Paducah Public School System Head Start Annual Report

2009 – 2010As required by the Head Start Reauthorization: P.L. 110-134 and ACF-IM-HS-08-01

“Building Strengths for Life Long Learning”

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Table of ContentsBoard of Education 3

Policy Council 4Administrative Staff 5Mission Statement 6Vision Statement 7Core Values 8Executive Summary 9Program at a Glance 10Federal Assistance 11Funding 12Graph 13Staff Experience 14-15Quality Assurance 16Audit Report 17Self-Assessment 18Enrollment Narrative 19

Graphs Age 20

Ethnicity 21Language Spoken 23

Attendance 24Health 25Medical & Dental 26Parents 27

Educational Levels 28Employment Status 29

Family Outcomes 30Family & Community 31School Readiness 32Technology 33Preparation for Kindergarten 34Outcomes 35-36Community Partners 37

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Shared GovernancePaducah Board of Education

Danette Humphrey, Chairman

Carl LeBuhn, M.D., Vice Chairman

Felix Akojie, Ph.D.

William R. Black, Jr.

Janice Howard

Randy Greene, Superintendent, Ed.D

Mark Whitlow, Attorney

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Shared Governance Continued . . Paducah Head Start/Preschool

Policy Council

Laura Mendiola, Chairman, Policy Council

Tanesha Cannon, Vice Chairman, Policy Council

Marecia Allen, Secretary, Policy Council

Richard Schofield, Parent Representative, PC

Allen Treece, Community Representative, PC

Marcia Harbison, Community Representative, PC

Allison Clark, Community Representative, PC

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Administrative Staff

Dr. Randy Greene, Executive Director

Frances Smith, Director

Cindy Rodgers, Family Services Manager

Tanya A. Jones, Children’s Services Manager

Gloria Hildreth, Administrative Assistant

Vanda Hixon, Data Entry/Technology

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Mission Statement

Paducah Head Start/Preschool provides an exceptional child

development program by building compassionate partnerships with families and positively influencing

the future of our society.

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Vision Statement

Paducah Head Start/Preschool will be recognized and respected as a premier state of the art early childhood program that empowers the enthusiastic lifelong learning of the children and families we

serve.

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Head Start Core Values

Establish a supportive learning environment for children, parents and staff.Recognize that the members of the Head Start community, Head Start families and staff, represent many cultures.Understand that the empowerment of families occurs when program governance is a responsibility shared by families, governing bodies and staff. Embrace a comprehensive vision of health for children, families and staff, which assures that basic health needs are met.Respect the importance of all aspects of an individual’s development.Build a community in which each child and adult is treated as an individual.Foster relationships with the larger community.Develop a continuum of care.

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Executive Summary

Paducah Public Schools has successfully operated its comprehensive child development programs since 1965. Head Start is a nation-wide early education program that provides comprehensive early childhood development services to low-income preschool children and support to their families. Comprehensive services include education, nutrition, health, medical, dental, parental involvement and social services. The KERA/preschool was blended with Head Start in 1990.

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Program at a Glance

Sites

Administration Office2400 Adams Street, Suite 1

Clark Elementary School3401 Buckner Lane

McNabb Elementary School21st & Park Avenue

Morgan Elementary School2300 South 28th Street

Off SitePaducah Day Nursery

2330 Ohio Street

About our Program

The program is accredited by the National Association for the

Education of Young Children and adheres to the Head Start

Performance Standards and KERA Preschool Regulations; we are a

blended program.

Program Options

Center Based4 Days Per Week

Home Based1 Visit Per Week

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Federal Assistance

The Office of Head Start (OHS) allocated federal funds to provide comprehensive early childhood development and family support services to Paducah Public Schools to serve 237 preschool age children. The following graph shows the distribution of dollars across funding categories for the proposed as well as the actual expenditures:

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FundingFiscal Year 2009-2010

Head Start PA 22: $1,625,960

Head Start PA 20: $ 21,348

H S Non-Federal Share Match: $ 411,827

ARRA: $ 119,487

ARRA – Permanent COLA: $ 49,754

ARRA Non-Federal Share Match: $ 23,897

Emergency Funds: $ 102,996

KERA: $ 89,793

Preschool IDEA: $ 47,752

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PA22 Grant

$995,359.00$367,345.00

$101,944.00

$138,648.00

$83,266.00

$10,500.00

Personnel

Fringe Benefits

Supplies

Contractual

Other

Travel

Federal Financial Assistance Award Categories

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Staff QualificationsTeachers

BA/BS MA/MS AA CDA Total Number of Teachers

Professional Qualifications of all Teachers in Head Start 20% 60% 20% 10

Home Visitor – Home Base 100% 1

Teacher Assistants

Total Number of Teacher Assistants

All Teacher Assistants have earned their Child Development Associate certification 10

Family Advocates

Total Number of Family Advocates

4 Family Advocates have earned the Family Development Credential 6

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Staff Experience

Average Years of Experience

Teachers 13 Years

Teacher Assistants 10 Years

Family Advocates 13 Years

Management 15 Years

All staff members participate and earn a minimum of 24 hours of content focused professional development training each year.

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Quality AssuranceTriennial Federal Review

The most recent federal review conducted by the Office of Head Start occurred during the spring of 2009. The Program Review Instrument for Systems Monitoring Protocol was used to thoroughly evaluate the local Head Start program’s effectiveness in delivering services to children and families based on the Federal Performance Standards.

Paducah Head Start/Preschool had no non-compliance in the areas of Nutrition, Safe Environments, Disability Services, Mental Health, Transportation, Education & Childhood Development or Program Design and Management. The review did however, identify one deficiency in the area of Fiscal. A Quality Improvement Plan was developed and accepted by the office of Head Start. The one deficiency was corrected within the appropriate time frame. A letter of clearance was received.

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Independent Audit Report

The Independent Audit Report completed by Williams, Williams and Lentz, for the year ending June 30, 2009, did not contain any finding pertaining to the federal Head Start program. The most recent audit report is available at the Finance Office, Paducah Public Schools, 800 Caldwell, Paducah, KY 42003.

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Self-Assessment

An annual Self-Assessment is completed as a part of our internal ongoing monitoring process. Staff, community partners and parents used the Office of Head Start’s Monitoring Tool, parent surveys and child and family outcomes to determine the effectiveness of the program’s service delivery system in all content areas. The most recent self-assessment was completed in March 2010.

A Quality Improvement plan was developed to address the findings and a Training and technical Assistance plan was developed to continue to enhance our skills in the areas of Shared Governance, Planning, Communication, Record Keeping and Ongoing Monitoring.

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Enrollment

The goal of Head Start/KERA preschool is to provide comprehensive services for 237 low-income, preschool children. The chart following indicates that 98.3% of our children served during the 2009-2010 school year were from families whose income fell below the Federal Poverty Level. The figure includes families identified as homeless, public assistance recipients, income eligible families and children.

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Enrollment By Age

1

3 Year Olds

Four Years Old

197

133

0

20

40

60

80

100

120

140

160

180

200

3 Year Olds

Four Years Old

With various drops and adds, Head Start/KERA served 300 children and their families during the 2009-2010 school year.

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62

3

14

8

0

10

20

30

40

50

60

70

Number of Children/Families

1

Public Assistance

Foster Care Children

Homeless

Over Income

Enrollment Statistics

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Ethnicity

White, 89

Hispanic, 15

Multi-Racial, 36

African American, 186

Asian, 2

Other, 2

White

Hispanic

Multi-Racial

African American

Asian

Other

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Primary Language Spoken in the Home

English 314

Spanish 13

All Other 3

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Average Daily AttendanceThis chart displays the average daily attendance and the monthly enrollment of all children attending our Head

Start/KERA program during 2009-2010 school years.

Month Class Days Monthly Enrollment Daily Attendance Daily Attendance %

August 2 257 219 89%

September 17 288 237 88%

October 13 286 239 87%

November 15 287 250 89%

December 11 286 251 88%

January 15 289 244 86%

February 14 286 248 87%

March 18 288 249 89%

April 13 282 253 91%

May 13 278 252 91%

Funded Enrollment 237 (Constant) KERA Enrollment Varies

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Health Services

Continuous Care

327

324

309

300

305

310

315

320

325

330

1 2 3

Nu

mb

er

of

Ch

ild

ren

Children with OngoingAccessible Health Care

Children with Up-To-DateImmunizations

Children with Continuous DentalCare

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1

Received DentalExams

ReceivedImmunizations

Received PhysicalExams

327

324

309

300

305

310

315

320

325

330

Number of Children

Received Dental Exams

Received Immunizations

Received Physical Exams

Medical & Dental Exams

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SafetyA Safe 21st Century learning Environment:

• Visitors are required to sign in.• 100% of classrooms have an outside phone line.• All exterior doors are locked.• Procedures are in place for drugs and weapons.• All staff members are required to wear identification badges.• Staff members are trained to immediately report the location, identity and description

of any suspicious individual.• A school Safety Officer is available to supervise the buildings and grounds during the

school day.• All parents receive the Behavior Plan and Handbook with safety information.• Safety drills are conducted in lockdown, shelter-in-place and evacuation.• Staff members complete a daily playground checklist.• Staff members have received instruction lockdown, evacuation and other security

procedures.• All Education Staff is trained in first aid and CPR annually.• All staff members complete a Health & Safety Checklist in the fall and spring.• All staff have a FOB key for entry into the buildings.• Children participate in drills for emergencies to include fire, earthquake and tornado.

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ParentsParental Educational Level

54

147

97

9

High School

GED/High School

Vocational Education /SomeCollege

BA or Advanced

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Parents

1

Both ParentsWorking

Two Parents/NeitherWorking

Single Parent/NotWorking

90

127

18

47

25

0

20

40

60

80

100

120

140

Parental Employment Status

Both Parents Working

Two Parents/One Working

Two Parents/Neither Working

Single Parent/Working

Single Parent/Not Working

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Family OutcomesOne of the goals for Family and Community Partnerships is to build collaborative partnerships with families through individualized partnership

agreements. A variety of opportunities are created for interaction with parents during the year. Services and resources deemed to be responsible to each family’s needs were identified and continually accessed. The following data reflects service referrals as represented

in the Program Information Report.

0 50 100 150 200 250

Parent Education

Health Education

Emergency Crisis Intervention

Adult Education

Housing Assistance

Job Training

Mental Health Services

Child Abuse and Neglect Services

English as a Second Language

Marriage Education Services

Child Support Assistance

Assistance to Families of IncarceratedIndividuals

Fatherhood Involvement

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Family & Parent Engagement Activities

Family Involvement Opportunities

Parent Groups

Policy Council

Health Advisory

Education & Special Needs

Reading Book Program

Family Partnership Agreements

Male Involvement

Parent Orientation

Home Visits

Parent Teacher Conferences

Training Opportunities

Parenting classes that cover Child Guidance, Money Management, Communication, etc.

Nutrition

Cooking Classes

Bus Safety

Health

Literacy

Mental Health

Family Fun Nights

Transition to Kindergarten

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School ReadinessThe program recognizes the importance of preparing our children for kindergarten. The foundation

for quality exists in being NAEYC accredited at each site.

NAEYC (National Association for the Education of Young Children) is the nation’s largest organization of early childhood educators that administers the largest and most widely recognized accreditation system for all types of early childhood programs. Early childhood programs accredited by NAEYC have voluntarily undergone a comprehensive process of internal self-study and improvement. McNabb site received a letter of commendations as a result of its January visit.

The additional tools used to set standards are:

ECERS-ROur agency uses the Early Childhood Environmental rating Scale-Revised (ECERS-R) to assess the

environment of each classroom. The ECERS-R contains 7 subscales (space and furnishings, personal care routines, language-reasoning, activities, interaction, program structure, parents and staff) that is measured on a scale of 1 to 7. The agency has an above average score of 6.0 out of 7.0.

ELLCOThe Early Language and Literacy Classroom Observation is a 3 part tool that assesses the quality of

literacy and language activities in the classroom. It helps teacher create a concentrated focus on language and literacy development. To score EXEMPLARY in a category, the teacher must meet 90% or 4.5 on the criteria. Sections include: literacy environment, classroom observation and literacy activities. Our agency average is 4.72 or exemplary.

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Technology

Each classroom has two Hatch Computer Learning Systems that are installed with developmentally appropriate learning skills.

All classrooms have a projector or an interactive smart board which expands the learning environment, engages children in multimedia activities and involves children in the learning experience through interactive digital presentations and activities.

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Preparation for KindergartenAligned curriculum and Progress Reports with Kentucky Early Childhood Standards and Head Start

Child Outcomes and with added skills to be developed as suggested by Kindergarten teachers.

Discussed with Kindergarten teachers needs of transitioning students to ensure their success.

Transition activities provided a trip to receiving schools to meet Kindergarten teachers and to go through part of their day – at the end of our program year, before they transition in.

Child Portfolios and permanent records are shared with Kindergarten teachers to insure a seamless transition. Records include the Master Skills Checklist.

Classroom activities and lesson plans include transition activities.

The first days of school our pre-k staff assists in district Kindergarten classes so that our transitioning children see a familiar face and feel more comfortable in the new setting.

The Grantee Disabilities Coordinator participates in transition meetings with the First Steps program to provide services for students with special needs. If Head Start was determined to be the least restrictive environment for the child, meetings are held with the parents about their child entering into the Head Start program.

The parents of students that enrolled throughout the year, were given a packet of information about our program, including the Parent Handbook. The parents are given the opportunity to visit the classrooms during Phase-In, meet with Family Advocates, and ask questions about the program and curriculum at that time.

The program goals and objectives address the needs of families and children in the Paducah School District. The goals incorporate input from staff, program leadership, parents and forming the strategic plan. Our overarching goal is to close the achievement gap of our children through defined expectations, strong leadership, accountability and learning.

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Education Outcomes Report 2009-2010

The following chart is the Creative Curriculum assessment information of student progress during the 2009-2010 school year. The Creative Curriculum assesses a child’s ability to accomplish 50 objectives. The following data provides the number of children in each category in the Head Start domains (language development, etc.) in the achievement levels (Forerunner (FR), Steps I, II, III). Forerunner identifies students not yet performing in the initial level of preschool development while Step I represents the beginning of preschool development. Children advancing to kindergarten should be in Steps II and III.

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All Children FR I II III TotalStudents

FR I II III TotalStudents

Language Development 85 120 22 0 227 5 58 87 77 227

Literacy 111 111 5 0 227 12 57 98 60 227

Mathematics 137 81 4 0 222 9 63 107 43 227

Science 128 95 7 0 227 7 58 114 48 227

Creative Arts 108 114 5 0 227 7 51 99 70 227

Social/emotional 82 114 31 0 227 3 48 83 93 227

Approaches to Learning 116 109 2 0 227 7 67 101 52 227

Physical Health 62 130 35 0 227 2 34 95 96 227

Fine Motor 71 119 37 0 227 2 38 90 97 227

Gross Motor 57 135 34 0 227 3 25 97 102 227

Four/Five year olds FR I II III TotalStudents

FR I II III TotalStudents

Language Development 26 82 22 0 130 0 17 51 62 130

Literacy 40 85 5 0 130 3 13 66 48 130

Mathematics 59 65 4 0 128 3 15 73 37 128

Science 54 69 7 0 130 1 12 75 42 130

Creative Art 38 87 5 0 130 1 14 56 59 130

Social/Emotional 24 76 30 0 130 0 10 44 76 130

Approaches to Learning 47 81 2 0 130 1 20 65 44 130

Physical Health 16 80 34 0 130 1 6 43 80 130

Fine Motor 20 75 35 0 130 0 7 44 79 130

Gross Motor 15 83 31 1 130 2 4 43 81 130

Fall Spring

The data provided shows actual numbers of children that attended and were assessed in the fall and spring. Children that enrolled in Head Start later in the year (and only had one assessment point) were not included in this data.

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Our Valued PartnersMcCracken County Public Library

Paducah Bank

Audubon Child Care Assistance Program

Child Watch

Commission for Children with Special Health Care Needs

Tornado Alley

Care Bears Day Care

Easter Seals Child Development Center

Kids r Kids Day Care

Lourdes Child Care

Western Baptist Child Development Center

McCracken County Cooperative Extension Service

Kentucky Works Program

Kids Company Too!

Merryman House

Oscar Cross Boys & Girls Club

Paducah Career Center

Paducah Police Department

Purchase District Health Department

Rick’s Pharmacy

Child WatchCarrie BakerImmanuel Baptist ChurchLittle Kings & QueensOlivia’s PlayhouseFour Rivers Behavioral HealthPaducah Housing AuthorityUK Dental ProgramDr. Troy NelsonFamily Service SocietyKids Company 1Kentucky HomeplaceMorgan FRYSCPurchase Area Development DistrictPaducah Fire DepartmentPaducah Cooperative MinistriesAmerican Red CrossRobert Bryant – Security Department Purchase Area Sexual Assault CenterWest Kentucky Health CoalitionSalvation ArmySt. Nicholas Clinic