BATTLE LAKE CITY COUNCIL EMERGENCY MEETING-COVID …...BATTLE LAKE CITY COUNCIL . EMERGENCY MEETING-COVID-19 PANDEMIC . Friday, March 20, 2020 . 4:30 P.M. • Call to Order • Pledge

BATTLE LAKE CITY COUNCIL EMERGENCY MEETING-COVID-19 PANDEMIC

Friday, March 20, 2020 4:30 P.M.

• Call to Order • Pledge of Allegiance • Approve Agenda • Request Approval – Resolution with Declaration of Emergency PAGES 1 -2 PAGES 40 - 41

o Emergency Operations Plan PAGES 3 – 29 (PLEASE BRING HOME) o NIMS Training PAGES 30

• Request Approval – COVID-19 Policy PAGES 31 – 33 o Telecommuting if there is a “Shelter in Place” order

• Video Conferencing System Purchased • Utility Billing Policy – COVID-19 PAGE 42

o Consider no late fees for March and April o Consider no disconnections for March and April

• County Response to COVID-19 PAGES 34 - 39 o CDA Meeting

• Role of the EDA with COVID-19 • Continuation of Operation for Municipal Liquor Store • Press Release – PAGE 43 • Webinars from the League of MN Cities • Future Meetings

CITY OF BATTLE LAKE

COUNTY OF OTTER TAIL

STATE OF MINNESOTA

RESOLUTION #2020-02-11A

RESOLUTION DECLARING A LOCAL EMERGENCY

WHEREAS, Novel Coronavirus Disease 2019, commonly known as "COVID-19," which is a respiratory disease that can result in serious injury or death, is spreading globally and has been identified by the World Health Organization ("WHO") as a pandemic; and

WHEREAS, on March 13, 2020, President Donald Trump declared that the COVID-19 outbreak in the United States constitutes a National Emergency; and

WHEREAS, COVID-19 has been confirmed to exist and be spreading within the State of Minnesota; and

WHEREAS, on March 13, 2020, Governor Tim Walz declared a Peacetime State of Emergency to authorize any and all necessary resources to be used in support of the COVI D-19 response; and

WHEREAS, on March 16, 2020, Governor Tim Walz issued an executive order - Providing for Temporary Closure of Bars, Restaurants, and Other Places of Public Accommodation; and

WHEREAS, Minn. Stat.§ 12.29 authorizes the Mayor of the City of Battle Lake to declare a local emergency, and further provides that the state of local emergency may not be continued for a period in excess of three days except by or with the consent of the City Council of the City of Battle Lake; and

WHEREAS, the United States Center for Disease Control ("CDC") and Minnesota Department of Health ("MOH") have advised that aggressive community mitigation strategies are necessary to slow the transmission of COVID-19, reduce illness and deaths, and limit the economic impacts of the outbreak; and

WHEREAS, the COVID-19 pandemic is an unforeseen, present, sudden, and unexpected situation, which requires immediate action to be taken to prevent damage to the health, safety, and welfare of the citizens of the City of Battle Lake; and

WHEREAS, the necessary resources to respond to and recover from this pandemic will likely exceed those resources available within the City, and additional resources may be needed from other cities, counties, the state and federal sources.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Battle Lake, Minnesota, that:

1. By signing this Resolution, Mayor Gene Kelm declares that the COVID-19 pandemic constitutes alocal emergency within the City of Battle Lake, effective March 19, 2020, with all the powers andresponsibilities attending thereto as provided in Minn. Stat. Ch. 12, and as otherwise provided forin the City of Battle Lake's City Code and Emergency Operations Plan (EOP).

2. The City Council, by adopting this Resolution, agrees with the Mayor's declaration of a localemergency within the City of Battle Lake and hereby extends such state of local emergency until

Battle Lake City Council Emergency Meeting - March 19, 2020 PAGE 1

such time as this resolution is rescinded by the City Council.

3. The Mayor and City Council hereby support City staff in their ongoing review of City ordinances,regulatory requirements, operations, practices, events, and resources to determine whether theforegoing should be adjusted or suspended, and to make recommendations regarding additionalemergency regulations to support the employees and residents of the City of Battle Lake.

4. The Mayor and City Council hereby support City staff in their ongoing operations and support theresponse to this incident, under the direction and coordination of the City's Department Headsincluding implementing new employee protocols, strategies, and processes to ensure that publicservices are maintained while best protecting the health, safety and welfare of the public and theCity's employees.

5. The Mayor and City Council hereby support the City's Clerk/Treasurer and other appropriate Citystaff to request and coordinate appropriate aid and resources from surrounding jurisdictions, cities,counties, the State of Minnesota, and the Federal government, as needed.

6. The Mayor and City Council hereby declares, under Minn. Stat. § 13D.021, that in-personmeetings of the City Council and its subcommittees, Planning Commission, and other advisoryboards and commissions of the City of Battle Lake may not be practical or prudent due to theCOVI D-19 health pandemic and the peacetime emergency declared by Governor Walz pursuant toMinnesota Statutes, Chapter 12, and hereby directs that meetings of the City Council and itssubcommittees, Planning Commission, and other advisory boards and commissions of the Citymay be conducted by telephone or other electronic means, and hereby authorizes the CityClerk/Treasurer and Mayor to take such action as may be necessary to enable such meetings tooccur via telephone or other electronic means pursuant to Minn. Stat.§ 13D.021, until such timeas it is no longer impractical or imprudent for the City Council, Economic Development Authority,Planning Commission, and other advisory board or commission to resume in-person meetings. Inperson meetings for the period specified herein shall be limited to meetings that are required bystate law, or City Code or are otherwise determined necessary and prudent by the CityAdministrator in consultation with the Mayor.

7. The Mayor and City Council hereby orders that this declaration be given prompt and generalpublicity and that it be filed promptly by the City Clerk/Treasurer.

PASSED by the City Council of the City of Battle Lake on this 19th day of March, 2020.

Gene Kelm, Mayor Attest, Valerie Martin, Clerk/Treasurer

2


EMERGENCY MANAGEMENT

PLAN FOR GOVERNMENT

OFFICIALS

CITY OF BATTLE LAKE

OTTER TAIL COUNTY

STATE OF MINNESOTA

Prepared May 2008 and Updated March 2020 1


TABLE OF CONTENTS Description

Table of Contents Purpose and Legal Basis Existing Government/Organizations Warning and Notification Personnel and Notification List Employee Listing by Department Emergency Operating Center Emergency Calling Tree Emergency Responsibility Assignments The Mayor, City Council, and City Clerk The City Incident Commander The City Clerk/Treasurer Assistant Fire Chief Battle Lake Fire and Battle Lake Area Rescue Battle Lake Public Works Support Recognized Hazards in the State of Minnesota Emergency Management Functions and Responsibilities Listing of Resources

Animal Shelter and Veterinary Assembly Areas Communications Community Groups Electrical Contractors Emergency Services Heavy Equipment Media Medical Plumbing and Heating Contractors Service Agencies Supplies (Building, Food, Clothing, Shelter) Transportation for People Transportation and Equipment

Take Care of Personal Requirements Mayor's Proclamation and Resolution by Council

Prepared May 2008 and Updated March 2020

Page

2

3 4 5 6 7 8 9 10 11 12

13 13 14 15 16 17 18-1920-24

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Purpose:

The purpose of this plan is to ensure that in the event of any type of disaster, the city's facilities, equipment, and manpower will be used in a coordinated, effective way, so as to: maximize the protection of life and property and ensure the continuity of government.

Legal Basis:

The legal basis for this plan is Public Law 920, as amended, Minnesota

Statutes, Chapter 12, as amended, and·City Ordinance Chapter 33.

Mayor

Emergency Management Director (Incident Commander)

Date

Date



1. EXISTING GOVERNMENT/ ORGANIZATION

Existing government is the basis for emergency operations; that is, city personnel will perform emergency activities related to those they perform on a day-to-day basis. The City Organization is as follows.

Mayor/ Council

I I I I I

Co-Emergency Battle Lake City Public

Management ---- Police Clerk Works

Directors Department

I Assistant

Fire

Chief

I

Battle

Lake Fire

& Rescue



2. WARNING AND NOTIFICATION

RECEIPT OF WARNING The County Sheriffs office is the county waining point (E-911 dispatch). The Sheriffs office receives and disseminates all emergency notifications and is responsible for the activation of emergency systems. The fire and police departments can set off the alarm if need be.

The Battle Lake Fire Hall serves as the City Warning Point and is responsible for relaying any notification they receive from the Sheriffs office to appropriate City Officials, staff, and residents.

DISSEMINATION OF WARNING/ NOTIFICATION Upon notification of severe weather or other potential incident, the Sheriff shall:

1. Notify the affected community via the media.

2. Activate the appropriate outdoor waining system.

NOTE: Otter Tail County is covered by the National Weather Service weather warning radio system. Radio and television will be used to warn both the hearing impaired and blind population.

FOR NATURAL DISASTER/ HAZARDOUS MATERIALS INCIDENT INUCLEAR ATTACK Notify key personnel. (Personnel notification list attached)

NOTE: The Otter Tail County Warning System (EOC) will perform the following on behalf of Battle Lake: 1. Sound the Radio Controlled Outdoor Warning Sirens.

A. Long, sustained tone for weather emergency warningsB. Intermittent Tone for other emergencies

2. Activate the Emergency Broadcast System thereby notifying all regionalmedia and the public of the type of danger present.

NOTE: In case of power failure to the warning siren, the Battle Lake Fire,

Rescue, and Police will use their vehicle's PA systems to notify residents of

impending danger.



3. PERSONNEL NOTIFICATION LIST:

# Position Name Phone (H) (W) Phone (W)(C)

1 Mayor Gene Kelm 218-205-0513 218-205-0513

2 Council Member Don Maslow 218-205-6310 218-205-6310

3 Council Member Marjorie Quammen 218-864-5900 218-583-2927

4 Council Member John Salvevold (Archie) 218-535-0166 218-535-0166

5 Council Member Ryan Christensen 218-862-5556 320-815-9631

6 EOC Director (IC) Kent Kortlever 218-862-5813 218-864-8989

7 Fire Chief Derek Tysdal 701-306-6944 701-306-6944

8 Assistant Fire Chief Dan Christensen (Owen) 218-864-5603 218-849-7747

9 Battle Lake Police Kent Kortlever 218-862-5813 218-282-0528

10 Battle Lake Rescue Nie Drusch 3 20-4 20-68 80 320-420-6880

11 City Attorney JJ Cline 218-998-4088 218-770-1880

12 City Clerk Val Martin 218-747-2049 218-864-0424

13 Deputy Clerk Karalee Brandner 218-864-9910 218-731-4334

14 Otter Tail Co EOC Patrick Waletzko 218-998-3246 218-998-8067

15 BL Public Works Chris Johnson 218-371-5071

16 Alliance Church Gilbertson St. 218-864-5539

17 Baptist Church LakeAve.N. 218-862-5319

18 Catholic Church Lake Ave. N. 218-864-5747

19 Lutheran Church Holdt Street 218-864-5686

20 Senior Center E. Main St. 218-864-87 68

21 Battle Lake School Darren Kern: Supt 218-864-5215

22 Lake Region Blee.Coop 800-552-7658

23 Otter Tail Power 218-736-6947 800-257-4044

24 Red Cross 218-736-3481

25 Salvation Army 218-739-9692

26 Good Samaritan Soc. Linda Nine 218-864-5231

27 Battle Lake Natural Gas Chris Johnson 218-371-5071

28 Battle Lake E.O.C. City Hall Hardwired 218-862-2574 Line One

29 Battle Lake E.O.C. City Hall Hardwired 218-862-2575 Line Two

30 E.O.C. Secondary Site City Shop Location 218-862-8005 621 Holdt St.

31 Battle Lake Natural Gas On Call Number 218-862-5550



City of Battle Lake Employees by Department:

Dept. Name PD Kent Kortlever PD Tim Sweazey PD David Wilson PD Chris Estes PD Josh Pesta

Dept. Name AD Val Martin AD Karalee Brandner AD Tami Olson

Dept. Name PW Chris Johnson PW Trevor Meece PW Adam Schwartz PW Brad Grewe

Dept. Name LQ Adam Freyholtz LQ Jack Uselman LQ Chris Ronning LQ Dave Himmelspach LQ Lou Davis LQ Nicki Otto LQ Nicky Boehland LQ Pat Wagstrom -Purcell LQ Sarah Moen LQ Stacy Stanley LQ Van Drawdy LQ Ashley Freyholtz LQ Kayla Beck

Title Police Chief Police Officer Police Officer Police Officer Police Officer

Title Clerk-Treasurer Deputy Clerk-Treas. Admin. Assistant

Title Public Works Dir. Public Works Tech. Public Works Tech Public Works Tech

Title LQ Store Manager Assist. LQ Store Mgr. PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk PT LQ Store Clerk

Office# 218-864-8989218-864-8989218-864-8989218-864-8989218-864-8989

Office# 218-864-0424218-864-0424218-864-0424

Office# 218-864-0424218-864-0424215-864-0424

Office# 218-864-5581218-864-5581


Cell# 218-282-0528218-371-8761651-324-7355701-710-0373320-808-4205

Cell# 612-508-0459218-731-4334218-535-1885

Cell# 218-371-5071218-298-0721218-583-1994218-205-1973

Cell# 218-371-7835218-405-0153218-205-2270701-214-1270218-849-2429701-339-7388218-205-5165651-707-5124218-639-6826218-205-6966218-371-5734218-639-2755218-731-8752

Home# 218-862-5813

Home# 218-747-2049218-864-9910218-736-7787

Home#

Home#

218-864-0651

7


4. Emergency Operating Center:

DIRECTION AND CONTROL of the city's response to the disaster will take place from the City Emergency Operating Center (EOC). The EOC is located at THE CITY HALL, 108 East Main Street, Battle Lake, MN 56515

EOC Telephone numbers: 218-862-2574 and 218-862-2575

Secondary Location: In case of the primary location at city hall being disrupted due to storm damage, accessibility, outages, etc. The back-up location or Secondary Location for the EOC will be located at 621 Holdt Street, (City Shop). The back-up location has a phone number of 218-862-8005 and also has internet access. The Secondary Location may also be used in conjunction with the primary location if there is need due to over flow or convenience of particular services that may be required such as staging.

BOC ACTIVATION: The Fire Chief, Police Chief/ Incident Commander will activate the EOC with notification to the Otter Tail County EOC.

BOC STAFF: The Fire Chief/Police Chief will act as the Incident Commander. The Assistant Fire Chief will act as the Fire Chief. All Emergency Operations Staff are to report to the EOC upon the occurrence of a disaster.

BOC SUPPLIES / EQUIPMENT: The Incident Commander is responsible for ensuring that the EOC is operational. That is, the necessary maps, tables, chairs, communications equipment, message logs, etc., are on hand.



EMERGENCY CALLING TREE:

I(ent I(ortlever,

218-864-8989 Office 218-282-0528 Cell

218-862-5813 Home

Derek Tysdal

Battle Lake Fire Chief

701-306-6944

Nie Drusch

Battle Lake Rescue Captain

320-420-6880

Chris Johnson Gene Kelm Val Martin 218-371-5071 cell 218-205-0513 612-508-0459 cell

218-864-0424 work 218-747-2049 home

218-864-0424 workPublic Works Director Mayor City Clerk

Don Maslow Marjorie Quammen John Salvevold Ryan Christensen 218-864-5900 218-535-0166 218-862-5556

218-205-6310 218-583-2927 320-815-9631

Deputy Clerk, Karalee Brandner, 218-864-9910 or 218-731-4334 Public Works, Trevor Meece, 218-298-0721

Public Works, Adam Schwartz, 218-583-1994



5. Emergency Responsibility Assignments:

Warning & Notification

Direction & Control / EOC

Emergency Public Info.

Search & Rescue

Health/Medical, 1st Responders

Evacuation & Traffic Control

Fire Protection

Damage Assessment

Congregate Care

Debris Clearance

Utilities Restoration

Haz. Materials/Radiological Prot.

Annual Training

P: Primary

S: Support

C: Coordination

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6. The Mayor, Council, and City Clerk will:

1. Ensure that the City Incident Commander has activated / isactivating the EOC.

2. Report to the EOC.

3. Ensure that the City Incident Commander and/or service chiefsprovide an initial damage assessment and casualty report.

4. Ensure that the Mayor briefs the EOC staff as to the status of thedisaster.

5. Be ready to issue a declaration of emergency.

6. Serve as the City Public Information Officer (PIO) or designate amember of the City staff to perform this function.

7. In consultation with the City Incident Commander, determinewhether or not state or federal assistance should be requested ( City resources must be fully committed before state or federal assistance will be available. If assistance is requested, be specific).



7. The City Incident Commander will:

1. Ensure that the city officials have been notified, key facilitieswarned, sirens activated, etc.

2. Activate the City EOC, make sure that it is fully operational, andthat EOC departments have reported/ are reporting to it.

3. Obtain initial damage assessment and casualty report and relay thisinformation to the Mayor and to the County EmergencyManagement Director at 218-998-8067

4. Ask the service chiefs to brief the EOC staff as to the status of thedisaster.

5. Ask the City Council to issue a declaration of emergency.

6. Evaluate available resources, including personnel, by checking withservice chiefs. If deficiencies exist, take action to obtain neededresources.

7. Ensure that good records are kept on expenditures.

8. In the event of a citywide power failure, city maintenance willcoordinate with the fire department for water supply ( City may turnoff supply to reserve for fire safety).



8. The City Clerk / Treasurer will:

1. Maintain records indicating city expenses incurred due to thedisaster.

2. Assist in the damage assessment by:a. Providing information regarding the dollar value of the property

damaged as a result of the disaster.

b. Providing information (name, telephone number, etc.) regardingthe owners of property damaged / destroyed as a result of thedisaster.

3. Set up procedures to permit acquisition of equipment and suppliesneeded following a disaster.

9. Assistant Fire Chief will:

1. Ensure that all personnel are alerted to the disaster and that theyreport as the situation dictates.

2. Report to the City Emergency Operating Center (BOC) by calling218-862-2574.

3. Review the disaster situation as it pertains to the Fire Departmentand forward the information to the City Incident Commander.

4. Coordinate the activities of your department with other services.

5. Priorities will be (1) to assure the safety of personnel; (2) rescueinjured and trapped persons.

6. If additional assistance is necessary, utilize mutual aid agreementswith other fire departments.

7. Fire Department Hazardous Materials SOP to be used in the event ofa release of hazardous material on site and in the affectedsurrounding area.



10. Battle Lake Fire and Battle Lake Area Rescue will:

1. Ensure that all EMS personnel are alerted to the disaster and thatthey report as the situation dictates.

2. Report to the City Emergency Operating Center (BOC).

3. Review the disaster situation as it pertains to the EmergencyMedical Services and forward this information to the City IncidentCommander.

4. Coordinate the activities of your department with the other services.

5. Provide appropriate Emergency Medical Services.

6. If additional assistance is necessary, utilize mutual aid agreementswith other fire departments and ambulances.

7. Utilize Emergency Medical Services SOP dealing with hazardousmaterials incidents.



11. Battle Lake Public Works will:

1. Ensure that all Public Works personnel are alerted to the disaster,and report as the situation dictates.

2. Report to the City Emergency Operating Center (BOC).

3. Review the disaster situation as it pertains to Public Works and forwardthis information to the Incident Commander.

4. Coordinate the activities of your department with the otherservices.

5. Utilize Public Works SOP dealing with water and sewer disasters.

6. Assist in damage assessment.

7. Assist in damage clean-up.



12. Support:

A. Support that can be expected from Otter Tail County as follows:

COUNTY SHERIFF: Assistance to the Battle Lake PoliceDepartment in traffic control, search and rescue, and security andsupport services as outlined on page 8 "Emergency ResponsibilityAssignments."

COUNTY ENGINEER: County Highways #83 and #89.

COUNTY SOCIAL SERVICES: All services as outlined on page 8.

B. Support from private agencies/ volunteer groups as follows:

As outlined on page 8 and the Otter Tail County EmergencyOperations Plan.

(Red Cross, Salvation Army, Schools, Churches, Battle Lake Lions, American Legion, etc.) All activities will be coordinated at the EOC ( City Hall) and under the direction of the Incident Commander.

C. Support from the National Guard is as follows:

OVERVIEW: When a natural disaster or other major emergency is beyond the capability of local government, support from National Guard units may be available. Only the governor has the authority to activate the National Guard.

REQUEST PROCEDURE: In the case of the county and all cities, the sheriff must submit the request for assistance to the governor's office.

D. Support from state and federal agencies is as follows:MINNESOTA DOT: State Highways #78 and#210.

Information and assistance in securing state and federal support may be obtained by contacting the Otter Tail County Emergency Management Director.



Recognized Hazards in the State of Minnesota:

1. Civil Disorder2. Fire

a. Urbanb. Forest I Wildfire

3. Hazardous Material Incidentsa. Facilityb. Transportationc. Highwayd. Air

4. National Security Event5. Natural Disaster

a. Floodb. Severe Weather/ Thunderstormc. Tornadod. Winter Storm / Blizzard

6. Public Utilities Failurea. Electricb. Telephonec. Water and Sewerd. Natural Gas

7. Transportation Accidenta. Groundb. Airc. Water

8. Pandemic Outbreaka. Air born Pathogensb. Blood born Pathogensc. Other diseases



Emergency Management Functions and Responsibilities

► Notification and Warning- Notifying the public of probable impendingdisaster in time to take protective actions. Includes operation of allcommunications services for control centers and operational forces. (In case ofpower failure, the BOC / City Hall will have a back-up generator, and EmergencyResponse Vehicles will notify civilians via their PA systems.)Responsibility: Battle Lake Police Department, Battle Lake Fire, Battle LakeArea Rescue

► Direction and Control- Management of a community's survival recoveryefforts and the operation itself.Responsibility: The Mayor; County Coordinator/City Administrator; Director ofEmergency Management, Incident Commander

► Emergency Public Information- Provide information and directions to thepublic about appropriate protective actions. Government spokesperson to themedia.Responsibility: Public Information Officer ( as assigned by the IncidentCommander)

► Search and Rescue- Searching for and rescuing trapped, injured, or missingpeople.Responsibility: Battle Lake Police Department, Battle Lake Fire, Battle LakeArea Rescue, assisting agencies or people

► Health / Medical- Provide appropriate health and medical care to the strickenpopulation.Responsibility: Battle Lake Area Rescue, Department of Health and HumanServices, Outside Agencies for assistance

► Evacuation, Traffic Control, and Security- Manage movement of peoplefrom the path of the threat or disaster to an area of relative safety; protect life andproperty; controlling movement of persons and emergency equipment necessaryto protect persons and counteract the emergency situation.Responsibility: Battle Lake Police Department, Otter Tail County SheriffsDepartment, assistance of others as needed



► Fire Protection- Deploy firefighting resources to prevent or contain fires andrescue trapped or injured people.Responsibility: Battle Lake Fire, Battle Lake Area Rescue, with assistance ofmutual aid departments if necessary

► Damage Assessment- Monitor and analyze a disaster and assess physicaldamage; collect information essential to recovery efforts and future mitigation.Responsibility: Assessor's Office; Red Cross Disaster Assessment Teams; CityClerk

► Congregate Care- Provide shelter, lodging, food, clothing, and sanitation tothe disrupted population.Responsibility: Department of Health and Human Services; Red Cross;Salvation Army (locations: Battle Lake School, Catholic Church, LutheranChurch, Alliance Church, Baptist Church, Senior Center, Battle Lake GoodSamaritan Center)

► Debris Clearance- Removal of debris resulting from a disaster from publicroads, highways, and facilities. Removal of debris from private property isgenerally the responsibility of the property owner.Responsibility: City Public Works Department, County Engineer, HighwayDepartment

► Utilities Restoration- Restoration of public works and utilities damaged by anemergency I disaster.Responsibility: City Public Works Department; County Engineer; Otter TailPower Company; Lake Region Electric Company; Park Region TelephoneCompany; Arvig Communications Systems

► Radiological / Hazardous Materials Protection- Response to, containmentof, and recovery from hazardous material accidents.Responsibility: Battle Lake Fire, Battle Lake Area Rescue, Battle Lake PoliceDepartment, with assistance of the MN Division ofEmergency Management andMN Pollution Control Agency



Resources:

The following is a list of resources that may be considered for use during an emergency or disaster. This list is non-inclusive; local resource manual should be consulted for locally available resources.

Airport City of Battle Lake

23568 County Highway 89, Battle Lake, MN 56515 218-862-5550 On Call

Animal Shelter and Veterinary

Lakes Veterinary Hospital - 864-5695 Companion Animal Hospital - 218-739-3 3 83 Humane Society of Ottertail County- 218-739-3494

Assembly Areas:

Battle Lake School - 218-864-5215 Alliance Church - 218-864-5539 Baptist Church - 218-862-5319 Catholic Church - 218-864-5747 Lutheran Church - 218-864-5686 Senior Center - 218-864-8768 Lakes Area Community Center-218-282-0998

Communications:

MN Central Region TIC Plan (Contact dispatch to request radio cache) Arvig Communications Systems - 218-864-4227 Cellular Services:

Unicel Sprint Cellular One Verizon Wireless

Radios: Battle Lake Police, Fire, Rescue Contact Radio Brandon Communications MinnKota Radios



Community Groups:

Alliance Church - 218-864-5539 Baptist Church - 218-862-5319 Catholic Church - 218-864-5747 Lutheran Church - 218-864-5686

Battle Lake Lions - 218-864-5044 BL Area Friends and Neighbors - 218-862-5510 BL City Hall - 218-864-0424 Senior Center - 218-864-8768 Network Battle Lake-Various Volunteers

Electric Contractors

Big Time Electric -Battle Lake

Butch's Electric, Inc. - Henning

CD Electric - Battle Lake

Driggins Electric - Ashby

Emil's Electric - Underwood

Hendrickx Electric - Perham

Hespe Electric - Perham

Jeremy Seifert Electric Inc. - Perham

Lakes Electric of MN Inc. - Perham

Ohren Electric -Battle Lake

Schatts Electric - Perham

Top Line Electric - Perham

Emergency Services:

911 Fire Department 218-864-5511 Battle Lake Rescue 218-864-5511 Battle Lake Police - 218-864-8989 Emergency Management- 218-864-8989 Ottertail County BOC - 218-998-8067 Ottertail County Sheriff - 218-998-8555 State Duty Officer - 800-422-0798 MN State Patrol 218-847-1550

218-864-5170

218-731-4503

218-495-2147

218-747-2252

218-495-2244

218-346-5166

218-346-3747

218-346-6580

218-849-4789

218-589-7829

218-847-5255

218-346-7530



Heavy Equipment:

Otter Tail County Engineer - 218-998-8470 Christensen Construction -

Dan -218-849-7747 Mark- 218-849-1839 Dave - 218-849-5422 Don Schmidt Excavating - 218-862-5039 I 218-282-0815 (Don) Delzer Construction - 218-739-6507 Ahlfs Construction - 218-367-2581 Ness Backhoe - 218-747-2200

Media:

Newspapers: Battle Lake Review - 218-864-5952 Fergus Falls Daily Journal - 218-739-7511 Fargo Forum 701 - 235 - 7311

Radio: Lakes Radio -Jim Sturgeon 218-205-0795/ 218-736-5195 KBRF-AM- 218-736-7596 KZCR-AM- 218-736-7596 KJJK-AM - 218-736-7596 KJJK-FM- 218-736-7596 K RCQ-FM - 218-847-2001 KDLM-AM- 218-847-5624 KBOT-FM- 218-847-5624

Television: WDAY - 701-232- 6500 KVR R - 701-277-1515 KVLY - 701-237-5211 KXJB - 701-282-0444

Website: City of Battle Lake www.ci.battle- lake.mn.us Lakes Area Community Center ( LACC) lakesareacommunitycenter.org Battle Lake Happenings

Facebook: Battle Lake Police Department and City of Battle Lake Individual Users



Medical:

Ashby Clinic- 218-747-2293 Battle Lake Clinic - 864-5283 Chase Family Health-218-862-4325 Fergus Falls Medical Group - 218-739-2221 Henning Medical Clinic-218-583-2953 Lake Region Hospital -218-736-8000 Life Flight - 800-437-6886 Perham Hospital - 218-346-4500 Tri-County Health Care Otter Tail Clinic -218-367-6262 Tri-County Health Care Henning Clinic-218-548-5580

Plumbing and Heating Contractors

All Seasons Heating & Air Conditioning -Otter Tail

Battle Lake refrigeration and Heating Dennis Quam

Bjorn's Heating & Air Conditioning-Fergus Falls

218-367-3300

218-864-5535

218-736-2979

BK Heating & Air Conditioning -

Brogards - Henning

Falls Mechanical-Fergus Falls

Johns Heating & Air Conditioning

or 1-800-704-2979

218-862-5256

218-583-2041

218-736-7667

or 1-888-450-8995

218-739-3134

218-739-4584Overland Mechanical Services -Fergus Falls

Right-Way Heating & Air Conditioning-Fergus Falls

Dan Ruhland Plumbing & Heating -Battle Lake

218-736-3757

218-282-0500

or 218-864-8185

218-736-7361

218-736-4228

Stoa Plumbing & Heating-Fergus Falls

Ugstad Plumbing & Heating-Fergus Falls

Service Agencies:

Goodwill Fergus Falls -218-998-3444 Red Cross - 218-736-3481 Salvation Army Fergus Falls - 218-736-9692 Salvation Army Henning-218-548-3200



Supplies:

Building/Hardware: Battle Lake Cenex Hardware-218-864-5574 Everts Lumber-218-864-5983

Clothing:

Food:

Fuel:

Red Cross - 218-736-3481 Salvation Army Fergus Falls - 218-736-9692 Salvation Army Henning -218-548-3200

Wal-Mart FF - 218-739-5552 Larry's BL - 218-864-5663 General Dollar BL-218-864-8163 Aldi FF -855-955-2534

Battle Lake Standard (Sin Clair)-218-864-5221 Battle Lake Cenex -218-864-5574

Shelter: Battle Lake Inn and Suites - 218-864-5208 or 218-862-2500

Lakes Area Community Center-218-862-5222 Local Area Churches (See Assembly Areas)

Transportation/Buses:

Ashby Public Schools -218-747-2258 or 218-747-2257 Battle Lake Schools -218-864-5215 or 864-5218 Henning Public Schools -218-583-2927 Otter Tail Coaches -218-739-3393

Underwood Public Schools -218-826-6101 or 6102



Transportation/Equipment:

Trucks, Vans, 4-Wheel Drive Vehicles Tractor Trailers, Farm Equipment, Excavation Equipment Portable Power, Chain Saws Construction Equipment

Christensen Construction

Utilities:

Dan 218 - 864 - 5603 (H) 218 - 849 - 7747 (C)

Mark 218 - 864 - 3155 (H) 218 - 849 - 1839 (C)

Dave 218 - 864 - 8368 (H) 218 - 849 - 5422 (C)

Area Lakes Sanitation, Battle Lake -218-864-5352

Battle Lake Water and Sewer -218-862-5550

Battle Lake Transfer Station 218-864-8666

Battle Lake Natural Gas-218-862-5550

Denzel's Region Waste, Dalton- 218-589-8880

Lake Region Electric Cooperative- 1-800-552-7658

Otter Tail Power Company- 1-800-257-4044

Steve's Sanitation, Perham - 218-346-4834

Waste Management- 1-800-214-6982



Take Care of Personal Requirements

A. Tell family of destination and contact numbers.B. Take medications, toiletries, and clothes as warranted by initial

notification.C. Take list of peers to contact for advice.D. Remember that your role as a Council is policy-making, not

operational.

Establish Legal Contacts

A. Contact legal advisors and establish communication links.B. Review legal responsibilities and authorities ( emergency

declarations, chain of succession, inter-governmental aid, socialcontrols, price controls, and other restrictions.)

C. Monitor equity of service based on needs and risks.D. Review status of contracts with suppliers of emergency goods or

services, if necessary.

Maintain Political Awareness

A. Recognize personal accountability for actions and decisions duringan emergency.

B. Check provisions for other public officials (periodic updates; staffupdates on politically sensitive issues such as life and property

losses, service interruptions, etc.).C. Establish and evaluate policy decisions throughout incident.

D. Confer with other elected officials when difficult issues arise.E. Use elected officials to request assistance from public and private

organizations if normal channels are not "responsive."

Keep the Public Informed

A. Check plans to inform the public via the media.B. Ensure designation of a single Public Information Officer ( avoids

conflicts in officials statements).C. Ensure establishment of a media center if needed.D. Channel all releases first through EOC to ensure staff coordination

and approval by the Incident Commander.E. Ensure establishment of a news media update and access policy as

needed.



Sample Mayor's proclamation declaring a local emergency (under Minn. Stat. §§ 12.29 and 12.37) WHEREAS, the Mayor of Battle Lake, Minnesota, finds that the following situation exists:

[List specific facts that support that there is a local emergency]

AND WHEREAS, the Mayor finds that the situation is sudden and unforeseen and could not have been anticipated; AND WHEREAS, the Mayor finds that conditions in the city have worsened considerably as a result of the situation; AND WHEREAS, the Mayor finds that this situation threatens the health, safety, and welfare of the citizens of the community; AND WHEREAS, the Mayor finds that the situation has resulted in catastrophic loss to (property/environment) or will cause such loss if not immediately addressed; AND WHEREAS, the Mayor finds that traditional sources of relief are not able to repair or prevent the injury or loss. NOW, THEREFORE, the Mayor declares this situation to be a local emergency effective at (time) on (date).

This declaration of local emergency will invoke the city's emergency management plan. The portions that are necessary for response to and recovery from the emergency must be used.

Mayor

Clerk Note: The council must give approval in order for an emergency declaration to last for more than three days .

Resolution by Council to extend period of local emergency (under Minn. Stat.§§ 12.29 and 12.37) WHEREAS, the Mayor of Battle Lake, Minnesota has found that the following situation exists:

[List specific facts that support that there is a local emergency J

AND WHEREAS the Mayor has declared that the situation is a local emergency; AND WHEREAS, the city council agrees with the Mayor's findings and further finds that the situation will last for more than three days; NOW, THEREFORE, the city council declares that the local emergency is recognized as continuing until (date). This declaration of a local emergency will invoke the city's emergency management plan. The portions that are necessary for response to and recovery from the emergency must be used. Passed by vote of the council on (date).

Mayor

Clerk



FEMA GUIDELINES AND REQUIREMENTS

All entry level and responder level personnel are required to have ICS 100 and IS 700 training classes.

Other classes may be deemed appropriate based on level of management, which would then require

additional training to include IC 300 and ICS 400. It is recommended that each person retake the course

every three years.

FEMA guidance states that elected officials are only required to take ICS 100 and IS 700.

These are needed in order to obtain any kind of FEMA grants and emergency funding that would ever be

applied for by the jurisdiction that would be making the request. It is also a fundamental requirement in

order to be compliant with the National Incident Management System (NIMS).

This training can be taken online by going to the following link. Once the training is completed please

print a certificate as proof of completing the class and provide to your supervisor.

The following persons in each department need to take the ICS 100 and IS 700. If you have already

taken the course(s) please provide documentation. If your name is not on the list that indicates that

we have the documentation in our office, however, please consider doing a refresher.

To access training on any computer, type in Fema Training https://training.fema.gov and select NIMS.

You will then be brought to the course list to choose the course(s) that you need to take.

Only the course number below is what still needs to be taken.

City Council Members

Gene ICS100 and IS700

John ICS100 and IS700 – Please retake (over 3 years)

Ryan ICS100 and IS700

Don IS700 – Please also retake ICS100 (over 3 years)

Marge IS700 - Please also retake ICS100 (over 3 years)

City Hall

Val Retake of ICS100 and IS700 (over 3 years)

Police Department

Tim ICS100 and IS700

Dave ICS100 and IS700

Public Works

Chris J. IS-00100.Pwb, IS00803 and IS0054 (all related to Public Works)

Adam S. IS-00100.Pwb, IS00803 and IS0054 (all related to Public Works)


Council Approved:

CITY OF BATTLE LAKE

PANDEMIC POLICY AS RELATED TO CORONAVIRUS COVID-19

PURPOSE To determine critical services and set policy for public health and safety.

PHASE ONE: CRITICAL SERVICES 1) ADMINISTRATION

a) Mayor and Council• Set policy and approve changes as needed.

2020

• Be available for special or emergency meetings regarding critical services and changepolicies as needed.

• Authorize Department Heads approve leaves as needed and to send employees homeif an illness should arise. See Appendix I

• Communicate policies.• Set priorities for public as determined by the State of Minnesota, Federal government

and health departments (MOH & CDC).• Use calling tree to communicate with staff and other administration.• Close buildings and/or limit use and corresponding hours.

b) Administration Department• Carry out policy set by Council• Communicate critical service policies to the public.• Cross-train with employees.• Report illnesses immediately to highest official.• Be aware of any changes to the virus and report to highest official and use calling tree

to communicate to council and public.• Use social media and web page to communicate changes in critical services.• Use appropriate means of sanitizing and disinfecting as suggested by MOH and CDC.

2) POLICE/EMERGENCY MANAGEMENT DEPARTMENTa) Police Chief

• Set up officers' schedules and continue to respond to calls.• Order necessary supplies and stock up for intended extended period.• Discontinue meetings and trainings to avoid large groups.• Do training through webinar/telecommunications/internet.• Any illnesses reported immediately to direct supervisor.• Use appropriate means of sanitizing and disinfecting as suggested by MOH and CDC.

3) PUBLIC WORKSa) Public Works Director

• Continue to monitor water delivery system.• Cross train with other employees.


• Report illness immediately.• Use appropriate means of sanitizing and disinfecting as suggested by MOH and CDC.

3) LIQUOR STOREa) Liquor Store Manager

• Continue to operate retail business.• Provide additional services that will help eliminate contact such as curb-side service.• Cross train with other employees.• Report illness immediately.• Use appropriate means of sanitizing and disinfecting as suggested by MOH and CDC.

PHASE TWO: IMMEDIATE TO FULL RESPONSE

1) EMPLOYMENT POLICY:• Notify employees and implement health measures to limit contact with the general

public.2) EVENTS:

• Begin the planning for cancelling city services or events to be held in the city3) NOTIFICATION:

• Notify public, residents, businesses and other stakeholders of possible cutbacks inservices if needed and depending upon seriousness of the outbreak. Use advice fromany state and/or federal agencies (CDC, MOH and FEMA to make decisions regardingfull implementation.

PHASE THREE: FULL REPONSE

1) Cut back on all non-critical city services, communicate with employees, residents andstakeholders that cutback is immediate.2) Implement telecommuting or remote work if possible, for non-critical positions and as appropriatefor function.3) Cancel all employee travel and city events. Close all buildings and/or businesses as determinedby state and federal agencies.4) Implement back up staffing as needed.

EFFECTIVE DATE: This policy shall be effective upon approval by the Battle Lake City Council this 20th day of March, 2020

Gene Kelm, Mayor

Attest:

Valerie Martin, Clerk/Treasurer


APPENDIX I

Employee Use of Leave and Response to COVI D 19

Current Policy Sick Leave - Purposes Sick leave shall be granted to employees when unable to perform work duties due to illness, disability, necessity of medical, dental or chiropractic care, childbirth, pregnancy disability or exposure to contagious disease where such exposure may endanger the health of others with whom the employee would come into contact in the course of performing work duties. Employees may also use accumulated sick leave for medical, dental or optometric appointments for regular preventative care for themselves or dependent children. In the event that an employee must attend to a member of the employee's immediate family, accumulated sick leave may be used for that purpose. Up to 24 hours of sick leave may be used for death in the employee's immediate family, or in the immediate family of the employee's spouse. Immediate family is defined as the employee's spouse, child including stepchildren or foster children, father, mother, brother, sister, father-in-law, mother-in-law, grandparents, grandchildren or one living in the same household as a member of the family.

What to do if you feel ill At the first sign of illness, you should leave work immediately to avoid exposing coworkers and you should stay home until you are completely recovered, or the pandemic flu virus has been ruled out.

What to do if you've been exposed to the virus If you have been in contact with someone who is suspected of having the virus, you should report this information to your supervisor and stay home until the pandemic virus has been ruled out for the original contact person or for you or until you have recovered fully from the flu.

When you can return to work You may be required to produce a physician's note stating that you may safely return to work, depending upon the availability of medical providers and the severity of the pandemic outbreak.

What will happen if your sick leave is exhausted If your sick leave runs out or is insufficient, you will first be required to use vacation, accrued compensatory time and applicable disability insurance. If you do not have any paid leave available through the City's paid leave programs, you may be considered for a special extended leave program which is only available during a pandemic, should the council make this program available.

What will happen with your health insurance If you are eventually forced to use unpaid leave due to a pandemic related illness or complication thereof, the City may continue its share of all insurance benefits as approved by the Battle Lake City Council. Each situation will be handled individually.


COMMUNITY DEVELOPMENT AGENCY

OTTERTAIL COUNTY - MINNESOTA

Situation Report for Organizations that Support

Employees and Employers:

Otter Tail County COVID-19 Response

Tuesday, March 17, 2020

Government Services Center 520 West Fir Avenue

Fergus Falls, MN 56537

The content of this message is intended for organizations that support employees and

employers (e.g. Chambers, EDAs, etc.). We will continue to share new information as it

becomes available. We encourage you to provide relevant content with your members

and other stakeholders.

Action Steps:

• Please distribute to internal staff as appropriate.• Please share relevant information with your members and other stakeholders.

• Please encourage your business partners to complete this short business impact

survey right away.

• To protect the public's health and slow the transmission of coronavirus {COVID-

19), please follow MDH guidelines and strategies.

Recent Updates:

• This morning, the Otter Tail County Board of Commissioners declared a state of

emergency under the authority given under Minnesota State Statute 12.29 due

to the ongoing and expected response to and recovery from COVID-19.

• This morning, the Otter Tail County Board of Commissioners passed the attached

resolution for business support due to COVID-19.

• Last night, the Governor announced the closure of Minnesota restaurants and

bars to dine-in customers as well as other places of public accommodation and

amusement by today, March 17th at 5:00 pm until March 27 at 5:00 pm.

• Last night, the Governor also issued an executive order providing immediate

relief to employers and unemployed workers during the COVID-19 Peacetime

Emergency.

General Resources:

• Minnesota Department of Health has established a COVID-19 Hotline for the public:

o 651-201-3920 OR 1-800-657-3903

o Staffed 7:00 am to 7:00 pm, 7 days a week

• Otter Tail County Public Health

• Otter Tail County Community Development Agency

OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

LIVE YOURbestlifeHERE.

@ ottertailcountymn.us


• MN DEED Information and Resources for Workers

• MN DEED Information and Resources for Employers

• Identified cleaning products list

Contact:

Amy Baldwin

[email protected]

(218} 998-8050

Nick Leonard

[email protected]

(218} 990-8057


RESOLUTION FOR BUSINESS SUPPORT DUE TO CORONAVIRUS (COVID-19) Otter Tail County Resolution No. 2020 -

WHEREAS, the County recognizes that Governor Tim Walz declared a state of emergency in response to the Coronavirus (COVID-19); and

WHEREAS, Governor Tim Walz issued Executive Order 20-04 providing for temporary closure of bars, restaurants, and other places of public accommodation; and

WHEREAS, the Center for Disease Control and Prevention (CDC) is providing guidelines for strategies to follow to slow the spread of COVID-19 in Minnesota and Otter Tail County; and

WHEREAS, these essential public health actions have created significant challenges for Otter Tail County businesses and workers; and

WHEREAS, there will be considerable recovery resources released in the coming months and communities that are prepared to access those resources will be better positioned to move towards recovery.

NOW, THEREFORE, IT IS HEREBY RESOLVED:

The Otter Tail County Board of Commissioners directs the Community Development Agency to realign its priorities and efforts to focus on supporting businesses and workers impacted by COVID-19 in Otter Tail County, including but not limited to:

• Act as a contact point to connect area businesses with information and resources• Form a task force that would convene regularly to provide updates on current situation and

assessment of impacts to employers and the workforce in the county• Prepare policy and program recommendations for short- and long-term policies and solutions at a

local, state and federal level• Build capacity and communication channels to be prepared to access and update impacted

businesses on disaster resources from State and Federal programs as they are deployed

Upon the motion of _____________ , is seconded by ________ , and passed on a vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.

Adopted at Fergus Falls, Minnesota, this 17th day of March 2020:

OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: --------------

By: _______________ _ Attest: _____________ _ Leland R. Rogness, Board of Commissioners Chair Nicole Hansen, Clerk


EMERGENCY MANAGEMENT

OTTERTAIL COUNTY - MINNESOTA

Situation Report for City and Township Officials:

Otter Tail County COVID-19 Response

Situation Report #2 Wednesday, March 18, 2020 7:30pm

The content of this message is intended for community officials and response partners

who have a need to know the information to perform their duties. We will continue to

share new information as it becomes available.

Action Steps:

• Please distribute to internal staff as decided upon by community.

• Share with us your experiences and observations.

• Document your community's expenses specific to this event.

• Consider your agency's continuity of operations concepts {e.g. service

prioritization, line of succession/delegations of authority, human resource

considerations, alternative service delivery methods, etc.)

• To protect the public's health and slow the transmission of coronavirus {COVID-

19), please follow MDH guidelines and strategies.

Recent Updates

• On March 18, Otter Tail County announced it will be limiting public access to all

county buildings until further notice. Services will continue to be provided to

citizens by phone, email, & by appointment if deemed necessary. Solid Waste

will continue essential services and the courthouse will be open only for

essential business with the court.

• On March 17, the Otter Tail County Board of Commissioners declared a local

state of emergency under the authority given in Minnesota State Statute

Chapter 12.29 due to the ongoing & expected response and recovery from

COVID-19.

o A city may declare a local state of emergency per Statute 12.29 if it determines the

need for additional local powers or resources to respond to local conditions.

520 West Fir Avenue Fergus Falls, MN 56537

o As the President's National Emergency declaration covers a/150 states, and the MN

Governor's peacetime declaration covers all counties, it is not necessary to declare a

local state of emergency to qualify for state/federal disaster funding.

218-998-8067 ®

o Please contact County Emergency Manager Patrick Waletzko for further

clarification.

OTTER TAIL COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

LIVE YOU R best l(f e H ERE.

@ ottertailcountyrnn.us


• Also at the March 17 meeting, the Board of Commissioners passed a resolution

to support businesses and directs the Community Development Agency to

realign its priorities and efforts to focus on supporting businesses and workers

impacted by COVID-19 in Otter Tail County.

• The Board of Commissioners has scheduled an emergency meeting for 1:00pm

on Friday, March 20 for the purpose of continuing to discuss the county's

preparation and response to COVID-19. Otter Tail County continues to follow

CDC and MOH guidance regarding holding events with more than 10 people and

is making the meeting available live via GoToMeeting webinar software.

• On March 16, the City of Fergus Falls declared a local state of emergency under

the authority given in Minnesota State Statute Chapter 12.29.

• On March, the Governor issued Executive Order 20-04, announcing the closure

of Minnesota restaurants and bars to dine-in customers, as well as other places

of public accommodation and amusement by March 17 at 5:00pm.

• The Governor also issued Executive Order 20-05, providing immediate relief to

employers and unemployed workers during the COVID-19 peacetime emergency.

Additional Information

• Otter Tail County Public Health will be notified if a person has tested positive

within the county jurisdiction.

• Otter Tail County Public Health continues to monitor the status of COVID-19 with

a full Department Operations Center activated and is continuing to coordinate

efforts with all health/healthcare partners and emergency responders.

• Otter Tail County Emergency Management continues to monitor the status of

COVID-19 and provide support to all aspects of county/city/township, public

safety, and partner preparation and response.

• The Otter Tail County Deputy Administrator and Community Development

Director continue to coordinate planning efforts and monitor impacts with local

economic and community development agencies, and business/commerce

associations.

• The Governor's Executive Orders 20-02 and 20-01 remain in effect.

Community Perspective

All local businesses, schools and community groups are encouraged to continue working

with customers, staff, and members to:

• Follow prevention measures for any infectious disease

• Follow additional community mitigation guidance available from the CDC.


• Contact their health care provider or use MDH COVID-19 Hotline for symptom

screening and testing guidance

• Prepare for & implement care of self and others at home

• Plan for future events with guidance for infectious disease

General Resources

• Otter Tail County Public Health:

https://ottertailcountymn.us/department/public-health/

• Minnesota Department of Health {MDH)

o Coronavirus Disease {COVID-19):

https://www.health.state.mn.us/diseases/coronavirus/index.html

o Community Mitigation Hotline {Schools, Childcare, Businesses, etc.):

651-297-1304 or 1-800-657-3504; staffed 7:00am to 7:00pm

o Public Hotline: 651-201-3920 OR 1-800-657-3903

Staffed 7:00 am to 7:00 pm, 7 days a week; interpreters are available.

o Materials & Resources on Coronavirus Disease 2019 {COVID-19)- including

translated documents, including American Sign Language:

https://www.health.state.mn.us/diseases/coronavirus/materials/index.html#asl

• Centers for Disease Control {CDC)

o Coronavirus Disease 2019 {COVID-19):

https://www.cdc.gov/coronavirus/2019-ncov/index.html

o Workplace Home and Community Quick Guidance:

https://www.cdc.gov/coronavirus/2019-ncov/downloads/workplace-school-and

home-guidance.pdf

• Environmental Protection Agency Identified Cleaning Products List:

https:ijwww.epa.gov/sites/production/files/2020-03/documents/sars-cov-2-list 03-03-

2020.pdf

Contact for City and Township Officials

Patrick Waletzko, County Emergency Manager

Email: [email protected] Phone: 218-998-8067


Kyle Hartnett

! Acfu:ms-

Posted 17 hours ago I R.epty • � I Whether a city needs to dedare a local emergency depends on what actions the city wants to take. When a city declares an emergency under Minnesota statute, section 12.29, it grants itself specific authorities that it would not otherwise have. Pursuant to Minnesota Statutes, section 12.37, during an emergency, cities have the authority to enter into contracts and take additional actions to deal with the emergency without complying with time--eonsuming procedures and formalities typically prescribed by law pertaining to:

The pertormance of public work.

Entering into contracts;

Incurring obligations.

Employment of temporary workers.

Rental of equipmenl

Purchase of supplies and materials.

Limitation upon tax levies.

The appropriation and expenditure of public funds.

If your city needs, as a result of the pandemic, to exercise these powers without meeting the typical procedures it would need to declare a local emergency.

A city may need to declare an emergency to trigger implementation of its emergency operations plan. Cities should review their emergency operations plan and conform to the requirements therein. Charter cities may also have specific requirements and authorities related to emergencies in their charters. Charter cities should review their charter to determine if there is a need to dedare a local emergency.

As of now, LMC is not aware of any requirement for cities to declare a local emergency in order to be eligible for potential state or federal funds.

As the governor has already dedared a state of emergency, cities are already authorized to hold meetings via telephone or other electronic means pursuant to Minnesota Statue, section 13D .021, if the mayor, chief legal counsel, or chief administrative officer determines it is not practical or prudent to hold the meeting in person.

You can find more information on emergency management in Chapter 12 of the LMC Handbook fQ(MinneSQta Cities: PubJicSafety and Emergency Management

Kyle Hartnett staff Attorney II


RELEVANT LINKS:

HSEM Grants.

Minn. Stat.§ 12.29.

Proclamation Declaring a Local Emergency, LMC model form. Extending the Period ofa Local Emergency, LMC model resolution.

HSEM. FEMA. Minnesota Disaster Management Handbook (rev. 2011).

Minn. Stat. § 12.37.

Handbook, Expenditures Purchasing and Colllracts.

See LMC information memo, Meetings of City Councils.

Minn. Stat. § 626.84, subd. 2.

Minn. Stat. § 471.59. Minn. Stat.§ 12.331.

Financial Assistance is often available to assist cities in developing an emergency organization, as well as meeting other NIMS requirements. However, cities that do not comply with NIMS are ineligible for certain federal emergency management grants (such as for fire department related purchases).

C. Declaration of a local emergency

The declaration of a local emergency by the mayor activates the city's emergency organization structure. Once declared, the city's designated emergency manager should contact the county emergency management coordinator. If additional resources are needed, the county coordinator will contact the Minnesota Department of Public Safety, Homeland Security and Emergency Management (HSEM) division, which will assign a person to coordinate the city's needs and available resources. Assistance from the Federal Emergency Management Agency (FEMA) may also become available if requested by the governor and/or HSEM.

The declaration of an emergency allows cities to utilize special provisions in many state statutes. In particular, the council is able to combat the disaster and provide emergency assistance without complying with timeconsuming procedures and formalities that are generally required before:

• The performance of public work.

• Entering into contracts.

• Incurring obligations.• Employing temporary workers.

• Renting equipment.

• Purchasing supplies and materials.

• The appropriation and expenditure of public funds.

An emergency declaration also allows cities to schedule and conduct meetings under special provisions of the Open Meeting Law. One limitation on the power of a city to handle a disaster is that cities cannot affirmatively authorize their employees or other agents to carry firearms on behalf of the city if they are not licensed as peace officers or security guards.

D. Intergovernmental assistance

1. Mutual aid

Cities have a long tradition of providing others assistance, especially in times of emergency.

League of Minnesota Cities Handbook for Minnesota Cities Public Safety and Emergency Management

9/25/2019 Chapter 12 I Page 5


[email protected]

To: [email protected]; [email protected] Subject: RE: City Clerks/Administrators: COVID-19 and Utility Disconnections

Hello Clerks and Administrators:

LMC Research has been receiving questions and monitoring discussion regarding the suspension of utility disconnections due to the COVID-19 outbreak.

Several of Minnesota's major public utilities, including Xcel Energy, CenterPoint Energy, Connexus Energy, and Minnesota Power have suspended disconnections and/or extended Cold Weather Rule protections beyond April 15. In addition, several electric cooperatives, cities, and city public utilities commissions have suspendeddisconnections, including the City of Minneapolis, St. Paul Regional Water Services, and Rochester Public Utilities,among others. Fresh Energy, a Minnesota-based advocacy group, is maintaining a list of Minnesota utilities thathave suspended disconnections, viewable here. There is no mandate from the State of Minnesota to suspenddisconnections; the actions of these utilities are voluntary in nature.

Cities and city public utility commissions thinking of suspending disconnections should review their ordinances and policies to determine if any changes should be made. Charter cities will need also need to consult their city charters, as charters often contain provisions regarding utility service.

Minnesota Municipal Utilities sent the following in an email to its membership: "In this time of great uncertainty, we suggest that you modify your disconnection policy to suspend disconnections during and beyond the Cold Weather Rule period as part of your crisis response plan." The full text of the email is attached.

The Minnesota Rural Electric Association states the following in a letter to its membership: "The MREA Board appreciates that cooperatives across the state are evaluating their service disconnect policies in conjunction with their rapidly evolving pandemic response activities, and endorses this as one of the important considerations at this time." The full text of the letter is attached.

The League is continuing to monitor the situation and will communicate any changes if and when they occur - as always, certification of delinquent amounts for water utility bills is an option that cities can use as an alternative to disconnection. In some cases, this method of collecting delinquent amounts is preferable to disconnection. In addition, the Cold Weather Rule remains in effect until April 15. Details on certification and the Cold Weather Rule can be found in the LMC Memo Securing Payment of Utility Charges (www.lmc.org/resources/ ... ).

Kevin Teskey Staff Attorney II League of Minnesota Cities Saint Paul MN (651) 281-1292

1


Press Release

The Battle Lake City Council has passed a Resolution declaring a Local Emergency due to COVID-19.

Even though the State and County have declared this pandemic an emergency, the council wants to be

proactive and in front of the situation and have all the tools that are available to deal with this

pandemic. We have not heard of any confirmed cases in otter Tail County at this point. The Council also

passed a Pandemic Response Policy related to COVID-19. This policy outlines how the staff and council

will move forward at different levels of the pandemic.

During this meeting, the council also voted that late fees will not be assessed for utilities or we will not

disconnect users due to nonpayment. This will be for the months on March and April. Bills will still be

due and payable on the same date, but the council hopes this might assist some residents and

businesses that are severely affected by the emergency and give them some time to pay their bill at a

later date,

City Hall continues to be closed to the public, but staff members will still report to work at City Hall and

are available via telephone or e-mail. Staff and council members will continue to monitor this situation

and will work with other entities to make decisions based on what's best for Battle Lake residents and

businesses. The liquor store continues to remain open and has curb-side delivery available. The police

department also continues a regular rotation to keep the community safe. Please follow the

recommendations of the CDC and MOH on how to protect you and your family from COVID-19.


Documents

BATTLE LAKE CITY COUNCIL EMERGENCY MEETING-COVID …...BATTLE LAKE CITY COUNCIL . EMERGENCY MEETING-COVID-19 PANDEMIC . Friday, March 20, 2020 . 4:30 P.M. • Call to Order • Pledge