Charlie Conner, Project Manager

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Performance Contract Energy Conservation Measures. Charlie Conner, Project Manager. September 30, 2013. Facilities Operations and Development. Project Inception - PowerPoint PPT Presentation

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Charlie Conner,Project ManagerPerformance Contract Energy Conservation MeasuresSeptember 30, 2013Project InceptionThe Energy Conservation Measures project has as it beginnings an Energy and Infrastructure Plan implemented by University in 2009.A steam driven chiller required repairs and a performance type contract was executed for the equipment repair. (ORC 3345)The success of the repair and realized savings was a driver in internal discussions to implement a larger performance contract on campusFacilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Internal Energy AuditsThe initial audit was of 12 University buildings. The audit was performed by A E I. The audit was at best an ASHRAE Level 1 audit with a ECM cost delta of + or 30%The audit was low grade and contained recommendations for low or no cost ECMsFacilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#RFQ & RFPThe Request for Proposal for the Energy Conservation Measures project was issued on 11-29-2011.A group of five ESCO organizations responded to the RFP.A 3-4 week investment grade audit was held early in 2012. Internal University review consisted of bringing together a team comprised of operations, technical services, building automation, project management, and outside consultant to review RFPs.Several technical interviews were held with prospective ESCOs to determine ECM effectiveness and appropriateness for execution.Facilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#ESCO SelectionESCOs RFPs reviewed by internal university team.The team selected two ESCOs as a best fit for the project.Internal University deliberations were held in determining the final ESCO selected for the projectFacilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Buildings selected for this performance contracting project:Scott LabBiomedical Research Tower (BRT)Recreation and Physical Activities Center (RPAC)Physics Research Building (PRB)Veterinary Medical Center-Companion Animal HospitalFacilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Scott LaboratoryEnergy Conservation MeasuresLab Air ControlsAircuity MonitoringLighting Control System Building EnvelopeMechanical Pipe InsulationEst annual savings = $26,620Facilities Operations and Development

#Biomedical Research Tower (BRT)Energy Conservation MeasuresLab Air ControlsAircuity MonitoringLighting Sensor RetrofitsBuilding EnvelopeWindow FilmMechanical Pipe InsulationWater ConservationEst annual savings = $626kFacilities Operations and Development

#Recreation and Physical Activities Center (RPAC)Energy Conservation MeasuresLighting Sensor RetrofitsBuilding EnvelopeMechanical Pipe InsulationWater ConservationEst annual savings = $29kFacilities Operations and Development

#Physics Research Building (PRB)Energy Conservation MeasuresLab Air ControlsAircuity MonitoringLighting Control System RestorationBuilding EnvelopeMechanical Pipe InsulationVFD InstallationEst annual savings = $478kFacilities Operations and Development

#Veterinary Medical Center Companion Animal HospitalEnergy Conservation MeasuresBuilding EnvelopeLighting SensorsWater ConservationEst annual savings = $35kFacilities Operations and Development

#ECM DevelopmentFinal two ESCOs selected revised ECMs per University requestAfter modifications were made, then a technical review was held with ESCOs to determine effectiveness of the ECMsPayback and cost savings were then evaluated.Facilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#ContractingFinal selection made by the University to contract with Johnson Controls Incorporated (JCI)During initial contract development phase meetings were held with building principals and the ECMs were reviewed.Some ECMs were removed from the scope after building principles reviewed the ECMs.Contract finalized and signed in December 2012Facilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Construction of the ProjectConstruction planning occurred during the first quarter of 2013Communication plans created and implemented to communicate project across the broader university audience.Town hall type information meetings held within all five buildingsDesign reviews of project broken into functional phases that mimic construction implementation.Phase 1 review consisted of maintenance type items i.e weatherization, plumbing fixtures, lighting sensors etc.Facilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Where we are nowECMs for weatherization, water conservation, and piping insulation completed.Window film in progress on BRTBRT Lab ECMs to begin in late SeptemberContinue design reviews of subsequent ECM elementsFacilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Lessons learned

#1 This is not an ORC 153 project.The nature of performance contracting is similar to design/build. The University community at large is not familiar with design/build projects. This led to confusion about the ECMs and ECM design and selection. The fact that the University customer input is not required after contract and on as large a basis as during a traditional design/bid/build project.Future performance contracts should contain a comment period in advance of contract to inform and relay ECM selection to key stakeholders for review and input.

Facilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Lessons learned

#2 Communication is a best practiceThis project has utilized communication practices extensively. It began with information being communicated in broad format to University leadership. The next wave was to inform leadership in each project building of the specific ECMs being implemented in them. Then following that was a series of town hall type meetings where building occupants were invited to better understand the ECM project scope within their buildingA web site was developed for the project containing the information from the town hall meetings and general scheduling information. As work is performed within the building e-mail blasts are sent to the building occupants informng them of schedule and impact.

Facilities Operations and DevelopmentOSU-110670 Energy Conservation Measures#Facilities Operations and DevelopmentQuestions & Comments#