As is Partner Guide

8/3/2019 As is Partner Guide

http://slidepdf.com/reader/full/as-is-partner-guide 1/31

Advertising Sales Information System

(ASIS)

User's Guide

Document Revision 0.2

Date: 8/2/01



Contents

CHAPTER 1

Introducing ASIS ..........................................................................1Accessing ASIS ....................................................................................... 1

Logging Into ASIS................................................................................... 1

Available Reports .................................................................................... 2

Getting Started......................................................................................... 2

CHAPTER 2 Running a Report..........................................................................3

Selecting Placement Options................................................................... 8

Selecting URL Options............................................................................ 10

Selecting Run Options............................................................................. 12

CHAPTER 3

Reading a Report ..........................................................................14Understanding Line Items ....................................................................... 17

Understanding SKU#s ............................................................................. 19

Understanding Creatives.......................................................................... 20

CHAPTER 4 Printing a Report ..........................................................................21

CHAPTER 5 Saving a Report.............................................................................22

Saving an HTML Report ......................................................................... 22

Opening a Saved HTML Report.............................................................. 22

Saving an Excel Report ........................................................................... 23

Opening an Excel Report......................................................................... 23

CHAPTER 6 Batching a Report .........................................................................24

Batch Reporting ....................................................................................... 26

Viewing a Batched Report....................................................................... 27

CHAPTER 7 Getting Help ..................................................................................29



Advertising Sales Information System (ASIS) 1

CHAPTER 1 Introducing ASIS

Advertising Sales Information System (ASIS) is a web-based reporting system that enables internal and external

people to monitor impression and click-through performance of partner’s advertisements through customized

reports. You can customize a report by defining the: date range; advertiser, contract(s); and placement, click-through

URL, and demographic options. The placement and click-through URL options allow you to focus your reporting on

creative performance, screen performance, channel performance, URL performance, or a combination of these.

Accessing ASIS

ASIS is a secure web site that protects our advertisers. User IDs and passwords are required for all ASIS users. Each

password is system generated and cannot be customized. Contact the Ad Systems Help Desk for your ASIS user

name and password.

ASIS was designed to be viewed in Internet Explorer (IE) because it supports the .art graphic files used for many ad

creatives. We recommend using IE to view all reports. While it is possible to access the site through the AOL

browser, it is not recommended. You should use the IE browser already on your desktop or download the latest IE

browser to your desktop.

Logging Into ASIS

1. Launch Internet Explorer from your desktop.

2. In the Address field, type: https://asis.web.aol.com and press <Enter>.

3. In the Enter Network Password dialog, type your ASIS User Name and Password in lower case, then click

OK.

4. In the ASIS Reporting Menu page, click the Usage Menu folder to access the ASIS reports.




Available Reports

You will always receive current information in ASIS because each report is created ad hoc, meaning that the reports

generated are based on the most current information in the database according to your search criteria.

Contract Performance Report

The Contract Performance Report displays the impression and click-through counts of each advertisement

for the selected advertiser and contract during the specified date range. This report is used by Account

Services, Sales, and Advertisers to name a few.

Audit Report

The Audit Report delivers the same information as the Contract Performance Report but the information has

been audited. The Audit Date Selection page will identify the dates that audited data is available for

reporting (usually a quarter of a year behind the current month) . The page also identifies the servers where

data is currently being audited. Those servers are the Ad Server and the Web Server; AIM is currently not

being audited.

Getting Started

Before running your initial reports, we suggest taking the time to read through this document. The document covers

how to run, read, print, and save reports; frequently asked questions; and how to get help. It should answer most, if

not all, of your questions.




CHAPTER 2 Running a Report

1. From the Reporting Menu page, click the Usage Menu folder.

2. From the Usage Menu page, click the report to run.

3. In the Report Date Selection page, select the month, day and year from the drop-down menus to designate the

beginning date and ending date of the date range for the report in the Select Date Range section.

4. Select the entity in the Select Entity list box. Only one entity can be selected.

5. Click the Submit button at the bottom of the page.

NOTE: There is a one-day lag time on reporting data; and usually the

End Date field will display thelast day of available data. For the Audit

Report, the available audited data is usually a quarter of a year behind the

current month. Be sure your End Date is no later than the ending date in

the Available Dates section.

NOTE: The Select Entity option is only available if you have access to

report on advertisements running on other entities (e.g., CompuServe -

US).




6. In the Advertiser Selection page, select the advertiser from the list box. Only one advertiser can be selected.

7. Click the Submit button.

8. In the Report Selection page, select the placement data and sorting options for the report in the Placement

Options section.

9. Select the click-through data and sorting options for the report in the URL Options section. This is an optional

section. More than one option can be selected. Each option selected creates a section in the report, thereby, making

the report longer.

NOTE: Advertiser options are determined by your access rights in

ASIS.

NOTE: At least one option must be selected. More than one option

can be selected. Each option selected creates a section or report

within the report. Each section is reporting on the same total

impression and click-through numbers but is displaying the counts

differently. Also, each section or report displays a grand total andsome sections display subtotals. For instance, the Channel/Line Item/

Creative Summary report subtotals by Line Item then displays a

grand total at the end of the section.

See Section 2:1 Selecting Placement Options for more detailed

information on each option.

NOTE: At least one option must be selected. More than one option

can be selected. Each option selected creates a section or report

within the report. Each section is reporting on the same total

impression and click-through numbers but is displaying the counts

differently. Also, each section or report displays a grand total and

some sections display subtotals. For instance, the Creative/URL

Summary report subtotals by Creative then displays a grand total at

the end of the section.

See Section 2:2 Selecting URL Options for more detailed

information on each option.




10. Select the placement data and sorting options for any demographic data on the report in theDemographic

Options section. This is an optional section. More than one option can be selected. Each option selected creates a

section in the report, thereby, making the report longer.

11. Select the report date format in the Select Date Options section. Only one option can be selected.

12. Select Contract Cumulative in the Miscellaneous/Custom Options section, when necessary.

NOTE: This section should only be used if the selected advertiser ran

demographic ads during the specified date range. If a contract is a

demographic buy only, deselect all placement options; if a contract isa placement and demographic buy, select demographic options in

addition to placement options - selecting only placement options will

not display demographic ads.

Demographic data appears at the bottom of the report.

Summary

Select Summary to view overall totals of each advertisement for

the specified date range.

Daily

Select Daily to view daily totals of each advertisement for each

day in the specified date range.

NOTE: Select Contract Cumulative to view an impression and

click-through summary of advertising data. On the report,

“Reporting Period” refers to data generated during the specified daterange for the selected advertiser and contract(s); and “Total Contract

To Date” refers to data generated from the start of the selected

contract(s) to date (due to the 24-hour lag time in data availability, “to

date” refers to the day before the current date).




13. Select the output view and file type in the Select Report Format section. Only one option can be selected.

14. Select the language in which to display the report from the drop-down menu in the Report Language section.

HTML

Select HTML to open or save the report in HTML format.

The HTML report format displays the creative graphics and

creative filenames.

NOTE: The HTML report format displays the ad for Flash,

Wave, HTML, and Third-Party ads if we have a copy of the

ad on our servers.

Excel/HTML

Select Excel/HTML to open or save the report in Excel

format. The Excel/HTML report format has the same look-

and-feel as the HTML report format but does not display the

creative graphics (only the creative filenames).

NOTE: If you are using Excel 2000, the Excel/HTML reportformat displays the following creative graphic file types: .jpg

and .gif. Also, you must provide your ASIS username and

password in order to view the Excel/HTML report in Excel

2000.

Excel/CSV

Select Excel/CSV to open or save the report in Excel

spreadsheet format. The Excel/CSV report format does not

display the creative graphics (only the creative filenames),

click-through rates, or subtotals and grandtotals.

NOTE: The Excel report formats are recommended when the

data/report requires manipulation (e.g., calculations,

reordering of data, deletions).

NOTE: You can also change the displayed language in the left

frame of the ASIS Reporting Menu page (the main ASIS page).




15. Select the contract(s) from the Select Contract list box. More than one contract can be selected by pressing the

<Ctrl> key while selecting additional contracts.

16. Select the report run time in the Run Now or Schedule section. Only one option can be selected.

NOTE: See Section 2:3 Selecting Run Options for more detailed information on each option.


18. In the Selected Report Options page, review the selected report options then click the Run Report button at

the bottom of the page. Also, any selection errors (e.g., selecting a demographic option when there are no

demographic buys in the selected contract) or warnings are displayed in red at the top of the Selected Report

Options page. If you need to change any of the options, click theBack button to the appropriate page and make the

change.

NOTE: The report is displayed in your browser if you selected the report format of HTML. If you selected one of the

Excel options as your report format, the File Download dialog is displayed. Select “Open this file from its current

location” to automatically launch Excel and view the report now or select “Save this file to disk” to save the report

and view later.

If you selected a scheduling option for the report output (e.g., Recurring), theASIS Batch Reporting page is

displayed containing the following message: “The request was successfully submitted to run”. Also, an email is sent

to your AOL account when the report process is complete.

NOTE: Contract options are determined by the

specified date range and the selected advertiser. We

do not recommend selecting more than one contract

for your report because ASIS does not display thedata for each contract separately. The counts for

the contract summary and the individual line items

are combined into one report.




SECTION 2:1 Selecting Placement Options

Select the placement data and sorting options for the report in the Placement Options section. At least one optionmust be selected. More than one option can be selected.

Each option selected creates a section or report within the report. Each section is reporting on the same total

impression and click-through numbers but is displaying the counts differently. Also, each section or report displays a

grand total and some sections display subtotals. For instance, the Channel/Line Item/Creative Summary report

subtotals by Line Item then displays a grand total at the end of the section.

NOTE: The more Placement Options selected, the longer the report.

Channel

Select Channel to view counts for each channel. The Channel

option is recommended for advertisements across severalchannels.

The Channel Summary report displays the following data:

Channel, Delivered Impressions, Click-Throughs, and Click-

Through Rate. This report displays a grand total at the end of the

section.

Channel/Line Item

Select Channel/Line Item to view counts for each line item

subtotaled by channel. A line item is one of three things: the

location of the individual ad space, the description of the group

(package or run of), or the search term and its search engines.

The Channel/Line Item Summary report displays the following

data: Channel, Line Item, SKU#, Guaranteed Impressions,

Delivered Impressions, Click-Throughs, Index to Guarantee, and

Click-Through Rates. This report subtotals by channel then

displays a grand total at the end of the section.

Channel/Line Item/Creative

Select Channel/Line Item/Creative to view counts for each

creative subtotaled by line item then sorted alphabetically by

channel.

The Channel/Line Item/Creative Summary report displays the

following data: Channel, Line Item, SKU#, Creative graphic, Art

Type, Art Size, Delivered Impressions, Click-Throughs, and

Click-Through Rate. This report subtotals by line item then





Line Item

Select Line Item to view counts for each line item. The Line Item

option is recommended for advertisements across several locations

in one channel. A line item is one of three things: the location of the individual ad space, the description of the group (package or

run of), or the search term and its search engines.

The Line Item Summary report displays the following data: Line

Item, SKU#, Guaranteed Impressions, Delivered Impressions,

Click-Throughs, Index to Guarantee, and Click-Through Rates.

This report displays a grand total at the end of the section.

Creative

Select Creative to view counts for each creative. The Creative

option is recommended for viewing a creative graphic’s

performance regardless of its placement. However, the Creativeoption is not recommended for viewing the line item information

the creative graphic appeared on - select the Line Item/Creative,

Creative/Line Item, or Channel/Line Item/Creative option instead.

The Creative Summary report displays the following data:

Creative graphic, Art Type, Art Size, Delivered Impressions,

Click-Throughs, and Click-Through Rate. This report displays a

grand total at the end of the section.

Line Item/Creative

Select Line Item/Creative to view counts for each creative

subtotaled by line item.

The Line Item/Creative Summary report displays the following

data: Line Item, SKU#, Creative graphic, Art Type, Art Size,

Delivered Impressions, Click-Throughs, and Click-Through Rate.

This report subtotals by line item then displays a grand total at the

end of the section.

Creative/Line Item

Select Creative/Line Item to view counts for each line item

subtotaled by creative.

The Creative/Line Item Summary report displays the following

data: Creative graphic, Art Type, Art Size, Line Item, SKU#,


This report subtotals by creative then displays a grand total at the

end of the section.




SECTION 2:2 Selecting URL Options

Select the click-through data and sorting options for the report in the URL Options section. This is an optionalsection. More than one option can be selected.

Each option selected creates a section or report within the report. Each section is reporting on the same total

impression and click-through numbers but is displaying the counts differently. Also, each section or report displays a

grand total and some sections display subtotals. For instance, the Creative/URL Summary report subtotals by

Creative then displays a grand total at the end of the section.

NOTE: The more URL Options selected, the longer the report.

URL

Select URL to view counts for each click-through URL (where an

advertisement points).

The URL Summary report displays the following data: URL,


This report displays a grand total at the end of the section.

URL/Line Item

Select URL/Line Item to view counts for each line item

subtotaled by click-through URL. A line item is one of three

things: the location of the individual ad space, the description of

the group (package or run of), or the search term and its search

engines.

The URL/Line Item Summary report displays the following data:

URL, Line Item, SKU#, Delivered Impressions, Click-Throughs,

and Click-Through Rate. This report subtotals by URL then


Line Item/URL

Select Line Item/URL to view counts for each click-through URL

subtotaled by line item.

The Line Item/URL Summary report displays the following data:

Line Item, SKU#, URL, Delivered Impressions, Click-Throughs,

and Click-Through Rate. This report subtotals by line item thendisplays a grand total at the end of the section.




URL/Creative

Select URL/Creative to view counts for each creative subtotaled

by click-through URL.

The URL/Creative Summary report displays the following data:

URL, Creative graphic, Art Type, Art Size, Delivered

Impressions, Click-Throughs, and Click-Through Rate. This

report subtotals by click-through URL then displays a grand total

at the end of the section.

Creative/URL

Select Creative/URL to view counts for each click-through URL

subtotaled by creative.

The Creative/URL Summary report displays the following data:

Creative graphic, Art Type, Art Size, URL, DeliveredImpressions, Click-Throughs, and Click-Through Rate. This

report subtotals by creative then displays a grand total at the end of

the section.

URL/Image URL

Select URL/Image URL to view counts for each image URL

(where the creative graphic resides) subtotaled by click-through

URL. The URL/Image URL option is recommended for tracking

third-party creatives. If the creative was not third-party served,

“none” is displayed in the Image URL column.

The URL/Image URL Summary report displays the following

data: URL, Image URL, Delivered Impressions, Click-Throughs,

and Click-Through Rate. This report subtotals by click-through

URL then displays a grand total at the end of the section.




SECTION 2:3 Selecting Run Options

Select the report run time in the Run Now or Schedule section. Only one option can be selected.

Run Now

Interactive Now

Select Interactive Now to run the report immediately.

Schedule

Once

1. Select Once to run the report at a specific date and time.

2. Select the date and time (in military time) from the corresponding drop-down menus.

NOTE: If the report fails to run because the specified time is in the past, use the Back button to

return to the Report Selection page and adjust the time.

3. Type a name for the report in the Output Filename field.

NOTE: The Once option is recommended for large reports. The Once option runs the report on the

server as opposed to the user’s local browser. This prevents the possibility of the local browser

crashing during the process since Internet Explorer “times out” after 5 minutes.




Monthly

1. Select Monthly to run the report for the entire previous month.


NOTE: At 9am on the 1st day of the month, the Monthly recurring report for the previous monthwill be available in your personal inbox.

Recurring

1. Select Recurring to run the report at regular intervals (e.g., Mondays, Weekdays, First Day of

the Month).

2. Select the interval and time (in military time) from the corresponding drop-down menus.

3. Select the day range from the For the previous n days drop-down menu.


Completed scheduled reports are placed in your personal inbox under the name designated in theOutput

Filename field. Valid output filename consist of alpha and numeric characters, and underscores.

NOTE: Do not schedule recurring reports to run between 7am - 8am EST. The nightly processes are

running during this time and any reports scheduled to run may not execute properly or may fail to run.




CHAPTER 3 Reading a Report

The column headings displayed in the report are determined by the what Placement, URL, and Demographic options

are selected.

Channel

The channel or product containing the screen or page where the advertisement is displayed.




Line Item

A line item is one of three things: the location of the individual ad space, the description of the group

(package or run of), or the search term and its search engines. A single line item can contain one or more ad

spaces or search terms. Previously known as packages or runs, groups are reported as single line items. For

example, Run of Computing is displayed as a single line item instead of multiple line in the reports.

NOTE: See Section 3:1 Understanding Line Items for more detailed information.

SKU#

A SKU is a unique identifier for each piece of inventory. Inventory can be an individual ad space or search

term or a collection of ad spaces or search terms referred to as a gro up.The first digit of the SKU uniquely

identifies the inventory object as either an individual ad space/search term or a group/search term. A SKU

beginning with a 1 (and eventually 2, 3, or 4) indicates an individual item while a SKU beginning with a 5

(and eventually 6, 7, 8, or 9) indicates a group of items.

NOTE: See Section 3:2 Understanding SKU#s for more detailed information.

Creative

The creative graphic. The creative graphic is not displayed in an Excel report.

NOTE: See Section 3:3 Understanding Creatives for more detailed information.

Art Type

The graphic type of the advertisement (e.g., .Gif).

Art Size

The actual dimensions of the advertisement (e.g., 468 X 60 for an ad banner) .This information can beuseful since the actual size of the creative image may not display in the report.

URL

A Uniform Resource Locator (URL) is the internet address of the page where the advertisement points.

When a user clicks on an ad, the user is sent to the web page or plus group screen designated by the

advertiser.

Image URL

The URL where the third-party creative image resides. If the creative was not third-party served, "none" is

displayed in the Image URL column.

Guaranteed Impressions (GI)

Guaranteed Impressions are the number of impressions a screen will receive within a particular period,

usually a week. The number is based on a percentage of the weekly Impressions the screen received in the

past two weeks . For percentage buys, a "0" is displayed in the GI column, but not fo rimpression buys or

mixed (percentage and impression) buys.




Delivered Impressions (DI)

Delivered Impressions are the actual number of times an advertisement was requested from the Ad Server .

When a user accesses a screen/page the ads that appear on that screen/page are requested from the Ad

Server. This is counted as a single Impression against each requested ad.

Click-Throughs

Click-Throughs are the number of times a user clicked on the advertisemen t.A Click-Through is the act of

clicking a displayed creative or hyperlink.

Index to Guarantee

The Index to Guarantee is the number of impressions delivered compared to the number of impressions

guaranteed. The Index is calculated by dividing Delivered Impressions by Guaranteed Impressions and

multiplying that number by 1 0 0 . An Index of 100 is perfect and means that AOL served all of the

impressions purchased. For example, an Index of 85 means that AOL served 15% fewer impressions than

purchased. An Index of 102 means that AOL served 2% more impressions than purchased .It is possible

for a report to show that an advertiser was underserved if the contract is not complete. In this case, there is

still time for AOL to serve all of the Guaranteed Impressions.

Click-Through Rate vs. DI

The Click-Through Rate is the percentage of users who saw the ad and clicked on it .The Rate is calculated

by dividing Click-Throughs by Delivered Impressions and multiplying that number by 100. If 900 users see

an ad (900 impressions) and 45 of them click it (45 click-throughs), the Click-Through Rate is 45/900 = 5%.

Click-Through Rate vs. GI

The Click-Through Rate is the percentage of users who were guaranteed to see the ad and clicked on it. The

Rate is calculated by dividing Click-Throughs by Guaranteed Impressions and multiplying that number by

100. If 800 users were guaranteed to see an ad (800 impressions) and 35 of them click it (35 click-throughs),the Click-Through Rate is 35/800 = 3.75%.




SECTION 3:1 Understanding Line Items

ASIS reports at the Line Item level. On ASIS reports, impressions and click-throughs are displayed for a single lineitem. A Line Item is one of three things: the location of the individual ad space, the description of the group (package

or run of), or the search term and its search engines. A single line item can contain one or more ad spaces or search

terms. Previously known as packages or runs, groups are reported as single line items .

A collection of ad spaces or search terms known as a group are scheduled as a single contract line item. In the past,

when a group (e.g., package, run) was scheduled, a line item would be created for each ad spac e.Now a line item can

contain reservations for one or more ad spaces or search terms. This concept is followed through to reporting, where

the impressions and click-throughs are displayed for a single line item. For example, Run of Entertainment is

displayed as a single line item instead of multiple lines in the report.

By removing the concept of screens and "rolling-up" multiple ad spaces/search terms into single line items, the

amount of complex data and number of pages for each report has been dramatically reduced. Due to this change with

line items, the Selected Report Options page (the summary page before the report runs) no longer displays thenumber of Ad Spaces, just the number of Line Items.

All references to Screen have been changed to Line Item on all report options. Due to this change with line items, the

Selected Report Options page (the summary page before the report runs) no longer displays the number of Ad

Spaces. Likewise, all references to Screen have been changed to Line Item on all reports.




The Search Term brands in parentheses are as follows: ALC - AOL.com, AOL - AOL Service, CSI - CompuServe,

HMT - Hometown, ICQ - ICQ, MYA - My AOL, NSP - Netscape.

Run of Channels may be typed out (e.g., Run of Sports) or abbreviated (e.g., ROC). Run of Screens may be typed out

(e.g., Run of Entertainment - Main) or abbreviated (e.g., AOL Network ROS Top 30).




SECTION 3:2 Understanding SKU#s

A SKU is a unique identifier for each piece of inventor y. Inventory can be an individual ad space or search term or acollection of ad spaces or search terms.

ASIS reports at the BIO level. A Basic Inventory Object (BIO) represents an individual ad space or search ter m.

Each BIO has a BioID, and that BioID is the SKU# (Stock Keeping Unit) for that BIO. A collection of ad spaces or

search terms is referred to as a group. Each group has a GroupID, and that GroupID is the SKU# for the Group.

The first digit of the SKU uniquely identifies the inventory object as either an individual ad space/search term or a

group/search term. A SKU beginning with a 1 (and eventually 2, 3, or 4) indicates an individual item while a SKU

beginning with a 5 (and eventually 6, 7, 8, or 9) indicates a group of items.




SECTION 3:3 Understanding Creatives

The Advertising System now handles more than just the traditional advertisement (e.g., .gif, .art ).It handles Flash,Wave, and HTML advertisements. In addition, ads can be third-party served (or redirected).

In an ASIS report, a Flash, Wave, and HTML ad may be interactive, meaning you can click on the creative graphic in

the report and view or listen to the entire a d.The HTML creative graphic is displayed in a report only if the Creative

placement option is selected, otherwise, only a filename will appear in the Creative column.

Also, in an ASIS report, a generic redirect graphic is displayed in the Creative column when a third-party ad was

delivered, because we do not store third-party ads on our servers .The ad delivery system grabs the ad from a third-

party Image URL (where the creative image resides) and delivers it to the user.




CHAPTER 4 Printing a Report

1. Access the report in HTML or Excel, or from the ASIS Batch Reporting window.

NOTE: Whether the report is in HTML or Excel format, or is a Batched report, the steps for printing a report are the

same.

2. From the tool bar of the browser or Excel window, click the Print button to print to your default printer.

OR

Open the File menu and select Print to select a printer or printer options for this report.

3. In the Print dialog, select the printer destination and output options, if necessary.

4. Click the OK button to begin printing.

NOTE: If your report is wide (a horizontal scroll bar is displayed at the bottom of the report), select Landscape as

the page orientation. Also, you can change the font size used by your browser to compress the report. To change

Internet Explorer's font size, open the View menu, select Fonts, then select Smaller or Smallest .




CHAPTER 5 Saving a Report

Saving an HTML Report

1. In the browser window, open the File menu and select Save As.

2. In the Save dialog, double click the appropriate folder to contain the saved report.

3. Type a name for the report in the File name field.

4. Click the drop-down arrow in the Save as type field and select .htm/.html.

5. Click the Save button.

Opening a Saved HTML Report

Method 1

1. In the browser window, open the File menu and select Open.

2. In the Open dialog, click the Browse button.

3. In the Microsoft Internet Explorer dialog, double click the folder containing the report.

4. Select the report then click the Open button.

5. Click the OK button.

NOTE: You must provide your ASIS username and password in order to view the saved report.




Method 2

1. In the Window's Explorer window, double click the folder containing the report.

2. Double click the report.

NOTE: You must provide your ASIS username and password in order to view the saved repo rt. The reportis displayed in your default browser (Internet Explorer is recommended for viewing ASIS reports).

Saving an Excel Report

1. In the Selected Report Options page, click the Run Report button at the bottom of the page.

OR

In the ASIS Batch Reporting page, click the report to view, then click the Click here for excel link at

the top of the report.

2. In the File Download dialog, click the OK button with the Save this file to disk option selected.

3. In the Save As dialog, double click the appropriate folder to contain the saved report.

4. Type a name for the report in the File name field (end the file name with .csv).

5. Click the Save button.

NOTE: Once in Excel, open the File menu and select Open to view the report.

Opening an Excel Report

Method 1

1. In the Selected Report Options page, click the Run Report button at the bottom of the page.

OR

In the ASIS Batch Reporting page, click the report to view, then click the Click here for excel link at

the top of the report.

2. In the File Download dialog, click the OK button with the Open this file from its current location

option selected.

NOTE: Excel is automatically launched with the report displayed .Once in Excel, open the File menu and

select Save to save the report.

Method 2

1. After saving the report in Excel format, open the File menu and select Open while in Excel.

2. In the Open dialog, double click the folder containing the report.

3. Double click the report.




CHAPTER 6 Batching a Report

1. In the Run Now or Schedule section of the Report Selection page, select one of the Schedule options.

Once

1. Select Once to run the report at a specific date and time.

2. Select the date and time (in military time) from the corresponding drop-down menus.

NOTE: If the report fails to run because the specified time is in the past, use the Back button to

return to the Report Selection page and adjust the time.


NOTE: The Once option is recommended for large reports. The Once option runs the report on the

server as opposed to the user’s local browser. This prevents the possibility of the local browser

crashing during the process since Internet Explorer “times out” after 5 minutes.

Monthly

1. Select Monthly to run the report for the entire previous month.


NOTE: At 9am on the 1st day of the month, the Monthly recurring report for the previous month

will be available in your personal inbox.




Recurring

1. Select Recurring to run the report at regular intervals (e.g., Mondays, Weekdays, First Day of

the Month).

2. Select the interval and time (in military time) from the corresponding drop-down menus.

3. Select the day range from the For the previous n days drop-down menu.


NOTE: Do not schedule recurring reports to run between 7am - 8am EST. The nightly processes are running during

this time and any reports scheduled to run may not execute properly or may fail to run.


3. In the Selected Report Options page, review the selected report options then click the Run Report button at the

bottom of the page.

NOTE: The ASIS Batch Reporting page is displayed containing the following message: "The request was

successfully submitted to run". Also, an email is sent to your AOL account when the report process is complete.

4. From the ASIS Batch Reporting page, click the Usage Menu link on the left to return to the ASIS Reporting

Menu page.

OR

Click the New Report Directory link on the left to view a listing of completed scheduled reports. Completed

scheduled reports are placed in your personal inbox under the name designated in the Output Filename field.




Batch Reporting

The Batch Reporting option is an "inbox" that enables you to conveniently view, print, and manage scheduled reports.

Each time a scheduled report is run, the completed report is delivered to your personal i nbox.The batch feature

allows you to schedule a large report to run on the server at a specific date and time; to run a recurring report for the

previous month; or to run a recurring report at regular intervals (e.g., Mondays, Weekdays).

The batching feature is available to all ASIS users. From the ASIS Reporting Menu page, click Batch Reporting to

access your inbox.

The Batch Reporting option was recently changed. This change was implemented to improve the user experience by

increasing the speed at which batch reports are displayed. Previously, all batch reports had been stored in one

directory. This meant that when a user made a request to display their reports, a process had to sort through all batch

reports for all users, finding only the reports for the specific user.

Now, user’s reports are stored in their own individual directories. This eliminates the sorting process and quickly

retrieves the users reports. All recurring/scheduled reports set up prior to 4/12/01 are stored in the Old Report

Directory folder (located in the left side menu bar).

NOTE: As of 1/31/01, individual reports 180 days and older are purged from the system nightly due to an

overwhelming amount of old reports in the Batch Reporting folder (See Chapter 5 Saving a Report to learn how to

save a report to your hard drive). This purging does not include the initial report request, just the individual report

versions.




Viewing a Batched Report

1. From the ASIS Reporting Menu page, click Batch Reporting.

NOTE: The ASIS Batch Reporting page is displayed containing the list of completed reports. On the right are links

to other areas in the Batch Reporting folder.

ASIS Menu

Click Usage Menu to return to the ASIS Reporting Menu page.

Old/New Report Directory

The New Report Directory is the default page for the Batch Reporting folder. Click Old Report

Directory to view a listing of completed reports whose initial request was set up BEFORE 4/12/01.

Click New Report Directory to view a listing of completed reports whose initial request was set up

AFTER 4/12/01.

Active Requests

Click Active Requests to view a listing of your scheduled reports in the queue to be run by the

server.

Scheduled Requests

Click Scheduled Requests to view a listing of your recurring reports.

NOTE: To stop a recurring report, click the Details icon for the report on the Scheduled Requests

page then click the Cancel Request link on the left side of the page.




2. In the Report Directory of the ASIS Batch Reporting page, click the report link to view the report.

NOTE: If you selected Excel as the report output view, click the Click here for excel link at the top of the report to

view the report in Excel format.



CHAPTER 7 Getting Help

Please contact the AOL Partner Help Desk at: 866-AOL-PTNR (or 866-265-7867) if you forgot your ASIS user

name or password, you are having problems logging into ASIS, or you have a question about running an ASIS report.

Please contact your AOL Account Manager if you have questions regarding contractual information.

Documents

As is Partner Guide