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exhibitor and sponsorship prospectus
Connecting Minds. Empowering Futures.
Fort Worth | Nov. 28 – 30
C E L E B R AT I N G 4 0 Y E A R S !
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2018 Conference Attendees
Other10%
Administrator24%
Classroom Teacher
29%
G/T Specialist
37%
“Those who attend this conference are some of the most active
teachers in the field, they are coordinators, they are purchasing
decision makers, and I believe that any company coming here would do themselves a favor by being in front of those buyers. It’s a huge
return on investment long term for a company like ours.” - Prufrock Press
who attends? Projected 2018 attendance: 2,000
0% 10% 20% 30% 40% 50% 60% 70% 80%
University and/or Adult
Learners
Grades 9–12
Grades 6–8
Grades 3–5
Pre-K–Grade 2
2018 Conference Attendees by Grade Served
The Texas Association for the Gifted & Talented giftED Conference is the must-attend event for educators, coordinators, administrators, specialist and anyone with a passion for gifted education. As the largest state association of its kind, with over 3,000 members, TAGT has developed a rich community of educators and parents seeking to positively impact the lives of gifted individuals. The giftED18 Exhibitor and Partnership Program offers high-value, exposure opportunities for your company to develop meaningful relationships, drive sales and build brand awareness. With a variety of opportunities and price points, giftED is designed to meet your specific outreach and sales objectives.
3Texas associaTion for The GifTed & TalenTed
why partner with us?
Connect with attendeesDemonstrate how your product, service or organization can help educators develop a more impactful learning experience for their students.
Increase exposure Stand out from the competition and dramatically increase awareness for your organization among the most influential and engaged educators in Texas.
Build relationshipsMeet face-to-face with attendees to strengthen existing relationships, build new prospects and expand your network base.
Demonstrate your support for the gifted community
Distinguish your organization by showcasing your support for the gifted community and commitment to education.
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who should exhibit?
O Assessment and Reporting Companies
O Curriculum Design Companies/Consultants
O Instructional and Test Preparation Providers
O Publishers and Bookstores
O Professional Development/Educational Training Consultants
O EdTech Companies
O Summer Camps and Enrichment Programs
O Educational Products, Toys, Games Vendors
O Student Programs/Organizations
O Professional Education Organizations
O Colleges and Universities
“I’ve met many gifted coordinators at the TAGT
Conference and from those relationships my program
has been used across entire districts.”- Mindvine Press
5Texas associaTion for The GifTed & TalenTed
floor plan
Reserve Your Space: tagtconference.org/exhibitors
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TAGTPlayground
FOOD & BEVERAGE
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TAGT
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Indicates sold booths Indicates sponsor booths
LobbyEntrance
University Row
301
6
Fort WOrth Convention
Center
More Breakouts on the Second floor
Exhibit Hall AExhibit Hall B
Concourse
Room101
Room102
Room103
Room104
Room105
Registration
location layout
7Texas associaTion for The GifTed & TalenTed
exhibit opportunitiesExhibit Hall
Join more than 75 companies as they share innovative solutions to the unique challenges educators face serving gifted students. Showcase your products and services to participants at one of the largest gifted conferences in the country!
playground stationDesigned to facilitate learning through hands-on interaction, the TAGT Playground provides a destination for participants to touch, explore, discover, and learn through collaboration with fellow educators. This space includes a limited number of stations and a learning space to feature demonstrations. Participating organizations should incorporate hands-on, classroom products and feature educational activities including maker, STEM, learning technology, gaming, creative arts, and more.
Exhibitor Pricing
Booth Type Size
Regular (Through
Oct. 19)Late
(Oct. 20–Nov. 1)In-Line 10’ � 10’ $885 $985
Corner 10’ � 10’ $985 $1185
Trapezoid 150 sq ft (booths 400, 900, etc)
$1200 $1350
Triangle/half island 200 sq ft, (booths 309, 812)
$1900 $2200
Island 20’ � 20’ $3800 $4200
Playground Table top, exhibit foyer $500 $550
Interactive PLAYGROUND Session Upgrade — $350Opportunity to conduct a 60-minute interactive, hands-on demonstration in the Playground (7 available, 1 sold).
New! University Row (Booths 616–630)Advertise your post-graduate education programs and show your school spirit in this special row of exhibits.
“Businesses come to TAGT to make meaningful connections that allow us to be effective partners for the entire school year.”- J Taylor Education
Reserve Your Space: tagtconference.org/exhibitors
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EXHIBIT HALL LOCATION: Exhibit Hall A
Exhibit Space Includes O Standard 8’ back and 3’ side drape in show colors (no drape included with
islands)
O Complimentary exhibitor badges (Two per 10’ x10’ booth purchased)
O One (1) 6’ table, two (2) chairs, company identification sign
O Complimentary company listing on the conference website, printed program, and conference app
O Overnight security
PLAYGROUNDLOCATION: Foyer
Playground Space includes O One (1) 6’ table, two (2) chairs, company identification sign
O Two (2) complimentary exhibitor badges
O Overnight security
Move-In Wednesday, November 28 8:00 a.m. – 3:00 p.m.
Show Hours Wednesday, November 28 Welcome Social 4:30 p.m. – 6:00 p.m. Thursday, November 29 7:30 a.m. – 4:30 p.m. Friday, November 30 7:30 a.m. – 12:30 p.m.
Move-Out Friday, November 30 12:30 p.m. – 3 p.m.
exhibit logistics
Fort Worth Convention Center1201 Houston St.Fort Worth, TX 76102
Omni Fort Worth1300 Houston StreetFort Worth, TX 76102
Sheraton Fort Worth1701 Commerce StreetFort Worth, TX 76102
Visit tagtconference.org to book
Schedule
Location & Hotels
9Texas associaTion for The GifTed & TalenTed
sponsorship opportunities giftED18 is an exciting and interactive experience—boost your recognition and drive awareness as we deliver meaningful exposure before, during, and after the event. Partner with TAGT to customize your program, or select any of the available sponsorship options described below.
Thought Leader Level | $5,000Link your organization with the largest conference of its kind in the state! As a Thought Leader, your company will be positioned as a leading resource and supporter of the gifted community. This sponsorship delivers the highest level of recognition before, during and after the event and ensures that attendees recognize your connection and commitment to making their learning journey exciting and successful. Benefits include:
O All Creative Level benefits
O Press release to industry media channels announcing the partnership
O Recognition in TAGT social media posts and eNewsletter Pulse
O Full-page ad in the event program
O Visual and verbal recognition at MasterMinds (general sessions), INSPIRE: TAGT Awards Celebration, and on event signage
O Two (2) invitations to the TAGT President’s Reception
Custom Options AvailableIndividualized to meet your needs, maximize your reach with a custom proposal from TAGT. Past packages have included branded content strands, sponsored lounge areas or meeting rooms, and conference element branding.
Creative Level | $3,500In addition to benefits listed with specific opportunity, Creative Level Sponsors receive:
O All Virtuoso Level benefits
O One pre-scheduled alert sent to all attendees through event app
O Two (2) invitations to the INSPIRE: TAGT Awards Celebration
O Half-page ad in the event program
Opening or Closing MasterMind (1 available for each session)You’re essentially guaranteed to reach all attendees at these exciting and inspiring keynote engagements. In addition to in-session recognition, a representative of your company will have the opportunity to address attendees directly.
TAGT Playground (1 available) Designed to facilitate learning through hands-on interaction, the TAGT Playground provides a destination for participants to touch, explore, discover, and learn through collaboration with fellow educators. Vast recognition, exhibit and demonstration opportunities are included.
Conference Institutes (2 available)Half of our attendees participate in the Conference Institutes. These in-depth and engaging workshops feature some of the most well-known presenters in the field. Includes opportunity for up to four (4) representatives to introduce speakers during morning and afternoon sessions.
“By creating a partnership with TAGT we are also building a network and a level of trust in us as a company so people know they can turn to us as a resource.” - Prufrock Press
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Virtuoso Level | $2,500In addition to benefits listed with specific opportunity, Virtuoso Level Sponsors receive:
O All Scholar Level benefits
O Upgraded company listing with logo on mobile app and in printed program
O Complimentary inclusion in Gifted Gamification
Mobile App
In 2016, 75% of attendees used the event mobile app and accessed it over 195,000 times before, during, and after the event to create their agendas, receive event notifications and download handouts. Your organization will receive well-rounded recognition including rotating banner ads and inclusion in Gifted Gamification.
Opening Kick-Off/40th Anniversary Social (2 available)
This evening event will be the official kick-off of giftED18. Located in the Exhibit Hall, attendees will catch up with friends, network with new colleagues, and visit with exhibitors.
Attendee Lanyards Sold!Printed exclusively with your logo and the TAGT logo, these lanyards are an excellent opportunity to ensure your company is recognized by all 2,000 attendees. Sponsor is responsible for production.
Attendee Bags Printed exclusively with your logo and the TAGT logo, every attendee receives a conference bag. All participants carry it during the conference and your company will be on their minds as they head home and use the bag all year. Sponsor is responsible for production.
Scholar Level | $1,500In addition to benefits listed with specific opportunity, Scholar Level Sponsors receive:
O Logo and link on giftED18 marketing emails specific to event/element sponsored
O Pre/post-event recognition in TAGT publication, TEMPO Journal
O Appropriate visual and verbal recognition during specific event or on sponsored element
giftED Exchange Series (Multiple available)One of the most popular sessions at giftED, this series gives you face-to-face access to more than 300 educators as they exchange and experience teaching techniques in these fast-paced mini-sessions. Sponsors have the opportunity to emcee the session, serve as a roundtable resource, work with TAGT to develop session content, and provide door prizes to a captive audience of energized educators.
Coordinators Coffee (2 available)Join G/T coordinators on Thursday morning as they connect and prepare for a full day at giftED18. Opportunity to attend is exclusive to G/T coordinators and representatives from two sponsoring companies.
Newbee Host (2 available)Nearly a quarter of our attendees are new to the event every year. Connect with these educators as they tour the facility on Wednesday evening and meet-up for a tip-share session on Thursday morning. Company logo included on the Newbee Survival Guide and other Newbee materials.
Reserve Your Space: tagtconference.org/exhibitors
Sold!
11Texas associaTion for The GifTed & TalenTed
advertising and upgradesPromote your organization, tout new products and drive traffic to your website or booth through these high-impression opportunities. Whether before or during the event, be sure to integrate these elements into your promotion mix as it can be key to reaching your goals!
Ad Deadline: October 8, 2018
Ad Specifications: O Full Page: 6 � 9 + 1⁄8” bleed on all sides;
O Half Page Horizontal: 6 � 4.5 + 1/8” bleed on all sides (all ads are full color)
Print Advertising O Inside Front Cover Ad – $2,000
O Inside Back Cover Ad – $1,000
O Back Cover Ad – $1,500
O Full Page Ad – $800
O Half Page Ad – $400
Conference Website Advertising – $500Utilize this opportunity to tell your story on the TAGT giftED website before, during and after the event. We had over 12,000 unique page views in the months leading up to the 2016 conference.
Upgraded Conference Listing – $150Add your company logo to the mobile app and printed program listing.
Welcome Bag Insert – $650Get your organization’s promotional item into the hands of every attendee! 2,000 bags will be distributed.
Gifted Gamification – $300This fun and effective attendee activity drives additional traffic to your booth and offers an opportunity to build relationships with attendees. Prize drawings will take place on-site and your organization will be recognized in the program and on the mobile app.
exhibitor, sponsor, advertising contractCompany Information (for billing and administrative purposes only)
Organization
Contact Name
Address
Address 2
City, State, Zip
( ) E-mail Telephone
Payment Information
Check # VISA AMEX Discover MasterCard
Credit Card #
Expiration Date Security Code
Name on Card
Cardholder’s Signature Date
Company Information (This information will appear in the final conference program)
Organization
Contact Name
Address
Address 2
City, State, Zip
( ) E-mail Telephone
Company Type
Please Read and Sign BelowThe undersigned, designated as exhibitor representative, hereby contracts with TAGT for exhibit space in giftED18 for a term beginning with move-in on Wednesday, November 28, 2018 at 7:30 A.M. and ending with move-out on Friday, November 30, 2018 at 12:30 P.M. Exhibitor agrees to abide by the Exhibit Display Rules & Regulations on the next page. This contract is subject to the terms and conditions as stated on the following pages of this contract.
Authorized Signature Date
Name (print)
Title
For more information:Lacy Compton • Education and Communications Manager • [email protected] • 512.499.8248 • fax 512.852.4552
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exhibitor, sponsorship, & advertising registration formExhibits
Booth Type Size Regular Late Qty. Subtotal
In-Line 10’ � 10’ $885 $985
Corner 10’ � 10’ $985 $1,185
Trapezoid 150 sq ft $1,200 $1,350
Triangle/half island 200 sq ft $1,900 $2,200
Island 20’ � 20’ $3800 $4,200
Playground Tabletop $500 $550
Playground Interactive Session Upgrade $350
TOTAL
SponsorshipLevel Write in your selection Price Subtotal
Thought Leader $5,000
Creative $3,500
Virtuoso $2,500
Scholar $1,500
TOTAL
Additional Opportunities & AdvertisingElement Ad Size/Location Subtotal
Program Ad
Element Price Subtotal
Web Banner Ad $500
Upgraded Listing $150
Welcome Bag Insert $650
Gifted Gamification $300
TOTAL
Please select your top three booth locations:
1.
2.
3.
Special requests to be considered:
Total Contract Amount Due: $ ________________
Key Dates
October 1 Last Day for Exhibit Space Cancellations Refunds
October 8 Advertising & Sponsorship Due to TAGT
November 1 Exhibitor & Sponsorship Deadline for Inclusion in Program
November 28 Exhibitor Move-In: 8 a.m.–3 p.m.Welcome Social in the Exhibit Hall: 4:30 p.m.–6:00 p.m.
November 29 Exhibit Hall Open: 7:30 a.m.–4:30 p.m.
November 30 Exhibit Hall Open: 7:30 a.m.–12:30 p.m.Move-Out: 12:30 p.m.–3 p.m.
Payment Information• Credit Card: Email to [email protected] OR fax to 512.852.4552• Check: TAGT Attn: Exhibits, P.O. Box 1918, San Antonio, TX 78297• If you are submitting a check payment, you must additionally email [email protected] or fax 512.852.4552 a copy of your completed form• Booth payments are due in full at the time of reservation.
Cancellation PolicyCancellations of booth space must be made in writing and refunds for approved cancellations will adhere to the following schedule:• July 1 - September 30, 2018: cancellation fee of 50% of the total contract amount• After October 1, 2018: No refund Show management reserves the right to refund any money paid for exhibit space on this contract and cancel space with no notice required.
13Texas associaTion for The GifTed & TalenTed
Rules and RegulationsAssignment of SpaceOn July 12, 2018 space for the exhibition will be assigned in the order that requests are received and payment is made in full. Booth assignments will be made on a basic floor plan submitted in the exhibitor prospectus.
Your choices of booth location are more likely available with early registra-tion. Every effort will be made to place your booth as close to your choice location as possible! However, show management reserves the right to relocate exhibitors or modify the floor plan should it be deemed necessary.
Payment RequirementsPayment is due in full at the time of reservation. Space selections will not be considered reserved until this payment is received.
Cancellation of Exhibit SpaceCancellations of booth space must be made in writing and refunds for approved cancellations will adhere to the following schedule:
• July 1 – September 30, 2018: cancellation fee of 50% of the total booth cost
• After October 1, 2018: No refund
Show management reserves the right to refund any money paid for exhibit space on this contract and cancel space with no notice required.
In case of cancellation of the Conference & Exhibition due to act of God, fire, strike or any other circumstances beyond the control of TAGT, the exhibitor will be refunded any money paid for booth space, less the prorated share for the expenses incurred by TAGT in connec-tion with the exhibition. In case of cancellation of the Conference & Exposition for any other reason, or change in the place or date of the exhibition which is unsatisfactory to the Exhibitor, the Exhibitor will be entitled to a full refund of monies paid for exhibit space.
Use of Exhibit SpaceExhibit space is to be used solely for the display of the exhibitor’s prod-ucts and services offered for sale to the educators and parents of gifted students. Exhibitors are not permitted to sublet any portion of their space or to display merchandise of other manufacturers or distributors where no direct business relationship exists between them.
All exhibits must conform to the IAEE Guidelines for Display Rules and Regulations, and must not be of such nature or arrangement to obstruct the view or interfere with exhibits of others. No exhibit material may extend beyond the boundaries of the exhibit space, or exceed the height restrictions. No materials may be suspended from the ceiling or bridged across an aisle. All demonstrations must be confined within the exhibit space. No exhibitor may solicit attendees or distribute literature or other materials outside of his booth space.
The height of displays may not exceed 8 feet, with two exceptions: perimeter booths and entire island booths occupied by one exhibitor may be as high as 12 feet. Displays may not exceed 42 inches in height in the front half of the booth.
The use of sound systems or equipment producing sound is a privilege, not a right. Show management reserves the right to determine at what point sound constitutes interference with others and must be discontinued.
Show management reserves the right to decline or prohibit any exhibit or part of exhibit which in its opinion is not in keeping with the char-acter of the general exhibits; this includes personal conduct, clothing or costumes, in addition to printed matter, souvenirs or anything that can be classified, in the opinion of show management, as undesirable, objectionable or inappropriate.
Should there be any question on conforming to display rules or inter-fering with other exhibitors, final judgment will be made by show management.
Selling PolicyExhibitors may sell products on the exhibit floor during regular exhibit hours. Exhibitors are responsible for any and all permits required by law or local ordinance. An exhibitor without a Texas location needs a use tax permit. Call the State of Texas Comptroller of Public Accounts at 800.252.5555 for any forms, rules, etc., or complete information can be found at
www.window.state.tx.us.
Care of Exhibit SpaceExhibitors must not place any refuse or any materials which will endan-ger public safety or cause inconvenience to other exhibitors on the floor during exhibit hours. Booths must be in order before the opening of the show.
Exhibitors shall not injure, mar, mark, paint or in any manner deface the hall, or use nails, hooks, pins, screws or tape on the building. The exhibitor is liable for any and all damages which he may cause to the building or otherwise in connection with his exhibit. Helium balloons are prohibited.
Insurance and LiabilityInsurance on the exhibit is entirely at the exhibitor’s expense. Each exhibitor must maintain adequate insurance to cover injury, loss or damage to the general public, their employees and property.
TAGT will not be responsible for the loss of property of exhibitors from theft, damage by fire, water, accident or other causes. Although we will do all in our power to protect The Conference Facility against such loss, it is recommended that all exhibitors have representatives in attendance at all times, especially when exhibits are being set up or dismantled, to protect them against loss.
By accepting these rules, it is expressly understood and agreed that the exhibitor will make no claim of any kind against the Texas Association for the Gifted & Talented, or any of its members, contractors, or employees, for any loss, damage to or destruction of goods, or for any injury that may occur to himself or his employees while in the exhibit hall, or for any damage of any nature or character whatsoever.
The Conference Facility is not liable to the exhibitor for any damage to, or for the loss or destruction of, any exhibit or The Conference Facility of the exhibitor by fire or other casualty covered by an extended coverage endorsement to a fire insurance policy, whether caused by negligence of
the hall, its officers, agents, servants, employees or otherwise, all claims for any such loss or damage being expressly waived by exhibitor who agrees to indemnify and hold The Conference Facility harmless from such claims.
Decorations/Equipment ProvidedBackdrapes and wingdrapes and a booth sign measuring 7” x 44” show-ing booth number and company name, will be provided with each booth. All other furnishings and displays will be at the exhibitor’s expense. An exhibitor service manual with order forms for furnishings will be sent to exhibitors in September.
Installation and Removal of ExhibitsAll exhibits must be completely installed and ready for viewing by the date and hour the show is scheduled to begin. Exhibits or displays may not be removed from the show until the show has been officially closed.
The designated official service contractor, Shepard Exposition Services will be available to install and remove exhibits. TAGT allows exhibitors to install and remove their own exhibits, or to appoint firms other than the official contractor, so long as these firms conform to all rules and regulations and do not disrupt the orderly installation and removal of exhibits. If an outside contractor is used, the exhibitor must furnish show management with the name and address of the contractor as well as a certificate of insurance 15 days prior to the show.
There are certain exclusive contractors with specific responsibilities for services, such as electrical, drayage, cleaning and catering, with which exhibitors must contract. An exhibitor service kit with designated con-tractors and their forms will be sent to each exhibitor in September or upon receipt of the contract.
All exhibitor property must be removed from the exhibit hall by the end of the designated exhibitor move-out time. In the event that exhib-it space is not vacated by that time, show management is authorized to remove, at the exhibitor’s expense, all goods and property of the exhibitor, and show management or its agents shall not be liable for any damage or loss to such goods or property by reason of such removal.
Conditions of ContractThis contract is subject to all rules and regulations named herein, and also to all conditions the exhibit facility has made available. Exhibitor agrees to abide by all applicable fire, utility and building codes. All points not covered herein are subject to settlement by show manage-ment, and show management reserves the right to make such changes, amendments, and additions to these rules and such further regulations as may become necessary. This agreement shall be governed by the laws of the State of Texas.
Exhibitor RepresentativeThe signer of the Application & Contract for Exhibit Space shall be the official representative of the exhibitor and shall have the authority to act on behalf of the exhibitor in all matters relating to the show.
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