Check In/Check Out Program

Hawthorne Elementary

Bridget Bradham [counselor]

Aneila Rouse [2nd grade teacher]

Ann Stuckey [teacher mentor]

Kim Myers [3rd grade teacher]

Background Information

PBIS school since 2005

- Code of Conduct

- Paws- School Store- Cafeteria Program- Mentoring Program- Office Referral System

Became PBIS Plus in 2007

Positive

Behavioral

Interventions &

Supports

What is PBISPlus?Grant support: A grant to Johns Hopkins from the U.S. Department of Education

It aims to: Address needs of yellow and red zone students Increase use of research-based interventions Reduce behavior problems in schools and improve

student achievement

What is the strategy? Support SSTs by providing additional training and on-

site technical assistance regarding:– Effective teamwork and collaborative problem-

solving– Behavior support planning– Research-based interventions– Simplified functional behavioral assessment

~80% of Students

~15%

~5%

Coordinator

Teachers and Staff mentored Students

Key Aspect of PBIS Plus

Alternative Check In/Check Out Program

Student Selection Process

Red and Yellow Zone Students from the Previous Year

Teacher Recommendation

An invitation to participate in CICO program was sent home

Mentor Selection Process

Faculty and Staff were asked to volunteer- No New Teachers

Letter outlining duties of CICO mentors was distributed

Good Morning Everyone,

I will be the Check In – Check Out (formerly the Mentoring Program)

contact person this year. Check In – Check Out (CICO) is an intervention program

for our yellow and red zone students (students with persistent or increasing

behavior issues). The purpose of CICO is to build a positive relationship between a

staff member and a student in order to help the student have successful days, both

academically and behaviorally.

Teachers, administrators and resource teachers, with the exception of first

year teachers, can volunteer to be a mentor for one student. If you choose to

volunteer, your role as the mentor will be as follows:

Check in with the student before school (between 8:45 and 9:00) to

make sure that he or she is ready for the day.

Check out the student at the end of school (between 3:15 and 3:25)

to find out how his or her day was, make sure that he or she has the

homework for the night, and review behavior chart.

Keep a daily record of your check in - check out data. (more

information will follow)

At this time, send names of students who you believe would benefit from

participating in this program. In addition, if you would like to volunteer to be a

mentor, send me an email. Please consider that the number of staff volunteers we

have will determine the number of students we can service.

Sincerely,

Coordinator’s Name

Coordinator and Program

Letter

Sample Student

Invitation Letter

Hawthorne Elementary School 125 Kingston Road Baltimore, MD 21220

Date Dear Parent(s)/Guardian(s) of Name of Student , Your child, Name of Student , has been selected to participate in our Check In – Check out Program (formerly the Mentoring Program) this year! This is the second year that we will have this program at Hawthorne Elementary School. The purpose of this program is to build a positive relationship between a staff member and a student in order to help the student have successful days both academically and behaviorally. By participating in the Check In – Check Out (CICO) program, your child will gain goal setting and organizational skills, and build a supportive relationship with a teacher, administrator, or resource person in addition to his or her homeroom teacher. The student will stop by his or her mentor’s classroom/office every morning and at dismissal for a quick meeting. Behavior and academic review will be discussed as well as praise and encouragement. This is a simple, yet effective way to keep your child motivated. Your child will come home every day with a behavior calendar in order for you to see how they are progressing. If you are interested in having your child participate in this exciting program, please fill out the permission slip below and return it to your child’s homeroom teacher. If you have any questions, feel free to contact Program Coordinator’s Contact Information . Sincerely, The PBIS Committee ___ Yes, I would like my child, ________________________________, to participate in the Check In – Check Out Program. ___ No, I would prefer that my child, ____________________________, not be assigned a Mentor. _________________________________ ________________________

Parent Signature Date

Matching Mentors & Students

Mentor Preference Sheet distributed listing

participating students

Welcome letter sent to students & mentors

Mentor Preference

Sheet

Check In – Check Out Mentoring Program

Dear Mentor,

Thank you for choosing to be a mentor. The student that you will

mentor this year is Student’s Name . He is in Teacher’s Name

homeroom class.

Today, your student was sent a welcome letter instructing him/ her

to meet you Day and Date in your classroom between T ime . This is

the time for you to explain your expectations. (Bring signed behavior

chart and completed homework in the morning. Show me your behavior

chart and homework assignments in the af ternoon.)

For those of you who have an af ternoon or morning duty, the

student can meet you at your post. Please make them aware of where you

will be so that they can find you each day.

I have also sent a reminder to your student’s homeroom teacher to

remind the student to visit you in the mornings and to dismiss them to

meet with you in the af ternoon.

I f you have any questions, please let me know.

Thanks,

Coordinator’s Name

Mentor Letter

Check In – Check Out Mentoring Program

Dear Teacher,

Student’s Name will begin the CI CO Mentoring Program on Day and Date . His mentor is M entor’s Name. I n addition to this letter I have placed an invitation f or him to meet his mentor on Day . Please make sure that you send Student’s Name in the af ternoon with his behavior chart to check out with M entor’s Name . I f you have any questions, let me know. Thanks, Coordinator’s Name

Congratulations Student’s Name

You have been selected and approved to participate in the Check I n – Check Out program. Please meet your mentor M entor’s Name on Day , Date in room Room Number between Time . Remember to meet with your mentor everyday before school between Check In Time and af ter school between Check Out Time .

Teacher & Student

Welcome letters

Tracking

Mentors given a logStudents given behavior chart [if one did not exist]

Daily CICO procedures

-Students check in before 9:00

-Students check out before 3:30

Spreadsheet created to track CICO Mentors turned in log bi-weeklyGrid created to analyze data each month

Welcome to the Check In – Check Out Mentoring Program

Instructions

1. Check in your student every morning. Remember to check for homework, a signed behavior chart, and have a brief chat about your student’s night and morning.

2. Complete the check in – check out log for the morning. Add any notes that are pertinent.

3. Check your student out in the afternoon. Remember to check for copied homework assignments, a completed behavior chart. Have a brief chat about your student’s day. Reward your student for positive behavior.

4. Complete the check in – check out log for the afternoon. Add any notes that are pertinent.

5. At the end of each two week period, please send the folder to room ______ by 12:00 pm to input the data. I will return the folder to you before the end of the day. A list of dates to turn in the folder is below.

LogInstructions

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Date:

Check I n Check Out

Notes: ______________________ __________________________________________________________

Mentor Signature: _______________________

Mentor Signature: _______________________

Check In/Check Out

Log

Monthly Grid

Data

Behavior Chart Data Analysis

Analyzed by coordinator and PBIS committee monthly

Shared at SST & IEP meetings

Used to evaluate & refine program

PBIS Triangle 2005-2008

CICO Data Collection

Mentors Students Grade Teacher Start Date

Behavior chart

Referrals before CICO

Referrals since start date +30

days

Add. referrals since 30 day

benchmark to end of year

Referrals to date 2007-

2008Suspensions

Rouse Student 1 1 Ellinger 1/14 N 0 0 0 0 0

Klocko Student 2 2 Rouse 1/3 Y 8 0 185 Majors, 21minors 1

Newton Student 3 3 Morin 11/15 N 0 0 31 Major, 2 minors 0

Bradham Student 4 3 Buckingham 11/15 Y 6 2 12 Majors, 7 minors 1

Ellinger Student 5 3 K. Myers 11/20 Y 10 5 210 Majors, 7 minors 0

Allison Student 6 3 K. Myers 12/14 Y 2 2 95 Majors, 8 minors 0

Bradham Student 7 4 Barsotti 12/10 Y 1 1 22 Majors, 2 minors 0

Stuckey Student 8 4 Barsotti 11/15 Y 0 1 11 Major, 1 minor 0

Beilman Student 9 4 Barsotti 11/28 Y 3 0 113 Majors, 11 minors 0

Pederson Student 10 4 Barsotti 11/26 Y 1 1 76 Majors, 3 minors 1

DeRoso Student 11 4 Barsotti 11/30 Y 2 0 62 Majors, 6 minors 0

Baker Student 12 5 J. Myers 11/15 N 0 0 0 0 0

Taylor Student 13 5 J. Myers 11/15 Y 0 0 2 2 minors 0

Klocko Student 14 5 Sexton 12/4 N 0 1 11 Major, 1 minor 0

DePetris Student 15 5 Sexton 11/15 Y 1 0 1 2 Majors 0

Lorraine W. Student 16 5 DeRoso 11/15 Y 0 0 74 Majors, 3 minors 0

LaPorta Student 17 5 DeRoso 11/26 Y 2 0 85 Majors, 5 minors 1

Klocko Student 18 5 DeRoso 1/14 Y 1 0 32 Majors, 2 minors 0

CICO 2007-2008 Data

Student 5’s Behavior Chart Data

Ideas For Next Year…Came from End of Year Recommendation

Form -Training for mentors-Announcement reminders-Monthly incentives

Platinum paw, lunch w/mentor, invite a friend, pizza party…-Daily rewards -Possible script for mentors-Recording sheet for CICO students-Exit criteria

Check In – Check Out Program

Dear Administrators, Teachers and Staff,

In order to begin the Check In – Check Out program earlier next year, I am asking for your help at the end of this year. Below, spaces are provided for you to recommend students for the CICO program, recommend students for a possible homework club, provide feedback for this year’s CICO program, and sign up as a mentor for next year. Thank you, Coordinator’s Name

Check In – Check Out Recommendations

Name Grade Reason for Recommending Student

(circle all that apply) Behavior Attendance Homework Extra Support

Behavior Attendance Homework Extra Support

Behavior Attendance Homework Extra Support

Behavior Attendance Homework Extra Support

Behavior Attendance Homework Extra Support

Homework Club Recommendations

1. 2.

3. 4.

5. 6.

7. 8.

1. Would you like to be a mentor for the CICO program next year? Yes No 2. Would you like to work with the homework club? Yes No 3. How can the CICO program be improved next year? ___________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Name: _________________________________

End of YearRecommendation

form

Question and Answer

Contact Information

Hawthorne ElementaryPhone #: 410.887.0138

Email: Bridget Bradham

Bbradham@bcps.org

Aneila Rouse

arouse@bcps.org

Ann Stuckey

astuckey@bcps.org

Kim Myers

kmyers3@bcps.org