ASBA2019 - ASBA Limited Online Community · Bottled Water $11,000 including GST (exclusive opportunity) Each registered delegate will receive one bottle of standard spring water upon

ConferenCe Host strategiC Partners

sponsorship and exhibition opportunities

ASBA2019Association of School Business Administrators Biennial Conference

1 – 4 October 2019 Hotel Grand Chancellor Hobart

www.asba2019.ptly.com

ASBA is the Peak Body representing eight regionally-based Chapter associations of Bursars and Business Managers from non-government schools throughout Australia and New Zealand. These Chapter associations have a combined membership in excess of 1,300 key purchase decision makers, responsible for the sound financial management of their schools.

ASBA members work closely with their School Board and School Principal in areas of capital and recurrent acquisitions, construction and maintenance, risk management, human resource management, payroll and superannuation, information technology, transport, catering, boarding and many other facets of the non-academic life of a dynamic school environment.

The ASBA2019 Sponsorship & Exhibition Committee is confident that ASBA2019 will offer a great opportunity for your business to showcase your products and services to a large number of our members. If you have sponsored or exhibited at an ASBA

conference previously, we have appreciated and valued your support and trust our relationship can continue at what will be an exciting conference. We also welcome new organisations and look forward to exceeding your expectations and helping you find the best ways to promote your service and products.

We have a variety of exhibition opportunities for ASBA2019 to ensure optimum possibilities for sponsors and exhibitors, whilst also creating a vibrant and engaging networking space for delegates. We are confident you will be pleased with these offerings.

Encanta Event Management have been appointed as ASBA’s professional conference organiser for Hobart in 2019 and together we look forward to your participation at the ASBA2019 Conference.

Fergus Leicester

Chair, Association of School Business Administrators 2019 Conference

AsbA2019 Conference Committee

Pip Thomas Chief Executive Officer Association of School Business Administrators Limited

Fergus Leicester Chief Operating Officer St Michael’s Collegiate, Hobart

stuart Calvert Director Business and Operations St Mary’s College, Hobart

INVITATION

AsbA2019 Conference secretariat

Encanta Event Management Suite 614 St Kilda Road Towers 1 Queens Road Melbourne VIC 3004

P: +61 3 9863 7608 E: [email protected] W: www.encanta.com.au

On behalf of the Association of School Business Administrators Limited (ASBA), I would like to invite you to Hobart for the twenty-first biennial ASBA Conference, to be held from 1 to 4 October 2019.

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In 2019 the Association of school business Administrators Limited (AsbA) will host a major national conference at the Hotel Grand Chancellor in Hobart from 1-4 October 2019.

With up to 800 delegates expected to attend, your involvement as a sponsor and/or exhibitor will give you access to the key decision makers in non-government schools throughout Australia and New Zealand.

DELEGATE DEVELOPMENTYour company has the opportunity to benefit significantly from exposure to a relevant and influential audience in an informal yet informative environment away from the competition of everyday distractions.

The delegates are the business leaders in their organisation and are key decision makers in the appointment of suppliers. They represent more than 1,000 schools across Australia and New Zealand.

Conference delegates are keen to improve their knowledge. Aligning your company with this powerful educational experience demonstrates your commitment to the non-government school sector and in assisting delegate’s professional development.

BENEfITS PLuS+Your company’s involvement, commitment and support for ASBA2019 will be widely acknowledged leading up to and during the Conference. To increase your visibility to the ASBA delegates it may be possible for you to customise a package.

EXCLuSIVE BRAND EXPOSuREThere are many ways to give your brand prominence at the Conference. We offer a range of partnership packages, including but not limited to Conference App sponsorship, hosting a welcome event or sponsoring an evening event.

CuSTOMISED PACKAGEAn option to discuss a tailor-made customised sponsorship package that promotes the benefits of your products and services in a unique way is available. The alignment of the Conference program to sponsor company products and services will deliver a meaningful connection to the delegates of the benefits of the products in the school environment.

Early confirmation of your sponsorship of the Conference will ensure an even higher level of exposure. An extensive promotional campaign including advertisements, direct mail campaigns, email broadcasts and web exposure will be implemented in the lead up to Conference and the opportunity exists for your company to be represented as a key supporter of the Conference well in advance of the actual dates.

ASBA STRATEGIC PARTNERSASBA has already entered into six four-year strategic partnerships with:

THE CONFERENCE

Why partner with ASBA2019?

A wide variety of sponsorship and exhibition opportunities have been designed for ASBA2019, each containing benefits that will ensure your organisation receives maximum exposure.

All sponsorship and exhibition costs are inclusive of the 10% Australian Goods and Services Tax.

sPONsORsHIP OPPORTUNITIEs

PREMIuM SPONSORSHIP OPPORTuNITIES

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Gold Sponsor$55,000 including GST (four opportunities)

Acknowledgement

• Logoonallsponsorsignageandsessionslidesatvenue

• LogoinConferenceApp

• LogoonConferencewebsite,linkedtocompanywebsite

• Acknowledgementofsponsorshipduringopeningaddress

Exhibition

• 18m2 of exhibition space (6m x 3m) in premium location

Promotional

• 200-wordcompanyprofileintheConferenceapp

• OnepromotionalPDFflyertobeincludedinthe Conference app (content to be approved by the Conference Organising Committee)

• Twoinsertstobeplacedintothedelegatesatchels (size and content to be approved by the Conference Organising Committee)

Registrations/Tickets

• Six(6)exhibitorregistrations(excludingaccesstotheConference Sessions, Social Evening and Gala Dinner)

• Three(3)ticketstotheSocialEvening

Delegate List

• Completelistofdelegatesdetails(name,position,organization and state – subject to Australian Privacy Laws) two weeks prior to the conference and also at the completion of the Conference

Silver Sponsor$33,000 including GST (two opportunities)

Acknowledgement




Exhibition

• 18m2 of exhibition space (6m x 3m)

Promotional

• 100-wordcompanyprofileintheConferenceapp


• Oneinserttobeplacedintothedelegatesatchels (size and content to be approved by the Conference Organising Committee)


• Four(4)exhibitorregistrations(excludingaccesstotheConference Sessions, Social Evening and Gala Dinner)

• Two(2)ticketstotheSocialEvening

Delegate List

• Completelistofdelegatesdetails(name,position,organization and state – subject to Australian Privacy Laws) two weeks prior to the conference and also at the completion of the Conference

Sponsored Breakfast amongst the Exhibition$7,700 including GST (limited opportunities)

You will have the opportunity to host a breakfast for 30-50 attendees before the Conference Program begins.

benefits

• Namingrightstoyoursponsoredbreakfastsession

• Logoonsignageatentrancetosessionroom

• Logoonholdingsessionslideforthesponsored breakfast session



• UseofConferenceaudiovisualwithinyourallocatedroom

Plenary Session$16,500 including GST (limited opportunities)

Acknowledgement

• Logoonholdingsessionslideforthesponsoredplenarysession



EDuCATIONAL SPONSORSHIP OPPORTuNITIES

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6

Conference App$22,000 including GST (exclusive opportunity)

The app is used continually throughout the Conference and this is a great way to have your brand in front of prospects from day one. The Conference will feature a fully integrated app for iOS (iPhone and iPad) and for Android (phones and tablets) to deliver the best possible user experience and presentation of the program in an innovative and interactive manner.

benefits

• TheappwillbeusedwellinadvanceofASBA2019,ensuringpre-event marketing is optimised

• Marketingopportunitiesforthesponsorovera6monthperiod

• Theappisagreattooltolinkvideosandarticlesdirectlytoyour website and collateral

Acknowledgement

• Businessbrandinguniquelyintegratedintobaseappdesign, namely app loading screen and main menu design

• Opportunitytoplacecompanylogoonthehomescreen of the app

• Dedicatedpagewithintheappwiththeopportunitytoshowcase business information including the attachment of documents, links and videos




• Two(2)complimentarysponsor(fulldelegate)registrationsto the Conference, including tickets to either the Welcome Reception or Social Evening

Portable Device Charging Station$7,700 each including GST (two opportunities)

OR

$15,400 including GST to take both exclusively

Charging Stations will be located within the exhibition where delegates can charge their laptops, iPads, and mobile phones.

benefits

• NamingrightstotheChargingStation

• LogoonsignageattheChargingStation

• Opportunitytoplaceonecompany-providedfreestandingpullup banner next to the Charging Station (2m high and 1m wide)



INDIVIDuAL SPONSORSHIP OPPORTuNITIES

Delegate Gift $22,000 including GST (exclusive opportunity)

Every delegate will receive a thank you gift preselected by the committee at the commencement of the conference.

Acknowledgments

• LogoonDelegateGift



Delegate Name Badge and Lanyard $16,500 including GST (exclusive opportunity)

Every registered delegate will receive an official Conference name badge and lanyard upon registration. Delegates will need to wear their name badge and lanyard to gain access into the exhibition and sessions.

Acknowledgments

• Logoonnamebadge–sizeandplacementoflogowillbeat the discretion of the organising committee

• Logoonlanyard–sizeandplacementoflogowillbeatthediscretion of the organising committee



Delegate Satchel $22,000 including GST (exclusive opportunity)

Acknowledgments

• LogoonConferencesatchelalongsidetheConferencelogo– size and placement of logo will be at the discretion of the organising committee



Bottled Water $11,000 including GST (exclusive opportunity)

Each registered delegate will receive one bottle of standard spring water upon registration at the conference. Your logo will be included in one colour on the label of the bottle of water.

Acknowledgments

• LogoonBottledWaterlabel



KeepCup $11,000 including GST (exclusive opportunity)

OR

$7,700 including GST if also sponsoring the Barista Station

Delegates will receive a KeepCup upon registration. Your logo will be included in one colour in three locations on the KeepCup.

Acknowledgments

• LogoonKeepCup



DELEGATE SERVICES SPONSORSHIP OPPORTuNITES

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8

Barista Station$11,000 each including GST (two opportunities)

OR

$22,000 including GST to take both exclusively

Everyone loves coffee! This is a great way to ensure that your brand is recognized and appreciated.

Two coffee carts will be located in the exhibition hall, and will offer delegates freshly made coffee during the Conference.

benefits

• LogoonBaristaStationsignage(subjecttoproductiondeadlines)

• Logoonallsponsorsignage

• Opportunitytoplaceonefreestandingpullupbanneratthe rear of the coffee cart and to provide branded coffee cups, napkins, stirrers and sugar sachets and/or apparel for the barista staff: t-shirts, caps, visors, aprons (additional cost to the sponsor)



Please note: no other coffee machines/barista machines will be permitted within the exhibition area on exhibition stands. final placement of barista stations will be decided by the committee to ensure good branding for the sponsor and good traffic overall.

Purchasing this package will be instead of purchasing an exhibition booth.


• Two(2)exhibitorregistrations(excludingaccesstotheConference Sessions, Social Evening and Gala Dinner)

Juice and Smoothie Bar$11,000 including GST (exclusive opportunity)

A juice and smoothie station will be located within the exhibition area, serving fresh juice and smoothies during the morning tea, lunch and afternoon tea breaks.

benefits

• LogoonJuiceandSmoothieBarsignage(subjecttoproduction deadlines)


• OpportunitytoplaceonefreestandingpullupbannerintheJuiceandSmoothieBarandtoprovidebrandedcups,napkinsand/orapparelfortheJuiceandSmoothieBarstaff:t-shirts, caps, visors, aprons (additional cost to the sponsor)



Please note: no other juice/smoothie stations/machines will be permitted within the exhibition area on exhibition stands. Sponsorship package includes 500 juices/smoothies per day.

Purchasing this package will be instead of purchasing an exhibition booth.


• Two(2)exhibitorregistrations(excludingaccesstotheConference Sessions, Social Evening and Gala Dinner)

Networking Lounge$16,500 including GST (exclusive opportunity)

Let the delegates get connected through you! Not only does this area provide the sponsor the exposure to the delegates as they access their emails or search the internet it is also a lounge where delegates can sit, to relax or network.

Morning/Afternoon Tea $4,400 including GST per day (limited opportunities)

Acknowledgments

• Logoonsponsoredmorningorafternoonteasignage



• Two(2)complimentarysponsor(daydelegate)registrations, not including social functions, for the day of your sponsored break

Lunch$11,000 including GST per day (limited opportunities)

Acknowledgments

• Logoonsponsoredlunchsignage



• Opportunitytoplacetwo(2)companyprovidedfreestanding pull up banners in the exhibition area during your sponsored break

• Three(3)complimentarysponsor(daydelegate)registrations, not including social functions, for the day of your sponsored break

CATERING SPONSORSHIP OPPORTuNITES

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10

Welcome Function$33,000 including GST (exclusive opportunity)

Held at one of Tasmania’s most iconic venues, The Museum of Old and New Art (Mona), sponsorship of this event offers excellent branding and networking opportunities. The price of this evening is included in the delegate registration fee – a fact reflected in the strong attendance at this event.

Acknowledgments




• ExclusivenamingrightstotheWelcomeReception

• Opportunitytohaveonecompanyprovidedbannerdisplayed on the ferry transporting guests to Mona

Tickets

• Ten(10)ticketstotheWelcomeFunction

• CompanylogoonticketstotheWelcomeFunction

Social Evening $33,000 including GST (exclusive opportunity)

A relaxed evening of the finest local produce and entertainment, a social function that will be very well attended.

Acknowledgments




• ExclusivenamingrightstotheSocialEvening

Tickets

• Ten(10)ticketstotheSocialEvening

• CompanylogoonticketstotheSocialEvening

• Opportunitytohavecompanyprovidedbannersdisplayedin the Social Evening venue entrance foyer

Conference Dinner$44,000 including GST (exclusive opportunity)

The social highlight of the Conference, a spectacular evening where delegates will be entertained and award winning cuisine will be served.

Acknowledgments




• ExclusivenamingrightstotheConferenceDinner

• Opportunitytoprovidea3minutewelcomespeech

Tickets

• Ten(10)ticketstotheConferenceDinner

• VIPtableplacementwithprimepositioningofyourorganisation’s table

• CompanylogoonticketstotheConferenceDinner

• Opportunitytohavecompanyprovidedbannersdisplayedin the Conference Dinner venue entrance foyer

Happy Hour in the Exhibition$9,900 including GST (two opportunities)

Acknowledgments




Tickets

• Four(4)ticketstothesponsoredHappyHourfunction

• CompanylogoonticketstothesponsoredHappyHourfunction

SOCIAL PROGRAM SPONSORSHIP OPPORTuNITIES

Satchel Insert $2,200 including GST

• Onebrandedpieceoflightweightcollateral(sizeandcontent to be approved by the Conference Organising Committee) placed into the delegate satchels

App Insert $2,200 including GST


MARKETING OPPORTuNITIES

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The ASBA2019 Organising Committee will be hosting a trade exhibition to coincide with the Conference. The exhibition is a major component of the Conference and will feature the most up to date information and products available.

The Conference Program has been designed to maximise the opportunity for delegates to visit the exhibition. All refreshment breaks will be located within the exhibition area and this will be the primary networking arena for delegates, sponsors and exhibitors.

Companies have the opportunity to purchase one exhibition booth. If you are interested in purchasing multiple booths please advise the Conference Secretariat at the time of booking, so that your details can be included on a wait list should there be a surplus of booths closer to the time of the Conference.

Please choose your item from the list of Individual Partnership Opportunities listed above.

Exhibition Booth Option 1$11,000 including GST (3m x 3m)

• 9m2 of exhibition space

• Carpetedfloor

• Backandsidewalls

• Companynameonfasciaovereachopenside

• Twospotlights

• Onestandardpoweroutlet

• Twoexhibitorregistrationsperbooth(opportunitytopurchase one additional exhibitor registration, price available on request)


Exhibition Booth Option 2$9,900 including GST (3m x 2m)

• 6m2 of exhibition space

• Carpetedfloor

• Backandsidewalls

• Companynameonfasciaovereachopenside

• Twospotlights

• Onestandardpoweroutlet

• Twoexhibitorregistrationsperbooth(opportunitytopurchase one additional exhibitor registration, price available on request)


Limited exhibition space

As exhibition space is limited in this venue, priority will be given until December 2018, to sponsors based on the number of ASBA National Conferences at which they have previously exhibited. After this, priority will be given by date of application and payment of booth cost in full.

A waiting list will be put in place for booths and maintained in order of application.

General information• Exhibitorpersonnelpassesincludemorningandafternoon

refreshment, lunch, satchel, name badge and access to the Conference app

• ExhibitorpersonnelpassesdonotgrantaccesstothecoreConference program, nor social functions

• Priorityofplacementwithintheexhibitionwillbesoldinaccordance with the date of application receipt

• TheOrganisersreservetherighttoalterthefloorplanorsponsorship/exhibition offerings as circumstances dictate

• Anexhibitionmanualcontaininginformationonmoveinand out times will be distributed to exhibitors and sponsors in 2019

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EXHIBITION OPPORTuNITIES

Exhibition Floor Plan

Exhibition Booth Option 1

Exhibition Booth Option 2

Strategic Partner

Strategic Partner

Strategic Partner

Strategic Partner

Strategic Partner

Strategic Partner

Gold

Gold

Silver Silver

Gold

Gol

dRefreshment Zone

70 71

66

67

68

69

60

79

78

77

76

15

16

17

18

19

20

21

22

23

8

7

6

5

4

3

2

1

72 73

82 81

53 5256 55

5958

50 4946 45

83 80

515457

74 75

32 31 30 29 28 27 26 25 24

12

11

14

13

36 37 41 4233 34 35 38 39 40

Networking Lounge Hub

9 10

4847

64 65

44

43

13

61 62 63

SPONSORSHIP & EXHIBITION BOOKING fORM

Contact Details

Please post or email this form to:

Encanta Event Management ASBA2019 Conference Secretariat

Suite 614, St Kilda Road Towers 1 Queens Road, Melbourne VIC 3004

P: +61 3 9863 7606 E: [email protected]

Suburb:

Name:

Address:

Telephone:

Mobile:

Email:

facsimile:

Website:

State: Postcode: Country:

Onsite Contact

Email:

Please print clearly in block capitals.

sPONsORsHIP TOTAL $

Sponsorship Packages

Gold Sponsor $55,000

Silver Sponsor $33,000

Plenary Session Sponsor $16,500

Sponsored Breakfast $7,700

Conference App Sponsor $22,000

Portable Device Charging Station Sponsor - Single $7,700

Portable Device Charging Station Sponsor - Double $15,400

Delegate Gift Sponsor $22,000

Name Badge & Lanyard Sponsor $16,500

Delegate Satchel Sponsor $22,000

Bottled Water Sponsor $11,000

KeepCup Sponsor $11,000

KeepCup Sponsor (if combined with Barista Station) $7,700

Barista Station Sponsor - Single $11,000

Barista Station Sponsor - Double $22,000

JuiceandSmoothieBarSponsor $11,000

Networking Lounge Sponsor $16,500

Morning Tea Sponsor

Wed Thu fri$4,400

Afternoon Tea Sponsor

Wed Thu fri$4,400

Lunch Sponsor

Wed Thu fri$11,000

Welcome function Sponsor $33,000

Social Evening Sponsor $33,000

Conference Dinner Sponsor $44,000

Happy Hour Sponsor $9,900

Satchel Insert $2,200

App Insert $2,200

All costs are shown in Australian dollars and include GST.

Organisation: Position:

Name: Mobile:

PaymentA tax invoice will be issued upon receipt of this booking form. Payment to be made via bank transfer.

Conditions of payment

Payment of a 25% deposit is required upon confirmation of your sponsorship and exhibition selections. Of the balance owing 50% will be due 12 months prior to the event and the remaining 25% will be due 6 months prior to the event commencing. failure to pay your sponsorship and exhibition invoice in full, by 12 April 2019, will result in your sponsorship item or exhibition stand being released for sale. Please Note: All benefits will be extended subject to the time of confirmation of sponsorship. In some case deadlines may have expired and the benefits cannot be extended.

Cancellation policy

Cancellations will only be accepted in writing or by email and must be signed by the person whose signature appears on this form (or their nominee). Cancellations received prior to 13 April 2019 will have their deposit returned less a $100 administration fee. Cancellationsafter12April2019andpriorto8June2019willforfeittheirdepositpayment.Cancellationsafter7June2017 will receive no refund and will be liable for payment of the balance should it not have been received by the cancellation date.

Exhibition Boothbooth Package Price for booth Quantity Cost

Exhibition Booth Option 1 (3m x 3m) $11,000 x =

Exhibition Booth Option 2 (3m x 2m) $9,900 x =

ExHIbITION TOTAL $

booth allocation (1-3 in order of preference) 1st choice: 2nd choice: 3rd choice:

Location – The conference managers will endeavour to allocate space in line with your request, however this cannot be guaranteed.

I do not wish to be located adjacent to these companies:

I wish to be located adjacent to these companies:

Facia name signage – Maximum of 30 characters including spaces

I have read the cancellation policy and accept all of its conditions.

Name (print):

Organisation:

Signed:

Date: / /

We look forward to seeing you in Hobart!

For all queries regarding sponsorship and exhibition, please contact:

Michelle Bye ASBA2019 Conference Sponsorship & Exhibition Manager

Encanta Event Management Suite 614, St Kilda Road Towers 1 Queens Road Melbourne VIC 3004 P: +61 3 9863 7606 E: [email protected]

Documents

ASBA2019 - ASBA Limited Online Community · Bottled Water $11,000 including GST (exclusive opportunity) Each registered delegate will receive one bottle of standard spring water upon