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CAST FRC-D 2013-035. 2012 budget report, draft budget request for 2013 and future outlook. Martyn Davenport 18 June 2013. 2012 Budget report . 4 He High Sensitivity run 2012 budget report Magnet operation costs 2012 The status of the CAST Common Fund end 2012. - PowerPoint PPT Presentation
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2012 budget report, draft budget request for 2013 and future outlook
Martyn Davenport
18 June 2013
CAST FRC-D 2013-035
2012 Budget report
4He High Sensitivity run
2012 budget report
Magnet operation costs 2012
The status of the CAST Common Fund end 2012
Program for 2012 - 4He high sensitivity run• Remove 3He from CAST and store in transport bottle for shipment back to LLNL
Thanks to TE-CRG cryolab! 2M$ 3He safely transferred and stored
• Cut trees to clear line of sight for sun filming • Check alignment of XRT/CCD with laser (magnet warm)• Sun filming• Add 300 mbar 4He Cool-down magnet• Insert new GRID in tracking/ test (1st time since 2002)• Data taking 4He new GRID in tracking program• Sun filming in September
Upgraded system but weather poor• Continued data taking• End data taking start of intensive tests
Last time He gas in cold bore• Tests for CFD analysis & data anaysis • Full survey GRID (aide and collaboration of CERN surveyors excellent record 3.5d)• Remove SSMM detectors and check alignment XRT/CCD with laser (magnet cold)• Forced warm up of the magnet to ambient temperature by mid-December• Prepare to open cryostat early in 2013 before LS1
2012 Budget report
• 2012 is the first year of the Addendum No4 concerning the Phase IV (2012-2014)
• Contributions for the Phase IV are detailed in the table below.
Phase IV - Contributions table
Standard (kCHF)
In-kind details (2012-2014)
Special (kCHF) Total
Cash In-Kind Cash or in-kind
(kCHF)2012 2013 2014 2012 2013 2014 2012 2013 2014
CERN 20 20 20 15 15 15 Technical support 105
IRFU-Saclay, France 18 184 184 54
Greek Delegation 100 100 100 50 50 50 450
UP, Greece 30 304 304 90
UTH, Greece 54 54 54 15
NCSR, NTUA, Greece 34 34 34 9
TU-Darmstadt, MPE UFRA, Germany
3.6 3.6 3.6 6 36 6Mech wkshp
(6,6,6), PANTER tests
58.8
MPP, Germany 5 5 5 15
Columbia U., USA 54 54 54 15
DTU-Space, Denmark 54 54 54 15
UD, Turkey 104 104 104 30
U Bonn, Germany 104 104 104 30
INR, Russia 6 6 6 18
LLNL, USA 154 154 154 45
UBC, Canada 5 5 5
Mech & Elec wkshp
15
RBI, Croatia 15 15 15 45
UZ, Spain 304 27 27 Staff at CERN 84
UT, Italy 54 54 54 15
MPS, Germany 10 10 104 30
TOTAL 216.6 216.6 246.6 64 94 37 88 88 88 1138.8
Cash+ In Kind + Special =Average of 380 kCHF / year
2012 -2014 Manpower and Team leaders
InstituteTeam leader
Physicists
Minimum annual contribution
assuming 5k/PhD(CAST contact) [kCHF]
CERN M. Davenport 4 20
IRFU-Saclay, France I. Giomataris 3 15UP, UTH, NCSR, NTUA, Greece K. Zioutas 7 35
U Bonn, Germany K. Desch 2 10
TUD, Germany D. Hoffmanm 2 10
UFRA, Germany J. Jacoby 1 5
MPP, Germany G. Raffelt 1 5
UD, Turkey S. A. Cetin 2 10
INR, Russia S. Gninenko 1 5
DTU-Space, Denmark F. Christensen 1 5
LLNL, USA M. Pivovaroff 3 15
UBC, Canada M. Hasinoff 1 5
Columbia U, USA C. Hailey 1 5
RBI, Croatia M. Krcmar 3 15
UZ, Spain I. Irastorza 6 30
UT, Italy G. Cantatore 2 10
MPS, Germany S. Solanki 1 5
TOTAL 41 205
Status end 2011• Balance 137.4 kCHF• Outstanding contributions 105.8 kCHF• To be carried on into 2012-2014
Institute Outstanding end 2011
(kCHF)CERN 4.9IRFU-Saclay, France Greek Delegation 50.0UP, Greece UTH, Greece NCSR, NTUA, Greece TU-Darmstadt, MPE UFRA, Germany 5.2MPP, Germany 1.4Columbia U., USA DTU-Space, Denmark UD, Turkey 10.0INR, Russia LLNL, USA 7.6UBC, Canada 5.0RBI, Croatia UZ, Spain 21.6UT, Italy 0.1MPS, Germany
TOTAL 105.8
Contributions 2012
• Contributions in 2012: CASH 118.3 kCHF (plus 17.58 kCHF reimbursements)
In-kind contributions 109.9 kCHF
Total for 2012 228.2 kCHF (compared to 368.8 kCHF promised in Add No 4)
• Over-page details of contributions
Contributions 2012 Addendum No 4 for 2012
(kCHF)Actual contributions in 2012
(kCHF)
Add. No 4 minus Actual
Contrib.
(kCHF)Institute
Standard Special Total Standard Special Total
Cash in-kindCash or in-kind Cash in-kind
Cash or in-kind
2012 2012 2012 2012 2012 2012 2012 2012 2012
CERN 20 15 35 0.0 75.1 75.1 -40.1IRFU-Saclay, France 18 18 18.0 18.0 0.0Greek Delegation 100 50 150 25.0 25.0 125.0UP, Greece 30 30 51.7 51.7 -21.7UTH, Greece 5 5 0.0 5.0NCSR, NTUA, Greece 3 3 0.0 3.0TU-Darmstadt, MPE UFRA, Germany
3.6 6 9.6 3.6# 1.55 5.2 4.4
MPP, Germany 5 5 0.0 0.0 5.0Columbia U., USA 5 5 0.0 0.0 5.0DTU-Space, Denmark 5 5 0.0 0.0 5.0UD, Turkey 10 10 0.0 0.0 10.0U Bonn, Germany 10 10 0.0 0.0 10.0INR, Russia 6 6 0 0.0 6.0LLNL, USA 15 15 4.9 4.9 10.1UBC, Canada 5 5 0 0.0 5.0RBI, Croatia 15 15 0.0 0.0 15.0UZ, Spain 27 27 10.0* 27 37.0 -10.0UT, Italy 5 5 1.3 1.3 3.7MPS, Germany 10 10 10.0 10 0.0
TOTAL 217 64 88 368.6 118.3 109.9 0.0 228.1 140.5
Expenditure 2012
• Expenditure reached 86% of the 2012 Budget estimate
• Over-page details of expenditure
M&O A 2012
2012 Budget estimate(kCHF)
Actual expenditure
(kCHF)General M&O Industrial services and subsistence 163 194.2Experimental operation costs 105 81.0Experimental upgrades Common Investments 47 20.6Low energy detector and window development 4 0.0MFB platform 8 0.1
Total 327 295.9
2012 detailed budget versus actual expenditure 2012 2012 GENERAL M&O budget actual a) Industrial services and subsistence 1 Students 34 60.32 Spokesman 60 59.83 External support for CFD 52 55.44 External support for Slow Control 11 15.75 Mechanical support (FSU) 6 3.06 Total 163 194.2 b) Experimental operation costs 7 Stores 8 10.58 Cars 12 10.69 Phones/printing/transport costs 8 6.5
10 Gas/cryo liquids 2 0.011 Epool 14 15.812 Mechanical workshops and materials (CERN plus Institutes ) 2 0.013 Subsistance/expenses (data taking) 10 4.714 GRID 6 0.015 Aid for breakdown in detector subsystems 6 5.416 Slow Control(computers/monitors/tapes) 2 3.317 Repairs, maintenance on pumps& gauges & RGA 5 7.318 Mechanical movement maintenance & running costs 4 0.019 Electrical work and cabling workshop 3 1.120 Safety 2 0.8
21Divers(vacuum cleaning/ cleaning/ outreach/ courses/ trips /Patras wksp grant) 6 1.5
22 Payment AB for FSU for power converter +3He PLC maintenance 7 5.023 Contract with ABB (6k + contigency for call outs) 8 8.624 Total 105 81.0
2012 detailed budget versus actual expenditure (cont.) Experimental upgrades 2012 2012 a) Common Investments
25 Vacuum run Windows, wedges to straighten MFB pipework 6 0.026 Windows tests in x-ray beam (PANTER?) 2 0.027 Webcam System/sunfilming upgrades/alignment monitors 5 1.228 3He standby maintenance and eventual system removal 0 0.029 3He system to refill LLNL bottle and shipment back to LLNL 10 7.930 Tree clearance for sun filming 2 1.931 Instrumentation (load pin displays) 5 1.032 Cable replacement and contribution to cryo repairs 8 8.633 Storage/ barrack outside SR8 for (e.g. Barbe/INGRID/LLNL-XRT) 2 0.034 Intervention to open or close cryostat 4 0.035 Scaffolding for interventions 3 0.036 sub total 47 20.6 b) Low Energy Detector and Window development
37 Support physicists for studies and calculations new physics 0 038 Support for Low Energy detector R&D and tests 2 039 Low Energy Windows, prototypes and tests 2 040 sub total 4 0 c) MFB Platform
41 Design - new loading calculations, study to strengthen XRT platform. 6 0.142 Design, integration of vacuum lines and vacuum interfaces to some detectors 2 043 New MFB XRT platform or strengthening of the existing one 0 044 Mechanical work for mounting new instruments/shielding on CAST 0 045 Electrical work & cabling on new instruments/new detector 0 046 sub total 8 0.147 Total 59 20.748 Grand Totals 327 295.9
Outstanding contributions end 2012
Institute
Outstanding Contributions
end 2011
(kCHF)
Add No 4 -Actual
contribution (kCHF)
Add No 4 - Actual
Contribution + Outstanding 2011
(kCHF)
Total Outstanding Contributions
(kCHF)
2011 2012 2012 2011+2012CERN 4.9 -40.1 -35.2 IRFU-Saclay, France 0.2 0.0 0.2 0.2Greek Delegation 50.0 125.0 175.0 175.0UP, Greece -21.7 -21.7 UTH, Greece 5.0 5.0 5.0NCSR, NTUA, Greece 3.0 3.0 3.0
TU-Darmstadt, MPE, UFRA, Germany 5.15 4.4 9.6 9.6
MPP, Germany 1.4 5.0 6.4 6.4Columbia U., USA 5.0 5.0 5.0DTU-Space, Denmark 5.0 5.0 5.0UD, Turkey 10.0 10.0 20.0 20.0U Bonn, Germany 10.0 10.0 10.0INR, Russia 6.0 6.0 6.0LLNL, USA 7.6 10.1 17.7 17.7UBC, Canada 5.0 5.0 10.0 10.0RBI, Croatia 15.0 15.0 15.0UZ, Spain 21.6 -10.0 11.6 11.6UT, Italy 0.1 3.7 3.8 3.8MPS, Germany 0.0 0.0
TOTAL 105.95 140.5 246.4 303.3
M&O B a)
• a) Detector & sub-system M&O
Institute
X-ray detector or X-ray detector M&Osub-system 2012
[kCHF] IRFU-Saclay, France M&O existing detectors 10.3
TU Darmstadt, GermanyTwo NAS systems for DAQ & storage system at TUD. Pump repairs 7.1
UZ, SpainSupport and maintenance of MM detectors 10.0
U Bonn, Germany InGrid integration visits to CERN 1.5CERN, Switzerland X-ray Lab consumables and Epool 7.0U Patras, Greece Nano windows 4.0TOTAL 39.9
M&OB
• b) Detector & subsystem investment, development, construction, testing, installation & alignment.
• Quite large investments made…
Institute
X-ray detector or
X-ray detector M&O
sub-system 2012-2014 [kCHF]
IRFU-Saclay, France X-Y micobulk MM 1.2
UZ, SpainConstruction , installation of new SSMM setup in 2012 38.4
U BonnInvestment in new InGrid (detector, HV+gas system, DAQ 24.1
CERN, Switzerland
Sample manipulator design , Amptek SDD detector, filter holders, target foils, vacuum, PS for large SDD, XY microbulk MM 30.3
U Patras Nano windows 11.0TOTAL 105.1
Summary M&O A & B Contributions 2012
• Total contributions in 2012 were 373.1 kCHF
Category2012
Fraction[kCHF]
Category A (I) 118.3 0.32
Category A (II) 109.85 0.29
Category B (a) 39.9 0.11
Category B (b) 105.1 0.28
Total 373.1 1.00
Magnet Operation in 2012
Actual values Projected values
Item Dept 2011 2012 2013 2014 Units
Cryogenics M&O EN (kCHF) 180 180 180 180
Cryogenics power (hours) 2951 4877 4380 6570
EN (kCHF) 81 134 120 181
Power Converter power (hours) 797 1576 1445 2168
EN (kCHF) 6 11 10 16
FSU maintenance (TE)
CAST
(kCHF) 5
5
5
5
Yearly TOTAL CERN (kCHF) 267 325 311 376
Status Common Fund end 2012
• Balance 69.9 kCHF
• Outstanding contribution 303.3 kCHF
• Balance was low Prefer to keep a buffer of >100kCHF
• Outstanding Contributions extremely high Main causes:
• Institutes awaiting signing of Add No4• Financial constraints at home
Draft Budget request 2013
Schedule 2013
Experimental Program
Draft Budget request
Overall financial situation
Schedule 2013 • Start the repair of the helium gas leak from the cryogenics cooling circuit on top of the
MFB 2012 - losing 60m3/day of cold 4He gas – the escaping gas mostly recovered to balloons)
• Open the MRB end of the cryostat & slide back the large MFB bellows Thanks to TE-CRG
• Separate the 3He gas lines from the cold bore • Remove the x-ray cold windows
Replace with open flanges linking cold bore vacuum to detector lines
• Add new temperature probes to improve magnet temperature monitoring • Strengthen welding of XRT platform to accommodate new heavy shielding
Thanks to EN-MME• Dismount definitively the pn-CCD detector• Close up the cryostat• Pump down cryostat - 10 days ago
Some small leaks but eventually cured without reopening• Thanks Jean-Michel Laurent (TE-VSC retired) Today !
Schedule (cont)
• Complete mechanical repairs on cryogenic compressors (TE-CRG) – vibration problems• Dismount the MPE XRT and send to PANTER for calibration• Cool magnet- mid July• Test magnet 13kA , then magnet temperature systematics tests (new temp probes)• Install new SRMM detector and new heavy shielding• Install Low Energy detector(s) on vacant beam port• Full survey GRID measurement (counterweights to simulate loading when data taking)• 3-4 weeks Solar tracking (tests & or data taking) with Low Energy detector(s) and
SRMM (also SSMM (S5))• Reinstall MPE XRT• Realign XRT with laser• Install new InGrid detector on XRT and align both together• Commission InGrid and also install the SSMM with new VETO counter at the other end• Commission all detectors • Short data taking run in November • (The new XRT from LLNL will not be installed in 2013)
Draft Budget Request 2013
• Budget to fulfil schedule above• Reduced from 355 kCHF (in Add No4) to 301 kCHF
In order to take account of changes in planning Calibration of existing XRT late in the year No installation of new XRT in 2013 Reduced data taking period Less subsistence required
• In 2012, the expenditure was very similar ………at 296 kCHF• Detailed budget request over-page (compare to Add No4 )
M&O A 2013 2013 Budget Request
[kCHF]
Industrial services and subsistence 76Experimental operation costs 130Common investments 47
Low Energy detector and window development 14
MFB platform 34
Total 301
Detailed 2013 budget request 2013 2013 GENERAL M&O Add 4 FRC a) Industrial services and subsistence 1 Students 37 372 Spokesman 60 303 External support for CFD 6 34 External support for Slow Control 12 05 Mechanical support (FSU) 12 66 Total 127 76 b) Experimental operation costs 7 Stores 16 168 Cars 12 129 Phones/printing/transport costs 8 8
10 Gas/cryo liquids 2 211 Epool 12 1112 Mechanical workshops and materials (CERN plus Institutes ) 8 813 Subsistance/expenses (data taking) 16 1214 GRID plus XRT alignment 8 815 Aid for breakdown in detector subsystems 3 416 Slow Control(computers/monitors/tapes) 6 617 Repairs, maintenance on pumps& gauges & RGA 10 1018 Mechanical movement maintenance & running costs 4 419 Electrical work and cabling workshop 8 620 Safety 2 221 Divers(vacuum cleaning/ cleaning/ outreach/ courses/ trips /Patras wksp grant) 6 622 Payment AB for FSU for power converter +3He PLC maintenance 7 723 Contract with ABB (6k + contigency for call outs) 8 824 Total 136 130
2013 Experimental upgrades Add 4 FRC a) Common Investments
25 Vacuum run Windows, wedges to straighten MFB pipework 0 226 XRT test in x-ray beam (PANTER) 5 3027 Webcam System/sunfilming upgrades/alignment monitors 5 228 3He standby maintenance and eventual system removal 4 229 3He system to refill LLNL bottle and shipment back to LLNL 0 030 Tree clearance for sun filming 0 031 Instrumentation (load pin displays) 5 532 Cable replacement and contribution to cryo repairs 4 233 Storage/ barrack outside SR8 for (e.g. Barbe/INGRID/LLNL-XRT) 7 034 Intervention to open or close cryostat 4 035 Scaffolding for interventions 4 4
36 sub total 38 47 b) Low Energy Detector and Window development
37 Support physicists for studies and calculations new physics 2 238 Support for Low Energy detector R&D and tests 6 639 Low Energy Windows, prototypes and tests 6 6
40 sub total 14 14 c) MFB Platform
41 Design - new loading calculations, study to strengthen XRT platform. 4 442 Design - integration of vacuum lines and vacuum interfaces to some detectors 6 643 New MFB XRT platform or strengthening of the existing one 16 1044 Mechanical work for mounting new instruments/shielding on CAST 8 845 Electrical work & cabling on new instruments/new detector 6 646 sub total 40 3447 Total 92 95
48 Grand Totals 355 301
Overall Financial Situation
• Addendum No 4 signing phase - ~ 60% Institutes have signed (see overpage)
• Only 59.5 kCHF in Cash Contributions in 2013 so far due to late completion of Add No 4• At the end of 2013 with no further Contributions to the Common Fund…
Balance will be -116 kCHF
• We will come back to this in the financial outlook for Phase IV
(kCHF)Balance start of 2013 69.0All Cash Contributions in 2013 (see table 10) 59.5
Total 128.5Expenditure 55.0Balance 11 June 2013 73.6 Outstanding Commitments 11 June 2013 19.4Estimated still to spend to end of 2013 170.0
Total 189.4
Estimated balance end 2013 no further contributions -115.8
Overall Financial Situation
• Addendum No 4 signing phase - >60% Institutes have signed (see overpage)
• Only 59.5 kCHF in Cash Contributions in 2013 so far due to late completion of Add No 4• At the end of 2013 with no further Contributions to the Common Fund…
Balance will be -116 kCHF
• We will come back to this in the financial outlook for Phase IV
(kCHF)Balance start of 2013 69.0All Cash Contributions in 2013 (see table 10) 59.5
Total 128.5Expenditure 55.0Balance 11 June 2013 73.6 Outstanding Commitments 11 June 2013 19.4Estimated still to spend to end of 2013 170.0
Total 189.4
Estimated balance end 2013 no further contributions -115.8
Future Outlook – Vacuum Running
Experimental Program - Phase IV
Financial Outlook for Phase IV
Experimental Program - Phase IV• 2013 • XRT support platform
Strengthened to accept the 750kg of extra shielding. • New detectors & Upgrades:
New SRMM, culmination of a long development for CAST – perhaps nearing the ultimate background levels for this type of detector on CAST. Small delays in construction but will be installed and ready by end August 2013
InGrid detector with outstanding potential both at sub-keV and keV energies, will need extensive commissioning as the CAST environment is hostile compared to the laboratory. Integration with the safety interlocks of XRT vacuum system is non-trivial. 2013 will be mainly for commissioning.
The SSMM will have a quasi-complete veto counter coverage - which should bring the background down to the effective minimum for this generation of MM and better than the existing XRT-pnCCD.
Experimental Program - Phase IV
• Optics The existing MPE- XRT will be recalibrated at PANTER down to low energies (necessary for sub-
keV Physics) It was unfortunate that the access to PANTER is late in 2013 but we are very fortunate to have any
access at all in 2013 (thanks to H Brauninger). MPE-XRT ready for alignment in CAST by early October 2013. Then together with InGrid for a
new campaign of measurements . CAST foresees operating with 2 XRT’s for the first time but the new XRT for the SR side is now not
due in CAST until mid-2014• In view of the changes to the delivery times of Detectors and Optics:
CAST will adjust the schedule to maximise the time to test and commission detectors whilst awaiting the final complement of detectors and Optics.
In particular, CAST intends to exploit the month of September 2013 for first LE tests & data taking• Test one or more sub-keV detectors using the vacant beam ports of CAST whilst the XRT is calibrated. • This will provide a first look in the sub-keV range. • Candidates for these tests include a SDD detector and the InGrid if ready,
In parallel the new SRMM (and perhaps the SSMM) can be commissioned in realistic conditions.
Experimental Program - Phase IV
• CAST in 2014 The final schedule for the year 2014 depends on the new XRT calibration (and LE test runs and
data taking in 2013) Currently, XRT calibration scheduled for May-June 2014. We will try to advance it.
• 5-7 months data taking should be possible (but only 3 months with the new XRT). Which is to be compared with 9 months planned for the axion physics in Phase IV of CAST. This may therefore necessitate a future request for further running in 2015.
• 2014 will be a very heavy year for CAST
LS1
Financial Outlook for Phase IV
• First consider the contribution so far in 2013
• Estimated extra spending to end 2013 ~ (170kCHF +19.4kCHF commitments)• To restore CAST finances back to our model of 100kCHF buffer at the end of 2013:
Need Additional Contributions of 215.8 kCHF • CAST should be able to an achieved this easily with:Either the Outstanding Contributions from end 2012:
Outstanding Contributions (OC) start of 2013 303.3k CHF OC on 11.06.13 (now repayments by GD(25k) and UZ(10k)) 268.3 kCHF
Or Total Contributions still outstanding from the year 2013 ~ 280 kCHF
Date InstituteIncome (kCHF)
Comments
08.02.2013 Greek Delegation 25.0 [2011] Now 2011 paid 100/100kCHF 18.02.2013 MPP 5.0 [2013] (2012 will be paid)21.02.2013 TUD 3.32 [2013]05.03.2013 U. Bonn 20.0 [2012 & 2013]27.05.2013 U. Patras 3.73 [2013]27.05.2013 U. Patras 2.49 [2013]
Total 59.55
Conclusions
• CAST has accumulated some delays in the quite ambitious transformation into Phase IV
• 2013 will be largely commissioning new or upgraded systems with a few weeks –> 1 month axion/LE data taking possible November/December.
• There could also be 3-4 weeks of ‘first look’ at the sub-keV region in September
• At the end of 2013 CAST will have 3 out of 4 beam-lines fully commissioned
• In 2014 we will take data on Axions and Chameleons awaiting the arrival of a second XRT
• After its integration we will have 3 or more months data taking with the full complement of detectors. We had planned for 9 months.
• In order to make this possible….. Add No 4 needs to be pushed to completion
Add
No4
Completing Add No 4 …………..feels to me at least, a little like the punishment of Sisyphus
All Institutes are urged to:• Complete the signing of Add No 4• Remove this obstacle,Start sending in contributions
• Both past & present Let the Physics Program begin
• Properly funded and supported
Thank you for your attention
Greek Delegation Contributions - history
• At present date:• Contributions for 2012 (150kCHF) and 2013 (150kCHF) are outstanding
Add No 2 Add No 3 Add No 4 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Promised 100 100 100 100 150 150 150Payments
2005 0 2006 76.4 2007 100 2008 36.3 100 2009 100 2010 0 2011 100 50 2012 25 0 2013 25 0 0 2014 total 212.7 300
Add
No4
• Completing Add No 4 – felt like ……• ………the punishment of Sisyphus
• All Institutes are urged to:• Complete the signing of Add No 4• Start sending in Contributions (past & present )
• So that the Physics Program• Can be well funded and supported
