Presentation Name

Cashing in on Change

Dana Grove, Executive Vice President, Educational Planning & Development/COO

Sandra Warner, Deputy CIO/Director of Administrative Computing Services

Johnson County Community College

Question #1How frequently does the strategic plan at your college change?Why?Johnson County Population: 551,000Location: Kansas Suburbs of Kansas CityMetropolitan DistrictCredit Students: 20,000Non-credit Students: 15,000Ethnicity: 70% CaucasianTuition: $ 81 per credit hourOperating (General Fund) Budget: $140 millionRevenues: 52% Local Taxes 15% State Aid 25 % Tuition 8% Other

Chchchchangina sign of the timesStrategic PlanningStrategic PrioritizationStrategic InvestmentStrategic Resource Utilization

Strategic PlanningIt all began with anInclusionData EvidenceAccountabilityIDEA!It all began with anInclusionData EvidenceAccountabilityIDEA!

Lets beCLEAR!CollaborationLeadership EvidenceActionResults

Strategic Planning 1.0Focus institutional resources on student success

Strengthen cultural and environmental initiatives that promote a responsible and enlightened community.

Position JCCC as a dynamic leader in public policy, strategic planning and workforce and economic development.

Instill at JCCC a culture of continuous quality improvement that maximizes sound resource management and encourages creative innovation.

Strategic Planning 2.0 We will inspire successful learning!

We will innovate!

We will lead!

We will engage in quality operations!

Strategic PrioritizationQuestion #2How have budget cuts affected operations at your school?Eliminate $5 million from the FY 12 budgetZero-Based BudgetingPrioritizing Academic Programs and Services: Reallocating Resources to Achieve Strategic Balance by Robert C. DickesonPrioritizing the Budget Strategically (PBS)

VPs were assigned to identify all area operations and programs and prioritize them into QUINTILES

20% of operations and programs MUST be prioritized into each Quintile!GROUNDSOperationQuintileSnow/Ice RemovalRespond to EmergenciesOutside Trash Removal1Exterior Signage Maintenance Safety MeetingsMowing, Trimming, Fertilizing2Irrigation Management and RepairRespond to Campus Services RequestsLandscape DesignSelect and Plant Flowers, Trees, Bushes3Professional Staff DevelopmentAdministrative Duties (TC, PC)Snow and Lawn Equipment Maintenance4Requisitions, Purchasing, OrderingMeet with ContractorsAssist with College Inventory Management5As Departmental Quintiles are absorbed into divisional Quintiles, re-prioritizing occurs.President and vice presidents prioritize institutional Quintiles according to the Strategic Plan.The amount to be cut from the FY 12 budget rises from $5 million to $6.2 million.The extra $1.2 million was to be put back into operations and programs in the institutions highest Quintile. Lowest Quintile Reductions and EliminationsPositions, PTR and FTROperationsTravelOvertimeMembershipsandOUTSOURCING!Highest Quintile Operations Funded at Increased LevelFacultyBuilding Allied Health ProgramsEnrollment Management / Retention SoftwareClassroom Technology UpgradesAcademic Facilities Upgrades

Strategic InvestmentPBS 2.0Presidents Cabinet ReviewsOrg / Program / Activity Classification:Meritorious 5%Sustainable 90%Under Review 5%Funding Priorities

Investing in InnovationState of the College AddressPutting the Innovation back in what it means to be a League Board SchoolCenter for InnovationStrategic Planning Goal 2We will innovate!

Investing in Innovation We will question the status quo. We will practice strategic risk-taking. We will focus resources to reward those who find creative ways to address learning needs. We will capitalize on diversity in building partnerships.Strategic Resource UtilizationQuestion #3:How well does your school identify and accomplish institutional goals and projects?Project Management @ JCCCCollaborative service model effortLiaisons w/ project management skillsLeveraged PMI concepts without PMOImplementation of TeamDynamixProject Management @ JCCCStreamlining processesResource utilization reportingA network of expertsProject Success Network TransformationStudentFacultyCommunityServices

Telling the workload storyCampus ServicesService requestsOffice movesRemodel processWarehouseMove formsCha-Ching!Strategic PlanStrategic PrioritizationStrategic InvestmentStrategic Resource Utilization