CACFP Training for After School Programs

• Reimbursement

• Improve quality of food

• Training opportunities

CACFP Participation

Organization Eligibility

Public, non-profit, for- profit organizations are eligible for at risk

• Operates during non school hours

• Operates on a regular basis

• Provides structured activities

• Licensed to operate, if required

Out of School Time Eligibility

Licensing Licensing is not required in New York State for

afterschool programs serving only 13 -19 year olds.

Programs that provide care to children under the age of 13 need to verify with their licensing agency if the program is required to be registered.

At Risk Component

Traditional CACFP provides reimbursement for children up until their 13th birthday

At Risk provides reimbursement for children up until their 19th birthday

At Risk At Risk provides reimbursement for a snack

and/or supper at the free rate in low income areas.

Income eligibility applications are not required

Meal Service On school days at risk snacks and suppers must

be served after the school day has ended and prior to midnight that day

On weekends, holidays and school breaks, snacks and suppers may be served at any time of the day

How does CACFP define a low income area?

An area is considered to be low income if it is served by a public school (elementary, middle or high school) in which 50% or more of the children enrolled are eligible for free or reduced price school meals

CACFP Participation for Teen Programs (age 13-19)

• Must be located in an eligible low income area

• Teens must be enrolled in and attend school

• Operate during non-school hours

• Operate on a regular basis

• Provide educational or enrichment activity

Centers serving 13-19 year olds can claim:

► At Risk PM Snack► At Risk Supper

After the school day ends

Only during the school year – September through June

Cannot claim 13-19 year olds at all during the summer Reimbursement at the free rate, no income eligibility applications

required

YES

Eligible for AR snack and/or AR supper

No income applications required

NO

Not eligible for AR snack or AR supper

Need income eligibility applications

Is my afterschool center for 5-12 year olds eligible to receive AR reimbursement?

Located in eligible low income area

At Risk Centers serving 6-12 year olds can claim:

► At Risk PM Snack ► At Risk Supper

After the school day ends

Only during the school year – September through June

Reimbursement at the free rate, no income eligibility applications required

Snacks

► Select two of the following:► 1 ounce meat or meat alternate► 1 slice bread or 1/2 cup grain

► 3/4 cup (6 ounces) fruit and/or vegetable or juice► 1 cup ( 8 ounces) milk

Lunch/Supper

1 cup ( 8 ounces) milk 3/4 cup total of vegetables and/or fruits

(must serve at least two different types) 1 slice grain/bread 2 ounces of meat/meat alternate

Healthy Snack Ideas

Eligible meals for all 6-12 year olds

Programs may also claim: Breakfast served before school

Two snacks and a meal or two meals and a snack during the summer and school vacations-depending on the number of hours children are there

Reimbursement Rates Current reimbursement rates for at risk are :

$.74 per snack

$ 2.92 per supper ( includes cash-in-lieu)

Recordkeeping Requirements

For all centers: Daily attendance Meal counts Food receipts and other documents of food service

expenses Documentation showing compliance with meal pattern

requirements Keep records four years

Income applications - required for centers that are not at risk or that are at risk, but also serve breakfast or lunch

Organizing your records Use a file box or cabinet to store your records Purchase folders or envelopes Keep attendance and meal counts in a folder Keep all food service receipts or invoices in a file

or envelope by the month of purchase or donation

File all your menus/food production records in another folder

Keep copies of your claims in another folder

Completion of the Claim Form

Monitoring

Required when more than one center is sponsored

Three times per year Two of the reviews must be unannounced, one

review must include meal service observation Less than six months between reviews

Training

Provide annual training to key staff on CACFP requirements

Keep records of when the training was done, what topics were covered, and names of staff who attended

Topics for CACFP Training

CACFP Meal Patterns Meal counts Record Keeping Requirements Claims Submission Claim Review Procedures Reimbursement

To apply for a center currently in CACFP

1) Notify CACFP of intent to add at risk

2) Provide CACFP with the qualifying school for area eligibility and

3) Submit one week of menus if not currently approved for snack and/or supper

To apply for a new center

Complete an Application for Participation for Child Care Centers (DOH 3682) for children up to age 13. Include the school age registration if applicable

OR Complete the Application for Participation of At

Risk Centers (DOH 4514) for children 13- 19 years of age.

SUMMARY At risk extends benefits for children up to their

19th birthday in eligible areas. School year - Sept - June, school and non-

school days Reimbursement at the free rate for snack and/or

supper Reduces paperwork

Questions?

29

Contact InformationNYS DOH CACFP

150 Broadway 6th Floor West

Albany, NY 12204-2719

518-402-7400

1-800-942-3858

Metro: 212-417-4788

Buffalo: 716-847-4503

Rochester: 525-423-8106