Business Reports 10

8/6/2019 Business Reports 10

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BUSINESS REPORTS


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Business Reports:

A business report may be defined as

an orderly and objective presentationof information, that helps in decision

making and problem solving.


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Business Reports

A report varies in purpose, length, format

and complexity.

y Informy Analyze

y Persuade

Length, format and complexity

y Memo report

y Letter report

y Manuscript reports


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Types Of Business

ReportsPurposey Informational

y Analytical

y persuasive reports

Frequency of preparation

y annual, monthly, weekly and hourly reports

Lengthy short and long reports

Internal / External


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Types Of Business

Reports Periodic reports

Routine management reports

Compliance reports Progress reports

Proposals

Policies and Procedures Situational reports


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Parts of Report:Preliminary Parts

y Cover page

y Frontispiece

y Title Page

y Letter of Transmittal/ forwarding letter

y Preface

y

Acknowledgementsy Table of Contents

y List of illustration

y The Executive Summary or abstract


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Body of the Report

y Introduction

y Problem Statement

y Research Methodology

y Analysis, Findings

y Conclusions

y Recommendations


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Parts of Report

Appendix

Bibliography or References

Glossary

Index


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A Letter of Transmittal accompanies a business report and may take the form of asimple memo with the following parts:

TO: Dr. Rose Norman

FROM: Heather CrossDATE: June 24, 2008

SUBJECT: EH 501 Final Report: An Analysis of Training Manuals for Peer Tutors inPost-secondary Writing Centers

[Open with an overview.]Enclosed you will find my final report for EH 501 entitled "An Analysis of Training Manuals for Peer Tutors in Post-Secondary Writing Centers" due December 7, 1999. [Then state your main finding] From interviews with five writingcenter directors and four consultants, I found that each writing center has its own unique circumstances for training. Themanuals from these same writing centers do contain some consistent areas of attention. The manual produced for the

University of Alabama in Huntsville Writing Center should reflect these findings.

[Then comes the descriptive abstract.]The purpose of this report is to develop recommendations for a new training manual for peer tutors in a post-secondarywriting center. Initially the report gives a brief description of the writing center environment, pedagogy, and theory. For thespecific application of peer tutor training, the findings from interviews with Dr. Diana Calhoun Belldirector of the UAHWriting Center, directors of other writing centers, and consultants are presented. The report compares information fromthese practitioner inquiries with the content and form of the sample manuals obtained from three other university writingcenters and with the existing UAH manual. The report concludes with recommendations for the UAH Writing CentersTraining Manual.

[Then add whatever else you need to say.]

After an initial email request to twenty-five writing centers, I was able to collect three peer tutor training manuals and receiveanswers to interview questions from two other directors. I interviewed four consultants in the UAH Writing Center using anabbreviated form of the questions. Dr. Bell has continued to express interest in this study and its continuation into an actualproduct. I hope to undertake the writing of the UAH Writing Center Consultant Training Manual as an independent study inthe next semester.

Enclosure: Final Report (2 Copies)


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Components in Formal andComponents in Formal andInformal ReportsInformal Reports

Letter of transmittal

Table of contents

List of figures

Executive summary

Introduction

BodyConclusions

Recommendations

Appendix

Bibliography

Title page

Cover

Generally appear in bothformal and informal reports:

Optional in informal reports:


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Steps in Report

Preparation: Planning the report

type of report that is required problem

audience analysis Selecting a method to solve the

problem Primary/secondary

Gathering and organizing data Arriving at a conclusion Writing the report


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Steps in Report Preparation:

Writing the report Set a date for completion of the report & get started early Start with an easy section Write quickly, with the intention of rewriting

Set aside uninterrupted writing time Review and rewrite where necessary State facts in an objective manner Provide expert opinions Use documentation Footnotes

Use concrete nouns Avoid pronouns referring to the writer or reader Use tenses correctly Use transition sentences Define key terms carefully

Documents

Business Reports 10