ATASS Budget Proposal

Update on Fiscal Year 2004 & Fiscal Year 2005 Request

Understanding the Context for the ATASS Budget

Where are we?

How did we get here?

Where do we need to go?

Where Are We? Current Systems Supported by ATASS

Course Applicability SystemOn-line Course Equivalency GuidesArizona Course Equivalency Tracking SystemArizona Curriculum Routing and Evaluation SystemArizona Statewide System for Information on Student TransferATASS Web site

Where are we?

PoliciesCurriculumTechnical Support Systems

PoliciesAPASC participated in a retreat in November 2002As a result of the retreat, APASC set goals in the following areas: Evaluation of the transfer model Intent for strategic planning for technology systems Statewide staffing and support Strategic planning for ATASS budget

APASC has since identified a budget subcommittee and a technology planning committee who will work jointly to plan for the systems

Policies

APASC approved the GEATF recommendation to expand the AGEC policy so that individual community colleges can evaluate other regionally accredited higher education institution’s general education courses for inclusion in the AGEC

Curriculum

APASC approved the curriculum framework for the new Associate of Arts in Elementary Education (AAEE) degreeAPASC has charged the AAEE workgroup to develop advising models for the new degreeAPASC has supported improvements to individual pathways based on ATF recommendationsAPASC has charged a group to begin the evaluation of the curricular components of the transfer model beginning Fall 2003

CAS Usage Statistics and Satisfaction Survey Results

• Over 10,000 student accounts in CAS• 109,138 hits on CAS website per week• 15,745 forms have been processed

through ACETS since its inception• CAS satisfaction survey results

• 89% feel CAS has useful information• 81% find CAS user friendly

• 94% would use CAS again

AzCAS Developments

Development and Pilot of ATF Chatlines Original deliverable of CAS RFP Online chair report form and meeting notes Allows institutions to update ATF membership

information

Academic Curriculum Routing and Evaluation System ACRES is fully implemented at Central Arizona College and is being piloted by ASU College of Liberal Arts and Sciences and School of Business. Arizona Western College is preparing to pilot ACRES in early 2004.

AzCAS Future Developments

Arizona Transfer Pathway Guides

Transfer Student Ombudsperson Application

AGEC Planning Guides and Course Lists

ASSISTDevelopments

All institutions are current in their submission of ASSIST dataASSIST is being utilized by colleges for management information and decision makingASSIST continues to be utilized for Carl Perkins III reporting and Student Right to KnowUniversity data documentation completeCommunity college data documentation is underway and is scheduled for completion in SeptemberData documentation is the final deliverable in the original ASSIST agreementASSIST training will continue as needed

How did we get here…

Convey a common understanding how the systems have grownMany enhancements to the CAS systems since inception of the projectRequests for system enhancements have come from institutions and have been prioritized and approved by APASCRecognize a need for support plan for mission critical applicationsSystems need to be sustained for model to be successful

Where do we need to go..

APASC commitments Develop strategic plan for technical

support systems in collaboration with annual budget request

Develop multi-stage process for the evaluation of the transfer model

Staff Support for AzCAS Systems

An additional technical person is requested Provide support continuity for current mission critical

systems, such as the CEG, Transfer Guides, and ATAC communication (ACETS)

Maintain growth of new software applications in support of the transfer model and those supporting it

Keep underlying technical environment at expected support levels

Keep pace with emerging technologies to avoid obsolete systems. For example: Server-to-server protocols Data exchanges Interfaces to various SIS

ATASS Funding 2003 & 2004

FY03: $569,900 (including adjustments) The state funded $217,100 of the $225,700

requested and $3,400 was reverted to the state mid-year.

The community college and university sectors each provided $178,100 in match money.

Notes: The university sector match is divided equally among

ASU, NAU, and UofA. The community college sector match is divided by

FTSE.

ATASS Funding FY 2004

FY04: $566,914 The state request is for $213,700. The community college and university

sectors will each provide $176,607 in match money.

Adjusted FY04 Budget including proposed new hire is $641,914.

New Systems Analyst ($75,000) will be funded in FY04 with ATASS carryforward funds.

FY 2004 Request Summary

State Community Colleges

Universities ATASS Carryforward

Total

Continuation

$213,700

$176,607 $176,607 000,000 $566,914

Proposed new hire

000,000 000,000 000,000 $75,000 $75,000

Totals $213,700

$176,607 $176,607 $75,000 $641,914

ATASS Funding FY 2005: Proposal Continuation budget request

The state will be asked to fund $227,100. The community college and university sectors

are each being asked to provide $186,871 in match money.

Decision package budget request $75,000 for additional technical staff line The community college and university sectors

are each being asked to provide $37,500. Note: Combined requested from each

sector: $224,371

Scenarios for FY 2005 Funding

Best case scenario for Decision Package Funding Each sector would fund a portion of the $75,000 The remaining portion of the position funding

would come from ATASS carryforward This would be determined after FY 2004 based

on state revertmentsWorst case scenario for Decision Package Funding Each sector would fund $37,500

Each sector needs to commit to the worst case scenario for Systems Analyst position to be hired in FY 2004

FY05 Request Summary

State Community Colleges

Universities

Total

Continuation

227,100 186,871 186,871 600,842

Decision 000,000 37,500 37,500 75,000

Totals 227,100 224,371 224,371 675,842