APS Cleaningapscleaning.managementsystem.net.au/WHSMP.pdf · Work Health & Safety Management Plan Scope The provision of commercial and industrial cleaning services throughout

APS Cleaning

Work Health & Safety Management Plan

Scope

The provision of commercial and industrial cleaning services throughout Queensland.

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All Hardcopy Documents Are Uncontrolled

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Table of Contents 1 Introduction ............................................................................................................................. 3

2 Roles & Responsibilities ......................................................................................................... 4

2.1 Duty of the Organisation (Entity) ......................................................................................... 4

2.2 Duties of Individuals in Control (PCBU) ............................................................................... 5

2.3 Duty of Officers ................................................................................................................... 5

2.4 Duty of Supervisors ............................................................................................................. 5

2.5 All Workers & Sub Contractors ............................................................................................ 6

2.6 Visitors & Others at the Workplace ...................................................................................... 6

3 Objectives & Targets .............................................................................................................. 6

4 Consultation & Coordination ................................................................................................... 8

5 Managing Risks to Health & Safety ......................................................................................... 8

6 Equipment & Personal Protective Equipment.......................................................................... 9

7 Safety Induction & Site Rules ............................................................................................... 10

7.1 Company General Safety Inductions: ................................................................................ 10

7.2 Site Specific Inductions ..................................................................................................... 10

8 Work Method Statements ..................................................................................................... 10

9 Managing the Work Environment .......................................................................................... 11

9.1 Tool Box Talks .................................................................................................................. 11

9.2 Work Environment and Facilities ....................................................................................... 11

9.3 Housekeeping ................................................................................................................... 11

9.4 Hand Washing .................................................................................................................. 12

9.5 Remote or Isolated Work ................................................................................................... 12

Assessing the risks ...................................................................................................................... 12

Controlling the risks ..................................................................................................................... 12

9.6 First Aid ............................................................................................................................. 13

10 Work Method Statements .................................................................................................. 14

11 Emergency Plan ................................................................................................................ 14

12 Reporting & Recording ...................................................................................................... 15

12.1 Injuries ........................................................................................................................... 15

12.2 Incidents ........................................................................................................................ 15

12.3 Notifiable Incidents ........................................................................................................ 15

12.4 Hazards ......................................................................................................................... 16

12.5 Site Specific Inspections & Reporting ............................................................................ 16

13 Documented Processes .................................................................................................... 17

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1 Introduction

This Work Health & Safety Management Plan (WHSMP) sets out how the Entity (PCBU), The Organisation, manages Work Health & Safety as Subcontractors and takes into consideration the health and safety of other workers and any members of the public.

The Organisation implements controls in accordance with the Work Health & Safety Act 2011, Work Health & Safety Regulations 2011, relevant Codes of Practice and Australian Standards and uses the Hierarchy of Controls at Heading 4.0 taken from the Code of Practice Managing Work Health & Safety Risks 2011.

Having a Safety Plan in place before work starts allows the Principal Contractor (PC) and Subcontractors to identify possible health and safety hazards that could be encountered on the job and uses a process to safely manage those issues.

This Sub Contractor Safety Plan also identifies the health and safety hazards associated with each task carried out on site broken down in a Work Method Statement format at the end of the document which details the steps, assess the risk associated with the hazards identified and provides for appropriate controls which must be used.

Ongoing monitoring, recording and review of the hazard controls to ensure they are satisfactory will be conducted regularly.

The Organisation does not assume that every possible hazard will be identified before work starts and therefore this Work Plan has been designed to be monitored, reviewed and modified, to accommodate situations and conditions that may arise during the carrying out of tasks.

Fred Meuspaque

18/05/2015

This manual is issued by Management Representative with the approval of the Director/s and is reviewed in accordance with the Document Control procedure.

Definitions

Throughout this manual, the entity The Organisation is referred to as the Organisation.

Revision and Version Status

VERSION NO.

SECTION NO.

REVISION NO.

DATE ISSUED

CHANGES MADE

1 Entire manual

0

01/06/2013

First Issue

2 Entire manual

0 18/05/2015

Revision required for Certification

2 3 1 22/07/2015 Objectives & Targets Updated NCR 34, NCR 35

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2 Roles & Responsibilities

The Organisation provides the following key trained and competent personnel on site:

2.1 Duty of the Organisation (Entity)

Ensure Safety of All Person Conducting a Business or Undertaking (PCBU)

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The Organisation understands that Duties under the WHS Act 2011 are not transferable to another person.

A person may have more than one duty by virtue of being in more than one class of duty holder for example PCBU and Company Officer.

If more than one person has a duty for the same matter (for example two Company Officers) each person retains responsibility for that matter and must discharge their duty to the full extent to which they have the capacity to influence and control the matter.

As the PCBU, the entity The Organisation has the Primary Duty to ensure the health and safety of all workers so far as is reasonably practicable as per the WHS Act 2011 s18.

Therefore the company will ensure that work on sites is conducted in such a way as to eliminate risks to health and safety so far as is reasonably practicable and if it is not reasonably practicable to eliminate risks to health and safety, minimise the risks to health and safety so far as is reasonably practicable, according to the hierarchy of controls.

2.2 Duties of Individuals in Control (PCBU)

Ensure Safety of All Person Conducting a Business or Undertaking (PCBU)

The Employer/person who runs the business on a day to day basis is also the PCBU and will ensure the health and safety of all workers (employed, contracted or those influenced by works being carried out) so far as is reasonably practicable and provide:

A safe work environment

Maintenance of plant and structures

Systems to monitor, record and review works

Safe storage for plant and substances

Adequate facilities for the welfare of workers

Provide workers with PPE

Information, training and supervision of workers

Monitoring of health conditions to prevent injury or illness

2.3 Duty of Officers

Due Diligence

The Organisation‟s company directors and those identified by the Corporations Act 2011, have a duty to exercise due diligence to ensure that the business or undertaking complies with the WHS Act and Regulations. This includes taking reasonable steps to ensure that the business or undertaking has and uses appropriate resources and processes to provide and maintain a safe work environment and adequate facilities for workers.

2.4 Duty of Supervisors

Reasonable Care

Supervisors appointed by the PCBU will exercise due diligence to ensure that the works carried out under their control comply with Legislative requirements and the systems adopted by the PCBU.

Supervisors will have and keep up to date their knowledge and understanding of Work health and safety matters. Supervisors will have an understanding of the nature of the works being conducted and the associated hazards and risks associated with performing the works. Supervisors will ensure

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that there are available for use and uses the resources and systems to eliminate or minimise the hazards and risks associated with conducting works.

Supervisors will conduct regular inspections and report back to the PCBU using the forms and checklists set out in this WHSMP. Risks or hazards identified whilst conducting inspections or during the performing of tasks will be assessed and work processes will be reviewed to eliminate or minimise the risk or hazard before works will be allowed to continue. All incidents will be reported directly to the PCBU and the relevant authorities as required.

Supervisors will consult with workers, ensure training, give instruction with regards to health and safety and ensure the WHSR receive their entitlements and training.

Supervisor will ensure that a work schedule is in place to coordinate the works being conducted and that all high risk works are done with a WMS in place that will be monitored and reviewed.

2.5 All Workers & Sub Contractors

Reasonable Care

It is the responsibility of all workers and subcontractors employed by The Organisation to:

take reasonable care for his or her own health and safety; and take reasonable care that his or her acts or omissions do not adversely affect the health and

safety of other persons; and comply, so far as the worker is reasonably able, with any reasonable instruction that is given

by the person conducting the business or undertaking to allow the person to comply with the Legislation; and

co-operate with any reasonable policy or procedure of the person conducting the business or undertaking relating to health or safety at the workplace that has been notified to workers.

The worker must, so far as the worker is reasonably able:

use or wear the equipment in accordance with any information, training or reasonable instruction

not intentionally misuse or damage equipment or PPE issued inform the PCBU of any damage to, defect in or need to clean or decontaminate any of the

equipment or PPE of which the worker becomes aware Subcontractors will provide a WHSMP and SWMS for high risk works to the PCBU or

appointed Officer prior to commencement of works All workers and subcontractors will attend inductions

2.6 Visitors & Others at the Workplace

Reasonable Care

A visitor or other person at a workplace must;

take reasonable care for his or her own health and safety; and take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons; and will comply, so far as the person is reasonably able, with any reasonable instruction that is

given by the person conducting the business or undertaking to allow the person conducting the business or undertaking to comply with the Legislation.

3 Objectives & Targets

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The Organisation has established the following objectives and targets to support and maintain the effectiveness of the WHS Management Plan.

Planning

Objective:

Employees are provided with regular and up-to-date information on WHSE for the duration of the contracted/agreed works.

Target:

Review the content of the WHSE Management Plan at maximum 12 month intervals (or more frequent as required) to maintain the currency of information provided to employees and others.

Measured By:

Revision date of WHS Management Plan less than 12 month old.

Risk Management

Objective:

Employees are familiar with hazards and risks associated with the contracted/agreed works that are assessed as a medium to high risk.

Target:

Safe Work Method Statement(s) or the equivalent list as a minimum those hazards and risks associated with the contracted/agreed works that are assessed as a medium to high risk.

Measured By:

Incidents Recorded and Injury Statistics. Reported by Month.

Consultation

Objective:

Employees are regularly consulted on matters that affect WHSE.

Target:

Toolbox/Pre-start or other agreed methods of consultation are undertaken on a regularly basis.

Measured By:

Records of Monthly Employee Consultation meeting. Reported by Month.

Training

Objective:

Employees are provided with training to enable work practices to be undertaken that are safe and minimise risk to the environment.

Target:

All employees involved with the contracted/agreed work have undertaken as a minimum the three levels of induction training, i.e. general industry (safety awareness) training, site specific training and work activity training as noted in the Safe Work Method Statement(s) specific to the contracted/agreed works.

Measured By:

Training Matrix and Training Records. Reviewed annually.

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4 Consultation & Coordination

Consultation with workers and others who may be affected by any matter relating to work health and safety in the workplace is essential to promote the active participation of workers in WHS decisions, in accordance with the Work Health & Safety Act 2011 – Part 5, Division 2. The Organisation will consult regularly, developing partnerships between government, employers, workers and suppliers of plant and materials to ensure workplace health and safety. Relevant information about activities will be shared with all involved and a reasonable opportunity will be given to express views and raise workplace health and safety issues. If appointed the WHSR will be involved in the consultation process. The Organisation will ensure that the views shared will form part of the decision making process when deciding on work methods and controls of risks and hazards. The controls that are adopted and put in place will be notified to all relevant persons and they will be required to sign off on the controls before commencement of works. Consultation occurs in reference to, but not limited to, the following subjects / topics:

hazard identification and risk assessment processes

control measures for the management of hazards and risks

proposed changes that may affect the health and safety of workers

changes to the organisation's policies and procedures or work routines which may affect WHSE

when establishing or changing procedures for resolving workplace health and safety, monitoring the health of workers, monitoring the conditions that may affect workers

training and information being provided to workers

make up of and representation on relevant committees

election of HSR and employee representatives if requested

all workplace consultation is recorded and occurs minimum twice per year. All works and tasks being performed will be notified to The Organisation. The Supervisor in charge of the site will then coordinate the work if subcontractors are to be used, to ensure that, as much as reasonably practicable, there will be no health and safety issues that will impact on workers. Any changes to the scheduling of tasks on site must be notified to the organisation and the Operations Manager before those works are allowed to commence. All changes to the establish work schedule will be notified to all workers involved prior to the new schedule being adopted.

Refer Procedure: Document Control

5 Managing Risks to Health & Safety The Organisation will comply with the relevant Work Health & Safety Acts, Work Health & Safety Regulation, Codes of Practice and Australian Standards for the management of risks and hazards in the workplace.

The Organisation identifies and manage risks and hazards by;

identifying hazards – find out what could cause harm;

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assessing risks if necessary – understand the nature of the harm that could be caused by the hazard, how serious the harm could be and the likelihood of it happening;

controlling risks – implement the most effective control measure that is reasonably practicable in the circumstances; and

reviewing control measures to ensure they are working as planned.

Refer Procedure: Hazard Identification

6 Equipment & Personal Protective Equipment

The Organisation carries out regular inspections and maintenance of all equipment and ensures equipment is inspected and maintained in accordance with the relevant standards and manufacturer‟s recommendations. The inspection and maintenance history of each item is documented. An Equipment Register is maintained in the WHSEQ Document Management System. The Organisation ensures control measures are implemented and documented for all equipment, including its operation, deemed as high risk. The effect of all equipment on the workplace is considered and documented in the Safe Work Method Statement. Pre-start checks, schedule of maintenance and fault reports are notified to the Senior Operational Supervisor, documented and made available to relevant parties on request. Where plant and equipment is hired, the same requirements as above apply PPE is supplied to employees where such PPE is specified as a last resort control measure in the Safe Work Method Statement.

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The Organisation ensures all items of PPE are manufactured, used and maintained in accordance with the relevant standard. Proof of Standard compliance will be provided, e.g. labeling. Each employee has been instructed and trained in the correct use of the PPE issued. Any damaged PPE will be replaced immediately.

7 Safety Induction & Site Rules

Rules for working at client sites will be decided upon by The Organisation and be placed in writing and displayed on site, communicated to workers and provided at Site Inductions.

These Site Specific Rules will be enforced by The Organisation and will be supported by the Supervisor.

7.1 Company General Safety Inductions:

The Organisation is committed to providing information, instruction, training and supervision to enable any workers who fall under our control, to perform their work in a manner that is safe and without risk to their health and safety.

all workers will receive an The Organisation Company Safety Induction upon starting work with the Company and will receive refresher training thereafter (at least annually). The Induction will address the contents of this Management Plan and matters specific to use and storage of chemicals, environmental considerations, use of ladders and electrical equipment and relevant Policies and Procedures.

All workers will also undertake a desk top Induction of the specific Safe Work Method Statements for the tasks to be undertaken.

Training is primarily given through inductions and on-the-job safety training, or when identified as being required by Supervisory staff. Where however, a particular level of training, competency or a certificate is required to perform a particular activity, no worker is to undertake work without the adequate level having been attained.

7.2 Site Specific Inductions

The Organisation will ensure each worker (including subcontractors) receive a specific safety induction relevant to the client site both prior to attending for work and via initial on-the-job training with a suitable period of supervision until such time as the worker is deemed competent by the WHSE Supervisor.

The Organisation will ensure that each worker is trained in each developed Work Method Statement and is aware that changes should be made to the paperwork where necessary, to match the client workplace, tasks and environment.

Access to Safe Work Method Statements will be made by each worker.

In addition, all The Organisation workers will attend the Client Safety Inductions as required.

The Organisation will ensure that those personnel performing work are competent, having received training through Management, the Supplier, Manufacturer, RTO or other accredited source where applicable.

8 Work Method Statements

The Organisation and persons doing work at the workplace must provide Work Method Statements to the Principal Contractor or Business Owner for „high risk construction‟ work.

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The Organisation will provide WMS in any case, to workers and workplace owners if requested, to demonstrate formal risk assessment of work activities and documented safe work methods for workers to follow.

When The Organisation requires specific work or activities to be undertaken, all personnel on site are to work in accordance with this Management Plan including the SWMS or JSA‟s developed for the specific activity and workplace.

In addition, established Company Safety Rules as determined by the PCBU are also to be followed by all workers on site.

WMS will be amended if there is any change in the activity and a copy will be provided to the Principal Contractor for review prior to said additional works being performed.

WMS are managed in accordance with procedure SP9 Document Control.

This Management Plan incorporates the Work Method Statement for each activity performed by The Organisation which is to be reviewed for each project as required.

9 Managing the Work Environment

The Organisation‟s Supervisors will monitor work activity and controls that are being used.

9.1 Tool Box Talks

A Tool Box / Pre-start Talk will occur with workers to discuss safety, at the first time at each workplace and then minimum 6 monthly thereafter and more frequently as required. These talks are to be recorded.

If any of the following work procedures are found to be inadequate for any reason, including changes in the work techniques or conditions, the Organisation‟s Operations Manager must be contacted to ensure alternative Work Procedures are considered and developed.

9.2 Work Environment and Facilities

The Organisation will meet the Work Health & Safety Regulations 2011 requirements and have in place facilities for workers that:

ensure, so far as is reasonably practicable, that the layout of the workplace, lighting and ventilation enables workers to carry out work without risks to health and safety

ensure, so far as is reasonably practicable, the provision of adequate facilities for workers, including toilets, drinking water, washing and eating facilities

manage risks associated with remote and isolated work, and prepare emergency plans ensure so far as is reasonably practicable, that the workplace, the means of entering

and exiting the workplace and anything arising from the workplace is without health and safety risks to any person.

The work environment will be maintained to ensure it remains in a clean, accessible and safe condition. Regular checks will be performed to monitor conditions and reports will be forwarded to the Operations Manager.

9.3 Housekeeping

An untidy workplace can cause injuries in particular, injuries resulting from slips and trips, therefore good housekeeping practices will be maintained at all workplaces:

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spills on floors must be cleaned up immediately walkways to be kept clear of obstructions work materials to be neatly stored, and any waste regularly removed.

The Organisation will ensure the workplaces are kept clean and tidy as a matter of course given the nature of their cleaning activities, but ensure that there is sufficient space for movement and that items are stored in an orderly manner whilst undertaking duties and returned to its designated place when finished.

The Organisation will monitor and conduct training for workers in good housekeeping procedures and their co-operation with these procedures is necessary to keep the workplaces tidy.

Suitable containers for waste will be conveniently located and regularly emptied.

9.4 Hand Washing

Hand washing facilities will be provided to enable workers to maintain good standards of personal hygiene. Workers may need to wash their hands at different times (for example, after visiting the toilet, before and after eating meals, after handling chemicals or handling greasy machinery).

9.5 Remote or Isolated Work

The Organisation will manage the risks associated with remote or isolated work, including ensuring effective communication with the worker carrying out remote or isolated work.

Remote or isolated work is work that is isolated from the assistance of other people because of the location, time or nature of the work being done. Assistance from other people includes rescue, medical assistance and emergency services.

In some situations, a worker may be alone for a short time. In other situations, the worker may be on their own for days or weeks in remote locations.

Assessing the risks

Working alone or remotely increases the risk of any job. Exposure to violence and poor access to emergency assistance are the main hazards that increase the risk of remote or isolated work. The following factors will be considered when assessing the risks:

The length of time the person may be working alone The time of day when a person may be working alone Communication The location of the work The nature of the work The skills and capabilities of the worker

Controlling the risks

Buddy system – some jobs present such a high level of risk that workers should not work alone, for example jobs where there is a risk of violence or where work is carried out in confined spaces.

Workplace layout and design – workplaces and their surrounds can be designed to reduce the likelihood of violence, for example by installing physical barriers, monitored CCTV and enhancing visibility.

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Communication systems – the type of system chosen will depend on the distance from the base and the environment in which the worker will be located or through which he or she will be travelling. Expert advice and local knowledge may be needed to assist with the selection of an effective communication system.

If a worker is working alone in a workplace that has a telephone, communication via the telephone is adequate, provided the worker is able to reach the telephone in an emergency. In situations where a telephone is not available, a method of communication that will allow a worker to call for help in the event of an emergency at any time should be chosen, for example:

Personal security systems, being wireless and portable, are suitable for people moving around or checking otherwise deserted workplaces. Some personal security systems include a non-movement sensor that will automatically activate an alarm transmission if the transmitter or transceiver has not moved within a certain time.

Radio communication systems enable communication between two mobile users in different vehicles or from a mobile vehicle and a fixed station. These systems are dependent upon a number of factors such as frequency, power and distance from or between broadcasters.

Satellite communication systems enable communication with workers in geographically remote locations. Satellite phones allow voice transmission during transit, but their operation can be affected by damage to aerials, failure of vehicle power supplies, or vehicle damage.

Distress beacons should be provided where life-threatening emergencies may occur, to pinpoint location and to indicate by activation of the beacon that an emergency exists. Distress beacons include Emergency Position Indication Radio Beacons (EPIRB) used in ships and boats, Emergency Locator Transmitters (ELT) used in aircraft and Personal Locator Beacons (PLB) for personal use.

Mobile phones cannot be relied upon as an effective means of communication in many locations. Coverage in the area where the worker will work should be confirmed before work commences. Geographical features may impede the use of mobile phones, especially at the edge of the coverage area, and different models have different capabilities in terms of effective range from the base station. Consult the provider if there is any doubt about the capability of a particular phone to sustain a signal for the entire period the worker is alone. If any gaps in coverage are likely, other methods of communication should be considered. It is important that batteries are kept charged and a spare is available.

Movement records – knowing where workers are expected to be can assist in controlling the risks, for example call-in systems with Supervisor or colleagues. Satellite tracking systems or devices may also have the capability of sending messages as part of a scheduled call in system, and have distress or alert functions.

Training, information and instruction – workers will be given training to prepare them for working alone and, where relevant, in remote locations.

9.6 First Aid

The Organisation shall provide and maintain first aid equipment and first aid amenities for use by a worker at the workplaces.

In determining first aid equipment and amenities to be provided under Work Health & Safety Regulation 2011, The Organisation shall have regard to the location of, the number of workers at, and the type of work performed at, the workplace.

The Organisation shall ensure that an adequate number of persons are trained in first aid treatment is present at a workplace at all times when work is being performed.

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The level of training that a person referred to in Work Health & Safety Regulation 2011 shall have shall be determined by the equipment and amenities provided under Work Health & Safety Regulation 2011.

First aid equipment and amenities provided shall be located at a workplace where they are readily accessible and available for use, and the location shall be identified at the fixed workplace by signs complying with AS 1319.

10 Work Method Statements

The Organisation will ensure that any common plant is registered where required by the Work Health & Safety Regulation 2011, meets Australian Standards and is safe for the purpose for which it is provided and that it is maintained according to Manufacturer‟s Log Book requirements/specifications.

The Organisation will comply with any requirements about the plant in the Work Health & Safety Regulation 2011, Work Health & Safety Act 2011 and relevant Australian Standards. Workers using the plant must ensure any requirements about its safe use are complied with.

All plant and equipment to be used by The Organisation will be listed in the Equipment Register provided with the Work Plan for each project.

Plant and equipment owned by The Organisation will be inspected regularly and any maintenance or inspection details will be recorded in the Equipment Register or Manufacturer‟s logbooks held on the machine as required.

All hired plant and equipment prior to use will also be checked by the Supervisor to ensure that all relevant logbooks containing inspection and maintenance details are available and current and that Engineer‟s and other certification is provided where necessary.

All hired plant is to be delivered and erected on site, by the hirer, in accordance with the relevant plans, engineer‟s specifications and drawings and to a standard acceptable by the Supervisor.

All hired plant is to include safety equipment where required, log book and all other necessary components, certification and documentation.

The items listed in the register shall be inspected, maintained and stored on site throughout the duration of their use and manufacturer‟s instructions are to be followed at all times when undertaking work or maintenance with the plant and equipment.

Where the operation of any plant creates a substantial risk or where identified by The Organisation workers as needed, a specific work procedure will be developed for the use of that item and included in this plan.

11 Emergency Plan

If there is an emergency evacuation situation, a pre-determined alarm (which will be identified in the Site Specific Induction) will sound/be raised and all personnel will assemble at the area nominated for the workplace to await further instruction for returning to site.

Emergency contact details and the evacuation process should be displayed clearly in the plan for each site.

In the event of Fire/Smoke - DO NOT PANIC

1. Call 000 2. Activate nearest manual call point if inside building

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3. Do not place yourself at risk – if in doubt evacuate immediately to established evacuation point

4. Turn off and isolate all gas and electrical equipment in the vicinity of emergency if it is safe to do so. Leave lights on if the incident is not related to an electrical emergency involving lighting.

5. Do not use lifts or elevators. 6. Assist and move injured persons and persons in immediate danger. 7. Attempt to extinguish fire ONLY if safe to do so, using appropriate firefighting equipment.

DO NOT USE LIQUID EXTINGUISHERS or HOSE REELS ON ELECTRICAL FIRES. 8. If First Aid qualified attend to any workers requiring assistance until relevant authorities

arrive. 9. Follow all instructions/directions given by Emergency Personnel, Security Staff and other

authorised personnel.

The Organisation will ensure that activities at the workplace are safe and without risks to members of the public at or near the workplace.

Refer to Procedure EP13 Emergency Response and site specific Emergency Evacuation Plans.

12 Reporting & Recording

All injuries, incidents and near misses must be reported, no matter how minor, to the Supervisor who will report to the Operations Manager immediately.

The Organisation keeps records of incidents and injuries in accordance with statutory requirements.

12.1 Injuries

All injuries are reported to the designated First Aid Officer or Supervisor in the workplace. The Organisation records all injuries on the Register of Injuries.

Where the injury requires medical attention or off site treatment, Supervisor/Manager completes an Incident Investigation Report. Copies of Incident Investigation Reports are provided to the principal contractor, as required.

12.2 Incidents

For all incidents involving near misses, property/plant damage or injury to the public or the environment, The Organisation investigates and records the details in an Incident Investigation Report. Refer Procedure WHS2 Incident Investigation

Copies of completed Incident Investigation Reports are provided to the principal contractor, as required.

12.3 Notifiable Incidents

The Organisation reports all notifiable incidents to the relevant Authority as soon as possible. Where such an incident has occurred, The Organisation considers whether the site needs to be preserved for investigation by the relevant Authority. All incidents must be recorded on the Incident Report and if a notifiable Incident the Government department must be notified and this form forwarded to them within 48 hours of the company becoming aware that the incident was notifiable. (The Act requires that an Accident and Illness record in the prescribed form under the Regulations is maintained. A copy of the “Incident Report” is included with this Plan). It will be kept on file.

The Work Health & Safety Act 2011 defines a reportable incident as:

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the death of a person; or a serious injury or illness of a person; or a dangerous incident.

Serious injury or illness of a person means an injury or illness requiring the person to have:

immediate treatment as an in-patient in a hospital; or immediate treatment for:

o the amputation of any part of his or her body; or o a serious head injury; or o a serious eye injury; or o a serious burn; or o the separation of his or her skin from an underlying tissue (for example, de-

gloving or scalping); or o a spinal injury; or o the loss of a bodily function; or o serious lacerations; or

medical treatment within 48 hours of exposure to a substance; And includes any other injury or illness prescribed under a regulation but does not include an illness or injury of a prescribed kind.

Dangerous incident means an incident in relation to a workplace that exposes a worker or any other person to a serious risk to a person‟s health or safety emanating from an immediate or imminent exposure to:

an uncontrolled escape, spillage or leakage of a substance; or an uncontrolled implosion, explosion or fire; or an uncontrolled escape of gas or steam; or an uncontrolled escape of a pressurised substance; or electric shock; or the fall or release from a height of any plant, substance or thing; or the collapse, overturning, failure or malfunction of, or damage to, any plant that is

required to be authorised for use under a regulation; or the collapse or partial collapse of a structure; or the collapse or failure of an excavation or of any shoring supporting an excavation; or

the inrush of water, mud or gas in workings, in an underground excavation or tunnel; or

the interruption of the main system of ventilation in an underground excavation or tunnel; or

any other event prescribed under a regulation; but does not include an incident of a prescribed kind.

Incident sites will be preserved for inspection by relevant persons upon request and where necessary.

12.4 Hazards

Hazards must be reported immediately to the Supervisor who will report to the PCBU where required. A Hazard Report shall be completed by workers or Supervisor where appropriate or for site hazards beyond the control of The Organisation stop work in the affected area and perform a risk assessment and implement the appropriate controls.

12.5 Site Specific Inspections & Reporting

Workers

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All The Organisation workers are required to monitor work activities in accordance with the work procedures in this plan. Where non-compliance is identified, action is to be taken to correct the situation or where this is not possible individuals are to report the issue to their Supervisor.

Daily

The Supervisor or another competent person is to conduct formal inspections daily to identify general areas of non-compliance in relation to health and safety issues. These will be undertaken daily using appropriate checklist, and recorded on file on site by The Organisation.

This inspection includes the detailing of unsafe work practices or situations where site controls may not be providing sufficient protection for workers and members of the public.

Weekly

The Supervisor will complete and submit Weekly Reports as required by the Operations Manager.

Initial and 6 monthly Tool Box Talks will be scheduled and will be daily where required.

Monthly

The Supervisor will complete and submit Monthly Reports as required by the Operations Manager.

6 Monthly

The Operations Manager will complete and submit 6 Monthly Reports as required.

Random

The Operations Manager or another competent person shall conduct random inspections or work practices and of high-risk work activities. These inspections will be documented as deemed appropriate by the inspecting The Organisation person.

13 Documented Processes

The Organisation maintains certified management systems to ISO9001:2008 and ISO14001:2004. Where appropriate, WHS processes will be managed in accordance with procedures detailed in the Management System, including:

Control of Documents

Control of Records

Control of Suppliers

Legal Compliance

Training & Competency

Internal Audit

Management Review