Children, Youth and Families Department

EPICS Phase IProvider - CACFP

June 23, 2010

1

Introductions

Steve Hendrix, Data Manager, Early Childhood Services Crawford Spooner, Chief Information Officer

2

EPICS Phase 1 - CACFP

Definitions:EPICS - Enterprise Provider Information and Constituent Services

An enterprise web-based system to support all of CYFD and its clients EPICS Phase I will focus on building CACFP

CACFP - Child and Adult Care Food ProgramA service delivery system which reimburses child care providers for food/meals servers to children and adults in care

3

Project Charter

CYFD will build a web based solution that will Replace current MS Access CACFP solution

Project is sponsored and supported by CYFD Executive Management Early Childhood Services Information Technology

4

Project Objectives

Improve Child Safety Ensure Provider Background Checks are completed before

services are rendered Increase Fraud Prevention

Prevent duplicate/inappropriate participation Monitor child participation

Improve Payment Processing Interface with Share Streamline payment process Enable online provider billing

5

Project Benefits

Comply with Governor’s Performance Initiatives Improve access and quality of child care

Help assure the health and safety of children in child care Combat hunger and improve nutrition

Online submission of menus will reduce paperwork and increase provider participation in CACFP

Enforce “zero tolerance” of abuse, neglect or exploitation Providers with a criminal conviction and/or child abuse history will not be approved as child

care providers and therefore cannot mistakenly be allowed to become a child care provider Creating a more E-fficient New Mexico

Development of EPCIS and elimination of silo information systems into one common platform and infrastructure

Expand and promote Online State Services Open the doors for CYFD to provide secure online functionality to support and protect the

children, youth and families of New Mexico

6

Project Benefits

DoIT Information Technology Strategic Plan Consolidate Enterprise Information Technology Services to Mitigate

and Eliminate Duplication Consolidation of CYFD disparate systems into one consolidated system

eliminates duplication and reduces cost Improve Delivery of Services to the Citizens of New Mexico

A web based platform will open the doors for CYFD to provide online functionality to support the children, youth and families of New Mexico

7

Project Benefits

CYFD Agency Goals Improve the quality of child care services statewide

A web based system with the background check system as the entry point into the CYFD provider and client services will help assure the health and safety of children in child care

Increase the number of children accessing CACFP in child care homes statewide A more efficient service delivery and streamlined business process will

increase the number of child care providers who participate in CACFP Data-Driven Practices and Outcomes

Improved data sharing between management and stakeholders

8

Project Risks

Completion of Deliverables within Time Period All project activities will be carefully managed by both technical and program project managers Clear definition of project scope and prioritization of requirements by project managers All issues will be addressed immediately to minimize impact to project schedule

Funding for Project may not be Received Timely CYFD will work closely with their federal partners to ensure project funds are made available to ITS in a timely manner

9

Project Funding

Federal United States Department of Agriculture (USDA) State Administrative Expense (SAE) Funding $450,000

Title 7 – AgricultureChapter II – food and Service Nutrition Services, Department of AgriculturePART 226 – Child and Adult Care Food Program

Federal Child Care Development Funds (CCDF) Funding $449,566

Child Care and Development Block Grant Act (42 USC 9858)Part II Department of Health and Human ServicesAdministration For Children and Families45 CFR Parts 98 and 99Child Care and Development Fund; Final Rule

10

Project Phases

Project Planning (Sept 2010 – Nov 2010) $84,770

Project Planning Finalize Requirements IV&V Contract

Project Implementation (Dec 2010 – June 2012) $814,796

Software Development Testing Training

11

Project Timeline

12

06/23/2010 06/30/2012

01/01/2011 01/01/2012

Tuesday, June 15, 2010

Page 1

CYFD Web Project – EPICS/CACFP Timeline

12/01/2010 - 02/29/2012CACFP – Homes

Development/Implementation

03/01/2012CACFP – Homes

Production

07/01/2012CACFP - Centers

Production

09/01/2010 - 11/30/2010Planning

07/02/2011 - 06/29/2012CACFP – Centers

Development/Implementation

06/23/2010Project

Initiation

Children, Youth and Families Department

Questions?

13

Children, Youth and Families Department

Thank you!

14