BOARD OF DIRECTORS REGULAR BOARD MEETING AGENDA …

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55439 29 Palms Hwy., Yucca Valley, Ca 92284-2503 | 760.365.8333 | www.hdwd.com | email: [email protected]

BOARD OF DIRECTORS REGULAR BOARD MEETING

AGENDA Wednesday, February 03, 2021

5:00 PM

In an effort to protect public health and prevent the spread of COVID-19 (Coronavirus), and in

accordance with the Governor’s Executive Order N-29-20, the public may view this meeting online as there will be no public location for attending in person.

The meeting will be streamed

at https://zoom.us/j/92324441557?pwd=UjdWS082MlluZE5XQm1EQnRqQU5mQT09

Meeting ID: 923 2444 1557 Passcode: 021444 Or by phone

+1 669 900 6833 US (San Jose) +1 346 248 7799 US (Houston) +1 301 715 8592 US

Members of the public who wish to comment on any item within the jurisdiction of the District or on any item on the agenda, may submit comments by emailing the Board Secretary, Codi Mix at

[email protected] two hours prior to the start of the meeting. Written comments shall follow the three-minute prescribed time limit when read during the meeting and will become part of the meeting minutes. In addition, public comment will be open during the meeting for individuals joining virtually.

Action may be taken on any item listed on the agenda.

CALL TO ORDER/PLEDGE OF ALLEGIANCE

ROLL CALL

1. APPROVAL OF THE AGENDA

2. PUBLIC COMMENT

This is the opportunity for members of the public to address the Board on matters within the Board’s jurisdiction that are not listed on the Agenda. Please limit comments to three (3) minutes or less. State law prohibits the Board of Directors from discussing or taking action on items not included on the agenda.

3. CONSENT CALENDAR Items on the Consent Calendar are acted upon by one motion, unless a Board member wishes an item to be acted upon separately, in which case it will be removed from the Consent Calendar.

3.A. DEMAND LISTS Demand list 98009 - 98062.pdf Demand list-3905 - 3940.pdf 01 27 ACH.pdf

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https://zoom.us/j/92324441557?pwd=UjdWS082MlluZE5XQm1EQnRqQU5mQT09

mailto:[email protected]

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/810098/Demand_list_98009_-_98062.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/810099/Demand_list-3905_-_3940.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/810436/01_27_ACH.pdf


3.B. 2021 01 15 SPECIAL BOARD MEETING MINUTES 2021 01 20 REGULAR AND SPECIAL BOARD MEETING MINUTES 2021 01 25 SPECIAL BOARD MEETING MINUTES Board to review and approve the minutes from the January 15, 2021, January 20, 2021 and January 25, 2021 special and regular meetings. 2021 01 15 Special Board Meeting Minutes.docx 2021 01 20 Regular Board Meeting Minutes.docx 2021 01 20 Special Board Meeting Minutes.docx 2021 01 25 Special Board Meeting Minutes.docx

4. DEPARTMENT ITEMS

4.A. PRESIDENT'S SPECIAL RECOGNITION AWARD Staff to announce special recognition. For information only.

5. DIRECTORS' REPORTS/COMMENTS For information purposes only on subjects not covered by the agenda and no action to be taken.

6. MANAGERS' REPORTS For information purposes only on subjects not covered by the agenda and no action to be taken. Chief Plant Operator - Doug Culbert Assistant General Manager- Administration - Jonathan Abadesco Assistant General Manager- Operations – Tony Culver General Manager – Ed Muzik

7. UPCOMING AGENDA ITEMS

8. CLOSED SESSION Closed Session Pursuant to Government Code Section 54957 (b) Public Employment Appointment - Discussion Title: General Manager

9. CLOSED SESSION REPORT

10. ADJOURNMENT

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/810027/2021_01_15_Special_Board_Meeting_Minutes.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/810028/2021_01_20_Regular_Board_Meeting_Minutes.pdf




Materials related to any item on this Agenda submitted to the Board of Directors or Committee Members

after distribution of the agenda packet are available for public inspection in the Hi-Desert Water District

office at 55439 29 Palms Hwy, Yucca Valley, California during normal business hours. All documents

supporting this agenda are available on the District website at subject to staff’s ability to post the

documents before the meeting.

Reasonable Accommodation: Upon request, this notice will be made available in appropriate

alternative formats to persons with disabilities. Any person with a disability, who requires a modification

or accommodation to view the agenda or to participate in the public comment portion of the Board

meeting, should direct such a request to Ed Muzik, Secretary of the Board of Directors, at 760-365-8333

or [email protected]. Please allow two business days for your request to be processed.

Disruptive Conduct: If any meeting of the District is willfully disrupted by a person or by a group of persons so as to render the orderly conduct of the meeting impossible, a meeting may be recessed or the person or persons willfully disrupting the meeting may be ordered to leave the meeting. Disruptive conduct includes addressing the Board or Committee without first being recognized, not addressing the subject before the Board or Committee, repetitively addressing the same subject, failing to relinquish the podium when requested to do so, or otherwise preventing the Board or Committee from conducting its meeting in an orderly manner. Your cooperation is appreciated.

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Report Date: 01/27/21 Period: 01/14/21 - 01/27/21

Checks: 98009 - 98062

Check No. Payable To Amount Description

98009 ACWA/JPIA 6,484.56 February Dental/Vision/EAP Premium

98010 SDRMA 79,201.85 February Health Benefits

98011 Customer Refund 50.34




98015 Forensic Drug Testing, Inc. 49.00

98016 AUS West Lockbox 191.65

98017 B-81 Paving Inc. 18,394.00 Asphalt Repairs

98018 E.S. Babcock & Sons, Inc. 439.00

98019 Forensic Drug Testing, Inc. 314.00

98020 Hi-Desert Star/Publishing 99.00

98021 Imperial Sprinkler Supply, Inc 453.42

98022 InfoSend, Inc 1,897.59 December Outsourced Billings

98023 Inland Water Works Supply 200.93

98024 Online Information Services 251.58

98025 Parkhouse Tire Inc. 700.35

98026 SC Fuels 744.79

98027 The Gas Company 571.30

98028 Yucca Valley Auto Parts 314.89

98029 Kirby Cooper 241.85 Boot Allowance

98030 Home Depot Credit Services 960.34 December Billing








98038 Customer 100.00 Toilet Rebate

98039 ECS Imaging, Inc. 4,680.00 Annual Support for Laser Fiche

98040 Ace Alternators 237.42

98041 Best Best & Krieger LLP 922.20

98042 Builder's Supply 197.52

98043 CP Autoworks 90.00

98044 Desert Green Landscaping & Maintenance Inc. 181.50

98045 Ecoconsult 4,000.00 December Professional Services

98046 Eisenhower Occupational Health Services 280.00


98048 Pro Electronics Inc. 222.00

98049 Satmodo LLC 227.79

98050 SC Fuels 513.56

98051 Tully & Young, Inc. 3,034.00 Urban Water Management Plan

98052 Underground Service Alert 565.19



Hi-Desert Water DistrictDemand List

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98062 Sun Life Financial 3,121.77 February Premium

Total 132,848.28

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Period : 01/14/21 - 01/27/21

Check No. Payable To Amount Description

3905 Advanced Imaging Solutions, Inc. 427.20


3907 Best Best & Krieger LLP 6,981.15 November Legal Services

3908 Burrtec Waste & Recycling Svcs 144.32

3909 Core & Main LP 2,659.49 Operating Supplies

3910 Debra Sanchez Cleaning 600.00

3911 E.S. Babcock & Sons, Inc. 1,106.00 Lab Wastewater Analysis

3912 Fedex 60.42

3913 Flo - Systems Inc. 8,291.10 Wilo Pump/Submersible Sewage Pump

3914 Inland Water Works Supply 433.70

3915 Mojave Desert AQMD 678.32

3916 Northern Safety Co. Inc. 193.04

3917 Pitney Bowes 213.93

3918 SCE 14,443.14 December Billing

3919 Spectrum 684.00

3920 Umetech, Inc. 85.00

3921 Utility Supply of America, Inc 1,065.15 Operating Supplies

3922 Xpress Graphics & Printing 2,178.24 483 Contractor List/334 Stage 9 1st Notice Print & Mailings





3927 Evoqua Water Technologies LLC 5,792.66 Chemicals for Lift Station

3928 Idexx Distribution Corporation 542.21

3929 Verizon 42.71


3931 Home Depot Credit Services 151.17

3932 United Power Generation 2,009.47 Level 2 Generator Service for Paxton & Barron

3933 ECS Imaging, Inc. 4,680.00 Annual Support for Laser Fiche


3935 Best Best & Krieger LLP 146.52


3937 Fedex 55.46

3938 Finley Industrial Services 13,260.00 December Pick Up/Disposal of Biosolids


3940 Brenntag Pacific Inc. 882.04

Total 71,997.11

Indicates Amounts Approved Exceeding $25,000

Hi-Desert Water District Wastewater FundDemand List

Report Date: 01/27/21

Checks: 3905 - 3940

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Report Date: 01/27/21 Period: 01/14/21 - 01/27/21

Ach Date Payable To Amount Description

1/14/2021 Cal Pers 14,461.11 01/08/21 Employer Portion of PERS

Total 14,461.11

Hi-Desert Water DistrictACH Demand List

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Agenda Item No: 3.B

Board of Directors Staff ReportMeeting Date: February 3, 2021Submitted by: Codi MixPresented by: Agenda Section:

Subject:2021 01 15 SPECIAL BOARD MEETING MINUTES2021 01 20 REGULAR AND SPECIAL BOARD MEETING MINUTES2021 01 25 SPECIAL BOARD MEETING MINUTES

Recommendation:Board to review and approve the minutes from the January 15, 2021, January 20, 2021 and January 25, 2021special and regular meetings.

Fiscal Impact:N/A

Background:N/A

Attachments:2021 01 15 Special Board Meeting Minutes.docx

2021 01 20 Regular Board Meeting Minutes.docx

2021 01 20 Special Board Meeting Minutes.docx

2021 01 25 Special Board Meeting Minutes.docx

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/810028/2021_01_20_Regular_Board_Meeting_Minutes.pdf



MSC1 – Motion made, seconded, and carried.

Hi-Desert Water District Board of DirectorsSpecial Meeting MinutesFriday, January 15, 2021

CALL TO ORDERPresident Mayes called the meeting to order at 7:55 a.m.

ROLL CALLDirectors Present: President Roger Mayes, Vice President Sheldon Hough, Director Bob Stadum, Director Jim Byerrum, Director Scot McKone

Directors Absent: None

Staff Present: Ed Muzik, Jonathan Abadesco

APPROVAL OF AGENDADirector Stadum made a motion to approve the agenda.Director Byerrum seconded the motion.

MSC1 (Stadum/Byerrum) motion carried by the following vote:

Ayes: Mayes, Hough, Stadum, Byerrum, McKoneNoes: NoneAbsent: NoneAbstain: None

PUBLIC COMMENTS: None

CLOSED SESSIONPUBLIC EMPLOYEE APPOINTMENT – Conduct InterviewsTitle: General Manager (Gov. Code Section 54957 (b))

The Board of Directors and Ed Muzik entered into closed session at 7:57 a.m. and returned at 11:30 a.m.

CLOSED SESSION REPORTNo reportable action.

ADJOURNMENT – 11:32 a.m.

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ATTESTED BY:

_______________________________ General Manager-Ed Muzik Secretary of the Board of Directors

APPROVED:

_______________________________________Roger Mayes President of the Board of Directors

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Hi-Desert Water District Board of DirectorsRegular Meeting Minutes

Wednesday, January 20, 2021

CALL TO ORDER/PLEDGE OF ALLEGIANCEPresident Mayes called the meeting to order at 5:00 p.m. Codi Mix led the pledge.



Staff Present: Ed Muzik, Tony Culver, Jonathan Abadesco, Doug Culbert, Codi Mix

APPROVAL OF AGENDADirector Stadum made a motion to approve the agenda.Vice President Hough seconded the motion.

MSC1 (Stadum/Hough) motion carried by the following vote:

Ayes: Mayes, Hough, McKone, Stadum, ByerrumNoes: NoneAbsent: NoneAbstain: None

PUBLIC COMMENTSJeff Ferre, representative of Best Best & Krieger (BB&K) and the District’s legal counsel, commented and thanked board and staff for the opportunity to speak and be a part of the selection process for the agenda item of Proposals to Provide General Counsel Legal Services.

CONSENT CALENDAR

3A. Demand List - #’s 97927-98008Demand List - #’s 3855-3904

ACH – 01/14/2021Payroll Demand List – 01/20/2021

3B. 2020 12 02 Regular Board Meeting Minutes2020 12 16 Special Board Meeting Minutes2021 01 08 Special Board Meeting Minutes

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Director Stadum made a motion to approve the Consent Calendar. Vice President Hough seconded the motion.

MSC1 (Stadum/Hough) motion carried by the following vote:

Ayes: Hough, Mayes, McKone, Byerrum, StadumNoes: NoneAbsent: NoneAbstain: None

PROPOSALS TO PROVIDE GENERAL COUNSEL LEGAL SERVICESJonathan Abadesco gave the staff report. He provided information on the sevencompanies that provided a proposal and requested input from the board on how to proceed.


Director Byerrum stated he requested Lagerlof LLP for consideration.

Director McKone provided his input of moving forward with interviewing Best Best & Krieger and SBEMP.

Director Stadum stated he agreed with Director McKone’s recommendation of SBEMP and BB&K.

Vice President Hough commented on special legal services being addressed and on his dislike of the retainer. He stated he would like to move forward with interviews withBB&K, Lagerlof LLP, and SBEMP.

President Mayes also agreed with moving forward with SBEMP, BB&K, and Lagerlof LLP. He commented on SBEMP being more local and providing legal counsel for Mission Springs. He also stated he liked that BB&K was somewhat local, being out of Riverside, and served several large agencies.

Ed Muzik provided clarification to Vice President’s Hough comment about retainers by notifying him that Jonathan Abadesco requested a retainer and hourly be provided.

Ed Muzik stated interviews would be scheduled for the first meeting in February by closed session.

Vice President Hough made a motion to move forward with interviews with three of the firms; SBEMP, BB&K, and Lagerlof LLP.Director Byerrum seconded the motion.

MSC1 (Hough/Byerrum) motion carried by the following vote:

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Ayes: Byerrum, Mayes, Hough, McKone, StadumNoes: NoneAbsent: NoneAbstain: None

WASTEWATER UPDATEDoug Culbert gave the staff report. He reported on connections, discharge, and information on odor control.

Director Stadum asked of percentage of connections, and Doug Culbert stated 42%.

President Mayes asked where we were on finances, and Ed Muzik stated an update will be done midyear. Jonathan Abadesco commented that midyear budget would be provided at the second meeting in February.


For information only. No action taken.

REPORTS/COMMENTSDirectors’ Reports and Comments:Vice President Hough stated he attended the Yucca Valley Town Council meeting and provided information on moving forward with the restrictions on Joshua tree removals.

Director McKone provided information on his attendance of the Mojave Water Agency meeting and stated there was discussion on a 2.5% increase in water. He said Mojave will be having a workshop at the end of the month for more discussion and the effective date of July.

Managers’ Reports:Ed Muzik commented on Joshua trees and stated that, as explained by Tony Culver, there are a total of nine properties that cannot connect due to the listing.

FUTURE AGENDA ITEMS REQUESTED BY THE BOARD Director Byerrum stated the requested well update was provided to him by Tony Culver and could be removed for the list.

ADJOURNMENT – 5:27 p.m.

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ATTESTED BY:


APPROVED:

_______________________________________Roger MayesPresident of the Board of Directors

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Hi-Desert Water District Board of DirectorsSpecial Meeting Minutes


CALL TO ORDERPresident Mayes called the meeting to order at 5:30 p.m.



Staff Present: Ed Muzik, Jonathan Abadesco, Codi Mix





CLOSED SESSIONPUBLIC EMPLOYEE APPOINTMENT – Discussion and/or Conduct InterviewsTitle: General Manager (Gov. Code Section 54957 (b))

The Board of Directors and Ed Muzik entered into closed session at 5:32 p.m. and returned at 6:21 p.m.


ADJOURNMENT –6:22 p.m.

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ATTESTED BY:


APPROVED:


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Hi-Desert Water District Board of DirectorsSpecial Meeting Minutes


CALL TO ORDERPresident Mayes called the meeting to order at 12:00 p.m.



Staff Present: Ed Muzik, Codi Mix





CLOSED SESSIONPUBLIC EMPLOYEE APPOINTMENT – Conduct InterviewsTitle: General Manager (Gov. Code Section 54957 (b))

The Board of Directors and Ed Muzik entered into closed session at 12:01 p.m. At the conclusion of the interview process, Valerie Roberts of Roberts Consulting Group entered the meeting. All returned from closed session at 2:03 p.m.


ADJOURNMENT –2:04 p.m.

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ATTESTED BY:


APPROVED:


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Agenda Item No: 4.A

Board of Directors Staff ReportMeeting Date: February 3, 2021Submitted by: Codi MixPresented by: Jonathan Abadesco, Assistant General Manager - AdministrationAgenda Section:

Subject:PRESIDENT'S SPECIAL RECOGNITION AWARD

Recommendation:Staff to announce special recognition. For information only.

Fiscal Impact:N/A

Background:The Association of California Water Agencies/Joint Powers Insurance Authority (ACWA/JPIA) board met at aregular meeting and announced Hi-Desert Water District a recipient of the “President’s Special RecognitionAward”. The award recognizes agencies that achieve a low ratio of liability claims over a three-year period. Thiswas determined by evaluating the quantity of liability claims and the amounts of each claim.

Attachments:

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Documents

BOARD OF DIRECTORS REGULAR BOARD MEETING AGENDA …