Board of Visitors - University of Arkansas | University of ... · Schedule of Investments - Certificate of Deposits As of October 2019 Amount Rate Maturity Date Bank Term ... Secondary

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Board of Visitors

January 6, 2020

UA Cossatot embraces diversity and is committed to improving the lives of those in our region by providing quality education, outstanding service, and relevant industry training. UA Cossatot Mission Statement

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Board of Visitors Meeting De Queen, Arkansas

January 6, 2020

UA Cossatot Bank of Lockesburg Gymnasium I. Light Meal Served 11:30 AM II. Opening Prayer

Open meeting

Introduce Guests:

III. Staff Reports

A. Chancellor’s Report by Steve Cole .........................................................................4-5

B. Financial Report by Charlotte Johnson ..................................................................6-28

C. Academic Services Report by Ashley Aylett .......................................................29-33

D. Facilities Report by Mike Kinkade.......................................................................34-37

E. Public Services & Workforce Development ........................................................38-41

F. Office of Institutional Advancement ....................................................................42-44

IV. Action Items

No. 1 Approve Minutes of November 4, 2019, Board Meeting ...................................46-49 No. 2 Approve Revised College Policy 509: Adding, Dropping, and Withdrawing from Courses .........................................................................................................................50-51 No. 3 Approve Revised College Policy 434: Family Leave .........................................52-54 No. 4 Approve New Student Organization- UA Cossatot Cycling Club ......................55-56

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VI. Adjournment: Board of Visitors meeting schedule:

January 6, 2020 UA Cossatot Bank of Lockesburg Gymnasium March 2, 2020 UA Cossatot Bank of Lockesburg Gymnasium May 4, 2020 UA Cossatot Bank of Lockesburg Gymnasium

VII. Information Items 1. Employee Changes ........................................................................................................... 58 2. Employee Safety and Wellness Committee Meeting Minutes ......................................... 59 3. Curriculum Committee Meeting Minutes ...................................................................60-61

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COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF ARKANSAS

REPORT TO THE BOARD OF VISITORS

January 6, 2020

SUBJECT: Chancellor’s Report

STEVE COLE

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The Enrollment Cliff

This past year, Beloit College in Wisconsin started to notice that something was

happening to their enrollment numbers. After setting records in enrollment throughout the 2010s,

they suffered huge declines in enrollment in 2018 and 2019. This led to unexpected budget cuts

and many other budget-related problems they did not expect. In fact, they had to use foundation

funds to pay back some of their college debt service.

I bring this true story up to paint the picture that this “enrollment cliff” will ultimately hit

all colleges, no matter where we are located and no matter who we serve.

UA Cossatot is aware of the potential for the enrollment cliff affecting us and we have

made this a priority of our college. Our new strategic plan contains two sustainability features

that our college will rely on to help us battle the “enrollment cliff”. One portion of the strategic

plan calls for renewed vigor in developing a comprehensive enrollment management plan that

will allow UA Cossatot to focus on cultivating and enrolling every potential student from our

service area and perhaps beyond. Another portion of the strategic plan will allow UA Cossatot to

study the effectiveness of program offerings to ascertain whether they belong on our campuses. If

we deem them to not be effective financially or otherwise, we will set in motion the closure of

these programs and develop others that will meet our student’s and our industry’s needs.

The “enrollment cliff” is real and our college will be proactive and prepared to deal with

its effects.

Respectfully submitted,

Dr. Steve Cole, Chancellor

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January 6, 2020

SUBJECT: Financial Report

CHARLOTTE JOHNSON

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Cossatot Community College of the University of Arkansas Summary of Unrestricted Revenues/Expenditure Report

As of October 2019

Fiscal Year 2018-2019 Fiscal Year 2019-2020 REVENUES ACTUAL BUDGETED ACTUAL BUDGETED

General Revenue $1,176,100.98 $3,716,038.00 $1,212,535.14 $3,612,602.00 Workforce 2000 437,473.52 1,333,364.00 450,112.40 1,312,430.00 Tuition & Fees 1,837,354.36 4,381,535.00 2,095,143.72 4,150,000.00 Book Program Fees 60,817.92 163,960.00 68,051.48 155,300.00 Sales Tax Revenue 448,371.33 1,328,670.00 479,277.45 1,402,200.00 Other Income 92,097.69 299,110.00 91,702.48 309,588.00

TOTAL REVENUES $4,052,215.80 $11,222,677.00 $4,396,822.67 $10,942,120.00

EXPENDITURES Classified Salaries $338,880.43 $1,044,006.00 $360,431.27 $1,090,227.00 Nonclassified / Instruction 577,922.38 2,358,139.00 592,179.45 2,379,479.00 Non-Classified / Dept Operations 716,233.04 2,206,639.00 698,703.04 2,093,643.00 Extra Help Salaries 57,888.66 219,363.00 58,296.63 229,600.00 Staff Benefits 491,452.57 1,847,374.00 495,166.43 1,866,290.00 Travel, Conf. Expenses, Prof. Dev. 95,598.20 256,650.00 109,265.32 271,375.00 Supplies 166,145.81 969,214.00 191,080.79 691,462.00 Postage/Shipping 5,386.04 18,725.00 5,969.08 17,715.00 Repairs & Rentals 231,618.56 889,658.00 222,619.01 611,383.00 Utilities/Telephone 137,731.19 438,110.00 147,440.56 426,010.00 Insurance 16,429.85 41,750.00 16,922.01 42,500.00 Professional Services 48,004.75 225,300.00 33,017.25 325,983.00 Advertising Promotional 32,973.29 103,325.00 38,366.81 108,525.00 Miscellaneous Other 56,292.62 254,755.00 79,651.50 252,895.00 Debt Service * 98,749.66 287,969.00 82,387.62 297,333.00 Capital Outlay 17,384.24 61,700.00 1,150.20 32,700.00

TOTAL EXPENDITURES $3,088,691.29 $11,222,677.00 $3,132,646.97 $10,737,120.00

Net Increase (Decrease) for Year $963,524.51 $0.00 $1,264,175.70 $205,000.00 Cash Fund Balance at Beginning of Year $2,434,515.00 $1,924,000.00 $2,841,704.32 $2,125,000.00

Fund Balance at End of October $3,398,039.51 $1,924,000.00 $4,105,880.02 $2,330,000.00

* Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2019-2020 Tuition and Fees $4,150,000 x 25% = $1,037,500 total pledged debt maximum. Budgeted debt is currently below the maximum amount.

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Cossatot Community College of the University of Arkansas Accounts Receivable Month and Yearly Comparison

FY2019 & FY2020 Through October 2019

Oct-18 Oct-19 Yearly Change Student Accts Receivables (less allowances) $916,219.79 $1,084,611.98 $168,392.19

Sep-18 Sep-19 Student Accts Receivables (less allowances) $1,096,981.93 $1,245,111.04 $148,129.11

Aug-18 Aug-19 Student Accts Receivables (less allowances) $1,262,356.75 $1,478,348.50 $215,991.75

Jul-18 Jul-19 Student Accts Receivables (less allowances) $722,939.83 $645,569.10 ($77,370.73)

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Cossatot Community College of the University of Arkansas Grants & Other Restricted Programs

As of October 2019

Grants Expiration

Date Total Amount Earned to

Date

D & E (Direct & Equitable) 6/30/2020 $67,101.83 $15,141.11 ABE (Adult Basic Education) 6/30/2020 262,901.36 71,503.54 GED 6/30/2020 146,580.66 40,232.06 EL/Civics Grant 6/30/2020 42,167.80 8,157.75 Adult Ed SNAP State Grant 6/30/2020 46,800.86 13,226.14 Federal Adult Ed Special Projects 6/30/2020 25,594.82 3,013.32 Adult Ed Carryover State Funds 6/30/2020 7,255.25 5,718.02 Accelerating Opportunities Carryover 6/30/2020 3,553.84 0.00 ADHE RAMP Consortium Continuation Grant-CCCUA 7/30/2020 169,180.46 25,171.76 ADHE UAWA Consortium Welding Grant 6/30/2020 62,443.75 7,886.55 Domtar WEC 2019 Carryover 12/31/2019 17,236.17 11,087.48 Christus St Michael Grant Carryover 12/31/2019 3,225.00 0.00 Weyerhauser Grant - Industrial Technology 12/31/2019 12,500.00 0.00 Carl Perkins 6/30/2020 97,338.00 13,975.33 Career Pathways (TANF funds) 6/30/20120 253,850.43 66,069.08 ACE-Career Coaches 6/30/2020 225,367.50 52,677.18

Totals $1,217,730.23 $281,182.14

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Cossatot Community College of the University of Arkansas Schedule of Bank Accounts

As of October 2019

Name of Account Name & Address of Bank Balance

Cash Fund Account (est) Arvest Bank $3,161,642.14 P.O. Box 980

De Queen, AR 71832 General Revenue Account State Treasury 399,906.85

Financial Aid Arvest Bank 7,038.02 P.O. Box 980

De Queen, AR 71832

Scholarship Fund First State Bank 4,850.51 P.O. Box 970

De Queen, AR 71832

Student Organizations First State Bank 37,583.68 P.O. Box 970

De Queen, AR 71832

Workforce 2000 First State Bank 31,727.60 P.O. Box 970

De Queen, AR 71832 Total $3,642,748.80

*Bank Balance as of October 2018 was $2,952,775.66

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Cossatot Community College of the University of Arkansas Schedule of Investments - Certificate of Deposits

As of October 2019

Amount Rate Maturity

Date Bank Term

College Funds on Certificate of Deposit

$274,529.29 2.75% 3/29/2020 Horatio State Bank 12 months P.O. Box 347 Horatio, AR 71842



$104,548.34 2.65% 12/1/2020 Diamond Bank 18 months

1710 S Constitution Ave

Ashdown, AR 71822

$920,293.33 Total College (Agency) Funds

*CD Balance as of October 2018 was $901,129.10

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Cossatot Community College of the University of Arkansas VSO Account Balances

As of October 2019

DQ LPN 608.69 Administration 1,222.22 Diesel Technology VICA 1,988.09 Automotive VICA 4,963.34 Cossatot Student Ambassadors 5,073.89 Valuing Employees/Event Coordination 1,463.95 Phi Theta Kappa 953.25 Agri Club 5,827.59 Welding - Nashville 209.04 Nashville Nursing Class of June '20 1,664.09 Men's Club Soccer 724.08 Nashville Nursing Class of June '19 79.62 SPTAC 764.97 Rotaract 460.75 Flower Fund 369.75 OTA - Class of 2019 2,190.67 OTA - Class of 2020 1,613.55 Nashville Med Pro Ed 1,889.74 De Queen Med Pro Ed 268.37 Student Diversity Association 2,196.92 Pipe Welding - Nashville 225.00 Post Secondary Cosmetology 504.00 Welding - De Queen 259.83 Women's Club Soccer 377.48 Radio/TV 207.00 Industrial Technology 850.78 RN Class 0.51 Secondary Industrial Maint 273.26 Center for Student Success 353.25

Total $37,583.68

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Cossatot Community College of the University of Arkansas Schedule of Endowment Funds

October 31, 2019

Amount Rate Maturity Date Bank Term

Endowment Funds on Certificate of Deposit

$75,000.00 2.25% 8/28/2020 Horatio State Bank 12 months P.O. Box 347

Horatio, AR 71842 $75,000.00 Total Endowment CD's

Balance Name & Address of Bank

Endowment Funds in Checking

$5,840.00 Arvest Bank P.O. Box 980 DeQueen, AR 71832 $5,832.07 Total Endowment Checking

$80,832.07 Total Endowment Funds

*Endowment Fund Balance as of October 2018 was $79,455.27

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Cossatot Community College of the University of Arkansas Foundation, Inc.

Checking Account Details Estimated Financial Information

As of September 30, 2019

Checking Account - First National Bank Beginning Balance (July 1, 2019): $53,407.41

Deposits through September 2019: Employee Payroll Deduction Contributions $1,124.20 General Donations 6,780.00 Basketball Fish Fry Fundraiser Revenue 1,779.26 UAC Colts Basketball Shoot-a-thon Donations 3,168.00 Education Resource Center Donations 271.80 Legacy 2020 Donation 500.00 IME Becas Grant Scholarship 2,500.00 Basketball Athletic Scholarship Sponsorship 1,000.00 Lockesburg Gym Floor Sponsorship 6,000.00 Framed Diploma Fundraising Revenue 78.82 Colt Bolt Fundraising Revenue 350.00 Miscelanea JB Scholarship Donation 1,000.00 Sophomore Account Scholarship Donation 500.00 Tyler Miller Scholarship Donation 871.00 Dr. Frank Daniel Memorial Scholarship Donation 550.00 Shirley Berner Memorial Scholarship Donation 1,000.00 Clayton Castleman Scholarship Donation 100.00 Leeper Scholarship Fund (interest) 86.96 Shirley Bartholomew Memorial Scholarship Fund (interest) 51.04 Bill & Nancy Wilson Scholarship Fund (interest) 62.33 Tri Lakes Area Nursing Scholarship Fund (interest) 65.74 Ruel & Mittie Crow Endowment Fund (interest) 93.49 Fiesta Fest Donations 4,400.00 Checking Account Interest 33.32 Total Deposits $32,365.96

Expenses through September 2019: Colt Bolt Expenses $358.74 Athletic Expenses $33.09

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Board Meeting Expenses $110.73 Miscellaneous Admin Expenses 2,339.18 Donor Appreciation Expenses 403.54 Scholarship Expenses 7,894.00 Scholarship Luncheon Expenses 2,305.73 Blue Darter Trade Days Expenses 246.43 Advertising Expenses $800.00 Fundraising Software Expenses $2,988.00 Membership Fees $964.00

Total Expenses $18,443.44

Ending Checking Account Balance $67,329.93

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The University of Arkansas Foundation, Inc. Estimated Financial Information

Statement of Activities Report - September 2019

Income

Expenses End Balance Project Description Beg Balance Addition Gain (Loss) Interest

Morris Family Scholarship Fund 141,155.56

(785.10) - 140,370.46

Morris Family Scholarship Fund 56,151.57 1,188.09 651.02 - 57,990.68

CCCUA Foundation General Fund #1 189,921.40 - 930.44 - 190,851.84 Adrienne E Butler Memorial Scholarship Fund 19,206.37

(106.93) - - 19,099.44

Adrienne E Butler Memorial Scholarship Fund 1,716.36 161.66 59.56 - 1,937.58

Totals 408,151.26 - 457.72 1,641.02 - 410,250.00

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Schedule of Certificate of Deposits Estimated Financial Information

As of September 2019

Short Term Certificate of Deposits

Name of CD Term Rate Maturity

Date Bank Amount Shirley Bartholomew Mem. Sch. 60 months 2.75% 8/13/2024 Horatio State Bank 10,125.00 DAV/General Scholarship 6 months 2.00% 2/20/2020 Horatio State Bank 22,911.72 Leeper Scholarship 12 months 2.25% 9/17/2020 Horatio State Bank 23,000.00 Bill & Nancy Wilson Scholarship 12 months 2.50% 1/24/2020 Horatio State Bank $10,000.00

Tri Lakes Area Fnd. Nursing Sch 12 months 2.50% 10/9/2019 Horatio State Bank $10,546.69

Total Certificate of Deposits $76,583.41

Total Checking, CDs, and Investments $489,172.59

* Total Net Assets for Foundation totaled $575,231.57 in September 2018.

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Cossatot Community College of the University of Arkansas Summary of Unrestricted Revenues/Expenditure Report

As of November 2019

Fiscal Year 2018-2019 Fiscal Year 2019-2020 REVENUES ACTUAL BUDGETED ACTUAL BUDGETED

General Revenue $1,426,975.63 $3,716,038.00 $1,476,077.69 $3,612,602.00 Workforce 2000 546,845.65 1,333,364.00 562,640.50 1,312,430.00 Tuition & Fees 1,868,051.07 4,381,535.00 2,121,656.28 4,150,000.00 Book Program Fees 61,223.92 163,960.00 68,401.48 155,300.00 Sales Tax Revenue 565,865.83 1,328,670.00 585,577.45 1,402,200.00 Other Income 108,277.97 299,110.00 111,451.40 309,588.00

TOTAL REVENUES $4,577,240.07 $11,222,677.00 $4,925,804.80 $10,942,120.00

EXPENDITURES Classified Salaries $423,200.87 $1,044,006.00 $444,360.01 $1,090,227.00 Nonclassified / Instruction 778,603.77 2,358,139.00 805,479.23 2,379,479.00 Non-Classified / Dept Operations 900,682.54 2,206,639.00 880,787.54 2,093,643.00 Extra Help Salaries 79,618.79 219,363.00 76,642.35 229,600.00 Staff Benefits 628,298.51 1,847,374.00 635,251.61 1,866,290.00 Travel, Conf. Expenses, Prof. Dev. 109,907.15 256,650.00 135,223.02 271,375.00 Supplies 215,565.13 969,214.00 255,535.45 691,462.00 Postage/Shipping 5,810.97 18,725.00 5,946.11 17,715.00 Repairs & Rentals 320,703.28 889,658.00 249,408.75 611,383.00 Utilities/Telephone 164,620.54 438,110.00 174,781.74 426,010.00 Insurance 18,818.99 41,750.00 16,922.01 42,500.00 Professional Services 50,469.49 225,300.00 33,827.58 325,983.00 Advertising Promotional 40,373.33 103,325.00 45,066.78 108,525.00 Miscellaneous Other 69,970.52 254,755.00 88,184.94 252,895.00 Debt Service * 98,749.66 287,969.00 109,838.08 297,333.00 Capital Outlay 17,384.24 61,700.00 31,599.20 32,700.00

TOTAL EXPENDITURES $3,922,777.78 $11,222,677.00 $3,988,854.40 $10,737,120.00

Net Increase (Decrease) for Year $654,462.29 $0.00 $936,950.40 $205,000.00 Cash Fund Balance at Beginning of Year $2,434,515.00 $1,924,000.00 $2,841,704.32 $2,125,000.00

Fund Balance at End of November $3,088,977.29 $1,924,000.00 $3,778,654.72 $2,330,000.00

* Pledges for Debt can be up to 25% of Tuition and Fees. Budgeted for 2019-2020 Tuition and Fees $4,150,000 x 25% = $1,037,500 total pledged debt maximum. Budgeted debt is currently below the maximum amount.

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Cossatot Community College of the University of Arkansas Accounts Receivable Month and Yearly Comparison

FY2019 & FY2020 Through November 2019

Nov-18 Nov-19 Yearly Change Student Accts Receivables (less allowances) $786,139.07 $993,913.61 $207,774.54

Oct-18 Oct-19 Yearly Change Student Accts Receivables (less allowances) $916,219.79 $1,084,611.98 $168,392.19

Sep-18 Sep-19 Student Accts Receivables (less allowances) $1,096,981.93 $1,245,111.04 $148,129.11

Aug-18 Aug-19 Student Accts Receivables (less allowances) $1,262,356.75 $1,478,348.50 $215,991.75

Jul-18 Jul-19 Student Accts Receivables (less allowances) $722,939.83 $645,569.10 ($77,370.73)

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Cossatot Community College of the University of Arkansas Grants & Other Restricted Programs

As of November 2019

Grants Expiration

Date Total Amount Earned to

Date

D & E (Direct & Equitable) 6/30/2020 $67,101.83 $19,122.33 ABE (Adult Basic Education) 6/30/2020 262,901.36 94,170.21 GED 6/30/2020 146,580.66 51,956.14 EL/Civics Grant 6/30/2020 42,167.80 11,102.06 Adult Ed SNAP State Grant 6/30/2020 46,800.86 16,636.14 Federal Adult Ed Special Projects 6/30/2020 25,594.82 4,437.17 Adult Ed Carryover State Funds 6/30/2020 7,255.25 5,718.02 Accelerating Opportunities Carryover 6/30/2020 3,553.84 0.00 ADHE RAMP Consortium Continuation Grant-CCCUA 7/30/2020 169,180.46 34,301.66 ADHE UAWA Consortium Welding Grant 6/30/2020 62,443.75 14,496.23 Domtar WEC 2019 Carryover 12/31/2019 17,236.17 13,983.23 Christus St Michael Grant Carryover 12/31/2019 3,225.00 0.00 Weyerhauser Grant - Industrial Technology 12/31/2019 12,500.00 1,822.62 Carl Perkins 6/30/2020 97,338.00 14,474.05 Career Pathways (TANF funds) 6/30/20120 253,850.43 82,125.75 ACE-Career Coaches 6/30/2020 225,367.50 70,574.37

Totals $1,217,730.23 $364,345.61

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Cossatot Community College of the University of Arkansas Schedule of Bank Accounts

As of November 2019

Name of Account Name & Address of Bank Balance

Cash Fund Account (est) Arvest Bank $2,978,221.70 P.O. Box 980

De Queen, AR 71832 General Revenue Account State Treasury 511,906.85

Financial Aid Arvest Bank 1,431.28 P.O. Box 980

De Queen, AR 71832

Scholarship Fund First State Bank 4,851.51 P.O. Box 970

De Queen, AR 71832

Student Organizations First State Bank 39,317.60 P.O. Box 970

De Queen, AR 71832

Workforce 2000 First State Bank 31,734.12 P.O. Box 970

De Queen, AR 71832 Total $3,567,463.06

*Bank Balance as of November 2018 was $2,789,635.88

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Cossatot Community College of the University of Arkansas Schedule of Investments - Certificate of Deposits

As of November 2019


College Funds on Certificate of Deposit

$275,170.49 2.75% 3/29/2020 Horatio State Bank 12 months

P.O. Box 347 Horatio, AR 71842



$104,783.65 2.65% 12/1/2020 Diamond Bank 18 months 1710 S Constitution Ave

Ashdown, AR 71822

$922,319.10 Total College (Agency) Funds

*CD Balance as of November 2018 was $901,857.30

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Cossatot Community College of the University of Arkansas VSO Account Balances As of November 2019

DQ LPN 608.69 Administration 1,222.22 Diesel Technology VICA 1,988.09 Automotive VICA 4,963.34 Cossatot Student Ambassadors 6,073.89 Valuing Employees/Event Coordination 1,197.87 Phi Theta Kappa 953.25 Agri Club 6,827.59 Welding - Nashville 209.04 Nashville Nursing Class of June '20 1,664.09 Men's Club Soccer 724.08 Nashville Nursing Class of June '19 79.62 SPTAC 764.97 Rotaract 460.75 Flower Fund 369.75 OTA - Class of 2019 2,190.67 OTA - Class of 2020 1,613.55 Nashville Med Pro Ed 1,889.74 De Queen Med Pro Ed 268.37 Student Diversity Association 2,196.92 Pipe Welding - Nashville 225.00 Post Secondary Cosmetology 504.00 Welding - De Queen 259.83 Women's Club Soccer 377.48 Radio/TV 207.00 Industrial Technology 850.78 RN Class 0.51 Secondary Industrial Maint 273.26 Center for Student Success 353.25

Total $39,317.60

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Cossatot Community College of the University of Arkansas Schedule of Endowment Funds

November 30, 2019


Endowment Funds on Certificate of Deposit

$75,000.00 2.25% 8/28/2020 Horatio State Bank 12 months P.O. Box 347

Horatio, AR 71842 $75,000.00 Total Endowment CD's

Balance Name & Address of Bank

Endowment Funds in Checking

$5,797.68 Arvest Bank P.O. Box 980 DeQueen, AR 71832 $5,832.07 Total Endowment Checking

$80,832.07 Total Endowment Funds

*Endowment Fund Balance as of November 2018 was $79,789.39

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Checking Account Details Estimated Financial Information

As of October 31, 2019

Checking Account - First National Bank Beginning Balance (July 1, 2019): $53,407.41

Deposits through October 2019: Employee Payroll Deduction Contributions $1,587.60 General Donations 6,780.00 UAC Alumni Association Membership Dues 25.00 Basketball Drawdown Fundraiser Revenue 9,076.00 Basketball Fish Fry Fundraiser Revenue 2,109.26 UAC Colts Basketball Shoot-a-thon Donations 3,847.50 Education Resource Center Donations 372.40 Legacy 2020 Donation 750.00 Non-Traditional Scholarship Donation 1,000.00 De Queen Auxiliary Scholarship Donation 10,123.35 Cathy Sennett Memorial Scholarship Donation 25,000.00 IME Becas Grant Scholarship 2,500.00 Basketball Athletic Scholarship Sponsorship 2,500.00 Lockesburg Gym Floor Sponsorship 11,000.00 Framed Diploma Fundraising Revenue 78.82 Colt Bolt Fundraising Revenue 350.00 Miscelanea JB Scholarship Donation 1,000.00 Sophomore Account Scholarship Donation 500.00 Tyler Miller Scholarship Donation 871.00 Dr. Frank Daniel Memorial Scholarship Donation 550.00 Shirley Berner Memorial Scholarship Donation 1,000.00 Clayton Castleman Scholarship Donation 100.00 Leeper Scholarship Fund (interest) 86.96 Shirley Bartholomew Memorial Scholarship Fund (interest) 51.04 Bill & Nancy Wilson Scholarship Fund (interest) 125.34 Tri Lakes Area Nursing Scholarship Fund (interest) 132.20 Ruel & Mittie Crow Endowment Fund (interest) 188.01 Fiesta Fest Donations 4,400.00 Checking Account Interest 51.66 Total Deposits $86,156.14

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Expenses through October 2019: Colt Bolt Expenses $358.74 Athletic Expenses $333.95 Audit Expenses $4,760.00 Cathy Sennett Memorial Scholarship - UA Foundation Investment $25,000.00 Refurbish Basketball Court Expense $14,900.00 Economic Development Marketing Expenses $6,000.00 Board Meeting Expenses $110.73 Basketball Fish Fry Expenses $704.21 Basketball Drawdown Expenses $5,536.26 Miscellaneous Admin Expenses 2,528.67 Donor Appreciation Expenses 403.54 Scholarship Expenses 7,894.00 Scholarship Luncheon Expenses 2,305.73 Blue Darter Trade Days Expenses 253.00 Advertising Expenses $1,000.00 Fundraising Software Expenses $2,988.00 Membership Fees $1,608.00

Total Expenses $76,684.83

Ending Checking Account Balance $62,878.72

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The University of Arkansas Foundation, Inc. Estimated Financial Information

Statement of Activities Report - October 2019

Income

Expenses End Balance Project Description Beg Balance Addition Gain (Loss) Interest

Morris Family Scholarship Fund 141,155.56 (392.09) - 140,763.47

Morris Family Scholarship Fund 56,151.57 2,543.79 1,132.95 - 59,828.31

CCCUA Foundation General Fund #1 189,921.40 - 1,782.72 - 191,704.12 Adrienne E Butler Memorial Scholarship Fund 19,206.37 (53.55) - - 19,152.82 Adrienne E Butler Memorial Scholarship Fund 1,716.36 346.12 98.55 - 2,161.03

Totals 408,151.26 - 2,444.27 3,014.22 - 413,609.75

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Schedule of Certificate of Deposits Estimated Financial Information

As of October 2019

Short Term Certificate of Deposits

Name of CD Term Rate Maturity

Date Bank Amount Shirley Bartholomew Mem. Sch. 60 months 2.75% 8/13/2024 Horatio State Bank 10,125.00 DAV/General Scholarship 6 months 2.00% 2/20/2020 Horatio State Bank 22,949.38 Leeper Scholarship 12 months 2.25% 9/17/2020 Horatio State Bank 23,000.00 Bill & Nancy Wilson Scholarship 12 months 2.50% 1/24/2020 Horatio State Bank $10,000.00

Tri Lakes Area Fnd. Nursing Sch 12 months 2.25% 10/9/2020 Horatio State Bank $10,546.69

Total Certificate of Deposits $76,621.07

Total Checking, CDs, and Investments $490,230.82

* Total Net Assets for Foundation totaled $563,548.57 in October 2018.

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January 6, 2020

SUBJECT: Academic Services Report

ASHLEY AYLETT

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Academic Services Report—January 2020

Strategic Plan: The Strategic Planning Committee met December 12 to discuss stakeholder survey feedback, SWOT analysis results, and narrow strategic priorities and goals.

Vice Chancellors Office • Met with Kiamichi Technical Center in Idabel about the possibility of partnerships. They

operate a technical center serving secondary students that receive no college credit. The goal is to create prior learning agreements that would accept that credit and allow the students to feed into our programs as post-secondary students.

Division of General Education • Math faculty member attended Math Pathways Co-Requisite training in Arkadelphia; English

faculty attended a Complete College America English Co-Requisite Workshop in Morrilton; Division Chair attended a 2+2 Transfer Workshop at UCA (Category 1 Helping Students Learn for appropriately placing remedial students through aligned assessment strategies)

ERC • Data indicates a 45 percent increase in student traffic at the ERC during November and

December 2019 when comparing to the same months during 2018. This report is based on data covering November 1 through December 9 of each year. (Category 1 Helping Students Learn; Category 5-Using Data for Resource Management regarding the use of data to better allocate college resources)

• Data indicates an 83 percent increase in the number of students seeking tutoring at the ERC during November 2019 when comparing to the same month in 2018. Data also indicates a 111 percent increase in tutoring sessions. During November, ERC tutors at all campuses tutored 33 students during 59 sessions and covered approximately 20 different courses. (Category 1 Helping Students Learn; Category 2-Meeting Student and Other Key Stakeholder Needs regarding student success; Category 5-Using Data for Resource Management regarding the use of data to drive strategic objectives, assessment and to better allocate college resources)

• Data from Tutor.com indicates a 980 percent increase in usage. During November 2018, 5 students participated in live one-to-one sessions. During November 2019, 54 students participated in live one-to-one sessions. (Category 1 Helping Students Learn; Category 2-Meeting Student and Other Key Stakeholder Needs regarding student success; Category 5-Using Data for Resource Management regarding the use of data to drive strategic objectives, assessment and to better allocate college resources)

• The ERC is teaming up with UA Cossatot’s Employee Safety and Wellness Committee to share information about nationally recognized health topics each month. The ERC shared fact sheets covering diabetes during November and during December, links with

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information about drunk driving awareness were shared with all employees. (Category 3-Valuing Employees regarding a safe work environment)

• UA Cossatot’s director of educational resources and OER specialist participated in a routine meeting of the OTN Steering Committee during November. (Category 3-Valuing Employees regarding resources necessary to perform duties as assigned; Category 4-Planning and Leading regarding the highest level of a professional and strategic relationship with external stakeholders)

• Plans for the OE-Arkansas event at Fayetteville were finalized early in December. Director of Educational Resources and OER specialist Relinda Ruth will serve on a national OER panel and a community college panel at the event. Turnitin Administrator, English instructor, and OER Board member Tabetha Nguyen will serve on a faculty panel. The event will take place during March 2020. (Category 3-Valuing Employees regarding resources necessary to perform duties as assigned; Category 4-Planning and Leading regarding the highest level of a professional and strategic relationship with external stakeholders and the elimination of financial barriers to education)

• A libguide emphasizing academic integrity information among students and faculty was introduced to the college. Faculty in all courses can direct students to the ERC libguides and YouTube channel to ensure academic integrity education. (Category 1-Helping Students Learn; Category 2- Meeting Student and Other Key Stakeholder Needs regarding a competencies inventory that matches course outcomes; Category 4-Planning and Leading regarding a professional and strategic relationship with external stakeholders)

• Textbook/OER Program leadership and leadership for PTA and OTA programs reached an agreement to offer textbook rentals to students enrolled in these programs. The rental plans will save students over $18,000 per year. The new rental plan will begin in January 2020. (Category 4-Planning and Leading regarding the elimination of financial barriers to education)

• Information regarding Z degrees was shared with faculty December 6. Relinda will be contacting faculty in the coming months to determine interest in helping to develop the college’s first Z degree. (Category 4-Planning and Leading by eliminating financial barriers to education)

Assessment Committee • Assessed Outcome 1 and Outcome 3 along with General Education outcomes on

December 11 (Category 1 Helping Students Learn; HLC Criterion 4; Category 5 Using Data for Resource Management)

Student Services • Student Services has been visiting high schools for post-secondary recruiting for next fall

and attending community events as always, but spring enrollment has been top priority

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(Category 2-Meeting Student and Other Key Stakeholder Needs regarding student success)

Adult Education

• This semester, seventeen students earned their GED diploma with three students finishing in December 2019. (Category 2 Meeting Student and Stakeholder Needs)

• We now can offer OSHA10 and ServSafe certificate training to current Adult Education students. (Category 2 Meeting Student and Stakeholder Needs)

• Partnering with Workforce Development to offer a CNA class for Adult Education students to begin in February 2020. (Category 2 Meeting Student and Stakeholder Needs)

• Since July 1, we have served 391 participants in the four county area. (Category 2 Meeting Student and Stakeholder Needs)

• All full-time staff attended the annual state Adult Education Conference (AACAE) in Hot Springs November 7 and 8.

• Dawn Humphry was named the 2019 Adult Education Teacher of the Year at the AACAE conference.

• Jim Washburn is participating in the Career Service Provider (CSP) Training to become a certified Career Coach.

• Adult Education Advisory Committee met Wednesday, December 11. Institutional Research

• State Reporting to Arkansas dept. of Higher Education (ADHE-6 files) • Attended six webinars hosted by the Association of Institutional Research (AIR) between

the dates of September 17 – November 14, 2019 • Organizing assessment data (gleaned from student assignment scores in order to grade by

rubric, the quality of the college’s coursework) (Ongoing) • Preparing college information/data for placement on the college website (Ongoing) • Continually preparing, generating information for upcoming HLC site visit in April, 2020

(Ongoing) PTA Program

• Guest Speaker gave presentation of personal experience of living with Cushing’s Disease (Meeting Student and Stakeholder Needs)

• Students continued to volunteer at Rock Steady Boxing in Ashdown and were honored for the service at a banquet on November 17th(Category 2 Meeting Student and Stakeholder Needs

• Students held two fundraisers to raise funds for an onsite licensure exam review course to be held in the Spring/Summer(Category 2 Meeting Student and Stakeholder Needs

• Continue to develop new clinical education site relationships (Category 4 Planning and Leading)

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• Advisory Council Meeting December 5 for future planning of the Program (Category 4 Planning and Leading)

• Continue to utilize and update the Program Systematic Evaluation Plan to assess resources (Category 5 Using Data for Resource Management)

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January 6, 2020

SUBJECT: Facilities Report

MIKE KINKADE

35

Facilities Update as of 16 December 2019

Maintenance Supervisor Retiring: Several of you on the Board know our Maintenance Supervisor, James (Jim) Fleming. Jim has retired effective 31 December 2019 after 20 years of service. We appreciate the positive impact Jim has made at UA Cossatot and will miss him as well as his talents. Projects: We have been working on a number of projects since we last met, including:

a) Installing stage lighting in Bank of Lockesburg Gym b) Installing washer and dryer hookups – basketball c) Installing ice machine for concessions in gym d) Installing transformer / 480v Receptacles in welding shop – L’burg e) Repairing HVAC units f) Testing center – AS ductwork g) Generator equipment repairs h) Installing / repairing lock cylinders in door handles. i) Winterize concession bldg. in DQ

This is just a sampling of the diverse projects our Maintenance department is called upon to tackle. Our Building and Grounds crew does equally diverse projects – in the last couple months they have hung and re-hung the banners on the front of the gym, performed dozens of room setups, moved furniture from campus to campus, as well as mowed grass, trimmed, cleaned out gutters, and removed wintering wasps. I appreciate these crews and their diverse abilities and willingness to help wherever needed.

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Community Utilization of Little River County Campus Facilities November 2019 General Use Rooms

Group Name Program Name # of Hours Used

# of People Served

Little River Extension Service Exercise Class 10 50 Little River Cattlemen's Assoc. Meeting 2.5 30

TOTALS 12.5 80 Civic Center


# of People Served

Little River Health Coalition Meeting 3 30 Ashdown School District Quiz Bowl 48 500 UA Cossatot Nursing Training Seminar 6 50

TOTALS 57 580 December 2019 General Use Rooms


# of People Served

Little River Extension Service Exercise Class 16 80 Little River Cattlemen's Assoc. Meeting 2.5 30 Holly Norman Private Party 5.5 30

TOTALS 24 140 Civic Center


# of People Served

C.A.P.P. Banquet 6 80 Ashgrove Cement Private Party 5 200 Tammy Heminger Wedding 4 100

TOTALS 15 380

GRAND TOTAL: 108.5 1180

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Utilization of Lockesburg Campus Facilities November/December 2019


# of People Served

UAC Skilled/Technical Sciences Advisory Council Mtg 3 20 UAC Colts Basketball Games 6 350 UAC Medical Education Pinning Ceremonies 4 500 UAC Graduation 3 750 Bank of Lockesburg Private Party 6 30

TOTAL 22 1650

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COSSATOT COMMUNITY COLLEGE

OF THE UNIVERSITY OF ARKANSAS


January 6, 2020

SUBJECT: Public Services & Workforce Development

TAMMY COLEMAN

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Public Services and Workforce Development Report October – November 2019

Total Number Served 334 Continuing Education/Workforce Development 200 Arkansas Career Readiness Certificate Services 31 Career Pathways 103

Contributing Team Members: Career Pathways Director, Crystal Bell-Hunter; Continuing Education Coordinator, Zebbie Launius; Continuing Medical and Safety Education Coordinator, Waco Jackson; CRC Team Leader, Gina Duncan; Workforce Development Coordinator, David Sirmon; and Public Services and Workforce Development Director, Tammy Coleman.

1. Continuing Education and Workforce Development offered 341.5 hours of scheduled instruction in October and November, including the courses/services/activities listed below, and processed 200 registrations.

• Basic Life Support (BLS) HeartCode • Basic Life Support (BLS) Provider

CPR AED • Brand Ambassadors • Christmas Candy Making • Christmas Truck Door Hanger • Cosmetology Refresher • Dangers of Carbon Monoxide • Excel 2016 in Easy Steps • Explore Your Cricut • Fall Wreath • Heartsaver First Aid CPR/AED • Holiday Throw Pillow • Introduction to Fire Protection • Journey Club’s (50+) Two-Day

Excursion to Dallas Texas

• Keto Cooking • Pharmacy Technician Program • Providing Wow! Customer Service • Refuse to Be a Victim • Self Defense • The Art of Gratefulness • Tourism Traffic • Truck Driving Program • Truck Driving Refresher, 4 hours • Unfinished Objects • Youth Suicide: A Silent Epidemic • 100 plus EducationToGo courses are

available online monthly at www.ed2go.com/cccua

2. In 2020, Public Services and Workforce Development will begin offering DDI leadership courses to accelerate growth and positively impact our training client’s business objectives. Courses will provide frontline leaders and individual contributors with the skills needed for personal, group and organizational success. Dr. Ashley Aylett completed the DDI facilitator certification process in November and will be the program’s lead instructor. Dr. Aylett will be instrumental in building critical skill sets and developing strong organizational talent, ensuring employees are working towards achieving the organization’s business outcomes.

http://www.ed2go.com/cccua

http://www.ed2go.com/cccua

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3. Forty-nine (49) students earned the National Center for Construction Education and Research (NCCER) Core Curriculum credential in the fall 2019 semester.

National Center for Construction Education and Research (NCCER) Core-Curriculum Credentials Earned

Fall 2018 Secondary 31 Post-Secondary 18

Total NCCER Credentials Earned 49 Instruction included safety, construction math, hand tools, power tools, construction drawings, basic rigging, communication skills, employability skills, and material handling. Completing this curriculum gives the trainee the basic skills needed to continue education in any craft area he or she chooses.

4. Thirty-one (31) students received career readiness services during October and

November.

October 2019 November 2019 Career Readiness Certificates Services Students Students Career Ready 101/KeyTrain 14 9 WorkKeys 4 4

Total Students 18 13

Eight (8) Arkansas Career Readiness Certifications were earned at UA Cossatot.

CAREER READINESS CERTIFICATIONS August – September 2019

CRC’s Awarded

Platinum Has core employability skills for approximately 99% of jobs profiled by WorkKeys

1

Gold Has core employability skills for approximately 90% of jobs profiled by WorkKeys

5

Silver Has core employability skills for approximately 65% of jobs profiled by WorkKeys

1

Bronze Has Core employability skills for approximately 30% of jobs profiled by WorkKeys

1

Incomplete Has not completed all three of the assessments required for certification

0

The Arkansas Career Readiness Certificate (CRC), required by many employers as part of their pre-employment process, is a free portable credential that demonstrates the quality of Arkansas’ workforce to potential new employers and confirms that individuals possess basic workplace skills for existing employers.

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5. Placement Services, a function of the Workforce Development office, hosted a fall job fair October 31, 2019, on UA Cossatot’s Nashville campus. Thirteen (13) vendors and one-hundred twenty-four (124) students and community members participated.

6. UA Cossatot’s Workforce Recruitment/Virtual Career Center activity: VIRTUAL CAREER CENTER

# of Current Registered Student/Alumni/Community Accounts 723 # of Current Registered Employer Accounts 161 # Active Jobs Posted in VCC in October 2019 3 # Active Jobs Posted in VCC in November 2019 12

Powered by College Central Network® UA Cossatot’s Workforce Development office makes online job resources available free to students,

alumni, community residents and employers. Employers may post jobs and search résumés within the Workforce Recruitment Center at www.collegecentral.com/cosstot. Students may access the Virtual Career Center at www.cccua.edu/getajob

7. The Career Pathways Program had 103 active participants during October and November.

Two (2) General Education Diplomas and Six (6) Employability Certificates were earned. The Employability Certificate may be added to the student’s portfolio and can lead to employment. The certificate addresses basic academic skills, career counseling, basic computer skills and employability skills not always available in traditional college classes.

http://www.collegecentral.com/cosstot

http://www.collegecentral.com/cosstot

http://www.cccua.edu/getajob

http://www.cccua.edu/getajob

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January 6, 2020

SUBJECT: Office of Institutional Advancement

DANIEL MARTINEZ

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The Office of Institutional Advancement Board Report

January 6, 2020

PROJECTS AND EVENTS:

Floor Dedication Ceremony: A floor dedication ceremony took place on November 5 at the Bank of Lockesburg Gymnasium to honor sponsors for the new basketball floor. Those honored were SWEPCO, Coca Cola of Nashville, Husqvarna, and the Jackson Family of Lockesburg.

Celebration of First Generation Students: A poster was created for a week-long celebration of first generation college students on all campus.

Meeting with UA Foundation President, Clay Davis: Dr. Cole, Charlotte Johnson, and Dustin Roberts met with the University of Arkansas Foundation President, Dr. Clay Davis on November 15 at 1:30pm in the Nashville Board Room. Dr. Davis discussed the benefits of the UA Cossatot Foundation merging with the UA Foundation. In addition to discussing the benefits, Dr. Davis discussed cost of participation,

investment overview, and investment returns. One of the benefits discussed was the UA Foundation offering a one-time operational endowment to support fundraising operations for UA Cossatot. There will be an additional meeting held on Monday, December 16 at noon at the UA Cossatot Bank of Lockesburg Gymnasium with the UA Cossatot Foundation Board to further discuss this option.

Colts Basketball: Photography and concession help was provided by the OIA at all basketball home games for men and women. Work has begun on the Adopt-A-Colt program.

Continuing Education Spring 2020: The OIA assisted Continuing Education with the design of the upcoming Spring 2020 schedule.

Spring 2020 Marketing: The OIA marketed the programs of Pipe Welding and Diesel Technology at UA Cossatot through radio, newspaper ads, digital advertising, and social media.

Giving Tuesday Video: A video was created by the OIA to help promote Giving Tuesday. Local community and business leaders were highlighted in the video pushing the message of “believe”.

Foundation Participates in Giving Tuesday: #GivingTuesday was on December 3, a global day of giving. Local businesses participated in the foundation’s #GivingTuesday celebration by collecting donations on site and wearing “I Gave” t-shirts. These businesses include Mary Pops, Simple Simons of De Queen, Miscelanea JB, Dr. Randy Walker’s Office,

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La Media Luna, Diamond Bank of Ashdown, and Nashville Family Dentistry. In addition, the foundation sent a mail out to the communities asking for support for the Colts Athletic Program. The foundation collected $9,575 for the Colts Athletic Program and almost $2,000 for the foundation.

Also, the foundation partnered with the Center for Student Success to host a Feed the Funnel party where over 50 volunteers came together and packed over 10,600 meals that will be available at the Center’s food pantry located on all three campuses.

ARNEC and OTA Pinning Ceremonies: The OIA provided photography to Medical Education's pinning ceremonies.

2020 Student Ambassadors: UAC will have a total of twelve Ambassadors for the 2020 Spring Semester. Two students from Ashdown, three from Nashville, and seven from De Queen will create the team to provide assistance for student events and needed support by the Office of the Chancellor. An induction ceremony took place on December 16.

Collegiate FFA Banquet: Ben Renfrow provided photography at the annual FFA Banquet at the Weyerhaeuser room. Tablecloths were also provided by the OIA.

UA Foundation Meeting in Fayetteville: Dr. Cole and Dustin Roberts were invited to attend the UA Foundation Board of Directors meeting on December 11 at noon in Fayetteville. The meeting consisted of a campus spotlight on the UA Division of Agriculture, recognition of board members, new business, investment reports, committee reports, and endowment reports. Meeting adjourned at 2:30 pm.

Foundation Radio Commercials: Radio commercials were created by the OIA to play for the remainder of the 2019 year. These spots are by some of our Young Alumni Board members encouraging everyone to donate to the UAC Foundation from personal experiences.

Center for Student Success Awards: Photography was provided but the OIA at the first awards ceremony for the Center for Student Success.

Press Releases: Ben Renfrow wrote and released over 40 press release in November and December 2019.

UA Cossatot Commencement: Graduation was held on December 13 at 6:00 p.m. at the UA Cossatot Bank of Lockesburg Gymnasium. There were an estimated 1,000 people at the celebration for summer and fall 2019 graduates. The OIA managed photography, livestreaming, and producing of programs for this event.

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BOARD OF VISITORS

ACTION ITEMS

January 6, 2020

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Board of Visitors Meeting – January 6, 2020 Action Item No. 1: Approve Minutes of the November 4, 2019, Board of Visitors Meeting. 1. Background information: This is routine action for the Board.

2. Why action is needed at this time: This action is customary at the meeting following the meeting

for which the minutes are recorded.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the minutes of

the November 4, 2019, Board of Visitors Meeting as submitted. 4. Board of Visitors Action: __________________________________________________

________________________________________________________________________

________________________________________________________________________

Motion by: Seconded by:

Yeas: Nays:

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MINUTES OF MEETING COSSATOT COMMUNITY COLLEGE OF THE UNIVERSITY OF

ARKANSAS BOARD OF VISITORS November 4, 2019

Chair Kathy Beavert called the regular meeting of the Board of Visitors to order at 12:04 p.m. following a light meal at the UA Cossatot Bank of Lockesburg Gymnasium. Present: Angie Walker Kathy Beavert Jimmy Tumey Dr. Glenn Lance Robert Martinez Tim Pinkerton Tyler Davis Absent: Barbara Horn Jay Dooley Staff Reports Dr. Cole introduced Belen Hernandez, Student Ambassador representative, as our guest at the November Board of Visitors meeting. Dr. Cole highly encourages Student Ambassadors to attend Board of Visitors meetings as well as Board of Trustees meetings to receive an insight on how the college makes decisions. Dr. Cole continued in presenting the Chancellor’s report. Our college recently received the Systems Appraisal Review by the Higher Learning Commission. The review showed strong suggestions in making our college better. We do a lot of great things at UA Cossatot but the weakness to that is we do not document enough. Ashley has created weekly meetings for HLC to gather all necessary documentation prior to our site visit in the spring. Our faculty and staff have provided great participation during this time. Charlotte proceeded to present the latest financial report. At the end of September, the college was running about 330,000 more from this time last year in revenues. The expenditures are running about 66,000 ahead. Accounts Receivable is up as well by 148,000. The college has earned over 178,000 out of 1.2 million total amount in grants & other restricted programs. The Schedule of Bank accounts is over 3.2 million for all accounts. This is up from last year. In Certificate of Deposits, the college is over 18,000 from last year. The VSO account has a little over 36,000 in the bank. The schedule of endowment funds is over 80,000 in total. Charlotte then continued the financial report with the foundation budget. The ending checking account balance was over 46,000. The U of A Foundation total investments are at 483,000. It is down about 82,000 from last year. Ashely presented the Academic Services report. The Strategic Plan will start analyzing results at the end of November from feedback received by Stakeholders. During the HLC site visit, they will want to visit with Board of Visitors members. In the Skilled and Technical division, a Secondary Career Center welding program was added and we are serving 79 welding students at LIMI. Tyson donated additional training equipment such as a robotic arm. A meeting with Tyson and Kiamichi Career Center took place about a potential partnership with Kiamichi for their students to complete a degree at UA Cossatot. The ERC provided data from Tutor.com showing an 88 percent increase in usage. PTA is now in an agreement to implement a rental plan for textbooks. Student Services is working in creating a Student Recruitment, Enrollment, and Retention Plan. As this further develops, more information will be provided. U of A Fayetteville has met to develop articulation agreements for Business and Agriculture programs with UA Cossatot. Mike reported no major construction program is underway at the time but we are still busy. There is a lot

48

of facility improvement going on such as adding stage lighting, installing icemaker, and so much more. Building and Grounds folks are taking care of hanging banners as well as rolling out floor mats various times throughout the week. Mike encouraged the board to check out the robotic arm donated to LIMI program. Chair Kathy Beavert proceeded to skip through the Public Services & Workforce Development report and the Office of Institutional Advancement reports on account of the board members had the chance to read over them ahead of time.

Action Items:

No. 1 Approve the Minutes of September 9, 2019, Board of Visitors Meeting. Jimmy Tumey motioned for passage and Tim Pinkerton seconded the motion. The motion passed by a vote of 7-0. No. 2 Approve Revised College Policy 104: Board Members- Terms of Office- Officers. Tabled. No. 3 Approve Deletion of College Policy 105: Filling Vacancies of Members and Officers. Tabled. No. 4 Approve Deletion of College Policy 106: Orientation of New Members. Tabled. No. 5 Approve Deletion of College Policy 110: Formulation and Reviews of Policies. Robert Martinez motioned for approval. Jimmy Tumey seconded the motion. The motion passed with a vote of 7-0. No. 6 Approve Revised College Policy 114: Meetings. Tabled. No. 7 Approve Deletion of College 116: Employee Code Ethics. Angie Walker motioned for passage and Tim Pinkerton seconded the motion. The motion passed by a vote of 7-0. No. 8 Approve College Policy 783: Prohibition of Pets on Campus. Tyler Davis motioned for approval and Dr. Glenn Lance seconded the motion. The motion passed by a vote of 7-0. No. 9 Approve Revised College Policy 206: Discrimination, Harassment, Retaliation, and Sexual Misconduct, Title IX. Robert Martinez motioned for passage and Tyler Davis seconded the motion. The motion passed by a vote of 7-0. No. 10 Approve College Policy 211: Accreditation and Membership Selection. Tyler Davis made the motion with a second from Dr. Glenn Lance the motion passes 7-0. No. 11 Approve College Policy 212: Institutional Effectiveness Plan- Continuous Quality Improvement Cycle. Dr. Glenn Lance motioned for passage and Tim Pinkerton seconded the motion. The motion passed by a vote of 7-0. No. 12 Approve College Policy 401: Statement of Guiding Principles and Code of Ethics. Tyler Davis made the motion with a second from Tim Pinkerton the motion passes 7-0.

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No. 13 Approve RFP for Student Housing. Upon motion by Dr. Glenn Lance and second by Robert Martinez, the following passed by a vote of 7-0. No. 14 Approve Revised College Policy 501: Student Grievances. Robert Martinez motioned for passage and Tim Pinkerton seconded the motion. The motion passed by a vote of 7-0.

Chair Kathy Beavert asked for a motion to adjourn the meeting. Tyler Davis made the motion and with a second from Robert Martinez, Chair Kathy Beavert adjourned the meeting at 1:05 p.m.

Respectfully submitted,

wg

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Board of Visitors Meeting – January 6, 2020 Action Item No. 2: Approve Revised College Policy 509: Adding, Dropping, or Withdrawing from Courses.

1. Background information: This revision reflects an individual definition for each category. The college feels this will help clarify future encounters.

2. Why action is needed at this time: This is the first time the Board of Visitors has met since the revision was made.

3. Chancellor's Recommendation: The Chancellor recommends the Board approve the revised College Policy 509: Adding, Dropping, or Withdrawing from Courses.

4. Board of Visitors Action: _______________________________________

Motion by:

Seconded by: Yeas: Nays:

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COLLEGE POLICY: 509

ADDING, DROPPING, OR WITHDRAWING FROM COURSES

DROPPING AND ADDING COURSES A student may add a class during registration only. Students may drop courses during the "Drop" period of the fall and spring semesters and the summer terms. Drops can be completed electronically. Students and faculty may initiate an electronic drop through a link on the UA Cossatot homepage. A paper drop form may be picked up at any of the sites or downloaded from the website; it is the student's responsibility to deliver the completed form to the Student Services Office. ADDING COURSES

Students may add courses during open enrollment once all admissions criteria have been met.

DROPPING COURSES

Students may drop courses prior to the census date of each semester with no financial responsibility for the course(s) in which they drop. Dropped courses will not appear on the official transcript.

WITHDRAWING FROM COURSES

Students may withdraw from courses after the census date of each semester up to the deadline to withdraw as set by the academic calendar. Withdrawing will result in a “W” grade on the student transcript for that course. Students are financially responsible for course(s).

TOTAL WITHDRAWAL FROM COLLEGE

Students may request a total withdraw from the college after the census date of each semester up to the deadline to withdraw as set by the Registrar’s Office. A total withdraw from the college will result in the student earning “W” grades for every course in which he or she was enrolled for that term. Students are financially responsible for course(s).

Changes to any student schedule may impact student financial aid and/or bill. Students should contact the Financial Aid office and/or Business Office with any questions.

HLC Criterion: 4C Policy History: January 11, 2016 January 12, 2015 March 28, 2005 January 1, 2011 July 30, 2001

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Board of Visitors Meeting – January 6, 2020 Action Item No. 3: Approve Revised College Policy 434: Family Leave.

1. Background information: Additional content was added to College Policy 434 to reflect FMLA changes. This includes the usage of any available accrued paid leave, employees being responsible for paying their portion of insurances premium, and include proper healthcare provider statement.

2. Why action is needed at this time: To ensure the colleges Family Leave is up-to-date. 3. Chancellor's Recommendation: Chancellor Cole recommends the Board approve the revised

College Policy 434: Family Leave.

4. Board of Visitors Action: ___________________________________________

_________________________________________________________________

_________________________________________________________________

Motion by:

Seconded by:

Yeas: Nays:

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COLLEGE POLICY: 434

FAMILY LEAVE

The Family and Medical Leave Act of 1993 (FMLA) requires certain employers to allow eligible employees to take up to twelve (12) weeks of leave (paid and/or unpaid) to care for a newborn or newly adopted child, to recuperate from their own serious illness, or to care for a seriously ill family member. Also, certain family members of the Armed Forces are allowed twenty-six (26) workweeks of leave to care for ill or recuperating family members as described below. An eligible employee is one who has at least twelve (12) months of employment with the State of Arkansas and has worked at least 1,250 hours during the previous twelve (12) month period. POLICY An eligible employee may take up to twelve (12) weeks of family medical leave during a “ROLLING” backward forward twelve (12) month period for specified reasons. Under the rolling backward forward method, the twelve (12) month period will be measured backward forward from the date an employee requests FMLA Leave to determine whether the employee is eligible for any additional leave. Family and medical leave may be requested for:

1. Birth, adoption, or foster care: A new parent, foster parent or adopting parent may apply for leave within one (1) year after the child is born or placed in the parent’s home. If both parents work for the UA Cossatot, they will be entitled to a total of twelve (12) weeks between them.

2. The employee’s serious health condition, as defined by law: This includes an employee

who requires inpatient treatment, has a chronic health problem, is incapacitated for more than three consecutive calendar days while receiving medical treatment, or has a non-chronic health condition that could result in a period of incapacity for more than three (3) calendar days without medical treatment or is pregnant (including prenatal appointments for both mother and father), or is receiving treatment for substance abuse.

3. A serious health condition, as defined by law, of an employee’s spouse, child, or parent

and for whom the employee is needed to provide care.

4. The spouse, son, daughter, parent, or next of kin who is needed to care for a current member of the Armed Forces, including a member of the National Guard or Reserves, who is undergoing medical treatment, recuperation, or therapy, is otherwise in outpatient status, or is otherwise on the temporary disability retired list, for a serious injury or illness. The relative listed above is allowed to take up to twenty-six (26) workweeks of leave.

5. Any qualifying exigency arising out of the fact that the employee’s son, daughter, or parent

is a covered military member on active duty (or has been notified of an impending call or

54

order to active duty) in support of a contingency operation.

Employees are required to use any available accrued paid leave, which will run concurrently with FMLA. The accrued paid leave is used for as much of the twelve (12) weeks period as it will cover before moving into an unpaid leave status. In cases of Maternity Leave, the employee may elect to use unpaid leave without exhausting accrued paid leave. All applicable accumulated paid leave must be exhausted before Leave Without Pay (LWOP) will be granted except for maternity leave requests. Employer paid benefits will be maintained by UA Cossatot during an FMLA approved leave absence. The college will continue to pay the employer’s matching portion of Health, Dental, basic Life, and basic Long Term Disability insurances for employees on approved FMLA Leave. Employees are responsible for paying their portion of the premium if the employee’s paycheck is not sufficient to cover the premium deduction, or if the employee is on Leave Without Pay (LWOP). If the employee does not continue to pay the employee portion of the premium, the insurance may be canceled. The college’s obligation to maintain health benefits under the FMLA ceases when an employee informs the employer of their intent not to return from leave, the employee fails to return from leave, or the employee exhausts their FMLA entitlement. An employee’s position, or an equivalent position with equivalent pay, benefits, and working conditions will be restored upon an employee’s return from FMLA Leave unless identified as a key employee. FMLA Leave runs concurrently with Catastrophic Leave, Workers Compensation, Leave Without Pay (LWOP), and accrued leave. If FMLA Leave is granted for the employee’s own serious health condition, the employee must provide a statement from the healthcare provider stating that the employee is able to return to work. The medical release must be submitted to the Human Resource Office before an employee returns to work. All job restrictions must be reviewed by the Human Resource Office prior to the employee’s return to work. Employees are protected by law from interference and retaliation for exercising or attempting to exercise their FMLA rights. Policy History: November 3, 2014 January 1, 2011 November 26, 2001 July 30, 2001

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Board of Visitors Meeting – January 6, 2020 Action Item No. 4: Approve New Student Organization UA Cossatot Cycling Club.

1. Background information: It is courtesy the board approves all student organizations. The UA Cossatot Cycling Club is to promote a healthy lifestyle for students and employees on campus.

2. Why action is needed at this time: To pursue the student organization in Spring 2020.

3. Chancellor's Recommendation: The Chancellor recommends the board approve the New

Student Organization UA Cossatot Cycling Club. 4. Board of Visitors Action: ___________________________________________

_________________________________________________________________

_________________________________________________________________

Motion by:

Seconded by:

Yeas: Nays:

56

57


BOARD OF VISITORS

INFORMATION ITEMS

November 4, 2019

58

EMPLOYEE CHANGES

No New Hires.

59

COMMITTEE: Employee Safety and Wellness DATE: 11/22/2019

TIME: 10:00 am LOCATION: ERC

Members attending Cathy Billingsley, Relinda Ruth, Crystal Hunter, Beverly Foreman, Alisa Cooke, Ron Smith, Sheila Holcombe, Debbie Gatlin, Annette Davis, Brad Smith, Members absent: Lisa Lutz-leave, Rick Pruitt – on assignment, Randal McKinley-leave, Tanya Fox-leave, Waco Jackson-on assignment ______________________________________________________________________________ AGENDA AND ACTIONS

Item One: Minutes of last meeting Minutes of our last meeting approved.

Item Two: Committee Tasks Update Annette said 34 people showed up for the blood drive. Out of those, 26 donated in October. One light is still out and some will have to wait for repairs. The first aid kits are all updated; however, a few things will be ordered for Nashville and Lockesburg.

Item Three: Speedbump Update Mike and the campus police are reviewing the speedbump placement. It may be after first of year before placement decisions are finalized.

Item Four: December Special Topic Flyer The regular flyer was completed and released. The committee agreed on a topic for the special flyer. Relinda will send it by the first part of December.

Item Five: Spring Semester Goals Everyone agreed current assignments fit their schedules.

Final Actions: The next meeting for the Wellness Committee will be in January. Relinda will email the date to everyone.

Submitted by: Cathy Billingsley Approved by: Relinda Ruth Recorder Chair or vice Chair

Date Submitted: 11/22/2019

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COMMITTEE: Curriculum DATE: 11/1/19 TIME: 8:00- 8:35 LOCATION: AV1

If the group did not meet in person, please circle the method utilized to hold meeting

Email AV Room Blackboard Collaborate Other (explain)

Members (voting) attending: Brenda, Barbara. Matt, Sharon, Sonya, Pat, Lizz, Bruce, Stephanie F.

Members absent: Tammy C., Heather

Others attending (nonvoting): Ashley A., Kay C., Denise, Hollie

______________________________________________________________________________

AGENDA AND ACTIONS

Item #1:

Barbara Lacefield, Division Chair of Professional Studies, requested adding ECON 2103 Microeconomics as an option to meet ECON requirement for the AS Agri Business degree.

• Macroeconomics or Microeconomics may be used as the ECON requirement for AS Agri Business degree.

• Macroeconomics is required for SAU but other 4-year institutions require Microeconomics.

• Effective November 1, 2019.

Item #2:

Barbara Lacefield, Division Chair of Professional Studies, requested chapters for Accounting for Receivables, Long Term Assets, and Current Liabilities be added to the Accounting Principles I curriculum.

• This change will update our Accounting Principles I course to transfer to UA Fayetteville. • Changing to Open Stax OER book and adding chapters. No cost to UAC or students. • Effective November 1, 2019.

Item #3:

Kay Cobb, fulltime instructor, requested removing the MATH1023 College Algebra prerequisite from Number Systems and Geometry for Elementary Teachers.

• Kay explained the Number Systems and Geometry for Elementary Teachers courses are designed to teach techniques rather than actual math applications.

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• Since these two courses are not offered each semester, eliminating the prerequisite will solve the problem of students having to “wait out” a semester. This will also help the graduation rate.

Other Business: None

Final Actions: All motions approved by the committee. Approved by Vice Chancellor of Academics and Chancellor.

Committee Comments: None Chairperson: Barbara Lacefield

Next Meeting: (date to be determined later) Send agenda items to Barbara Lacefield, Chairman, at least a week before the next scheduled meeting.

Recorder: Brenda Morris Submitted: 11/5/19

Documents

Board of Visitors - University of Arkansas | University of ... · Schedule of Investments - Certificate of Deposits As of October 2019 Amount Rate Maturity Date Bank Term ... Secondary