Athletic Directors Workshop March 2011 presentation for Athletic Directors CAAD Conference March 2011 1

Athletic Directors WorkshopAthletic Directors WorkshopMarch 2011March 2011

presentation forpresentation for

Athletic DirectorsAthletic DirectorsCAAD ConferenceCAAD Conference

March 2011March 20111


TopicsTopics Review of rules regarding determining

academic eligibility Eight Semester Rule Transfers from non-CIAC member school to

a CIAC member school Review of when a transfer notification form

is required Review of when an athlete can play with or

for a team from another school

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TopicsTopics Start and end of the season for student-

athletes Review of “non-school team” rules Out of season camps – what is the coach

allowed to do? Out of season park & recreation and open

gym programs Out of season coaching regulation

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When Is Academic Eligibility Determined?When Is Academic Eligibility Determined? Fall sports – final grades from previous

school year Summer school grades Other seasons – when report cards are

distributed or the fourteenth day after the marking period ends

Incompletes – 10 school day rule Student-Athletes with a IEP or 504 Plan Snow days implications Quarter grades/semester grades Block scheduling

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Eight Semester RuleEight Semester Rule The eight semester rule is an academic rule that

places the emphasis on the student graduating in four years

Affecting all students who entered grade 9 in Sept. 2006 and after

(8) consecutive semesters or four (4) consecutive years of eligibility

Not eligible or elect to not participate - no fifth year

of eligibility

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Eight Semester RuleEight Semester RuleAppealsAppeals Stress what occurred in the student’s life that caused

the student to repeat a year

The situation must be unforeseen, unavoidable or unusual and beyond the control of the individual

Academic records must be provided and documentation on intervention by the school to help the student meet academic requirements

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Eight Semester RuleEight Semester RuleAppeals (cont.)Appeals (cont.) Documentation in support of the appeal and the

unusual circumstances much be presented by the school and/or family

Medical documentation to support the waiver request

The school must be represented at the appeals hearing

Injuries sustained in playing a sport are not grounds for an appeal

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Eight Semester RuleEight Semester Ruleadviceadvice Be sure parents and athletes are aware of the rules

Be sure guidance and special education are aware of the rule and the impact of retention or lack of academic performance

If a parent requests the school appeal on their behalf, please be sure you have all of the facts and documentation prior to submitting a formal appeal to CIAC

If you a have a valid case do not wait to submit the school’s request for a waiver

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Transfers (10,11,12) From Non-Ciac Transfers (10,11,12) From Non-Ciac member Schoolsmember Schools

How long did the student attend school? Is the student otherwise eligible? Did the student repeat a grade?

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Transfer Notification FormTransfer Notification Form Must be initiated by receiving school online

when the student is NOT immediately eligible by rule

Notification Purpose – to insure that transfer was not for athletic reasons

To reduce wait period from 365 to 50% of varsity schedule in the sport

Example – The student played the sport(s) in present or preceding season in grades 10, 11, or 12 and did not move to a new school district or service area – Westhill to Trinity Catholic

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Transfer Notification FormTransfer Notification Form Call CIAC if uncertain as to eligibility

status of transfer students or to determine if the transfer notification form is required

Notification form not required when… 9th grade transfers Transfers that move to a new school district

with parent or guardian Student has not played the sport in grades 10,

11, 12

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Rules that allow an athlete to play Rules that allow an athlete to play withwith or or forfor another school another schoolSchool choice rulesSpecial Education placements or alternative educationTeams of oneCooperative team programsMost asked question:Schools with Athletic Program – but not all sports

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What is the “official” CIAC season?What is the “official” CIAC season? The official start of the season The official end of the season

If on or off a tournament roster If team does not qualify for the tournament Practices after the regular season if not in a

tournament

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““Non-school team” RuleNon-school team” RuleCommon misconceptionsCommon misconceptionsSeason – when / lengthNumber of teams allowedTeam vs. individual contactRequirement of school to maintain information and make it available if requested

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““Out of Season” sports campsOut of Season” sports campsNo school uniforms or equipment identifying the school

May not be organized, supervised, or operated by the school

Booster clubs

Funds maintained within the school

Funds independent of the school

Schools or coaches may not finance camp expenses

When a coach may be involved:

Maximum contact period – 10 days

May not coach team as an exclusive team unit

May not exceed 10% of the camp membership15


““Out of Season” parks and recreationOut of Season” parks and recreationCoach must be a bona fide Parks and Recreation employee

Minimum annual salary of $2,000 Program must not include skills teaching Coaching prohibition Open registration to all of an age group in

the community Registration fee required

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Open GymOpen GymMay not be for a select group of studentsCoaching, instructing of skills or strategies not permittedNo more than 50% of participants may be from a team in the sport being offered

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What a school/coach can and can’t do What a school/coach can and can’t do with students not on an eligibility listwith students not on an eligibility listDuring the summerDuring the school yearStatus on a “non-school team” when the high school coach is involvedLessonsConditioning

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What a school/coach What a school/coach cancan do do “Out of Season”“Out of Season”Coach son/daughterNon-school team (chart)Bona fide employeeSummer camp – 10%Conditioning programsOpen gym – 50% rule – no instruction

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What a school/coach What a school/coach can’tcan’t do do “Out of Season”“Out of Season”Coach or instruct his/her athletesOrganize, operate, supervise practices/contestsOrganize fundraising for out of season programsGive lessons to team membersIssue equipment other than safety gearOrganize captains practice

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Questions for the coachQuestions for the coachWhat a coach should ASK themselves:What a coach should ASK themselves:Am I at any time in contact with any of my member school athletes for the purpose of coaching or instructing them during the out of season?Am I observing and offering suggestions to my member school athletes during out of season league contests?Am I organizing or collecting money for my member school athletes for out of season leagues? 21


Questions for the coachQuestions for the coachWhat a coach should ASK themselves:What a coach should ASK themselves:Am I issuing non-safety equipment or arranging the use of school facilities for my member school athletes for out of season activities?Am I doing anything to enhance my program and gain an unfair advantage during the out of season?

If you answer YES to any of these questions you are most likely violating a CIAC Regulation. 22


Information Items Sanctioning procedures NFHS – Equipment, facilities, uniform and rule changes

by sport* Communication protocol to follow when there is a dispute

with officials Background checks for officials Grants program for officials groups Cooperative team regulations Changes in CIAC by-laws being considered Track entries Middle school athletic guidelines Authority of the athletic trainer at events

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SanctioningSanctioning2 Teams from different states complete out of state game form - online eligibility center

Borderline StateBorderline State3 or more states – if you are hosting, submit form via fax to CIAC

Other state associations approve it

CIAC approves other states’ forms

NationalNationalGo on the NFHS website and register as event manager.A PowerPoint presentation will guide you through the process. 24


presentation forpresentation for

Athletic DirectorsAthletic DirectorsCAAD ConferenceCAAD Conference

March 2011March 201125

Documents

Athletic Directors Workshop March 2011 presentation for Athletic Directors CAAD Conference March 2011 1