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Chapter 3
Learning About Files, Folders, and
Libraries
2
Topics
In This Chapter• Using the File Explorer Interface• Managing Files and Folders• Organizing Files and Folders• Working with Libraries• Finding Files and Folders• Creating Shortcuts for Easier File and Folder Access• Deleting and Retrieving Files and Folders• Accessing Your SkyDrive
CHAPTER
3
Using the File Explorer Interface
Topics
Using the Explorer Interface
• Folders help organize a disk by creating logical groupings of files.
• The file management interface in Windows 8 is called File Explorer.
• Click the File Explorer icon on the desktop task bar to open File Explorer.
• File Explorer opens to the Libraries folder but you can navigate to any other location.
Topics
File ExplorerQuick Access toolbar
Favorites
Navigation pane
Contextual tab
Ribbon
Address bar
Search box
Topics
File Explorer Features
• Quick Access Toolbar. Provides buttons for common actions.• Ribbon: Offers commands organized in groups on tabs.• Address bar. Shows the current folder and path.• Search box. Type a word or phrase to find within a file or
folder.• Navigation pane. Enables you to move between locations,
such as different disks and folders.• Details pane. Displays information about the selected disk,
folder, or file.• Favorites. Provides shortcuts to frequently used folders and
rerunning saved searches.
Topics
Displaying Other Panes
Preview Pane Details Pane
Topics
Changing Locations with the Folder List
• The Folders list displays drives and folders in a hierarchical tree so you can select a folder.
Click a black triangle to collapse a location
Click a folder to display its contents
Click a white triangle to expand a location
File list shows folder contents
Topics
Browsing a Folder
To view the content of a folder, double‐click the folder.
Address bar shows current location
Click Back to return to previous location
Click Up to move up one level
Topics
Browsing a Different Disk
Click the arrow to the right of Computer and click the desired disk
Click a different disk in navigation pane
Click Computer to redisplay list of drives
Topics
Understanding Libraries
• Windows 8 sets up Documents, Music, Pictures, and Video libraries by default.
• A library does not store any files itself; it shows you the contents of multiple specified folders in one place.
• By default each library shows two locations: the one in your personal folder and the one in the Public folder– Example: My Documents (C:\Users\Lisa\My Documents) and Public Documents (C:\Users\Public\Public Documents)
Topics
Accessing a Library
Click the File Explorer icon to open the Libraries window
Click a library in the Navigation pane
Double‐click a library icon
Topics
Changing How Folders and Files Appear
• Every folder or library window offers several views.• Click the Views tab and then click the desired view.
Selected view
Folder withfiles
Empty folder
Topics
Checkpoint
• What is the Windows 8 file management interface called?
• What do you use the Folders list for?• How do you display the contents of a disk or folder?• What is one way you can jump to a particular location?
• What is a library?
CHAPTER
3
Managing Files and Folders
Topics
Selecting Files and Folders
• Before you can perform an action on a folder or file, you must select it.
• A selection highlight appears around the selected file or folder.
• To select a single file or folder click it. • To select multiple contiguous items click the first item, press
and hold Shift, and click the last item.• To select multiple noncontiguous items click the first item and
Ctrl+click additional items.• Press Ctrl+A to select all items in a folder.
Topics
Creating a Folder
1. Do any of the following:– Right‐click a blank area, point to New, and click Folder.
– On the ribbon, click New Folder.– On the Quick Access Toolbar, click New Folder.
2. Type a name for the folder.3. Press Enter.
Topics
Renaming a File or Folder
• To rename a file or folder, right‐click its icon and click Rename. Type the new name and press Enter.
• File or folder names can be up to 255 characters, including spaces and most punctuation marks, except: / \ * ? “ | < >
• Press Ctrl+Z immediately to undo any action such as renaming or deleting a file.
Topics
Copying or Moving with the Clipboard
• Use the Cut and Copy commands to place selected items on the Clipboard, a temporary storage area in memory.
• Cut (Ctrl+X) removes the original and Copy (Ctrl+C) leaves the original in place.
• Paste (Ctrl+V) an item from the Clipboard into its destination location.
• You can paste an item multiple times.
Topics
Copying or Moving with the Clipboard
Topics
Copying or Moving with Drag‐and‐Drop
• Both the source and destination folder windows must be visible to use this method.
• Drag the selected items from one folder window to another. When you release the mouse button, the items will be moved or copied.
• Drag‐and‐drop moves the selected items unless the source and destination locations are on different disks.
• To copy to locations on the same disk, press and hold Shift while dragging.
Topics
Checkpoint• How do you select a single file or folder?• How do you select multiple files or folders? • How do you create a folder?• How do you rename an item?• How do you undo an action?• What is the Clipboard?• How do you copy and move items?
CHAPTER
3
Organizing Files and Folders
Topics
Sorting and Grouping
• Use the folder window column headings to sort (reorder) files and folders.
• Click a column heading to sort the list by that criterion.
• Right‐click the file list, point to Group by, and click a criterion to apply grouping.
Topics
Grouped Items
Topics
Filtering and Arranging
• Filtering hides non‐matching items. • Arranging hides individual items in a library, but shows icons for various categories.
• Both filtering and arranging create a virtual folder, a temporary means of grouping files.
• Click a column heading down arrow and click a filter criterion to check it and filter by that criterion.
• Click the Arrange by menu in the library pane and click the desired category.
Topics
Arranged Items
CHAPTER
3
Working with Libraries
Topics
Creating or Deleting a Library
To create a library: 1. Click the File Explorer
button on the taskbar.2. Click New Item on the
Home tab of the ribbon3. Type a library name
and press Enter.
Right‐click a user‐created library and click Delete to delete it.
Topics
Setting Up a Library
• After you create a library, you must specify what folders (locations) it should monitor. By default it monitors nothing.
• You also should set up a save location, which is the folder in which a library will physically store any file or folder created or copied to the library.
• You can change other library settings, such as the type of file for which the library is optimized.
CHAPTER
3
Finding Files and Folders
Topics
Performing a Quick Search
• Search for files or folders based on name, content, or keywords.
Search results begin appearing as you type.
Type the search word or phrase in the search box
Click Close Search when finished
Click here to clear the Search box
Topics
Searching with the Search Charm
Type the search word(s) here
Click Files to limit search to files only
Click a file to open it
Topics
Repeating a Search
• Click Recent Searches on the Search Tools Search tab to repeat a search.
Topics
Using Search Filters
• Use categories in the Refine group on the Search Tools Search tab to narrow the search results.
Topics
Indexing a Location for Faster Searching
Indexing stores information about location content to enable faster searching.
1. On the Search Tools Search tab, click Advanced.
2. Click Change indexed locations.3. In the Indexing Locations dialog
box, click Modify.4. Click Show All Locations.5. Mark or clear the check marks
for locations and then click OK.
Topics
Saving and Reusing a Search
• After you run a search, click the Save Search button on the Search Tools Search tab to save it.
• Saved searches are stored in the Searches folder. To access it:1. From the Libraries folder, click the Up One Level button
to go up one level2. Double‐click the folder for your user name.3. Double‐click the Searches folder.4. Double‐click a search to re‐run it.
Topics
Checkpoint• What is sorting?• What is grouping?• What is filtering?• What is arranging?• How do you create a library?• What settings are important for a new library?• How do you perform a quick search? • How do you select a saved search?
CHAPTER
3
Creating Shortcuts for Easier File and Folder Access
Topics
Creating a Desktop Shortcut
• A shortcut provides an alternative way to navigate to a folder, library, or file.
• You can create a shortcut by Alt+dragging an item from a window to the desktop.
• You can copy an item with Ctrl+C, right‐click the desktop, and click Paste Shortcut.
• You also can create shortcuts in other locations.
Document shortcut
Folder shortcut
Program shortcut
Topics
Creating a Shortcut on the Favorites List
• In File Explorer in the navigation pane, a Favorites list holds shortcuts to popular locations.
• You can add locations to this list by dragging the folder icons there.
• To remove a shortcut from the Favorites list, right‐click it and click Remove.
CHAPTER
3
Deleting and Retrieving Files and Folders
Topics
Deleting and Restoring Items
• The Recycle Bin holds temporarily deleted files and folders.
• Select a file or folder, press Delete, and click OK to move it to the Recycle Bin.
• Double‐click the Recycle Bin icon on the desktop to open Recycle Bin.
• To restore a file, select it in the Recycle Bin window and click Restore this item on the command bar.
Topics
Deleting Items Permanently
• Emptying the Recycle Bin permanently deletes its contents.
• Right‐click the Recycle Bin icon on the desktop and click Empty Recycle Bin.
• Or, click Empty Recycle Bin on the Recycle Bin window command bar.
• If you right‐click the Recycle Bin icon and click Properties, you can change settings such as the maximum Recycle Bin size.
Topics
Checkpoint• What is a shortcut?• How do you create a shortcut?• What is an advantage of pinning a shortcut to the Start menu?
• When you initially delete a file, is it deleted permanently?
• What do you do to restore a file?
CHAPTER
3
Accessing Your SkyDrive
Topics
Accessing Your SkyDrive
• SkyDrive is a free online file storage service from Microsoft.
• Your SkyDrive is your personal storage area within the cloud, tied to your Microsoft account.
Topics
Methods of Working with Your SkyDrive
• Via File Explorer, after downloading and installing a free SkyDrive for Windows app.
• Via the Windows 8 SkyDrive app on the Start screen.• Via your web browser at www.skydrive.com. • You can also save to and open files from your SkyDrive in Office 2013 applications.
Topics
Understanding Folder Sharing Permissions
Each SkyDrive folder has one of three permission levels:• Everyone can view• People with a link• Just me (Not shared)Permissions must be set via the Web interface.
Topics
Using SkyDrive in File Explorer
• Download and install SkyDrive for Windows.
• A SkyDrive icon appears on your Favorites list.
• A SkyDrive folder on your hard disk is automatically synchronized with your SkyDrive content.
SkyDrive icon
Topics
Windows 8 Interface
• Click SkyDrive tile on the Start screen
• Each file and folder is a separate tile
• Right‐click to display command bar at the bottom
Topics
Web Interface
• Go to www.skydrive.com and sign in with your Microsoft account.
Topics
Upload a File to SkyDrive
1. From Start screen, click SkyDrive.
2. Click the tile for the folder into which to place the file.
3. Right‐click.4. Click Upload.
5. Navigate to the location of the file to upload.
6. Click the file to be uploaded.
7. Click Add to SkyDrive.
Topics
Checkpoint• Where is your SkyDrive located?• What must you do in order to use the SkyDrive for Windows app via File Explorer?
• List three ways to access your SkyDrive.
CHAPTER
3 Wrap Up• Use File Explorer windows to navigate
and work with disks, folders, and files. • A library monitors locations holding
files of a particular type.• Double-click disk and folder icons to
browse.• Select a file or folder to perform an
action on it such as copying or renaming.
• Copy and move information with the Clipboard or drag-and-drop.
CHAPTER
3 Wrap Up• You can sort, group, and filter a file and
folder listing. You also can arrange the items in a library window.
• Enter a search word or phrase in the search box of a folder window.
• Create shortcuts for alternate access to a file, folder, or program.
• Deleted files go to the Recycle Bin, from which you can restore or permanently delete them.
• SkyDrive is a free cloud-based storage location linked to your Microsoft account.