1

Annexure -I

BVM ENGINEERING COLLEGE

(An Autonomous Institution)

P.O Box No: 20, Vallabh Vidyanagar, Gujarat – 388120

Tender Notice 2: BVM/ EXAM/2017-2018

Tender is invited from the reputed and experienced printers of various stationary related to

examination for BVM Engineering College (An Autonomous Institution),

Vallabh Vidyanagar. Interested parties who wish to participate in tenders can apply and may also

download the tender documents from BVM Engineering College website:

www.bvmengineering.ac.in

No Tender Item Tender Fees & EMD

1 Various stationary related to examination 1) Tender Fees Rs. 500/-

2) EMD Rs. 7,875/-

2 Tender Approximate Cost Rs. 3,15,000/-

TENDER SCHEDULE:

1 Date and Time of Downloading of Tender Documents Up to Dt. 19-06-2017

from 13.00 Hrs.

2 Last date and Physical Submission of Tender Fee-Non

Refundable, EMD, Technical Bid and Other required

Documents etc. (In Hard Copy)

Up to Dt. 19-06-2017

up to 15.00 Hrs.

3 Opening of Technical Bid and Physical Verification of

Submitted Documents Principal office, BVM

Engineering College (An Autonomous

Institution), Vallabh Vidyanagar-388120

Dt. 19-06-2017,

17.00 Hrs onwards

if possible

Submission of EMD, Tender Fee, and other essential documents as mentioned above to the office

of the BVM Engineering College (An Autonomous Institution), Vallabh

Vidyanagar-388120, Ph. No. (02692) 230104, TELEFAX (02692) 230762. Interested vendors

can take part in any one or all of the items mentioned below and each item will be evaluated

separately.

2

Principal, BVM Engineering College reserves all the right to reschedule, cancel or

reject the tender without assigning any reasons there of. For more details visit us at website:

www.bvmengineering.ac.in

Tender

No.

Item

No. Details of Items

Total

Approximate

Quantity

2_BVM/

EXAM/

2017-

2018

1. Preprinted Hollow Flaps Sticker (Size 8 x 5 cm) 3, 00,000 Nos.

2. Answer Books cover (Size 32 x 42 cm) 5,000 Nos.

3. Attendance cover (Size 25 x 35 cm) 1,000 Nos.

4. Manuscript cover (Size 25 x 35 cm) 5,000 Nos.

5. Paper solution submission cover (Size 14 x 29 cm) 5,000 Nos.

6. UFM cover (Size 25 x 35 cm) 500 Nos.

7. Grade card with hologram (Size 25 x 35 cm) 16,000 Nos.

8. Degree Certificate (Size 25 x 35 cm) 500 Nos.

9. Hollow cover to hide assessment block (Size 08 x 12 cm) 1,500 Nos.

10. Hollow marks Sticker (Size 2 x 2 cm) 10,000 Nos.

The above quantity is for four years examinations. The Principal, BVM Engineering

College reserves its right to alter-curtail/increase the quantity and/or continues at the

same rate for another supply for forthcoming four years examinations according to the

need of the time.

The said material is to be supplied as per delivery schedule.

3

Annexure -II

Notice Inviting Tender

Department Name BVM Engineering College

Name of Work Printing and supply of various stationary related to

examination

Estimated Contract Value (INR) Rs. 3,15,000/-

Period of Completion As per delivery schedule

Bidding Type Open

Bid Call (Nos.) 1

Tender Currency Type Single

Tender Currency Indian Rupees (INR)

Joint Venture Not Applicable

Rebate Not Applicable

Amount Details:

Bid Document Fee : As per Annexure-I

Bid Document Fee Payable To : Principal, BVM Engineering College, Vallabh

Vidyanagar-388 120

Bid Security/EMD (INR) As per Annexure-I

Bid Security/EMD in favor of : Principal, BVM Engineering College, Vallabh

Vidyanagar-388 120

Tender Dates and Opening of Bid:

Technical Bid Opening As per Annexure-I

Samples As specified in Tender Document

Office Inviting Bids : Principal, BVM Engineering College

Bid Opening Authority Principal, BVM Engineering College

Address :

Principal, BVM Engineering College, P.O Box No:

20, Vallabh Vidyanagar-388 120

Phone: (02692) 230104

Contact Details

Principal, BVM Engineering College, P.O Box No:

20, Vallabh Vidyanagar-388 120

Phone: (02692) 230104

4

BVM ENGINEERING COLLEGE

(An Autonomous Institution)

P.O Box No: 20, Vallabh Vidyanagar, Gujarat – 388120

Tender Fee: Rs 500/- (Rupees Five Hundred only)

E.M.D.: Rs 7,875/- (Rupees Seven Thousand Eight Hundred Seventy Five Only)

Security Deposit: Rs 15,750/- (Rupees Fifteen Thousand Seven Hundred Fifty Only)

Name and Address of the Firm:

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

………………………………………………………………………………………………………

……………………………………………………………………………………………………

(Attention is invited that, the general conditions of the tender will be made available along with

the priced tender form.)

(To be returned with the tender duly signed and stamped by tenderer)

Last Date for Submission of

Tender

: Up to Dt. 19-06-2017, up to 15.00 Hrs.

Date of Opening of

Technical Bid and

Commercial Bid

: - Dt. 19-06-2017, 17.00 Hrs onwards if possible

(Tenderers/Vendors who qualify in Technical Bid, will

only be considered)

Tender shall be valid up to : 90 days

(See N.B. below and/or attached herewith)

Tender

No.

Item

No. Details of Items

Total

Approximate

Quantity

2_BVM/

EXAM/

2017-

2018

1. Preprinted Hollow Flaps Sticker (Size 8 x 5 cm) 3, 00,000 Nos.

2. Answer Books cover (Size 32 x 42 cm) 5,000 Nos.

3. Attendance cover (Size 25 x 35 cm) 1,000 Nos.

4. Manuscript cover (Size 25 x 35 cm) 5,000 Nos.

5. Paper solution submission cover (Size 14 x 29 cm) 5,000 Nos.

6. UFM cover (Size 25 x 35 cm) 500 Nos.

7. Grade card with hologram (Size 25 x 35 cm) 16,000 Nos.

8. Degree Certificate (Size 25 x 35 cm) 500 Nos.

9. Hollow cover to hide assessment block (Size 08 x 12 cm) 1,500 Nos.

10. Hollow marks Sticker (Size 2 x 2 cm) 10,000 Nos.

5

Annexure -A

Details of Tenderer

1 Name of the Vendor :

2 Registered Office :

3 Working Place of the Press :

4 Year of Establishment :

5 Type of Firm (Ownership,

Partnership, Pvt. Ltd. or Ltd. Co.) :

6 Name, Address and Telephone

number of Responsible person :

Phone with STD code : (O) :

(R) :

(M) :

E-mail address :

7 Details of E.M.D. : Amount :

D.D. No.

Date:

Name of Bank:

8 Total Annual Turnover for Last Three Years

(Enclose Certified Copies):

Year Rs in Figures Rs in Words

2013-14 Rs Rs

2014-15 Rs Rs

2015-16 Rs Rs

8A Total Annual Turnover for Last Three Years

from similar job of Examination Work.

(Enclose Certified Copies):

Year Rs in Figures Rs in Words

2013-14 Rs Rs

2014-15 Rs Rs

2015-16 Rs Rs

6

9 Total Bldg. Area :

(With Press, Office and Storage space)

(Proof of ownership/lease agreement to be attached)

10 Total No. of Staff :

(a) Technically Skilled ______________

(b) Administrative ______________

(c) Semi-skilled ______________

(d) Security Staff ______________

11 Has the press its own Security Arrangements?

If Yes, of what Type? Pl. give detail:

12 Factory Act Registration No.

(Enclose certified

Copy of Registration Letter):

13 Permanent Account No.

(Income Tax) (Enclose Certified

Copy of PAN CARD):

14 VAT Registration No. (Enclose

Certified copy of Registration Letter):

15 Central Sales Tax Registration No.

16 Service Tax Registration No.

17 Whether your firm is/was blacklisted ever, YES

by any Govt. or Semi Govt. organization or any educational organization? NO

If No -

submit the self declaration in the given

format (Annexure C).

Note: For above details, attach separate sheet if required.

Place :

Date :

Seal and Signature of Authorized person

7

Annexure -B

Details of Tenderer

Details of

Machine Name of

Machine and

Year of

Manufacturer

Nos. Production

Capacity per

Day

Any

Special

Details

Single Colour

Sheet fed Offset

Machine

Two Colour

Sheet fed Offset

Machine

Four Colour

Sheet fed Offset

Machine

Web Offset Machine

List of Binding Machineries

Cutting Machines

Wire Stitching

Machines

Folding Machines

Perfect Binding

Machines

Strapping Machines

Numbering Machines

Sewing Machines

Perforating/Slitting

Machines

Half-Cutting

Machines for Printed

and Glued Papers

No.s of Persons Working in Offset Machine Section: ____________________

No.s of Persons Working in Binding Section: __________________________

Note: Attach separate sheet if required

8

On Rs 50/- Stamp Paper Annexure – C

Declaration

I _________________________________________ do hereby declare that our

firm is not black listed and no enquiries / cases are pending against us by Govt. of

India / Govt. of Gujarat or any State Board / University, since inception of the

firm / Company.

I further undertake that, if above declaration proves to be wrong / incorrect or

misleading; our tender/contract stands to be cancelled/terminated.

Signature of Authorized person

9

Annexure – D

Particulars of Turnover

Name of the Bidder:

Particulars of Turnover in the following years as per audited accounts

Financial Year Total Turnover Turnover from Similar Jobs

as Tendered

2014-15 Rs Rs

2015-16 Rs Rs

2016-17 Rs Rs

It is certified that above details are correct / fair and audited.

Signature of Chartered Accountant with Stamp

Signature of Authorized person

10

Annexure – E

COMMERCIAL BID

Name and Address of the Bidder:

Sr.

No.

Name of Item

(Details as per attached sheet for

each item)

Quantity

(Approximate)

Rate

(Rs/Nos)

Total

Amount

(Rs)

2_BVM/EXAM/ 2017-2018

1 Preprinted Hollow Flaps Sticker

(Size 8 x 5 cm)

As per specifications mentioned in

item no 5

3, 00,000 Nos.

2 Answer Books cover

(Size 32 x 42 cm)

As per specifications mentioned in

item no 6

5,000 Nos.

3 Attendance cover

(Size 25 x 35 cm)

As per specifications mentioned in

item no 7

1,000 Nos.

4 Manuscript cover

(Size 25 x 35 cm)

As per specifications mentioned in

item no 8

5,000 Nos.

5 Paper solution submission cover

(Size 14 x 29 cm)

As per specifications mentioned in

item no 9

5,000 Nos.

6 UFM cover

(Size 25 x 35 cm)

As per specifications mentioned in

item no 10

500 Nos.

11

7 Grade card with hologram

(Size 25 x 35 cm)

As per specifications mentioned in

item no 11

16,000 Nos.

8 Degree Certificate

(Size 25 x 35 cm)

As per specifications mentioned in

item no 12

500 Nos.

9 Hollow cover to hide assessment

block

(Size 08 x 12 cm)

As per specifications mentioned in

item no 13

1,500 Nos.

10 Hollow marks Sticker

(Size 2 x 2 cm)

As per specifications mentioned in

item no 14

10,000 Nos.

Note: Rate must be quoted inclusive of all taxes, transportation/fares and charges.

Date:

Place:

_______________________________ Seal & Signature of Authorized Person

12

SPECIFICATIONS

Sr.

No.

Name of Item

Specifications

2_BVM/EXAM/ 2017-2018

1 Preprinted Hollow Flaps

Sticker

(Size 8 cm x 5 cm)

All Pre-printed Hollow Flaps should be printed with

black ink on ‘B’ grade good quality 80 GSM craft paper,

40-45 GSM good quality imported Plain White Silicon

paper be used as release paper; so that, pre-printed and

gum flaps can be released easily at the time of flapping.

High strength adhesive with minimum three years’ shelf

life be used.

08 x 05 cm size Pre-printed Hollow Flaps have to be gum

only 7 mm on all four sides.

2 Answer Books cover

(Size 32 cm x 42 cm)

With self-adhesive strip

3 Attendance cover

(Size 25 cm x 35 cm)

With self-adhesive strip

4 Manuscript cover

(Size 25 cm x 35 cm)

With self-adhesive strip

5 Paper solution submission

cover (Size 14 cm x 29 cm)

With self-adhesive strip

6 UFM cover

(Size 25 cm x 35 cm)

With self-adhesive strip

7 Grade card with hologram

(Size 25 cm x 35 cm)

Pre-printed cut sheet grade card of BVM “Marks” with

two colour printing with back side printing

8 Degree Certificate

(Size 25 cm x 35 cm)

9 Hollow cover to hide

assessment block

(Size 08 cm x 12 cm)

10 Hollow marks Sticker

(Size 2 cm x 2 cm)

13

GENERAL CONDITIONS

1) The tenderer should invariably submit tender in three sealed covers separately

namely (1) EMD Cover (2) Technical Bid Cover and (3) Commercial Bid Cover.

2) EMD COVER:

I) EMD cover should contain EMD in form of Demand Draft only, no Multi-city /

At - Par cheque will be considered; for amount as mention in Priced Tender Form

(PTF). The name of the Bank must be mentioned on cover itself. Offer without

separate EMD covers, the technical bid cover will not be opened. THIS MAY

PLEASE BE NOTED.

3) TECHNICAL BID COVER

I) Technical Bid cover should contain copy of Priced Tender Form (PTF) along with

attested copies of GST and CST Registration Certificate, Latest Income Tax

Clearance Certificate, other certificate documents as per check list.

II) The details of turnover of TENDERER of last three years.

III) Tenderer should also furnish the details on nature of constitution of their firm; names

and addresses of the Partners / Proprietors/Directors and also the details of sister

concerns, if any. Also specify details or documents requested in Tender Enquiry.

4) Eligibility: Bidder conforming to the following eligibility parameters only will be

considered.

1 The Bidder must have minimum 7,500 Sq. Feet area including storage area.

2 The Bidder should have minimum Rs 1 Crore annual turnover.

3 The Bidder should enclose last three years’ Audited Balance Sheets.

4 The Bidder has to submit CST, VAT No. and TIN, PAN No. with Income Tax Clearance

Certificate of their firm, along with tender documents.

5 The Bidder must possess valid Labour licenses.

6 The Central/State Government/Local Bodies’ dues must have been cleared up to current

financial year.

In absence of these information/documents, tender is liable to be ignored.

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5 ) General Conditions

a. The proof of ownership of the specified machinery should be given in a separate

sheet.

b. The premises of the bidder where the work will be executed should have adequate

security arrangements like security guards, CCTV etc. as the work is highly

confidential in nature.

c. All machineries should be in one premises, with high security.

d. The successful bidder will have first to undergo Agreement/Contract before

execution of the order, on Non-judicial Stamp Paper and applicable stamp duty

amount will also be paid and borne by the Vendor/Contractor. All the proofs will

have to be Okayed from Controller of Examination / Joint Controller of

Examination before execution of printing.

e. This College may appoint person/s, to visit your premises to check infrastructure /

production capacity and other related aspects.

f. Tenders are to be submitted in a Envelope, titled as “TECHNICAL BID”. This

Envelope should be packed, sealed and be super-scribed as 'TENDER FOR VARIOUS

STATIONARY RELATED TO EXAMINATION: COVERS & OTHERS’.

Conditional offer is liable to be ignored.

Envelope-A, “TECHNICAL BID” will contain the following:

(i) Details of Tenderer in prescribed Format (Annexure-A)

(ii) Work Experience Certificate

(iii) Latest Sales Tax Clearance Certificate

(iv) Copy of the Company Registration Certificate if applicable

(v) Bank Solvency certificate of Rs 300 Lac

(vi) List of Machineries of Printing & Binding (Annexure-B)

(vii) No Pending Cases Declaration on Rs 50/-Stamp Paper (Annexure-C)

(viii) Turnover Certificate including similar job turnover duly certified by C.A. for last

three years in prescribed format (Annexure-D)

(ix) Earnest Money Deposit : Rs 7,875/- (Rupees Seven Thousand Eight Hundred

Seventy Five Only) in the form of a crossed demand draft, drawn on any

Nationalized/Scheduled bank payable at Vallabh Vidyanagar in the name of

‘Principal, BVM Engineering College’.

15

6) COMMERCIAL BID

I) Commercial Bid has to be submitted in separate duly sealed envelope. Envelope must be

marked “COMMERCIAL BID FOR TENDER FOR VARIOUS STATIONARY

RELATED TO EXAMINATION: COVERS & OTHERS”.

II) Rates should be quoted item-wise separate. FOR destination delivery should be

inclusive of Insurance charges. However Central Sales Tax, Gujarat Sales Tax,

Excise duty should be mentioned separately with prevailing rates on item quoted. In

case the tenderer fails to provide such separate details in its quotation, offers will be

considered as inclusive of all Taxes. Gujarat Sales Tax applicable to be mentioned

separately. If the tenderer is exempted from payment of Gujarat Sales Tax, then the

same must be mentioned, otherwise offer will be treated as inclusive of GST and

Basic rate will be worked out by deducting the amount of GST leviable under GST

Act.

7) SAMPLE

A) The tenderers are required to submit the samples for feel, furnish, colour and

visual inspection, strictly as asked.

B) Sample Label should bear following particulars.

I) Name of the tenderer/signed by tenderer.

II) Name of paper manufacturer.

III) Tender enquiry No. and due date.

IV) Brand Name, Nature of paper and GSM.

C) Sample should be submitted in conformity to the specifications mentioned, no

other type or brand will be entertained.

8) VALIDITY OF TENDER

Tenderers are requested to note that their offer must be valid for acceptance minimum for

a period of 3 months from the date of opening of tender. Offer with less validity period

will be rejected. Silence in this regard will be considered that the offer is valid for three

months from the date of opening.

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9) DELIVERY SCHEDULE

Delivery is to be made strictly as per the following schedule:

First half lot by 1-10-2017 as under (For Dec-2017 Examination)

Sr.

No.

Name of Item

(Details as per attached sheet for each item) Quantity

(Approximate)

2_BVM/EXAM/ 2017-2018

1 Preprinted Hollow Flaps Sticker (Size 8 x 5 cm) 3, 00,000 Nos.

2 Answer Books cover (Size 32 x 42 cm) 5,000 Nos.

3 Attendance cover (Size 25 x 35 cm) 1,000 Nos.

4 Manuscript cover (Size 25 x 35 cm) 5,000 Nos.

5 Paper solution submission cover (Size 14 x 29 cm) 5,000 Nos.

6 UFM cover (Size 25 x 35 cm) 500 Nos.

7 Grade card with hologram (Size 25 x 35 cm) 16,000 Nos.

8 Degree Certificate (Size 25 x 35 cm) 500 Nos.

9 Hollow cover to hide assessment block (Size 08 x 12 cm) 1,500 Nos.

10 Hollow marks Sticker (Size 2 x 2 cm) 10,000 Nos.

10) PAYMENT

No advance payment will be made for the jobs allotted.

Payment will be made positively within 21 days after delivery, but only after due

inspection.

11) OTHER CONDITIONS

I) Opening of Tender-You are at liberty to be present or authorize your

representative to be present at the opening of the tender at the time and date

specified in the schedule, at your cost.

II) In case you are successful in getting the order, you shall be required to pay a sum

Security Deposit: Rs 15,750/- (Rupees Fifteen Thousand Seven Hundred Fifty

Only) to the Principal, BVM Engineering College, as Security

Deposit for the due performance of the contract. This Deposit is to be paid by

Demand Draft only.

III) Principal, BVM Engineering College reserves the right to accept/reject

either the tender in full or part or divide the quantity between/amongst one or

more tenderers without assigning any reasons.

17

IV) Principal, BVM Engineering College does not pledge itself to accept

the lowest or any tender and also reserves to itself the right of accepting the whole

or any part of the tender or portion of the quantity offered against any item and

you shall supply the same at the rate quoted. The Principal, BVM

Engineering College further reserves to itself the right of accepting or

otherwise any of the conditions stipulated by you in your tender.

12) Penalty in case of the default.

12.1 The event of failure on the part of the supplier / tenderer to execute the work according

to the schedule as agreed in the agreement and to the satisfaction of the BVM

Engineering College shall be dealt with by the BVM Engineering

College by imposing penalty / punishment. For the delay in the supply, the BVM

Engineering College shall get done the work from alternate source and

whatever payment made for will be deducted from the EMD and / or Security Deposit

amount. The BVM Engineering College reserves its right to get the work done

by any other Supplier at the cost and risk of the Supplier under such circumstances.

12.2 In case of a refusal to execute the work by the successful bidder, the security

deposit shall be forfeited.

I / We ________________________________________________________________________

(Name/s of the Tenderer)

Proprietor / Partner / Director hereby undertake to abide all terms and conditions of the tender

enquiry as well as invitation to tender and instructions to tenderers.

Signature

Place: Name:

Date: Designation:

Stamp of the firm

18

CHECK LIST FOR TENDERER TO BE SUBMITTED ALONGWITH TENDER

(TECHNICAL BID)

The following documents are attached with the tender:

1. Please give the Page No. to entire set of Tender and

documents enclosed with and confirm whether

any thing is still pending? : Yes / No. Total

Page Nos. _______

2. Please confirm following:

Whether EMD in term of Demand Draft is placed in

separate cover? : Yes / No. Page Nos. _______

3. Whether copy of Sales-Tax registration is attached?

: Yes / No. Page Nos. _______

4. Whether copy of Income-Tax return /assessment

order of last year is attached

: Yes / No. Page Nos. _______

5. Whether sample is attached?

: Yes / No. Page Nos. _______

6. Whether last two year production and sales, figures

of manufacturing unit in quantity and value is

attached?

: Yes / No. Page Nos. _______

7. Whether literature /catalogues are attached? (Only to

be submitted if it is specifically asked in Specification.)

: Yes / No. Page Nos. _______

8. Whether copy of PAN Card, Factories Act,

VAT, CST registration is attached?

: Yes / No. Page Nos. _______

N.B. All photocopies of documents must be attested by Govt. Gazetted Officer/ any other

authorizing person.

DECLARATION

We solemnly declare that we have attached all the documents mentioned here above and

mentioned in the tender. We also understand that non-compliance of any document will be

treated as non-respective Tender and we will loose our claim to participate in the Tender Enquiry

automatically and our tender will be liable to be rejected.

Signature of Authorized Person :

Name of the Authorized Person :

Seal of the Company :

19

FORM -I

TECHNICAL BID

BVM TENDER NO. ____________________________________ Due date ________________

Enclosed following documents / mentioned in Tender Bid.

1 Downloaded Tender copy duly signed.

2 E.M.D. paid : Mention Yes/No (DD shall be put in

EMD cover)

a) Name of Bank :

b) Please state whether Nationalized Bank or Scheduled Bank:

3 Literature :

4 Tender validity :

5 Details of specifications :

6 Income-Tax clearance certificate and Sales-Tax :

document submitted

7 FOR/Free delivery your rates are on FOR

destination basis inclusive of insurance charges? :

8 Sample:

Have you submitted sample? :

9 Name of Proprietor/Partner/Director with Full :

Residential address and Telephone No., Fax No., etc.

10 Have you submitted all documentary evidences :

dully attested ?

Signature : ___________________________________

NAME : ___________________________________

Designation : ___________________________________