Intranet Collaboration Communications Corporate Culture The benefits of an intranet can be divided into three categories. Some benefits pertain to more than one category.
When internal communications and information sharing has become complex or a drag on operations. employees do not recognize each other no adequate and up-to-date directory resource difficulties in getting information to all personnel Repetitious work is consuming too much employee time Coordination of people and resources is no longer simple Organized file sharing becomes imperative Remote employees need better support New employee orientation needs to be sped up You need a intranet when:
Smoother, verifiable information flow Increased efficiency among employees Minimization of time lost in searching for information Monitoring of processes and events Automation in repetitious processes United information source Set of tools for enhancing corporate culture Feedback, reports, and analysis tools What can a manager expect from an intranet?
Quick and convenient orientation for new team members Always on informational resources Easier internal communications All tools to work at their fingertips A human face to the company Effective execution of tasks Minimal time loss in information search, reporting Less clutter in personal mailboxes Involvement and engagement with peers and management What do employees get?
Vertical Communications Company news Photos and videos Directory CEO blog Absence chart File and form downloads Instant search Company reference materials Orientation and training FAQ Much more Horizontal Communications Tasks 2.0 Calendaring Work groups Instant messaging Online indicator Notifications Video conferencing Extranet Send&Save SMTP Wiki Intranet capabilities (1 of 3)
Business. Process. Management. Time charts and reports Task reports CRM Business Process Moduler Multiple departments or divisions Records management (lists) Analysis of usage Help Desk Workflow Social networking Live feed (real-time updates) Friends Personal file storage Blogs Microblogs Photo galleries Forums Comments on intranet objects Bulletin board Intranet capabilities (2 of 3)
Mobile web applications Mobile version of intranet Mobile microblog Bitrix OTP (two-part password system) iOS integration Integration MS:Outlook, Exchange, SP Lists Office Suites AD/LDAP; SSO Enterprise search Google Calendars Intranet capabilities (3 of 3)
Intranet Types (1 of 5) Homemade Intranet no license fee built to suit unlikely to fulfill initial goals creates dependence on developer eventually development becomes maintenance very difficult to keep up with changing demand
Intranet Types (2 of 5) Intranet FOSS : Atrium, groupware, point solutions no license fee built to suit online community requires significant developer time no guarantee of bug fixes integration difficulty easy to lose cohesiveness of intranet
Intranet Types (3 of 5) Enterprise Solutions: SharePoint, EMC, Documentum fits existing infrastructure platform: can be built out to perform most tasks business processes expensive too big for many companies often requires additional software licenses missing social aspect of intranet no direct support from vendor
Intranet Types (4 of 5) Portal Solutions: Jive, ThoughtFarmer, Ektron, SiteCore quicker deployment than enterprise solutions generally more user friendly than others ready solution for SMB, especially M support from vendor modular expands as the client needs each add-on costs more not well-priced for small businesses generally not open source less customizable not all features may be truly functional
Intranet Types (5 of 5) Bitrix Intranet source code integration into existing infrastructure BPM on documents and on other routines ready-made solution on a powerful platform social networking low entry price point support from vendor wide range of robust features