condition Literal Short CNDLITERALS HORT / STAY OUT OF DRUG AREASEffective Date < EFFECTIVE >DATE/050506Condition Date of Expiration < CONDITION>DOE/050515End of Text (Send)


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1. The Corrections Condition entry transaction consists of the message key,ORI, two record identifiers, the supplemental corrections conditions number,corrections condition code, condition literal, condition literal short, effectivedate, and date of expiration. Permissible record identifiers are WAC andOCA, or entering ORI and OCA. The corrections condition fields being addedmust be identified by their appropriate MFC. Following the two recordidentifiers, the CNDNO and CND fields are required, all others are optional.

2. To remove a supplemental corrections condition, use the correctionscondition cancellation transaction explained in Section 10.

B. 57BSupervised Person Corrections Conditions Entry Field Edits

Field Edits

MKE The MKE for all Supervised Person corrections conditionsentries is ECOC.

ORIMust be a valid ORI and match the ORI in the record beingsupplemented.

1st Record Identifier The first of two identifiers to identify the record to besupplemented. May be WAC or entering ORI.

2nd Record Identifier The second of two identifiers to identify the record to besupplemented. Must be OCA.

Corrections Conditions Fields The fields for the corrections condition being added. Eachmust be identified by its MFC.

C. 58BExamples of Corrections Conditions Entries

W;ECOC.WA0340500.WAC/06C1234567.OCA/06-54321.CNDNO/3911.CND/SDA.(send)

D. 59BCorrections Conditions Entry Acknowledgments


WACIC TIME: 0735 DATE: 050306 TO: LRKPDWA0340500ENTERED ECOC NAM/SMITH, JOHN JWAC/06C1234567 OCA/06-12345 CND/SDA CND #/ 391105/03/2006 AT 12/13


37/51



CHAPTER 10: WACIC Manual Supervised Person FileSECTION 08: Modify Transactions


Special Order:




See Also:

CALEA:

I.11B

DEFINITIONS

A. 60BModify Transactions

1. The modify transaction is used to add, delete, or change information in one or more fields of an active Supervised Person record.

2. Modification of a record is restricted to the agency that entered the record.

II. 12BPROCEDURE

A. 61BSyntax

Field ExampleHeader W;Message Key MCOOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321Modified Field(s) EYE/BLU.HAI/BLNEnd of Text (Send)

1. The modify transaction consists of the message key, ORI, two recordidentifiers, and the fields being modified. Permissible record identifiers are

NAM and OCA, NAM and WAC, or NAM and NIC. The fields being modifiedmust be identified by their appropriate MFC.

2. Any field except the MKE can be modified.

3. To delete information from a field, use the MFC followed by a period, (e.g.,SMT/.). Data cannot be deleted from a required field.


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B. 62BSupervised Person Modify Field Edits

Field EditsMKE The MKE for all Supervised Person modifies is MCO.

ORI Must be a valid ORI and match the ORI in the record being

modified.1st Record Identifier The first of two identifiers to identify the record to bemodified. Must be NAM.

2nd Record Identifier The second of two identifiers to identify the record to bemodified. Can be OCA, WAC, or NIC.

Modified Field(s) The field(s) in the record to be modified. Each must beidentified by its MFC.

C. 63BExamples of Supervised Person Record Modifications

W;MCO.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.EYE/BLU.

HAI/BLN(send)

D. 64BModify Acknowledgments

1. WACIC Acknowledgment

WWCIC TIME: 1341 DATE: 051006 TO: LRKPDWA0340500MODIFIED EIT NAM/SMITH, JOHN JWAC/06C0087257 OCA/06-54321MODIFIED FIELDS: EYE, HAI

05/10/2006 AT 13/41

2. NCIC Acknowledgment

NCIC TIME: 1341 DATE: 051006 TO: LRKPDWA0340500MODIFY NAM/SMITH, JOHN J NIC/J146203706

E. 65BAdditional Guidelines

1. To remove all operator license data, a modification message, which includesOLN/. will remove OLN, OLY and OLS fields.

2. To remove all license information, a modification message, which includesLIC/. will remove LIC, LIS, LIY, and LIT fields.


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3. To remove all vehicle information, a modification message, which includesVIN/. will remove all vehicle information except license information. Toremove all vehicular information, include LIC/LIC-VCO/. in your modifymessage.

4. Required fields can be modified; however, they cannot be deleted by the useof a modify entry.

5. If a modify deletes information from a field in a base record for which there issupplemental data entered, the first supplemental data value will roll up intothe base record. For example, if you modify the base record to delete to SMTfield, the first supplemental SMT will roll up to the base record.


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 09: Locate Transactions


Special Order:




See Also:

CALEA:

I.13B

DEFINITIONS

A. 66BLocates

1. There is no locate transaction associated with the Supervised Person File.


41/51



CHAPTER 10: WACIC Manual Supervised Person FileSECTION 10: Clear Transactions


Special Order:




See Also:

CALEA:

I. 14BDEFINITIONS

A. 67BClears

1. When a clear message is sent, the first character of the message key ischanged to "C" and the record is retained in the WACIC system for 14 daysfrom the date of clear. If the record must be re-entered before the end of this14-day period, it must first be cancelled before it can be re-entered or theentry will be rejected as a duplicate record on file. Cleared records areremoved entirely from the NCIC system upon receipt of the clear message.

B. 68BWhen to Use a Clear

1. A clear message should be transmitted when a subject is no longer under astatus of supervised release, such as when the probation has expired, hasbeen rescinded, etc.

II. 15BPROCEDURE

A. 69BSyntax

Field ExampleHeader W;Message Key CCOOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321Date of Clear 20060525End of Text (send)


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1. The clear transaction consists of the message key, ORI, two recordidentifiers, and the date of clear. Permissible record identifiers are NAM andOCA, NAM and WAC, or NAM and NIC.

B. 70BSupervised Person Clear Field Edits

Field EditsMKE The message key for all Supervised Person clears is CCO

ORI Must be a valid ORI and match the ORI in the record beingcleared.

1st Record Identifier The first of two identifiers to identify the record to becleared. Must be NAM.

2nd Record Identifier The second of two identifiers to identify the record to becleared. Can be OCA, WAC, or NIC.

Date of Cancel Must be a valid date in the format YYYYMMDD and mustbe less then or equal to the current date.

C. 71BExamples Supervised Person Record Clears

W;CCO.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.20060525(send)

D. 72BClear Acknowledgments


WWCIC TIME: 0837 DATE 052506 TO: LRKPXWA0340500CLEARED ECO NAM/SMITH, JOHN JWAC/06C0073824 OCA/06-54321

E. 73BNCIC Acknowledgment

NCIC TIME: 1330 DATE: 030206 TO: ABCPDWA0340500CLEAR NAM/SMITH, JOHN J NIC/C146203706


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 11: Cancel Transactions


Special Order:




See Also:

CALEA:

I.16B

DEFINITIONS

A. 74BCancels

1. The cancel transaction deletes a record that is incorrect or invalid from theSupervised Person File.

B. 75BWhen to Use a Cancellation Message

1. Cancellation of a record is restricted to the agency that entered the record. Acancellation message is used when the entering agency determines that the

record is invalid and was entered in error.

II. 17BPROCEDURE

A. 76BSyntax of a Cancel Transaction

Field ExampleHeader W;Message Key XCOOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321

Date of Cancel 20060525End of Text (send)

1. The cancel transaction consists of the message key, ORI, two recordidentifiers, and the optional date of cancel. Permissible record identifiers areNAM and OCA, NAM and WAC, or NAM and NIC.


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B. 77BSupervised Person Cancel Field Edits

Field Edits

MKE The message key for all Supervised Person cancels isXCO.

ORI Must be a valid ORI and match the ORI in the record beingcancelled.

1st Record Identifier The first of two identifiers to identify the record to becancelled. Must be NAM.

2nd Record Identifier The second of two identifiers to identify the record to becancelled. Can be OCA, WAC, or NIC.

Date of Cancel

OPTIONAL. If used must be a valid date in the formatYYYYMMDD and must be the current date or the currentdate minus one day. If not used the record is cancelled asof the current date.

C. 78BExamples of Supervised Person Record Cancellation

W;XCO.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.20060525(send)

D. 79BCancel Acknowledgments


WWCIC TIME: 0837 DATE 052506 TO: LRKPXWA0340500CANCELED ECO NAM/SMITH, JOHN JWAC/06C0073824 OCA/06-54321


NCIC TIME: 1330 DATE: 052506 TO: ABCPDWA0340500CANCEL NAM/SMITH, JOHN J NIC/C146203706


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 12: Supplemental Data Cancel Transactions


Special Order:




See Also:

CALEA:

I. 18BDEFINITIONS

A. 80BSupplemental Data Cancels

1. The supplemental data cancellation is used to remove supplemental dataappended to a supervised person base record that is determined to beinaccurate or invalid. Supplemental data cannot be modified; in order tochange a supplemental identifier, it must be cancelled and re-entered.

2. Canceling supplemental data appended to a supervised person record isrestricted to the agency that entered the record.

II. 19BPROCEDURE

A. 81BSyntax

Field ExampleHeader W;Message Key XNOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321Supplemental Field(s) or Set(s) SMT/SC L SHLD.DOB/19480501.19500408End of Text (send)

1. The supplemental data cancel transaction consists of the message key, ORI,two record identifiers, and the supplemental field(s) being cancelled.Permissible record identifiers are NAM and OCA, NAM and WAC, or NAMand NIC.


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B. 82BSupervised Person Supplemental Data Cancel Field Edits

Field Edits

MKE The message key for all Supervised Person supplementaldata cancels is XN.

ORI Must be a valid ORI and match the ORI in the record.1st Record Identifier The first of two identifiers to identify the record. Must beNAM.

2nd Record Identifier The second of two identifiers to identify the record. Can beOCA, WAC, or NIC.

Supplemental Field(s) or Set(s) THE SUPPLEMENTAL DATA FIELD (S) OR SET (S) TO BECANCELLED. EACH MUST BE IDENTIFIED BY ITS MFC

C. 83BExamples of Supervised Person Record Cancellation

W;XN.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.SMT/SC L SHLD.DOB/19480804.19500408(send)

D. 84BSupplemental Data Cancel Acknowledgments


WWCIC TIME: 0837 DATE 052506 TO: LRKPXWA0340500CANCELED SUPP NAM/SMITH, JOHN JSMT/SC L SHLDDOB/19480804.19500408


NCIC TIME: 1330 DATE: 053506 TO: ABCPDWA0340500

CANCEL SUPP NAM/SMITH, JOHN J NIC/C146203706SMT/SC L SHLDDOB/19480804 19500408

E. 85BSupplemental Data Cancellation Guidelines

1. A maximum of nine identifiers of various kinds may be cancelled in onecancel message. Additional messages are required if more than nine

identifiers are to be cancelled. Each AKA (or name spelling variation); DOB;SMTs, MNU; or SOC, etc.; is counted as one identifier. Each set of imagedata (multiple data element fields) is counted as one identifier.


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2. Aliases; dates of birth; scars, marks, tattoos, and other characteristics;miscellaneous numbers; Social Security numbers; and caution and medicalconditions to be cancelled should be set out in the cancel message in thesame manner as in a supplemental record entry. That is, more than oneidentifier of the same type may follow the MFC without repetition of the MFC.However, character for character, each identifier to be cancelled must be setout exactly as it appears in the supplemental record on file.

3. When a Supervised Person record is cancelled, its entire supplemental recordis automatically cancelled.


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 13: Stolen/Fraudulent Identifier Data Cancels


Special Order:




See Also:

CALEA:

I. 20BDEFINITIONS

A. 86BStolen/Fraudulent Identifier Data Cancels

1. The stolen/fraudulent identifier data cancellation is used to removestolen/fraudulent data appended to a supervised person base record that isdetermined to be inaccurate or invalid. Stolen/fraudulent identifiers cannot bemodified; in order to change a stolen/fraudulent identifier, it must be cancelledand re-entered.

2. Canceling stolen/fraudulent identifiers appended to a supervised personrecord is restricted to the agency that entered the record.

II. 21BPROCEDURE

A. 87BSyntax

1. Canceling stolen/fraudulent identifiers appended to a supervised personrecord is restricted to the agency that entered the record.

Field ExampleHeader W;Message Key XNSOriginating Agency Identifier WA0340500Record Identifier NAM/SMITH, JOHN JRecord Identifier OCA/06-54321

Supplemental Field(s) or Set(s) NAM/JONES, BOB.DOB/19480501.19500408End of Text (send)

2. The stolen/fraudulent identifier cancel transaction consists of the messagekey, ORI, two record identifiers, and the stolen/fraudulent identifier field(s)


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being cancelled. Permissible record identifiers are NAM and OCA, NAM andWAC, or NAM and NIC.

B. 88BSupervised Person Stolen/Fraudulent Identifier Cancel Field Edits

Field EditsMKE The message key for all Supervised Personstolen/fraudulent identifier cancels is XN.ORI Must be a valid ORI and match the ORI in the record.

1st Record Identifier The first of two identifiers to identify the record. Must beNAM.

2nd Record Identifier The second of two identifiers to identify the record. Can beOCA, WAC, or NIC.

Supplemental Field(s) or Set(s) THE STOLEN /FRAUDULENT IDENTIFIER FIELD (S) OR SET (S) TO BECANCELLED. E ACH MUST BE IDENTIFIED BY ITS MFC

C. 89BExamples of Supervised Person Stolen/Fraudulent Identifier Cancellation

W;XNS.WA0340500.NAM/SMITH, JOHN J.OCA/06-54321.NAM/JONES, BOB.DOB/19480804.19500408(send)

D. 90BStolen/Fraudulent Identifier Cancel Acknowledgments


WWCIC TIME: 0837 DATE 052506 TO: LRKPXWA0340500CANCELED SUPP NAM/SMITH, JOHN J

DOB/19480804.19500408


NCIC TIME: 1330 DATE: 053506 TO: ABCPDWA0340500CANCEL S/F SUPP NAM/SMITH, JOHN J NIC/C146203706S/F DOB/19480804 19500408


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CHAPTER 10: WACIC Manual Supervised Person FileSECTION 14: Corrections Conditions Cancels


Special Order:




See Also:

CALEA:

I. 22BDEFINITIONS

A. 91BCorrections Conditions Cancels

1. The corrections conditions cancellation is used to remove correctionsconditions appended to a supervised person base record that are determinedto be inaccurate or invalid. Supplemental corrections conditions cannot bemodified; in order to change a supplemental corrections condition, it must becancelled and re-entered. Corrections conditions are a WACIC-only data fieldin Supervised Persons record, therefore this transaction is not forwarded toNCIC.

2. Canceling supplemental corrections conditions appended to a supervisedperson record is restricted to the agency that entered the record.

II. 23BPROCEDURE

A. 92BSyntax

Field ExampleHeader W;Message Key XCOCOriginating Agency Identifier WA0340500Record Identifier WAC/06C1234567

Record Identifier OCA/06-54321Supplemental Corrections Conditions CNDNO/2End of Text (send)

1. The supplemental corrections conditions cancel transaction consists of themessage key, ORI, two record identifiers, and the corrections conditionnumber being cancelled. Permissible record identifiers are WAC and OCA, or entering ORI and OCA.


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B. 93BSupervised Person Supplemental Corrections Conditions Cancel FieldEdits

Field Edits

MKE The message key for all Supervised Person supplemental

corrections conditions cancels is XCOC.ORI Must be a valid ORI and match the ORI in the record.

1st Record Identifier The first of two identifiers to identify the record. Can beWAC or entering ORI.

2nd Record Identifier The second of two identifiers to identify the record. Mustbe OCA.Supplemental CorrectionsConditions

THE SUPPLEMENTAL CORRECTIONS CONDITIONS NUMBER TO BECANCELLED. MUST BE IDENTIFIED BY ITS MFC

C. 94BExamples of Corrections Condition Cancellation

W;XCOC.WA0340500.WAC/06C1234567.OCA/06-54321.CNDNO/2(send)

D. 95BSupplemental Data Cancel Acknowledgments


WWCIC TIME: 0837 DATE 052506 TO: LRKPXWA0340500CANCELED ECOC NAM/SMITH, JOHN JWAC/06C1234567 OCA/06-12345 CND #/2

Documents

Chpater 10 Supervised Person