California State University Early Assessment Program Elk Grove Unified School District Program Practices

California State University Early Assessment Program

Elk Grove Unified School District

Program Practices

EGUSD - Research and Evaluation November 2005

Presentation Outline

Timeline of events Exam administration activities Mailing EAP results to students and parents Distribution of EAP results to sites District communication of results Support for students


Timeline of Events January

Notification to students of upcoming EAP exam February

Sites distribute EAP test memo from CSU to all 11th grade English classes

April Students complete the EAP portion of the STAR exam

August EAP results arrive

Load results to student information system Mail EAP results to students and parents Distribution of EAP results to sites

A copy of the superintendent’s cover letter Student results roster Samples of student reports


Timeline of Events Cont. September

District communication of results To principals and secondary education directors

A copy of the superintendent’s cover letter Table summary of EAP results for each school, the district,

comparative districts, the county and state Samples of student reports PowerPoint presentation of results

Board communication for EAP Table summary of EAP results for each school, the district,

comparative districts, the county and state

November Review district EAP process and procedures


Exam Administration Activities

Test notification Forward CSU EAP letter to students Notify sites of EAP testing window and materials return

deadline Remind sites to set aside special testing time for EAP

essay and that both the essay and the MC items must be completed

Test administration and processing Train sites in test administration procedures Check in all EAP materials after testing Pack and send materials to the scoring center

Load results to student information system


Mail EAP Results Home to Students and Parents Mailing logistics and costs

Create address labels using student ID numbers from the EAP results file

Two days of temp hire to mail out letters Total cost to mail 3,400 results was $1,550

Cover letter from the superintendent’s office Brief overview of EAP program Who results are forwarded to Alternative EPT and ELM exemption methods


Distribution of EAP Results to Sites Site results packet includes

A copy of the superintendent’s cover letter Student results roster

CSU EAP roster Excel file roster

Samples of student reports Unconditionally exempt Conditionally exempt Not exempt

Results packets also sent to District Head Counselor


District Communication of Results To principals and secondary education

directors A copy of the superintendent’s cover letter Table summary of EAP results for each school,

the district, comparative districts, the county, and state

Samples of student reports PowerPoint presentation of results

Board communication for EAP


Example Results Table


Example Results PowerPoint

The results presentation includes EAP Introduction Assessments used EAP Results

Definition of exempt and non exempt status For English Language Arts and mathematics

Table of schools results Comparative district results

Distribution of results EAP resources


Example Board Communication


Support for Students Incorporation of EAP results into a college-going

website for counselors (under development) The need to revise our results cover letter to

students to discuss issues of not-passing Professional learning opportunities

Staff opinions District use of EAP curricular components

Process for parents who are non-native speakers A proposal to a local community to allow EAP

results to exempt students from placement exams


Sample Table of CSU, UC and CCC Prerequisites


For More Information ContactMelissa Neuburger

Elk Grove Unified School District

Research and Evaluation

(916) 686-7764

[email protected]

Documents

California State University Early Assessment Program Elk Grove Unified School District Program Practices