BOARD OF DIRECTORS REGULAR MEETING Tuesday, August 25, 2020 at 4:00 p.m.

Virtual Meeting from TLA Conference Room AGENDA

Agenda Action Requested 4:00 p.m.

Call to Order Roll Call Guest and Member Comments: Receive Comments Please send questions in advance to webmaster@landings.org Consent Agenda Approve Agenda

1. Accept meeting agenda 2. Approve the minutes (pg.4) 3. Receive committee reports (pg.35) 4. Receive miscellaneous reports

Reports from Community Organizations Receive Reports • TLC • CES (pg.62)

4:15 p.m. New Business 1. General Manager Staff Reports and Action Items

a. Pending Projects Status Report (pg.7) Receive Report b. Monthly Financial Report (pg.11) Receive Report c. Community Development Report Receive Report

1. Suspension of Privileges – PPMS Violations Approve Suspensions • 27 Hemingway Circle • 1 Windswept Lane

d. Monthly Security Report (pg.27) Receive Report e. Utility Vehicle Purchases (pg.31) Approve Recommendation

2. Board Committee and Special Reports Receive Reports

a. Governance Committee b. Strategic Water Committee c. Finance Committee d. Development Committee e. Renovation Committee

4:40 p.m. Director’s Comments & Questions 4:50 p.m. President’s Report 5:00 p.m. Adjourn to Executive Session 5:15 p.m. Reconvene to Open Session 5:20 p.m. Adjourn Adjourn All regular meetings of the Board are normally open for in-person attendance to all Members of the Association. Per the Association Bylaws, members other than directors may not participate in any discussion or deliberation unless and until they are recognized to speak. The Board may adjourn a meeting and reconvene into executive session to discuss personnel matters, litigation in which the Association is or may become involved, and orders of business of a similar nature. Coronavirus - In order to ensure social distancing protocols are met, the Board Directors will be meeting in the TLA conference room for the August 25th monthly Board Meeting. Unfortunately, the meeting will not be open for in-person community member attendance due to space limitations. As always, the meeting will be livestreamed, and if you have questions/comments that you normally would make at the beginning of the meeting, please email them in advance to webmaster@landings.org. 1

To: TLA Board of Directors From: Shari Haldeman, General Manager/COO Subject: August 25, 2020 Board Agenda Background Date: August 21, 2020 A. Call to Order The President will call the meeting to order. B. Roll Call The President will determine Board member attendance to verify that a quorum exists to conduct business. Absent Board members should be excused by adoption of a motion. Recommendation: If there are absent Board members, adopt a motion to excuse them from the meeting. C. Guests and Member Comments At this time, the President will share any guest comments that were submitted in advance. Recommendation: The President will recognize those that submitted a comment and share the comment with the Board. D. Consent Agenda The President will request a motion for approval of all items included under the consent agenda. If anyone wishes to have discussion on any of the individual agenda items, a motion to remove that item from the consent agenda will be needed. Recommendation: Adopt a motion to approve the consent agenda. E. Reports from TLC President and Chatham Emergency Services Representative These are informational reports with no Board action required. Recommendation: Ask any questions you may have and receive the report. F. New Business – Items include Informational Reports that do not require Board approval, as well as action items that require formal approval by adoption of a motion. Action items needing Board approval require the following procedure: 1. Informational presentation; 2. President calls for a motion and a second to officially place the question before the Board; 3. Board deliberation on the item; 4. President calls for the vote on the motion.

1. GM Staff Reports and Action Items: a. Pending Projects Status Report

The General Manager/COO will comment on items of interest and respond to Board questions, including those from the attached report on the status of projects currently underway. Recommendation: Informational report with no Board approval required; ask any questions you may have and receive the report.

b. Monthly Financial Reports

The Finance staff will report on the financial condition of TLA for the month ending July 31, 2020.

Recommendation: Informational report with no Board approval required; receive the report.

c. Community Development Report The Community Development Director will comment on the statistics for the Department for the month of July 2020.

• Member Privileges Suspension – Private Property Maintenance Standards Staff will review the status of the property violations and the recommendations for suspension of membership privileges for continuing non-compliance with the Covenants and Private Property Maintenance Standards. These property owners also continue to accrue a $25/day fine which constitutes an automatic lien against the property. Recommendation: Adopt a motion to suspend membership privileges for the following property owners:

2

27 Hemingway Circle – 93rd consecutive month 1 Windswept Lane – 12th consecutive month

d. Monthly Security Report

The Security Director will comment on the statistics for the Security Department for the month of July 2020.

Recommendation: Informational report with no Board action required; receive the report.

e. Utility Vehicle Purchases Attached is a staff report recommending approval of the purchase of two (2) 2020 Kawasaki Mule 4010 utility vehicles from Kawasaki of Savannah in the amount of $26,971.06. Recommendation: Adopt a motion to approve the vehicles purchase in the amount of $26,971.06.

2. Board Committee and Special Reports This item provides an opportunity for the chair of each Board Committee to provide an update on work underway that is not otherwise on the agenda, in addition to the action items from Committee(s) noted below.

G. Directors’ Comments & Questions At this time, Board members may comment on or raise questions on issues or items they would like discussed, considered for referral to Committee, or handled that are not currently otherwise under consideration. After raising and explaining an issue proposed for discussion or referral, Board consensus to proceed is appropriate. H. President’s Report The President will report on any current or future issues relevant to the Board or TLA community matters. I. Adjourn to Executive Session The Board will adjourn to Executive Session to discuss personnel matters, litigation in which the Association is or may become involved, and orders of business of a similar nature. Recommendation: Adopt a motion to adjourn to Executive Session. J. Reconvene to Open Session K. Adjourn Recommendation: Adopt a motion to adjourn the meeting.

3

THE LANDINGS ASSOCIATION, INC. Regular Meeting of the Board of Directors

Tuesday, July 28, 2020 at 4:00 p.m. Virtual Meeting - Microsoft Teams

MINUTES

DIRECTORS PRESENT John Holmquist, President

Jim Morgan, Vice President Tony Martin, Treasurer Judy Monaco, Secretary (Virtual attendance) Diane Thompson (Virtual attendance) Eric Larson Hal Duensing Jim Van Epps Mark Winters Hank Policinski, Ex Officio (Virtual attendance)

LEGAL COUNSEL Thomas J. Mahoney, III STAFF PRESENT Bill Campbell, Construction Manager (Virtual)

Erin Schumacher, Community Development Manager (Virtual) Jessica Henderson, Controller (Virtual) Karin Condame, Human Resources Manager (Virtual) Karl Stephens, Assistant General Manager/CAO Kimberly McDowell, Executive Assistant to GM (Virtual) Larry Sincoski, Marinas Director (Virtual) Lynn Lewis, Communications Manager Monika Carr, Budget Manager/Special Projects Coordinator (Virtual) Sean Burgess, Public Works Director (Virtual) Shari Haldeman, General Manager/COO Tim Cook, Director of Security (Virtual)

BOARD GUESTS Mike Welch, The Landings Club (Virtual) Bob Egan, Chatham Emergency Services (Virtual)

CALL TO ORDER

President Holmquist called the meeting to order at 3:59 p.m. He dispensed with the reading of the notice adding that sufficient members were present to represent a quorum.

A. Guests

President Holmquist acknowledged that there was one question submitted by Lisa Olson regarding a deer incident and unlicensed golf cart drivers. President Holmquist noted that Tim Cook’s Security Report would be responsive to these guest comments.

B. Agenda

President Holmquist requested a motion to approve the consent agenda. Mr. Duensing MOVED to approve the consent agenda. It was APPROVED by a unanimous voice vote.

Board guests, Mike Welch and Bob Egan were present to provide reports from The Landings

Club and Chatham Emergency Services, respectively.

4

C. New Business 1. General Manager’s Report

a. Pending Projects Status Report GM Haldeman invited any questions from The Board on the General Manager’s Weekly Report. She noted COVID-19 statistics and questions regarding utility work. She then thanked the Public Works staff for fabricating the storm drain inlet box referenced in the Weekly Report.

b. Monthly Financial Reports Jessica Henderson provided the Monthly Financial Status Report ending June 30, 2020. GM Haldeman further reported on employee vacancies noting that each vacancy would be evaluated to determine if a replacement is necessary.

c. Community Development Report Erin Schumacher noted that there were no changes to the properties listed for suspension then requested suspension of member privileges for the covenant violations listed below.

1. Covenant Violations President Holmquist requested a motion to approve the following suspensions:

o 27 Hemingway Circle

Suspension of membership privileges for John Keane and Kimberly Keane for the 92nd consecutive month for non-compliance with the Architectural Guidelines due to lack of property maintenance.

o 1 Windswept Lane Suspension of membership privileges for James Eckels for the 11th consecutive month for non-compliance with the Architectural Guidelines due to lack of property maintenance.

Mr. Morgan MOVED to accept the motion and the motion was APPROVED by a unanimous voice vote.

d. Monthly Security Report Tim Cook presented the security statistics for the month of June 2020 and provided an overview of the deer incident in response to Mrs. Olson’s question. e. Main Gate Entry Resurfacing

President Holmquist requested a MOTION to approve the change order to the current Benet Paving contract at a total project cost of $186,350. Mr. Morgan MOVED, and the motion was APPROVED by a unanimous voice vote.

f. 2020 Vehicle Purchase – Ford F-550 Diesel 4x4

President Holmquist requested a MOTION to approve the purchase of a F-550 Dump Truck from OC Welch Ford in the amount of $60,000.14. Mr. Van Epps MOVED, and the motion was APPROVED by a unanimous voice vote.

2. Board Committee and Special Reports

a. Governance Committee • CES Agreement

President Holmquist requested a MOTION to approve the Chatham Emergency Services agreement. Mr. Winters MOVED, and the motion was APPROVED by a unanimous voice vote.

5

• ARC Guidelines President Holmquist requested a MOTION to approve the revised Architectural Guidelines. Mr. Van Epps MOVED, and the motion was APPROVED by a unanimous voice vote.

D. President’s Report President Holmquist requested a MOTION to adjourn to Executive Session. Mr. Morgan

MOVED, and the motion was APPROVED by a unanimous voice vote.

RECESS INTO EXECUTIVE SESSION The Board recessed into Executive Session at 4:57 p.m. to discuss litigation and personnel issues. The Board reconvened from Executive Session at 5:35 p.m.

ADJOURN

There being no further business, the Board adjourned at 5:40 p.m.

Submitted by: ____________________________ Kimberly McDowell Assistant Corporate Secretary

6

To: Board of Directors From: Shari Haldeman, General Manager/COO Re: Weekly Report Date: August 21, 2020 Security (Tim Cook) Fire On Friday, August 14, Landings Security and Chatham Emergency Services (CES) responded to a residence on Mercer Road for a fire. The residents advised that they were running a woodchipper, and the carburetor clogged which caused gas to leak out onto the driveway. The gas ignited, sending flames across the driveway. CES extinguished the fire, and no injuries were reported. Theft Landings Security and Chatham County Police Department (CCPD) responded to a residence on Tidewater Way for a report of theft on Saturday, August 15. The resident advised that approximately 8-10 juveniles entered her home and stole $150 from her son’s bedroom. The juveniles left on golf carts prior to the arrival of officers. The resident further stated that some of the individuals were acquaintances of her son. CCPD is handling the case. On Monday, August 17, Landings Security and CCPD were notified of a theft from a boat at Landings Harbor Marina. The theft occurred between late Saturday night (8/15) and early Sunday morning (8/16). The resident boat owner advised that two rods-and-reels valued at approximately $700 were missing from his boat. Security and Marina personnel reviewed video footage via the Avigilon camera system and witnessed two suspects taking the items from the boat and leaving the dock. A Swift911 alert with a link to the video of the suspects was sent out to the community in an effort to identify the two individuals. The video footage was shared with CCPD, and they are actively investigating this incident. Security and Marina staff are actively engaged with residents about possible tighter controls at the Marinas to decrease perceived risks of guests using these facilities without their sponsoring resident. Vandalism While performing routine patrols on Sunday, August 16, a Landings Security officer noticed that the speed limit sign at the intersection of Westcross Road and Franklin Creek Road South had been spray painted. Public Works was notified to resolve the issue. No suspects have been identified. Landings Security responded to the cart path adjacent to Landings Way North for a report of vandalism on Wednesday, August 19. Upon arrival, the officer found that someone had spray painted male genitalia on the cart path. Public Works was notified to resolve the issue. No suspects have been identified.

Security Statistics 2020 YTD Part 1 Crimes* 18 Part 1 Crimes Cleared 7 Total Number of Thefts & Burglaries (inclusive of Part 1 Crimes) 24 Total Number of Vandalism Incidents 10

*Part 1 Crimes (Murder and nonnegligent homicide, rape, robbery, aggravated assault, burglary, motor vehicle theft, larceny-theft, and arson). Information related to Part 1 crimes is released in the weekly reports as they occur. Public Works (Sean Burgess) Sprayfield Herbicide Treatment/Management As a part of the TLA/UI Herbicide and Aquatic Management of the North and South Sprayfield Contract, staff completed the herbicide treatments along the primary and secondary ditches located in the North Sprayfield this week (staff completed the treatment along the South Sprayfield earlier this month). As a reminder, UI is paying TLA for these services.

7

Main Gate Road Resurfacing Bennett Paving completed the mill and replacement of the entry and exit lanes at the Main Gate late Friday afternoon. Absolute Concrete also completed the necessary concrete work associated with the project. Main Gate Access Control Facility Maintenance Staff took advantage of the Main Gate closure this week to complete preventative maintenance items in and around the Main Gate Access Control Facility. The main gate is in operation 24 hours a day/7 day a week which makes it difficult to complete the necessary preventative maintenance to the interior and exterior of the building. The preventative maintenance items included pressure washing the building and walkways, repainting the doors and handrails, and touching up paint to the interior and exterior of the building. All work was completed before the reopening of the roadway which occurred on Friday, August 21at 11:30am. Moon River Access Control Facility Gate Equipment Replacements On Wednesday, Carolina Time and Parking Group began the removal and replacement of the gate system equipment located at the Moon River Access Control Facility. Barring any weather delays, the Moon River gate system should be fully operational by Tuesday, August 25. Thereafter, Carolina Time will begin the removal and replacement of the Deer Creek Village Access Control Facility gate equipment. Please proceed with caution in and around the facility and be cognizant of the contractors working in this area. Contracted Community Path Maintenance Absolute Concrete replaced 100 linear feet of concrete panels along the path near Ward Lane this week. Staff is unsure as to the cause of the damage; however, it appears the damage was directly related to heavy machinery/trucks traveling on the path. Community Development (Erin Schumacher)

1 & 2 Includes permits issued from Wednesday of last week through Tuesday of current week.

Private Property Maintenance Standards Staff continued inspections in the Phase II area during the routine property inspections. Follow-up inspections were also conducted throughout the island. Two new properties were identified in violation.

PPMS Routine Covenants Inspection Week Ending 8/21/20 Total Weekly Inspections

- Routine PPMS Inspections - Follow-up Inspections

247 214 33

2020 Construction Activity Permits Issued this Week (Staff approved)1 12 Permits Issued this Week (ARC approved)2 0 Site Inspections this Week 18 New Homes Under Construction 17 ARC Projects Reviewed at Last Meeting 25 Permits Issued YTD 556

Private Property Maintenance Standards Data Week Ending 8/21/20 Total properties in violation as of week ending 8/14/20 75 Newly Identified Properties in Violation 2 Properties Removed from Violation

- Resolved within 0-30 Days - Resolved within 31-60 Days - Resolved within 61-90 Days - Resolved within 90+ Days

2 1 0 0 1

8

Marinas (Larry Sincoskie)

Landings Harbor Delegal Creek

Boat Occupancy 303-98.0% Boat Occupancy 57-100%

Kayak Occupancy 6-58.3% Kayak Occupancy 36-62%

Fuel Sales $5,575 Fuel Sales $3,209

Merchandise Sales $1,141.76 Merchandise Sales $43.21

Services $30 Guest Dockage $139.32

Boat Launch Count 315 Kayak Rentals $422 Landings Harbor The Hook Race The Hook Race is scheduled to take place on Saturday, August 22. Skidaway Island Boat Club will be using the marina work boat as the committee boat as the sailors arrive in the Wilmington River. There are no planned events scheduled, however, spectators are welcome to enjoy the race from the shoreline. If you attend, remember to have a face covering available in case social distancing cannot be maintained. Occupancy Occupancy adjustments have been made to the dry storage numbers due to some discrepancies resulting from changes to the rack configuration. This report is now correct for occupancy reporting. Staff filled sixteen open dry racks and two wet slips in August. As the Non-residents depart, the openings will continue to be filled from the waiting list. Several trailers and boats have been tagged by security and will be removed from the property by the contracted towing company. If you own a trailer that is in the parking lot at Landings Harbor, I encourage you to act immediately and remove your trailers to avoid towing cost and storage fees. Delegal Creek Marina Delegal Creek Marina remains at full occupancy. Seven new lease agreements were executed for wet slips in August. As the non-residents continue to depart, staff will continue to fill the vacancies from the resident waiting list.

Private Property Maintenance Standards Data 2020 YTD Properties in Violation prior to 2020 59 Newly Identified Properties 151 Properties Removed from Violation 135 Properties Remaining in Violation 75 Properties Received Educational Courtesy Calls YTD

72

9

Human Resources (Karin Condame) Staffing Open Positions Status Update Opened Filled Facilities Specialist Position filled by Charles Vinson 4/15/20 8/18/20

Environmental Manager Position offered and accepted. Prescreening in process. Start date set for 9/8/20. 5/8/20

Mechanic / Fleet Coordinator Recruiting continues. 7/15/20

Facilities Specialist Recruiting continues. 8/3/20

Dockhand / Forklift Driver Position offered and accepted. Start date set for 8-24-20 8/5/20

Total Open Positions = 4 Total number of Full Time Employees: 73 Total number of Part Time Employees: 1 Total number of Temporary/Seasonal Employees: 1 Total number of Employees (headcount): 75 Total FTEs (Full-Time Equivalent): 74 Chelsea Stefani and Jakob Frink have both recently joined our staff at Landings Harbor as full-time dockhands. Both Jakob and Chelsea will be training on the forklift and in the ship store over the next few weeks. We are thrilled to bring them on board and look forward to what they can bring to the team.

10

To: Shari Haldeman and Karl Stephens From: Jessica L. Henderson Subject: July Monthly Financial Report Date: August 14, 2020

The purpose of this report is to explain the financial activity of The Landings Association through July 2020.

Balance Sheet At the end of July 2020, Members’ Equity was $12,679,000, an increase of $1,470,000 since December 2019. The members’ equity balance reflects the new FASB revenue recognition standard for reserves that was required in 2019. Prior to 2019, the members’ equity line would reflect the total equity in operating and reserves funds. By complying with the new standard, the balance of members’ equity for reserve funds must be presented in the liability section of the balance sheet until the expenses are recognized/recorded. This presentation change resulted in a total amount of $7,344,036 that was once presented in members’ equity for capital reserves funds now being recorded in deferred revenue.

Change in Equity from December 31, 2019:

As of July 31, 2020, $3,704,000 of our short-term investments are currently invested in individual Certificates of Deposit as well as the CDARS program. Our current cash balance at Ameris Bank is $8,543,000, which is inclusive of two Money Market Accounts. All accounts with a balance are swept daily to maximize interest and to be fully FDIC insured.

The 2020 Assessment statements were mailed January 24, 2020. Assessments were due on March 1, 2020, with late fees occurring April 10, 2020 and suspension of privileges on May 4, 2020. As of August 14, 2020, we have received 99% of the expected Assessment revenues, including 569 owners on the quarterly payment plan.

At the end of July 2020, the Other Assessments & Services accounts receivable balance totaled $315,889, of which $164,395 is current month charges, $62,279 is 31-60 days, $12,383 is 61-90 days, and $76,831 (24%) is between 91-120 days past due. We currently show 28 accounts with a balance over 90 days. We anticipate receiving some of the payments prior to the Board Meeting.

We will continue to monitor the delinquent receivables and have adjusted the Allowance for Doubtful Accounts balance to reflect the total 90+ past due.

Operating Fund Capital Reserve

Change (in thousands) $603 $867

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

$1,000

Change in Equity

11

Statement of Operating Revenues & Expenses The attached reports show that through July 2020, the combined Operating Fund generated $681,727 net revenues before depreciation.

TLA Operating Fund Year-to-date gross margin for the Association Operating Fund is $4,779,724, which is $186,468 better than budget. This is due mainly to the Comcast payment and annexation revenue recorded in other revenue. In previous months, we reported vehicle registration revenue performing less than budget, and that is the case year to date. However, in the last three months, we have seen better than budget revenue for vehicle registration. Chipping revenue also performed better than budget in July, which is recorded in member services.

Year-to-date operating expenses are favorable to budget by $364,673. Most expense accounts are under budget, led by staffing, gain or loss on asset disposal, and lagoon related expenses, which is offsetting the increase in Bad Debt expense included in Other Expense and Contingency expense, related to COVID-19.

Net Revenues over Expenses year-to-date are $91,068, which is $557,970 better than the budget, due to most of the expense accounts being under budget.

TLA Marina Operating Year-to-date gross margin for the Marinas is $899,953, which is $22,727 favorable to budget, due mainly to being at or near full capacity for the majority of the year and cost of goods sold.

Year-to-date operating expenses are favorable to budget by $86,276. This is due mainly to the Dredging being performed in a later period and only the deposit being paid to date.

Net Revenues over Expenses year-to-date are $126,813, which is $76,881 favorable to budget.

12

Boat Sto

rage:

Revenue e

xceeds b

udget. A

t the end of Ju

ly, LH is 9

9.7%, an

d DC is 1

00% at sto

rage capacity.

Rental In

come: 

Revenue is le

ss than

 budget d

ue to

 the clo

sure of th

e Su

nset P

avilion due to

 COVID19. 

Fuel Sale

s:Revenue is le

ss than

 budget d

ue to

 the te

mporary clo

sure of th

e Lan

dings H

arbor/D

elegal Sh

ip Sto

res b

ecau

se of C

OVID19. 

Event In

come:

Revenue is le

ss than

 budget d

ue to

 the can

cellatio

n of co

mmunity e

vents b

ecau

se of C

OVID19. 

All O

ther:

Overall ah

ead

 of b

udget fo

r July d

ue to

 annexatio

n re

venue re

ceive

d in

 the am

ount o

f $43,958 an

d Comcast agre

ement in

 the am

ount o

f $227,733.

Boat Sto

rageRental In

come

Fuel Sale

sEve

nt In

come

All O

ther R

evenue

Total V

ariance

Revenue

$20,176

($20,399)

($22,656)

($32,420)

$203,059

147,760

20,176 

(20,39

9)(22,656)

(32,420)

203,059 

147,760 

($50,000)

$0

$50,000

$100,000

$150,000

$200,000

$250,000

YTD Variance

TLA & M

arina

YTD

 Revenue Budget V

ariance

as of 7

/31/2020

C:\U

sers\je

ssicahenderso

n\Deskto

p\8‐1

4‐20 Varian

ce Grap

h 8/10/2020

13

Staffing:

6 open positio

ns as o

f July 3

1, 2020.

Operatin

g Contin

gency:

Unexpecte

d expenses fro

m COVID19, in

cluding P

PE an

d cle

aning o

f buildings. 

Dredgin

g Expense:

Due to

 the tim

ing o

f the dredgin

g project th

at will b

e late

r durin

g the ye

ar in 2020.

Gain

/Loss A

sset Disp

osal:

This is d

ue to

 sale of a Stre

et Stre

eper in

 January 2

020. 

Other E xp

enses:

Ot her E xp

enses lo

wer th

an budg et fo

r May, m

ostly d

ue to

 timing o

f projects. 

Staffing

Operatin

g Contin

gency

Dredgin

g Expense

Gain

/Loss A

sset D

isposal

Other Exp

enses

Total V

ariance

Expense

43,953

(33,564)

87,120

49,730

303,708

450,947

43,953 

(33,564)

87,120 49,730 

303,708 

450,947 

(100,000) 0

100,000

200,000

300,000

400,000

500,000

YTD VarianceTLA

 & M

arina

YTD

 Expense Budget V

ariance

as of 7

/31/2020

C:\U

sers\je

ssicahenderso

n\Deskto

p\8‐1

4‐20 Varian

ce Grap

h 8/10/2020

14

2020 YTDJuly

Actual

2020 YTDJuly

Budget

YTD -vs-Budget

YTD

% of Budgetto ActualVariance

2019YTD

Actual

CurrentYTD-vs-

PriorYTD

% ChangePrior YTD

2020Total Year

Budget

2019Total Year

ActualRevenuesAssessment Revenue $3,537,471 $3,537,473 ($2) 100% $3,573,570 ($36,099) (1%) $6,064,240 $5,154,815Non-Assessment RevenueService Agreement 147,651 167,448 (19,797) 88% 165,598 (17,947) (12%) 275,935 272,739Vehicle Registration 484,809 498,516 (13,707) 97% 500,004 (15,195) (3%) 854,598 777,203Architectural Fees 57,279 37,103 20,176 154% 52,303 4,976 9% 63,605 72,281Interest Earned 17,669 14,583 3,086 121% 11,034 6,635 38% 25,000 29,025Rental Income 129,985 150,384 (20,399) 86% 139,853 (9,868) (8%) 257,800 262,274Boat Storage 701,421 698,452 2,969 100% 668,772 32,649 5% 1,123,240 1,155,686Kayak Revenue 10,290 10,858 (568) 95% 9,993 297 3% 18,182 16,020Fuel Sales 167,511 190,167 (22,656) 88% 189,341 (21,830) (13%) 290,548 287,049Merchandise 20,700 32,539 (11,839) 64% 35,729 (15,029) (73%) 52,394 51,511Beverage Sales 1,688 (1,688) 0% 751 (751) 0% 3,000 2,068Marina Other 108,784 99,711 9,073 109% 107,416 1,368 1% 170,392 186,286Member Services 107,076 88,158 18,918 121% 110,153 (3,077) (3%) 142,200 166,301Event Income 299 32,719 (32,420) 1% 32,812 (32,513) (10874%) 46,800 38,832Other Revenue 323,167 106,553 216,614 303% 112,745 210,422 65% 158,596 224,462

Non-Assessment Revenue 2,276,641 2,128,879 147,762 107% 2,136,504 140,137 6% 3,482,290 3,541,737Total Revenue 5,814,112 5,666,352 147,760 103% 5,710,074 104,038 2% 9,546,530 8,696,552

Cost of Goods Sold 134,435 195,870 61,435 69% 192,857 58,422 43% 295,831 281,182

Gross Margin 5,679,677 5,470,482 209,195 104% 5,517,217 162,460 3% 9,250,699 8,415,370

ExpensesStaffing 2,861,383 2,905,336 43,953 98% 2,723,332 (138,051) (5%) 4,980,826 4,742,705Printing & Postage 35,374 57,234 21,860 62% 32,562 (2,812) (8%) 92,349 63,379Office Supplies/Small Tools 44,993 56,436 11,443 80% 45,386 393 1% 96,748 81,245Utilities 122,407 136,085 13,678 90% 122,906 499 0% 233,288 225,152Off-site Storage 710 700 (10) 101% 822 112 16% 1,200 1,458Insurance 326,381 330,583 4,202 99% 327,567 1,186 0% 576,666 549,416Taxes 18,197 43,722 25,525 42% 65,981 47,784 263% 83,943 110,229Professional Fees 27,275 63,115 35,840 43% 97,740 70,465 258% 99,000 155,860Other 80,528 72,724 (7,804) 111% 63,026 (17,502) (22%) 112,301 209,721Marketing Expenses 0% 3,768 3,768 0% 4,562Kayak Expenses 0% 140 140 0% 800 140Community Outreach 13,218 20,566 7,348 64% 20,461 7,243 55% 27,100 26,549IT Support 151,435 144,097 (7,338) 105% 211,353 59,918 40% 237,629 312,826Special Projects 5,859 21,705 15,846 27% 23,985 18,126 309% 34,000 54,165Engineering Services 7,740 32,167 24,427 24% 6,704 (1,036) (13%) 56,000 48,976Operating Contingency 36,062 2,498 (33,564) 1444% (36,062) (100%) 125,000 41,246Dredging Expense 12,880 100,000 87,120 13% 26,919 14,039 109% 100,000 103,470Median Refurbishment 94,697 100,000 5,303 95% 109,833 15,136 16% 100,000 150,658Security/Police/EMS/Safety 47,893 63,527 15,634 75% 67,724 19,831 41% 64,206 80,038Repair & Maintenance 117,944 157,577 39,633 75% 134,990 17,046 14% 258,165 371,478Landscaping 655,143 678,017 22,874 97% 748,521 93,378 14% 1,131,449 1,158,318Fleet Maintenance 38,503 46,228 7,725 83% 59,742 21,239 55% 82,338 99,013Lagoon Related 79,855 104,797 24,942 76% 86,818 6,963 9% 150,453 131,573Road -paving/ striping/ cleaning 13,080 35,833 22,753 37% 25,457 12,377 95% 90,000 55,734Wildlife Management 34,772 39,678 4,906 88% 27,524 (7,248) (21%) 68,020 63,564Mailbox/Signs/Misc. 32,708 43,647 10,939 75% 49,793 17,085 52% 72,680 73,826Recruiting/ Retention 15,279 17,792 2,513 86% 16,497 1,218 8% 30,500 40,168Other Infrastructure Repairs 75,139 79,000 3,861 95% 70,718 (4,421) (6%) 167,785 151,804Facilities 98,225 95,833 (2,392) 102% 116,198 17,973 18% 164,285 200,083Gain or Loss on Asset Disposal (49,730) 49,730 0% (26,457) 23,273 (47%) (19,720)

Other Expenses(Less staffing) 2,136,567 2,543,561 406,994 84% 2,536,678 400,111 19% 4,255,905 4,544,931Total Expenses 4,997,950 5,448,897 450,947 92% 5,260,010 262,060 5% 9,236,731 9,287,636

Net Revenue Before Depr. 681,727 21,585 660,142 3158% 257,207 424,520 62% 13,968 (872,266)Depreciation 463,848 438,555 (25,293) 106% 469,551 5,703 1% 751,808 793,465

Net Revenues Over Exp. 217,879 (416,970) 634,849 (52%) (212,344) 430,223 197% (737,840) (1,665,731)

The Landings Association, Inc.TLA and Marinas Operating

For the Seven Months Ending Friday, July 31, 2020

P&L Board for PacketP&L For Board Meeting

15

Revenue

2020 YTD

 Actu

al2019 YTD

 Actu

alVarian

ceExp

lanatio

n

Assessm

ent R

evenue

3,537,471

$          

3,573,570

$          

(36,099)

$              

Lower A

ssessmen

t Allocatio

n to

 the O

peratin

g Fund fo

r 2020. 

Event In

come

299

$                     

32,812

$               

(32,513)

$              

Due to

 the can

cellation of co

mmunity even

ts in 2020 as a resu

lt of C

OVID19. 

Boat Sto

rage701,421

$             

668,772

$             

32,649

$               

Boat Sto

rage revenue co

ntin

ues to

 be stro

ng. A

t the en

d of Ju

ly, LH is 9

9.7%, an

d DC is 1

00% at sto

rage capacity.

Other R

evenue

323,167

$             

112,745

$             

210,422

$             

Due to

 the an

nexatio

n reven

ue an

d Comcast agreem

ent reven

ue received

 in 2020.

2020 YTD

 Revenue as o

f 7/31/20 vs. 2

019 YTD

 Revenue as o

f 7/31/19

$3,537,471 

$299 

$701,421 

$323,167 

$3,573,570 

$32,812 

$668,772 

$112,745 

ASSESSM

ENT R

EVEN

UE

EVEN

T INCOME

BOAT STO

RAGE

OTH

ER REV

ENUE

2020 YTD

 Actu

al2019 YTD

 Actu

al

16

Expense

2020 YTD

 Actu

al2019 YTD

 Actu

alVarian

ceExp

lanatio

n

Staffing

2,861,383

$          

2,723,332

$          

(138,051)

$            

High

er costs in

 2020 due to

 bein

g closer to

 full staffin

g vs more vacan

t positio

ns in

 2019. 

Professio

nal Fees

27,275

$               

97,740

$               

70,465

$               

Less legal expen

ses in 2020.

Operatin

g Contin

gency

36,062

$               

‐$                      

(36,062)

$              

High

er costs in

 2020 due to

 expen

ses related to

 COVID19 (clean

ing an

d PPE).

Landscap

ing

655,143

$             

748,521

$             

93,378

$               

Timing o

f paym

ent in

 2019 fo

r Landscap

e contract.

Gain

/Loss                     

(49,730)

$              

(26,457)

$              

23,273

$               

Sale of street sw

eeper in

 January 2

020. 

2020 YTD

 Expense as o

f 7/31/20 vs. 2

019 YTD

 Expense as o

f 7/31/19

$2,861,383 

$27,275 

$36,062 

$655,143 

$(49,730)

$2,723,332 

$97,740 

$‐

$748,521 

$(26,457)

STAFFIN

GPROFESSIO

NAL FEES

OPER

ATIN

G CONTIN

GEN

CY

LANDSCAPING

GAIN/LO

SS                     

2020 YTD

 Actu

al2019 YTD

 Actu

al

17

2020

Operating ReserveTotal

All Funds

12/31/2019Total

All FundsNet

Change

AssetsCurrent AssetsCash & cash equivalentsCash & money market accounts $4,101 $4,209 $8,310 $4,912 $3,398Cash held in escrow 244 0 244 218 26Total 4,345 4,209 8,554 5,130 3,424

Certificates of deposit 0 2,433 2,433 2,901 (468)Ameris CDARS 0 1,271 1,271 1,259 12Total 0 3,704 3,704 4,160 (456)

Members' receivable 897 0 897 217 680Less: Allowance for uncollectible (126) 0 (126) (116) (10)Total 771 0 771 101 670

Inventories 43 0 43 45 (2)Prepaid expenses 423 0 423 151 272Total 466 0 466 196 270

Property, plant, and equipmenton the basis of costBuildings and equipment, net 8,288 1,222 9,510 8,408 1,102Total 8,288 1,222 9,510 8,408 1,102

Long-term assetsInvestments - TLA Investment in Marina 1,000 0 1,000 1,000 0Total 1,000 0 1,000 1,000 0

TOTAL 14,870 9,135 24,005 18,995 5,010

Liabilities and Members' EquityCurrent LiabilitiesAccounts payable & accrued expenses 207 0 207 112 95Deferred revenue 2,644 8,225 10,869 7,364 3,505Escrow balances and deposits 261 0 261 206 55Accrued payroll & taxes withheld (11) 0 (11) 104 (115)Total 3,101 8,225 11,326 7,786 3,540

Long-term liabilities

Members' Equity 11,769 910 12,679 11,209 1,470

TOTAL 14,870 9,135 24,005 18,995 5,010

The Landings Association, Inc.Balance Sheets

ALLFor the Seven Months Ending Friday, July 31, 2020

(in thousands)

All Funds BS for PacketSummary Balance sheet

18

2020

July

2019

July DecemberYTD

Change

AssetsCurrent AssetsCash & cash equivalentsCash & money market accounts $4,101 $4,655 $1,729 $2,372Cash held in escrow 244 283 218 26Total 4,345 4,938 1,947 2,398

Members' receivable 897 773 217 680Annexation Fee Receivable 0 (44) (44) 44Less: Allowance for uncollectible (126) (15) (116) (10)Total 771 714 57 714

Inventories 43 38 45 (2)Prepaid expenses 423 389 151 272Total 466 427 196 270

Property, plant, and equipmenton the basis of costBuildings and equipment, net 8,288 8,466 8,408 (120)Total 8,288 8,466 8,408 (120)

Long-term assetsInvestments - TLA Investment in Marina 1,000 1,000 1,000 0Total 1,000 1,000 1,000 0

TOTAL 14,870 15,545 11,608 3,262

Liabilities and Members' EquityCurrent LiabilitiesAccounts payable & accrued expenses 207 465 112 95Deferred revenue 2,644 2,574 20 2,624Escrow balances and deposits 261 271 206 55Accrued payroll & taxes withheld (11) 95 104 (115)Total 3,101 3,405 442 2,659

Long-term liabilities

Members' Equity 11,769 12,140 11,166 603

TOTAL 14,870 15,545 11,608 3,262

The Landings Association, Inc.Balance Sheets

Association Operating FundFor the Seven Months Ending Friday, July 31, 2020

(in thousands)

Balance Sheet for PacketSummary Balance sheet

19

2020

July

2019

July DecemberYTD

Change

AssetsCurrent AssetsCash & cash equivalentsCash & money market accounts $4,209 $1,803 $3,183 $1,026Total 4,209 1,803 3,183 1,026

Certificates of deposit 2,433 2,872 2,901 (468)Ameris CDARS 1,271 2,242 1,259 12Total 3,704 5,114 4,160 (456)

Annexation Fee Receivable 0 44 44 (44)Total 0 44 44 (44)

Property, plant, and equipmenton the basis of costBuildings and equipment, net 1,222 1,687 0 1,222Total 1,222 1,687 0 1,222

Long-term assets

TOTAL 9,135 8,648 7,387 1,748

Liabilities and Members' EquityCurrent LiabilitiesDeferred revenue 8,225 856 7,344 881Total 8,225 856 7,344 881

Long-term liabilities

Members' Equity 910 7,792 43 867

TOTAL 9,135 8,648 7,387 1,748

The Landings Association, Inc.Balance Sheets

Capital Reserve FundFor the Seven Months Ending Friday, July 31, 2020

(in thousands)

Balance Sheet for PacketSummary Balance sheet

20

Association& MarinaOperating

CapitalReserve

Fund

TotalAll

Funds

RevenuesAssessment Revenue $3,537,471 $1,232,321 $4,769,792Non-Assessment RevenueService Agreement 147,651 147,651Vehicle Registration 484,809 484,809Architectural Fees 57,279 57,279Interest Earned 17,669 49,287 66,956Rental Income 129,985 129,985Boat Storage 701,421 701,421Kayak Revenue 10,290 10,290Fuel Sales 167,511 167,511Merchandise 20,700 20,700Marina Other 108,784 108,784Member Services 107,076 107,076Event Income 299 299Other Revenue 323,167 323,167

Non-Assessment Revenue 2,276,641 49,287 2,325,928Total Revenue 5,814,112 1,281,608 7,095,720

Cost of Goods Sold 134,435 134,435

Gross Margin 5,679,677 1,281,608 6,961,285

ExpensesStaffing 2,869,946 2,869,946Printing & Postage 35,374 35,374Office Supplies/Small Tools 44,993 44,993Utilities 122,407 122,407Off-site Storage 710 710Insurance 326,381 326,381Taxes 18,197 18,197Professional Fees 27,275 27,275Other 77,660 (2,764) 74,896Community Outreach 13,218 13,218IT Support 151,435 151,435Special Projects 5,859 5,859Engineering Services 7,740 7,740Operating Contingency 36,062 36,062Dredging Expense 12,880 12,880Median Refurbishment 94,697 94,697Security/Police/EMS/Safety 47,893 47,893Repair & Maintenance 117,944 117,944Landscaping 655,143 655,143Fleet Maintenance 38,503 38,503Lagoon Related 79,855 79,855Road -paving/ striping/ cleaning 13,080 13,080Wildlife Management 34,772 34,772Mailbox/Signs/Misc. 32,708 32,708Recruiting/ Retention 15,279 15,279Other Infrastructure Repairs 75,139 26,400 101,539Facilities 98,225 98,225Gain or Loss on Asset Disposal (49,730) (49,730)

Other Expenses(Less staffing) 2,133,699 23,636 2,157,335Total Expenses 5,003,645 23,636 5,027,281

Net Revenue Before Depr. 676,032 1,257,972 1,934,004Depreciation 463,849 463,849

Net Revenues Over Exp. 212,183 1,257,972 1,470,155

The Landings Association, Inc.Profit & Loss - All Funds

For the Seven Months Ending Friday, July 31, 2020

P&L All Funds for PacketABSC All Funds

21

2020 YTDJuly

Actual

2020 YTDJuly

Budget

YTD -vs-Budget

YTD

% of Budgetto ActualVariance

2019YTD

Actual

CurrentYTD-vs-

PriorYTD

% ChangePrior YTD

2020Total Year

Budget

2019Total Year

ActualRevenuesAssessment Revenue $3,537,471 $3,537,473 ($2) 100% $3,573,570 ($36,099) (1%) $6,064,240 $5,154,815Non-Assessment RevenueService Agreement 133,664 153,461 (19,797) 87% 152,018 (18,354) (14%) 251,957 249,459Vehicle Registration 484,809 498,516 (13,707) 97% 500,004 (15,195) (3%) 854,598 777,203Architectural Fees 57,279 37,103 20,176 154% 52,303 4,976 9% 63,605 72,281Interest Earned 17,669 14,583 3,086 121% 11,034 6,635 38% 25,000 29,025Rental Income 118,290 134,810 (16,520) 88% 133,719 (15,429) (13%) 231,102 242,330Beverage Sales 750 (750) 0% 751 (751) 0% 1,500 2,068Member Services 107,076 88,158 18,918 121% 110,153 (3,077) (3%) 142,200 166,301Event Income 299 32,719 (32,420) 1% 32,812 (32,513) (10874%) 46,800 38,832Other Revenue 323,167 96,058 227,109 336% 106,110 217,057 67% 142,706 217,827

Non-Assessment Revenue 1,242,253 1,056,158 186,095 118% 1,098,904 143,349 12% 1,759,468 1,795,326Total Revenue 4,779,724 4,593,631 186,093 104% 4,672,474 107,250 2% 7,823,708 6,950,141

Cost of Goods Sold 375 375 0% 328 328 0% 750 742

Gross Margin 4,779,724 4,593,256 186,468 104% 4,672,146 107,578 2% 7,822,958 6,949,399

ExpensesStaffing 2,554,727 2,624,404 69,677 97% 2,450,653 (104,074) (4%) 4,499,578 4,291,159Printing & Postage 34,007 55,846 21,839 61% 31,236 (2,771) (8%) 89,970 60,074Office Supplies/Small Tools 32,238 44,125 11,887 73% 41,157 8,919 28% 75,643 72,703Utilities 100,484 110,590 10,106 91% 101,485 1,001 1% 189,582 181,858Off-site Storage 710 700 (10) 101% 822 112 16% 1,200 1,458Insurance 140,926 149,327 8,401 94% 149,661 8,735 6% 260,966 247,837Taxes 5,271 27,936 22,665 19% 42,101 36,830 699% 52,372 67,917Professional Fees 27,275 63,115 35,840 43% 97,740 70,465 258% 99,000 155,860Other 70,968 53,604 (17,364) 132% 50,436 (20,532) (29%) 87,155 191,197Community Outreach 13,218 20,566 7,348 64% 20,461 7,243 55% 27,100 26,549IT Support 151,435 144,097 (7,338) 105% 211,353 59,918 40% 237,629 312,826Special Projects 5,859 21,705 15,846 27% 23,985 18,126 309% 34,000 54,165Engineering Services 7,740 29,167 21,427 27% 6,704 (1,036) (13%) 50,000 43,026Operating Contingency 35,271 2,498 (32,773) 1412% (35,271) (100%) 100,000 37,246Median Refurbishment 94,697 100,000 5,303 95% 109,833 15,136 16% 100,000 150,658Security/Police/EMS/Safety 47,893 63,276 15,383 76% 67,433 19,540 41% 63,776 79,747Repair & Maintenance 76,572 103,129 26,557 74% 86,347 9,775 13% 176,792 186,099Landscaping 655,143 678,017 22,874 97% 748,521 93,378 14% 1,131,449 1,158,318Fleet Maintenance 35,892 43,828 7,936 82% 56,859 20,967 58% 78,224 93,713Lagoon Related 79,855 104,797 24,942 76% 86,818 6,963 9% 150,453 131,573Road -paving/ striping/ cleaning 13,080 35,833 22,753 37% 25,457 12,377 95% 90,000 55,734Wildlife Management 34,772 39,678 4,906 88% 27,524 (7,248) (21%) 68,020 63,564Mailbox/Signs/Misc. 32,708 43,647 10,939 75% 49,793 17,085 52% 72,680 73,826Recruiting/ Retention 14,978 17,354 2,376 86% 16,200 1,222 8% 29,750 39,549Other Infrastructure Repairs 75,139 79,000 3,861 95% 70,718 (4,421) (6%) 167,785 151,804Facilities 90,915 90,477 (438) 100% 110,439 19,524 21% 155,103 190,100Gain or Loss on Asset Disposal (49,730) 49,730 0% (26,457) 23,273 (47%) (19,720)

Other Expenses(Less staffing) 1,827,316 2,122,312 294,996 86% 2,206,626 379,310 21% 3,588,649 3,807,681Total Expenses 4,382,043 4,746,716 364,673 92% 4,657,279 275,236 6% 8,088,227 8,098,840

Net Revenue Before Depr. 397,681 (153,460) 551,141 (259%) 14,867 382,814 96% (265,269) (1,149,441)Depreciation 306,613 313,442 6,829 98% 317,442 10,829 4% 537,329 530,436

Net Revenues Over Exp. 91,068 (466,902) 557,970 (20%) (302,575) 393,643 432% (802,598) (1,679,877)

The Landings Association, Inc.TLA Operating Fund

For the Seven Months Ending Friday, July 31, 2020

P&L Board for PacketP&L For Board Meeting

22

2020 YTDJuly

Actual

2020 YTDJuly

Budget

YTD -vs-Budget

YTD

% of Budgetto ActualVariance

2019YTD

Actual

CurrentYTD-vs-

PriorYTD

% ChangePrior YTD

2020Total Year

Budget

2019Total Year

ActualRevenuesNon-Assessment RevenueService Agreement $13,987 $13,987 100% $13,580 $407 3% $23,978 $23,280Rental Income 11,695 15,574 (3,879) 75% 6,135 5,560 48% 26,698 19,945Boat Storage 701,421 698,452 2,969 100% 668,772 32,649 5% 1,123,240 1,155,686Kayak Revenue 10,290 10,858 (568) 95% 9,993 297 3% 18,182 16,020Fuel Sales 167,511 190,167 (22,656) 88% 189,341 (21,830) (13%) 290,548 287,049Merchandise 20,700 32,539 (11,839) 64% 35,729 (15,029) (73%) 52,394 51,511Beverage Sales 938 (938) 0% 0% 1,500Marina Other 108,784 99,711 9,073 109% 107,416 1,368 1% 170,392 186,286Other Revenue 10,495 (10,495) 0% 6,635 (6,635) 0% 15,890 6,635

Non-Assessment Revenue 1,034,388 1,072,721 (38,333) 96% 1,037,601 (3,213) 0% 1,722,822 1,746,412Total Revenue 1,034,388 1,072,721 (38,333) 96% 1,037,601 (3,213) 0% 1,722,822 1,746,412

Cost of Goods Sold 134,435 195,495 61,060 69% 192,529 58,094 43% 295,081 280,440

Gross Margin 899,953 877,226 22,727 103% 845,072 54,881 6% 1,427,741 1,465,972

ExpensesStaffing 306,656 280,932 (25,724) 109% 272,679 (33,977) (11%) 481,247 451,546Printing & Postage 1,367 1,388 21 98% 1,325 (42) (3%) 2,379 3,305Office Supplies/Small Tools 12,754 12,311 (443) 104% 4,230 (8,524) (67%) 21,105 8,542Utilities 21,923 25,495 3,572 86% 21,422 (501) (2%) 43,706 43,294Insurance 185,455 181,256 (4,199) 102% 177,906 (7,549) (4%) 315,701 301,579Taxes 12,926 15,786 2,860 82% 23,881 10,955 85% 31,572 42,313Other 9,560 19,120 9,560 50% 12,590 3,030 32% 25,146 18,524Marketing Expenses 0% 3,768 3,768 0% 4,562Kayak Expenses 0% 140 140 0% 800 140Engineering Services 3,000 3,000 0% 0% 6,000 5,950Operating Contingency 790 (790) 0% (790) (100%) 25,000 4,000Dredging Expense 12,880 100,000 87,120 13% 26,919 14,039 109% 100,000 103,470Security/Police/EMS/Safety 251 251 0% 291 291 0% 430 291Repair & Maintenance 41,372 54,448 13,076 76% 48,643 7,271 18% 81,373 185,379Fleet Maintenance 2,611 2,400 (211) 109% 2,883 272 10% 4,114 5,300Recruiting/ Retention 301 438 137 69% 297 (4) (1%) 750 619Facilities 7,310 5,356 (1,954) 136% 5,759 (1,551) (21%) 9,182 9,983

Other Expenses(Less staffing) 309,249 421,249 112,000 73% 330,054 20,805 7% 667,258 737,251Total Expenses 615,905 702,181 86,276 88% 602,733 (13,172) (2%) 1,148,505 1,188,797

Net Revenue Before Depr. 284,048 175,045 109,003 162% 242,339 41,709 15% 279,236 277,175Depreciation 157,235 125,113 (32,122) 126% 152,109 (5,126) (3%) 214,479 263,029

Net Revenues Over Exp. 126,813 49,932 76,881 254% 90,230 36,583 29% 64,757 14,146

The Landings Association, Inc.Marinas Operating Rollup

For the Seven Months Ending Friday, July 31, 2020

P&L Board for PacketP&L For Board Meeting

23

Project 2020 Budget Spent Remaining

TLA (7350‐200‐1) 100,000

Golf Cart Path Project 2,948

COVID19 (Ring doorbells, Janitorial Services, PPE, thermometers) 32,323

Total Spent 35,271

TLA Total Remaining:  7350‐200‐1 64,729

Project 2020 Budget Spent Remaining

Landings Harbor  (7350‐610‐1)

20,000

COVID19 (PPE) 711

Total Spent 711

Landings Harbor Total Remaining:  7350‐610‐1 2020 Budget 19,289

Delegal  (7350‐630‐1)

5,000

COVID19 (PPE) 79

Total Spent 79

Delegal Marina Total Remaining:  7350‐630‐1 4,921

Operating Contingency

As of 7/31/20

Operating Contingency Marina

As of 7/31/20

C:\Users\jessicahenderson\Desktop\8‐14‐20 Contingency Account Info  8/10/202024

The Landings Association 2020 Capital Expenditures As of August 14, 2020

Project Number Description 2020 Budget Paid To Date Remaining Budget Status

Carry Over Projects from 2019 Budget910-000-0046 Server - ABDI 25,000 12,810 12,190 Closed910-000-0466 Computer - Admin Laptop 2,000 1,808 192 Closed920-001-0299 QR Scanner - ABDi (x8) 8,000 8,000920-001-0026 Battery Backup - UPS - Security 1,800 1,800920-002-0026 Battery Backup - UPS - Security 1,800 1,800920-003-0026 Battery Backup - UPS - Security 1,800 1,800910-000-0034 PW Managed Switch 1,800 1,800

Total: Carry Over Projects from 2019 Budget 42,200 14,618 27,582

Association Capital910-000-0011 Check Scanner 2,000 2,000910-000-0003 Computer - CDD 1,850 1,850 0 Closed910-000-0019 Computer - Core 3 (Ashley) 1,850 1,850 0 Closed910-000-0025 Computer - Guest Pass 1,850 1,850 0 Closed910-000-0024 Computer - Lookup 1,850 1,850 0 Closed910-000-0176 DC North Entrance Camera 2,313 2,313910-000-0178 DC North Exit Camera 2,313 2,313910-000-0146 DC Village Entrance Camera 2,313 2,313910-000-1291 Delegal North Entrance Path Camera (Wireless) 4,626 4,626910-000-0162 LH Fuel Dock Camera 2,313 2,313910-000-0163 LH Marine Service Camera 2,313 2,313910-000-0164 LH Racks A-F Camera 2,313 2,313910-000-0165 LH Racks K-R Camera 2,313 2,313910-000-0166 LH Wash Rack 1 Camera 2,313 2,313910-000-0167 LH Wash Rack 2 Camera 2,313 2,313910-000-0170 Main ACF Exit Camera 2,313 2,313910-000-0174 Marshview Exit Camera 2,313 2,313910-000-0180 Moon River Entrance Camera 2,313 2,313910-000-0182 Moon River Exit Camera 2,313 2,313910-000-0039 Network Switch - HP ProCurve 2610 - Main Gate 3,000 3,000920-001-0038 Network Switch - HP ProCurve 3500 - Server Room 4,000 4,000920-002-0038 Network Switch - HP ProCurve 3500 - Server Room 4,000 4,000920-001-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-002-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-003-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-004-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-005-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-006-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-007-0043 Network Transceiver Module - HP ProCurve 1,000 1,000920-008-0043 Network Transceiver Module - HP ProCurve 1,000 1,000910-000-0186 North ACF Exit Camera 2,313 2,313910-000-0188 Oakridge Callbox Camera 2,313 2,313910-000-0190 Oakridge Entrance Camera 2,313 2,313910-000-0203 Radios, Handheld PR400 (4) 5,000 4,773 227 Closed910-000-0202 Radios, Handheld SL7550 Supervisors (4) SL7500 3,600 3,213 387 Closed910-000-0198 RV Yard Camera (4-plex) 3,500 3,500910-000-0195 TLA Athletic Field Camera 3,000 3,000910-000-0196 TLA Playground Camera 3,300 3,300920-001-0204 Radar Placard 7,700 3,401 4,300 Closed

Total: Association Capital 96,134 15,385 77,349

Bridges/Structures/Equipment910-000-0060 Concrete Mixer 5,000 5,000910-000-0290 Deer Creek Automatic Gate 70,200 35,412 34,788 In Progress910-000-0069 Diaphragm Pump 4,000 4,000910-000-0125 F-550 Dump Truck 2012 60,000 60,000 0 Closed910-000-0122 Gate Tech Truck - 2013 Ford F-150 26,000 26,000910-000-0101 Heater Unit - Mechanic's Bay 3,000 791 2,209 Closed910-000-0097 HVAC Unit - Oakridge Gate 7,200 4,285 2,915 Closed910-000-0230 Marshview Bridge Redecking 15,000 14,500 500 Closed910-000-0295 Moon River Automatic Gate System 35,000 12,601 22,399 In Progress910-000-0234 Moon River Bridge Redecking 15,000 11,900 3,100 Closed910-000-0129 Polaris Ranger 15,000 15,000910-000-1051 Polaris Ranger 15,000 15,000910-000-1047 Spray Rig 6,500 5,988 512 Closed910-000-1290 Sweeper 240,000 236,946 3,054 Closed910-000-0065 Turbine Blower 9,000 8,305 695 Closed

Total: Bridges/Structures/Equipment 525,900 390,728 135,172

C:\Users\jessicahenderson\Desktop\Capital Expenditures 8-14-20 8/10/2020 25

The Landings Association 2020 Capital Expenditures As of August 14, 2020

Project Number Description 2020 Budget Paid To Date Remaining Budget Status

Lagoon/Dikes/Structures910-000-0386 Lag Structure - #42 - TLA 55,000 55,000

Total: Lagoon/Dikes/Structures 55,000 0 55,000

Storm Drains/Roads/PathsSTDRAINS.20 Storm Drain Pipes Reserves Total: 275,000 275,000ROADS.20 Roads Reserves Total: 1,129,798 1,016,382 113,416 In ProgressPATHS.20 Paths/Trails Reserves Total: 241,675 157,229 84,446 In Progress

Total: Storm Drains/Roads/Paths 1,646,473 1,173,611 472,862

Marinas910-000-1298 Delegal Underground Fuel Lines 52,000 395 51,605 In Progress910-000-1295 Electric Panel A-Delegal including fuel dock 12,000 12,000910-000-0454 Electrical Main Panels - North 10,000 10,000910-000-1040 Electrical Main Panels - South 10,000 10,000920-001-0460 Rhodes Sailboats 7,500 7,500

Total: Marinas 91,500 395 91,105

2020 TLA Capital Reserves Expenditures: 2,457,207 1,594,736 859,070

C:\Users\jessicahenderson\Desktop\Capital Expenditures 8-14-20 8/10/2020 26

Activity T

ypeJan

FebM

arA

prM

ayJu

nJu

lY

TD

2020Y

TD

2019%

Ch

ange

Accid

ent

00

20

02

04

1300.0%

Alarm

78

33

32

329

54-46.3%

Assistan

ce Req

uested

10

00

00

01

3-66.7%

Deceased

Person

00

00

00

00

6-100.0%

Fire1

10

12

51

1112

-8.3%Fire: U

nfou

nd

ed0

00

11

20

411

-63.6%G

as Leak2

13

10

13

119

22.2%G

as Leak: Un

foun

ded

00

01

00

45

9-44.4%

Hazard

ous Sp

ill/Incid

ent

00

00

00

00

1-100.0%

Med

ical with

Tran

sport

3936

3931

2536

33239

311-23.2%

Med

ical with

out T

ransp

ort8

1213

1116

128

8091

-12.1%

Accid

ent: H

it and

Ru

n0

01

00

00

11

0.0%A

cciden

t: Motor V

ehicle w

ith In

jury

31

00

00

15

366.7%

Accid

ent: M

otor Veh

icle with

out In

jury

21

30

11

19

12-25.0%

Accid

ent: P

edestrian

with

Inju

ry0

00

00

00

01

-100.0%A

larm R

espon

se0

01

10

01

32

50.0%A

ssault: A

ggravated0

01

00

00

10

100.0%B

attery/Simp

le Assau

lt0

01

00

00

13

-66.7%B

urglary: R

esiden

tial0

11

00

00

20

200.0%C

ivil0

00

00

00

02

-100.0%C

rimin

al: Oth

er0

00

00

01

13

-66.7%D

eceased P

erson0

01

01

32

71

600.0%D

isorderly C

ond

uct/D

isturb

ing th

e Peace

00

00

00

00

1-100.0%

Dom

estic Disp

ute

00

11

00

02

4-50.0%

DU

I0

00

00

00

01

-100.0%H

arassing C

omm

un

ications

00

00

00

00

2-100.0%

Juven

ile-Related

00

00

00

00

1-100.0%

Lost or Missin

g Prop

erty0

00

00

00

01

-100.0%M

ental H

ealth0

00

00

00

01

-100.0%M

issing P

erson0

10

00

00

10

100.0%P

roperty D

amage

02

00

00

02

4-50.0%

CC

PD

Non

-Crim

inal

00

01

00

01

4-75.0%

Suicid

e0

00

00

00

01

-100.0%

Secu

rity Activity Su

mm

ary

July 2

02

0

Em

ergency Services

Law E

nforcem

ent

27

Activity T

ypeJan

FebM

arA

prM

ayJu

nJu

lY

TD

2020Y

TD

2019%

Ch

ange

Suicid

e: Attem

pt

00

00

00

00

3-100.0%

Th

eft3

10

14

11

1110

10.0%T

heft: M

otor Veh

icle/Golf C

art0

00

10

01

22

0.0%T

raffic En

forcemen

t0

00

00

00

01

-100.0%T

respass

01

00

01

02

4-50.0%

Van

dalism

00

00

00

00

1-100.0%

Welfare C

heck

00

00

00

00

3-100.0%

911 Han

g Up

00

00

00

00

2-100.0%

Accid

ent

00

01

00

01

0100.0%

Accid

ent: G

olf Cart w

ithou

t Inju

ry0

02

00

01

30

300.0%A

cciden

t: Motor V

ehicle w

ithou

t Inju

ry0

11

01

01

46

-33.3%A

cciden

t: Near M

iss0

10

01

10

36

-50.0%A

cciden

t: Veh

icle vs. Gate

310

105

511

852

4030.0%

Accid

ent: W

atercraft with

out In

jury

00

00

00

00

1-100.0%

Alarm

16

44

04

423

25-8.0%

An

imal: D

omestic

108

59

63

142

48-12.5%

An

imal: D

omestic A

ttack2

10

01

00

41

300.0%A

nim

al: Wild

life4

410

1219

913

71231

-69.3%A

nim

al: Wild

life Attack

00

00

00

00

1-100.0%

Assistan

ce Req

uested

74

1320

156

1075

102-26.5%

Civil

02

00

01

14

2100.0%

Coven

ant V

iolation9

43

85

21

3246

-30.4%C

ovenan

t Violation

: Trailer/B

oat/RV

10

02

20

05

12-58.3%

Coven

ant V

iolation: T

rash2

10

12

10

714

-50.0%D

elayed E

ntry

02

10

00

03

250.0%

Den

ied E

ntry

10

00

00

01

13-92.3%

Disab

led V

ehicle/C

art0

00

00

00

02

-100.0%D

isturb

ing th

e Peace

00

12

55

114

137.7%

Fire: Un

foun

ded

or Au

thorized

10

00

00

01

5-80.0%

Fishin

g2

07

94

22

2625

4.0%G

olf Cart

95

85

66

241

65-36.9%

Inform

ative Rep

ort6

1417

2519

1815

114128

-10.9%Ju

venile-R

elated2

04

17

34

2113

61.5%Lift A

ssist0

01

00

00

123

-95.7%Lost/Fou

nd

01

00

01

02

1100.0%

Main

tenan

ce Req

uest

1515

2013

1917

17116

178-34.8%

Officer E

scort0

10

00

00

135

-97.1%

Security

Law E

nforcem

ent

28

Activity T

ypeJan

FebM

arA

prM

ayJu

nJu

lY

TD

2020Y

TD

2019%

Ch

ange

PP

MS: C

DD

02

00

04

410

1900.0%

PP

MS: Secu

rity0

10

00

00

15

-80.0%P

roperty D

amage

79

22

46

535

47-25.5%

Safety Hazard

01

00

01

02

1100.0%

Susp

icious In

ciden

t4

53

45

26

2950

-42.0%Su

spiciou

s Person

34

24

34

121

210.0%

Susp

icious V

ehicle

31

24

31

317

21-19.0%

Th

eft0

20

21

11

714

-50.0%T

LA R

ules &

Regs V

iolation0

01

00

65

1210

20.0%T

LA R

ules &

Regs V

iolation: C

omm

ercial0

11

12

63

1415

-6.7%T

LA R

ules &

Regs V

iolation: Solicitation

22

00

00

04

11-63.6%

TLC

Ru

les Violation

00

1029

230

062

23169.6%

Traffic E

nforcem

ent

00

10

10

02

8-75.0%

Traffic E

nforcem

ent: Failu

re to Stop1

00

00

00

13

-66.7%T

raffic En

forcemen

t: Overn

ight P

arking

00

00

00

00

3-100.0%

Traffic E

nforcem

ent: P

arking

00

25

02

110

22-54.5%

Traffic E

nforcem

ent: R

eckless Drivin

g2

01

11

20

76

16.7%T

raffic En

forcemen

t: Speed

ing

00

21

00

14

6-33.3%

Train

ing

02

10

00

03

1200.0%

Tresp

ass1

10

03

00

52

150.0%U

nau

thorized

En

try0

21

12

02

84

100.0%U

nsecu

red P

roperty

1617

1017

2610

6102

130-21.5%

Utility T

roub

le1

12

10

10

612

-50.0%V

and

alism2

11

20

02

814

-42.9%W

elfare Ch

eck1

14

13

21

1318

-27.8%T

otal184

199223

246247

204182

14852068

-28.2%

JanFeb

Mar

Apr

May

Jun

Jul

YT

D 2020

YT

D 2019

% C

han

geT

otal Nu

mber of In

cident R

eports184

199223

246247

204182

1,4852,068

-28.2%E

mergen

cy in N

ature

7883

7769

6672

67512

672-23.8%

False Alarm

s9

148

104

812

65106

-38.7%N

on-E

mergen

cy in N

ature

97102

138167

177124

103908

1,290-29.6%

Nu

mber of P

art 1 Crim

es*3

22

24

12

1612

33.3%N

um

ber of Part 1 C

rimes C

leared3

01

02

01

72

250.0%A

verage Nu

mber of C

rimes per C

apita (inclu

sive of Part 1

Crim

es; reported

and

un

reported

)0.0007

0.00080.0005

0.00070.0009

0.00040.0006

0.00070.0008

-19.5%A

verage Nu

mber of C

rimes per FT

E O

fficer (inclu

sive of Part

1 Crim

es; reported

and

un

reported

)0.29

0.340.18

0.250.33

0.120.20

0.260.33

-18.8%

Security

29

Percen

t of Inciden

ts comm

itted with

in cam

era views w

hich

w

ere solved50%

100%100%

80%67%

100%75%

82%77%

5.5%T

otal Nu

mber of Fin

es Issued

4049

4560

6576

61396

22179.2%

Total D

ollar Am

oun

t of Fines Issu

ed $1,385

$2,275$1,920

$2,175$2,500

$3,690$3,575

$17,520$12,250

43.0%T

otal Nu

mber of T

raffic-Related In

cidents

814

175

815

1178

719.9%

JanFeb

Mar

Apr

May

Jun

Jul

YT

D 2020

YT

D 2019

% C

han

ge

Ph

ase I1

30

30

01

86

33.3%P

hase II

11

11

20

17

14-50.0%

Ph

ase III0

00

02

00

21

100.0%P

hase IV

10

00

00

01

10.0%

Midpoin

t0

00

01

20

33

0.0%M

arshview

00

00

00

00

1-100.0%

Moon

River

00

00

00

00

00.0%

Total N

um

ber of Bu

rglaries & T

hefts

34

14

52

322

26-15.4%

Total N

um

ber of Van

dalism In

cidents

21

12

00

28

15-46.7%

Average E

mergen

cy Respon

se Tim

e in M

inu

tes5.9

5.56.1

8.79.2

7.46.7

7.15.5

29.9%N

um

ber of Golf C

art Com

plaints R

eceived4

44

44

31

2434

-29.4%N

um

ber of Golf C

art Violation

s Issued

50

214

1224

966

4546.7%

Nu

mber of Sh

ort-Term

Ren

tal Violation

s0

00

00

00

00

0.0%T

otal Nu

mber of Form

al Com

plaints filed again

st Security

Departm

ent T

eam M

embers

00

00

10

01

0100.0%

Total N

um

ber of Formal Safety C

oncern

s reported0

10

00

10

22

0.0%A

verage Nu

mber of G

uests/V

endors P

rocessed per FTE

O

fficer781

826717

582804

786756

727821

-11.5%P

ercent of W

eb/App Login

s vs. Main

Gate V

olun

teer Ph

one

Calls

48.5%49.5%

47.3%52.6%

58.1%61.6%

61.7%54.2%

47.0%15.3%

JanFeb

Mar

Apr

May

Jun

Jul

YT

D 2020

YT

D 2019

% C

han

geC

itations/W

arnin

gs: Com

mercial

2216

2518

2446

31182

14129.1%

Citation

s/Warn

ings: R

esidential

118153

196122

155146

106996

408144.1%

Expected A

rrivals Processed

16,40916,930

15,77413,969

19,28619,658

18,890120,916

124,771-3.1%

Extra P

atrols1,398

1,2021,289

9961,276

1,1751,066

8,4024,384

91.7%P

remise C

hecks

7652

322

545

184396

879-54.9%

Rou

tine C

hecks (T

LA/T

LC Facilities)

3,2733,054

3,3653,522

3,6842,137

1,78320,818

22,596-7.9%

*Part 1 C

rimes (M

urder an

d non

negligen

t homicide, rape, robbery, aggravated assau

lt, burglary, m

otor vehicle theft, larceny-theft, an

d arson)

Nu

mber of B

urglaries &

Th

efts by Ph

ase (inclu

sive of Part 1 C

rimes)

30

To: Shari Haldeman, General Manager From: Sean Burgess, Public Works Director Subject: Utility Vehicle Purchase (2) Date: August 3, 2020 Purpose This report recommends the purchase of two (2) 2020 Kawasaki Mule utility vehicles from Kawasaki of Savannah for a total cost of $26,971.06. Background The Public Works Department utilizes UTV’s to conduct a multitude of operational functions including treating and maintaining 151 lagoons, the blowing of community paths and all other operational procedures which cannot be performed by a standard sized vehicle. The department also utilizes the UTVs during the annual road and community path projects. The two current 2015 Polaris Rangers are scheduled for replacement this year as they have been in operation for 5 years with over 25,000 miles on each unit. This mileage well exceeds industry expectations for vehicle longevity. Additionally, both units have exhibited continued issues with suspension and drive belts which is costly to replace. Discussion Public Works staff reviewed all available UTV manufacturers for the scheduled purchase. Upon review, staff concluded the Kawasaki Mule 4010 4x4 is the best UTV for TLA’s operational use. The Kawasaki Mule is competitively priced, has a high resale value and a lower annual maintenance cost. Bid proposals were sent to Kawasaki of Savannah, Planet Cycle and Kawasaki of Statesboro. Of the three vendors Planet Cycle and Kawasaki of Savannah provided bids within $100 of each other. Kawasaki of Savannah is our local Kawasaki dealer whose location is optimal for any service or warranty needs Planet Cycle is in Claxton, GA and would require additional staff time to drop off the units for any future service. Therefore, staff is recommending that the units be purchased from Kawasaki of Savannah. The two current 2015 Polaris Rangers will be sold on an online auction platform with a minimum bid of $2,000 per unit. Staff believes that selling these units on this platform will allow for competitive bidding resulting in a higher sales price. Fiscal Impact This purchase is captured within the 2020 Capital Asset Management Plan (2020 Budget Book Page 184 and Capital Asset Mgt. Page #284) and will be funded through the Capital Reserves Fund. The purchase price of $26,971.06 is $3,028.94 below the total project budget of $30,000. Implementation Steps

• The purchase recommendation will be presented to the Public Works Committee, Finance Committee and Board of Directors at their respective August meetings.

31

• After Board approval, staff will purchase two (2) Kawasaki Mule utility vehicles by the end of September.

Recommendation Approve the purchase of two (2) 2020 Kawasaki Mule 4010 utility vehicles from Kawasaki of Savannah in the amount of $26,971.06.

32

Project Name: Public Works Utility Vehicle Purchase (2) Description: Staff is recommending the purchase of two (2) 4010 4x4 Kawasaki Mules from Kawasaki of Savannah. These mules are primarily utilized in the Environmental and Construction Departments. The Environmental Lagoon Crews use the vehicles to address the sections of lagoons within their weekly zones to treat, maintain, and service the 151 lagoons located throughout the community. The spray rigs reside in the back of the rangers and allow for thorough and expeditious transport during the weekly lagoon maintenance cycles. The Construction Department also utilizes the mules during the department’s annual road and community path projects. Is this project budgeted? Yes No Project Budget: $30,000 ($15,000 per unit) (2020 Budget Book Page 184 and Capital Asset Mgt. Page #284). How many vendors were invited to bid? 3 If the project was sole sourced, why? Bid Tabulation:

Kawasaki of Savannah Planet Cycle Kawasaki of

Statesboro

(2) 2020 Kawasaki Mule 4010 4x4 (includes taxes and fees) $26,971.06 $26,875.68 Declined to

Bid

Vendor Notes: Kawasaki of Savannah is our local Kawasaki dealership and has continually provided excellent customer service to The Landings Association. Lowest bid recommended? Yes No If not, why? Kawasaki of Savannah is our local Kawasaki dealership whose location is optimal for any part orders or service/warranty needs. Planet Cycle is in Claxton, GA and would require additional staff time to service and drop off the units. Since the quotes are within $95.38 of each other, staff believes that it is in the best interest of the department to utilize the services of a local dealership. Project Recommended Cost: $26,971.06 If over budget, how will overage be recouped? N/A

33

Approvals

Finance Committee Approved: Yes No Date Approved: 8/6/2020 Board Approved: Yes No Date Approved:

34

COMMITTEE MEETING MINUTES FOR RECEIPT BY BOARD OF DIRECTORS

COMMITTEE MEETING DATE

NOT AVAILABLE

BOARD COMMITTEES Finance and Audit 7/20/20 Governance No Meeting Held X Strategic Planning Strategic Water X Development Committee No Meeting Held X STANDING COMMITTEES Architectural Review 7/16/20 & 8/6/20 Public Works 7/2/20 Marinas 7/9/20 Communications 7/13/20 Security Committee No Meeting Held X

35

Finance and Audit Committee Meeting Minutes

July 20, 2020

Members Present: Tony Martin, Ronald Dillard, Eric Larson, Rosemary Mackey, Marian Mackle, Jim Morgan, Wim Salien, Diane Thompson, and Jim Van Epps. Staff Present: Shari Haldeman, Karl Stephens, and Jessica Henderson. Guests: Sean Burgess, Bill Campbell, and Chip O’Brien. Absent: Gerry Stoltz.

I. Call to order Mr. Martin called to order the regular meeting of the Finance and Audit Committee at 8:31 a.m. on July 20, 2020 virtually via Microsoft Teams. Mr. Martin requested a motion to approve the Consent Agenda. Ms. Mackey MOVED to approve the consent agenda. It was APPROVED by unanimous voice vote.

II. Agenda A. Landings Company Financial Information

Mr. O’Brien provided the Monthly Financial Status Report for The Landings Company ending June 30, 2020.

B. Landings Club Financial Information

Mr. Stoltz was absent, so no report for the Club was given. C. Monthly Financial Statements

Ms. Henderson provided the Monthly Financial Status Report, including investments, for The Landings Association ending June 30, 2020.

D. Accounts Receivable Aging Ms. Henderson provided the Monthly Accounts Receivable Aging ending June 30, 2020.

E. Annual Dues Proposal Update

Mr. Stephens provided an update on the annual dues proposal. Questions were asked and answered F. Main Gate Entry Resurfacing

Mr. Burgess presented the staff report for the main gate entry resurfacing project. Mr. Martin requested a MOTION to approve the contract. Ms. Mackey MOVED, and the motion was APPROVED by a unanimous voice vote.

G. 2020 Vehicle Purchase-Ford F-550 Diesel 4x4

Mr. Burgess presented the staff report for the purchase of a 2019 Ford F-550 Diesel 4x4. Mr. Martin requested a MOTION to approve the contract. Mr. Morgan MOVED, and the motion was APPROVED by a unanimous voice vote.

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III. Adjourn There being no further business, the Finance Committee adjourned at 9:40 a.m. Submitted by: Jessica Henderson, Controller.

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ARCHITECTURAL REVIEW COMMITTEE MINUTES

Thursday, July 16, 2020 AGENDA

9:00 AM

A. CALL TO ORDER (Virtual Meeting)

B. NEW BUSINESS: Review of Minutes from July 2, 2020

C. DISCUSSION: Staff Approvals – Erin Schumacher

ITEMS TO BE REVIEWED: 16 Item 1 – Lot 1795; 47 Delegal Road Exterior Paint (Re-Submittal) Item 2 – Lot 1549; 1 Delegal Road Playset Item 3 – Lot 3236; 11 Shellworth Crossing Exterior Paint & Windows (Re-Submittal) Item 4 – Lot 2946;4 Leatherwood Lane Exterior Lighting Item 5 – Lot 4056; 12 Gray Heron Retreat Generator Item 6 – Lot 3881; 5 Cedar Marsh Retreat Generator Item 7 – Lot 0979; 1 Bowline Court Fence Item 8 – Lot 2879; 14 Priory Rd Privacy Fence on Deck Item 9 – Lot 0186; 20 Chatuachee Crossing Exterior Modifications Item 10 – Lot 3559-A; 18 Little Comfort Road Screen Porch & Fireplace Addition Item 11 – Lot 2597; 34 Tidewater Way Screen Porch Addition Item 12 – Lot 2601; 102 Yam Gandy Road Screen Porch Addition Item 13 – Lot 1586; 4 Pelham Road Roof Replacement & Deck Expansion Item 14 – Lot 0036; 1 Mad Anthony Lane Deck Replacement/Addition/Benches Item 15 – Lot 1237; 4 Deveaux Lane Deck Addition Item 16 – Lot 1814; 2 South Point Crossing Under Construction Revision & Variance STAFF APPROVALS: Lot 0188; 18 Chatuachee Crossing Exterior Paint Lot 3378; 2 Brightside Lane Deck Replacement Lot 0934; 12 Ale House Retreat Driveway Section Replacement

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ARCHITECTURAL REVIEW COMMITTEE MINUTES Thursday, July 16, 2020

A. CALL TO ORDER —The date of this meeting is July 16, 2020. This is a virtual meeting, with all

attendees appearing remotely. The following members participated: Nancy Hubbard, Bill Haeger, Judy Snyder, Roger Cayer, Bob Fischer, and Noel Ruppert (Chair). Also attending were Morgan Parker (Community Development Representative), Erin Schumacher (Community Development Manager), Shari Haldeman (General Manager/COO) and Jim Van Epps (Board Liaison).

B. NEW BUSINESS: Review of minutes from July 2, 2020

C. DISCUSSION: Architectural Guideline Revisions – Erin Schumacher Staff Approvals – Erin Schumacher

ITEM 1 Lot 1795; 47 Delegal Road Exterior Paint (Re-Submittal) Plantation Porter / Richard Cardin Description: The applicant, Mr. & Mrs. Porter, requests approval to change Garage, Golf Cart door and trim around both doors to BM Whale Gray. The committee voted to approve the submission by a vote of 3-2. Resident Comments: __________________________________________________________

ITEM 2 Lot 1549; 1 Delegal Road Playset Plantation Mirazo Description: The applicant, Martin Mirazo, requests approval for the placement of a play structure in the rear yard. The committee voted to approve the submission by a vote of 4-1. Resident Comments: __________________________________________________________ ITEM 3 Lot 3236; 11 Shellworth Crossing Exterior Paint & Windows (Re-Submittal)

LOT NUMBER/PHASE OWNER/DESIGNER/BUILDER SUBMITTAL/DISCUSSION

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Midpoint Bradley / Brooks Construction Group Description: The applicant, Daniel Bradley, requests approval to replace all the front window. He is also requesting to paint the Brick and Trim/Soffit to BM China White and Windows to Marvin Metal Clad Black. The committee voted to approve the submission by a vote of 4-1. Resident Comments: __________________________________________________________ ITEM 4 Lot 2946;4 Leatherwood Lane Exterior Lighting Oakridge Gordon Description: The applicant, William Gordon, requests approval for his outdoor string lighting, totaling 504 Watts. The committee voted to approve the submission with an exception of the string lights by a vote of 3-2. Resident Comments: _________________________________________________________ ITEM 5 Lot 4056; 12 Gray Heron Retreat Generator Deer Creek Muzzy Description: The applicant, Jeff & Diane Muzzy, requests approval to install a 22KW Generac generator, screening by landscaping. The committee voted to approve the submission by a vote of 5-0. Resident Comments: __________________________________________________________ ITEM 6 Lot 3881; 5 Cedar Marsh Retreat Generator Deer Creek Coulson/Mr. Electric Description: The applicant, Mary Coulson, requests approval to install a generator on the North side of her home.

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The committee voted to approve the submission by a vote of 5-0. Resident Comments: __________________________________________________________ ITEM 7 Lot 0979; 1 Bowline Court Fence Marshwood Nedriga Description: The applicant, Charles Nedriga, requests approval to install a Black Aluminum 36" high fence. The committee voted to deny the submission by a vote of 5-0 due to lack of information. Resident Comments: _________________________________________________________ ITEM 8 Lot 2879; 14 Priory Rd Privacy Fence on Deck Marshwood Taylor / BB Construction LLC Description: The applicant, Holly Taylor, requests approval to install a privacy fence on existing deck. The proposed 7' x 10' privacy fence will be constructed of the same material as the home. The committee voted to approve the submission by a vote of 4-0. Fischer abstained. Resident Comments: __________________________________________________________ ITEM 9 Lot 0186; 20 Chatuachee Crossing Exterior Modifications Marshwood Coon / Carter Hatley Description: The applicant, Debra Coon, requests approval to change the cedar siding to Stucco, along with adding Brick (Savannah Grey) Face accents under and over the windows and doors. The committee voted to approve the submission by a vote of 4-1. Resident Comments: __________________________________________________________

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ITEM 10 Lot 3559-A; 18 Little Comfort Road Screen Porch & Fireplace Addition Midpoint Gerber / Massey Martin Design Description: he applicant, Joel & Allison Gerber, requests approval to construct an enclosed screen porch with a fireplace proposed on the existing rear patio. All new materials to match existing. The committee voted to approve the submission by a vote of 5-0. Resident Comments: __________________________________________________________ ITEM 11 Lot 2597; 34 Tidewater Way Screen Porch Addition Midpoint Arnold/Beacon Builders Description: The applicants, William and Lindsay Arnold, request approval to remove the existing rear deck and replace it with a covered/screened enclosure. The committee voted to approve the submission by a vote of 5-0. Resident Comments: _________________________________________________________ ITEM 12 Lot 2601; 102 Yam Gandy Road Screen Porch Addition Plantation Osborne/Alchemy Restoration Description: The applicant, Kathryn Osborne, requests approval to add a screen porch over an existing patio. Paint will match existing, Asphalt shingle roof to match existing. The committee voted to approve the submission by a vote of 5-0. . Resident Comments: _________________________________________________________ ITEM 13 Lot 1586; 4 Pelham Road Roof Replacement & Deck Expansion Plantation Dissinger

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Description: The applicant, Don Dissinger, requests approval for a 150 SF porch addition and to replace his roof. His proposed shingle color is Driftwood in a Certainteed Presidential Shake pattern. The committee voted to approve the submission by a vote of 3-2. Resident Comments: _________________________________________________________ ITEM 14 Lot 0036; 1 Mad Anthony Lane Deck Replacement/Addition/Benches Marshwood Subramaniam/Redmond Construction Inc Description: The applicant, Mandakolathur Subramaniam, requests approval to replace the existing deck (25’x16’) along with add an expansion of (5’x22’). Proposing to also add two flower planters with bench seats. The committee voted to approve the submission by a vote of 5-0. Resident Comments: _________________________________________________________ ITEM 15 Lot 1237; 4 Deveaux Lane Deck Addition Marshwood McBride/J.Waller Custom Carpentry Description: The applicant, William McBride, requests approval to build a deck addition of 640 sq.ft. The committee voted to approve the submission by a vote of 5-0. Resident Comments: _________________________________________________________ ITEM 16 Lot 1814; 2 South Point Crossing Under Construction Revision & Variance Plantation Watson/Pema Construction Description: The applicant, Pamela Watson, requests approval to allow modifications to the previously approved plans. The modifications include not constructing the second story addition over the garage, the chimney on the porch, and the inclusion of a fire pit and golf cart path.

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The committee voted to approve the submission for the under construction revisions with the exception of the A/C unit enclosure and platform by a vote of 5-0. The approved revisions are solely related to those pertaining to the structure and do not include the fire pit or golf cart path. See below. The committee voted to deny the submission for a variance for the fire pit and golf cart path by a vote of 5-0. Resident Comments: _________________________________________________________ MEETING ADJOURNED

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# ARCHITECTURAL REVIEW COMMITTEE

Thursday, August 6, 2020 MINUTES

9:00 AM

A. CALL TO ORDER (Virtual Meeting)

B. NEW BUSINESS: Review of Minutes from July 16, 2020

C. DISCUSSION: Staff Approvals – Erin Schumacher

ITEMS TO BE REVIEWED: 23 Item 1 – Lot 4174; 61 Islanders Retreat Generator Item 2 – Lot 1607; 20 Cricket Court Generator Item 3 – Lot 1174; 3 Waterford Lane Exterior Paint/Front Doors/Garage Door/Pergola Item 4 – Lot 1603; 12 Cricket Court Garage Door Replacement Item 5 – Lot 2871; 6 Westcross Road Flagpole Item 6 – Lot 1485; 17 Cotton Crossing Front Door Replacement Item 7 – Lot 2211; 3 Southerland Road Exterior Lighting/Front Door Replacement Item 8 – Lot 1028; 308 Bartram Road Fencing Item 9 –Lot 0979; 1 Bowline Court Fencing (re-submittal) Item 10 – Lot 0746; 14 Hemingway Drive Replace Service Yard Item 11 – Lot 4133; 38 Islanders Retreat Permit Extension Item 12 – Lot 0187; 19 Chatuachee Crossing Window/Dormer Addition Item 13 – Lot 1137; 511 Landings Way Deck Addition/Covered Porch Item 14 – Lot 0484; 2 McKee Lane Addition/Replace Service Yard Item 15 – Lot 2658; 3 Morning Mist Screen Porch Addition Item 16 – Lot 4181; 1 Pineside Lane Variance/Screen Porch Addition Item 17 – Lot 5082; 1 Strawberry Lane Variance/Pool/Screen Addition Item 18- Lot 5047; 127 Waterway Drive Under Construction Revision Item 19- Lot 4123; 10 Becks Retreat New Construction Preliminary Item 20 – Lot 5019; 138 Waterway Drive New Construction Preliminary Item 21 – Lot 2577; 2 Prescott Lane New Construction Preliminary Item 22 – Lot 0746; 14 Riverwatch Lane New Construction Preliminary Item 23 – Lot 5014; 128 Waterway Drive New Construction Conceptual STAFF APPROVALS: 2 Heatherstone Ln - Driveway Replacement 29 Chatuachee - Exterior Paint 55 Deer Run – Chair Lift (temporary) 17 Cotton Crossing – Exterior Paint

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ARCHITECTURAL REVIEW COMMITTEE

Thursday, August 6, 2020

A. CALL TO ORDER—The date of this meeting is August 6, 2020. This is a virtual meeting, with alll attendees appearing remotely. The following members participated: Nancy Hubbard, Don Lieb, Bill Haeger, Judy Snyder, Roger Cayer, Bob Fischer, and Noel Ruppert (Chair). Also attending were Morgan Parker (Community Development Representative), Erin Schumacher (Community Development Manager) and Jim Van Epps (Board Liaison).

B. NEW BUSINESS: Review of minutes from July 16, 2020

C. DISCUSSION: Staff Approvals – Erin Schumacher

ITEM 1 Lot 4174; 61 Islanders Retreat Generator Phase IV Horan/Crout Electric Description: The applicant, Thomas and Marianne Horan, requests approval to install a 20 KW Kohler Standby Generator. The committee voted to approve the submission subject to staff approval of adequate vegetative screening by a vote of 6-0. Resident Comments: __________________________________________________________

ITEM 2 Lot 1607; 20 Cricket Court Generator Phase II Sommer/Mr. Electric Description: The applicant, Edmund Sommer Jr., requests approval to install a 20KW Generator on a 6" concrete pad. The committee voted to approve the submission subject to staff approval of adequate vegetative screening by a vote of 6-0. Resident Comments: __________________________________________________________

LOT NUMBER/PHASE OWNER/DESIGNER/BUILDER SUBMITTAL/DISCUSSION

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ITEM 3 Lot 1174; 3 Waterford Lane Exterior Paint/Front Doors/Garage Door/Pergola Phase 1 Wallace/Wallace Designs Description: The applicant, Glenn Wallace, requests approval to replace the front and garage door, install a pergola on the rear deck and paint the siding to SW Chatura Gray. The committee voted to approve the submission by a vote of 4-3. Resident Comments: __________________________________________________________ ITEM 4 Lot 1603; 12 Cricket Court Garage Door Replacement Phase II Frazier Description: The applicants, Skyler and Andrew Frazier, requests approval to replace garage door with an Amarr Carriage Court - Seabrook Steel door. The committee voted to approve the submission by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 5 Lot 2871; 6 Westcross Road Flagpole Phase II Duncan/Atlantic Coastal Signs & Flagpoles Description: The applicant, Karen and Douglas Duncan, requests approval to install a flagpole. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 6 Lot 1485; 17 Cotton Crossing Front Door Replacement

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Phase II Eubank

Description: The applicant, Lois Eubank, requests approval for replace her front door with a double mahogany door. The submission was withdrawn. Resident Comments: __________________________________________________________ ITEM 7 Lot 2211; 3 Southerland Road Exterior Lighting/Front Door Replacement Phase II Bradley/Matt Newington Contracting Description: The applicant, Thomas Bradley, requests approval to remove and replace exterior lighting fixture on front of garage, golf cart garage door and back deck. They are also requesting to replace the front entry door with a Therma-Tru Benchmark Door, Walnut in Color. The committee voted to approve the submission by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 8 Lot 1028; 308 Bartram Road Fencing Phase 1 Johnson Description: The applicant, Steven Johnson, requests approval to fence in approximately 1030 SF of his backyard. The committee voted to approve the submission provided the height of the fence is limited to 4’ by a vote of 6-0. Resident Comments: __________________________________________________________

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ITEM 9 Lot 0979; 1 Bowline Court Fencing (re-submittal) Phase I Nedrige Description: The applicant, Charles Nedrige, requests approval to install a Black Aluminum 36" high fence along with a 11'Lx6'H wood privacy fence on the South end of the current deck. The committee voted to approve the submission by a vote of 6-0. Resident Comments: __________________________________________________________ ITEM 10 Lot 0746; 14 Hemingway Drive Replace Service Yard Phase I Wilensky Description: The applicant, David Wilensky, requests approval to demolish the existing shed containing an HVAC and trash cans and has proposed to replace an area large enough to hold the trash cans and then add landscaping around his HVAC to screen. The committee voted to approve the submission subject to staff approval of vegetative screening by a vote of 6-0. Resident Comments: _______________________________________________________ ITEM 11 Lot 4133; 38 Islanders Retreat Permit Extension Phase IV Lientz Description: The applicant, Jim and Sarah Lientz, requests a New Construction permit extension to December 1, 2020 due to project delays. The committee granted a permit extension to complete the exterior work including driveway and landscaping by October 15, 2020, and the interior work by December 1, 2020 including dumpster removal, said dates per owner’s request to the ARC at this meeting, by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 12 Lot 0187; 19 Chatuachee Crossing Window/Dormer Addition

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Phase I Keating/M.D. Coastal Builders Description: The applicants, Sean and Amanda Keating, requests approval to raise the roof on a section of the home to add windows. . The committee voted to deny the submission for insufficient information by a vote of 6-0 Resident Comments: ________________________________________________________ ITEM 13 Lot 1137; 511 Landings Way Deck Addition/Covered Porch Phase I Joiner/Cowart Group Description: The applicant, Karen Joiner, requests approval to add a 128 SF deck addition and covering 215 SF of Existing Deck. All colors and materials will match existing The committee voted to approve the submission by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 14 Lot 0484; 2 McKee Lane Addition/Replace Service Yard Phase I Clark/Paderewski Description: The applicant, Margaret Clark, requests approval to add a 280 SF addition over an existing patio and replace current service yard fence. The committee voted to approve the submission by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 15 Lot 2658; 3 Morning Mist Screen Porch Addition Phase II Herndon/Groover Construction Description: The applicant, Brandt Herndon, requests approval to reconfigure the existing deck and enclose a portion of it to make into a 293 SF screened porch.

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The committee voted to approve the submission by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 16 Lot 4181; 1 Pineside Lane Variance/Screen Porch Addition Phase III Palermo Description: The applicant, John Palermo, requests re-approval to add a 267 SF screen porch to the rear of his home. Variance has been applied for due to the average 4'-6' encroachment in the rear setback. The committee voted to approve the submission by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 17 Lot 5082; 1 Strawberry Lane Variance/Pool/Screen Addition Moon River Landing Sampson/Mitchell Description: The applicant, Joseph Sampson, requests approval to raise the existing terrace to the same level of the porch, roughly 30" in height. Inside the new deck they are proposing a small plunge pool. The existing screen porch will be modified to enclose all of the new proposed deck to be screened in. Screen is proposed to be dark gray; superstructure is bronze. The committee voted to deny the submission for reasons including but not limited to encroachment into the setback by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 18 Lot 5047; 127 Waterway Drive Under Construction Revision

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Moon River Landing Hadden Description: The applicant, Kyle Hadden, requests approval for the changes to his New Construction home in Moon River Landing. The committee voted to approve the submission provided that the changes are reflected in as-built drawings submitted to the TLA by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 19 Lot 4123; 10 Becks Retreat New Construction Preliminary Phase II Keenan/Branson Description: The applicants, Mike and Jill Keenan, requests approval for their preliminary New Construction home in the Phase II. The committee voted to approve the submission provided that the blind side issue on the first and second floor porch and balcony is resolved with louvers or other construction changes, and a site plan, streetscape and landscape plan are submitted by vote by a vote of 6-0. Resident Comments _________________________________________________________ ITEM 20 Lot 5019; 138 Waterway Drive New Construction Preliminary Moon River Russell/Mark Cadman/Tom Harper Construction Description: The applicant, Cindy Russell, requests approval for her preliminary review of a New Construction home in Moon River Landing. The committee voted to deny the submission for inadequate information by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 21 Lot 2577; 2 Prescott Lane New Construction Preliminary Phase II Strong/Alair Homes Savannah

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Description: The applicant, Walter Strong, requests approval to build a New Construction custom home in Phase II. The committee voted to approve the submission except to deny the request for a gravel driveway by a vote of 6-0. Resident Comments: _________________________________________________________ ITEM 22 Lot 0746; 14 Riverwatch Lane New Construction Preliminary Moon River Landing Olliff/Tyson Custom Homes Description: The applicant, Wesley Olliff, requests approval to build a New Construction custom home in the Moon River Landings. The submission was withdrawn. Resident Comments: _________________________________________________________ ITEM 23 Lot 5014; 128 Waterway Drive New Construction Conceptual Moon River Landing Diamond Description: The applicant, Robert Diamond, requests approval to build a New Construction custom home in the Moon River Landings. The submission was discussed. Resident Comments: _________________________________________________________ MEETING ADJOURNED

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Public Works Committee Meeting The Landings Association, Inc.

July 2, 2020 at 9:00 a.m.

MINUTES

1. Meeting Purpose and Agenda Chair Egan called the meeting to order at 9:00 a.m. in the Microsoft Teams virtual platform. The June 4, 2020 minutes were subsequently approved as submitted.

• Board Report (Hal Duensing) o No report due to technical issues.

• TLC Report (Ken Ura) o Finances behind original plan but still ahead of revised March plan o Membership is up with many upgrades to golf due to “Spring into Golf” promotion o Intermittent clubhouse closings have hurt Food & Beverage which was doing very well o TLC has received an increase in younger family memberships o In May, TLC hit a new record with the most rounds of golf played in a month since 2008 o Golf lesson revenue is up (New Director of Instruction Joe Plecker) o Court sport lesson revenue also up, Wellness down due to limited OWC availability o In July, only 3 golf courses will be open – TLC is implementing an aggressive aerification

program and will reopen the courses in phases beginning in August with the opening of 4 courses, 5 in October and 6 in November.

2. 2020 Assessment Overview (Haldeman/Stephens) • Staff developed an assessment video which highlights the 2020 assessment package, with a focus

on reserves and the athletic field complex project. • Moving from block captains to a community advocate approach. • COVID complicates TLA’s abilities to hold town hall meetings; however, staff will continue to utilize

social media platforms to disseminate information. 3. 2020 Community Path Project (Campbell)

• Absolute Concrete completed the path from Shellwind Drive to the Deer Creek Clubhouse this week.

• Contractor will be off site for the remainder of the week in celebration of the July 4th holiday. • Absolute will convert the path from Stargrass Retreat to Sedgewater Retreat after the 4th.

Thereafter, they will finish the remainder of the path from the McWhorter Bridge to Shellwind Drive (near the comfort station) and the Cotesworth Place to Huntingwood Retreat path with an end of July project completion date.

• After the completion of this year’s project, approximately 93% of the paths will be composed of concrete.

TLA Staff Present: Sean Burgess Ingrid Poppell Bill Campbell Amber Capps Shari Haldeman Karl Stephens

Members Absent: Bill Foster Karen Feeney Michael Congleton

Members Present: Bob Egan Hal Evans Kathy Siler Ken Ura Richard Sullivan David Grosse James Corley Hal Duensing Jerry Thompson Russell Liedtke

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4. Delegal Marina Fuel Pump and Fuel Line Replacement (Burgess) • Meco completed all work associated with the project and is in the process of performing the required

testing of the lines, sensors, etc. • The new sumps are much larger than before; therefore, staff will add pinestraw to help blend them

in, along with additional landscaping in the area. 5. Residential Waste Collection RFP (Burgess/Poppell)

• Staff received sealed bids from Republic Services, Atlantic Waste, Waste Pro and Waste Management submitted bids on June 25 (by 2:00 p.m.)

• Savannah Waste and Curbie Sanitation did not submit a bid. • Staff is in the process of reviewing each vendor proposal/packet of information. Thereafter, staff will

draft a staff report with a recommendation on same. 6. Georgia Power Street Light LED Conversion (Poppell)

• Coffey Utility (a subcontractor for Georgia Power) is approximately ½ completed with the conversion of streetlights in the community (high pressure sodium fixtures to LED).

• Estimated completion date: end of July. • After all LED light fixtures have been installed, GA Power, in conjunction with in-house staff, will

evaluate which lights require a shield to prevent light from shining into residential homes. 7. 2020 Mailbox and Sign Painting Program (Poppell)

• 2020 Project Overview: o 908 units painted (posts, street signs, yard plaques, mailbox numbers) o 100 posts replaced o 186 mailboxes were replaced o 317 in-house hours o Total Cost of the Program (without staff time): $11,888.18 o Total Cost of the Program (including staff time): $17,982.43 o Program Budget: $15,000

• As an aside, in previous years, in-house staff time was never calculated in the total cost of the program. Due to COVID-19, in-house staff had time to devote to this year’s program as a result of the Sunset Room being closed, limited use of the Administration Building and other TLA amenities.

8. Main Gate Entry/Exit Lane Mill and Replacement (Campbell) • Staff recommended a contract addendum with Bennett Paving for the removal and replacement of

4,610 square yards of asphalt at the Main Gate exit and entry lanes from the 4-way stop to Main Gate Access Control Facility (approximately 300 lineal feet) for a total project cost of $186,350, which includes the replacement of curbing, road striping, and a 10,000 contingency for unexpected expenses associated with the project.

• This section of roadway, in front of the Main Gate, for the entry and exit lanes was last resurfaced in 2006. In 2016, this area received a Top Guard sealcoat application to prolong the full replacement of the lanes. This section of roadway was originally scheduled for replacement in 2024; however, due to the accelerated deterioration of the asphalt and subbase, these lanes need to be addressed immediately, especially the entry lanes.

• The asphalt is failing due to a combination of age, heavy vehicular usage and a deteriorating base caused by water intrusion from saturation along the roadway edges and through the deteriorating asphalt wear layer. This area also receives heavy daily traffic (approximately 10,000 vehicles enter/exit the gate on a daily basis) from vehicles of all sizes and weights, including large dump trucks, delivery vehicles, and commercial contractors.

• Corley MOVED to approve the Mill and Replacement Contract Addendum for Main Gate Entrance & Exit Lanes in the amount of $186,350. The motion was seconded by Thompson and subsequently APPROVED by a unanimous vote.

9. Center Island Program (Siler) • Over the next several months, BrightView, TLA staff and committee will re-evaluate and conduct an

inventory of the 313 center islands. 10. Audubon Sub-Committee (Burgess)

• No update: committee just started to meet virtually.

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11. Lagoon Sub-Committee (Evans)

• 2-day freshwater fishing tournament is scheduled for July 25th and July 26th. o 2-man teams

• With the increase in residential lagoon fishing, committee created a fishing buddy system/mentoring program for those fishing in the Kid’s Fishing Lagoon.

12. Dog Park Sub-Committee (Feeney) • Dog Park is ready for the 4th of July! • All benches in the park received new legs as the previous ones had deteriorated beyond repair.

13. Athletic Field Complex Sub-Committee (Burgess) • Marketing sub-committee met on Monday to develop a communication plan for the community to

highlight project initiatives and design. 14. Next Meeting

The next meeting date is scheduled for August 6, 2020.

ADJOURN The meeting was adjourned at 10:05 a.m. Respectfully submitted, Amber Capps Executive Assistant to the Public Works Director

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The Landings Association Marinas Committee Meeting Minutes , July 9, 2020 Committee meeting done remotely with Microsoft Team

In Dave Angell's absence, Mark Piven called the meeting to order at 4:32 pm Staff Present: Larry Sincoskie,, Director Marinas, Shari Haldeman, TLA General Manager, Karl Stephens, TLA, Mark Winters, TLA Liaison Members Present: Mark Piven, Bill Stallings, Mike Welsh, Tara Packer, David Denhard, George La Penta Members Absent: Dave Angell ● A motion was proposed and seconded to excuse Dave Angell's absence and passed unanimously. Previous Minutes: Current agenda and June minutes approved as written. . Old Business: ● Larry reported that 9 boats have been able to be added to the rack system with roof removal. The Contractor will be returning to complete the job in the near future. ● The 4.0 version of Boat Cloud will be up and running in a few weeks. It will give the office better control of scheduling launches, etc. ● Karl Stephens explained the CAMP fund allotment of $1.2 m available for rack replacement at LH if the assessment passes. ● The current rack system designed 40+ years ago is not sufficient to accommodate some new boats that are built wider and taller. At present we do not have the space to house these boats and have to turn residents away. ● The sail boater that has been refusing to pay his slip rent has finally settled his account and will not refuse to pay in the future. New Business: ● Shari reviewed the upcoming assessment vote and explained how it is being promoted by the TLA. She requested the Committee reach out to boat owners and other members to encourage them to vote since at the last vote only 40% of boaters voted. ● TLA will be meeting with Legal to have the NPOMM contract reviewed and determine if after a 30 day notice they can be asked to vacate the marinas. This will open many spaces to accommodate the substantial numbers of residents on waiting lists at both marinas. ● A new LH office manager, Samantha, has been hired and is functioning well. ● Larry will make sure the dockhands at the marinas have functioning VHF radios to be able to communicate with hailing boats. ● Signs need to be posted to help prevent golf carts from parking in limited space for cars and trucks at the marinas, especially Delegal. ● At present there is not a dedicated Transient slip at Delegal. Members need to be advised to post a float plan if they expect to vacate their slip so it can be used for transients while they are away. ● Larry will discus with Public Works to determine if a leaning post to rest dock carts against can be added to the holding space at Delegal. This will help them from filling with water from rain or irrigation.

There being no further business, meeting adjourned at 5:54 pm

Respectfully submitted for the committee, Mark Piven

Next meeting August 13

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TLA Communications Virtual Committee Minutes July 13, 2020

10 a.m.

Members Present: (John Kosiewicz, Mike Newman, Linda Fidler, Lisa Olson, Caitlin Anckner, Anita Clos, Christine Savage, Maryce Cunningham, Tony Martin, Shari Haldeman, Karl Stephens, Lynn Lewis, and Kristin Peney Members Absent: Michael Auen, Brenda Day, Dick Myers, and Katharine Marshall Chair John Kosiewicz called the meeting to order at 10 a.m. Minutes of the previous meeting were approved. New Business:

• Discussed the upcoming roll out of the proposed Annual Dues vote, disseminating information via Backyard Buzz, Fast Facts, the Journal and TLA’s website.

• Discussed the current Journal and Enews articles, including Public Works Working for You, COVID-19 by Zip Code, Journal front page article on the upcoming Annual Dues vote, speed monitoring device along the cart path along Landings Way South.

• Discussed encouraging residents to use the online forums rather than posting on community social media sites.

• As it relates to road failures in the community, we should share that the roads in this location of Georgia do not have sub-bases like those found in roads in the north. The subbases here usually are soil.

• TLA should continue reminding residents that Utilities, Inc. still is working remotely due to COVID-19 and payments must be mailed to their Lewiston, Maine office.

Upcoming Articles (TLJ and Enews): Article on the proposed Athletic Complex with input by the Athletic Complex Committee members, Fairy gardens, TLA Board nominations, snake bite care, turtle volunteers, deer herd culling, discharging of firearms and fireworks, distracted vehicle driving, and azalea and native plant care. Upcoming Events: Kristin Peney will continue her virtual backyard biology series as time permits. She will be leaving her TLA position to teach science to 7th and 8th graders at St. Andrews School. Other Items of Note:

• No TLC report • No TLA Board items report • Report on TLCo by Michael Newman. Housing sales are strong. TLCo needs more rental

homes for Discovery Packages.

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The Meeting Adjourned at 11 a.m. Minutes Submitted By: Christine Savage

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United States Animal and Wildlife Services Department of Plant Health 600 Landings Way South Agriculture Inspection Service Savannah, GA 31411

SUBJECT: July Activity Report

DATE: August 2, 2020

TO: The Landings Association

PROVIDING WILDLIFE SERVICES Landings Property Seven deer were safely removed from the island this month in response of eleven resident complaints. Damage to landscaping historically has increased during the months of July and August as temperatures near triple digits. Deer receive much of their required water intake through forage that they ingest. Landscaping that is watered daily remains green and lush during these dry hot days and is sought after by deer!! Security was notified that a deer may have been shot by a resident after it was seen running onto the golf course and collapsing. A small hole was found in the deer and a Conservation officer with the Department of Natural Resources was notified and the incident is under investigation. Five raccoons were removed from common property this month. Technical assistance was given to one resident concerned with raccoons in her backyard. Several bird feeders and bird baths were found in the backyard which were attracting the raccoons!! Four armadillos were removed this month and technical assistance was given to one resident. Five complaints were received from the Deer creek area concerning coyotes after a resident, Mrs. Sheets two golden retrievers were attacked for a second time this year by a pair of coyotes on the 16th fairway. WS has made numerous attempts to call the coyotes with a predator call, they have been seen but no safe shot has been presented. Traps were also reset in the area and will be monitored daily!! Two vulture complaints were received from the rookery area. An effigy was hung in the area to help disperse the vultures.

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Activity report- Smith Page 2

Running total 2020 DEER COMPLAINTS 41 DEER REMOVED 85 HOG COMPLAINTS 2 HOGS REMOVED 3 RACCOON COMPLAINTS 13 RACCOONS REMOVED 46 PIGEONS REMOVED 0 ARMADILLO COMPLAINTS 8 ARMADILLOS REMOVED 12 VULTURE COMPLAINTS 4 VULTURES REMOVED 0 SNAKE COMPLAINTS 6 SNAKES RELOCATED 4 SQUIRREL COMPLAINTS 1 SQUIRRELS REMOVED 0 WADING BIRD COMPLAINTS 5 OTHER BIRD COMPLAINTS 2 CORMORANTS REMOVED 0 FERAL CAT COMPLAINTS 1 F0X COMPLAINTS 3 FOX REMOVED 0 COYOTE COMPLAINTS 7 Jonathan P. Smith Wildlife Biologist USDA / WS

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