Budget and Facilities Committee Meeting Agenda - October ... · Budget & Facilities Committee October 16, 2018 Western Technical College District Board Tuesday, October 16, 2018 Budget

Budget & Facilities Committee October 16, 2018

Western Technical College District Board Tuesday, October 16, 2018 Immediately Following PPIC Budget and Facilities Committee

Chair: Ken Peterson

22 Fillmore Street • Room 140 • Black River Falls, WI

AGENDA

1) Inform: Procurement Report – De Anne Otto ...................................................................... Page 2

2) Discuss: 2017-18 Financial Operating Results | 2017-18 Budget Modifications (Final 2018 Reports) – Amy Schmidt

3) Discuss: Tax Levy – Wade Hackbarth............................................................................... Page 6

4) Inform: Legal Process Update – Amy Schmidt

5) Discuss: Financial Reports 2018-19 – Wade Hackbarth a) Department Budget Summary..................................................................................... b) Auxiliary Services Reports .......................................................................................... c) Capital Projects Reports ................................................................................................

Page 7 Page 11 Page 21

6) Inform: Subcommittee Report – Ken Peterson

7) Approve: Subcommittee Meeting Minutes – Ken Peterson ................................................. Page 25

8) Inform: TIFs and TIDs | New Information Only – Board Members

1


WESTERN TECHNICAL COLLEGE

SUMMARY OF PROCUREMENT METHOD USED FOR VENDORS WHERE DISTRICT EXPENDITURES EXCEEDED $50,000

FOR THE PERIOD JULY 1, 2017- JUNE 30, 2018

Category

Sub

Category Description

2017-2018 2016-2017

Number of

Vendors Percent Dollar Amount Percent

Number of

Vendors Percent Dollar Amount Percent

1 a Properly procured by District using a bid or RFP and under a

current contract

30 38.96% 6,491,598.87 14.00% 48 40.00% 15,599,925.94 25.31%

2 Procurement was made using Sole Source (a non-competitive

negotiation procurement procedure).

23 29.87% 13,130,382.92 28.31% 41 34.17% 15,564,634.16 25.25%

a Single source/Specific brand name 3 3.90% 420,945.52 0.91% 4 3.33% 484,606.27 0.79%

b Cooperative purchase

c Inadequate competition

17 22.08% 12,432,930.61 26.81% 32 26.67% 14,550,722.27 23.60%

d Used equipment

e Emergency procurement

f Federal authorization

2 2.60% 218,460.69 0.47% 4 3.33% 390,580.28 0.63%

g Outside legal counsel 1 1.30% 58,046.10 0.13% 1 0.83% 138,725.34 0.23%

3 Not required to use competitive procurement procedures. 24 31.17% 26,753,402.13 57.69% 30 25.00% 30,429,831.49 49.36%

a Utilities

b Memberships/dues

4 5.19% 1,167,409.79 2.52% 3 2.50% 1,049,518.12 1.70%

c Resale of items in enterprise funds 8 10.39% 946,099.46 2.04% 8 6.67% 1,342,232.02 2.18%

d Fees paid to other public entities 3 3.90% 498,306.59 1.07% 9 7.50% 1,126,149.44 1.83%

e Insurance/employee benefit

f Lease payments

3 3.90% 4,263,529.65 9.19% 4 3.33% 4,615,443.23 7.49%

g Debt services 1 1.30% 19,481,063.06 42.01% 1 0.83% 20,980,842.90 34.04%

h Other 5 6.49% 396,993.58 0.86% 5 4.17% 1,315,645.78 2.13%

4 Not properly bid by District or not under a current contract

a Not anticipated to exceed $50,000 in future years

b Bid or RFP has been completed and is current for future years or

State contract is being used in future years

1 0.83% 50,249.01 0.08%

c Bid or RFP completed in the past, but period has expired

d Bid or RFP must be completed

1 50,249.01 0.11%

Total 77 100.00% 46,375,383.92 100.00% 120 100.00% 61,644,640.60 100.00%

Vendors recorded in duplicate categories 0 5

Total vendors 77 115

Vendors not properly bid and representing the same procurement area 0 0

Total Procurement areas where further review is required 0 0

2


WESTERN TECHNICAL COLLEGE

PROCUREMENT SAVINGS FOR FISCAL YEAR 2018

Company Service/Commodity Contract#/RFP-bid# Calculated Discount

Estimated Annual

Savings

Amerinet Rebate $3,636.00

Dell Computer desk top computers State contract # 505ENT-010-WSCACOMPUT-00 15% $95,063.00

DMI insurance consortium 10% $37,315.00

Airgas/Mississippi Welders Welding supplies/gases Bid WTC-802 difference between high and lowest bid $13,280.00

Fowler & Hammer Parent-Child Care Fire Protection difference between high and lowest bid $19,490.00

Schwickert's/Interstate Roofing Roofing Improvement Project difference between high and lowest bid $311,002.00

Brickl Brothers Sparta Indoor Shooting Range difference between high and lowest bid $88,000.00

T2 Sparta Site Work difference between high and lowest bid $104,251.00

EPA Audio Visual A/V Equipment UW 17-5174 20% $11,843.00

Tierney Brothers A/V Equipment UW 17-5174 20% $23,178.00

Graphic House signage RFP 2014-0903 difference between high and lowest bid $69,970.00

Neogov applicant tracking software $13,690 ongoing based on RFP $13,690.00

Reinhart Foodservice food supplies UW contract 10% $32,377.00

ServiceMaster cleaning services RFP 2018-004 difference between high and lowest bid $128,331.00

Staples office furniture State contract # 505ENTM15OFFURNITUR00 19% $17,934.00

US Bank rebates purchasing card UW cooperative contract $52,983.00 $1,022,343.00

This list represents a sample of services or commodities purchased by Western Technical College during fiscal year 2018 where significant savings were obtained

through the use of a bid, RFP, or cooperative contract.

3

http:1,022,343.00


Vendor 2017-2018 Amount Category Sub-category Description

AIRGAS USA, LLC 87,775.32 1 a Bid-2018 Welding Supplies

ALWAYS REDI-MIX 65,053.00 1 a Owner Direct PO Lot F & 8th Street

AMERICAN FIRE TRAINING SYSTEMS 459,000.00 1 a Bid-2018 Fire Tower

BERNIE BUCHNER, INC. 197,740.96 1 a RFP-2012 Plumbing Service

BRICKL BROTHERS INC 76,340.00 1 a Bid-Sparta Storage Shed

ELLUCIAN COMPANY LP 145,460.24 1 a RFP-ERP System 2011

FIVE STAR TELECOM, INC 85,541.89 1 a Multiple bids for capital projects

FOWLER & HAMMER, INC. 391,851.38 1 a Multiple bids for capital projects

GERKE EXCAVATING, INC 160,931.00 1 a Bid Sparta parking lot expansion

RFP 2016-0827 Architectural HSR ASSOCIATES, INC 234,652.15 1 a

Engineer

INTERSTATE ROOFING & WATERPROOFING, INC. 330,495.36 1 a Bid-Roof improvement projects

KREIBICH LANDSCAPING 89,493.46 1 a Bid WTC-801 Snow Plowing/WTC-

804 Lawn Care Services

MARCO TECHNOLOGIES LLC 54,794.73 1 a Individual project quotes

$121,355.41 RFP 2012 Carpentry

MARKET & JOHNSON, INC. 963,421.19 1 a Service; $842,065.78 Bid-various

capital projects

MARKET MATERIALS LLC 52,324.24 1 a Owner Direct PO various projects

MASTERS BUILDING SOLUTIONS, INC. 66,197.00 1 a Bid-various capital projects

$ 33.935.39-RFP-2017 Mechanical MODERN MECHANICAL CONTRACTORS 241,867.49 1 a

Maintenance Services; $207932.10

Bid-various capital projects

NEIGHBORHOOD FAMILY CLINICS INC 71,090.00 1 a RFP 2017 Cash only medical

services

$171,675.61 RFP 2017-004

Electrical Maintenance Service; P & T ELECTRIC INC. 193,381.35 1 a

$21,723.74 Bid-various capital

projects

PEMBER COMPANIES INC 700,112.45 1 a Bid-8th Street and Lot F Capital

Projects

PT WELDING AND DRIVESHAFT REPAIR, INC. 52,776.16 1 a Bid WTC-705 Purchase of Steel

RIVER CITY LAWNSCAPE 89,092.43 1 a Bid 2018 Lawn care services

SCHWICKERT'S TECTA AMERICA LLC 458,715.00 1 a Bid-Roof improvement projects

SERVICEMASTER CLEANING SERVICE 335,474.66 1 a RFP 2018 Janitorial services

T2 CONTRACTING LLC 102,125.57 1 a Bid-Sparta site work

TARGETX.COM, LLC 59,292.00 1 a RFP 2018 CRM

VENDI ADVERTISING 190,571.72 1 a RFP-2014 Agency servcies

WASTE MANAGEMENT 55,762.00 1 a RFP-2014 Refuse and recycling

WIESER BROTHERS GENERAL CONTRACTOR, INC. 235,051.04 1 a Bid various capital projects

WIESER EQUIPMENT LEASING COMPANY 245,215.08 1 a Owner direct PO

INSIDETRACK, INC 87,500.00 2 a Sole source/specific brand name

PRODUCTIVITY, INC. 61,067.80 2 a Sole source/specific brand name

WINONA HEATING & VENTILATING CO. 272,377.72 2 a Sole source/specific brand name

DOA Contract 505ENT-016-APPLE COMPUTER INC. 52,830.85 2 b

NASPOCOMPUT-00

BLACKBOARD INC. 51,131.55 2 b WTC PC Contract

COAKLEY BROTHERS COMPANY 92,111.89 2 b UW-Contract # 13-5015

DOA Contract 505ENT-016-DELL USA L.P. 538,687.92 2 b

NASPOCOMPUT-00

DIGICOPY 64,846.44 2 b Cooperative contract

4


DISTRICTS MUTUAL INSURANCE 335,836.30 2 b Insurance

DOA Contract 505ENT-M15-EO JOHNSON COMPANY 72,134.08 2 b

MFDCOPIE-00

EPA AUDIO VISUAL INC 74,021.01 2 b UW Contract # 17-5174

HILLYARD INC HUTCHINSON 84,587.56 2 b Intalere contrct # DH10100

INSIGHT PUBLIC SECTOR, INC 53,768.32 2 b NASPO contract #MNWNC-119

MINNESOTA LIFE INSURANCE COMPANY 194,033.01 2 b Minnesota cooperative contract

REINHART FOODSERVICE 291,399.57 2 b Intalere cooperative contract

SCHMIDT GOODMAN OFFICE PRODUCTS INC 177,286.95 2 b UW Contract # 13-5665

SIKICH LLP 10,113,307.33 2 b WTCEB Consortium contract

STAPLES CONTRACT & COMMERCIAL INC 76,454.66 2 b NJPA Contract # 010615-SCC

UW Madison contract # UW 17-TIERNEY BROTHERS INC. 92,717.50 2 b

5174

DOA Contract # 505ENT-M18-VIKING ELECTRIC SUPPLY 67,775.67 2 b

ELCPLSUPLS-00

RIVER STATES TRUCK & TRAILER 153,460.69 2 d Used equipment for Diesel

program

UHRICHSVILLE,CITY OF 65,000.00 2 d Used fire truck

STRANG,PATTESON,RENNING,LEWIS&LACY 58,046.10 2 g Legal services

CENTURYLINK 163,960.46 3 a Utilities

CHARTER COMM dba SPECTRUM REACH 119,051.03 3 a Utilities

LA CROSSE WATER UTILITY 51,309.12 3 a Utilities

XCEL ENERGY 833,089.18 3 a Utilities

ASSESSMENT TECHOLOGIES INSTITUTE,LLC 108,949.23 3 c Bookstore resale

AWL*PEARSON EDUCATION 294,286.43 3 c Bookstore resale

EDUCATION TO GO 91,061.72 3 c BIS resales

ELSEVIER 51,108.94 3 c Bookstore resale

MBS 201,277.58 3 c Bookstore resale

MCGRAW-HILL COMPANIES 77,301.73 3 c Bookstore resale

NEBRASKA BOOK COMPANY 71,605.67 3 c Bookstore resale

SYSCO FOODS OF BARABOO 50,508.16 3 c Union Market resale

CITY OF LA CROSSE TREASURER 62,772.11 3 d Other public entity

LA CROSSE MEDICAL HEALTH SCIENCE 260,750.84 3 d Other public entity

UNIVERSITY OF WISCONSIN-LA CROSSE 174,783.64 3 d Other public entity

DELTA DENTAL 449,668.08 3 e Insurance/employee benefit

NATIONAL INSURANCE SERVICES 50,736.94 3 e Insurance/employee benefit

WISCONSIN RETIREMENT-WRS WIRE 3,763,124.63 3 e Insurance/employee benefit

US BANK-DEBT SERVICES WIRE 19,481,063.06 3 g Debt servcies

AMAZON MKTPLACE PMTS 122,732.76 3 h Varying small purchases not

required to bid

KWIK TRIP 50,002.27 3 h Gas purchase for business travel

LA CROSSE MAIL & PRINT SOLUTIONS, INC. 56,612.72 3 h Postage

NEW CASTLE TITLE OF LA CROSSE INC 116,377.18 3 h Real estate purchases

YWCA 51,268.65 3 h Participant payment

Total 46,375,383.92

5


Western Technical College

Property Tax Proposal

Fiscal Year Ending June 30, 2019

FY2018-19 FY2017-18 $ Change % Change

Operating Levy 11,861,304 11,703,754 157,550 1.35%

Debt Levy 18,193,000 18,052,000 141,000 0.78%

Total Levy 30,054,304 29,755,754 298,550 1.00%

FY2018-19 FY2017-18 Difference % Increase

Operating Mill Rate 0.59096 0.60258 -0.01162 -1.93%

Debt Mill Rate 0.90642 0.92943 -0.02301 -2.48%

Total Mill Rate 1.49738 1.53201 -0.03463 -2.26%

Final Recommendation

Compared to Previous Year

Levy $

Mill Rate

Tax on $100k Home $149.74 $153.20 -$3.46 -2.26%

Compared to Budget FYE 6/30/2019

Levy $

Proposed Budgeted $ Change

Operating Levy

% Change

-281,504 12,142,808 11,861,304 -2.32%

Debt Levy 18,193,000 18,193,000 0 0.00%

Total Levy 30,054,304 30,335,808 -281,504 -0.93%

Mill Rate

Proposed Budgeted Difference % Change

Operating Mill Rate 0.59096 0.60601 -0.01505 -2.48%

Debt Mill Rate 0.90642 0.94024 -0.03382 -3.60%

Total Mill Rate 1.49738 1.54625 -0.04887 -3.16%

Tax on $100k Home $149.74 $154.63 -$4.89 -3.16%

This will be offset by state payment

Referendum (not to exceed $39):

Post-Referendum $90.64

Pre-Referendum $62.84

Increase $27.80

Assumptions Net New Construction Increase 1.60332% Estimated Property Value Increase 3.34%

Starting with this levy year, the State "bought down" personal property taxes. Western's amount = $273,581

6


Western Technical College Department Summary Report

For the Two Months Ending August 31, 2018

Department

District Board/President 100 - District Board - Stanford, Roger 150 - President - Stanford, Roger 170 - Foundation and Alumni - Swenson, Mike Total District Board/President

Budget

$66,000.00 400,296.00 463,209.00 929,505.00

Encumbrances Actual

$32,793.14 63,797.57 74,830.74

171,421.45

Balance

$33,206.86 336,498.43 388,378.26 758,083.55

% Used

49.69% 15.94% 16.15% 18.44%

Instructional 200 - Academics - Linaker, Kat 210 - Business Division - Brown, Gary 219 - RLC's - Business - Brown, Gary 220 - Integrated Technologies Division - Gamer, Josh 240 - Health and Public Safety Division - DeCarlo, Carl 241 - Nursing - Miller, Chaudette 242 - Allied Health - Campo, Darlene 243 - Public Safety Services - Dean, Kevin 244 - Health Education - Miksis, Joan 250 - General Studies - Wagner, Tonya 251 - Learning Commons - Jimenez, Juan 259 - RLC's - General Studies - Wagner, Tonya 270 - Academic Excellence & Development - Ortery, Brandee 279 - Regional Learning Centers-Operations - Neefe, Diane 310 - Learner Support and Transition - Dull, Chad Total Instructional

319,220.00 3,940,457.00

448,277.00 5,318,873.00

988,986.00 2,380,799.00 1,670,657.00 1,374,906.00 1,391,027.00 4,852,501.00

400,734.00 149,046.00 932,665.00 849,392.00

2,116,877.00 27,134,417.00

8,549.90

21,625.00

1,500.00

63.87 31,738.77

38,465.77 666,326.76

69,306.57 850,142.66 146,230.80 441,535.65 259,199.62 205,304.28 268,107.93 781,127.69

74,937.92 13,568.33

135,746.38 125,498.32 310,985.64

4,386,484.32

280,754.23 3,265,580.34

378,970.43 4,447,105.34

842,755.20 1,939,263.35 1,409,957.38 1,169,601.72 1,122,919.07 4,071,373.31

325,796.08 135,477.67 796,918.62 723,893.68

1,805,827.49 22,716,193.91

12.05% 17.13% 15.46% 16.39% 14.79% 18.55% 15.60% 14.93% 19.27% 16.10% 18.70%

9.10% 14.55% 14.78% 14.69% 16.28%

Planning and Organizational Excellence 273 - Planning and Organizational Excellence - Dryden, Tracy Total Planning and Organizational Excellence

464,825.00 464,825.00

88,920.76 88,920.76

375,904.24 375,904.24

19.13% 19.13%

Student Services and Engagement 300 - Student Development and Success-Thornton, Amy 314 - Outreach and Admissions Services - Hether, Deb 320 - Equity and Inclusion - Thornton, Mary Anna 331 - Counseling & Advising Services - BrandauHynek, Ann 335 - Career Services - Kelsey, Barb 336 - Veteran Services - Helgeson, Jackie 341 - Security/Student Development - McNeeley, Shelley 351 - Admissions -352 - Financial Aid - Grandall, Jerolyn 355 - Registration - Peterson, Sandy 410 - Marketing & Communications - Lemon, Julie 430 - Resource Development - Daykin, Rande 440 - Recruitment - Van Tol, Tonya 445 - Community Engagement - Reyburn, Kari Total Student Services and Engagement

297,089.00 372,014.00 266,628.00 994,677.00 256,059.00 283,274.00 668,181.00 488,707.00 477,754.00 261,473.00

1,014,999.00 366,521.00 798,559.00 121,624.00

6,667,559.00

1,000.00

17,698.75

18,698.75

47,193.98 61,837.44 53,327.38

164,521.14 44,525.24 48,106.71

102,652.31 72,610.11 87,583.13 44,354.11

184,236.55 61,432.99

110,709.70 25,941.20

1,109,031.99

249,895.02 310,176.56 213,300.62 830,155.86 210,533.76 235,167.29 565,528.69 416,096.89 390,170.87 217,118.89 813,063.70 305,088.01 687,849.30 95,682.80

5,539,828.26

15.89% 16.62% 20.00% 16.54% 17.78% 16.98% 15.36% 14.86% 18.33% 16.96% 19.90% 16.76% 13.86% 21.33% 16.91%

7


Western Technical College Department Summary Report

For the Two Months Ending August 31, 2018

Department Budget Encumbrances Actual Balance % Used

Finance and Operations 280 - Business and Industry Services - Balacek, Patti 404 - Sustainability-Development - Meehan, Casey 500 - Finance and Operations Admin - Hackbarth, Wade 502 - Lunda Center - Murphy, Dan 505 - Sustainability-Facilities - Amborn, Paul 510 - Business Services - Otto, De Anne 515 - Cashier's Office - Vonderohe, Marsha 520 - Information Services - Mathew, Bruce 530 - Human Resources - Heath, John 540 - Physical Plant - McHenry, Jay 545 - Custodial Services - Dahl, Julie 546 - Shipping and Receiving - Wignes, Dave 550 - Controller - Schmidt, Amy Total Finance - Operations

3,337,000.00 126,997.00 300,307.00 222,000.00 56,834.00

320,306.00 460,212.00

2,627,029.00 1,129,884.00 2,366,173.00 2,072,708.00

90,665.00 1,718,918.00

14,829,033.00

58,012.32 15,000.00 30,103.51

68,180.00 171,295.83

155,700.83 20,441.30 44,715.66 34,540.00 12,608.68 68,617.29 63,603.32

623,188.27 130,382.59 370,359.51 302,409.77

25.18 441,915.64

2,268,508.04

3,181,299.17 106,555.70 255,591.34 187,460.00 44,225.32

251,688.71 396,608.68

1,945,828.41 984,501.41

1,965,709.98 1,770,298.23

90,639.82 1,208,822.36

12,389,229.13

4.67% 16.10% 14.89% 15.56% 22.19% 21.42% 13.82% 25.93% 12.87% 16.92% 14.59%

0.03% 29.68% 16.45%

Budget Freezes 551 - Budget Freezes - Schmidt, Amy Total Budget Freezes

(167,196.00) (167,196.00)

(167,196.00) (167,196.00)

0.00% 0.00%

Federal Grants 700 - Federal Grants - Various Total Federal Grants

2,095,861.00 2,095,861.00

22,344.25 22,344.25

297,830.35 297,830.35

1,775,686.40 1,775,686.40

15.28% 15.28%

State Grants 800-999 - State Grants - Various Total State Grants

797,433.00 797,433.00

118,162.71 118,162.71

679,270.29 679,270.29

14.82% 14.82%

Total 52,751,437.00 244,077.60 8,440,359.62 44,066,999.78 16.46%

8


Western Technical CollegeDepartment Summary Report

For the Twelve Months Ending June 30, 2018


District Board/President100 - District Board - Stanford, Roger $62,000.00 $56,108.33 $5,891.67 90.50% 150 - President - Stanford, Roger 391,502.00 387,704.19 3,797.81 99.03% 170 - Foundation and Alumni - Swenson, Mike 460,928.00 459,455.00 1,473.00 99.68% 300 - Special Projects - Vujnovich, Denise 172,370.00 171,417.44 952.56 99.45% Total District Board/President 1,086,800.00 1,074,684.96 12,115.04 98.89%

Instructional 200 - Academics - Gamer, Josh 237,881.00 215,661.68 22,219.32 90.66% 210 - Business Division - Brown, Gary 219 - RLC's - Business - Brown, Gary

3,977,346.00 532,560.00

3,866,287.26 518,508.37

111,058.74 14,051.63

97.21% 97.36%

220 - Integrated Technologies Division - Marconi, Bob 240 - Health and Public Safety Division - Neefe, Diane

5,172,820.00 919,256.00

5,045,814.35 875,147.45

127,005.65 44,108.55

97.54% 95.20%

241 - Nursing - Krieg, Barb 242 - Allied Health - Campo, Darlene

2,194,857.00 1,644,195.00

2,194,534.97 1,636,735.06

322.03 7,459.94

99.99% 99.55%

243 - Public Safety Services - Dean, Kevin 1,341,852.00 1,354,831.98 (12,979.98) 100.97% 244 - Health Education - Miksis, Joan 250 - General Studies - Wagner, Tonya

1,431,099.00 4,705,787.00

1,464,444.75 4,659,760.99

(33,345.75) 46,026.01

102.33% 99.02%

251 - Learning Commons - Jimenez, Juan 259 - RLC's - General Studies - Wagner, Tonya

476,394.00 108,400.00

464,489.25 79,257.45

11,904.75 29,142.55

97.50% 73.12%

270 - Academic Excellence & Development - Ortery, Brandee 279 - Regional Learning Centers-Operations - Brave, Jennifer

818,068.00 870,006.00

765,214.34 824,198.48

52,853.66 45,807.52

93.54% 94.73%

310 - Learner Support and Transition - Dull, Chad 2,052,284.00 1,891,219.52 161,064.48 92.15% Total Instructional 26,482,805.00 25,856,105.90 626,699.10 97.63%

Planning and Organizational Excellence273 - Planning and Organizational Excellence - Dryden, Tracy 306,901.00 315,362.12 (8,461.12) 102.76% 420 - Research - Dryden, Tracy 183,667.00 149,823.02 33,843.98 81.57% Total Planning and Organizational Excellence 490,568.00 465,185.14 25,382.86 94.83%

Student Services and Engagement314 - Outreach and Admissions Services - Hether, Deb 316 - Assessment Center - Lemmer, Kristina

356,544.00 175,633.00

366,892.68 154,432.78

(10,348.68) 21,200.22

102.90% 87.93%

320 - Equity and Inclusion - Thornton, Mary Anna 331 - Counseling & Advising Services - BrandauHynek, Ann

303,483.00 999,700.00

268,410.97 945,194.20

35,072.03 54,505.80

88.44% 94.55%

335 - Career Services - Kelsey, Barb 336 - Veteran Services - Helgeson, Jackie

262,035.00 282,794.00

262,746.00 291,293.18

(711.00) (8,499.18)

100.27% 103.01%

341 - Security/Student Development - McNeeley, Shelley 626,340.00 603,089.59 23,250.41 96.29% 351 - Admissions - Lemmer, Kristina 297,670.00 293,806.28 3,863.72 98.70% 352 - Financial Aid - Grandall, Jerolyn 478,753.00 478,008.75 744.25 99.84% 355 - Registration - Peterson, Sandy 400 - Strategic Effectiveness - Thornton, Amy

256,391.00 219,097.00

253,164.61 220,436.03

3,226.39 (1,339.03)

98.74% 100.61%

410 - Marketing & Communications - Lemon, Julie 430 - Resource Development - Daykin, Rande

925,312.00 358,608.00

944,878.60 357,555.79

(19,566.60) 1,052.21

102.11% 99.71%

440 - Recruitment - Van Tol, Tonya 445 - Community Engagement - Reyburn, Kari

644,097.00 121,565.00

644,081.14 119,412.50

15.86 2,152.50

100.00% 98.23%

Total Student Services and Engagement 6,308,022.00 6,203,403.10 104,618.90 98.34%

9


Western Technical CollegeDepartment Summary Report

For the Twelve Months Ending June 30, 2018


Finance and Operations280 - Business and Industry Services - Balacek, Patti 2,170,000.00 3,174,412.10 (1,004,412.10) 146.29% 404 - Sustainability-Development - Meehan, Casey 128,479.00 127,521.33 957.67 99.25% 500 - Finance and Operations Admin - Hackbarth, Wade 502 - Lunda Center - Murphy, Dan

234,037.00 206,000.00

230,698.79 190,090.49

3,338.21 15,909.51

98.57% 92.28%

505 - Sustainability-Facilities - Amborn, Paul 510 - Business Services - Otto, De Anne

69,248.00 308,960.00

68,406.38 298,837.72

841.62 10,122.28

98.78% 96.72%

515 - Cashier's Office - Vonderohe, Marsha 520 - Information Services - Mathew, Bruce

431,641.00 2,366,899.00

440,584.49 2,393,731.88

(8,943.49) (26,832.88)

102.07% 101.13%

530 - Human Resources - Heath, John 982,059.00 981,492.99 566.01 99.94% 540 - Physical Plant - McHenry, Jay 2,351,727.00 2,406,035.14 (54,308.14) 102.31% 545 - Custodial Services - Dahl, Julie 1,990,522.00 2,119,170.05 (128,648.05) 106.46% 546 - Shipping and Receiving - Wignes, Dave 550 - Controller - Schmidt, Amy

90,665.00 4,119,060.00

81,390.08 3,762,156.91

9,274.92 356,903.09

89.77% 91.34%

Total Finance - Operations 15,449,297.00 16,274,528.35 (825,231.35) 105.34%

Budget Freezes551 - Budget Freezes - Schmidt, Amy 1,118,361.00 1,118,361.00 0.00% Total Budget Freezes 1,118,361.00 1,118,361.00 0.00%

Federal Grants 700 - Federal Grants - Various 2,534,461.00 2,540,170.80 (5,709.80) 100.23% Total Federal Grants 2,534,461.00 2,540,170.80 (5,709.80) 100.23%

State Grants 800-999 - State Grants - Various 592,461.00 886,951.66 (294,490.66) 149.71% Total State Grants 592,461.00 886,951.66 (294,490.66) 149.71%

Total 54,062,775.00 53,301,029.91 761,745.09 98.59%

10


Fiscal Year Fiscal Year Fiscal Year YTD Prior Yr 2016 2017 2018 2018

Fiscal Year-YTD Budget 2019 2019

ENTERPRISE TOTAL

Total Revenue $4,321,085 $4,575,396 $4,443,668 $729,479 $650,416 $4,348,000

ExpensesSalaries $767,959 $844,680 $879,417 $110,018 $120,143 $970,598 Fringe Benefits $242,276 $266,325 $288,683 $42,548 $42,874 $322,575 Cost of Goods Sold $2,139,944 $2,212,153 $2,099,593 $372,762 $307,049 $1,765,000 Other $1,362,519 $1,419,797 $1,440,943 $240,698 $213,623 $1,443,227 Total Expenses $4,512,698 $4,742,955 $4,708,637 $766,026 $683,689 $4,501,400

Enterprise Profit/(Loss) ($191,613) ($167,559) ($264,969) ($36,548) ($33,273) ($153,400)

CAMPUS SHOP Revenue Book Sales Supply Sales Resale Receipts Total Revenue

$2,049,538 $245,428 $20,204

$2,315,169

$1,991,922 $231,348 $12,338

$2,235,608

$1,788,178 $227,025

$9,629 $2,024,832

$393,976 $40,780 $1,224

$435,980

$302,354 $40,612

$980 $343,946

$1,508,000 $250,000

$10,000 $1,768,000

ExpensesSalaries Fringe Benefits Cost of Goods Sold Other Total Expenses

$199,188 $69,069

$1,756,779 $97,169

$2,122,205

$206,711 $70,870

$1,751,657 $103,248

$2,132,486

$210,093 $74,727

$1,633,557 $100,087

$2,018,464

$32,970 $12,247

$336,056 $15,879

$397,152

$34,583 $11,912

$269,310 $7,819

$323,624

$215,917 $72,483

$1,310,000 $101,600

$1,700,000

Profit/(Loss) $192,964 $103,121 $6,368 $38,828 $20,322 $68,000

11




UNION MARKET Revenue Union Market Sales $410,616 $426,631 $436,727 $24,824 $25,164 $450,000 Meal Plan-Residence Hall Sales $205,016 $210,100 $206,952 $0 $0 $210,000 Coleman Cafe Sales $0 $33,867 $28,286 $0 $0 $30,000 Catering/Other $206,850 $281,024 $254,192 $24,317 $38,198 $293,000 Total Revenue $822,482 $951,621 $926,157 $49,142 $63,362 $983,000

ExpensesSalaries $412,000 $443,290 $469,420 $52,535 $59,582 $520,063 Fringe Benefits $137,108 $133,170 $145,149 $21,671 $21,918 $163,237 Cost of Goods Sold $383,165 $412,954 $401,322 $30,056 $33,853 $410,000 Other $38,515 $88,070 $71,211 $18,952 $11,148 $74,700 Total Expenses $970,788 $1,077,484 $1,087,103 $123,214 $126,501 $1,168,000

Profit/(Loss) ($148,306) ($125,863) ($160,946) ($74,073) ($63,139) ($185,000)

DAY CARE CENTER Revenue Facilities Rental Income Total Revenue

$42,420 $42,420

$42,476 $42,476

$43,750 $43,750

$7,292 $7,292

$7,511 $7,511

$45,000 $45,000

ExpensesOther Expenditures Total Expenses

$21,487 $21,487

$16,653 $16,653

$18,199 $18,199

$2,941 $2,941

$1,076 $1,076

$25,200 $25,200

Profit/(Loss) $20,933 $25,823 $25,552 $4,350 $6,435 $19,800

12




WELLNESS CENTER Revenue Memberships Fees $22,440 $21,978 $18,740 $1,458 $946 $24,200 Student Govt/Other Revenue $154,572 $153,778 $158,495 $25,463 $25,306 $167,800 Total Revenue $177,011 $175,756 $177,235 $26,921 $26,252 $192,000

ExpensesSalaries $104,868 $105,376 $100,225 $15,453 $10,215 $124,104 Fringe Benefits $17,286 $21,170 $20,830 $3,367 $1,432 $39,896 Other $15,509 $14,509 $21,809 $5,138 $4,763 $28,000 Total Expenses $137,663 $141,054 $142,864 $23,958 $16,410 $192,000

Profit/(Loss) $39,349 $34,702 $34,371 $2,963 $9,842 $0

PC RESALE Revenue Resale Receipts $0 $136,460 $162,338 $22,170 $12,956 $150,000 Miscellaneous Other Revenue $0 $3,766 $0 $0 $0 $0 Total Revenue $0 $140,226 $162,338 $22,170 $12,956 $150,000

ExpensesSalaries $0 $46,420 $50,301 $4,140 $8,614 $52,313 Fringe Benefits $0 $24,937 $30,863 $2,574 $4,893 $29,587 Purchases for Resale $0 $47,542 $64,714 $6,651 $3,887 $45,000 Other Expenses $0 $8,581 $16,790 $4,665 $1,357 $22,100 Total Expenses $0 $127,479 $162,668 $18,030 $18,752 $149,000

Profit/(Loss) $0 $12,746 ($330) $4,140 ($5,796) $1,000

13




VENDING Revenue Commissions Total Revenue

$25,855 $25,855

$26,671 $26,671

$27,282 $27,282

$1,300 $1,300

$1,786 $1,786

$31,000 $31,000

ExpensesVending Expenses Vending-Student Use Total Expenses

$13,573 $80

$13,653

$22,828 $1,471

$24,300

$29,665 $370

$30,035

$7,069 $0

$7,069

$6,046 $0

$6,046

$21,000 $10,000 $31,000

Profit/(Loss) $12,202 $2,372 ($2,752) ($5,769) ($4,259) $0

RESIDENCE HALL Revenue Commissions $2,545 $2,873 $1,893 $14 $61 $3,000 Dorm Rent Receipts $846,535 $919,398 $988,320 $165,000 $175,000 $1,088,800 Dorm Rent - Breaks $5,000 $5,231 $4,230 $0 $180 $6,000 Dorm Rent Forfeiture/Damage $31,064 $19,334 $24,207 $4,493 $3,042 $21,000 Cost Reimbursements $27,709 $27,204 $26,640 $13,700 $14,800 $28,000 Miscellaneous Other Revenue $6,322 $9,497 $16,696 $120 ($1,928) $11,500 Total Revenue $919,175 $983,538 $1,061,986 $183,327 $191,155 $1,158,300

ExpensesSalaries $51,903 $42,883 $49,379 $4,920 $7,149 $58,201 Fringe Benefits $15,568 $16,046 $17,190 $2,689 $2,718 $17,372 Travel Expenses $0 $906 $410 $0 $0 $0 Noninstr Dup/Prnt/Graphics $1,739 $1,478 $1,680 $1,038 $425 $2,000 General Expense $3,280 $8,778 $18,315 $4,279 $4,203 $10,000 Other Contracts and Services $27,872 $28,284 $35,361 $1,230 $4,830 $30,000 Interest Expense $600,831 $595,178 $588,435 $95,154 $94,475 $579,900 Utilities $102,388 $86,405 $94,343 $12,398 $7,581 $106,500 Depreciation Expense $410,373 $410,498 $410,625 $68,436 $66,804 $400,827 Other Expenditures $15,943 $14,309 $16,800 $935 $1,161 $15,500 Total Expenses $1,229,898 $1,204,767 $1,232,539 $191,077 $189,347 $1,220,300

Profit/(Loss) ($310,723) ($221,230) ($170,554) ($7,750) $1,808 ($62,000)

14




TOMAH JOB CENTER Revenue Facilities Rental Income Total Revenue

$18,973 $18,973

$19,500 $19,500

$20,088 $20,088

$3,348 $3,348

$3,448 $3,448

$20,700 $20,700

ExpensesOther Contracts and Services Depreciation Expense Total Expenses

$5,434 $11,571 $17,005

$7,161 $11,571 $18,732

$5,194 $11,572 $16,766

$650 $1,934 $2,584

$0 $1,934 $1,934

$4,300 $11,600 $15,900

Profit/(Loss) $1,968 $768 $3,322 $764 $1,514 $4,800

15




ENTERPRISE TOTAL

Total Revenue $4,433,546 $4,321,085 $4,575,396 $4,575,396 $4,443,668 $4,639,800

ExpensesSalaries $722,300 $767,959 $844,680 $844,680 $879,417 $863,198 Fringe Benefits $261,895 $242,276 $266,325 $266,325 $288,683 $296,625 Cost of Goods Sold $2,449,974 $2,139,944 $2,212,153 $2,212,153 $2,099,593 $2,248,000 Other $1,396,519 $1,362,519 $1,419,797 $1,419,797 $1,440,943 $1,447,023 Total Expenses $4,830,687 $4,512,698 $4,742,955 $4,742,955 $4,708,637 $4,854,846

Enterprise Profit/(Loss) ($397,141) ($191,613) ($167,559) ($167,559) ($264,969) ($215,046)

CAMPUS SHOP Revenue Book Sales Supply Sales Resale Receipts Total Revenue

$2,207,002 $227,260

$28,879 $2,463,141

$2,049,538 $245,428

$20,204 $2,315,169

$1,991,922 $231,348 $12,338

$2,235,608

$1,991,922 $231,348

$12,338 $2,235,608

$1,788,178 $227,025

$9,629 $2,024,832

$2,004,000 $215,000

$15,000 $2,234,000

ExpensesSalaries Fringe Benefits Cost of Goods Sold Other Total Expenses

$193,771 $66,164

$2,044,181 $114,508

$2,418,624

$199,188 $69,069

$1,756,779 $97,169

$2,122,205

$206,711 $70,870

$1,751,657 $103,248

$2,132,486

$206,711 $70,870

$1,751,657 $103,248

$2,132,486

$210,093 $74,727

$1,633,557 $100,087

$2,018,464

$207,447 $74,153

$1,810,000 $106,700

$2,198,300

Profit/(Loss) $44,517 $192,964 $103,121 $103,121 $6,368 $35,700

16




UNION MARKET Revenue Union Market Sales $415,511 $410,616 $426,631 $426,631 $436,727 $447,000 Meal Plan-Residence Hall Sales $207,291 $205,016 $210,100 $210,100 $206,952 $210,000 Coleman Cafe Sales $0 $0 $33,867 $33,867 $28,286 $40,000 Catering/Other $214,740 $206,850 $281,024 $281,024 $254,192 $265,000 Total Revenue $837,542 $822,482 $951,621 $951,621 $926,157 $962,000

ExpensesSalaries $378,343 $412,000 $443,290 $443,290 $469,420 $455,742 Fringe Benefits $132,025 $137,108 $133,170 $133,170 $145,149 $148,258 Cost of Goods Sold $405,793 $383,165 $412,954 $412,954 $401,322 $388,000 Other $44,162 $38,515 $88,070 $88,070 $71,211 $70,000 Total Expenses $960,322 $970,788 $1,077,484 $1,077,484 $1,087,103 $1,062,000

Profit/(Loss) ($122,780) ($148,306) ($125,863) ($125,863) ($160,946) ($100,000)

DAY CARE CENTER Revenue Facilities Rental Income Total Revenue

$41,533 $41,533

$42,420 $42,420

$42,476 $42,476

$42,476 $42,476

$43,750 $43,750

$43,700 $43,700

ExpensesOther Expenditures Total Expenses

$17,010 $17,010

$21,487 $21,487

$16,653 $16,653

$16,653 $16,653

$18,199 $18,199

$25,200 $25,200

Profit/(Loss) $24,523 $20,933 $25,823 $25,823 $25,552 $18,500

17




WELLNESS CENTER Revenue Memberships Fees $22,530 $22,440 $21,978 $21,978 $18,740 $24,000 Student Govt/Other Revenue $162,808 $154,572 $153,778 $153,778 $158,495 $163,000 Total Revenue $185,338 $177,011 $175,756 $175,756 $177,235 $187,000

ExpensesSalaries $95,637 $104,868 $105,376 $105,376 $100,225 $120,328 Fringe Benefits $39,772 $17,286 $21,170 $21,170 $20,830 $40,072 Other $29,246 $15,509 $14,509 $14,509 $21,809 $26,600 Total Expenses $164,655 $137,663 $141,054 $141,054 $142,864 $187,000

Profit/(Loss) $20,683 $39,349 $34,702 $34,702 $34,371 $0

PC RESALE Revenue Resale Receipts $0 $0 $136,460 $136,460 $162,338 $100,000 Miscellaneous Other Revenue $0 $0 $3,766 $3,766 $0 $500 Total Revenue $0 $0 $140,226 $140,226 $162,338 $100,500

ExpensesSalaries $0 $0 $46,420 $46,420 $50,301 $25,160 Fringe Benefits $0 $0 $24,937 $24,937 $30,863 $15,486 Purchases for Resale $0 $0 $47,542 $47,542 $64,714 $50,000 Other Expenses $0 $0 $8,581 $8,581 $16,790 $7,300 Total Expenses $0 $0 $127,479 $127,479 $162,668 $97,946

Profit/(Loss) $0 $0 $12,746 $12,746 ($330) $2,554

18




VENDING Revenue Commissions Total Revenue

$30,050 $30,050

$25,855 $25,855

$26,671 $26,671

$26,671 $26,671

$27,282 $27,282

$31,000 $31,000

ExpensesVending Expenses Vending-Student Use Total Expenses

$16,334 $1,898

$18,232

$13,573 $80

$13,653

$22,828 $1,471

$24,300

$22,828 $1,471

$24,300

$29,665 $370

$30,035

$21,000 $10,000 $31,000

Profit/(Loss) $11,818 $12,202 $2,372 $2,372 ($2,752) $0

RESIDENCE HALL Revenue Commissions $2,169 $2,545 $2,873 $2,873 $1,893 $3,000 Dorm Rent Receipts $810,266 $846,535 $919,398 $919,398 $988,320 $996,000 Dorm Rent - Breaks $4,175 $5,000 $5,231 $5,231 $4,230 $6,000 Dorm Rent Forfeiture/Damage $11,182 $31,064 $19,334 $19,334 $24,207 $21,000 Cost Reimbursements $26,677 $27,709 $27,204 $27,204 $26,640 $28,000 Miscellaneous Other Revenue $3,093 $6,322 $9,497 $9,497 $16,696 $7,500 Total Revenue $857,562 $919,175 $983,538 $983,538 $1,061,986 $1,061,500

ExpensesSalaries $54,549 $51,903 $42,883 $42,883 $49,379 $54,521 Fringe Benefits $25,250 $15,568 $16,046 $16,046 $17,190 $18,656 Travel Expenses $0 $0 $906 $906 $410 $0 Noninstr Dup/Prnt/Graphics $1,808 $1,739 $1,478 $1,478 $1,680 $2,000 General Expense $2,161 $3,280 $8,778 $8,778 $18,315 $10,000 Other Contracts and Services $30,918 $27,872 $28,284 $28,284 $35,361 $30,000 Interest Expense $608,086 $600,831 $595,178 $595,178 $588,435 $588,700 Utilities $86,664 $102,388 $86,405 $86,405 $94,343 $106,500 Depreciation Expense $413,214 $410,373 $410,498 $410,498 $410,625 $410,623 Other Expenditures $13,691 $15,943 $14,309 $14,309 $16,800 $15,500 Total Expenses $1,236,341 $1,229,898 $1,204,767 $1,204,767 $1,232,539 $1,236,500

Profit/(Loss) ($378,779) ($310,723) ($221,230) ($221,230) ($170,554) ($175,000)

19




TOMAH JOB CENTER Revenue Facilities Rental Income Total Revenue

$18,380 $18,380

$18,973 $18,973

$19,500 $19,500

$19,500 $19,500

$20,088 $20,088

$20,100 $20,100

ExpensesOther Contracts and Services Depreciation Expense Total Expenses

$3,933 $11,571 $15,504

$5,434 $11,571 $17,005

$7,161 $11,571 $18,732

$7,161 $11,571 $18,732

$5,194 $11,572 $16,766

$5,300 $11,600 $16,900

Profit/(Loss) $2,876 $1,968 $768 $768 $3,322 $3,200

20



Capital Projects Report-Current Projects

As of 9/30/2018

Project Name Debt Issue

Actual Amount

Borrowed

Amount

Transferred

Proposed

Transfers

Future

Borrowings/

Revenue Total Revenue

Actual

Expenditures

to Date

Total Estimated

Future Costs

Total Projected

Cost

(Over) /

Under

Land and New Construction

La Crosse Property Acquisitions/Footprint-FY17 2016C 1,000,000.00 14,489.11 - - 1,014,489.11 964,006.18 50,482.93 1,014,489.11 -

Sparta Fire Tower 2017C 600,000.00 - - - 600,000.00 617,206.98 5,375.03 622,582.01 (22,582.01)

Sparta In-Door Firing Range 2017C 800,000.00 (100,000.00) - - 700,000.00 50,328.14 649,671.86 700,000.00 -

Sparta-Well N/A - 100,000.00 100,000.00 3,256.42 96,743.58 100,000.00 -

Sparta Storage Shed 2017C 100,000.00 - - - 100,000.00 102,199.71 2,399.00 104,598.71 (4,598.71)

La Crosse Property Acquisitions/Footprint-FY18 2018B 170,000.00 - - 330,000.00 500,000.00 355,124.04 144,875.96 500,000.00 -

Veterans Center-Addition (Donor Funded) N/A - - - 590,000.00 590,000.00 199,173.21 390,826.79 590,000.00 -

Total Land and New Construction 2,670,000.00 14,489.11 - 920,000.00 3,604,489.11 2,291,294.68 1,340,375.15 3,631,669.83 (27,180.72)

Remodeling & Site Improvements

Sparta EVOC Track Renovation 2015D 200,000.00 100,000.00 - - 300,000.00 257,876.00 42,124.00 300,000.00 -

Building Automation Upgrades 2017D/2018A 140,000.00 110,000.00 - - 250,000.00 192,195.00 57,805.00 250,000.00 -

Sparta-Firing Range-Remodel TBD - - - 400,000.00 400,000.00 - 400,000.00 400,000.00 -

Storm Damage-July 2017 N/A - 25,000.00 - 25,000.00 50,000.00 12,296.65 37,703.35 50,000.00 -

CNA Labs Expansion-Tomah 2018A 60,000.00 - - - 60,000.00 - 60,000.00 60,000.00 -

Veterans Ctr-Remodeling 2018B 40,000.00 - - 120,000.00 160,000.00 49,212.15 110,787.85 160,000.00 -

Learning Commons/Library Remodeling 2018A 1,300,000.00 - - - 1,300,000.00 634,764.92 665,235.08 1,300,000.00 -

Wellness Center Remodel 2018B 200,000.00 - - - 200,000.00 25,371.56 189,869.89 215,241.45 (15,241.45)

Business Educ Ctr/Welcome Ctr Roof 2018B 375,000.00 300,000.00 - - 675,000.00 483,540.22 191,459.78 675,000.00 -

Physical Plant Roof 2018B 225,000.00 - - - 225,000.00 182,699.39 42,300.61 225,000.00 -

Childcare Center Roof/Exterior Replacement 2018B 375,000.00 - - - 375,000.00 291,831.92 83,168.08 375,000.00 -

Minor Remodeling Projects-FY19 2018B 100,000.00 43,100.80 - - 143,100.80 67,903.78 75,197.02 143,100.80 -

Exterior Signage-FY19 N/A - 262,191.70 - - 262,191.70 - 262,191.70 262,191.70 -

Professional Services-FY19 N/A - 226,979.40 - - 226,979.40 (37,109.50) 264,088.90 226,979.40 -

Project Closing Account-Remodeling & Site Improv N/A - 318,152.18 - - 318,152.18 - 318,152.18 318,152.18 -

Total Remodeling & Site Improvements 3,015,000.00 1,385,424.08 - 545,000.00 4,945,424.08 2,160,582.09 2,800,083.44 4,960,665.53 (15,241.45)

21




As of 9/30/2018


Actual Amount

Borrowed

Amount

Transferred

Proposed

Transfers

Future

Borrowings/


Actual

Expenditures

to Date

Total Estimated

Future Costs

Total Projected

Cost

(Over) /

Under

Equipment Projects

Veterans Center-Furnishings & IT Equipment

5842-IT Equipment 2018B 25,000.00 - - - 25,000.00 7,663.00 17,337.00 25,000.00

5843-Furnishings 2018B 50,000.00 - - - 50,000.00 1,064.14 50,287.80 51,351.94

Total Veterans Center-Furnishings & IT Equipment 75,000.00 - - - 75,000.00 8,727.14 67,624.80 76,351.94 (1,351.94)

Learning Commons/Library-Furnishing/Equip

5842-IT Equipment 2018A 120,000.00 - (42,000.00) - 78,000.00 72,399.82 5,600.18 78,000.00

5843-Furnishings 2018A 330,000.00 - 10,000.00 - 340,000.00 331,220.01 8,779.99 340,000.00

5845-Instructional Equipment - - 32,000.00 - 32,000.00 - 32,000.00 32,000.00

Total Learning Commons/Library-Furnishings/Equipment 450,000.00 - - - 450,000.00 403,619.83 46,380.17 450,000.00 -

Wellness Center Equipment

5843-Furnishings N/A - 20,000.00 - - 20,000.00 22,011.76 172.88 22,184.64

5844-Non-Instructional Equipment 2018B 50,000.00 - - - 50,000.00 2,046.89 45,768.47 47,815.36

Total Wellness Center Equipment 50,000.00 20,000.00 - - 70,000.00 24,058.65 45,941.35 70,000.00 -

Sparta Firing Range Equipment

5845-Instructional Equipment 2018A 350,000.00 - - - 350,000.00 2,894.66 347,105.34 350,000.00

Total Sparta Firing Range Equipment 350,000.00 - - - 350,000.00 2,894.66 347,105.34 350,000.00 -

Customer Relationship Management (CRM)

5842-IT Equipment 2018B 50,000.00 - - - 50,000.00 41,302.20 8,697.80 50,000.00

Total Customer Relationship Mgmt (CRM) 50,000.00 - - - 50,000.00 41,302.20 8,697.80 50,000.00 -

Conference Rooms Equipment

5842-IT Equipment 2018A 50,000.00 - - - 50,000.00 11,171.12 38,828.88 50,000.00

Total Conference Rooms Equipment 50,000.00 - - - 50,000.00 11,171.12 38,828.88 50,000.00 -

22




As of 9/30/2018


Actual Amount

Borrowed

Amount

Transferred

Proposed

Transfers

Future

Borrowings/


Actual

Expenditures

to Date

Total Estimated

Future Costs

Total Projected

Cost

(Over) /

Under

Minor Furnishings & Equipment-FY19

5842-IT Equipment 2018A 5,000.00 22,713.62 - - 27,713.62 - 27,713.62 27,713.62 -

5843-Furnishings 2018A 40,000.00 61,866.49 (8,600.00) - 93,266.49 4,492.57 88,773.92 93,266.49 -

5844-Non-Instructional Equipment 2018A 5,000.00 3,000.00 8,600.00 10,050.00 26,650.00 21,673.97 4,976.03 26,650.00 -

Total Minor Furnishings & Equipment-FY19 50,000.00 87,580.11 - 10,050.00 147,630.11 26,166.54 121,463.57 147,630.11 -

Security Equipment-FY19

5842-IT Equipment (Cameras) N/A - 101,152.35 - - 101,152.35 12,274.87 88,877.48 101,152.35

5844-Non-Instructional Equipment (Door Acces N/A - 79,886.83 - - 79,886.83 - 79,886.83 79,886.83

Total Security Equipment-FY19 - 181,039.18 - - 181,039.18 12,274.87 168,764.31 181,039.18 -

Project Closing Account-Equipment

5842-IT Equipment N/A 23,414.33 - 23,414.33 - 23,414.33 23,414.33

5843-Furnishings N/A 5,317.54 - 5,317.54 - 5,317.54 5,317.54

5845-Instructional Equipment N/A - - - - - -

Project Closing Account-Equipment - 28,731.87 - - 28,731.87 - 28,731.87 28,731.87 -

Total Equipment Projects 1,075,000.00 317,351.16 - 10,050.00 1,402,401.16 530,215.01 873,538.09 1,403,753.10 (1,351.94)

Total All Current Projects 6,760,000.00 1,717,264.35 - 1,475,050.00 9,952,314.35 4,982,091.78 5,013,996.68 9,996,088.46 (43,774.11)

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Project # Project Name

Actual Amount

Borrowed

Amount

Transferred

Total Revenue

for Project

Total Cost of

Project Date Closed

Land and New Construction

None

Total Land & New Construction Completed Projects - - - -

Remodeling & Site Improvements

C17060 Pedestrian Crossing Systems - 41,304.04 41,304.04 41,304.04 08/31/2018

C99180 Minor Remodeling Projects-FY18 55,000.00 50,297.32 105,297.32 105,297.32 09/30/2018

C99185 Exterior Signage-FY18 150,000.00 (136,994.22) 13,005.78 13,005.78 09/30/2018

C99186 Professional Services-FY18 - 55,644.77 55,644.77 55,644.77 09/30/2018

Total Remodeling & Site Improvements Completed Projects 205,000.00 10,251.91 215,251.91 215,251.91

Equipment & Furnishings

C99181 Minor Furnishings and Equipment-FY18 50,000.00 (4,657.34) 45,342.66 45,342.66 09/30/2018

Security Equipment-FY18 150,000.00 (70,094.11) 79,905.89 79,905.89 09/30/2018

Total Equipment & Furnishings Completed Projects 150,000.00 (70,094.11) 79,905.89 79,905.89

Total Completed Projects in FY19 380,000.00 (62,170.87) 317,829.13 317,829.13


Capital Projects Report-FY19 Completed Projects

as of 9/30/2018

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Budget & Facilities Subcommittee Minutes October 2, 2018

Subcommittee Attendees: Andrew Bosshard, Ed Lukasek, Ken Peterson Staff Attendees: Paul Amborn, Wade Hackbarth, Twyla Marlow, Jay McHenry, Roger Stanford Other Attendees: none Not in Attendance: Amy Schmidt

Reviewed Minutes: Minutes dated July 30 were approved by Subcommittee.

Academic Resource Center (ARC) Update: Moving quick on components and planning to renovate the Welcome Center and ARC during summer 2019. The plan is to replace HVAC, tweak the parking lot, and replace the barrel roof in the Library. Most staff in those areas will be relocated to the Business Center. Doug from HSR is currently working on drawings and estimates. Later this month we’re hoping to have first concept drawings. Should communicate timeline to the entire college early in the spring term.

Sparta Firing Range Update: We had a construction meeting last week. We are working on getting contracts in place with subcontractors. It will probably be another week or week and a half until starting construction.

Hydro Power Station Communication: It is mechanically sound, making consistent power. Recently had a FERC inspection completed. Inspector was very pleased with what he saw. River flow gauge stations are indicative of high water events. Currently there are no flow stations from Silver Creek until La Crosse, but options for additional river flow gauges to increase monitoring are being explored. The new chain of communication between Western, the City of Sparta, and the Village of West Salem is working great.

Pilot Update: Still have not heard back from the City. Our attorney will reach out to the City attorney again and we will plan to follow up with the City regularly until we have an answer from them.

Vet Center Update: Planning to go over the punch list on October 8th. Expect to have all finishes done except for flooring in one space. Also some small mechanical items to finish up. It is coming together nicely and looks beautiful. Expect the furniture to be delivered around Oct. 25th, then we will receive occupancy certificate. The grand opening is scheduled for November 14th.

Campus Neighborhood Engagement: The College recently received a neighbor complaint regarding the empty lot next to the Horticulture Center. Western agreed to patch up the alley that was destroyed during the referendum construction; Jay will follow up with the City on reviewing what they need Western to replace and the timeline. We are waiting on zoning for greenspace. Since receiving the complaint we have cleaned up the concrete pylons.

Other Business: Gaming Generations (712-714 La Crosse St) – we closed on this property on Friday, September 28th. Completed a phase 2 audit, the results went to our attorney and he said there was no reason not to purchase. There is a commercial tenant in there for the next 60 days.

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Parking – The Western Parking Committee will look at options this week related to the $1/hour pay-by-phone street parking the City is planning to pilot. There are 225 street parking spots around campus that will be affected.

Next Meeting: Next meeting will be held at the Administrative Center, room 408 on Monday, November 12 at 12:30 p.m.

Adjourned at 3:25 p.m.

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BAFCAgenda_101618Vendor Report 2017-2018Copy of Final Recommendation Board 10'16'18Sheet1

Department Budget Summary-August 2018Department Budget Summary-FY18 FinalAuxilliary Services-August 2018Auxilliary Services-FY18 FinalCapital Project Report-Current Projects-September 2018Current Projects

Capital Project Report-Completed Projects-September 2018FY19 Completed Projects

100218 SubcommitteePublicMinutes

Documents

Budget and Facilities Committee Meeting Agenda - October ... · Budget & Facilities Committee October 16, 2018 Western Technical College District Board Tuesday, October 16, 2018 Budget