Budget Draft 2013 - laurentian.civicweb.net

2013 Draft Budget –April 4

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Page 1 of 37

WATER – (Surplus)/Deficit

YEAR (Surplus)/Deficit Per Year Accumulated

BALANCE $ 14,137.63

2008 $ (108,870.99) $ (94,733.36)

2009 $ (55,833.36) $ (150,566.72)

2010 $ 58,324.80 $ (92,241.92)

2011 $ 101,459.17 $ 9,217.25

2012

2013


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WATER – Reserve Contributions

YEAR CONTRIBUTION FINANCE BALANCE

BALANCE $ 147.00

2009 $ 32,829.00 $ 32,976.00

2010 $ 80,505.00 $ 113,481.00

2011 $ 174,075.00 $ 287,556.00

2012 $ 70,000.00 $ 1,300.00 $ 356,256.00

2013 $ 150,013.00 $ 206,243.00


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Page 2 of 37

WATER – Flat Rate Comparison2013 Draft Budget –April 4

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$‐

$100.00

$200.00

$300.00

$400.00

$500.00

$600.00

2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 *2013

WATER FLAT RATE COMPARISON

LV FLAT RATE

CITY FLATE RATE

CITY at 1.5 times

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WATER – Metered Rate Comparison


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$0.00

$1.00

$2.00

$3.00

$4.00

$5.00

$6.00

$7.00

$8.00

$9.00

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 *2013

METERED RATE COMPARISON

LV ‐ First 30,000 gallons

CITY ‐ First 30,000 gallons

CITY at 1.5 times

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Page 3 of 37

WATER – Operating ‐ Revenue2013 Draft Budget –April 4

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2012 2013

Account Name Year to Date Budget Amount Budget Amount Special Charges

‐Water Frontage $ (182.52) $ (183.00) $ (183.00)

Misc. Water charges $ ‐ $ (200.00) $ (200.00)

Water Service Fees $ (378,817.03) $ (392,313.65) $ (413,320.00)Transfers from

Water Reserve $ (1,300.00) $ (1,300.00)$ (145,013.00)

Water Surplus Previous Year $ ‐ $ ‐ $ ‐

Total Revenue: $ (380,299.55) $ (393,996.65) $ (558,716.00)

2013 Reserve financing includes the portion allocated to the MIII Capital Program for Roy Street.

‐ $68,820.15 for Roy Street‐ $76,192.85 to offset rates‐ May need to increase or decrease depending on surplus/deficit

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WATER – Operating – Expenses


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2012 2013

Account Name Year to Date Budget Amount Budget Amount

City of Pembroke $ 236,276.84 $ 221,835.60 $ 259,905.00

Transfer to Water Reserve

$ 70,000.00 $ 70,000.00

Previous Year Deficit $ 9,217.25 $ 9,217.25

Capital Expenditures $ 14,028.00 $ 205,000.00

Total Expenditures: $ 428,313.71 $ 393,996.65 $ 558,716.00

WaterHighlighted accounts with increased expenses‐ City of Pembroke has indicated a 10% increase over last years actual‐ At this time no transfer to reserve is indicated‐ Capital expenditures are outlined on separate slide‐ Recommend Interest at 1% per month or 12% per annum on outstanding water receivables

effective next billing

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Page 4 of 37

WATER – TESTING RATES2013 Draft Budget –April 4

th2013 REPORT ON WATER RATES

City of Pembroke Water Billing for 2013

Total Proposed City Bill $ 259,905.00

Metered Water Billing $ 76,820.44 29.56%

Balance: $ 183,084.56 70.44%

Number of Residential Customers: 673

Estimated City of Pembroke Water Costs to Residents: $ 272.04

Balance of expenses other than City Water Charges for 2012: $ 210,491.07

Number of Residential Customers: 673

$ 312.77

Flat rate test: $ 584.81 per year

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WATER – Capital


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Budget User Fees Grant Reserves

Roy St. West $760,000 Includes HST

Watermain $196,000

WaterworksSupplies

$4,000

Water Study –West End

$5,000

Water‐ Roy St. West – Waterworks portion of the overall project‐ Waterworks Supplies – necessary tools and supplies to deal with watermain

breaks and other emergency situations.‐ Water Study (West End) – an updated study to determine what the financial

implication would be for new water hook‐ups to the existing line and whether other lines could be constructed off of the main watermain

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Page 5 of 37

WATER Proposed Flat Rate Increase


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2009

$400.00

2010/2011/2012

$450.00

12.5% increase

2013

$500.00

11.11% increase

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WATER Proposed Metered Rate Increase


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2009

$7.15

2010/2011/2012

$7.27

1.68% increase

2013

$8.08

11.11% increase

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Page 6 of 37

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Page 7 of 37


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SEWER – (Surplus)/Deficit

YEAR (Surplus)/Deficit Per Year Accumulated

BALANCE $

2008 $ 55,414.45 $ 55,414.45

2009 $ 115,567.33 $ 170,981.78

2010 $ (213,673.22) $ (42,691.44)

2011 $ 56,736.40 $ (14,044.96)

2012

2013


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Page 8 of 37

SEWER – Reserve Contributions

YEAR CONTRIBUTION FINANCE BALANCE

BALANCE $ 543,123.00

2009 $ 110,896.00 $ 139,000.00 $ 515,019.00

2010 $ 49,972.00 $ 564,991.00

2011 $ 77,478.00 $ 642,469.00

2012 $ 90,243.00 $ 732,712.00

2013 $ 93,000.00 $ 825,712.00


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SEWER – Rate Comparison


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0.000000

0.100000

0.200000

0.300000

0.400000

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0.700000

2005 2006 2007 2008 2009 2010 2011 2012

SEWER RATE COMPARISON

Residential

Commercial

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Page 9 of 37

SEWER – Operating ‐ Revenue2013 Draft Budget –April 4

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2012 2013


Special Charges‐ Sewer $ (450,272.96) $ (449,843.00) $ (462,582.00)

Special Charges‐City Sewer $ (36,165.27) $ (42,000.00) $ (42,000.00)

Special Charges‐Sewer Frontage $ (6,666.33) $ (6,666.00) $ (6,666.00)

Transfer from Reserves Sewer $ ‐ $ ‐ $ ‐Sewer Surplus Previous Year $ (14,044.96) $ (14,025.00)

$ (507,149.52) $ (512,534.00) $ (511,248.00)

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SEWER – Operating – Expenses


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HIGHLIGHTEDEXPENSES

2012 2013


Debenture Payments $ 114,282.00 $ 114,282.00 $ 111,101.00

City of Pembroke $ 189,963.46 $ 237,717.00 $ 220,000.00 Transfer to Sewer Reserve $ 90,243.00 $ 90,243.00 $ 93,000.00

Capital Expenditure $ 15,504.00

Total Sewer System $ 458,185.15 $ 512,534.00 $ 511,248.00

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Page 10 of 37

SEWER – Capital2013 Draft Budget –April 4

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Budget User Fees Grant Reserves

Roy St. West $760,000 Includes HST

Sanitary Sewer $15,504

Sewer‐ Roy St. West – Sanitary Sewer portion of the overall project

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SEWER – Rates


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• Rates are based on Assessment

– Unable to calculate the rates at this time until all information is updated on‐line

• OPTIONS

– Proceed with budget and calculate rates later

or

– Wait until rates can be calculated

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Page 11 of 37

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Page 12 of 37


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CAPITAL – AdministrationCommitted


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Budget Tax Levy Grant Reserves

Asset Management

Plan$32,000 $22,400 $9,600

‐ RFP – drafted‐ Funds received March 28, 2013‐ RFP ‐ Due Date: April 30th, 2013

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Page 13 of 37

CAPITAL – AdministrationPriority #1


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Add Expansion Panel to Generator

$2,430 $2,430

Wiring for Chambers

$2,000 $2,000

Municipal Office‐ Expansion Panel to Generator

‐ Expansion electrical was never added to Generator‐ Backup required for Emergency Planning‐ Municipality still needs to function when a power outage occurs‐ Business Continuity Planning.

‐ Wiring for Chambers – desks are capable

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Council Mobility

‐iPad/Laptop$15,000 $15,000

iPad/Laptop

‐ Decision on type of mobile computing equipment to utilize as a Council member

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Page 14 of 37



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Municipal Office

‐ Continue computer upgrades‐ Reduce IT maintenance


ComputerReplacements

$4,000 $4,000

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Municipal Office

‐ Present Photocopier is on its last legs (monthly service calls)‐ Recommend lease with a maintenance contract

‐ Ensures maintenance is completed to reduce downtime‐ Lease allows ability to upgrade sooner to new technology


Photocopier $8,000 $8,000

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Page 15 of 37



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Municipal Office

‐ Accounts Receivable Module for Financial software‐ Ensure revenues are recorded as soon as they are billed‐ Ability to track‐ Ability to add interest/penalty monthly‐ Ability to send out statements‐ Ensures all staff have access to necessary information at the push of a button‐ Ability to transfer to taxes


A/R module $3,000 $3,000

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Municipal Office

‐ Microsoft software upgrade from Office Product 2003 to 2010‐ Continue software upgrades‐ Reduce IT maintenance


Software Upgrade

$2,000 $2,000

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Page 16 of 37



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Smart Board $8,000 $8,000

Municipal Office

Quickly generateideas and build consensusInteractive displays make meetings more collaborative ‐ people are engaged in discussions and eager to contribute their suggestions and ideas.Interact with digital contentCommunicate ideas using a touch‐enabled surfaceUse high‐impact visuals and multimedia

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Municipal Office

‐ Present Postage machine requires major work ‐ $1,000‐ Present Shredder is not working to capacity – past its useful life‐ Recommend lease with a maintenance contract

‐ Ensures maintenance is completed to reduce downtime‐ Lease allows ability to upgrade sooner with newer technology


Postage Machine

$4,000 $4,000

Shredder $1,600 $1,600

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Page 17 of 37

CAPITAL – FirePriority #1


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Firefighters

‐ New firefighters require full gear upon hire


Gear for New Firefighters

$10,000 $10,000

31



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Firefighters

‐ Equipment required to fight wildland fires‐ Lighter coveralls designed for fighting wildland fires


Coveralls & Helmets

$5,000 $5,000

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Page 18 of 37



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Fire Equipment

‐ Electric Smoke Ejector over 35 years and is a safety hazard‐ Breathing Apparatus/Air Bottles – annual replacement of 3 to 4 as lifespan is

limited‐ Pagers – annual replacement of 3 pagers

Replacements Budget Tax Levy Grant Reserves

Electric Smoke Ejector

$2,000 $2,000

Breathing Apparatus/Air

Bottles$1,200 $1,200

Pagers $2,000 $2,000

33



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Fire Station

‐ Roof has been repaired to extend the life of the existing roof but is in need of total replacement.


Roof $10,000 $10,000

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Page 19 of 37

CAPITAL – FireWish List


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Fire Station

‐ Basic Rit Kits are a radio, flashlight, hand tools and survival gear.

‐ Fall Arrest System


Rit Kit $2,500 $2,500

Fall Arrest $2,500 $2,500

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CAPITAL – Public WorksCommitted Projects


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Public Works

‐ ¾ TON 4x4/plow – purchased‐ 2012 Guiderail Replacement – areas have been marked – replacement will

start in the next two weeks‐ Backhoe/Loader – Insurance claim due to fire – deductible paid


¾ Ton 4x4 /plow $55,000 $55,000

2012 Guiderail $30,000 $30,000

Backhoe/Loader $7,500 $7,500

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Page 20 of 37

CAPITAL – Public WorksPriority #1


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Public Works

‐ Roy Street West has been slated for reconstruction for the last two years. ‐ Combination of Roads, Storm Sewer, Waterworks and Sanitary Sewer Project‐ An application to the MIII has been sent and we are currently awaiting the

results of that application.‐ Jp2g has designed the project and it is shovel ready.‐ If funding not received funding recommendation to borrow from within. This

will enable staff to continue with regular capital works


Roy Street West $760,000 $534,375

Road Work $329,840 $156,805

Storm Sewer $194,940

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CAPITAL – Public WorksRoads ‐ Paved


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Public Works

‐ Works to be completed by Municipal Staff, excluding final grading and paving‐ B‐Line Rd – works to be completed by contractor‐ See separate slides for details

In Priority Budget Tax Levy Grant Reserves

Roads ‐ Paved

TOTAL: $768,000 $568,000 $200,000

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Page 21 of 37



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Roads ‐ Paved

B‐Line Rd $ 368,500.00 $ 168,500.00 $ 200,000

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Roads ‐ Paved

Vaudry Rd $ 93,500.00 $ 93,500.00

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Page 22 of 37



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Roads ‐ PavedWhispering Pines Cres.

$ 79,000.00 $ 79,000.00

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Roads ‐ Paved

Spruce St. W. $ 39,500.00 $ 39,500.00

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Page 23 of 37



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Roads ‐ Paved

Rahns Rd $ 187,500.00 $ 187,500.00

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CAPITAL – Public WorksRoads ‐ Unpaved


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Public Works

‐ Granular “A” continued resurfacing program‐ Total Tonnage 14,084‐ D.C. = Development Charges

In Priority Budget Tax Levy D.C. Reserves

Ross Rd $41,000 $41,000

Meitz Rd $15,000 $15,000

Bluebird Rd $13,000 $13,000

Woito Station Rd $16,000 $16,000

Stones Rd $10,000 $10,000

Rahns Rd $26,000 $26,000

Lubitz Rd $6,000 $6,000

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Page 24 of 37

CAPITAL – Public WorksRoads ‐ Equipment


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Public Works‐ Tandem Plow ‐ budgeted for in 2012. Funding is still available through

Federal Gas Tax ‐ Culverts – bulk order to replace depleted stock

In Priority Budget Tax Levy Grants Reserves

Replacements

Tandem Plow $200,000 $200,000

Culverts $25,000 $25,000

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Public Works‐ Rubber Tire Excavator – new purchase but would replace the

1978 Grader. Roadside brushing, roadwork, ditching, and culvert installation


Replacements

Rubber Tire Excavator

$300,000 $300,000

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Page 25 of 37



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Public Works‐ Tractor/Mower – Replacement of 1984 – beginning to show signs of aging


Replacements

Tractor/Mower $120,000 $120,000

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CAPITAL – Public WorksRoads – Projects (1)


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Public Works

‐ Guardrails – 2013 portion of repair/replacement program‐ Sign Reflectivity – Minimum Maintenance Standards require testing to be

completed annually. Testing would be completed by a contractor. Report will be provided electronically and will be tied into our asset management program. Once complete – annual upkeep will be conducted through operations budget

‐ Road Signs – Once Sign Reflectivity is complete it is anticipated that a large volume of signs will need to be replaced. New speed limit signs are also included in the budgeted amount to comply with the new Speed Limit By‐law


2013 Guardrail $30,000 $30,000

Sign Reflectivity $6,000 $6,000

Road Signs $12,000 $12,000

48

Page 26 of 37



th

Public Works‐ Intersection Repairs – various locations where Township Roads meet County

Roads. ‐ Hwy 41 Yard – uneven pavement in front of sand and salt dome makes it

difficult to load trucks and clean up after salt deliveries‐ Shady Nook Parking – In 2012 the full parking lot base was completed and is

ready to be paved. The Shady Nook Recreation Association is donating $5,000 towards the paving of the parking lot.

In Priority Budget Tax Levy Donation Reserves

Intersection Repairs

$20,000 $20,000

Hwy 41 Yard $15,000 $15,000

Shady Nook Parking

$50,000 $45,000 $5,000

49



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Public Works

‐ Fleet GPS & Road Patrolling Software – Committee recommendation for installation on vehicles used during winter operations and the Patrol Vehicle

‐ Traffic Study East End – Recommended since 2009 – recent surge of development it is felt the project should be completed in 2013


Fleet GPS $25,000 $25,000

Traffic Study East End

$50,000 $50,000

50

Page 27 of 37

CAPITAL – Public Services

Budget Tax Levy Grants Reserves

Tennis Net Free

Sand $2,000 $2,000

Tiller $1,000 $1,000


th

Public Services‐ Tennis Net found at Hwy 41 garage still in the package‐ Sand – top up of sand from last year‐ Tiller – at present Mayor Wilson has offered to lend his for this year, however

it is deemed appropriate for the Township to purchase one to enable staff and volunteers to utilize the tiller for “fluffing” the sand at the parks

51

CAPITAL‐Planning & Economic Development

Budget Tax Levy Grants Reserves

OP Mapping $10,000 $10,000

Retractable Banner Display

$600 $600

Emergency EvacuationCentre

$500 $500


th

Planning and Economic Development

‐ Official Plan Mapping – to be completed by the County of Renfrew‐ Retractable Banner Display‐ A building assessment of our evacuation centre in emergency plan to see

what the capacity is and what deficiencies we might have to address.

52

Page 28 of 37


th

53

CAPITAL ‐ COMMITTED


th

COMMITTED PROJECTS 2013 BUDGET PROCEED YES OR NO

Asset Management Plan $ 32,000.00

Replacement ‐ 2013 3/4 TON 4 x 4 $ 55,000.00 Replacement ‐ Backhoe/Loader (Insurance Claim) $ 7,500.00

2012 ‐ Guiderail Repair/Replacement $ 30,000.00

Hamilton Street Pumping Station Generator $ 75,000.00

Tennis Court Net (Found at Hwy 41 Garage) $ ‐

54

Page 29 of 37

CAPITAL ‐ DECISIONS2013 Draft Budget –April 4

th

PRIORITY PROJECT #1 2013 BUDGET PROCEED YES OR NO

Roy Street (Bruham to Karen) $760,0000 – HST INCLUDED

Road system ‐ 43.4% $ 329,840.00

Sanitary sewer system ‐ 2.04% $ 15,504.00

Storm sewer system ‐ 25.65% $ 194,940.00

Waterworks system ‐ 28.91% $ 219,716.00

55

CAPITAL ‐ DECISIONS


th

PRIORITY BY DEPARTMENT 2013 BUDGET PROCEED YES OR NO

Municipal Office

Add Expansion Panel to Generator $ 2,430.00

Wiring for Council Chambers $ 2,000.00

56

Page 30 of 37


th


Information Technology

Council ‐Mobile Computing $ 15,000.00

Computer Replacements $ 4,000.00

Photocopier (lease $200 m) $ 8,000.00

Software ‐ A/R Program (iCity) $ 3,000.00

Software Update ‐Microsoft Office (4) $ 2,000.00

Smart Board $ 8,000.00

Postage Machine $ 4,000.00

57



th


Fire

Additional Gear for New Firefighters (2 to 3) $ 10,000.00

Coveralls & Helmets (Wildfires) $ 5,000.00

Replacement of Electric Smoke Ejector $ 2,000.00

Breathing Apparatus ‐ Replacement Plan $ 1,200.00

Annual Replacement of Pagers (3) $ 2,000.00

Roof Replacement $ 10,000.00

RIT Kit $ 2,500.00

Fall Arrest System $ 2,500.00

58

Page 31 of 37


th


Public Works

Roads ‐ Paved

B‐Line Rd $ 368,500.00

Vaudry Rd $ 93,500.00

Whispering Pines Cres. $ 79,000.00

Spruce St. W. $ 39,500.00

Rahns Rd $ 187,500.00

59



th


Public Works

Roads ‐ Unpaved

Ross Rd $ 41,000.00

Meitz Rd $ 15,000.00

Bluebird Rd $ 13,000.00

Woito Station Rd $ 16,000.00

Stones Rd $ 10,000.00

Rahns Rd $ 26,000.00

Lubitz Rd $ 6,000.00

60

Page 32 of 37


th


Public Works

Roads ‐ EquipmentReplacement ‐ 2000 INTERNATIONAL TANDAM S/N $ 200,000.00

NEW ‐ Rubber Tire Excavator (Replace Grader) $ 300,000.00

Culvert Replacement $ 25,000.00

NEW ‐ Rubber Tire Excavator (Replace Grader) $ 300,000.00 Tractor & Mower Replacement (1984) ‐ low priority $ 120,000.00

61



th


Public Works

Roads ‐ Projects

2013 ‐ Guiderail Repair/Replacement $ 60,000.00

Sign Reflectivity Testing $ 6,000.00

Road Signs $ 12,000.00

Intersection Repairs $ 20,000.00

Highway 41 Works Yard Paving $ 15,000.00

Fleet GPS & Road Patrol System $ 25,000.00

Traffic Study (East End) $ 50,000.00

62

Page 33 of 37


th


Public Works

Roads ‐ Parking

SHADY NOOK ‐ Parking Lot $ 50,000.00

63



th


Public Works – Waterworks

Waterworks Supplies $ 4,000.00

Water Study Update ‐West End $ 5,000.00

64

Page 34 of 37


th


Parks

Sand $ 2,000.00

Tiller $ 1,000.00

65



th


Planning and zoning

Official Plan ‐Mapping Services $ 10,000.00

Economic Development

Retractable Banner Display $ 600.00

EMA ‐ Reception and Evacuation $ 500.00

66

Page 35 of 37

TOWNSH

IP OF LA

UREN

TIAN VALLEY

2012 CAPTIAL PROJECTS

FINAL BUDGET

UNITS

2012 BUDGET

TAX LEV

YFU

NDED

TOTA

L GEN

ERAL GOVER

NMEN

T:59,650.00

$

12,000.00

$

47,650.00

$

TOTA

L PROTECTION SER

VICES:

29,000.00

$

‐$

29,000.00

$

TOTA

L PAVED

:6.4

500,000.00

$

500,000.00

$

‐$

TOTA

L ROADS UNPAVED

:36.4

93,750.00

$

93,750.00

$

TOTA

L TR

ANSPORTA

TION SER

VICES:

317,050.00

$

‐$

317,050.00

$

TOTA

L EN

VIRONMEN

TAL SERVICES:

1,300.00

$

‐$

1,300.00

$

TOTA

L REC

REA

TION AND CULTURAL SERVICES:

9,800.00

$

9,800.00

$

‐$

TOTA

L PLA

NNING AND DEV

ELOPMEN

T:3,000.00

$

3,000.00

$

‐$

TOTA

L TA

NGIBLE CAPITAL ASSETS:

1,013,550.00

$

524,800.00

$

488,750.00

$

Page 36 of 37

TOWNSH

IP OF LA

UREN

TIAN VALLEY

2013 CAPTIAL PROJECTS

BUDGET

2013 BUDGET

TAX LEV

YFU

NDED

TOTA

L: COMMITTED PROJECTS

199,500.00

$

7,500.00

$

192,000.00

$

TOTA

L: PRIORITY PROJECTS

760,000.00

$

156,805.00

$

603,195.00

$

PRIORITY PROJECTS BY DEP

ARTMEN

T

TOTA

L: M

unicipal Office

4,430.00

$

2,000.00

$

2,430.00

$

TOTA

L: Inform

ation Technology

45,600.00

$

32,600.00

$

13,000.00

$

TOTA

L: Fire

35,200.00

$

4,000.00

$

31,200.00

$

TOTA

L PAVED

:768,000.00

$

568,000.00

$

200,000.00

$

TOTA

L UNPAVED

:127,000.00

$

127,000.00

$

TOTA

L: R

oad

s ‐ Eq

uipmen

t645,000.00

$

‐$

645,000.00

$

TOTA

L: R

oad

s ‐ Projects

158,000.00

$

78,000.00

$

80,000.00

$

TOTA

L: R

oad

s ‐ Parking

50,000.00

$

45,000.00

$

5,000.00

$

TOTA

L: W

aterworks

9,000.00

$

‐$

9,000.00

$

TOTA

L: Parks

3,000.00

$

3,000.00

$

‐$

TOTA

L: Planning an

d zoning

10,000.00

$

10,000.00

$

‐$

TOTA

L: Economic Developmen

t1,100.00

$

1,100.00

$

‐$

TOTA

L 2013 CAPITAL REQ

UESTS

2,815,830.00

$

908,005.00

$

1,907,825.00

$

Page 37 of 37

Documents

Budget Draft 2013 - laurentian.civicweb.net