California Courts - Home...455 Golden Gate Avenue. San Francisco, California 94102-3688 Telephone 415-865-4200. Fax 415-865-4205. TDD 415-865-4272 TANI G. CANTIL-SAKAUYE Chief Justice

455 Golden Gate Avenue . San Francisco, California 94102-3688 Telephone 415-865-4200 . Fax 415-865-4205 . TDD 415-865-4272

T A N I G . C A N T I L - S A K A U Y E

Chief Justice of California Chair of the Judicial Council

S T E V E N J A H R Administrative Director of the Courts

Report Title: Semiannual Report on Contracts for the Judicial Branch for the

Reporting Period January 1 through June 30, 2012 Statutory Citation: Public Contract Code section 19209 Date of Report: February 1, 2013 The Judicial Council has submitted a report to the Legislature in accordance with Public Contract Code section 19209. The following summary of the report is provided under the requirements of Government Code section 9795. The Judicial Branch Contract Law (JBCL), enacted March 24, 2011, requires judicial branch entities to comply with the provisions of the Public Contract Code applicable to state agencies and departments related to the procurement of goods and services. The JBCL applies to all contracts entered into or amended by judicial branch entities on or after October 1, 2011. The JBCL also requires the Judicial Council, beginning in 2012, to report to the Joint Legislative Budget Committee and the State Auditor semiannually on contracting activities by judicial branch entities. The reports must contain specific information, including details about payments received by vendors and contractors and their associated contracts, contract amendments entered into by judicial branch entities with vendors or contractors, and the nature of the services or goods provided under the reported contracts and amendments. The reports include neither certain payments or contract amendment information that is statutorily restricted or subject to any statutory restrictions to disclosure to third parties nor contract and payment information related to active litigation. This is the third semiannual report and covers July 1 through December 31, 2012. The report is approximately 750 pages (including attachments). Payments made near or over $1 million account for

February 1, 2013 Page 2

approximately 68 percent of the of the total payments made by the Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, and Judicial Council/Administrative Office of the Courts ($128,580,739). A total $188,338,075 was paid to vendors by the Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, and Judicial Council/Administrative Office of the Courts. There were 1,391 contracts with amendments totaling approximately $104 million ($28.3 million for the superior courts). The full report can be accessed at www.courts.ca.gov/18672.htm. A printed copy of the report may be obtained by contacting Zlatko Theodorovic, Director, AOC Fiscal Services Office at [email protected].

http://www.courts.ca.gov/18672.htmmailto:[email protected]

Semiannual Report on

Contracts for the

Judicial Branch for

the Reporting Period

July 1 through

December 31, 2012 REPORT TO THE JOINT LEGISLATIVE

BUDGET COMMITTEE AND THE STATE

AUDITOR AS REQUIRED BY PUBLIC

CONTRACT CODE SECTION 19209

FEBRUARY 1, 2013

JUDICIAL COUNCIL OF CALIFORNIA As of January 1, 2013

Hon. Tani G. Cantil-Sakauye

Chief Justice of California and

Chair of the Judicial Council

Hon. Judith Ashmann-Gerst

Associate Justice of the Court of Appeal

Second Appellate District, Division Two

Hon. Stephen H. Baker

Judge of the Superior Court of California,

County of Shasta

Hon. Marvin R. Baxter

Associate Justice of the Supreme Court

Hon. James R. Brandlin


County of Los Angeles

Ms. Angela J. Davis

Assistant United States Attorney

for the Central District of California

Hon. David De Alba


County of Sacramento

Hon. Emilie H. Elias


County of Los Angeles

Hon. Sherrill A. Ellsworth

Presiding Judge of the

Superior Court of California,

County of Riverside

Hon. Noreen Evans

Member of the California State Senate

Mr. James P. Fox

Attorney at Law (Retired)

California State Bar Association

Hon. James E. Herman

Assistant Presiding Judge of the


County of Santa Barbara

Hon. Harry E. Hull, Jr.


Third Appellate District

Hon. Teri L. Jackson


County of San Francisco

Hon. Ira R. Kaufman



County of Plumas

Ms. Edith R. Matthai

Attorney at Law

Robie & Matthai

Hon. Douglas P. Miller


Fourth Appellate District, Division Two

Hon. Mary Ann O'Malley


County of Contra Costa

Mr. Mark P. Robinson, Jr.

Attorney at Law

Robinson Calcagnie Robinson

Shapiro Davis, Inc.

Hon. David Rosenberg


County of Yolo

ADVISORY MEMBERS

Hon. Sue Alexander

Commissioner of the


County of Alameda

Mr. Alan Carlson

Chief Executive Officer


County of Orange

Hon. Laurie M. Earl



County of Sacramento

Hon. Allan D. Hardcastle


County of Sonoma

Hon. Morris D. Jacobson


County of Alameda

Hon. Brian L. McCabe



County of Merced

Hon. Robert James Moss


County of Orange

Hon. Kenneth K. So


County of San Diego

Ms. Mary Beth Todd

Court Executive Officer


County of Sutter

Hon. Charles D. Wachob



County of Placer

Mr. David H. Yamasaki

Court Executive Officer


County of Santa Clara

ADMINISTRATIVE OFFICE OF THE

COURTS

Hon. Steven Jahr

Administrative Director of the Courts

and Secretary of the Judicial Council

JUDICIAL COUNCIL OF CALIFORNIA

ADMINISTRATIVE OFFICE OF THE COURTS

Hon. Tani G. Cantil-Sakauye

Chief Justice of California and

Chair of the Judicial Council

Hon. Steven Jahr

Administrative Director of the Courts

Curt Soderlund

Chief Administrative Officer

JUDICIAL AND COURT

ADMINISTRATIVE SERVICES DIVISION

FISCAL SERVICES OFFICES

Zlatko Theodorovic

Director

Margie Borjon-Miller

Assistant Director and

Primary Author of Report

5

Semiannual Report on Contracts for the Judicial Branch for the Reporting Period July 1 through December 31, 2012:

Report to the Joint Legislative Budget Committee and the State Auditor as Required by Public Contract Code Section 19209

February 1, 2013

Introduction

The Judicial Council is providing this report to the Joint Legislative Budget Committee and the

State Auditor under Public Contract Code section 19209 to provide information related to

procurement of contracts for the judicial branch. The report includes a list of vendors or

contractors as required by Public Contract Code section 19209(b). The report further identifies

the amount of payment to the contractor or vendor, the type of services or goods provided, and

the judicial branch entity or entities with which the vendor or contractor was contracted to

provide that good or service. The report also includes a list of all contract amendments as

required by Public Contract Code section 19209(c) and identifies the vendor or contractor, the

type of services or goods provided under the contract, the nature of the amendment, the duration

of the amendment, and the cost of the amendment. Judicial branch entities are the Supreme

Court, Courts of Appeal (COA), superior courts, Habeas Corpus Resource Center (HCRC), and

Judicial Council/Administrative Office of the Courts (AOC).

Because the operative date of the Judicial Branch Contract Law was October 1, 2011, only

contracts entered into or amended after that date are included in this report. This report and all

future reports are semiannual and cover the six-month periods from January 1 through June 30

and July 1 through December 31. This is the third semiannual report and covers the period July 1

through December 31, 2012.

Contracts Excluded From the Report

Public Contract Code section 19204(c) provides that the Judicial Branch Contract Law (JBCL)

does not “apply to procurement and contracting by judicial branch entities that are related to trial

court construction, including, but not limited to, the planning, design, construction,

rehabilitation, renovation, replacement, lease, or acquisition of trial court facilities.” This section

also states that the JBCL “shall apply to contracts for maintenance of all judicial branch facilities

that are not under the operation and management of the Department of General Services.”

Appropriate exclusions and inclusions based on the above subsections have been made in this

report. Also excluded from the report are certain contracts that are unique to the superior courts

and are subject to other statutory schemes as listed below:

Security services memorandum of understanding under the Superior Court Law

Enforcement Act of 2002 (Gov. Code, § 69920 et seq.);

6

Court reporters providing services as independent contractors as specified by

Government Code section 69941 et seq.;

Court interpreters providing services as independent contractors as Government Code

section 71800 specifies a statutory scheme and is subject to Judicial Council policy

(Judicial Branch Payment Policies for Contract Court Interpreters).

Format of the Report

The AOC Fiscal Services Office is responsible for preparing the portion of the report that relates

to the Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, and Judicial

Council/AOC and extracts data for the report from the Oracle Financial System. The Trial Court

Administrative Services Office (TCAS) is responsible for preparing the portion of the report that

relates to the superior courts and extracts data for the report from the Phoenix Financial System.

Because the AOC Fiscal Services Office and TCAS have different information management

systems, the format and data elements of various portions of the report differ. The four portions

of the report are listed below:

Superior courts:

1. Trial Court Contract Report

2. Trial Court Payment Report

Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, and Judicial

Council/AOC:

3. Contract Amendment Report

4. Payment Report (includes a two-page Legal Services Payment Report)

The chart below explains the differences in the format of the reports and describes the data

elements.

7

Report Required to be Reported by Statute Superior Court Reports

Supreme Court, COA, HCRC, and

JC/AOC Reports

Payment Report

Vendors and contractors receiving any payment Vendor Name Vendor Name

Vendor ID

Report each distinct contract between the vendor or

contractor and a judicial branch entity Contract Number PO/Contract

Identify the:

1. amount of payment to the contractor or vendor Total Payments Amount

2. type of service or good provided Goods / Services Payment summary

3. judicial branch entity or entities with which the

vendor or contractor was contracted to provide that

service or good.

JBE Entity Name

Contract and

Contract

Amendment ReportFor all contract amendments made identify:

JBE Entity

Amendment Number Amendment Number

Contract Number Contract Number

Month

Year

1. vendor or contractor Vendor Name Vendor Name

Vendor ID

2. type of service or good provided under the contract Goods / Services Type of Goods/Service Desc

3. nature of the amendment Nature of Amendment Nature of Amendment

4. duration of the amendment Contract Duration Duration (months)

5. cost of the amendment Contract Value or

Amendment

Cost of Amendment

Comparison of Required Data Elements to Report According to Pub. Contract Code Section 19209 with the Actual Reports

Judicial Branch Contract Reports

Data Element Column Heading

This semiannual report includes all the information required by statute. Portions of the report

related to the superior courts contain information as listed above (vendor ID, month and year of

amendment) but are not required for the Supreme Court, Courts of Appeal, Habeas Corpus

Resource Center, and Judicial Council/AOC.

The superior court information includes contracts that were entered into during the reporting

period, even if no payments were made. This is additional information and is not required by the

JBCL. The portion of the report related to the Supreme Court, Courts of Appeal, Habeas Corpus

Resource Center, and Judicial Council/AOC does not include contracts for which no payment

was made during the reporting period. The superior court report consolidates all payments to a

vendor or contractor under one contract as one payment for the reporting period.

8

Statistics

Four tables that provide statistical information are contained in this report:

Table 1 Overall Statistics for Reporting Period July 1 through December 31, 2012

Table 2 Supreme Court, Courts of Appeal, Habeas Corpus Resource Center and Judicial

Council/AOC: Payment Statistics Summary

Table 3 Supreme Court, Courts of Appeal, Habeas Corpus Resource Center and Judicial

Council/AOC: List of Vendors Receiving Payments Over or Approx. $1 Million From

the AOC

Table 4 Trial Court Payment Statistics: Goods and Services Detail Summary

Because of their size, the detailed reports, including any explanatory footnotes, are posted

separately for access and review. They are:

1. Superior court reports:

a. Trial Court Contract Report, July 1–December 31, 2012

b. Trial Court Payment Report, July 1–December 31, 2012

2. Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, Judicial

Council/AOC reports:

a. Contract Report, July 1–December 31, 2012

b. Payment Report, July1–December 31, 2012

c. Legal Services Payment Report, July 1–December 31, 2012

9

Payments:

Number

Dollar Amount

Contracts:

Original contracts 11,926 ***

Value of original contracts 128,785,590 ***

Contracts with amendments

Cost of amendment

Report pages:

Payments

Contracts

Contracts with amendments

* Includes any new contracts without any associated payments during the period.

** Included in the payment and contracts reports as applicable.

*** Report only includes contracts with amendments as required by statute.

Number of associated contracts *

12,236

137,366,681$

6,854

182,742,350$

1,313

76,068,693$

Superior Courts

Supreme Court,

COA, HCRC, JC/AOC

**

61

353

Table 1

Overall Statistics for Reporting Period July 1 through December 31, 2012

Legal Services payments

**

**

341

**

For legal services:

36 Number of vendors

Dollar Amount 5,543,461$

1,391

28,318,309$

2,800

2

***

8

153

10

Table 3 provides information about the contract payments near or over $1 million made by the

Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, and the Judicial

Council/Administrative Office of the Courts. Payments made near or over $1 million account for

approximately 68 percent of the of the total payments made by the Supreme Court, Courts of

Appeal, Habeas Corpus Resource Center, and Judicial Council/Administrative Office of the

Courts ($128,580,739). A total $188,285,811 was paid to vendors by the Supreme Court, Courts

of Appeal, Habeas Corpus Resource Center, and Judicial Council/Administrative Office of the

Courts (Table 2).

The column Primary Purpose in Table 3 provides a short description of the purpose of the

payments made by the Administrative Office of the Courts for the benefit of the trial courts.

Table 3 lists 43 vendors that received payments of over or nearly $1 million. These vendors

account for approximately 68 percent of the AOC’s total vendor payments. Examples of services

include information services consultants, facilities modifications/repairs, legal services and

security.

Vendors Approx. # of Pages Payments

Supreme Court 105 4 3,573,888$

Courts of Appeal:

1st District 23 1 1,532,096

2nd District 97 5 3,901,284

3rd District 52 3 3,014,998

4th District 109 5 4,472,256

5th District 60 3 1,764,204

6th District 57 2 1,632,844

Administrative Office of the Courts 724 36 162,620,231

Habeas Corpus Resource Center 50 2 230,550

1,277 61 182,742,350$

Legal services contract report 36 2 5,543,461$

1,313 63 188,285,811$

Table 2

Supreme Court, Courts of Appeal, Habeas Corpus Resource Center and Judicial Council/AOC:

Payment Statistics Summary

11

Vendor Name

Primary

Purpose Payment Type

Detailed

Report

Page #

Total Payments in

Period To Vendor

All Star Consulting Inc. V2 &V3 Consultants - Info. Sys. 2 1,232,142.77$

Ascent Services Group Various IT Consultants - Info. Sys. 3 1,258,879.30

Science Applications Int'l Corporation Data Ctr. (CCTC) Consultants - Info. Sys. 30 9,712,998.37

Software Management Consultants, Inc. Various IT Consultants - Info. Sys. 31 1,098,822.82

13,302,843.26$

ABM Engineering Services Facil ity Facil ity Mod/Repairs 1 13,253,238.32$

Bullard Construction, Inc. Facil ity Facil ity Mod/Repairs 5 1,108,399.57

Chamblin-Landes Construction, Inc. Facil ity Facil ity Modifications 8 1,110,426.40

Enovity, Inc. Facil ity Facil ity Mod/Repairs 13 5,769,638.37

Pride Industries One, Inc. Facil ity Facil ity Mod/Repairs 26 4,546,982.87

San Bernardino County Facility Facil ity Mod/Rent 28 1,307,311.74

San Diego County Facility Facil ity Mod/Repairs 28 935,107.90

Ventura County Facility Facil ity Mod/Repairs 37 2,605,074.51

30,636,179.68$

Fresno County B58Superior Court Grants Grants 14 1,241,852.74$

Los Angeles County Superior Court Grants Grants 21 8,955,207.03

Orange County Superior Court Grants Grants 25 1,534,361.91

Riverside County Superior Court Grants Grants 27 1,285,059.47

San Bernardino County Superior Court Grants Grants 28 2,197,565.86

San Diego County Superior Court Grants Grants 28 1,662,922.18

Santa Clara County Superior Court Grants Grants 29 927,134.02

State Bar of California Equal Access Grants and Consultants 34 11,629,792.65

29,433,895.86$

Legal Aid Society of San Diego, Inc. Legal Legal Services 1 (Legal) 1,374,998.42$

Neighborhood Legal Services Legal Legal Services 1 (Legal) 1,596,810.93

2,971,809.35$

Oracle America, Inc. Database Maintenance - Software 24 1,923,972.03$

1,923,972.03$

Attorneys for Families & Children Dependency Private Counsel 4 1,032,161.95$

Children Law Center Dependency Private Counsel 9 9,960,889.68

Dependency Advocacy Center Dependency Private Counsel 12 1,040,104.13

Dependency Legal Group of San Diego Dependency Private Counsel 12 4,054,549.57

East Bay Children's Law Offices, Inc. Dependency Private Counsel 13 1,045,010.82

Law Foundation of Sil icon Valley Dependency Private Counsel 20 913,850.27

Los Angeles Dependency Lawyers, Inc. Dependency Private Counsel 21 5,576,799.78

Wilson, Dale S. Dependency Private Counsel 37 1,478,063.54

25,101,429.74$

Central Calif. Appellate Program (5th Dist.) Court Counsel Administrators 39 1,223,460.56$

First District Appellate Project Court Counsel Administrators 41 1,400,173.98

Appellate Defenders, Inc. Court Counsel Administrators 42 2,488,285.94

California Appellate Project (2nd Dist) Court Counsel Administrators 50 2,831,409.00

California Appellate Project (Supreme) Court Counsel Administrators 57 2,848,059.26

Central Calif. Appellate Program (3rd Dist.) Court Counsel Administrators 61 1,084,955.06

11,876,343.80$

Howroyd Wright Employment Agency Facility - OCCM Purchased Clerical Svs. 16 2,177,136.56$

2,177,136.56$

Los Angeles County Facility Rent / Maintenance 20 3,419,517.68$

Symphony Tower, LLC (4th Dist.) Facil ity Rent / Maintenance 46 1,063,542.00

621 Capitol Mall, LLC (3rd Dist.) Facil ity Rent 61 1,469,120.44

5,952,180.12$

California Highway Patrol SC/Appellate Security 6 1,644,357.08$

1,644,357.08$

AT&T Lan/Wan Equip Various Telecomm. 3 3,560,591.84$

3,560,591.84$

128,580,739.32$ 68%

188,285,810.11$ 100%

Table 3

Supreme Court, Courts of Appeal, Habeas Corpus Resource Center and Judicial Council/AOC:

List of Vendors Receiving Payments Over or Approx. $1 Million From the AOC

43 Vendors Receiving Payments Over or Approx. $1 million

Total Payments to Vendors During Reporting Period

12

Table 4 Trial Court Payment Statistics:

Good and Services Detail Summary

Goods/Services Payments Value Contracts

ADVERTISING 77 86,030.38 21

BANKING AND INVESTMENT SERV 15 54,415.40 3

COLLECTION SERVICES 77 7,999,511.95 29

CONSULTING SERVICES - TEMP 62 410,478.46 47

CONTRACTED SERVICES 38 364,836.34 35

COUNTY-PROVIDED SERVICES 131 5,158,888.66 102

COURT APPOINTED COUNSEL CHA 589 20,160,881.92 168

COURT ORDERED PROFESSIONAL 605 3,612,714.07 56

DUES AND MEMBERSHIPS 126 115,580.72 11

EQUIPMENT MAINTENANCE 287 1,124,158.37 207

EQUIPMENT RENTAL/LEASE 461 2,735,465.20 384

EQUIPMENT REPAIRS 316 424,404.42 263

FEES/PERMITS 135 1,974,737.64 50

FREIGHT AND DRAYAGE 25 4,594.48 21

GENERAL CONSULTANT AND PROF 740 16,995,647.99 429

GENERAL EXPENSE 6 2,214.86

GENERAL EXPENSE - SERVICE 339 1,357,726.04 205

GROUNDS 21 78,876.14 12

INFORMATION TECHNOLOGY 1 906.20

INSURANCE 119 1,003,594.51 23

INVESTIGATIVE SERVICES 122 350,174.06 40

IT COMMERCIAL CONTRACT 157 6,386,828.66 116

IT INTER-JURISDICTIONAL CON 20 1,844,021.60 13

IT MAINTENANCE 411 6,123,335.19 333

IT OTHER 44 457,216.93 30

IT REPAIRS/SUPPLIES/LICENSE 415 4,928,862.06 318

JANITORIAL 212 5,481,574.76 144

JUROR COSTS 38 32,837.96 1

LABORATORY EXPENSE 35 32,901.02 11

LEGAL 119 1,657,171.58 76

LIBRARY PURCHASES AND SUBSC 539 4,038,439.50 286

MAINTENANCE AND SUPPLIES 182 410,221.22 121

MAJOR EQUIPMENT 96 4,507,836.19 82

MEDIATORS/ARBITRATORS 538 1,686,640.09 70

MEETINGS, CONFERENCES, EXHI 124 149,322.51 24

MINOR EQUIPMENT - UNDER $5K 680 6,232,129.08 555

OFFICE EXPENSE 1,789 4,393,502.32 1,350

OTHER CONTRACT SERVICES 59 792,149.78 36

OTHER FACILITY COSTS - GOODS 78 147,857.38 53

OTHER FACILITY COSTS - SERV 54 116,227.89 36

OTHER ITEMS OF EXPENSE 4 4,635.76 1

OTHER TRAVEL EXPENSE 3 250.00

PHOTOGRAPHY 11 53,882.07 8

POSTAGE 19 543,953.11 10

POSTAGE METER 112 1,110,144.73 64

PRINTING 577 3,683,039.08 421

RENT/LEASE 115 1,775,563.68 68

SECURITY 108 4,538,740.22 62

SHERIFF 339 661,618.26 10

STAMPS, STAMPED ENVELOPES, 235 3,818,582.24 90

TELECOMMUNICATIONS 494 6,948,504.91 234

TRAINING 187 468,649.39 49

UNIFORM ALLOWANCE 2 83.35 1

VEHICLE OPERATIONS 148 324,120.76 75

Grand Total 12,236 137,366,681.09 6,854

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Report Information

Superior Courts

1. Trial Court Contract Report

The Phoenix Financial System is not configured to collect information about contracts in a

manner that precisely matches the statutory reporting requirements. Below are some key factors

to consider when reviewing the contract data related to the superior courts.

The Trial Court Contract Report includes all contracts and amendments completed

within the reporting period because including all contracts was more cost-effective than

developing a report that includes distinct contracts for only the vendors who received

more than one payment in the reporting period. “Vendor” is often used synonymously

with “contractor” in the report.

Goods/Services descriptions are determined by the general ledger account(s) entered in

the system.

The only amendment descriptions that can be reported are changes in the overall value or

duration of an agreement, or if the goods/services change.

The Phoenix Financial System cannot distinguish between a true amendment and an

error correction. Screens were built to allow superior courts to review transactions

included in the report and exclude changes that were error corrections. This design

feature affects the accuracy of the data based on a court’s ability/availability to review its

transactions.

A single contract has multiple lines of data in the file. This is because there may be a

one-to-many relationship between a contract and the goods/services on the contract, and

if there are amendments, there can be a one-to-many relationship between a contract and

the value or duration. Simple sorting by contract number and amendment number keeps

these records together. They can also be sorted by court (JBE, judicial branch entity) or

by vendor.

Contract Report Fields

Field Name Field Description

Month Calendar month of the current transaction record.

Year Calendar year that the current transaction record pertains to.

JBE Judicial Branch Entity. Name of the superior court with the associated contract.

Vendor ID Unique identifier for the vendor.

Vendor Name Name of the vendor.

Contract Number

Unique identifier for the contract.

14


Amendment Number

Unique identifier for the version of the contract, whether it is the original or an

amendment. This is a system-generated number across all contracts and,

therefore, will not necessarily be consecutive within a contract.

Contract Value OR Amendment Value

When the transaction record is for the original amount of the contract, the value in

this field refers to the known or estimated contract value when the contract first

became effective. When the transaction record refers to a contract amendment

value, the value will indicate the increase or decrease to the contract value.

Goods/Services

Description of the goods/services based on the general ledger accounts

associated with the contract. Note that a single contract may require several lines

to represent multiple goods and services. The goods/services are rolled up

from subaccounts, so descriptions may appear to be duplicates but are

really separate subaccounts in the rolled-up category.

Contract Duration

Contract duration is represented in months or a fraction thereof. When the

transaction record refers to a contract amendment value, the value will indicate

the increase or decrease to the contract duration.

Nature of Amendment

This field represents the type of amendment.

Original: The original value, duration, and goods/services of the contract.

Increase Contract Value: An increase from the original value of the contract.

Decrease Contract Value: A decrease from the original value of the contract.

Increase Contract Duration: An increase in the duration (or term) of the

contract. For example, an increase of six months would be represented as 6.00.

Decrease Contract Duration: A decrease in the duration (or term) of the

contract. For example, a decrease of six months would be represented as -6.00.

Change Goods/Services: A change (addition or deletion) in the goods/services

provided under the contract.

2. Trial Court Payment Report

Below are some key factors to consider when reviewing the payment data.

Goods/Services descriptions are determined by the general ledger account(s) entered in

the system.

A single payment may have multiple lines of data in the file if the payment is for

multiple goods/services. Simple sorting by contract number keeps these records together.

They can also be sorted by court (JBE) or by vendor.

15


JBE Name of the superior court making the payment.

Contract Number

Unique identifier for the contract under which the payment was made. If the payment was not associated with a contract, this field will be blank.

Goods/Services

Description of the goods/services based on the general ledger account associated with the payment. The goods/services are rolled up from subaccounts, so descriptions may appear to be duplicates but are really separate subaccounts in the rolled-up category.

Vendor ID Unique identifier for the vendor.

Vendor Name Name of the vendor.

Total Payments Total payments to a vendor, reported by court, contract, and goods/services under the contract. Data can be sorted in various ways to obtain to totals by court, vendor, contract, goods/services, etc.

Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, Judicial

Council/AOC

General rules applicable to these portions of the report

Contract and payment information concerning the Habeas Corpus Resource Center is exempt

from disclosure under the JBCL and is excluded from the report, as is payment information

related to contracts for matters in active litigation, which are protected from disclosure under the

attorney-client privilege.

3. Contract Amendment Report

Exclusions and explanations in the Contract Amendment Report follow:

The costs of an amendment where litigation contracts were amended are not reported.

Schedule changes that constitute an amendment to the contract indicate the cost of

amendment as “n/a” or “not applicable” because no additional cost was involved.

“Change of cost and schedule of the work” has an associated cost unless (as indicated by an *) it is associated with active litigation and, therefore, not reported. Cost changes

result from any number of reasons, and there is no specificity for this data element in the

Oracle Financial System. Further details related to the basis of the cost change require

review of the individual contract.

There were no contract amendments for the Courts of Appeals during this reporting period.

16

4. Payment Report

Payments extracted from the Oracle Financial System were reviewed to determine whether they

were contractual payments. Any payments types considered “non-contractual items” are

excluded from the reporting, including:

Payroll and other payments to state employees and judicial officers and the related

benefits payments

Assigned judges’ compensation

Appellate court–appointed counsel panel attorney compensation claims (paid on court

order)

Most utilities

Postage

Travel reimbursements

Settlement charges

Trial court allocations

Some of the above payment types are included in the superior court reports, such as utilities,

postage, and travel reimbursements.

Attachments

Because of their size, the following attachments, including any explanatory footnotes, are posted

separately for access and review.

1. Superior court reports:

a. Trial Court Contract Report, July 1–December 31, 2012

b. Trial Court Payment Report, July 1–December 31, 2012

2. Supreme Court, Courts of Appeal, Habeas Corpus Resource Center, Judicial

Council/AOC reports:

a. Contract Amendment Report, July 1–December 31, 2012

b. Payment Report, July 1–December 31, 2012

c. Legal Services Payment Report, July 1–December 31, 2012

SUPERIOR COURT REPORTS: TRIAL COURT CONTRACT REPORT

REPORTING PERIOD: REPORTING PERIOD: JULY 1, 2012 through DECEMBER 31, 2012

TRIAL COURT CONTRACT REPORTReporting Period: July 1, 2012 through December 31, 2012

Month Year JBE Contract NumberAmendment

Number Vendor ID Vendor NameContract Value or Amendment Goods / Services

Contract Duration Nature of Amendment

12 2012 Butte 04-0188M 1220121031 5002919 COUNTY OF LAKE 14150.89 0 Original

12 2012 Butte 04-0188M 1220121032 5002919 COUNTY OF LAKE 0 GENERAL CONSULTANT AND PROF 0 Original

12 2012 Butte 04-0188M 1220121033 5002919 COUNTY OF LAKE 0 12 Original

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1/16/2013 4





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1/16/2013 6







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1/16/2013 7





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1/16/2013 8





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1/16/2013 9





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1/16/2013 10





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1/16/2013 14





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Documents

California Courts - Home...455 Golden Gate Avenue. San Francisco, California 94102-3688 Telephone 415-865-4200. Fax 415-865-4205. TDD 415-865-4272 TANI G. CANTIL-SAKAUYE Chief Justice