BID CAPACITY DOCUMENT - e Tendersvidc.maharashtra.etenders.in/tpoimages/vidc/tender/Tender324.pdf · CHIEF ENGINEER, GOSIKHURD PROJECT, WATER RESOURCES DEPARTMENT, NAGPUR Gosikhurd

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Contractor Executive Engineer

VIDARBHA IRRIGATION DEVELOPMENT CORPORATION , NAGPUR.

(A Govt. of Maharashtra undertaking)

CHIEF ENGINEER, GOSIKHURD PROJECT,

WATER RESOURCES DEPARTMENT, NAGPUR

Gosikhurd Lift Irrigation Circle, Ambadi (Bhandara)

Gosikhurd Lift Irrigation Division, Ambadi (Bhandara)

NAME OF WORK :-

ESTIMATED COST :- PUT TO TENDER

“Construction of Balance Earth Work & Structures of

Right Bank Canal KM. 7 Under Karajkheda Lift

Irrigation Scheme, Tah. Bhandara, Dist. Bhandara

Rs. 1,14,51,675/-

BID CAPACITY DOCUMENT

[ For Authorised Use Only ]

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Vidarbha Irrigation Development Corporation, Nagpur

Command Area Development Authority, Nagpur

BID CAPACITY DOCUMENTS

NAME OF WORK : “Construction of Balance Earth Work & Structures of Right Bank

Canal KM. 7 Under Karajkheda Lift Irrigation Scheme, Tah. Bhandara, Dist.

Bhandara

Tender Cost : Rs. . 1,14,51,675/-

This general description of work does not, in any way, limit the performance of the whole work

and supply of plants, labourers, materials etc. necessary for complying with plans and

specifications as per various conditions of contract.

Prepared & recommended for Approval

Sectional Engineer Sub Divisional Engineer

……………………………

Verified

&

Recommended for approval

Executive Engineer,

Gosikhurd Lift Irrigation, Ambadi (Bhandara)

Recommended for approval

SUPERINTENDING ENGINEER

GOSIKHURD LIFT IRRIGATION CIRCLE, AMBADI (BHANDARA)

Approved

CHIEF ENGINEER, GOSIKHURD PROJECT,

WATER RESOURCES DEPARTMENT, NAGPUR

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NAME OF WORK :-

“Construction of Balance Earth Work & Structures of Right

Bank Canal KM. 7 Under Karajkheda Lift Irrigation Scheme,

Tah. Bhandara, Dist. Bhandara.”

INDEX Sr. No.

Particulars Page No. From To

1 E-TENDER NOTICE NO. 2 FOR 2014-15

4 4

2. SECTION-I-DETAILED TENDER NOTICE .

5 7

3. KEY DATES

8 8

4 SECTION-II – DEFINITIONS

5 13

5 SECTION-III - INSTRUCTIONS TO BIDDER

14 23

6 SECTION-IV- WORK SPECIFIC INFORMATION

24 26

8 LETTER TO THE PROJECT AUTHORITY

27 27

9 CHECK LIST OF DOCUMENTS TO BE UPLOADED

28 29

10 SECTION-V- PROFORMAE & FORMATS

30 45

BID CAPACITY DOCUMENTS

4


Vidarbha Irrigation Development Corporation.

(Government of Maharashtra Undertaking)

E-TENDER NOTICE NO. 2 FOR 2014-15

(System Generated No. *** )

Main Portal: http://maharashtra.etenders.in SUB- Portal : http://vidc.maharashtra.etenders.in

Online digitally signed Tenders (e –tender) in B-1 form for the following work are invited by the Executive

Engineer, Gosikhurd Lift Irrigation Division, Ambadi), Dist BHANDARA Phone No. 07184-

252801 on Government of Maharashtra Electronic Tender Management System

(http://maharashtra.etenders.in) through Sub Portal of http://vidc.maharashtra.etenders.in from only contractors who have been short-listed (selected) as qualified in Bid-capacity assessment and registered with the Public Works Department, Government of Maharashtra, in appropriate class of contractors as mentioned below.

In first phase Bid-capacity of the intended Contractors will be assessed. Contractors who will be short-listed

as having adequate Bid-capacity will be allowed to participate in Main Bidding Process. Bid-capacity documents and Estimates, Rate Analysis, Drawings documents etc. are available on above mentioned web

site as per programme under Key-Dates.

Further Main Tender Document in B-1- form, Estimates, Rate Analysis, Drawings documents will be made

available (only to short listed bidders) on above mentioned web site as per programme under Key-Dates.

Sr. No

Name of Work Cost of work Earnest Money

Time Limit for

completion (Months)

Cost of Bid-

capacity _________

e- Main tender form

(Rs.)

Class of Registration

1 2 3 4 5 6 7

1

“Construction of

Balance Earth

Work &

Structures of

Right Bank

Canal KM. 7

Under

Karajkheda Lift

Irrigation

Scheme, Tah.

Bhandara, Dist.

Bhandara.”

Rs. 114.52 Lakhs.

Rs 1.14 Lakhs.

12 (Twelve) Months

(Including Monsoon)

Rs. 2000/-_______ Rs. 5000/- By NEFT or RTGS

Class IV and above,

under Public Works

Division, Government

Of Maharashtra

Additional details regarding ‘e’ tendering process are available on the above website in Bid-capacity

Document.

Executive Engineer,

Gosikhurd Lift Irrigation Division,

Ambadi (Bhandara)

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SECTION NO. I

DETAILED TENDER NOTICE

VIDARBHA IRRIGATION DEVELOPMENT CORPORATION, NAGPUR

DETAILED TENDER NOTICE NO. 2 FOR 2013-14

(System Generated No.*** )

CIRCLE :-

SUPERINTENDING ENGINEER, GOSIKHURD PROJECT

CIRCLE, NAGPUR

DIVISION :- Gosikhurd Lift Irrigation Division, Ambadi Dist. Bhandara

1.1 Main Portal: http://maharashtra.etenders.in SUB- Portal :

http://vidc.maharashtra.etenders.in

Online digitally signed Tenders (e –tender) in B-1 form for the following work are invited by the Executive

Engineer, Gosikhurd Lift Irrigation Division, Ambadi), Dist BHANDARA Phone No. 07184-

2528 on Government of Maharashtra Electronic Tender Management System

(http://maharashtra.etenders.in) through Sub Portal of http://vidc.maharashtra.etenders.in from only contractors who have been short-listed (selected) as qualified in Bid-capacity assessment and registered with the Public Works Department, Government of Maharashtra, in appropriate class of contractors as mentioned below.

In first phase Bid-capacity of the intended Contractors will be assessed. Contractors who will be short-

listed as having adequate Bid-capacity will be allowed to participate in Main Bidding Process. Bid-capacity documents and Estimates, Rate Analysis, Drawings documents etc. are available on above

mentioned web site as per programme under Key-Dates.

Further Main Tender Document in B-1- form, Estimates, Rate Analysis, Drawings documents will be

made available (only to short listed bidders) on above mentioned web site as per programme under Key-

Dates. .

Name of work Cost of

work Processing fee for

Evaluation / Cost of

(Rs.)

Earnest

Money

Deposit

(Rs.

Lakh)

Time limit for

completion

Class of

Registration

Cost of Bid-capacity Document

e-Main Tender

Document

“Construction of Balance Earth

Work & Structures of Right Bank Canal KM. 7 Under

Karajkheda Lift Irrigation Scheme, Tah. Bhandara, Dist.

Bhandara Project.”

Rs. 114.52

Lakhs.

2000/-

By NEFT or RTGS

5000/-

By NEFT or

RTGS

1.14

12

(Twelve) Months

(Including Monsoon)

IV & above under Public

Works Division,

Government Of

Maharashtra

1.11 Bid-capacity of intended Bidders shall be assessed in first phase on the basis of

information submitted on-line, by the bidder along with Online digitally signed and duly

filled in Bid-capacity document. Only Pre-qualified Bidders shall be allowed to

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participate for further bidding for Main e-Tender documents in B-1 form.

1.12. Bid-capacity & further, Main e-Tender documents is / will be made available on web

sites. http://maharashtra.etenders.in through Sub Portal of http://vidc.maharashtra.etenders.in

1.13 Duly Completed/filled in Bid-capacity documents along with requisite supporting documents & proof of payment of processing fee / cost of Bid-capacity documents

shall be uploaded, online as required in the online respective templates.

Bidders shall deposit cost of Bid-capacity documents in Bank Account of Executive Engineer

bearing No. 0000020134801169 in Bank Of Maharashtra, Ganeshpur Branch, Bhandara,

(Maharashtra), MAHB0000782. Bidders shall upload the scanned copy of proof of payment of processing fee / cost of Bid-capacity documents along with Bid-capacity document. The documents submitted by bidders, whose Bid-capacity processing fee / cost of Bid-capacity documents is not reflected in the said bank account of Executive Engineer, at the time of actual on-line opening, shall not be evaluated and treated as non-responsive.

1.13 The contractor should upload the documents in readable form. The unreadable documents shall not be considered for evaluation and treated as non-responsive. The decision of opening Authority or/and Committee regarding the evaluation of Bid-capacity documents shall be final and binding.

1.14 All rights are reserved to reject any or all Bid-capacity documents without assigning any reason by the competent authority or/and Committee .

1.15 The main tender document in B-1 form shall have to be downloaded from the said website, only by short-listed (selected) bidders as qualified (bidders) in Bid-capacity. Short-listed (selected) bidders shall be informed on-line, accordingly.

1.16 Short-listed (selected) qualified Bidders shall deposit the Bid processing fee / cost

of Main Tender Document in B-1 Form and amount of Earnest Money Deposit in

Bank Account of the Executive Engineer bearing No. 0000020134801169 in

Bank Of Maharashtra, Ganeshpur Branch, Bhandara, (Maharashtra), -

MAHB0000782. along with Main e-Tender Document in B-1 Form to be submitted on-line. The Bid documents submitted (on-line) by bidders, whose Bid processing fee / cost of main tender document in B-1 Form and/or amount of Earnest Money Deposit are not reflected in the said bank account of Executive Engineer, at the time of actual on-line opening, shall not be evaluated and treated as non-responsive.

Pre-Tender Conference of short-listed (selected) qualified bidders shall be held in the office of the Superintending Engineer, Gosikhurd Lift Irrigation Circle, Ambadi (Bhandara).

1.17 as stated in “Key Dates” i.e. Schedule of Bid processing.

1.18 The Bidder shall upload the duly completed Main Tender Document in B-1 Form along with requisite supporting documents (duly filled in and digitally signed ) in

readable form. The unreadable Main Tender Document in B-1 Form &/or requisite supporting documents, shall not be considered for evaluation and treated as non-responsive. The decision of Bid Opening Authority regarding this shall be final and binding.

1.21 To take part in the process involving Electronics Tender Management system (ETMS)

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contractors will have to get themselves registered in the portal. http://maharashtra.etenders.in and should also get empanelled in the concerned sub

portal http://vidc.maharashtra.etenders.in

To obtain Digital certificate contractors may contact ETMS Help desk at the

following numbers Pune Help desk No. 020-25315555 / 56, 9167969601 / 04 /14

2.0.0. e tendering Instructions to Applicants

1. Detail tender notice can be seen on the notice board in the Executive Engineer’s

office. (Copy can be obtained free of cost from Executive Engineer on request).

2. Bid-capacity and further Main e-Tender Document in B-1 form, Estimates,

Rate Analysis, Drawings shall be made available on the Government of

Maharashtra website (http://maharashtra.etenders.in) through Sub Portal of

http://vidc.maharashtra.etenders.in . The competent authority reserves all rights of rejecting any or all tender without assigning any reason.

It is necessary to give the undertaking as:-

3. "Contractors are not allowed to make any changes in Bid-capacity, Main e-

tender documents downloaded from website. If it so the tender of such contractors will be rejected and the contractors who made such changes are liable for action as per Rules''. Tender documents published on Government website are considered as authentic and legal documents in case of any complaint about the tender.

4. "I (the bidder) have seen detailed drawings of works on website / made available in the office of the Executive Engineer. It is part of tender documents. I have filled tender by considering all these things. I am ready to sign on the drawings before depositing security deposit and taking work order, if my tender is accepted.”

5. In order to participate in the tenders floated using the Electronic Tender

Management System (ETMS), all contractors/bidders are required to get enrolled on the ETMS portal (http://mahrashtra.etenders.in)

The bids i.e. Bid-capacity, Main e-tender documents submitted online, in the

online respective templates, should be signed electronically with a Digital

Certificate to establish the identity of the bidder bidding online. The registered

contractors have to obtain the Digital Certificate for the information required to

issuance of Digital Certificate he may contact ETMS Help Desk. Phone no.

020-30187500

ADD : Office of the Superintending Engineer, Gosikhurd Lift Irrigation Circle, Ambadi (Bhandara).

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For submitting the bids i.e. Bid-capacity, and further Main e-tender documents in B-1 Form online, in the online respective templates, the contractors/bidders are required to make online payment using the electronic payments gateway service Bid Submission Fee Rs 1038/- at each time. The different modes of electronic payments accepted on the ETMS is available and can be viewed online on the ETMS Website (httip://maharashtra.etenders.in).

6. The activities of Bid-capacity, and further Main e-tender documents in B-1 Form, i.e. purchase/Download, Preparation of Bid (Submit Bid Hash online), Submission of Bids, Submission of Documents (in the online respective templates in relevant envelopes) and other activities shall be governed by the time schedules given under “Key Dates”.

The Bidders have to submit (Upload Scan Copies / fill in) his offer/credentials online as required in the tender in the online respective templates in relevant envelopes. The Scan copy showing details/proof of payments of Bid processing fee / cost of Main e-Tender Document in B-1 Form as well as payment of Earnest Money Deposit amount in the Bank Account of Executive Engineer, Gosikhurd Lift Irrigation Division, (Ambadi), Dist Bhandara, are to

be submitted online. Bank Account No. bearing No. 0000020134801169 in Bank Of Maharashtra, Ganeshpur Branch, Bhandara, (Maharashtra), -MAHB0000782

7. The Bidders may refer e-Tendering Tool Kit available online to perform their

online activities http://maharashtra.etenders.in Pre Tender Conference of short-listed (selected) qualified tenderers will be held in the office of the Superintending Engineer, Gosikhurd Lift Irrigation Circle, (Ambadi), Dist Bhandara on the date shown in schedules given under “Key Dates”

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Schedule of Bid : Time schedule for the bidding process shall be as under.

Sr.

No

WRD Stage Contractor Stage Start Date

& Time Expiry Date

& Time View

Forms Envelops

1 Release

Tender --

17/08/2014

10.00

19/08/2014 09.59

-- --

2 -- Bid Capacity Document

Purchase

19/08/2014

10.00

04/09/2014 18.00

a Bid Capacity

Document

3 --

Bid Capacity Document

Download & Online

Preparation

19/08/2014

10.00

04/09/2014 18.00

a Bid Capacity

Document

4

Close for

Bidding of

Bid Capacity

- 04/09/2014 18.01

05/09/2014 18.00

- Bid Capacity

Document

5 - Re-encryption (submission)

of Bid Capacity 05/09/2014 18.01

8/09/2014 18.00

a Bid Capacity

Document

6

Bid Capacity

Document

Opening and

Short listing

- 08/09/2014

18.01

17/09/2014

18.00 -

Bid Capacity

Document

7 Main Tender

Preparation

- 17/09/2014

18.01

18/09/2014

18.00 -

Commercial

Envelope

C1,Technical

Envelope T1

8 -

Main Tender Document

Purchase 18/09/2014

18.01

25/09/2014

18.00 a

Commercial

Envelope

C1,Technical

Envelope T1

9 Per-tender

Conference

Per-tender Conference will

be conducted, the details of

which are as alongside.

On 20/09/2014 At 11.00 AM, In the office of Gosikhurd Lift Irrigation Circle, Ambadi (Bhandara)

details of which are given at sr. No. 5.12 of section V

10 - Online preparation of

Technical bid 18/09/2014

18.01

25/09/2014

18.00 a

Technical

Envelope T1

11 - Online preparation of

Commercial bid 18/09/2014

18.01

25/09/2014

18.00 a

Commercial

Envelope C1

12

Close for

Bidding of

Main Tender

-

25/09/2014

18.01

26/09/2014

18.00 -

Commercial

Envelope

C1,Technical

Envelope T1

13 -

Re-encryption

( submission) of Main Tender

26/09/2014

18.01

28/09/2014

18.00 a

Commercial

Envelope C1,Technical

Envelope T1

14 Technical

Bid opening

- 28/09/2014

18.01

04/10/2014

18.00 -

Technical

Envelope T1

15 Commercial Bid Opening

- 28/09/2014

18.01

04/10/2014

18.00 -

Commercial Envelope C1

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3.0.0 Special Guidelines to Contractors Regarding Government of

Maharashtra e-tendering system 1. These conditions will overrule the conditions stated in the Tender Documents,

wherever relevant and applicable. However, in case of dispute on any contradictory meaning of two or more clauses, the decision of competent authority will be final and binding.

2. Registration of the Contractors:

The Contractors registered with Public Works Division, Government Of Maharashtra in relevant Categories and Classes are eligible to participate in Open Tenders processe and Contractors are required to get enrolled on the Portal http://maharashtra.etenders.in. and get empanelled in relevant sub portal. After submitting their enrollment request online, the enrollment shall be required to be approved by the Representative of the Service Provider. After the approval of enrollment, the Contractors shall have to apply for empanelment online which shall be required to be approved by the Nominated Authority of the Department. Only after the approval in the relevant Category / Class, the Contractor shall be able to participate in the Open Tenders online. The approval of enrollment of Contractors is done by the Representative of the Service Provider upon submission of mandatory documents by the Contractors. The Contractors may obtain the list and formats of required documents from the Nodal Officer of e-Tendering System for Government of Maharashtra / Service Provider.

3. Obtaining a Class II – Digital Signature Certificate:

The Bid-capacity, and further Main e-tender documents in B-1 Form along with required documents/information, required to be submitted online should be signed electronically with a Class II –Digital Signature Certificate to establish the identity of the Bidder bidding online. These Digital Certificates are issued by an approved Certifying Authority, authorized by the Controller of Certifying Authorities, Government of India. A Digital Signature Certificate may be used in the name of Authorized Representative of the Organization. A Digital Certificate is issued upon receipt of mandatory identity proofs. Only upon the receipt of the required documents, a Digital Signature Certificate can be issued. Bid for a particular Tender may be submitted only using the Digital Signature Certificate, which is used to encrypt the data and sign the hash during the stage of Bid Preparation and Hash Submission. In case, during the process of a particular Tender, the Authorized User loses his / her Digital Signature Certificate (i.e. due to virus attack, hardware problem, operating system problem); he / she may not be able to

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submit the Bid-capacity, Main e-tender documents online. Hence, the Authorized User is advised to back up his / her Digital Signature Certificate and keep the copies at safe place under proper security to be used in case of emergencies. In case of online tendering, if the Digital Signature Certificate issued to the Authorized User of a Firm is used for signing and submitting a Bid, it will be considered equivalent to a no objection certificate / power of attorney to that User. The Digital Signature Certificate should be obtained by the Authorized User enrolling on the behalf of the Firm on the e-Tendering System for Government of Maharashtra. Unless the Digital Signature Certificate is revoked, it will be assumed to represent adequate authority of the Authority User to bid on behalf of the Firm for the Tenders processed by the Maharashtra as per Information Technology Act 2000. The Digital Signature of this Authorized User will be binding on the Firm. It shall be the responsibility of Partners of the Firm to inform the Certifying Authority or Sub Certifying Authority, if the Authorized User changes, and apply for a fresh Digital Signature Certificate. The procedure for application of a Digital Signature Certificate will remain the same for the new Authorized User.

• The same procedure holds true for the Authorized Users in a Private / Public Limited Company. In this case, the Authorization Certificate will have to be signed by the Directors of the Company.

(process of procuring Digital Certificate will take minimum 4/5 days)

4. Set up of Computer System:

In order to operate on the e-Tendering System for Government of Maharashtra, the User’s Computer System is required to be set up. A Help File on setting up of the Computer System can be obtained from the Service Provider or downloaded from the Home Page of the Portal http://maharashtra.etenders.in . The Bidders may refer e-Tendering Tool Kit available online to perform their online activities as mentioned below. In case of any query he may contact Help Desk for the same.

5. Online Viewing of Detailed Notice Inviting Tenders:

The Contractors can view the detailed Notice Inviting Bid-capacity, Main e-Tenders and the detailed Time Schedule (Key Dates) for all the Tenders processed by Maharashtra using the e- Tendering System for Government of Maharashtra on http://maharashtra.etenders.in.

6. Online Purchase / Download of Tender Documents:

The Bid-capacity, Main e-Tender documents can be (on-line) purchased / downloaded by registered and eligible Contractors from the e-Tendering System for Government of Maharashtra available on http://maharashtra.etenders.in

7. Submission of Bid Seal (Hash) of Online Bids:

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Submission (on-line) of Bids i.e. Bid-capacity, Main e-Tender documents will be preceded by submission of the digitally signed Bid Seals (Hashes) as stated in the Tender Time Schedule (Key Dates) published in the Detailed Notice Inviting Tender.

8. Generation of Super Hash:

After the expiry of the time of submission of digitally signed Bid Seals (Hashes) by the Contractors has lapsed, the Bid round will be closed and a digitally signed Super Hash will be generated by the Authorized Officers Government Of Maharashtra. This is equivalent to sealing of the Tender Box.

9. Key Dates:

The Contractors are strictly advised to follow the Dates and Times as indicated in the Time Schedule in the Detailed Notice Inviting Tender for each Tender. All the online activities are time tracked and the e-Government Procurement System enforces time-locks to ensure that no activity or transaction can take place outside the Start and End Dates and Time of the stage as defined in the Notice Inviting Tenders.

10. Decryption and Re-encryption Online Bids:

Contractors have to decrypt their Bids Bid-capacity, Main e-tender documents and immediately re-encrypt their Bids online and upload the relevant Documents for which they generated the respective Hashes during the Bid Preparation and Hash Submission stage after the generation of Super Hash within the date and time as stated in the Detailed Notice Inviting Tenders (Key Dates). The Bids Bid-capacity, Main e-tender documents of only the Contractors who have submitted their Bid Seals (Hashes) within the stipulated time, as per the Tender Time Schedule (Key Dates), will be accepted by the e-Tendering System for Government of Maharashtra. A Contractor who has not submitted his Bid Seals (Hashes) within the stipulated time will not be allowed to submit his Bid. For submitting the Bids online, the contractors/bidders are required to make online payment using the electronic payments gateway service, Bid Submission Fees Rs 1038/-.The different modes of

electronic payments accepted on the e-tendering portal.

11. The expenditure incurred by bidder/applicant in preparing this offer, in providing clarifications, on attending discussions, conferences, in connection with this tender process shall not be reimbursed/refunded by the V.I.D.C./ Department.

12. The Bid-capacity, Main e-tender is also liable to be rejected outright and no evaluation

will be done if, i) The tenderer proposes any alteration in the work / conditions etc. specified in the

Bid-capacity, Main e-tender or in the time allowed for carrying out the work / in any other conditions.

Cost of Bid-capacity, main e-tender form / processing fees and/or earnest money are/is not received in the Bank Account (of the Executive Engineer) No. 0000020134801169 in Bank Of Maharashtra, Ganeshpur Branch, Bhandara, (Maharashtra), -MAHB0000782 till the time of on-line opening of the Bid-capacity, Main e-tenders. ii) Each & every page of documents, informations, Bid-capacity document, Main e-

tender documents and common set of conditions, (uploaded/submitted on-line) are not digitally signed by the authorized signatory of the Tenderer.

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iv). In case of firm, each partner or the person holding power of attorney authorizing him to do so thereof, does not digitally sign all pages and documents.

v) Tenderer has not signed declaration at Appendix ‘F’.of main e-tender documents.

vi) All the guidelines mentioned in the e-tendering instructions to tenderers are not adhered to.

vii) Uploaded information is not readable,(and/or) correct, true, updated till date of online submission as per records and information found hidden/ concealed, false or misleading.. viii) Procedure laid down for e-tender is not followed. ix) The original Demand Draft / Bank Guarantee from nationalized bank whose branch

is situated in state of Mharashtra, valid for two years, for additional Earnest Money Deposit (which is scanned and uploaded on-line) is not kept ready at the time of opening of main e-tender.

x) The bidder fails to submit online any of the Bid-capacity document, Main e-tender documents, common set of conditions, valid statutory documents/certificates, Proformae, Formats, etc.

xi) The bidder fails to submit / produce, in time, any/all original documents, additional information mentioned in Bid-Capacity document when asked to do so by evaluation committee / competent authority. . xii) In case of Joint Venture Partnership, the information shall be necessary in respect of each and every partner. If information of any one partner is not submitted, then the evaluation pertains to Joint Venture Partnership will not be carried out.

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SECTION – II

INSTRUCTIONS TO BIDDERS

1.1.0 Bidder shall ensure that all the information & scanned copies of documents

mentioned in the check list are uploaded. If any document is not applicable it should

be clearly indicated in the check list by writing “N.A”.

1.1.1 Original Documents/Certificates issued by competent authorities shall be scanned

and uploaded as it is.

1.1.2 Information & declarations wherever necessary shall be made by bidder on his letter head in prescribed formats only. It should be duly stamped and signed by the authorized signatory of the bidder.

1.1.3 Any overwriting, erasing or correction shall be attested by the bidder through

authorized signatory to the extent of number of corrections made.

1.1.4 All the information must be filled in English language only

1.1.5 Mannual submission of Bid-capacity documents shall not be accepted.

1.1.6 Additional documents/information shall not be accepted after submission of Bid-capacity documents, unless it is required by the evaluating committee / competent authority.

1.1.7 The documents submitted in connection with the Bid-capacity, assessment shall be treated as confidential and will not be returned.

1.1.8 In case of successful bidder all the documents submitted for and Bid-capacity documents, Main e-Tender documents itself shall form the part of contract, which shall be signed in ink at later stage.

2 METHOD OF APPLYING :

2.1 Application should be with check list in prescribed format duly digitally signed by the authorized person.

2.2 If the application is made by an individual, it and every on-line submission shall be digitally signed by the authorized individual above his full name and current address.

2.3 If the application is made by a proprietary firm, it and every on-line submission shall be digitally signed by the proprietor above his full name and the full name of his firm with its current address.

2.4 If the application is made by a firm in partnership, it and every on-line submission shall be digitally signed by all the partners of the firm above their full names and current addresses or by a partner holding valid power of attorney on behalf of the firm by signing the application, in which case the power of attorney shall accompany / be uploaded along with the application. The partnership deed shall also accompany the application.

2.5 If the application is made by a Limited Company or a Corporation it and every on-

line submission shall be digitally signed by a duly authorized person holding the power of attorney signing the application, in which case the power of attorney shall,

15


accompany/ be uploaded along with the application. Such limited company or corporation may’ be required to furnish satisfactory evidence of its existence before the Bid-capacity is awarded.

2.6 If the application is made by a Joint venture Consortium of two or more firms as partners valid till expiry of defect liability period of the contract.

a) Every entity associating in J.V. should necessarily be currently registered with

P.W.D. Government of Maharashtra (valid/irrevocable till expiry of defect liability period of one year after completion of the work, here till Oct-2016 ) before applying

for Bid-capacity evaluation. A joint venture between indiv idual contractors, Partnership Firm, Joint Stock Limited Company, Private / Public Limited Company may be permitted subject to the following conditions.

b) Firms intending to participate in bidding process as J.V. shall sign Memo of Understanding in prescribed format on judicial stamp paper of appropriate value. The scanned of MoU shall be uploaded along with Bid-capacity evaluation document.

c) J.V. firm shall have to be registered as the J.V. firm with Registrar of Firms/Companies, under Partnership Act. This partnership deed shall be valid/irrevocable till expiry of defect liability period of the contract. The scanned of the same shall be uploaded along with Bid-capacity evaluation document.

d) The share of the contractor registered in higher category (who must be registered with P.W.D. Government of Maharashtra in required class of registration mentioned in the Tender Inviting Notice ) shall not be less than 60%. The percentage share(s) of all other bidder(s) of the lower category(ies) in such partnership/combination, shall not be more than his/their limit(s) of eligibility to quote for works,( divided by the estimated cost of work put to tender) i.e. when such a percentage of share is applied to the cost of the said work, the amount so calculated shall not exceed his own eligibility limit of tendering for works, individually.

f) One of the partners shall be nominated, as being in-charge and this authorization shall be evidenced by submitting a power of attorney duly registered and signed by a legally authorized signatory of all the partners.

g) The partner-in-charge shall be authorized to incur liabilities and receive instructions for and on behalf of any and all partners of the Joint Venture Consortium and entire execution of the contract including payment shall be done exclusively with the partner-in-charge.

h) All partners of Joint Venture Consortium shall be liable jointly and separately for execution of the contract till expiry of defect liability period of the contract, in accordance with contract terms, and a relevant statement to this effect shall be included in the authorization mentioned under ( f ) above.

i) Complete information pertaining to each partner in the respective firms duly signed by each such partner shall be uploaded along with Bid-capacity evaluation document. Separate information in respect of each firm (entered into Joint Venture Consortium) shall be submitted in prescribed formats / proforma.

j) In case of joint Venture of foreign and Indian partners the Indian partners shall be the registered civil works contractors in appropriate class with Public Works Division, Government Of Maharashtra.

k) It would be necessary for the Joint Venture Consortium to establish to the satisfaction of the committee that the Venture has been made practical, workable and legally enforceable agreements amongst the parties, The responsibilities regarding the execution and financial arrangements, till expiry of defect liability period of the contract, in accordance with contract terms, have been clearly laid down and assigned, that the individual parties to whom such responsibilities etc. have been assigned are capable in their individual capacity to discharge them completely and satisfactorily and also that the lead firm has necessary skill and Capacity to lead responsibility and involvement for the entire period of execution as well as leading

16


role in control and direction on the resources of the entire Joint Venture Consortium. l) In case of any dispute or any breach of contract, the lead firm shall be held solely

responsible for any recoveries due to the C o r p o r a t i o n / G ovt. or any fulfillment of works mentioned in the contract.

m) Duly registered Joint Venture Consortium has to get registered with various necessary departments.

n) Bidder(s) who also is/are partner(s) in duly registered Joint Venture Consortium (Bidder) may be pre-qualified independently as well as jointly as Joint Venture Consortium, but they shall be allowed to bid for Main Tender Documents in B-1 Form, either independently or as a duly registered Joint Venture Consortium, and not both. In case of any dispute Joint Venture Consortium shall be allowed to bid for

Main Tender Documents in B-1 Form. o) While calculating the Bid Capacity of Joint venture Consortium “A” shall be worked

out as : Values of (completed and ongoing) Civil Engineering works executed (Excluding

value of Secured Adv; Mobilization, Machinery Adv. & any other advances not pertains to or for actual execution of Civil Engineering work) in each year during the period of last five years ( updated to the price level) by each partner of Joint venture Consortium shall be, first, added year-wise, and maximum value among those shall be considered as “A” value.

Similarly, Values of existing commitments and ongoing works (updated to price level

of the year in which the tenders are opened) to be completed, by each partner of Joint venture Consortium, in the period stipulated for completion of work of the present tender

shall be added together. This total value shall be considered as “B” value.

IMP- Date for calculating balance cost of the work in the hand of the bidder : 30/07/2014

The period for calculating value of works in the hand of the bidder to be executed: 1Year

from 15/10/2014

2.7 While filling in and uploading each & every information, Formats, Proformae, calculations of Bid Capacities, etc, the bidders, without fail, shall put/note references page numbers, etc of the certificates he has uploaded in support there-of, to facilitate the evaluation committee in checking, assessing the same in short time.

3. DOCUMENTS TO BE UPLOADED BY THE BIDDER :-

a. Bid-capacity documents duly filled in and all pages digitally signed by authorized

person(s).

i. Information of Bidder in Format-I

ii. P.W.D. Registration Certificate in appropriate class of contractor under Public Works

Division, Government Of Maharashtra & valid at the time of on-line opening of Bid-capacity

and Main Tender.

iii) Audited balance sheet and profit loss A/c duly certified from Chartered Accountant as per Income Tax rule -1961 clause 44AB. Along with copy of acknowledgement of Income Tax return filed ( for contractor whose annual turnover is above Rs.40 lakhs)

OR Statement of total income contract receipt in the format acceptable to the income tax department duly certified by the Chartered Accountant along with copy of acknowledgement of Income Tax return filed (for contractor whose annual turnover is below 40 lakhs)

17


iv. Maharashtra Value Added Tax Registration certificate under provision of Rule 58 under clause 8 & 9 of Maharashtra VAT Act 2005. And latest Value Added Tax Clearance Certificate from appropriate authority.

v. Attested copy of registration under Employee’s Provident Fund Act and chalans for updated payments for class I & II contractors. (Contractors should be duly registered with Commissioner Of EPF)

vi. Deed of Partnership or Article of Association and Memorandum of Association for limited Company duly registered with head office in Maharashtra. & for J.V. if applicable.

vii. Power of Attorney (duly registered), if applicable

viii. Declarations in Format-II

ix. Bid Capacity: Declaration of Bidder in Format-III

x. Bid Capacity: Declaration of Bidder in Format-IV

xi. Bid Capacity: Declaration of Bidder in Format-V

xii. Detail work of similar type & magnitude carried out by the contractor duly certified by the head of the Office under whom the works were works carried out &

completed. in FORMAT VI

xiii. J.V. PROFORMA Nos. 1 And 2, if applicable

xiv. Details of Technical personnels & supervisory personnels with Tenderer FORMAT –VII

xv. List of machinery and plants immediately available with the Tenderer for use on this

work and list of machineries proposed to be utilized on this work but not immediately available and the manner in which it is proposed to be procured. (both in FORMAT –VIII).The Contractor shall have to attach the documentary proof in respect of machinery owned by him as below.

I) RTO Registration. ii) Certificate of Taxation. iii) Goods carriage Permit in Form P-Gd C (See Rule 72(I) v) iv) Certificate of fitness in Form 38 (See Rule 62(I)7) xvi. In case of Non-RTO machinery, if the machinery is new, the manufacturer’s sale

certificate shall be produced. In case of second hand machinery, the purchase document with proof of payment and Balance Sheet certified by the Chartered Accountant shall be produced. In lieu of the certificate of the Chartered Accountant, a certificate from a Scheduled Bank of having financed the machinery will be

acceptable. `

xvii. Proforma-3, Personnel Resources in Proforma-3 xviii. Details of plant and Equipment owned by and to be hired by the bidder for this work

in Proforma-4

xix. –Bid Capacity Document duly digitally signed

xx. Agreement of sublet and Letter of approval if applicable

xxi. Professional Tax Certificate valid at the time of on-line opening of Bid-capacity

and Main Tender and Professional Tax clearance certificate in the format shown in this document.

Scanned copy of proof of payment of amount equivalent to cost of uploaded Bid Capacity Document & Bid-capacity processing fees paid in the Bank Account No. 0000020134801169 in Bank Of Maharashtra, Ganeshpur Branch, Bhandara, (Maharashtra), -MAHB0000782

18


iv. Undertaking “when there is shortage of funds in VIDC, Nagpur, I / we shall not be

entitle to any compensation from the Corporation. This Condition will be treated as part and parcel of contact documents.” duly stamped and signed.

v. Undertaking “I shall not tamper with or make changes in Bid-capacity and Main

Tender documents made available by the department, on the web-site. Otherwise, I understand that, my tender shall be liable for rejection” duly stamped and signed.

vi. Undertaking “I have studied each and every drawing & design related to the work

made available on-line as well as in the office of Executive Engineer, GosiKhurd Dam Division, Wahi, Pauni and shall sign the before issuance of work order, if my tender is accepted”, duly stamped and signed..

vii. Undertaking that “I / We have gone through each and every contents, clause, condition of the whole Bid-capacity documents & have accepted the same fully, unconditionally” duly stamped and signed. viii. Undertaking that “ During last five years, no compensation has been imposed on

our Firm / Company on account of slow progress of any work or any other cause. Also neither any work is left abandoned, in-complete by our Firm / Company ” duly stamped and signed.

xxviii. Undertaking that “All/whole information submitted by our Firm / Company on-line, is true, correct, updated till date of on-line submission, wholly complete to the best of my knowledge and belief and as per records and nothing is hidden/ concealed, disclosed, false or misleading.” duly stamped and signed.

(All above undertakings should be uploaded to the relevant template. )

xxix Registered Joint Venture if applicable, valid till expiry of Defect Liability Period. xxx Details of other works tendered for and in hand with the tenderer, the value of work unfinished. (in FORMAT –IX )The certificates from the head of offices under whom the works are in progress should be enclosed. The performance of contractor should be satisfactory.

The respective required original copies of all scanned documents submitted online with e- tender, shall be kept ready at the time of opening of Bid-capacity and Main Tender documents

3.1 In the absence of any of the documents given in section 3.3.0, the decision of

evaluation committee regarding Bid-capacity of the bidder will be final and binding to

the bidder.

3.2 The Bid-capacity documents along with supporting information prepared by the bidder should

be indexed and paged before uploading. The bidder shall provide the cross references of the

documents /statements/certificates in the respective formats, proformae, certificates etc.

3.3 The various Proformae & Formats for giving information are given in Section-IV. Bidders are expected to go through these formats carefully and submit the information properly.

19


4 FINAL DECISION MAKING AUTHORITY:-

The evaluation committee appointed for, shall approve the Bid-capacity of Bidders. The

decision of the evaluation committee regarding Bid-capacity shall be final and binding

on bidder. No correspondence will be entertained in this regard. Only the firms

/bidders who become successfully capable to Bid will be informed on-line accordingly,

by Executive Engineer, Gosikhurd lift irrigation Division, Ambadi, (Bhandara) and

bidders judged as capable to bid shall be eligible for further bid process for main e-

tender in B-1 form.

The Corporation / evaluation committee reserves right to accept or reject any or all

the applications / bidders for Bid-capacity without assigning any reasons thereof and

decision of Corporation / evaluation committee will be final and binding.

5 CLARIFICATIONS :-

The clarification(s), if any, may be sought by the Executive Engineer.

6 SITE VISIT :

The bidder may inspect the work site before bidding.

7 WORK EXECUTION EXPERIENCE OF THE BIDDER :

Experience of the prime contractor approved by the owner as per sublet agreement

shall be considered for Bid-capacity. Sublet agreement shall be approved by the

competent authority. Unapproved sublet agreement shall not be considered. In case of

subletting share of experience of prime and sub contractor shall be counted in

proportion as stated in the approved agreement of subletting. In the absence of

stipulation of the sharing of experience in the agreement the experience shall be taken

in proportion of 80:20 for prime and sub contractor respectively.

8 MINIMUM ELIGIBILITY CRITERIA FOR EVALUATION OF PRE BID DOCUMENT :

In order to assess the experience and capability of bidder for execution of the work under consideration, minimum eligibility criteria have been specified. The applicant bidder, as a prime contractor / sub contractor shall satisfy the minimum eligibility criteria for getting shortlisted as qualified bidder.

9 CALCULATION OF BID CAPACITY :

The formula for evaluation of Bid Capacity is

BID CAPACITY = (A x N x 2 ) – B

Where,

A = Maximum value of Civil Engineering works executed (Excluding value of Secured Adv; Mobilization, Machinery Adv. & any other advances not pertains to or for actual execution of Civil Engineering work) in any one year during the period of last five years ( updated to the

20


price level, of the year in which the tenders are opened) which will take into account the completed and ongoing works.

NOTE : While calculating the Bid Capacity of Joint venture Consortium “A” shall be worked out as :

Values of (completed and ongoing) Civil Engineering works executed (Excluding value of Secured Adv; Mobilization, Machinery Adv. & any other advances not pertains to or for actual execution of Civil Engineering work) in each year during the period of last five years ( updated to the price level) by each partner of Joint venture Consortium shall be, first, added year-wise, and maximum value among those shall be considered as “A” value..

The five year period

Year No. Year Price Level Multiplying Factor

Vth 2009-2010 1.61

IVth 2010-2011 1.46

IIIrd 2011-2012 1.33

IInd 2012-2013 1.21

Ist 2013-2014 1.1

The maximum value of Civil Engineering works (A) executed in a year shall be

minimum of following :

1) “A” shall be ascertained from the certificates (bearing official outward No. and date of

issue) from Executive Engineer in case of Government and Semi-Government and from

the head offices in case of limited companies & registered Co-Op. Societies or

organizations as given in FORMAT-IV.

In case of limited companies & registered Co-Op. Societies or organizations the value of ‘A’ shall be the half of the amount of actual work done shown in the certificates.

B = Value of existing commitments and ongoing works (updated to price level of the year in

which the tenders are opened) to be completed in the period stipulated for completion of work

of the present tender. (All certificates shall be signed by the Engineer-in-charge not below the

rank of Executive Engineer of the concerned Department under Government and Semi-

Government, and by heads of the offices in case of limited companies & registered Co-Op.

Societies or organizations).

NOTE : While calculating the Bid Capacity of Joint venture Consortium “B” shall be worked out as :

Values of existing commitments and ongoing works (updated to price level of the year

21


in which the tenders are opened) to be completed, by each partner of Joint venture Consortium, in the period stipulated for completion of work of the present tender shall be

added together. This total value shall be considered as “B” value.

The Value of B shall be ascertained from the certificates as prescribed in Format-VI

Date for calculating balance cost of the work in the hand of the bidder : 31/07/2014

The period for calculating value of works in the hand of the bidder to be executed: 1 Year from

15/10/2014

N= Number of years prescribed for completion of the work for which the bids are invited.

Only those applicants who satisfy the minimum eligibility criteria as stated in

Annex –A will be evaluated for pre-qualification.

10 EVALUATION PROCEDURE FOR THE PRE QUALIFICATION :

A) The evaluation for Bid-Capacity of the bidders shall be approved by evaluation committee. If necessary, the evaluation committee may ask for clarifications and further additional information relating to documents submitted (on-line) by the bidder and may check references and make inquiries in respect of works of prospective bidders for confirmation. Necessary information will be collected from the details furnished in proformae and additional information related to information already submitted (on-line) may be called for at the discretion of the committee. The information existing as on date of (on-line) submission of Bid-Capacity documents shall only be considered for this purpose.

B) If a member(s) of the evaluation committee could not be present on the scheduled date of meeting for assessment of / deciding Bid-Capacity, he/they will be made aware of the whole information collected to assess / decide Bid-Capacity and his/ their consents are deemed in assessment of / deciding Bid-Capacity.

11 COMPOSITION OF THE EVALUATION COMMITTEE

The evaluation committee for Bid-Capacity of applicants shall be as below:

1) Superintending Engineer, , Chairman

Gosikhurd Lift Irrigation Circle,

Ambadi Dist:- Bhandara

2) Superintending Engineer, Member

Nagpur Irrigation Circle,

Nagpur

22


3) Executive Engineer, Member Secretary


Ambadi Dist:- Bhandara

(ù ½ þÒ ºÉÊ¨ÉiÉÒ ¨ÉÖJªÉ +Ê¦ÉªÉxiÉÉ, MÉÉäºÉÒJÉÖnÇ |ÉEò±{É, VÉ.ºÉ.Ê´É. xÉÉMÉ{ÉÚ®ú ªÉÉÆSÉä {ÉjÉ Gò. 165 ÊxÉ±ÉÒ /20 06 Ênù. 18/01/2006 xÉÖºÉÉ®ú MÉ`öÒiÉ Eò®úhªÉÉiÉ +É±ÉÒ. )

The committee shall have freedom to ask for clarification and further related information from

applicants, check references and make inquiries in respect of works of prospective tenderer /

bidders.

12 SHORTLISTING OF BIDDERS FOR FINANCIAL BIDDING PROCESS:-

The Tendering Authority will first open on-line the Bid Capacity documents uploaded (duly

digitally signed) by the bidders on the date scheduled as per “Key Dates”. After scrutinizing these

documents, evaluation committee for Bid-Capacity will shortlist the Bidders as qualified for

further bidding. Only shortlisted bidders are eligible for Main e-Bidding Process in B-1 form.

The bidders may remain present in the Office of the Bid Capacity documents opening authority,

viz Superintending Engineer, Lift Irrigation Circle, Ambadi Dist:- Bhandara, at the time of

online opening. The shortlisted bidders will be intimated accordingly.

13 TENDER SCHEDULE (KEY DATES) :

The bidders are strictly advised to follow the Dates and Times allocated to each stage

under the column “Contractor Stage” as indicated in the Time Schedule (Key Dates).

All the online activities are time tracked and the Electronic Tendering System enforces

time-locks that ensure that no activity or transaction can take place outside the Start

and End Dates and Time scheduled as per “Key Dates”.

At the sole discretion of the Tender Authority, the time schedule of the Tender stages

may be extended.

23


SECTION – III

WORK SPECIFIC INFORMATION

ANNEXTURE – A

A) DESCRIPTION OF THE PROJECT:- Karajkheda Lift Irrigation Scheme Tah. & Dist. Bhandara is

located near village Karajkheda. The scheme envisages lifting of water from Wainganga river to irrigate 5000

Ha. Of land in 22 villages of Bhandara Tahsil. The scheme involves a Pump House of (650 Hp 5 Nos. pump

& double row of rising main of length 2140 m. and main canals having a length of L.B.C. 13.17 Km & RBC

8.82 Km.

B) STATUS OF THE PROJECT:- The construction of Head work i.e. pump house &

Rising main is nearly completed Construction of main canal R.B.C. is completed

excepting K.m. 5.0 & 7.0 The construction of LBC in K.m. 4.0, 8.0 & 11.0 is in progress. The distribution network of LBC & RBC is also in construction process. The project is

likely proposed to be completed by year 2015.

C) CLIMATIC CONDITION :- The climate of the region is dry of extreme great variation

in winter Temperature drop down as low as 100 c, where as in summer the same shoot up to

480c . The precipitation of monsoon from June to October with same post monsoon

shower in November & December. A few spells of week or fortnight are generally

experienced in August & September the overage annual rainfall is 1320 mm.

D) SCOPE OF WORK :- The work under this contract includes Construction of Balance Earth Work & Structures of Right Bank Canal KM. 7.0 Under Karajkheda Lift Irrigation

Scheme, Tah. Bhandara Dist. Bhandara

The quantities of main items of work to be executed are as below.

Sr.

No.

Item Unit Quantity

1 Excavation Cum 20994

2 Embankment Cum 2295

3 Cement Concrete (All grades)

Cum 1588

4 Reinforcement Qtl. 45

24


E. WORK SITE DETAILS :-

1 Location :- Construction of Balance Earth Work and Structure of

Right Bank Canal KM-7 under Karajkheda L.I.S.

Tah.& Dist. Bhandara.

2 Nearest railway Station. :- Koka Rly. Station Tah. Bhandara Dist. Bhandara

3 Nearest Airport. :- Nagpur.

4 Roads. :- Bhandara-Nagpur, N.H. No.6

5 Nearest Telephone and

Telegraph facility. :- Local Telephone Booth at Kardha on N.H. No.6

6 Nearest Petrol and Diesel

pump. :- Bhandara

7 Position of land acquisition. :- All ready Acquired.

8 Position of funds. :- Funds are available with VIDC.

Period of completion and construction programme

1 Period of completion :- 12 Calander Months (Twelve month including

mansoon)

5. TENDER DATA :-

5.1 Name of work “Construction of Balance Earth Work and

Structure of Right Bank Canal KM-7 under

Karajkheda L.I.S..”

.”

5.2 Estimated Cost. Rs. . 114.52 lakh

Period of Completion 12 (TWELVE) Calendar Months ( including monsoon )

25


5.3

Processing Fees & cost for Bid

Capacity Document and

Evaluation

Rs. 2,000/- (Rs. Two Thousand only) to be paid

by NEFT or RTGS directly in the Bank

Account of Executive Engineer, Gosikhurd

Gosikhurd Lift Irrigation Division Ambadi

(Bhandara),and scanned copy (showing detailed of payment) of the same should be uploaded on-

line in relevant templates, along-with Bid Capacity Document.

5.4 Cost of Main Tender in B-1 Form Rs. 5,000/-(Rs. Five Thousand only) to be paid

by NEFT or RTGS directly in the Bank

Account of Executive Engineer, Gosikhurd

Gosikhurd Lift Irrigation Division Ambadi

(Bhandara), and scanned copy (showing detailed

of payment) of the same shall be uploaded on-

line in relevant templates, in proper envelope

along-with Main e-Tender Document in B-1 Form.

5.5 Class of Contractor Class – IV & above

5.6 Pre – Bid Conference of pre-

qualified bidders

As per Schedule in “Key Dates”

5.7

Contact Details of

Executive Engineer

Name Of Division

Address

Phone:

Executive Engineer ,


Ambadi (Bhandara)

07184252801

5.8 Contact Details of

Chief Engineer

Name Of Region

Address

Phone:

Chief Engineer,

Gosikhurd Project , Water Resources Department

Sinchan Sewa Bhavan, Civil Lines, Nagpur-440 001.

0712-2561485

5.9 Bank Account Details of

Executive Engineer

Name of Account Holder

Name of Bank

Name of Branch

Address , Account No.

IFS Code.

The Executive Engineer,


Ambadi (Bhandara)

Bank Bank Of Maharashtra, Ganeshpur Branch, Bhandara, (Maharashtra).

Bank Account No.is -0000020134801169 -MAHB0000782

6.0 CRITERIA FOR MINIMUM WORK EXECUTION EXPERIENCE AND FINANCIAL CAPABILITIES

6.1 PLANTS & MACHINERY OWNED & PROPOSED TO BE USED FOR WORK :

The bidder should have at least minimum required quantities of plants & machineries owned & ready

to be used for work as mentioned in FORMAT – VIII

26


6.2 TECHNICAL PERSONALS WITH THE CONTRACTOR

The bidder should have at least minimum required numbers of technical personals with the contractor

& ready to be used for work as mentioned in FORMAT – VII

6.3 BID CAPACITY :

The required bid capacity for this work is Rs. 114.52 Lakhs.

6.4 LETTER TO THE PROJECT AUTHORITIES

To, Superintending Engineer,

Gosikhurd Lift Irrigation Circle,

Ambadi (Bhandara)

Subject :- “Construction of Balance Earth Work & Structures of Right Bank Canal KM. 7.0 Under

Karajkheda Lift Irrigation Scheme, Tah. Bhandara, Dist. Bhandara”

Dear Sir,

� Having examined the detailed information and instruction given in the Bid Capacity, I/

(We) hereby submit on-line whole information and relevant documents as mentioned

in Bid Capacity

� I/ (We) hereby certify that each and every information and relevant documents are

based on updated data & records till date of on-line submission and we certify its

truthness and nothing is hidden, concealed, false or misleading..

� I/ (We) have furnished all information and details necessary for Bid Capacity as

bidder(s) and that no further information remains to be supplied.

� I/ (We) authorize the project authorities to verify the correctness thereof as well as to

approach any Govt. department individuals, employees, firms and/ or corporation or

any other deem fit to verify correctness & updateness of information & relevant

documents submitted by me/ us to prove my/our competence and general reputation.

D. A. :- Check-list for Documents to be uploaded

Signature of Bidder

Seal of bidder : Date of Submission :

27


CHECK LIST OF DOCUMENTS TO BE UPLOADED ALONG WITH BID CAPACITY DOCUMENTS VALID AT TIME OF ON-LINE SUBMISSION

( To be filled in by Bidder ) Sr.

No.

Name of Document Nos. Of

Pages

Attached

Yes/No

1. Bid Capacity Document duly digitally signed

2. Scan copy of proof of payment of Processing Fees & cost for Bid Capacity /Document

and Evaluation, in Bank Account No.is 0000020134801169 -MAHB0000782 in Bank

Of Maharashtra,

3. P.W.D. Registration Certificate

4. Audited balance sheet and profit loss A/c duly certified from Chartered Accountant as per

Income Tax rule -1961 clause 44AB. Along with copy of acknowledgement of Income

Tax return filed OR Statement of total income contract receipt in the format acceptable to

the income tax department duly certified by the Chartered Accountant along with copy of

acknowledgement of Income Tax return filed.

5. Details of Technical personnel with Tenderer

6. M- VAT Certificate valid and clearance certificate

7. Professional Tax Registration Certificate & Clearance Certificate valid on date of receipt

of the tender

8. Registration under Employee’s Provident Fund Act and challans for updated payments

for class I & II contractors.

9. Deed of partnership/ Article of Association/ MOU for limited Company & J.V. (if

applicable) duly registered with head office in Maharashtra

10. Power of Attorney if applicable

11. List of machinery and plants immediately available & not immediately available with the

Tenderer for use on this work I) RTO Registration. ii) Certificate of Taxation. iii)

Goods carriage Permit in Form P-Gd C (See Rule 72(I) v) iv) Certificate of fitness in

Form 38 (See Rule 62(I)7) and Non-RTO machinery,

12. Agreement of sublet and Letter of approval ( if applicable)

13. Registered Joint Venture if applicable, with registrar of companies, valid till expiry of

Defect Liability Period.

14. Undertaking “when there is shortage of funds in VIDC, Nagpur, I / we shall not be

entitled to any compensation from the Corporation. This Condition will be treated as part

and parcel of contact documents.” duly stamped and digitally signed.

15. Undertaking “I shall not tamper with or make changes in the tender documents made

available by the department, on the web-site. Otherwise I understand that my tender shall

be liable for rejection” duly stamped and digitally signed.

16. Undertaking “I have studied each and every drawing & design related to the work made

available in the office of Executive Engineer, Gosikhurd Lift Irrigation Division,

Ambadi (Bhandara) and shall sign the before issuance of work order, if my tender is

accepted duly stamped and digitally signed

17. Undertaking that “I / We have gone through each and every contents, clause, condition of

the whole tender documents & have accepted the same fully, unconditionally” duly

stamped and digitally signed.

(All above undertakings should be uploaded to the relevent template. )

18. Undertaking that “ During last five years, no compensation has been imposed on our Firm

/ Company on account of slow progress of any work or any other cause. Also neither any

work is left abandoned, in-complete by our Firm / Company ”

19. Undertaking that “All/whole information submitted by our Firm / Company on-line, is

true, correct, updated till date of on-line submission, wholly complete to the best of my

knowledge and belief and as per records and nothing is hidden/ concealed, disclosed,

false or misleading.”

20. Detail work of similar type & magnitude carried out by the contractor duly certified by

the head of the Office under whom the works were completed.

28


21. Details of other works tendered for and in hand with the Tenderer the value of work

unfinished on the last date of submission of the tender. The certificates from the head of

offices under whom the works are in progress should be enclosed. The performance of

contractor should be satisfactory.

22. Scanned copy of original Letter to Project Authority

22 PROFORMA-1

23 PROFORMA-2

24 PROFORMA-3

25 PROFORMA-4

26 FORMAT-I

27 FORMAT-II

28 FORMAT-III

29 FORMAT-IV

30 FORMAT-V

31 FORMAT-VI

32 FORMAT-VII

33 FORMAT-VIII

34 FORMAT-IX

Total Pages

Signature of the Bidder

29


SECTION – IV

PROFORMAE & FORMATS

30


PROFORMA-1

JOINT VENTURE If the bidder intends to enter into a Joint Venture for the project, please give the following information otherwise state “ Not applicable”

1. Name and address of Joint Venture

2. Names and addresses of all Partners of Joint Venture

3. Name of Firm leading the Joint Venture

4. Indicate the responsibility of the firm leading the Joint Venture and responsibility of other Joint Venture partners.

5. Names and addresses of bankers of the Joint Venture

6. Details regarding financial participation of each firm in the Joint Venture. Certified copy of the agreement of Joint Venture shall be attached.

Certified that the above information is true, correct, updated till date of on-line

submission to the best of my knowledge and belief and as per records, contents in

Registered Joint Venture and nothing is hidden/ concealed, false or misleading...

Signature of bidder

Authorized signatory

31


PROFORMA-2 ( To be typed on Rs. 100/- stamp paper )

Responsibilities of lead contractor/ firm in case of Joint Venture

I, ............................................................................................................................

Partner of ...............................................................................................firm as lead contractor

of the tender contractor and Shri.................................................................................other partner of the

firm in the Joint Venture for the tender contract .

We have registered a partnership firm known as ................ bearing Registration

No........ for the year 200 , dated................................registered in the office of the Registrar of

Partnership Firm at ...................................... for the purpose of tender.

We hereby certify that, in case of my dispute, breach of contract or liability (physical or

financial ) on the part of any partner of the Joint Venture firm , we as the lead firm of the Joint Venture

shall be liable and responsible to, a) fulfill all the terms and conditions of the tendered contract, b) all

the liabilities including recoveries if any, c) financial liabilities arising out of the contract, d) physical

completion of work, and e) any other liabilities attributed to the Joint Venture firm, till the expiration of

the (defect) liability period under the contract.

Certified that the above information is true, correct, updated till date of on-line submission to

the best of my knowledge and belief and as per records, contents in Registered Joint Venture

and nothing is hidden/ concealed, false or misleading

Place :

Date : Signature & stamp of lead firm

Witness:

1)............................................................................................

2) ............................................................................................

32


PROFORMA-3

RESOURCES : PERSONNEL ( Please give details of information of individual Personals in the following proforma )

1 Details of Technical & supervisory staff which the applicant will employ on the proposed work

Page No. of Certificate concerned

a) Individual’s Name b) Educational Qualification c) Details of training given for each

type of work

d) Present position of office e) Professional experience and

number of years of experience on similar work

f) Years with applicant. g) Language known h) Distribution of above personnel on

works in hand and on this work for which applied for pre-qualification

2 Contractor shall submit a valid and current license issued in his favour under the provision of Contract Labour ( Regulation and Abolition) Act, 1970 and the Maharashtra Contract Labour (R&A) Rules 1971


submission to the best of my knowledge and belief and as per records, contents in

Registered Joint Venture and nothing is hidden/ concealed, false or misleading...

Signature of bidder


33


PROFORMA-4 Details of plant and Equipment owned by the bidder which shall be used for

construction of said wok in the following Proforma ( Separate information for each type of equipment is required.)

1 Name of Equipment Page No. of Certificates concerned

2 Number of Units 3 Make & Year of Manufacture 4 Source from where procured 5 Production Capacity 6 Type of prime mover 7 Horse Power /K.V.of prime mover 8 Normal lift plant hours specified by the

Manufacturer

9 Number of actual working hours put in by the machine

10 Present Location 11 Availability of equipment for this work 12 The Bidder shall have to attach the

documentary proof in respect of machinery owned by him as below.

13 i) R.T.O. Registration ii) Certificate of taxation iii) Goods carriage Permit in From P –Gd C (see

Rule 72(i)7)

iv) Certificate of fitness in Form No. 38 ( see Rule 62(i)7) Note:-In case of Non R.T.O. Machinery if the machinery is new the manufacturer’s sale certificate shall be produced. In case of second hand machinery, the purchase document with proof of payment and balance sheet certified by the Chartered Accountant shall be produced. In lieu of certificate of Chartered Accountant, a certificate from the Scheduled Bank of having financed the machinery will be acceptable.

14 Remarks.

Certified that the above information is true, correct, updated till date of on-line submission to the best of my knowledge and

belief and as per records, contents in Registered Joint Venture and nothing is hidden / concealed, false or misleading...

Signature of bidder


34


FORMAT – I

Information of Bidder

1. Name of Bidder

2. Whether the Applicant is

Individual / proprietary firm /

Limited company /subsidiary

of a large organisation /

Joint Venture consortia

3. Date & Class of Reg . with PWD.

4. Office Address,

e-mail address,

Telephone Number

Fax Number.

5. Name of Power of Attorney holder,

6. Details of Registration with Public Works Department of Maharashtra. 6.1 Class of Registration : 6.2 Date of Registration : 6.3 Date of Expiry : 7. PAN No. issued by Income Tax department : 8. Sale Tax (VAT) No. issued by Sale Tax Department : 9. EPF Registration No.

10. VAT

. concealed


submission to the best of my knowledge and belief and as per records and nothing is

hidden/ concealed, false or misleading...

( Note : In case of JV the information of all partners shall be given in this proforma.)

Signature of bidder


35


FORMAT – II

( Declaration of bidder regarding poor performance ) To, Superintending Engineer,

Gosikhurd Lift Irrigation Circle, Ambadi (Bhandara) Sir, I/We, ...................................................................................................(bidder) declare that during the last five years from the date of this undertaking,

1. as a contractor, I/We have never been penalized for any work carried out by me nor, I/We have been blacklisted by any Govt. Deptt .

2. I/We have not abandoned any work for reasons attributable to me.

3. I/We have not delayed completion of any work for reasons attributable to me.

4. I/We undertake that the above information is true, correct, updated till date of on-line

submission to the best of my knowledge and belief and as per records and nothing is hidden/ concealed, false or misleading. I/We am/are fully aware that my/our pre-qualification bid or Tender will be treated as Non-Responsive and will be summarily rejected at any time if above information is found to be false and misleading by the concerned authority.

5. I/We have read the whole Bid-capacity assessment Document and I/We accept each and every contents of the same. Signature of bidder


36


FORMAT - III (Bidders Self declaration regarding Bid Capacity)

NOTE : While calculating the Bid Capacity of Joint venture Consortium “B” shall be

worked out as : Values of existing commitments and ongoing works (updated to price level of the year in

which the tenders are opened) to be completed, by each partner of Joint venture Consortium, in the period stipulated for completion of work of the present tender shall be

added together. This total value shall be considered as “B” value.

The Value of B shall be ascertained from the certificates as prescribed in Format-VI NOW P-70

Date for calculating balance cost of the work in the hand of the bidder : 31/07/2014

The period for calculating value of works in the hand of the bidder to be executed: 1 Year from 15/09/2014

Bid Capacity = ( ----- X ------x 2 ) - ------ = Rs. Lakhs. Signature of bidder


Bid Capacity shall be computed by using following formula

Bid Capacity = ( AxNx2) – B

A= Maximum value of Civil Engineering works executed (Excluding value of Secured Adv; Mobilization, Machinery Adv. & any other advances not pertains to or for actual execution of Civil Engineering work) in any one year during the period of last five years ( updated to the price level) which will take into account the completed and ongoing works.

NOTE : While calculating the Bid Capacity of Joint venture Consortium “A” shall be worked out as :

Values of (completed and ongoing) Civil Engineering works executed (Excluding value of Secured Adv; Mobilization, Machinery Adv. & any other advances not pertains to or for actual execution of Civil Engineering work) in each year during the period of last five years ( updated to the price level) by each partner of Joint venture Consortium shall be, first, added year-wise, and maximum value among those shall be considered as “A” value..

= Value as declared in Format IV. = Rs. ------------- Lakhs

N = Stipulated Time of tender in years = 1 Year(One Year)

B = Value as declared in Format VI. = Rs. ------------- Lakhs

37


FORMAT - IV

(Declaration of bidder regarding value of Civil Engineering Works executed in last 5 years based on Work done certificates in Proforma 1)

( Format for computation of "A")

I) A1 =Maximum value of Civil Engineering work executed during any of the last five years in following format.

Sr. No.

Name of work &

Agreement No

Page No. of

Certificate concerned

Ref. of work done certificate issued by

Ex. Engr.

Value of Civil Engineering work done during year.(Excluding value of Secured

Adv; Mobilization, Mechinery Adv. & any other advances not pertains to or for actual

execution of Civil Engineering work) (Rs. Lakhs)

Name of Division

Outward No. & Date

Vth

year IV

th

year III

rd

year II

nd

year Ist

year

1 2 3 4 5 6 7 8 9 10

1

2

3

4

5

Total

Factor for updating 1.61 1.46 1.33 1.21 1.1

Updated value

Value A1 = Maximum of updated value from column 6

to10 Note :-

1) Information in column 2 to 10 shall be supported by valid work done certificates (ref. of page Nos. are mandatory to facilitate in viewing a particular certificate) issued by an officer not below the rank of Executive Engineer in case of Govt./Semi Govt. works other in proforma 1. 2) The bidder shall be declared disqualified and his offer will be rejected if,

a) bidder fails to upload valid & original work done certificates in Proforma 1, in support of information in column 2 to 10 above. a) the information declared by the bidder in formats do not tally with the information in supporting

certificates. b) the information in original certificates is found tampered or certificates are found fake in future ,

then Bidder shall be black listed, his EMD/Security Deposit shall be forfeited, and appropriate action shall be taken.

Certified that the above information is true, correct, updated till date of on-line submission to

the best of my knowledge and belief and as per records and nothing is hidden/ concealed, false

or misleading.

Signature of bidder


38


FORMAT - V Declaration of bidder regarding value of Existing Commitments (B) in the period stipulated for completion of work.

( Read instructions in Section- III before filling this format.)

Sr. No.

Name of works in

hand &

Agreement No.

Page No. of


Name of Division / office issuing

certificate in proforma 1

Balance cost of

works on date

given in proforma

Rs. Lakhs.

Value (B) of

works to be

executed in

stipulated Time of work

tendered for. Rs.

Lakhs.

Multi- plying

factor on the basis of date of

work order

Updated value of B

Rs. Lakhs.

Name of Division /

office

Ref. & Date of

certificate

1 2 3 4 5 6 7 8 9

1

2

3

4

5

6

--

--

n

Total

value of B

=

Total value of B to be considered for Bid Capacity = Rs. Lakhs.

I undertake that details of all the works in hand are given in above format.

Certified that the above information is true, correct, updated till date of on-line submission to the best of

my knowledge and belief and as per records and nothing is hidden/ concealed, false or misleading.

Signature of bidder


39


BLANK

PAGE

40


FORMAT - VI

(Statement showing the similar type of works carried out by the bidder)

Sr. No.

Name of similar type

of work

Agreement No.

Page No. of


Amount of work done

Date of completion of work

Concerned Executive Engineer’s

office Name and address

& Tel No.

Certificates of similar type of work attached.

Yes/No

Quantities Executed of Item .

Excavation Embankment Cement

Concrete of all grade

Reinforcement

1 2 3 4 5 6 7 8 9 10 11

(Note: For each work mentioned in above statement, original certificate of work done, with outward number, and date issued by Executive Engineer in proforma-I shall be scanned and up-loaded by bidder, otherwise similar type of work shall not be considered. Only works mentioned in FORMAT VII shall be considered for evaluation, provided these are supported by valid Work Done Certificates.)

Certified that the above information is true, correct, updated till date of on-line submission to the best of my knowledge and belief and as per records and nothing is hidden/ concealed, false or misleading... Signature of bidder


41


PROFESSIONAL TAX CLEARANCE CERTIFICATE This is to certify that M/s.............................................................................. ................ of (address of registered dealer under the

Maharashtra Government Tax on professions. Trades, Callings and Employments Act No. XVI of 1975) holding Registration Certificate No...................................... and w.e.f. …………............... ...................................................... and under section 5 (1)& 5 (2) respectively. The said dealer has paid all tax dues up to 31st March................................ (Previous year) under the act. The dealer has paid the professional tax dues for the employees mentioned below.

No Name of the Employee Designation

NO Name of owner carrying on profession

status Designation

There are no Professional Tax dues outstanding against the dealer under the Act. This Certificate is valid for ONE year from the date of issue Place: Signature....................... Date: Professional Tax Officer District:-

42


FORMAT – VII DETAILS OF TECHNICAL PERSONNEL WITH THE CONTRACTOR

Sr.

No

.

Description

Minimum

required for

this work in

Nos.

Names

Length of

Service in

the firm

Qualifi-

cations

Professional Experience nd

details of works

carried out

Remark

s

1 2 3 4 5 6 7 8

1 Resident Engineers

(Senior Civil Engineer)

1 (One)

2 Supervisors

(Civil Supervisors)

2 (Two)

Note: 1. If there is no technical personnel with your firm please give details (in remark column) as to how your firm can manage the construction work? 2. Required certificates shall be scanned and uploaded by the contractor in support of the information. 3. Contractor shall submit details of each & every technical personnel with the contractor other than the Minimum required.

Certified that the above information is true, correct, updated till date of on-line submission to the best of my knowledge and belief

and as per records and nothing is hidden/ concealed, false or misleading.

Signature of bidder


43


FORMAT –VIII

DETAILS OF PLANTS & MACHINERY OWNED & PROPOSED TO BE USED FOR WORK

Sr. No.

Name / Type of equipment

Minimum No. of Units

Kind or make

Capacity If already owned If to be purchased (When? month and year)

Remarks

Age And

condition

Location Probable date of

availability

1 2 3 4 5 6 7 8 9 10

1 Water Pumps 2 (two)

2 Trucks/Tippers 4 (four)

3 Hyd. Excavators

Poclains 2 (two)

4 Water Tankers 2 (two)

5 Rollers 2 (two)

1. Required certificates shall be scanned and uploaded by the contractor in support of the information. 2. Contractor shall submit details of each & every plants & machinery owned & with the contractor other than the Minimum required.

Certified that the above information is true, correct, updated till date of on-line submission to the best of my knowledge and belief and as per records

and nothing is hidden/ concealed, false or misleading.

Signature of bidder


44


FORMAT –IX

Certified that the below-cited information is true, correct, updated till date of on-line submission to the best of my knowledge and belief and as per

records and nothing is hidden/ concealed, false or misleading.

DETAILS OF OTHER WORKS TENDERED FOR AND IN HAND ON THE DATE OF SUBMISSION OF TENDER

Sr.

No Name

of work

Place Works in hand Works tendered for Remarks

Tendered cost Rs. in lakhs

Cost of remaining work Rs. in lakhs

Anticipated date of

completion

Estimated cost Rs. in lakhs

Date by which decision is expected

Stipulated date or period of completion

1 2 3 4 5 6 7 8 9 10