Upload
hoangcong
View
230
Download
0
Embed Size (px)
Citation preview
1
Version 10.0 – Update 10-2015
Ascena Retail Group Inbound
International Routing Guide
Table of Contents
1. International Shipping
1.1. Shipment Terms
1.2. Delivery Time Frame
1.3. Late Shipment
1.5. Over/Short Shipment
1.6. Deduction of Discount or Penalty from Commercial Invoice
1.7 Packing List Violations
1.8 Consignee
1.9 Broker
1.10. Destination
1.11. Service Providers
1.12. Ocean Shipment Procedures
1.13. Air Shipment Procedures
1.14. Factory Load Container Requirements (FCL)
1.15. Loadability Guidelines
1.16. Vendor Liability
1.17. Lane Bryant / Catherine’s PREASN Entry
2.1. Contacts
2
Version 10.0 – Update 10-2015
1. International Shipping
1.1. Shipment Terms
1.1.1. Ocean Shipments
1.1.1.1. Ascena Retail Group, Inc. ( also known by brand as Justice, Lane Bryant,
Catherines, Maurices, Dressbarn, Ann Taylor, and Loft or by buying office as
Ascena Global Souring or Charming Shoppes International) international ocean
Purchase Order (“PO”) is issued on the terms of “FOB”. This means the cargo
must be delivered to the Ascena appointed ocean consolidator in or near the
designated load port (or to the appropriate ocean terminal if factory loaded
container) according to the stipulated ship date denoted on the PO for
consolidator shipments.
1.1.1.1.1. All export clearances and origin charges are the responsibility of the
vendor/factory excluding AMS.
1.1.2. Air Shipments
1.1.2.1. Ascena international air POs are issued on the terms of “FCA”. This means the
cargo must be delivered to the Ascena appointed airfreight forwarder in or near
the designated airport.
1.1.2.1.1. All export clearances and origin charges are the responsibility of the
vendor/factory.
1.2. Delivery Time Frame
1.2.1. The delivery date is stated on the Ascena Retail (by brand) PO as the, Do Not Ship
After (DNSA) or Ex-factory Date or Cancel Date (term depends on brand) and will
be the latest date for the cargo to be at the Ascena Retail’s appointed
consolidator’s facility.
1.2.2. Ascena ocean consolidator will accept deliveries up to 14 days prior to the
stipulated Delivery Date and can ship up to 7 days prior to DNSA/ex-factory date
1.2.3. Any storage charges associated with early delivery of 7 days or more will be the
responsibility of the vendor.
1.2.4. Any booking scheduled to drop off at consolidator or (factory load) at port terminal
after DNSA/ex-factory date will be “excepted” within consolidator’s system and
3
Version 10.0 – Update 10-2015
buyer/merchant will be required to approve before shipment will be accepted by
ocean consolidator.
1.3. Late Shipment
1.3.1. Cargo not delivered to Ascena’s appointed ocean consolidator by the Delivery Date
will be considered late. For late delivery, Ascena reserves the right to:
1.3.1.1. Cancel the PO
1.3.1.2. Accept the PO and initiate a late shipment penalty/chargeback in accordance
with penalty schedule.
1.3.1.3. Request for the goods be transported by “air” at the vendor’s expense. Ascena
preferred air forwarders must be used in all cases. There are two options for how
this can be handled.
1.3.1.3.1. Option 1- Vendor will be responsible to prepay the air/ocean cost
difference and pay the Ascena Retail air forwarder directly. Ascena
Transportation provides appointed air forwarder ocean cost per CBM to
calculate air difference. The Terms will change to FCA.
1.3.1.3.2. Option 2 -Brand will lower the FOB cost of the goods to account for the
incremental charge of airing the merchandise. Air Transportation cost
will remain collect. Terms will Change to FCA.
1.4. Over/Short Shipment
1.4.1. Over/short shipment variance is dependent on brand.
1.4.2. If a short shipment of more than the allowable variance is anticipated, the Vendor
must inform the appropriate Merchandising Department or Sourcing Office/Agent.
No short shipments of POs (outside of brand announced variance) will be allowed
without approval.
1.4.3. For any short shipment greater than the allowable variance, Ascena reserves the
right to raise a short shipment discount. If the short shipment percentage is high
or out of allowable variance, the PO could be subject to a cancellation.
1.4.4. For any split shipment, Ascena Retail reserves the right to initiate a split shipment
penalty and to chargeback any additional expenses and costs incurred for
processing multiple shipments
4
Version 10.0 – Update 10-2015
1.4.4.1. If a PO is split across multiple loads there must be separate ASN’s submitted for
each load. For instance, if the PO is on two loads there should be two ASN’s.
1.4.4.2. Each ASN for a split-shipment needs to accurately represent the portion of the
PO that is on each individual load. Failure to do so will result in a chargeback to
the vendor. Only submitting one ASN for a PO that is split-shipped or not
submitting a separate ASN for each portion of a split-shipped PO will also result
in a chargeback to the vendor.
1.4.5. Variance allowable: Justice 3%, Lane Bryant 5%, Catherines 5%, maurices 5%,
dressbarn 0%, AnnTaylor X%, Loft X%
1.5. Deduction of Discount or Penalty from Commercial Invoice
1.5.1. Should there be a discount or penalty applied for a short, split or late shipment the
Vendor must deduct the discount or penalty from the shipment it applies to and
make the necessary statements and deductions on the commercial documents
applicable and presented with the shipment.
1.5.2. If discounts or penalties are not properly deducted or notated on the commercial
documents presented with the shipment and a chargeback must be processed,
deductions will also be made for any improperly declared or valued merchandise at
time of entry with US Customs and Border Protection.
1.6. Packing List Violations
1.6.1. The “Packing List” delivered to Ascena’s designated ocean consolidator must be
COMPLETED ACCURATELY and match the actual case details of the shipment.
1.6.2. Vendors are required to provide Ascena’s designated ocean consolidator with a
pre-packing list 24 to 48 hours prior to the delivery or pick up of the goods at the
consolidator’s facility.
1.6.3. Any packing list violation will be subject to a penalty of 3% of the FOB value of
the shipment (with a maximum penalty charge of US$1,500 and a minimum of
US$300 for each shipment). The vendor will be charged as soon as the violation
claim is reported by our Distribution Center.
1.7. Consignee
1.7.1. The Following Consignee information is to be used for Justice and maurices
shipments and any other shipments (any Ascena brands) that involve POs
processed and managed through Ascena Global Sourcing
5
Version 10.0 – Update 10-2015
Tween Brands Service Co.
8323 Walton Pkwy
New Albany, OH 43054
1.7.2. The following consignee information is used exclusively for shipments that
involve POs processed and managed by Ascena’s wholly owned buying agent and Kirkstone
under agent 2177.
CSI Industries, Inc.
3750 State Road
Bensalem, PA 19020
1.7.3. The following consignee information is used by individual brands ordering
directly with vendors
Catherines Inc.
3750 State Road
Bensalem, PA 19020
Lane Bryant
3344 Morse Crossing Road
Columbus, OH 43219
dressbarn, Inc.
933 MacArthur Blvd.
Mahwah, NJ 07430
6
Version 10.0 – Update 10-2015
1.8. Broker
1.8.1. Ascena Retail Group’s designated broker for all Ascena AGS POs and non-AGS
Justice and maurices sourced PO’s is Expeditors. Ascena Retail Group’s designated
broker for Non AGS POs for Lane Bryant, Catherines, and dressbarn sourced POs is
OHL International, Inc. The contact information is listed below.
1.8.2. Expeditors International
2550 John Glenn Avenue, Suite J
Columbus, OH 43217
Office 614-492-9840
Fax: 614-492-9855
ASCENA BROKERAGE TEAM:
Charlie Shaw, Ascena Entry Agent ([email protected])
Patricia Johnson, Ascena Backup Entry Agent ([email protected])
Eleanor Wong, Compliance Manager ([email protected])
Kyle Flood, Brokerage Manager ([email protected])
1.8.3. OHL International, Inc.
5024 Campbell Blvd, Suite E
Baltimore, MD 21236
410-631-1700
Teresa Hung ([email protected])
OHL International, Inc.
390 Franklin Ave
Franklin Square, NY 11010
Phone 516-616-2980
Pamela Minching ([email protected])
7
Version 10.0 – Update 10-2015
1.9. Destination
1.9.1. The following information identifies the designated Ascena Distribution Center and
destination for Ascena shipments. POs can be coloaded to build more efficient
containers to common destinations.
1.9.2. Ocean shipments
Channel Port of Customs
Clearance
Destination
Retail / Brick & Mortar
Columbus, Ohio
Etna Retail Distribution Center, LLC 200 Heritage Dr. Pataskala, OH 43062
Ecommerce / Direct
Chicago, IL Greencastle Fulfilment, LLC 1901 state Rd. 240 East Greencastle, IN 46135
*Exception is LCL ocean shipments, these will clear in Columbus for both retail &
ecommerce
1.9.3. Air shipments regardless of Retail or Ecommerce freight will be routed to the local
CFS station in Columbus Ohio and Port of Clearance is Columbus Ohio:
RCS logistics, Inc.
2961 George page Jr. Rd.
Columbus, OH 43217
8
Version 10.0 – Update 10-2015
1.10. Service Providers
1.10.1. APL Logistics (APLL) is the nominated ocean consolidator for all shipments moving
via ocean for the Ascena Retail Group and its subsidiaries. APLL is currently
assigned for all origins when shipments are routed via ocean transport.
1.10.2. RCS Logistics, Air Tiger Express, Inc, Wen Parker Logistics, & DB Schenker, Inc are
the nominated air freight forwarders for all freight moving via air for Ascena Retail
and its subsidiaries.
1.11. Ocean Shipment Procedures
1.11.1. The merchandise must pass Ascena’s Final Inspection tally sheet before it can be
signed off for booking. Once the Final Inspection is completed, vendors must
provide a Packing List to the QC inspector who will approve it after verification. A
complete Packing List and the other required shipping documents must be
submitted, with the cargo, to the consolidator at the time of delivery.
1.11.2. Vendors are required to submit bookings with the Ascena Retail nominated
consolidator at a minimum of 10 days before cargo delivery.
1.11.3. Documents which need correction must be submitted to the consolidator no later
than two (2) days after vessel sailing; otherwise late charges will be imposed by the
consolidator.
1.11.4. Upon receipt of the required documents and collection of relevant C.F.S. charges,
the consolidator will issue a Forwarders Cargo Receipt.
1.11.5. The Agent/Vendor is required to provide the following information at time of
booking:
REQUIRED INFORMATION FORMAT OR DETAIL IF APPLICABLE
PO NUMBER YES
STYLE NUMBER YES
CARGO READY DATE YES
DESTINATION REQUIRED DATE
YES
9
Version 10.0 – Update 10-2015
SHIPPER NAME YES
CONSIGNEE NAME YES
BILL OF LADING DESTINATION
YES
SHIPPING MODE YES
INCOTERMS YES
QUANTITY (INSIDE PACKAGE)
YES
QUANTITY (OUTSIDE PACKAGE)
YES
ESTIMATED VOLUME YES
ESTIMATED WEIGHT YES
MARKS & NUMBERS YES
ISF DATA ELEMENTS YES
1.11.6. The E-booking tool (“Shipment Manager”) provided by Ascena nominated ocean
consolidator will be utilized for all Ascena shipments.
1.11.7. If a PO is not in the system, the PO will need to be re-transmitted from Ascena to
APLL, or if that doesn’t work a manual booking will need to occur. The Vendor
should contact local Ascena nominated ocean consolidator agent for guidance.
1.11.8. Trailer loading Requirements: All merchandise is to be delivered sorted by PO.
Vendors are required to load one carton of each SKU at the rear of each fully
loaded trailer to be delivered to the Ocean Consolidator to be consolidated into a
container and shipped to the Retail DC. A “SKU” is considered a unique
“PO/Color/Size” combination. A Sample carton for each SKU should have a RED
sticker about 1” x 4” wrapped on two upper corners of the carton that says “Tail
Load”. The diagram below shows a visual representation of the UCC 128 label
located on each box. The SKU is highlighted in yellow for reference. Without this
requirement the vendor will be subject to chargebacks. Merchandise moving to the
10
Version 10.0 – Update 10-2015
E-commerce DC does not need sample cartons separated or labelled with red
stickers.
1.11.9. UCC128 label requirements: please refer to Distribution Fulfillment Center portion of the Vendor Routing Guide – sections 5.3 & 5.4
1.11.10. The consolidator will not sort and segregate the cargo unless the customer or
vendor provides written confirmation and agrees to reimburse the consolidator for
all charges incurred per local tariff rates.
1.11.11. For Factory Loaded containers the same procedures would apply. If loading
requirements are not fulfilled the vendor will be subject to Chargebacks.
1.11.12. For additional factory loaded containers please see Section 2.14 - FACTORY
LOAD CONTAINER REQUIREMENTS. Factory loaded containers must be loaded in
the manner prescribed in this section and communications with forwarder must be
followed.
1.11.13. A complete set of shipping documents must be handed over upon delivery of
cargo to the nominated consolidator. There are three documents required,
Packing List(48 hours prior to arrival), Vendor Declaration and Final Booking
Document at time of delivery. The packing list must correspond exactly to what is
being delivered at the consolidator. If there are discrepancies the vendor will be
non-compliant and subject to chargebacks.
Commercial Docs
Requirements.docx
1.12. Air Shipment Procedures
1.12.1. For air shipments; Ascena Retail will nominate one of the approved Air Forwarders
for that country and inform the vendor, depending on the volume.
1.12.2. For Ascena Retail POs, Vendors should reference the attached Allocation
spreadsheet to determine the correct forwarder to use for each origin. Forwarder
contact details by origin are listed in the attachment.
2015 Aug 27 Ascena
Inbound Air Trans Allocation Table.xlsx
11
Version 10.0 – Update 10-2015
1.12.3. Vendors should place bookings with Ascena Retail’s nominated Air Forwarder by
providing them with the “Shipping Instructions” at minimum of 5 days in advance
of cargo delivery, and of revised DNSA/ex-factory date. Each forwarder will
provide vendor with standardized booking form as used by their facility in the
country of origin.
1.12.4. It is mandatory for Vendors to use Ascena Retail Group nominated Air
Forwarder(s). Failure to do so will result in Vendor’s full responsibility for
compensation to the Ascena Retail Group brand designation for loss of sales due to
unnecessary delay at port of clearance or lack of visibility to shipment.
1.12.5. Under normal circumstances, freight should be arranged on a “collect” basis.
1.12.6. When merchandise must be air-freighted at Vendor’s own expense; vendor will
prepay forwarder established Ascena rate.
1.12.7. Ascena POs moving via airfreight may also be agreed to by Ascena brand
merchants or buying office merchants with freight on a “pre-paid” basis for the
air/ocean difference only.
1.12.7.1. The calculation for the proportional sea freight is based on Ascena ocean rates to
destination. Ocean charges will be provided to the air freight forwarder and AGS
origin office by Ascena Transportation.
1.12.7.2. If the vendor is only responsible for paying the sea/air freight difference, the
proportional sea freight payable by Ascena Retail shall be paid collect to
airfreight forwarder
1.12.8. The brand will have the option to lower the FOB cost of the goods to account for
the incremental charge of airing the merchandise. Terms will remain the same.
1.12.9. A complete packing list and the other required shipping documents must be
submitted, with the cargo, to the freight forwarder at the time of delivery. See
Ascena Commercial Docs Requirements in the Ocean Section. IN THE CASE OF AIR
CARGO, DELIVERY OF THE PO IS COMPLETE ONLY UPON DELIVERY OF THE GOODS
AND THE COORDESPONDING DOCUMENTS TO THE AIR FORWARDER. UPON
RECEIPT OF BOTH CARGO AND DOCS FORWARDER WILL ISSUE FORWARDER CARGO
RECEIPT.
1.12.10. The Ship date and NDC date are required to be provided by the vendor to the
designated air forwarder.
12
Version 10.0 – Update 10-2015
1.12.11. After shipment, the air forwarder will issue house airway bill as long as they
have received the relevant origin charges from vendors.
1.13. Factory Load Container Requirements (FCL)
1.13.1. Factory Load approval Requirements(FCL): In order to be approved to ship factory
loaded containers each factory must be found compliant in all areas of the C-TPAT
program managed by the Ascena Global Compliance team for factories and meet
the following requirements:
1.13.1.1. Submit a completed Supply Security Questionnaire annually to the Global
Compliance team.
1.13.1.2. Receive a passing score for a 3rd party audit conducted by our appointed audit
firms.
1.13.1.3. Must agree to maintain a high level of compliance during the business
relationship with Ascena Retail Group.
1.13.1.4. Factory must have on hand and use only those seals that meet or exceed PAS
ISO17712 standards.
1.13.1.5. Factories that meet or exceed these requirements will be added to an approved
factory list that is proved to the consolidator, monthly.
1.13.1.6. Factories that do NOT met or exceed these requirements will not appear on the
list and will not be allowed to load containers directly at the factory under any
circumstance and other arrangements will need to be made.
1.13.1.7. All factories must complete the APLL electronic booking application for each
shipment and complete the container stuffing location at time of booking so that
the Importer Security Filing (ISF) can be completed.
1.13.2. Load Requirements
1.13.2.1. All cargo will be floor loaded and block stowed from nose to tail. Vendor is
required to pre-sort and segregate all freight while following the guidelines
outlined in section 1.6.
1.13.2.2. In cases where a PO has to be split across multiple containers because of
overflow, please load by PO number into as few containers as possible. For
example: 1 PO has overflow into 2 containers, but the entire shipment (which
includes additional PO’s) is in 4 containers under one BL. When loading the
13
Version 10.0 – Update 10-2015
overflow PO, load into 2 containers only and do not spread out over the entire
four containers.
1.14. Loadability Guidelines
1.14.1. Loadability Guidelines are as follows and subject to commodity and packaging.
Equipment used is subject to carrier’s equipment availability. If Minimum‘s are not
met according to the dead freight requirements vendors will be subject to
violations and or fines.
CONTAINER SIZE FACTORY LOADED CONTAINERS
MINIMUM FOR DEAD FREIGHT POLICY (ASCENA WILL ROUND UP TO NEXT HIGHER CBM BEFORE CALCULATING CHARGES)
53’ STD IF <91 CBM
45’ DRY IF <70 CBM
40’ HIGH CUBE DRY IF <64 CBM
40’ STANDARD DRY IF <55 CBM
20’ DRY IF < 27 CBM + flat penalty fee for cy/cy 20’ ctn
1.14.2. Deadfreight Chargebacks (this is not fully integrated to all business units yet):
1.14.2.1 Flat Chargeback for 20’ vendor loaded container = $1200
1.14.2.2 Per CBM Chargeback (all origins):
Container Size 45’ 40HQ 40’ 20’
Chargeback (Per
CBM)
$140 $90 $85 $80
14
Version 10.0 – Update 10-2015
1.15. Vendor Liability
1.15.1. It is the vendor’s responsibility to know and understand the type of equipment
needed and the number of containers needed based upon each individual
shipment. The bookings drive the bill of lading issuance – not the number of
containers required. This is due in part to that the booking is a one to one
relationship to the bill of lading issued which feeds the 24 hour manifest filings,
the ISF (10+2) filings and dictates the foundation of the ASN and CBP entry
generation.
1.15.2. Example 1: 1 PO requires multiple containers from the same vendor/factory/origin
to the same Ascena Retail destination - one booking should be made.
1.15.3. Example 2: multiple PO’s that require multiple containers from the same
vendor/factory/origin to the same Ascena Retail destination - one booking should
be made. A maximum of five ocean containers can be on one set of docs / one Bill
of Lading.
1.15.4. Factory will be held liable for all charges associated with dead freight, missed
bookings, or equipment ordered but not used.
1.15.5. Factory will be responsible to block and brace cargo within the container to
prevent shifting during transit.
1.15.6. VENDORS MUST DELIVER CARGO AND DOCUMENTS IN ACCORDANCE WITH THEIR
BOOKING DECLARATION AS WELL AS ASCENA REQUIRED LOAD SPECIFICATIONS.
ANY HAZARDOUS CARGO IS SUBJECT TO LOCAL AND INTERNATIONAL
RESTRICTIONS AS WELL AS APPROVAL FOR CARRIAGE BY THE CARRIER.
1.16. Lane Bryant / Catherines PREASN Entry
1.16.1. Timeframe for sending International PREASN’s has changed:
1.16.1.1. For factory pack full container loads – 24 hours from delivery of container to port
at origin.
1.16.1.2. For less than container load shipments – 24 hours from delivery of container to
port origin.
15
Version 10.0 – Update 10-2015
2. Contact Summary
2.1. Contacts:
2.1.1. Transportation Contacts
Debbie Ryan, VP, Transportation: [email protected]
Justin Reynolds, Sr. Mgr, Inbound Int’l Trans: [email protected]
Dave Campbell, Sr. Mgr, Inbound Domestic Trans: [email protected]
Dave Bird, Analyst, Inbound International Trans: [email protected]
2.1.2. Ascena Global Compliance Contacts
Donna Sikyta, Director, Global Compliance: [email protected]
Carly Graves, Specialist, Global Compliance: [email protected]
2.1.3. Unyson Logistics Contact info:
Unyson Logistics: 855-845-2443 [email protected]
2.1.4. Ascena Airfreight Forwarder contact info: See Air Forwarder Allocation Chart in
section 1.13
2.1.5. Ascena Ocean Consolidator Contact Info:
20150714 Origin
Contacts.xlsx