BIBLIOGRAPHIC DESCRIPTION. The inputting process Cataloguing is a systematic process with clear rules which must be strictly followed. Accuracy is essential

BIBLIOGRAPHIC DESCRIPTION

Kristina Epperson

INIS UnitInternational Atomic Energy Agency

[email protected]

The inputting process

Cataloguing is a systematic process with clear rules which must be strictly followed.

Accuracy is essential so that researchers can find relevant publications through the INIS Collection Search (ICS).

Using bibliographic information found in a database search, users should be able to easily identify the original document.

12-16 October 2015 INIS Training Seminar, Vienna, Austria 2

Publications to Consult

INIS Reference Series:

IAEA-INIS-1: Guide to Bibliographic Description (June 2009)

IAEA-INIS-11: INIS List of Journal Titles (Jan 2015)

Other publications in electronic form on the INIS Web site: http://www.iaea.org/inis/products-services/publications/index.html


Creating an INIS Record - Introduction

The cataloguing process can be regarded as comprising 4 steps:

Step 1 - Publication selection

The inputting centre determines whether the publication published in their country or International Organization falls within the subject scope of INIS.(discussed in detail in ‘’Subject Analysis & Indexing’’ part of this seminar)

Step 2 - INIS bibliographic input

Once a publication has been selected, the cataloguer has to identify and enter very specific information about the publication.(will be covered in this part of seminar)

Step 3 – INIS records processing (by INIS Secretariat)Correct records successfully pass through checking programs.

Step 4 – INIS outputs (online access to INIS Collection, INIS Atomindex)Create new update of the INIS Collection on weekly basis.


Publications

Publications come in different forms. They can be:

journal articles technical reports

conference papers books

thesis and dissertations laws and regulations

other published materials

Any publication to be catalogued must be within the scope of INIS.


https://www.google.com/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&uact=8&ved=0CAcQjRxqFQoTCNLyjNv47scCFcO7FAodZSMKZQ&url=https://commons.wikimedia.org/wiki/File:Scientific_journal_icon.svg&psig=AFQjCNG5jMTREmWb36ClhGn54sw4cr4DTQ&ust=1442059477695824

Conventional Literature (CL)

Conventional Literature (CL) is defined as

literature that is generally available through commercial distribution channels, such as:

- bookstores - subscriptions to magazines and journals - distributors and publishing houses

examples: books, book chapters

journal articles

conference proceedings (commercially available) thesis and dissertations


Non-Conventional Literature (NCL)

Non-Conventional Literature (NCL) is defined as:

publication that is not generally available through commercial distribution channels,

also known as "grey literature"

characteristics: - difficult to locate - available only from issuing organizations - mixed formats (paper and electronic)

examples: scientific and technical reports conference proceedings collections of abstracts technical brochures thesis and dissertations


INIS Bibliographic Description

The INIS record usually consists of 4 parts.

Header: used for control purposes and for selection of data during searching

Bibliographic description of the publication (levels A, M, S)

Subject descriptors: identifying the subject content of the publication (level 9)

Abstract in English: provides a summary of the information contained in the publication (level X)



INIS Bibliographic Description (cont.)

Header Tags (001, 007, 008)

Describes the header tags :

Tag 001 Temporary Record Number (TRN)Tag 007 Related RN/TRNTag 008 Bibliographic Control Data


Tag 001 Temporary Record Number (TRN)

It is composed of 9 characters structured as follows:

XA1500001

The first 2 characters contain The next 2 characters hold the The last 5 characters areISO code of the country or last two digits of the year in which consecutive numberInternational organization the record was generated assigned by the input center

TRN is not allowed to be used more than once (no duplicate TRN).

The TRN is only used until a Reference Number (RN) has been assigned.


Tag 001 (cont.)Reference Number (RN)

Unique number assigned to each TRN during central process (i.e. input included in the INIS Collection)

It is used to identify the record through the INIS Collection Search.

46008704

First 2 digits are volume number. Each volume of the INIS 6 digits assigned automaticallyhave up to 50 updates normally. The volume number is during INIS Collection processingincremented at the start of each Year. In this case, thevolume relates to 2015, volume 46 of the INIS Collection.


Tag 007Related RN/TRN

Monographic literature may contain individual chapters (or parts by separate authors and/or may cover separate topics)

M LEVEL A LEVEL

LEAD RECORD ANALYTICS

Lead record (Monographic (M) level) - describes the publication as a whole - A lead record for the entire publication must be supplied in addition to the records of the individual chapters contained in that publication

Analytical record (A level) - describing parts of the publication, e.g.: a chapter of a book12-16 October 2015 INIS Training Seminar, Vienna, Austria 13

Tag 007 (cont.)Related RN/TRN

Tag 007 is to indicate relationships of the whole/individual chapters of the publication

Analytics (A level) must include Tag 007 TRN of the lead (M level) example: 007^XA1500001

Journals do not have a lead record Separate records are prepared for each article in the journal (Levels A, S)12-16 October 2015 INIS Training Seminar, Vienna, Austria 14

https://www.google.com/url?sa=i&rct=j&q=&esrc=s&frm=1&source=images&cd=&cad=rja&uact=8&ved=0CAcQjRxqFQoTCNLyjNv47scCFcO7FAodZSMKZQ&url=https://commons.wikimedia.org/wiki/File:Scientific_journal_icon.svg&psig=AFQjCNG5jMTREmWb36ClhGn54sw4cr4DTQ&ust=1442059477695824

Tag 008Bibliographic Control Data

Contains 5 sub-sections:

i. Subject Category Code(s)ii. Number of Abstractsiii. Type of Recordiv. Bibliographic Level(s)v. Literary Indicator(s)

sub-sections are separated with one slash / multi-entries of subject categories are separated with one semicolon ; no space in between

example: S23;S24/01/J/AS/KN


Tag 008 (cont.)Subject Category Code(s)

• 3-digit standardized codes example: S33 or S61

• represent the subject contents of the publication described• assigned by subject specialist• mandatory: at least one subject category code• primary code most relevant code• secondary codes - optional

example: S42;S22;S36/01/I/M/U


Tag 008 (cont.)Number of Abstracts

• indicates the number of abstracts entered in the record

• it must contain two digits

- enter 01 if there is only one abstract

example: S61;S62/01/B/AM/N

• if no abstract is included - enter 00 and the Literary Indicator E example: S54/00/J/AS/KE


Tag 008 (cont.)Type of Record

one-letter code indicates the type of publication only one type can be applied to each publication

Types of Record:

B F I J P R T

B BookF Audiovisual MaterialI MiscellaneousJ Journal ArticleP PatentR ReportT Computer Medium


Tag 008 (cont.)Type of Record: B - Book

a literary work, in print or non-print form

published separately and exists independently

commercially available

contains text and can also include illustrations

examples:

book chapter of a book conference proceedings (commercially available)


Tag 008 (cont.)Type of Record: F - Audiovisual Material

non-print materials in audio and/or visual formats

examples:

film

video

slide sound recording


Tag 008 (cont.)

Type of Record: I - Miscellaneous

Publications which are

not commercially available

not scientific and technical reports examples: certain thesis and dissertations

pamphlets, brochures conference proceedings collections of abstracts of conference papers conference programs individual unbound conference papers


Tag 008 (cont.)Type of Record: J - Journal Article

publication in print and/or non-print form (online)

issued in successive parts

continues indefinitely

more than one issue per year

numerical or chronological designation


Tag 008 (cont.)Type of Record: P - Patent

A specification concerning the designs or manufacture of something

protected by the letters Patent

secured for the exclusive profit of the designer or inventor for a limited number of years


Tag 008 (cont.)Type of Record: R - Report

a document stating the results of scientific or technical activities of an individual person or an organization generally cannot be obtained commercially

examples:

scientific and technical reports

annual reports


Tag 008 (cont.)Type of Record: T - Computer Medium

software recorded on a:

CD-ROM

DVD

DAT tape etc.


Types of Record: B, F, I, J, P, R, T

Conventional literature (CL) – record types: B, F, J and T do NOT send copies of these publications to INIS

Non-conventional literature (NCL) – record types: I, P and R copies of the full text (in paper or electronic form (PDF format)) should be supplied to INIS with the NCL records.

Important: Clarify the copyright issue before sending full text to INIS

if copies of full text NCL cannot be submitted to INIS: assign the Literary indicator X in the last sub-section of Tag 008 Tag 611 (Availability note) must be provided to indicate from where a copy of the document can be obtained (see samples with tag 611)


Tag 008 (cont.)Bibliographic Levels - A, M, S

contain one, two or three single letters that represent the bibliographic level assigned to the publication

A M S

A (Analytic) used for publications which are part of a larger bibliographic entity

Analytic (A) level can never stand alone (should be AS, AM or AMS)

examples: chapter of a book journal article

article in a report article in conference proceedings


Tag 008 (cont.)Bibliographic Levels - A, M, S

M (Monographic)

publications which are independently published self-contained units complete at the time they are issued/to be issued as part of a series

examples: books reports patents monographs

pre-conference papers

S (Serial)

publications (in printed or electronic form) that are considered as journals or periodical publications

examples: journals (serials) annual reports of societies, companies, etc.

yearly publications monographic series


Tag 008 (cont.)Literary Indicators

emphasize certain literary characteristics of a publication

independent of the type of record

assign as many codes as applicable to the publication

there are 11 indicators (= each indicator is a single letter) example: publication of a thesis or dissertation (U)

containing numerical data (N)S36/01/I/AM/UN


Name Tags (100, 107, 109, 110, 111)

Describes the tags dealing with names :

Tag 100 Personal Authors and AffiliationsTag 107 CollaborationsTag 109 Funding OrganizationsTag 110 Corporate EntryTag 111 Academic Degree


Tag 100Personal Authors

person, including the inventor of a patent, chiefly responsible for the creation of the intellectual content of a piece of literature enter first the Surname then, enter full forenames or initials separate them from each other by a comma , and a space separate authors with a semicolon ; and a space enter relator for ‘editor’ and ‘compiler’: (ed.) (eds.) (comp.) or (comps.) example: 100^Vogt, J.R.; Meyer, W. (eds.)


the name and location of the laboratory or other organization where the author was employed when carrying out the work must be enclosed in parentheses country name or code is Mandatory entered after the name of the author(s) example:

100Êl-Garhy, Amany Mohamed (Atomic Energy Authority, AEA, Cairo 11787 (Egypt))

entry for multiple authors and affiliations example: 100^ Bogdanov, S.; Talanov, V.; Ryazanov, B.; Bezhunov, G. (Institute of Physics and Power Engineering, Obninsk (Russian Federation); Russian Methodological and Training Center, Obninsk (Russian Federation))

Tag 100 (cont.)Affiliations


Tag 100 (cont.)Author & E-mail address

the email address is always entered without parentheses

Insert a comma, and a space before entering the E-mail address

examples:

100^Sharma, S.K., E-mail: [email protected]

100^Vatulin, A. (VNIINM, PO Box 369, Moscow 123060 (RU)), E-mail: [email protected]

100^Lynov, J.; Singh, B.N. (eds.) (Risoe National Lab., Roskilde (Denmark). Optics Dept.), E-mail: [email protected]

100^Sichel, S.E. (Universidade Federal Fluminense, Niteroi, RJ (Brazil). Inst. de Geologia), E-mail: [email protected]; Araujo, A.L.N. (Brasilia Univ., DF (Brazil). Dept. de Geologia), E-mail: [email protected]

100^Herdeiro, C.; Hirano, S. (Department of Physics, Stanford University, Stanford, CA (United States)), E-mails: [email protected], [email protected] October 2015 INIS Training Seminar, Vienna, Austria 33

Tag 107Collaborations

refer to a requirement for groups of laboratories and/or individual scientists to work as a single entity on a project.

established for a limited period to perform certain experiments. So far they have been limited to the field of high energy physics.

enter collaborations as given in the publication

separator for multiple entries - a semicolon ; and a space

examples: 107^WA 80 Collaboration

107^CERN-Dortmund-Heidelberg-Warsaw Collaboration; CERN- Heidelberg-Lund Collaboration

12-16 October 2015 INIS Training Seminar, Vienna, Austria34

Tag 109Funding Organizations

the name and location of the funding organization(s) (non-personal) identified in the publication as being financially responsible for: the work/monitoring the work sponsoring a meeting

country name (or code) is mandatory use a semicolon ; and a space to separate each organization examples:

109ÛSDOE, Washington, DC (United States) 109ÛSDOE National Nuclear Security Administration (US); Swedish Waste Management Company, Stockholm (Sweden)

Note: same rules used for the Corporate Entry (Tag 110)


Tag 110Corporate Entry

the name and location of the corporate body (non-personal, i.e. organization) responsible for the publication which: performed, funded, monitored the work issued the publication reporting the work sponsored, organized, co-ordinated a scientific meeting assignee(s) of a patent academic institutions granting a degree

name of the organization as it appears on the publication, incl. all sub-elements followed by the country name or code in parenthesis multiple organizations are separated by a semicolon ; and a space

Note: same rules used for the identification and entry of Corporate Bodies apply to Funding Organizations (Tag 109)


Tag 110 (cont.)Corporate Entry

examples:

110^Swedish Nuclear Power Inspectorate, Stockholm (Sweden) 110^Vietnam Atomic Energy Commission, Scientific and Technical

Information Office, Hanoi (VN) 110Ûniv. of Rochester, NY (United States). Radiation Safety Unit 110Âtomic Energy Organization of Iran, Data Processing and

Information Center, Tehran (IR) 110Ûniversidad de Costa Rica San Pedro, Montes de Oca, San Jose

(Costa Rica)

110^Ministry of Economy, Nuclear Energy Div., Vilnius (LI); Univ. of Rochester, NY (United States). Radiation Safety Unit; Ministry of Health, Radiation Protection Dept., Dubai (United Arab Emirates); Makerere Univ., Department of Physics, National Radiation Protection Service, Kampala (Uganda)


Tag 111Academic Degree

this field must be used when the Literary Indicator U (Thesis) is assigned in Tag 008 and at no other time

consists of two parts: the designation of the academic dissertation the academic degree for which the publication was prepared examples: 111^Thesis (Ph.D.)

111^Thesis (Dr.Med.)111^Diss. (Dr.Jur.)111^These (D. es Sc.)

when an entry has been made in Tag 111, the name and location of the academic institution must be completed in Tag 110 Corporate Entry


Title Tags (200, 230)

Describes the tags dealing with titles :

Tag 200 Primary Title

Tag 229 Full Journal Title (S Level)

Tag 230 Original Title


Tag 200Primary Title

distinguishing or identifying title of a publication in: English (or translated into English)

Primary title must be in English

the words in the title must be entered as they appear on the publication

no changes (except for correcting misspelled words)

several titles may appear on the title page of a publication (report, book, journal)

specific title distinctive title

other titles non-distinctive title or sub-title


Tag 200 (cont.)Primary Title

1. enter first: distinctive title

2. followed by a period and a space

3. then enter: non-distinctive or sub-title examples:

200^Nuclear power reactors in the world. Final report 200^Main pumps loss incident in the nuclear power plant Atucha I. Modelling with RELAP5/MOD3.2 200Ûse of computational fluid dynamics codes for safety analysis of nuclear reactor systems, including containment. Summary report of a technical meeting 200^Radiological protection for medical exposure to ionizing radiation. Safety guide 12-16 October 2015 INIS Training Seminar, Vienna, Austria 41

Mandatory tag for Journal records

only used for Journal records at Series level (S level)

for all other serials that are not journals, enter the title in Tag 230 (S level)


Tag 229Full Journal Title

Tag 230Original (language) Title

distinguishing or identifying title of a publication in:

original (non-English) language or transliterated version

examples:

230^Protection radiologique relative a l'exposition medicale aux rayonnements ionisants. Guide de surete

230Âvances del programa de produccion de 18F y 18FDG del Laboratorio de la Comision Chilena de Energia Nuclear

use at S Level when the serial is not a journal regardless of the original language, it may be in English or another language.

example: 230^Proceedings Series


Conference Tags (210, 211, 213, 215)

Describes the tags dealing with conferences :

Tag 210 Conference TitleTag 211 Conference PlaceTag 213 Conference DateTag 215 Original Conference Title

When to enter? If publication being described:

contains proceedings, abstracts, program, etc. of a conference or

is an individual article that has been presented at a conference


Tag 210 Conference Title (English)

English-language version of the official name of the conference

when no English title is available, a translation has to be provided

separator for multiple conferences: semicolon ; and a space

examples:

210^5. Regional Congress on Radiological and Nuclear Safety

210ÎPAC'15: 6. International Particle Accelerator Conference

210^Satellite workshop on tangled magnetic fields in astro- and plasma physics; Workshop on quantised flux in tightly knotted and linked systems


Tag 211 Conference Place

Mandatory entry

place (city and/or state)

name (or code) of country where conference was held

name or code of country (always enclosed in parenthesis)

examples:

Richmond, VA (United States) Beijing (China) or Beijing (CN) Cairo (Egypt) or Cairo (EG)


Tag 213 Conference Date

exact conference dates are entered

only first 3 letters of the month or season (English version) year must be entered as 4 digits examples: Jan 2015 (= January) Aut 2014 (= autumn)

start and end of the conference day(s) month(s) year(s) separator for dates in the same month: hyphen, no space example: 5-8 Feb 2015 separator for dates in different months: hyphen and spaces example: 28 Sep – 4 Oct 2013 separator for multiple dates: semicolon ; and a space

example: 10-15 Mar 2014; 16-20 May 2014


Tag 215 Original Conference Title (Non-English)

enter the ‘non-English’ (original) language version of the name of the conference

examples:

215^1. Congreso regional sobre seguridad radiologica y nuclear

215^7. colloque sur les sources coherentes et incoherentes UV, VUV et X. Applications et developpements recents

215^8. Mezhdunarodnaya konferentsiya ‘Fizika Tverdogo Tela’


Entry of Titles for more than one Conference

possible versions: • same time & same place• different times but same place• same time but different places• different times & different places

separator for conferences/places/dates: semicolon ; and a spaceexamples:

210ÎCNC '91: International Conference on Nuclear Criticality Safety; International conference on radiation and society

211^Rome (Italy); Paris (France)

213^2-5 Feb 2009; 29 May - 2 Jun 2009


Numbers Tags (300, 310, 320, 321, 330)

Describes the tags dealing with Identifying Numbers :

Tag 300 Report/Patent NumberTag 310 Secondary NumberTag 320 International CodesTag 321 CODEN (Level S)Tag 330 Contract/Grant/Project Number


Tag 300Report Number

Alphanumeric identification number that is assigned to a report by the organization that:

publishes edits makes it available

Report Number is composed of 2 parts:

Report Prefix (alphabetic part) Report Suffix (numeric part) 2 parts are separated by 2 hyphens (--)

examples: ARNL--25/06 NEA-CSNI-R--2012-4 IAEA-GC--59/INF/3(Suppl.) IAEA/PUB/CAT--2014/2015


Tag 300 (cont.)2 cases with Type of Records - R, I

Non-Conventional Literature (NCL) normally carries a Report Number

a copy of the full text must be sent to INIS for inclusion in the INIS NCL Collection

publication has no Report Number, but full text will be sent to INIS assign your own ‘Report Prefix’: INIS followed by the code of your country next available number from your collection example: 300ÎNIS-CU--030

cannot send full text to INIS assign Literary Indicator X at Tag 008 example: 008^S36/01/R/M/X must enter information about the availability of publication from another source at Tag 611 example: 611Âvailable from Biblioteque Inter Universitaire Scientifique Jussieu, 75252-Paris (France)12-16 October 2015 INIS Training Seminar, Vienna, Austria 52

Tag 300 (cont.)Patent Number

composed of:

country code

words ‘Patent Document’

number assigned to the patent

examples:

300^FR patent Document 3498765/A/ 300^CZ patent document 293655/B6/ 300^PL patent document 169177/B1/


Tag 310Secondary Number(s)

some organizations assign two or more identification numbers to reports

most important number = Primary Number: enter at Tag 300

any other identification number = Secondary Number: enter at Tag 310

separator for multi numbers: semicolon ; and a space

example:

310ÂECL--9234; DOE-ER--05-76; KFK--8432


Tag 320ISBN (International Standard Book Number)

standardized identification code for books (identifies the title, edition and publisher of a book)

also assigned to publications available on CD-ROM

composed of 13 characters (10 digits plus 3 spaces or hyphens)

last digit is a control digit, can be the Roman numeral X (representing number 10)

Examples: 320ÎSBN 3-540-63612-9 320ÎSBN 0-8044-2957-X


Tag 320IPC (International Patent Classification Code)

standardized classification codes

assigned to patent literature only

Entry rules:

Int.Cl. and one space

code as it appears in INID 51 on document

multiple codes separated by semicolon ; and a space

example:

320Înt.Cl. G21d 3/02 ; G21d 3/05


Journal Tags (229, 320, 321)

S Level for Journal Records must contain :

Tag 229 Full Journal Title plus

Tag 320 International Standard Serial Number (ISSN)

or

Tag 321 CODEN


Imprint Tags (401, 402, 403)

Describes the tags dealing with publishing data :

Tag 401 Place of Publication

Tag 402 Name of Publisher

Tag 403 Date of Publication


Tag 401Place of Publication

location of the publisher of the publication

name of city

standardized name or code of country in parentheses * ref. country names & codes in IAEA-INIS-1(Rev.8)

examples:

401^London (GB) or London (United Kingdom)

401^Tashkent (UZ) or Tashkent (Uzbekistan)


Tag 402Name of Publisher

enter only the name of the publisher

examples:

402^World Scientific

402Êlsevier

402^Springer Verlag


Tag 403Date of Publication

name of month or season

in English

first 3 letters only

year of publication (always in 4 digits)

examples: 403^Jul 2014 (= July) 403^Spr 2015 (= Spring)

journal dates are entered in: parentheses

dates in different months are separated with a hyphen and a space example: 403^(Jan - Mar 2013)


Tags (009, 500, 600, 610, 611, 620, 800, 860)

Tag 009 Level Indicator

Tag 500 Physical Description

Tag 600 Publication Language

Tag 610 General Notes

Tag 611 Availability Note

Tag 620 Title Augmentation

Tag 800 Descriptors

Tag 860 Abstract


Tag 009Level lndicator

indicates the level of the data in the tags that follow it

Bibliographic levels: A, M, S 009Â Analytic level 009^M Monographic level 009^S Serial level

Subject-related levels: 9, X 009^9 Indexing level 009^X/EN Abstract level (must be English language in Tag 860) repeat abstract level for each additional language examples: 009^X/EN

860^(Abstract in English) 009^X/FR 860^(Abstract in French) 009^X/ES 860^(Abstract in Spanish)


Tag 500Physical Description

describes the physical dimensions of print or non-print literature

printed literature:

when the publication is described as a whole, the total page number is entered: example: 500^187 p.

when a specific article from a publication is described, the page range is entered for:

journal article or

parts of a larger document (book, report, etc.) example: 500^p. 25-38


Tag 500 (cont.)Physical Description

entry of data for journal articles in

A level : pagination of the journal article example: 500^p. 15-22

S level : volume & issue information of the Journal example: 500^v. 97(12) Note: total pagination of the journal is not entered

non-print literature: enter number of CD-ROMs example: 500^1 CD-ROM

enter size of file example: 500^850 KB


Tag 600Publication Language

standardized code(s) or name(s) for the language(s) in which the publication is written

enclosed in parentheses example: (EN) or (English)

max. 8 languages allowed

separator: a comma , and a space

example: (EN, JA, ES) or (English, Japanese, Spanish)


Tag 610General Notes

supplementary cataloging information which is not included elsewhere in the record when reporting a technical report which has been published as a journal article examples: 610Âlso published in journal Radiation Physics and Chemistry, ISSN 0146-5724, vol. 68(4), May 2009 610Âlso published in: ANS Decontamination, Decommissioning and Reutilization Division Newsletter, June 2007

provide additional information on price, editorial details, etc. example: 610Âlso available from British Library Document Supply Centre, West Yorks, LS23 7BQ, UK. Price 7.00 pounds

illustrative material examples: reference, references: enter as ref. or refs.

figure, figures: enter as fig. or figs. table, tables: enter as tab. or tabs.

example: 610^18 refs., 1 fig., 3 tabs.


Tag 611Availability Note

provide information:

from where to obtain the publication

include sufficient information for the publication to be obtained world-wide

no entry needed if availability is obvious from other information in the record

examples: books, journals

(ISBN, ISSN, DOI: sufficient to identify via bookstores and/or access online)


Tag 611Availability Note (cont.)

Mandatory for Non-Conventional Literature (NCL)

when the full text of the publication cannot be sent to INIS:

1. assign Literary Indicator X (= not available from INIS) at Tag 0082. enter mailing address, e-mail address, URL, DOI, or other source from where the full text can be obtained

examples: 611Âvailable from Bibliotheque Scientifique, DIST, CEA/Saclay, 91191 Gif-sur-Yvette (France) 611Âvailable from http://www.ictp.trieste.it; contact author via e-mail: [email protected] Optional to provide additional availability information when the publication can also be obtained from a source other than INIS. examples: 611Âlso available at the SKI homepage in PDF-format: http://www.ski.se 611Âlso available from PURL: https://www.osti.gov/servlets/ purl/837558-zdM1TF/webviewable/



Identifiers DOI (Digital Object Identifier): a digital identifier for any object of intellectual property http://www.doi.org examples: 611Âvailable from http://dx.doi.org/10.1007/s00234-005-1393-5 611Âvailable from DOI: http://dx.doi.org/10.1393/ncc/i2005-10012x

PII (Publisher Item Identifier): open standard that provides a 17-digit unique identifier

easy reference specific “items”, e.g. journal articles, book chapters, regardless of format (e.g. conventional print and digital form) adopted by leading scientific publishers examples: Elsevier Science, American Institute of Physics, American Physical Society, American Chemical Society, IEEE journal article: S0040403999013135 book article: B008041867801285412-16 October 2015 INIS Training Seminar, Vienna, Austria 70


URL (Uniform Resource Locator): address of a resource available on the Internet points directly to the location of the resource example: http://www.iaea.org/inis/

PURL (Persistent Uniform Resource Locator) = URL points to an intermediate resolution service that associates the PURL with the actual URL and returns it to the client example: http://purl.oclc.org/docs/

SICI (Serial Item and Contribution Identifier Standard): unique identification of serial items (e.g. issues) and the contributions (e.g. articles) contained in a serial title, regardless of the distribution medium. example: item: Physica Status Solidi. B, Basic Research, Vol. 246 no.10 October, 2009expressed in: SICI: 0370-1972(200910)246:10<2238::AID-PSSB200945196>3.0.TX; 2-V


it is used when the information provided in the publication title (in Tag 200) is insufficient

this supplementary information is supplied by the subject specialist when needed

same rules as for entering publication titles in Tag 200

title augmentation must be in English

example:

200^XRF Newsletter, No. 25, September 2013 620^X Ray Fluorescence in the IAEA and its Member States


Tag 620Title Augmentation

Tag 800Descriptors

Discussed in detail in ‘Subject Analysis & Indexing’ part of this Seminar

Descriptors provide general and specific subject access to records in the INIS Collection

Descriptors are separated by a semicolon ; and a space

example:

800ôccupational safety; iaea; mexico; radiation doses; medicine; radiation protection


Tag 860Abstract

a summary of the information contained in the publication maximum length: 6000 characters abstract mandatory: if document longer than 6000 characters in addition to the English language abstract, 1 or more non-English abstracts may be providedno abstract prepared – record without abstract : publication is less than 6000 characters no abstract is available or your Centre cannot prepare an abstract: assign Literary Indicator E in Tag 008 (indicating that no abstract is included in the record) enter Number of Abstracts: 00 in Tag 008 example: 008^S62/00/J/AS/E do NOT enter: 009^X/EN and

860^ 12-16 October 2015 INIS Training Seminar, Vienna, Austria 74

Tag 860 (cont.)Abstract

Full text of article entered as ‘Abstract’: when?

publication is in English

it is an abstract itself

is not longer than 6000 characters (900-1200 words)

attention: COPYRIGHT

start Tag 860^ with the words: Full text: and continue with the text of the abstract example: 860^Full text: The MS degree in Nuclear Engineering-Non-proliferation at Texas A&M University is administered by the Nuclear Security Science and Policy Institute (NSSPI). The oldest and largest of its kind in the US, 45 M.S. and 15 Ph.D. students conducted technical research in …….

enter in Tag 611 : 611^Published in abstract form only, full text entered in this record


INIS Character Set

clearly defined set of rules for coding special characters and scientific symbols necessary for computer processing characters #, " and _ are treated as special characters during computer processing must only be used as encoding characters

Character sets: logical characters comprise the Greek alphabet examples: scientific and technical symbols examples: superscripts and subscripts

ax H2O 235U C2H5OH12-16 October 2015 INIS Training Seminar, Vienna, Austria 76

INIS Character Set (cont.)

Superscripts are encoded using the character " (double quote) attn.: double quote is not allowed in text of the record

Subscripts are encoded using the character _ (underline)

The encoding character only applies to the immediately following character

examples: ax = a"x 235U = "2"3"5U

H2O = H_2O

C2H5OH = C_2H_5OH

xα = x"#alpha#


GOOD LUCK!

Thank you!

Kristina [email protected]

Documents

BIBLIOGRAPHIC DESCRIPTION. The inputting process Cataloguing is a systematic process with clear rules which must be strictly followed. Accuracy is essential