AR-IBY Integration

AGENDA

R12 Payment Processing

Funds Capture Flow

Key IBY Tables and Lookups

AR-IBY Integration (Automatic Receipts / Refunds)

IBY and AR Setups

Authorization Flow

Settlement Flow

Troubleshooting

Oracle Payments:Oracle Payments:

Oracle Payments is a central engine to disburse and capture payments.

For electronic payments, it connects Oracle EBS products like Receivables and

Payables to financial institutions like banks and credit card processors.

Oracle Payments

FUNDS CAPTURE IN IBY

Funds Capture is an Automated Process for Electronic Payments which includes:

Bank Account Transfer Debit Cards Credit Cards

It’s a two step process which involves: Authorization Settlement

FUNDS CAPTURE PROCESS FLOW

RequestRequest SettlementSettlement AcknowledgementAcknowledgement

• Upstream products call Payments to authorize transaction with third party payment system

• Routing rules drive how the transaction will be processed and which third party payment system will be used

• Payments automatically queries payment system for acknowledgement of transaction success

Authorization

• Payments calls payment system in individual or batch mode to request settlement

Process Flow of data and IBY Tables Impacted

IBY_TRXN_SUMMARIES_ALL

IBY.IBY_TRXN_CORE

Some Important IBY tables

IBY.IBY_ECAPP : List of products integrated with IBY

IBY_TRXN_SUMMARIES_ALL : Various Product Requests captured here

AR Specific Data in IBY

Customer Bank Creation

Credit Card Creation

IBY_EXT_BANK_ACCOUNTS

IBY.IBY_CREDITCARD_H

Automatic Receipts Creation

IBY_TRX_SUMMARIES_ALL

Credit Card Refund

AUTOMATIC RECEIPTS FLOW(FUNDS CAPTURE)

Flag a Transaction for Automatic Receipt Application

Run Automatic Receipts Creation Request This triggers Authorization in IBY Creates a Receipt in AR with status Confirmed

Run Automatic Receipts Remittance This triggers Settlement in IBY Creates a Receipt in AR with status Remitted

IBY Setup For Funds Capture Processing

IBY Setup : Payment System

1. Log into Fund Capture Setup Admin Responsibility.2. Click on tasks icon for Payment System.3. Verify the Payment system with the following details:

Supported Capabilities: Check Bank Account & Credit Card under Fund Capture

IBY Setup : Payment Method

This is the payment medium by which a third party payer say a customer chooses to remit the amount to thePayee.

IBY Setup : Payee

The first party payee is the deploying company, or organizations within the deploying company, that receives funds from its customers, accounts, and bills receivable transactions sent to banks.

IBY_PAYEE

IBY Setup : Credit Cards

The purpose of setting up credit card brands is to enable the credit card brands that your company accepts for payment, along with their associated authorization validity periods, in days, that your company uses.

AR Setup For Automatic Receipts

Step 1 Define Receipt Class

Step 2 Define Receipt Method

Step 3 Assign Remittance Bank

Step 4 Setup Document Sequence

Step 5 Define Print Program for Automatic Receipts

SET UPS – RECEIPT METHOD (BANK ACCOUNT TRANSFER)

SET UPS – RECEIPT METHOD (CREDIT CARD)

Remittance Bank Details

AR Receipt Method Table

AR_RECEIPT_METHODS

FLAGGING A TRANSACTION FOR AUTOMATIC RECEIPTS

FLOW FOR AUTHORIZATION

FLAG TRANSACTIONS FOR AUTOMATIC RECEIPTS IN AR

RUN AUTOMATIC RECEIPTS BATCH IN AR

IBY COMES INTO PICTURE NOW

AUTHORIZATION IN IBY

SUCCESSFULFAILED

RECEIPT CREATED WITH STATUS CONFIRMED

FAILURE REASON MENTIONED

RECEIPTS BATCH CREATION

Output File

Automatic Receipts Creation Program Output File

RA_CUSTOMER_TRX_ALL

VERIFY THE RECEIPT BATCH CREATED

AR TABLES IMPACTED ON AUTOMATIC RECEIPTS CREATION

AR_BATCHES_ALL

AR_CASH_RECEIPTS_ALL

This field establishesthe link to the IBY tables.

Standard Transaction Vs Automatic Transaction

Automatic

Standard

AR_CASH_RECEIPTS_ALL

Automatic

Standard

AR_RECEIPT_METHODS

Automatic

Standard

RA_CUSTOMER_TRX_ALL

IBY Tables

IBY_TRXN_SUMMARIES_ALL

IBY_TRANSACTION_STATUS

IBY_TRXNTYPES

IBY_TRXN_REQTYPES

IBY Tables

IBY.IBY_TRXN_CORE

On successful authorization this table is populated with the AuthCode and the corresponding message.( This happens only in case of Credit Card Transfer )

RECEIPT IN AR AFTER SUCCESSFUL AUTHORIZATION

RECEIPT CURRENTLY WITH STATUS CONFIRMED

RUN REMITTANCE BATCH IN AR

IBY COMES INTO PICTURE NOW

SETTLEMENT IN IBY

SUCCESSFULFAILED

RECEIPT CREATED WITH STATUS REMITTED

FAILURE REASON MENTIONED

FLOW FOR SETTLEMENT

Run the Remittance Batch Program

Output FileRemittance Batch Output File

APPROVING A REMITTANCE BATCH

AR_BATCHES_ALL

ON APPROVING

IBY TABLES ON CAPTURE

IBY_TRXN_SUMMARIES_ALL

Status : 11 : Submitted

This batch has been submitted to the payment system and is awaiting clearing information.

TrxnTypeId : 8 : Capture

Capture funds for previously authorized transaction

IBY TABLES ON CAPTURE

IBY_TRXN_CORE

On Successful Capture Event the corresponding TRXNMID generates a record in IBY_TRXN_CORE table.

AR TROUBLESHOOTING TIPS

Receipt Creation / Authorization

Error : No data foundSelected for Batch ID must get stamped on the transaction.Eg: The Receipt was picked by some previous batch. However the authorization was not successful.Hence on the UI the transaction is still open.However in the Backend the trx is stamped with the batch ID.In subsequent batch creation this does not get picked as there is already a batch_Id stamped.

SolutionCancel the previous Batch.Set the value for “Selected_for_batch_Id” to null

IBY TROUBLESHOOTING TIPS

Receipt Creation / Authorization

Verify IBY_TRXN_SUMMARIES_ALL for STATUS.

With TRXNMID check for Auth Failure in IBY_TRXN_CORE table.

?Thank You.