Draft Proposed Amendments

Guidelines for Revisions

Readily apparent changes, i.e., “low hanging fruit” that are long overdue

Convert prescriptive statements to broader policy statements

Propose delegation of authority to enhance operational efficiency and effectiveness

Consultant

Dr. Terry MacTaggert, Association of Governing Boards

Reviewed draft proposed amendments from the perspectives of“best practices”accreditation standards

Dr. MacTaggert’s comments on draft amendments

Update and clarify policies, enhancing understanding and potential for effective implementation

Provide for modest delegation of authority while the BOR retains full authority over critical functions

Conversion of BORP to executive policy assures continued oversight

In sum, changes are appropriate and consistent with best governance practice

Draft Proposed BORP Amendments

By-Laws (Lead: K. Amemiya)

Revised the function of the Committee on University Audits

Draft Proposed BORP Amendments

Chapter 1, General Provisions (Lead: K. Amemiya)Revised “Policy on Nondiscrimination and Affirmative

Action”Added images of University seal, University logo, and Coat

of Arms

Draft Proposed BORP Amendments

Chapter 2, Administration (Lead: K. Amemiya)Allows authority delegated to the President to be further

delegated at the President’s discretion, unless the Board specifically limits the President’s delegation of authority

Eliminates the detailed Self-Assessment Format to provide Board with greater flexibility and latitude when conducting Presidential evaluation

Draft Proposed BORP Amendments

Chapter 3, Organization (Lead: H. Todo)Updates name from Maui Community College to UH Maui

College

Draft Proposed BORP Amendments

Chapter 4, Planning (Lead: L. Johnsrud)

Updates environmental context statement and mission of community colleges.

Draft Proposed BORP AmendmentsChapter 5, Academic (Lead: L. Johnsrud)

Sections relating to research are being moved to proposed new Chapter 12

Defines length of provisional status; provides for extensions of provisional status; allows President to terminate programs not extended or without established status application; allows the President to terminate BOR approved programs

Clarifies that a person may receive only one award in teaching and one award in research in their period of service at UH; and provides that campuses to develop selection procedures

Converts affiliation and cooperating agencies reports to upon request status; and eliminates section on Western Governors University, as UH is no longer participating

Broadens definition of semester from a defined 15 weeks to period that is consistent with student achievement and accreditation standards.

Draft Proposed BORP AmendmentsChapter 5, Academic – Continued

Allows reports on centers to be made upon requestDeletes requirements on establishing a themeRevises nonresident campus ceiling at baccalaureate

institutions to 35% for undergraduate studentsDeletes credit by examination section; deletes details

related to the library with conversion to executive policy and provides that the President may delegate to Chancellors; and deletes appendixes on General Education and Library Fees with conversion to executive policy

Draft Proposed BORP AmendmentsChapter 6, Tuition & Fees (Leads: R. Freitas & K. Lee)

General clean-up and streamlining of policies and/or statements which are duplicative or contradictory

Moves BOR-approved fees to the end of the chapter attachment and delegates authority for future adjustments to the President

Removes specific types of institutional financial aid in conjunction with new executive policy; retains the overarching philosophy of the Financial Assistance Policy, UH Regents & Presidential Scholarship, and State of Hawai‘i B Plus Scholarship

Draft Proposed BORP AmendmentsChapter 7, Student Affairs (Leads: R. Freitas & K. Lee)

General clean-up and streamlining of policies and/or statements which are duplicative or contradictory

Removes specific operational guidelines on student housing for campuses while retaining overarching policy statements on housing remains, along with assignment priority statements

Delegates student housing room rates to the President or President’s designee

Removes the Short-Term Student Loan ProgramRevised International Student Health InsuranceRemoves Articles/Addenda: UHM Campus Center Charter from

1971, UHH Student Housing Rates from 2005, Maui College Student Housing Rates from 2005

Draft Proposed BORP AmendmentsChapter 8, Business & Finance (Lead: H. Todo)

Increases maximum dollar level of construction projects and consulting contracts beyond which Board approval is required

Makes other revisions to eliminate impractical and overly restrictive, prescriptive or cumbersome, or unnecessary procedures which are not required or are inconsistent with policy statements

Draft Proposed BORP AmendmentsChapter 9, Personnel (Leads: L. Johnsrud (Academic) & B. Hashimoto

(Non-Academic)Authorizes the President to appoint faculty; provides that faculty

compensation shall be in accordance with current collective bargaining agreement; and provides that the President shall promulgate policies in consultation with University executives setting forth the duties, responsibilities, qualifications, guidelines and timelines for selection, conditions for appointment, compensation and other administrative requirements: Department Chairs, Special Program Directors and Chairs of Academic Subdivisions, Graduate Assistants, Lecturers, and Cooperating Teachers/Counselors and Observation/Participation Teachers.

Continues Board support of exchanges of University of Hawai‘i faculty with other institutions and provides that the President shall promulgate policies for faculty exchanges

Draft Proposed BORP AmendmentsChapter 9, Personnel – Continued

Eliminates the requirement for the President to provide an annual report to the Board regarding special salary adjustments.

Delegates authority to the President to promulgate implementing policy to administer a faculty classification plan and make amendments to the plan, provided that any new faculty categories or permissible campus faculty groups shall be subject to prior approval of the Board

University of Hawai‘i at Mānoa faculty classifications to include seven (existing) categories with grades within each category: Instruction; Researcher; Specialist; Librarian; Extension Agent; Graduate Teaching Assistant; Lecturer

Provides that the President shall adopt policies relating to Clinical titles for non-compensated faculty appointments in Health Science and Social Welfare

Draft Proposed BORP AmendmentsChapter 9, Personnel - Continued

Extends political activity policy to employees seeking non-partisan public office (e.g. Mayor of the City and County of Honolulu, City Prosecutor)

Deletes radiational safety that is subject to other policies, procedures, rules and regulations

Provides that the President shall adopt rules applicable to the Waahila faculty housing and a University Housing Assistance Program

Provides that faculty sick leave shall be in accordance with the provisions of the most current collective bargaining agreement

Deletes obsolete policy relating to prohibition of service beyond age 70Updates the name of the agency responsible for administering the

health benefit program

Draft Proposed BORP Amendments Chapter 9, Personnel - Continued

University of Hawai‘i Hilo and University of Hawai‘i West O‘ahu faculty classification to include three (existing) categories with grades in each category: Instruction; Lecturers; Affiliate Faculty

Community College and Maui College Classification to include one (existing) categories with grades within each category: Instruction

Delegates to the President authority to identify high demand academic disciplines and recruit faculty in the recognized high demand disciplines at salaries that exceed the maximum of the appropriate salary schedule

Delegates to the President authority to establish, amend, and administer a classification and compensation plan for graduate assistants

Clarify the approving authority for legal representation requests Delete obsolete reference to managerial personnel List authority delegated by the Board to the President for certain Personnel

Actions.

Draft Proposed BORP AmendmentsChapter 9, Personnel - ContinuedUpdates section to reflect changes in the IRS regulations and to

delegates authority to the President to make program changes as necessary

Amends to include feminine form “Emerita” of “Emeritus” Deletes Incentive Early Retirement program which is inconsistent

with of Act 179, SLH 2010Recommends 1) eliminating the requirement for the President to

report executive salary exceptions as such are publicly posted; 2) amending various provisions to reflect the Board’s delegation to President; and 3) delegate to the President authority to approve amendments to the executive salary schedule

Allows executives personnel to request a leave of absence for family leave purposes based on provisions aligned with faculty and staff

Draft Proposed BORP AmendmentsChapter 10, Facilities (Lead: B. Minaai)

Delegates to the President authority to add or delete from the exempt classes of action as operational needs change

Delegates to the President authority to establish child care programs and develop program guidelines

Delegates to the President authority to promulgate policies and procedures for the parking and operation of motor vehicles on University campuses

Draft Proposed BORP Amendments

Chapter 11, Miscellaneous (Lead: D. Lendio)Delegates authority to submit legislative requested reports

to the legislature on behalf of the Board of Regents

Draft Proposed BORP AmendmentsNew Chapter 12, Research (Lead: J. Gaines)

Allows individual investigators to choose whether or not to participate in projects for which the sponsor may impose certain limitations on dissemination

Deletes classified managerial groupProvides that classified research should not be conducted

on campusProvides that the President and Facility Security Officer

shall possess a personnel security clearance and that security officer shall be responsible to ensure safeguarding classified information.

Precludes members of the Board of Regents and the administration without security clearance from accessing classified information

Draft Proposed BORP AmendmentsNew Chapter 12, Research (Lead: J. Gaines) cont.

Deletes rules relating to outside research projectsDeletes prohibition against outside use of University

facilitiesDeletes requirement that university substantiate

basis for service ordering to RCUHIncrease purchase limits from $100,000 to $300,000Deletes requirement for monthly service order

reports to the BORAmends requirement for annually executed

agreement to annually review agreement