Chapter 15: Spreadsheet and Worksheet Basics

© 2010, 2006 South-Western, Cengage Learning

Spreadsheet Software

• Computer program used to record,

report, and analyze data in worksheets

• Microsoft Excel is a popular

spreadsheet program

Workbooks and Worksheets

• A workbook is a file in Excel

• A worksheet is one section in a

workbook

• A worksheet contains

– Columns indicated by letters (A, B, C)

– Rows indicated by numbers (1, 2, 3)

– Cells indicated by letter and number (B2)

Excel Worksheet in 2007

Excel in Office 2010

• Lesson 91 A –

Identify Worksheet

Parts

– Open DF 91A

Worksheet Parts

– Save as 91A

Worksheet Parts in

your Computer Apps

folder on your server

Move Around a Worksheet

• Use the mouse and scroll bars

• Use and (or TAB)

• Use PAGE UP and PAGE DOWN keys

• Use F5 and enter a cell address

• Use CTRL-HOME and CTRL-END

• Lesson 91 B –

Move around a

Worksheet

• Open a new blank

document in Excel

– Close without

saving it

How many rows are available

on a spreadsheet?

How many columns are

available on a spreadsheet?

How many cells are available on a spreadsheet?

Enter Data • To record data keyed in a cell, press

ENTER or TAB

• To cancel data entry, press ESC

Editing Cell Contents • To edit data in a cell

– Go to the cell that has the data

– Click in the formula bar

– Use DELETE or BACKSPACE to delete data

– Key new data

– Tap ENTER or click the Enter icon

Edit data in the

formula bar

Enter icon

• Lesson 91 C –

Enter Data

– Open a new blank

document in Excel

– Save as 91 C Data

in your Computer

Apps folder on your

server

Worksheet Guidelines

• Use descriptive worksheet title

– Key in all caps in 12- to 14-point font

– Make bold; center across data columns

– Leave a blank row after the title

• Use descriptive column heads

– Make bold; center

• Center worksheet tables horizontally

and vertically (or set 2-inch top margin)

Formatting a Worksheet

• Format one cell

or a range of

cells

Lesson Slide 18

• Lesson 92 A –

Format Data

– Open 91C Data that

you saved in your

Comp Apps folder

on your server

– Save as

92A Lockers

Excel’s Toolbar

Printing Worksheets

• Print (Ctrl P)

or File, Print

• Click on

page setup

to change

margins or

center your

data

Printing Options

• Lesson 92 B –

Printing a

Worksheet

– Open 92A Lockers

that you saved in

your Comp Apps

folder on your server

– Save (name will not

change)

Excel’s Toolbar

• Lesson 92 C –

Create & Print a

Worksheet

– Open a new blank

spreadsheet

– Save as 92C

Scores

• Print & turn in

Formulas • Begin formulas with equal sign (=)

• Order of solving:

– Calculations inside parentheses first

– Multiplication and division (in order)

– Addition and subtraction (in order)

• Lesson 93 A

– Open DF 93A Festival

– Save to your folder

Functions • Predefined formula

• Common functions include:

– SUM (adds numbers)

– AVERAGE (finds the average of a range)

– COUNT (counts the numbers in a range)

– MIN (finds the smallest number in a range)

– MAX (finds the largest number in a range)

• AutoSum: select a function and Excel automatically suggests a range

Functions

• Lesson 93 B

– Open a new document

– Save to your folder as 93 B Quiz

Edit and Clear Cells

Copy and Move Data

• Use Cut, Copy and Paste from the

Clipboard group on the Home tab

• Use the fill handle to copy to adjacent

cells:

Change Column Width

• Specify exact width

– select Column Width from the Format option

in the Cells group on the Home tab

• Apply to multiple columns

– Select column heads then apply width change

Change Column Width

• Adjust column width automatically to fit the longest item in the column

– Double click the right column border

– Or use AutoFit Column Width feature • select Column Width from the

Format option in the Cells group on the Home tab

• Can also apply to multiple columns

– Select column heads first

Inserting and Deleting

Rows and Columns

• Press the Insert button in the Cells group on the Home tab

• Press the Delete button in the Cells group on the Home tab

Sorting Worksheet Data

Different Sorts of Same Data

Sort by period and names

Sort by period only

Insert Worksheet in Word

• In Word, click Table button in the

Tables group on the Insert tab

• Select Excel Worksheet

• Open 93C Stats

– Save as 93C Stats

– Save to the 93 C

folder on

Computer Apps

Shortcut as your

name

Parts of a Chart

Create Chart • Select cell range

• Click Column in the Charts group on

the Insert tab

• Click the Clustered Column option

Format Chart • Click the Quick Layout down arrow

– In the Chart Layouts group on the Chart

Tools Design tab

• Adds chart title,

axis titles, and

gridlines

Move and Resize Charts

• Move pointer over the chart

– When pointer changes to a cross, click

and drag the chart

• Click and drag lower right corner of the

chart border to resize

Chart Types • Column chart

• Bar chart

• Pie graph

• Lesson 96 A

Create a Column

Chart

– Open DF 96A

Sales

– Save as 96A

Sales in your

Comp Apps

folder

• Lesson 96 B

Create a Bar

Chart

– Open DF 96B

School

– Save as 96B

School in your

Comp Apps

folder

• Lesson 96 C Pie Charts

– Open DF 96C Expenses

– Save as 96C Expenses in your Comp Apps folder

• Using your IPad, open the Numbers App and try to make the charts we just did in Excel