April 11 2016 BOARD OF EDUCATION CINCINNATI, OHIO ... · April 11 189 2016 SPECIAL MEETING The Board of Education of the City School District of the City of Cincinnati, Ohio, met

April 11 2016

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

SPECIAL MEETING

April 11, 2016

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . . 189

Recess into Executive Session . . . . . . . . . . . . . . . . . . 189

Adjourn from Recess. . . . . . . . . . . . . . . . . . 189

April 11 189 2016

SPECIAL MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met in special session pursuant to notice by

the Treasurer in the Board Office at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, April 11,

2016 at 6:34 p.m., President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby.

ROLL CALL

Present: Members Bates, Bolton, Hoffman, Jones, Minera, Nelms, President Copeland-Dansby (7)

Absent: None

Noes: None

Superintendent Mary Ronan was present.

RECESS INTO EXECUTIVE SESSION

Ms. Jones moved and Mr. Minera seconded the motion that the Board recess into executive session at

6:38 p.m. to consider purchase of property for public purposes; and the employment of a public employee or official.

Ayes: Members Bates, Bolton, Jones, Hoffman, Minera, Nelms, President Copeland-Dansby (7)

Absent: None

Noes: None

President Copeland-Dansby declared the motion carried.

ADJOURN FROM RECESS

The meeting adjourned at 7:00 p.m.

Jennifer M. Wagner

Treasurer/CFO

April 11 2016

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

April 11, 2016

Table of Contents

Roll Call . . . . . . . . . . . . . . . . . . 190

Minutes Approved . . . . . . . . . . . . . . . . 190

Report of the Student Achievement Committee March 21, 2016 . . . . . 191

Report of the Policy Committee March 21, 2016. . . . . . . . . . 195

Report of the Partnership/Public Enagagement Committee of the Whole April 6, 2016 . 198

Presentations . . . . . . . . . . . . . . . . . 202

Announcements/Hearing of the Public . . . . . . . . . . . 202

A Resolution Adopting New Board Policy: 2255 – Equity and Excellence in Educaiton . 204

Report of the Superintendent . . . . . . . . . . . . . .

Recommendations of the Superintendent of Schools . . . . . . . .

1. Certificated Personnel . . . . . . . . . . . . . 205

2. Civil Service Personnel . . . . . . . . . . . . . 211

Report of the Treasurer

1. Receipt of Grant from GE Aviation . . . . . . . . . . . 215

2. Receipt of Grant from Scholarship America/Target . . . . . . 215

3. Receipt of Donation from Woodward Alumnal Assoc . . . . . . . 215

4. Receipt of a Donation from Woodward Alumnal Assoc . . . . . . 215

5. Receipt of a Donation from NECCO . . . . . . . . . . 215

6. Receipt of a Donation from Kilgour Sports Boosters . . . . . . . 215

7. Receipt of a Donation from JUSTGIVE . . . . . . . . . . 215

8. Receipt of a Donation from Cincinnatus Savings and Loan . . . . . 215

9. Receipt of a Donation from Enova . . . . . . . . . . . 215

10. Receipt of a Donation from GRAD Cincinnati. . . . . . . . . 215

11. Receipt of a Donation from William & Debra Ash . . . . . . . 216

12. Receipt of a Donation from Hyde Park School PTO . . . . . . . 216

13. Receipt of a Donation from Xavier University . . . . . . . . 216

14. Receipt of Grant from National School Lunch Program Equipment Grants . . 216

15. Agreement with Mayerson Academy . . . . . . . . . . 216

16. Agreement with Mayerson Academy . . . . . . . . . . 216

17. Agreement with Hamilton County Educational Service Center. . . . . 216

18. Agreement with Advizex Rolta . . . . . . . . . . . 216

April 11 2016

BOARD OF EDUCATION

CINCINNATI, OHIO

PROCEEDINGS

REGULAR MEETING

April 11, 2016

Table of Contents

19. Amendment to Agreement with St. Joseph’s Orphanage . . . . . . 217

20. Lease Renewal Agreement with Cincinnati Early Learning Centers, Inc. (“CELC”) 217

21. Then and Now Certificates . . . . . . . . . . . . 217

22. Award of Purchase Orders . . . . . . . . . . . . . 218

Award of Contract . . . . . . . . . . . . . . . . 219

23. Canopy and Elevator Addition Vine Street Elementary School . . . . . 219

Late Requests . . . . . . . . . . . . . . . . .

24. Agreement with Northwest Local School District . . . . . . . . 220

25. Agreement with Dream Builders University, LLC. . . . . . . . 220

For Board Information . . . . . . . . . . . . . . .

26. Agreement with College for Every Student (CFES) . . . . . . . .

221

27. Approval to Enlist AXA as the Basic and Voluntary Life Insurance Provider . .

221

28. Repayment of Ohio School Facilities Commission’s portion of principal and

interest of FMP Funds. . . . . . . . . . . . . .

221

29. Authorization to pay Neace Lukens for Blanket Crime Insurance . . . .

221

Inquiries/Updates . . . . . . . . . . . . . . . . . 222

Assignment . . . . . . . . . . . . . . . . . 222

Adjournment . . . . . . . . . . . . . . . . . . 222

April 11 190 2016

REGULAR MEETING

The Board of Education of the City School District of the City of Cincinnati, Ohio, met pursuant to its calendar of meetings in

the ILC at the Cincinnati Public Schools Education Center, 2651 Burnet Avenue, Monday, April 11, 2016 at 7:08 p.m.,

President Copeland-Dansby in the chair. The pledge to the flag was led by President Copeland-Dansby.

ROLL CALL

Present: Members Bates, Bolton, Jones, Hoffman, Nelms, Minera, President Copeland-Dansby (7)

Absent: None

Superintendent Mary Ronan was present.

MINUTES APPROVED

Ms. Jones moved and Mr. Minera second that the minutes of the following meetings be approved without reading, copies of

said minutes having been distributed to members and made available to the public and news media on April 12, 2016.

Special Meeting – March 21, 2016

Revised Regular Meeting – March 21, 2016

Passed viva voce.


April 11 191 2016

REPORT OF THE STUDENT ACHIEVEMENT COMMITTEE

The Student Achievement Committee (SAC) met on Monday, March 21, 2016 at 11:30 AM at the Cincinnati Public Schools

Education Center in the Board Office Conference Room.

ATTENDEES

Student Achievement Committee Members

Chairperson Eve Bolton, Elisa Hoffman, Daniel Minera

Administrators

Cheryl Broadnax, Assistant Superintendent; Jonathan Futch, Manager, Student Services; Gabriel Lofton, Assistant

Superintendent; Bill Myles, Assistant Superintendent

Mayerson Academy

Beth D'Amico, Professional Development Specialist

Cincinnati Federation of Teachers

Kendra Phelps, Professional Issues Representative

Proposed Board Bylaws Revisions

Committee Chair Bolton presented the previously presented Bylaws amendments at the February 19, 2016 SAC meeting. The

Committee continued discussion on the Bylaws and recommended the following revisions that were submitted by Committee

Member Elisa Hoffman.

Explanation: Mrs. Hoffman advised that the nine issues listed under Category D are broader than Social and Emotional and

that those items be titled “Whole Child.”

D. Receive reports and studies about the following Social and Emotional Whole Child issues, and comment on these reports and studies when, and if, appropriate. This would include, but not be limited to:

Member Hoffman also suggested that Discipline be added in the section as well. However, Assistant Superintendent Myles

informed the Committee that “discipline” is no longer the message or language that the District uses. Positive School Culture is

being communicated instead in an effort to set a culture for students to make correct and wise choices. Therefore, as a result of

discussion, it is recommended that the list read as follows:

6. Student Code of Conduct 7. Positive School Culture (PSC)

Additionally the Committee will add the following language to the Bylaws:

E. Develop an Annual Workplan to include the specific Responsibilities of the Student

Achievement Committee as stated above as stated in the Board Bylaws; The Workplan is to

be submitted annually to the Board for approval.

There was also discussion about placing the above language in the beginning of the Bylaws and not in each Committee’s

Responsibility Bylaws. No consensus was reached. The new language will be sent to the Policy Committee to be forwarded to

the Board.

April 11 192 2016


(cont.)

Discussion of Workplan Draft

Committee Chair Bolton reported that the plan, possibly with a new format, is still in process and will be ready for adoption at

the April 25, 2016 SAC meeting.

Committee Member Hoffman suggested that “New Schools” be added to the workplan.

Mrs. Hoffman also recommended adding objectives for each item on the workplan in-order to help Members prepare for

discussion. Committee Chair Bolton suggested that this be done on an internal agenda and that most of the suggested

discussion topics have already been added in the workplan

Housing Network

Committee Member Minera reported that housing developments are occurring in Lower Price Hill and Oyler School is in that

area. So it is important for the District to engage with the Lower Price Hill Community and the Cross Boundary Leadership

Committee (CBLC). The CBLC is developing a Housing Network through the work of the Community Learning Centers

Institute (CLCI) including Darlene Kamine, CLCI Executive Director, and Kate Eisenpress, CLCI Director of Research and

Evaluation.

The CBLC will also be reaching out to Metropolitan Housing Authority. Ms. Kamine has and will continue deep dives on

mobility.

Committee Member Hoffman informed the Committee that Ms. Eisenpress shared with her how all students’ academics are

impacted by their own mobility and the mobility of some percentages of students impact all students. Committee Chairperson

Bolton advised that it also impacts schools' overall success.

Mr. Minera has reviewed the plan for Lower Price Hill and learned that the families are driving what they need in their

community and that they have been able to affect change.

Besides schools, health care, housing and business opportunities are the biggest conditions influencing community

development.

Along that same vein, Ms. Bolton met with the Martha Good, the new Over the Rhine (OTR) Community Council President.

Ms. Good provided her with a copy of the OTR Master Plan.

Additionally Committee Chairperson Bolton reported that Sue Wilkey, Northside Community Council Education Chair, has

proposed that the Community Council help unveil the new programming at Chase. The Madisonville Community Council will

be involved in helping fill John P. Parker’s new preschool unit.

Community members in College Hill are taking the lead in forming the partnership for Pleasant Hill Academy. It is not only

about engagement but, as Board Member Minera said, “It’s about community ownership.”

Legal Status of the Positive School Culture Committee

The Committee reviewed the email submitted by Dan Hoying, General Counsel, that addressed the question if the Positive

School Culture Subcommittee is a contractual committee and does it require public Notice.

Mr. Hoying reported that it was not necessary for the Board office to provide such Notice. Under the Open Meetings Act, the

public body (in this case the Subcommittee), should establish a reasonable method for informing the public of its meetings.

Mr. Hoying will address this with the Subcommittee at its next meeting and will work with the group to determine a reasonable

method for providing Notice, such as in the District's electronic calendar.

April 11 193 2016


(cont.)

Summer School Plans

Mr. Myles reported that Title I Funds have been reduced and, therefore, summer school will need to narrow its focus. The

focus will be on current students who are in grades K-2 that have had difficulty on their Dibbles and Map tests.

Mr. Myles will have the principals include their third-grade teachers as part of the summer school program in order for them to

work with incoming third-grade students who will be attending their schools this summer.

Third-grade students that are not yet promotable will be a part of the Summer Learning Program and will have the opportunity

to take the Map test and to retake the State AIR (American Institutes for Research) test in the summer.

Mrs. Broadnax and Mr. Myles reported that principals are contacting parents on a quarterly basis through parent conferences

and letters being sent home. He also advised that parents are on board and well aware of summer school and that it is not an

issue. Mr. Minera confirmed that parents at the schools are well aware of summer school.

Summer school will be half-day and students will be provided with breakfast and lunch.

The Rising Stars Program for elementary students will not be offered this year in order to have reading specialists work with K-

3 students that still need to progress in reading and literacy. With limited funds choices had to be made.

Mr. Myles also reported that there is a Bridge Program for rising seventh-graders who are going to high school. Senior

Summer School will continue at high schools for those students in need of credits and for those who are in their fourth year that

did not graduate in May 2015.

Medpace Memorandum of Understanding Update

Assistant Superintendent Broadnax reported that Medpace representatives have met with the John P. Parker and Shroder High

School LSDMCs. She reported that dollars will be released after a groundbreaking occurs, possibly in the Fall of 2016. The

Memorandum Action Plan is continuing to move forward and the LSDMCs are now aware of the money delay.

Professional Development (PD) and Dollars and Impact

Deputy Superintendent Laura Mitchell, the Administration, and Mayerson will make a presentation on Professional

Development at the April 25, 2016 SAC meeting. Committee members were asked to plan for the April 25 meeting lasting until

1:30 PM and not 1:00 PM.

Mobility Follow-Up Discussion/Action Opportunities

Committee Chairperson Bolton provided the group with copies of lists of mobility statistics at a couple of the CLCI schools

(Sayler Park and Mt. Washington). The information was provided by CLCI representatives. The data highlighted in part why

mobility statistics need a more in-depth review.

Ms. Bolton shared a copy of the Ohio Student Mobility Research Project produced by the Fordham Foundation.

The discussion on mobility ensued and certain improvements like district-wide curriculum in the elementary schools and that a

concerted effort to follow special needs students with services whenever possible were highlighted.

Principals usually have specific plans on a case-by-case basis to address mobility. However, transportation district-wide needs

to be improved so children don’t lose instructional time in the mobility transition.

April 11 194 2016


(cont.)

The Committee believes that this is a chronic problem and that there needs to be a more comprehensive district-wide response.

ACTION: Chairperson Bolton requested that a District Plan on addressing mobility be developed and presented to the

Committee in May 2016.

ACTION: Committee Member Hoffman suggested mobility as a possible topic for ACES.

ACTION: Committee Member Minera suggested that more time and effort be given to selling and boasting about the

neighborhood schools and significant services and Positive School Culture in those schools be made better

known.

Committee Member Hoffman asked about best practices to help the families stay in their neighborhood schools. She also asked

if there are ways to build structures to help those students stay in their neighborhood schools. She asked how resource

coordinators and principals can address the issue.

Committee Member Minera advised to assist the community learning centers to be creative in figuring out why the families are

moving. Also look at those entities working in coordination to determine what the students need at their particular schools.

ACTION: The Administration will answer the question if students lose assessment time when moving from building to

building and if “services” needed by families is a factor in mobility.

ACTION: The SAC will contact the Board President with the suggestion that mobility be addressed at ACES.

Report from Positive School Culture (PSC) Committee

Mr. Myles reported that training is being conducted with school cohort teams in the Positive Behavioral Interventions and

Supports (PBIS). The program will provide the teachers with strategies to use in their Positive School Culture plans.

ACTION: Mr. Myles will provide examples at the April 25, 2016 SAC meeting. He will also be prepared to discuss the

disproportionality as it relates to discipline at the April 25 meeting.

2016-2017 Code of Conduct

The Committee took its first look at the Code of Conduct draft and agreed with the Administration's changes, but proposed the

following:

1. The word, “parents” needs to be attached to the word, “guardians.”

2. The order needs to be changed so a positive message is not followed by a negative or more punitive one.

3. Documents cited need to be included.

4. There needs to be more emphasis on support systems.

In short, a major revision and re-thinking was suggested by the Committee.

ACTION: The Administration will make changes and present the new draft at the SAC meeting on April 25.

April 11 195 2016


(cont.)

April 25, 2016 SAC Agenda – 11:30 AM – 1:30 PM

1. Presentation: Professional Development Dollars and Impact

2. Discussion: District Report Card – Comparison of Current Year to Prior Year

3. Discussion on Perceived and/or Real Disproportionality – Discipline: Student Identification and Referrals, Results,

Inequities of Allocating Resources, Highly Effective Teachers (HET) Equitable Distribution, Gifted Identification,

Special Needs, High Quality Teachers

Data will be presented by school and grade level.

4. 2016-2017 Code of Conduct – Review of Revisions

5. Discussion: Use of Vine Street School, Carthage, Plans for the Westside, Hyde Park School Overload (Committee

and Full Board Conversation)

The meeting adjourned at 1:10 PM.

Student Achievement Committee Staff Liaisons

Eve Bolton, Chair Mary A. Ronan, Superintendent

Elisa Hoffman Laura Mitchell, Deputy Superintendent

Daniel Minera Gabriel Lofton, Assistant Superintendent

Cheryl Broadnax, Assistant Superintendent

Ms. Bolton moved that the Report of the Student Achievement Committee be accepted.

Passed viva voce.


REPORT OF THE POLICY COMMITTEE

The Policy Committee met on Monday, March 21, 2016 at 4:15 PM at the Cincinnati Public Schools Education Center in the

Board Office Conference Room.

Review Draft of New Policy 2255 – Equity and Excellence in Education

The Committee discussed the feedback from the full Board on New Policy 2255- Equity and Excellence in Education and

added the below final changes:

Adopt a teaching and learning culture that includes high expectations of students and staff, varied teaching and

learning styles, and individualized as well as systemic supports for teachers and students.

Eliminate District policies, structures, and practices that perpetuate inequities and contribute to disproportionality of

access and outcomes. in the internal District culture, demographic communities we serve, and the geographic

neighborhoods in which we are located.

April 11 196 2016


(cont.)

Allocate annually the District's many financial, capital and human resources equitably.based on Cincinnati Public

Schools' Equity Plan.

Combine the below two bullets:

To that end, the Board holds itself and all District and school site decision makers, faculty, support staff and

participants accountable for the specific standards of the Cincinnati Public Schools' Equity Plan. Such accountability

will proactively overcome intra-district inequities by continuing to develop and sustain educational excellence through

the attainment of whole culture equity. building a District-wide culture of equity.

In order to secure such, The Board directs the Superintendent and Treasurer together to develop a plan with clear and

measurable accountability standards and procedures that can be assessed and reported transparently to the public. The

Cincinnati Public Schools Equity Plan will be submitted annually to the Board for approval and its subsequent

implementation by all departments and school sites will be reviewed by the Board at least semi-annually.

ACTION: The Committee will recommend the Policy to the Board for approval at the April 11, 2016 Regular Meeting.

Policy 5113.01 – Schools of Choice and Magnet Intra-District Enrollment Program

Committee Chair Hoffman updated the Committee on the conversation that took place at the March 16, 2016 Committee of the

Whole meeting. She reiterated that based on feedback from the community during the Town Hall meetings, round table

discussions, and survey, the Board agreed to continue with the Lottery. The Board also agreed to continue sibling priority.

Superintendent Ronan asked which priority order from Board Policy 5113.03 applied to magnet enrollment. The Committee

discussed many concerns about saying there are “feeder schools” to kindergarten and agreed that the priority order for “without

a feeder school” should apply to magnet kindergarten enrollment.

1. CPS resident students with a sibling in the selected school

2. CPS resident students without a sibling in the selected school

3. Students who have applied to open enroll into the district with a parent who is employed by the district

4. Students who have applied to open enroll into the district without a parent is who is employed by the district.

The Committee recommended that for enrollment in grades 1-6, the priority order for “with a feeder school” should be used. A

common example of this situation is when a student moves and wants to transfer from one CPS Montessori school to another;

principals have asked how to prioritize those students versus other applicants and the committee discussed the need for a

transparent and consistent order.

The Committee also discussed whether to add weights or set-asides for 1) income or 2) proximity to a school. Mrs. Hoffman

reminded the group that the Board and Administration agreed that they no longer want to use the 30 percent set-aside based on

neighborhood school report cards because it sets up a bad dynamic between neighborhood schools and magnet schools.

The Administration reiterated that the change from first-come first-served to a lottery was a big change for the community and

so the simpler the lottery can be, the better.

April 11 197 2016


(cont.)

Mrs. Hoffman asked if there are early indicators of the economic and/or racial diversity of the incoming students so we can tell

if the lottery helped create a more diverse student body, which would inform whether we need a weight for income.

Superintendent Ronan informed the Committee that in looking at preliminary preschool enrollment information, it looks like the

lottery did produce a more diverse group of students. However, there is always a difference between who enrolls and who

attends school in August so we won’t have confirmed information until the school year starts.

ACTION: Mrs. Hoffman advised Superintendent Ronan to provide demographic data on preschool enrollment for at least

one of the high demand magnet schools to help the Board decide if there needs to be a weight for income or if

changing to the lottery is already meeting the District’s goal of having more equity of access to magnet schools

and more diverse student populations at the magnet schools.

The Committee also discussed using a weight or set-aside for proximity to a magnet school since it would tie into the Board’s

“Great Communities” goal. Board Member Bates had expressed concern during the COW conversation about what providing a

weight could do to the school population. The Committee discussed this concern and if the Board decides to use proximity, the

recommendation would be to use a percent set-aside instead of a weight and run that lottery first, similar to how the 30 percent

set-aside worked last year.

ACTION: The Administration will provide data on the percentage of students currently enrolled at a few high demand

magnet schools who live within a one- and a two-mile radius of their school, as well as the number of school-

age students within those radiuses. The Board can use this data when discussing whether or not to provide a

set-aside for proximity.

Committee member Bates informed the Committee that the Office of Civil Rights is “cracking down” on school districts whose

lotteries are not equitable or any inequities against disadvantaged students in lotteries. She said we may have no choice but to

do a straight lottery.

ACTION: Dan Hoying, General Counsel, and Jennifer Wagner, Treasurer, will research whether or not Title IV Part D

funds would be in jeopardy if we do anything other than a straight lottery. They will report back with an answer

by April 6.

Mr. Hoying will also investigate if there are any obligations under ESSA to give priority to students in the

lowest performing schools.

Mrs. Hoffman reminded the Committee that the full Board needs to discuss many questions related to preschool enrollment, as

well as the preschool to kindergarten transition because many of those questions impact the magnet policy. Currently, there are

inconsistencies between magnet schools and neighborhood schools. The Administration reminded the Committee members that

if there are changes, current preschoolers would need to be grandfathered in.

Mrs. Hoffman asked that once the policy is finalized and approved, the Administration engage principals and front-line

secretaries at the magnet schools to help write the procedures based on their experience this year with the lottery.

April 11 198 2016


(cont.)

Proposed Policy Approval Timeline

April 6 Board reviews draft of Policy at Committee of the Whole (COW)

April 11 Policy Committee reviews feedback from the April 6 COW meeting

May 4 Board reviews final version at the COW

May 23 Board Vote (Regular Board meeting)


Policy Committee Staff Liaisons

Elisa Hoffman, Chair Dan Hoying, General Counsel

Carolyn Jones Yenetta Harper, Director, Teacher and Principal Development

Chris Nelms Paul McDole, Director, Human Resources

Sarah Trimble-Oliver, Chief Information Officer

Mrs. Hoffman moved that the Report of the Policy Committee be accepted.

Passed viva voce.


REPORT OF THE PARTNERSHIP/PUBLIC ENGAGEMENT

COMMITTEE OF THE WHOLE

The Partnership/Public Engagement Committee of the Whole met on Wednesday, April 6, 2016 at 11:30 AM at the Cincinnati

Public Schools Education Center in Conference Room 1-A.

Preschool Enrollment Presentation

Cheryl Broadnax, Assistant Superintendent, Early Childhood

Mrs. Broadnax informed the Committee about the current Preschool Enrollment Process and the discrepancies between magnet

preschool enrollment and neighborhood school preschool enrollment. Her report included information on:

Various funding streams (Head Start, Title, Tuition, Early Childhood Education, Grants)

The different timing for enrollment in Magnet and Neighborhood Schools

The difference in pre-K to kindergarten transition in magnet schools and neighborhood schools

The priority orders for magnet and neighborhood school enrollment

Examples of misalignment between a family’s needs and preschool openings, as well as exceptions for why students

sometimes cannot be placed in a preschool program where they will attend kindergarten

The benefits of transitioning from pre-K to kindergarten at the same school

April 11 199 2016



(cont.)

A copy of the full report is available in the Board office.

The Committee discussed the inconsistencies in preschool enrollment and the pre-K to kindergarten transition in magnet

schools and neighborhood schools, and the need to align those policies and procedures. They discussed the following questions

about preschool that were proposed by the Policy Committee:

1. Should preschoolers automatically roll into kindergarten?

Currently at magnet schools, preschoolers automatically roll into kindergarten. But at neighborhood schools, preschoolers only

roll up automatically if it is their zoned neighborhood school.

Board Member Bates discussed the RAND study and how it stated that children who start in a high quality preschool and

continue on in an aligned elementary program see sustained benefits of preschool. Because of this research, she supports

having preschoolers roll into kindergarten at both magnet and neighborhood schools.

The Administration discussed that preschools are feeder schools for kindergarten at each site. They explained how the children

and their families become part of the school community and many families do want to stay at their preschool site when entering

kindergarten. Board members recognized this benefit.

Board Member Hoffman expressed concern that allowing preschoolers to automatically roll up into kindergarten at

neighborhood schools could cause a demand for certain neighborhood programs over others. For example, the new satellite

locations may seem less desirable than a neighborhood school site because there is nowhere to directly roll up to.

Board Member Bolton said she wants parents to have as much choice as possible. If parents with a preschooler want to

continue on at a neighborhood school that is not the school they are zoned for, they should have that choice.

Board Member Hoffman asked if all parents have equal choice though or if some parents would benefit more than others. For

example, a parent who works could only choose from the full-day options, but a parent who doesn’t have to work can choose

from all of the options, half or full day. She questioned if that gave some parents more of an advantage.

The Committee discussed this question of automatically rolling up at length and sought input from the Administration. The

Board agreed that there were many academic benefits of being able to transition from preschool to kindergarten at the same

school and that they wanted to give parents that choice. They asked that the policy be written so that preschoolers would

automatically roll into kindergarten, if that was the parent’s preference.

2. Should siblings get priority for preschool?

The Committee had full consensus that siblings should get priority for enrollment into preschool.

April 11 200 2016



(cont.)

3. Should preschoolers be provided seats regardless of family income?

Mrs. Broadnax reported that equity may be hard to achieve if parents are required to pay a certain amount based on their

income. She reported that many families who entered the magnet lottery needed subsidized preschool. The Board had directed

the Administration to award seats to everyone who was chosen through the lottery, regardless of income. However in

neighborhood schools, income is still a factor.

Assistant Superintendent Myles reminded the Committee that this Board and previous Boards have worked for years to provide

as many seats as possible for preschoolers. Even when the District’s Head Start seats became fewer, the District decided that it

was a priority to cover the cost of those lost seats. The Board then directed the Administration to move forward in recouping

those lost seats.

He also reported that if equity is going to be adhered to, then there needs to be ways to provide opportunities for all families

choosing preschool to be able to enroll their children, although there will be costs involved to the District.

Assistant Superintendent Broadnax reported that the number one waitlist was for Head Start seats and so this question is one of

equity and access, but it will be costly.

Board President Copeland-Dansby asked if priority can be given to the lowest income families.

ACTION: Board Member Hoffman asked that Treasurer Wagner provide the Policy Committee with an estimate of what it

would cost to provide preschool seats to families regardless of cost.

4. Which Magnet schools should have Pre-K? Why?

Board member Hoffman advised that the Administration needs to address this issue in correlation with the Vision 2020 plan

and answer the question, “How are decisions made on which schools do or do not have preschool for both neighborhood and

magnet schools.”

ACTION: The Administration will discuss this issue and report back at a later date.

ACTION: Vice President Bates advised the Administration to have Superintendent Ronan follow-up with the Childhood

Poverty Steering Committee that she sits on, in-order for them to discuss the District’s desire for equity in

providing preschool seats regardless of income and provide them with the Board’s Equity Policy.

Draft Policy 5113.01 – Schools of Choice and Magnet Intra-District Enrollment Program – Discussion

The Board agreed with the Policy Committee’s recommendations about priority order for magnet enrollment:

There are no feeder schools for kindergarten; use the priority order in Policy 5113.03 that refers to “without a feeder

school.” This gives siblings priority.

For students applying in grades 1-6, use the priority order in Policy 5113.03 that refers to “has a feeder school.” This

priority order takes into account course of study. A common example of this situation is when a student moves and wants

to transfer from one Montessori school to another.

April 11 201 2016



(cont.)

Weighting/Set-asides

Mrs. Hoffman reminded the Committee that the only weights/set-asides they were asked to consider were for 1) income, or 2)

proximity.

The Policy Committee recommended that there was not a need to weight for income since preliminary data provided by

Superintendent Ronan showed that the goal of having more economically and racially diverse student populations is already

being met by using a lottery. They suggested reviewing this data yearly and revising the policy in the future if needed. The

Board agreed with this recommendation.

The Board reviewed data for four high-demand magnet schools that shows the current percentage of school population within

one mile and two miles of the school, as well as total number of school-aged children within one mile and two miles of the

school.

Mrs. Hoffman advised that if the Board was interested in doing something related to proximity, a set-aside would be preferable

to a weight due to the high numbers of school aged children within one and two miles of the schools. For example, there are

over two thousand students within a mile of Dater.

Board Members Bates, Bolton, and Copeland-Dansby expressed concern that because of the demographics of the

neighborhoods these schools are in, they did not want to provide a weight or set-aside for proximity.

Board Member Jones said she needed more time to analyze the data and the other Board Members agreed. They asked the

Policy Committee to look at proximity further.

Mrs. Copeland-Dansby advised that she would like to readdress the 30 percent set-aside.

ACTION: Policy Committee member Carolyn Jones advised that the Policy Committee will discuss the proximity data.

ACTION: The Policy Committee will draft language as to why the District has Magnet schools to include that language at

the beginning of the policy.

Draft: New Policy 2255 – Equity and Excellence in Education

The Committee agreed with the additional revisions to the policy and will recommend approval of the document at the April 11,

2016 Regular Board meeting.

Executive Session

Board member Eve Bolton moved and Board Vice President Melanie Bates seconded the motion to recess into Executive

Session at 12:40 PM to Consider the Purchase of Property for Public Purposes.

April 11 202 2016



(cont.)

The Committee reconvened to public session at 1:19 PM.


Partnership/Public Engagement Committee Staff Liaisons

Ericka Copeland-Dansby, President Patricia Neal-Miller, Director of Family and

Melanie Bates, Vice President Community Engagement

Eve Bolton Janet Walsh, Director, Public Affairs

Elisa Hoffman

Carolyn Jones

Daniel Minera

A. Chris Nelms

President Copeland Dansby moved that the Report of the Partnership/Public Engagement Committee of the Whole be accepted.

Passed viva voce.


PRESENTATIONS

1. Opera at Woodford Paideia Academy – Janet Walsh, Director – Public Affairs; Cincinnati Camerata: Darrin Scott

Hunter, President; Brett Scott, Director; Angela Carota, Teacher Associate

ANNOUNCEMENTS/HEARING OF THE PUBLIC

Kudos to:

1. Deputy Superintendent Laura Mitchell. Mrs. Mitchell will be honored as the YWCA’s Career Woman of Achievement

at their awards program on May 11, 2016. The organization recognizes outstanding businesswomen who exemplify

personal career success, dynamic leadership qualities, and the unique ability to serve as role models. The YWCA also

celebrates women based on their individual and collective contributions that they make to the workplace. Mrs.

Mitchell, is a former CPS student, teacher, assistant principal, and principal, active in her community and sits on

several Boards’ and has a passion for the students and giving back to the Community!! The YWCA is an organization

that stands for eliminating racism and empowering women. Kudos for a job well done Mrs. Mitchell!

April 11 203 2016


(cont.)

2. Superintendent Mary Ronan for being presented with GRAD Cincinnati’s Founder’s Award. Mrs. Ronan will be

honored at GRAD Cincinnati’s Award banquet on April 14, 2016. Her 39 years of devotion in preparing CPS’

children for success in the classroom, college, their careers and life; Reaching gains in the lowest-performing

elementary schools; increasing high school graduation rates; positioning CPS to become the top-performer among

Ohio’s large urban school district, and a host of other academic and life achievements for Cincinnati’s children!

KUDOS to you, Superintendent Ronan! We thank you for your many sacrifices! GRAD Cincinnati’s goal is to

improve chances of success for urban youth using various academic supports.

3. Curriculum Manager, Marie Kobayashi for being a finalist in the 2016 EdTech Digest Awards. Ms. Kobayashi was

recognized as a school leader in the Leadership Category. The mission of EdTech Digest is to tell the story of 21st-

century education transformation. By sharing cool tools, fascinating interviews, relevant trends and voices from the

field, they hope to inspire learners and leaders everywhere, to get workable technology solutions for education widely

known about and well thought of, to reshape the education culture and to create a new and better future for students.

Ms. Kobayashi, kudos to you for being amongst the “technology genius”.

4. Belinda Tubbs Wallace, Principal of Rockdale Academy Elementary School. Ms. Tubbs Wallace was unanimously

selected by her peers and affiliates and was awarded the Outstanding Principal of the year by the Greater Cincinnati

Ohio Alliance of Black School Educators (OABSE). She will be recognized in Columbus, Ohio at OABSE’s

Recognition Banquet on April 16, 2016. Mrs. Tubbs Wallace will also select a student from her school that has made

great accomplishments and/or shows great leadership, to also be acknowledged at the banquet as well. OABSE is an

affiliate of The National Alliance of Black School Educators (NABSE). NABSE is the nation's premier non-profit

organization devoted to furthering the academic success for all of the nation's children - particularly children of

African descent. Again KUDOS for your sincere passion for the education and welfare of your students!!

5. Cincinnati Public Schools for being the only southwest Ohio school district and one of only five districts to receive a

$400,000 grant that will help boost students for success after graduation, and help the District create a college and

career-going culture in the schools, implement programs that will determine how to address the needs of students, and

be able to assess and grade where students receive credit based on determination for learning. The grant will also

support the District’s My Tomorrow initiative. Each grant winner will receive the dollars to implement the programs

by the start of school year 2016-17. Kudos to the Administration for being stellar in working towards the future vision

of CPS!

6. Everyone who participated in Louder Than a Bomb Cincinnati Finals at SCPA. Largest Youth Poetry Contest in the

World.

7. CPS Administration on receiving the Southwest Ohio School District Grant of $400,000.00 dollars. Grant is to help

boost student success after graduation.

April 11 204 2016


(cont.)

The following persons addressed the Board regarding the topics indicated:

1. Nelson Pierce Equity Policy

2. Tom Rowe Open Comments

3. Barry Cholak Lottery

4. Jim Graham Support for continued operation of CCAC (Clifton Cultural Arts Center)

5. Cory Oysler Support for Clifton Cultural Arts Center (CCAC)

6. Elaine Olund CCAC (Clifton Cultural Arts Center)

7. Uma Sivaprasad Support for Clifton Cultural Arts Center (CCAC)

8. Michele Mansfield CCAC return to CPS

9. Howard Konicov CCAC

10. Sean Mullavey CCAC open comments

11. Diane Fishbein Community Learning enhances your goals in education 12 months a year

A RESOLUTION ADOPTING NEW BOARD POLICY:

2255 – EQUITY AND EXCELLENCE IN EDUCATION

WHEREAS, the Cincinnati Board of Education reviewed the District's new Board Policy 2255–Equity and

Excellence in Education; and

WHEREAS, the Cincinnati Board of Education has determined that new Board Policy 2255–Equity and Excellence

in Education is consistent with the current state laws and district procedures; and

WHEREAS, new Board Policy 2255–Equity and Excellence in Education has been reviewed by the Administration

and the Cincinnati Board of Education Policy Committee; and

NOW, THEREFORE BE IT RESOLVED, that the Cincinnati Board of Education approves adopting new Board

Policy 2255–Equity and Excellence in Education as written; and

BE IT FURTHER RESOLVED, that a copy of the Cincinnati Public Schools new Board Policy 2255–Equity and

Excellence in Education will be posted online and be retained on file in the Office of the Board Members, Cincinnati Public

Schools Education Center.

Ericka Copeland-Dansby, President

Melanie Bates, Vice President

Eve Bolton

Elisa Hoffman

Carolyn Jones

Daniel Minera

A. Chris Nelms

President Copeland-Dansby moved and Ms. Bolton seconded the motion A Resolution Adopting New Board Policy 2255 –

Equity and Excellence in Education be approved.

Ayes: Members Bates, Bolton, Jones, Hoffman, Minera, Nelms, President Copeland-Dansby (7)

Noes: None


April 11 205 2016

RECOMMENDATIONS

SUPERINTENDENT OF SCHOOLS

CINCINNATI PUBLIC SCHOOLS

RECOMMENDATION 1 – CERTIFICATED PERSONNEL

A. RETIREMENT

B. RESIGNATION

C. RETURN FROM LEAVE

D. CHANGE IN STATUS

E. APPOINTMENT

F. ADJUSTMENT OF TIME

G. ADJUSTMENT OF SALARY

H. ADDITIONAL ASSIGNMENT

RECOMMENDATION 2 – CIVIL SERVICE PERSONNEL

A. RETIREMENT

B. RESIGNATION

C. DISMISSAL

D. APPOINTMENT

E. CHANGE IN STATUS

F. ADDITIONAL ASSIGNMENT

A. RETIREMENT

(Indicates that the employee’s application for retirement has been approved by STRS, effective the first day of the month. This

recommendation is being made because the employee has completed the term of their employment, or due to disability status,

or by mutual agreement. There is no mandatory retirement age for employees.)

The following certificated employees have made application to the Ohio State Teachers Retirement System in accordance with

the statutes of the State of Ohio.

Susan E. Cameron Teacher – Hyde Park Service June 1

Richard Goldman Teacher – Woodward Career Service June 1

Peggy J. Head Teacher - Auxiliary Services – DSS Service June 1

Deborah D. Heath Teacher – Woodward Career Service June 1

Patsy Ann Holmes Teacher - John P Parker Service June 1

Ruth A. Kaufman Teacher - North Avondale Service June 1

Paul R. Myers Teacher – Aiken High Service June 1

Mildred A. Posey Teacher – Chase Service June 1

Edith Louise Smith Teacher – Midway Service June 1

Rhonda Williams Substitute Teacher Service May 1

Diana M. Williams-Harris Substitute Teacher Service May 1

Regina A. Wilson-Kenney Teacher - S.C.P.A. Service June 1

April 11 206 2016

RECOMMENDATIONS OF SUPERINTENDENT OF SCHOOLS

RECOMMENDATION 1 - CERTIFICATED PERSONNEL

B. RESIGNATION

(The effective date is the first working day the employee is no longer providing services to the district. This recommendation is

being made because either the employee has completed the term of their employment, or by mutual agreement.)

Maureen A. Basedow Teacher – Aiken Personal Reasons February 16

Teresa A. Conley Teacher - Gamble Montessori Personal Reasons June 1

Kristin M. Goshdigian Teacher – Hyde Park Personal Reasons August 1

Alexandria M. Johnson Teacher – Westwood Relocating August 1

Michael Langford Teacher - Hughes STEM Personal Reasons June 1

Carl L. McDermott Teacher – Aiken High Relocating August 1

Seth A. Pearce Teacher - Walnut Hills Relocating August 1

Kathryn Robinson Speech Pathologist Relocating May 13

Amanda Schear Teacher – Withrow Relocating August 1

Cecilia C. Schroer Teacher – Withrow Personal Reasons June 1

Holly A. Weber Teacher – Rockdale Relocating August 1

C. RETURN FROM LEAVE OF ABSENCE

(Indicates that an employee has returned from leave of absence.)

The Superintendent recommends approval of a return from leave of absence for the following. Funding is from the General

Fund.

Angela L. Ebner Teacher - Rothenberg April 4

Joan Lichtman Psychologist April 12

D. CHANGE IN STATUS

(A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund. Effective

date as indicated.

Teacher - Class V – (Master’s Degree plus 30 semester hours)

Nadine Greenslade $47,878.79 August 7 Class III Sub $122.98 daily

April 11 207 2016

RECOMMENDATION 1 - CERTIFICATED PERSONNEL (cont.)

E. APPOINTMENT

(Marks the beginning of service for newly appointed employees. Personnel actions such as transfers, promotions,

changes in status may occur once an individual is appointed.)

The Superintendent recommends approval of the appointment of the following for the 2015-16 school year, subject to the

possession of a teaching certificate as required by Section 3319.30 of the Ohio School Code and/or the Policies of the

Cincinnati Board of Education. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective

date is March 8, 2016 except as indicated.

Substitute Teacher - Class III – $122.98 per day

Lisa C. Munoz

Substitute Teacher – Retiree – $121.24 per day

Tracee Ann Hater Sharon E. Simpson Brenda G. Willis

Maridel Lluveras-Lopez

Substitute Teacher - Class I – $108.77 per day

Alethea T. Gause-Brown Arturo Minera

F. ADJUSTMENT OF TIME

(Provides for an increase or decrease in the percentage of time a certificated employee performs his/her duties.)

The Superintendent recommends an adjustment of time for the following. Funding is from the General Fund. Effective date as

indicated.

Teacher - Class IV – (Master’s Degree)

Vicki Anne Lanzador To: .60 From: .70 August 7

G. ADJUSTMENT OF SALARY

(Occurs when an employee presents documentation of additional training or experience credit.)

The Superintendent recommends an adjustment of salary for the following persons based on degree or additional credit as

indicated. Salary is in accordance with the salary schedule. Funding is from the General Fund. Effective date as indicated.

Teacher - Class V – (Master’s Degree plus 30 semester hours)

Arlinda McKinley To: $72,795.73 From: $70,466.97 January 10

Aisha N. Rudolph-Nurredin 56,772.32 54,443.56 March 20

April 11 208 2016


H. ADDITIONAL ASSIGNMENT

(Provides for employment of personnel beyond the work day or contractual work period, and administrators beyond assigned

work period. Examples: workshops, evening school teaching, club sponsorship, coaching, curriculum writing.)

The Superintendent recommends approval of the following additional assignments. Assignment is subject to the possession of

appropriate certification and licensure as required by the Ohio Revised Code and/or Policies of the Cincinnati Board of

Education. Salary is in accordance with the salary schedule as indicated. Funding is from the General Fund and (*) denotes

other than General Fund.

Teacher - $36.18 per hour (extended employment rate)

Programming School Calendar – Walnut Hills – (Fund 011) – 5 hours

William J. Gordon*

Facebook and Data Entry Coordinator – S.C.P.A. – (GCAEC Fund)

Brandon D. Digiantonio*

Private Piano Lessons – S.C.P.A. – (Fund 019) – 64 hours

Vladimir M. Goykhman*

H. ADDITIONAL ASSIGNMENT (cont.)

Teacher - $36.18 per hour (extended employment rate) (cont.)

Grade APEX Assignment in Economics – Walnut Hills – (Fund 011) - 80 hours

James F. Martin*

Academic Support/Manual Update – Auxiliary Services (Title I) – 40 hours

Lisa Marie Clem* Irene C. Sakelos* Rebecca L. Tully*

Josephine J. O'Toole* Karen C. Titsworth*

Extended Learning Program – Auxiliary Services (Title I) – hours as indicated

Elise Ballinger* 15 hours Josephine J. O'Toole* 6 hours

Marilyn R. Beck* 17 hours Karen C. Titsworth* 40 hours

Kelly D. Benson* 20 hours Jennifer Trice* 25 hours

Marian M. Johnson* 45 hours Jennifer L. Wagner* 18 hours

Coordinating Teacher - $35.47 per hour (summer rate)

Launch Pad (Summer Bridge) – Clark Montessori – 24 hours

Tamara M. Brown*

Teacher - $35.47 per hour (extended employment rate)

21 CCLC Summer Planning Retreat – Riverview – (Wallace) – 3 hours

Aimee B. Costandi* Lindsay N. Lenhof*

Teacher - $31.08 per hour (summer rate)

Launch Pad (Summer Bridge) – Clark Montessori – 14 hours

Ann K. Bak Gretchen M. G. Oum Michael T. Spangler

Susan D. Foster Jennifer S. Silence Paul T. Tran

Bradley Aaron Meyers

April 11 209 2016


Teacher - Tutor - $29.50 per hour (extended employment rate)

Reading and Language Arts Intervention Tutor – Dater High – (Fund 011) – 20 hours

Jolina L. Haines*

Super Saturday Tutor – Oyler – (SIG) – hours as indicated

Yvette Cunningham* 38 hours Gregory W. Magness* 3 hours

Nancy E. Kroeger* 48 hours Kimberly I. Price* 12 hours

Amy S. Brubaker* 16 hours Lori M. Todd* 6 hours

Kayla S. Brunswick* 16 hours Deborah A. Talbert* 6 hours

Anna F. Hartman* 3 hours Brian J. Saylor* 9 hours


Home Instructor - $29.50 per hour (extended employment rate)

Rebeka P. Beach 40 hours Kesha M. Jackson 60 hours

William B. Blaes 70 hours Bochun Kim 45 hours

Rodney Tyrone Bowden 60 hours Beverly Baughman Mallory 10 hours

James R. Compton 80 hours Marlene McGlothin 11 hours

Tasha Fleming 45 hours Erica M. Montgomery 30 hours

Sarah E. Doogan 82 hours Angela L. Steagall 59 hours

Patrick J. Good 50 hours Candice Rene Taylor 42 hours

H. Coleman Henderson 49 hours Comecko R. Webber 133 hours

Vonita L. Herald 55 hours Michael L. Workman 60 hours

Home Instructor - $29.50 per hour (extended employment rate) – (IDEA-B)

Patrick J. Good* 80 hours Erica M. Montgomery* 40 hours

Linda Hendy* 9 hours

In Board proceedings of February 22, 2016, Sinita Maria Scott was approved for an addition assignment for ELA Pacing Guides

Revision, for 7 hours. This action should be corrected to read 17 hours.

The following teachers are recommended to receive supplemental contracts for the school year 2015-16. Payment will be as

provided under the Athletic and Co-curricular Activities of Schedules E and F of the Professional Salary Schedule for the amount

shown as maximum salary. Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ indicates

50% time. Funding is from the General Fund. The supplemental limited contract shall state that the Board of Education gives

notice of non-reemployment for the ensuing school year.

Name School Position Amount

Madeline Aufmann Aiken High Sr Hi Club Advisor (Running Club) 311.40 @

Heather E. Bailey Parker Woods Elementary Technology Coordinator 622.80

Ramona S. Brown Aiken High MS Boys Head Track Coach 1401.32

Brian Bruner Walnut Hills Sr Hi Boys Asst Var Track Coach 1167.77

Carla J. Bullock Withrow Sr Hi Intramurals Coach 778.51 @

Michael E. Cabral Dater High Sr Hi Class Advisor-12th Grade 700.66 @

Alexis B. Calloway Parker Woods Elem Student Council Advisor 622.80

Gregory D. Cannon Withrow Sr Hi Boys Reserve Basketball Coach 2880.49

Derrick A. Cartwright Aiken High Sr Hi Club Advisor (Running Club) 311.40 @

Derrick A. Cartwright Aiken High Sr Hi Boys Varsity Track Coach 2335.52

Anna Grace Colyer Western Hills MS Boys Head Track Coach 1401.32

April 11 210 2016



Athletic and Co-curricular Activities (cont.)


John W. Dean Aiken High Sr Hi Class Advisor-12th Grade 700.66 @

Jaron Issac Fischer Western Hills Sr Hi Boys Asst Var Track Coach 1167.77

Daniel E. Furlong Clark Montessori Sr Hi Reserve Tennis Coach 1167.77

Jayma R. George Walnut Hills Sr Hi Asst Var Softball Coach 1167.77

Audrey J. Gover Silverton MS Producer/Dir Annual Show 622.80

Penelope A. Greenler Parker Woods Elem Club Advisor (Science Club) 685.08 #

Penelope P. Harris Riverview East Sr Hi Yearbook Advisor 2396.85 #

Amanda J. Hendricks Parker Woods Elementary Test Coordinator 1027.62 #

Lauren M. Hope Western Hills Sr Hi Asst Var Softball Coach 1167.77

Sandra F. Horine Aiken High Sr Hi Club Advisor (National Honor Society) 622.80

Sandra F. Horine Aiken High Sr Hi Club Advisor (Word Play) 622.80

Jack A. Kuzniczci Walnut Hills MS Special Sports Coach 934.20

Jack A. Kuzniczci Walnut Hills Sr Hi Varsity Baseball Coach 2335.52

D. Brady Metz Aiken High Sr Hi Reserve Baseball Coach 1557.02

Dennis M. Miles Walnut Hills Sr Hi Club Advisor (Ski Club) 685.08 #

Suzanne E. Nall Parker Woods Elem Club Advisor (Art Club) 685.08 #

Christopher J. O'Brien Oyler Sr Hi Boys Varsity Basketball Coach 4144.77

Jeremy D. Pflug Aiken High Sr Hi Varsity Softball Coach 2335.52

Heather M. Ranford Aiken High Sr Hi Class Advisor-11th Grade 1089.90

Mark E. Rave Walnut Hills Sr Hi Varsity Softball Coach 2569.07 #

Rebecca L. Richmond Riverview East Sr Hi Academics Coach 1595.93

Alex S. Rittershausen Western Hills Sr Hi Varsity Baseball Coach 2335.52

Amanda R. Robinson Walnut Hills Sr Hi Boys Varsity Track Coach 2569.07 #

Tyler D. Rowlette Riverview East MS Special Sports Coach 934.20

Lucy A. Salazar-Stricklin Aiken High Sr Hi Club Advisor (Spanish Club) 685.08 #

Clifford A. Shumar Aiken High MS Activities Coordinator 1027.62 #

Clifford A. Shumar Aiken High Middle School Test Coordinator 1027.62 #

Clifford A. Shumar Aiken High Sr Hi Varsity Baseball Coach 2569.07 #

Britt T. Smith Riverview East Sr Hi Boys Weight Training Coach 1557.02

Sabra W. Thomas Parker Woods Elem Safety Patrol Sponsor 685.08 #

Tesheia Thomas Parker Woods Elem Club Advisor (Rosey Reader Club) 622.80

Judy Trombly-Ganance Parker Woods Elem Club Advisor (Green Club) 622.80

Gerald K. Warmack Shroder Sr Hi Boys Varsity Track Coach 2569.07 #

April 11 211 2016



In Board proceedings of December 16, 2015, Gregory D. Cannon was approved for Elementary Technology Coordinator at

Withrow. This action should be rescinded.

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL

A. RETIREMENT

(Indicates that the employee’s application for retirement has been approved by SERS, effective the first day of the month.)

The following employees have made application to the School Employees Retirement System in accordance with the statutes of

the State of Ohio.

Edward Lockett Paraprofessional March 1

Gayle McKinney Assistant Buyer May 1

Curtis Washington Level I Building Engineer April 1

Kenneth Woods Custodian 2 June 1

B. RESIGNATION

(Results from the employee submitting a separation of service form delineating the reason(s) for leaving the district. The

effective date is the first working day the employee is no longer providing services to the district.)

The following resignations have been received to be effective on the dates indicated.

Shameila Evans Paraprofessional Other Employment April 4

Tekeisha Freeman Paraprofessional Other Employment March 29

Jatoya Johnson Accountant Other Employment April 15

Larreyl Porter Paraprofessional Other Employment April 29

C. DISMISSAL

(Action necessary to terminate a non-administrative employee.)

The Superintendent recommends that the dismissal of the following employee be confirmed.

John Lindsay Paraprofessional April 12

April 11 212 2016

RECOMMENDATION 2 - CIVIL SERVICE PERSONNEL (cont.)

D. APPOINTMENT

The Superintendent recommends the appointment of the following on the dates indicated and at the appropriate rate of pay

calculated pursuant to the current salary schedule. These appointments are in compliance with Civil Service Rules and

Regulations. Positions involving co-curricular activities were filled in compliance with Section 3313.53 of O.R.C. Funding is

from the General Fund, except as otherwise noted by an asterisk (*).

Arts Integration Specialist

Lillian A. Carter $58,952.87 Deputy Superintendent’s Office April 12

Casual Electrician

Damon Bernath $30.96 hr. Iowa Ave April 4

Derek Epure $30.96 hr. Iowa Ave April 4

Sign Language Interpreter (Unclassified)

Nancy Carpenter $25.07 hr. Pleasant Ridge Montessori April 20

School Community Coordinator (Unclassified)

D. Adam Gabbard $22.08 hr. ITM April 12

Sean Kaufenberg $22.08 hr. ITM April 12

Paraprofessional (Unclassified)

Ednedqwa Lang $14.83 hr. Evanston April 12

AbuMahdi Mitchell $14.83 hr. Margaret B. Rost April 12

Janelle Payton $14.83 hr. Cheviot April 12

Security Assistant 2 (Unclassified)

Lamar Ross $16.48 hr. Western Hills April 12

Security Assistant 1 (Unclassified)

Anthony Berry $12.69 hr. Withrow April 12

Substitute Paraprofessional

Patricia Colvin $15.24 hr. Various April 12

Substitute Food Service Helper

Annie Cook* $10.74 hr. Various April 12

Angela Stockelman* $10.74 hr. Various April 12

April 11 213 2016


D. APPOINTMENT (cont.)

Athletic and Co-curricular Activities

Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.


Mrward Banks Riverview East MS Baseball Coach $1401.32

Christopher Bishop Shroder Sr. Hi Asst Var Track Coach 1284.55#

Eddie Brown Shroder MS Track Coach 1541.45

Mark Day Hughes Sr. Hi Var Baseball Coach 2335.52

Bryan Farrell Walnut Hills Sr. Hi Baseball Coach 1167.77

John French Walnut Hills MS Track Coach 1401.32

John Hassell Walnut Hills Sr. Hi Asst Var Track Coach 1167.77

Mark Honschopp Walnut Hills MS Tennis Coach 1401.32

Fred James Clark Montessori MS Baseball Coach 1401.32

Lee Larkins Walnut Hills Sr. Hi Asst Var Softball Coach 1167.77

Eric Schmidt Walnut Hills Sr. Hi Asst Var Softball Coach 1167.77

Michael Shea Walnut Hills MS Track Coach 1401.32

Sdori Sims Walnut Hills Sr. Hi Asst Var Track Coach 1167.77

Annette Taul Shroder Sr. Hi Athletic Trainer 1557.02

Armand Tatum Walnut Hills Sr. Hi Club Advisor – FCA 622.80

Jeremy Triggs Shroder Sr. Hi Var Baseball Coach 2335.52

Dietra Watson Evanston Elem Club Advisor – Young Ladies on Top 622.80

Jeffery Wiles Walnut Hills MS Baseball Coach 1401.32

Nia Baucke-Williams Clark Montessori Sr. Hi Var Track Coach 2335.52

Christian Williams Shroder Sr. Hi Asst Var Baseball Coach 1167.77

George Williams Shroder Sr. Hi Var Softball Coach 2335.52

Keith Williams Withrow Sr. Hi Asst Var Track Coach 1167.77

Skyler Willis Withrow Sr. Hi Var Weight Training Coach 1557.02

Skyler Willis Withrow Sr. Hi Asst Var Track Coach 1167.77

Arthur Woods Withrow MS Track Coach 1401.32

Tristan Young Aiken MS Baseball Coach 1401.32

E. CHANGE IN STATUS

(A movement from one position to another, but not considered a promotion.)

The Superintendent recommends approval of a change in status for the following. Funding is from the General Fund, except as

otherwise noted by an asterisk (*).

Substitute Food Service Helper From

Summer Powell $10.74 hr. Various Food Serv Helper $14.01 hr. March 24

April 11 214 2016


F. ADDITIONAL ASSIGNMENT

(Provides for employment of personnel beyond the work day or contractual work period. Examples: club sponsorship,

coaching.)

The Superintendent recommends approval of the following additional assignments. Positions involving co-curricular activities

were filled in compliance with Section 3313.53 of O.R.C. Funding is from the General Fund, except as otherwise noted by an

asterisk (*).

Athletic and Co-curricular Activities

Salaries that include a 10% longevity increment are indicated by a number sign (#) and @ at 50%.


Roberta Allen Gamble Montessori Sr. Hi Intramural Coach $1557.02

Angel Archer Withrow Sr. Hi Var Softball Coach 2569.07#

Erin Beamon Clark Montessori MS Track Coach 1401.32

Erica Bellomo Carson Elem Safety Patrol Sponsor 311.40

Amanda Carpenter Western Hills Sr. Hi Var Softball Coach 2335.52

Stephen Colyer Western Hills Sr. Hi Res Baseball Coach 1557.02

Vida Cooper Virtual High Sr. Hi Class Advisor – 10th

Grade 778.51

Robert Davis Western Hills Sr. Hi Res Baseball Coach 1557.02

Jessica Diehl Dater High Sr. Hi Class Advisor – 11th

Grade 544.95@

Lark Dudley Western Hills Sr. Hi Var Track Coach 2335.52

Joseph Engelkamp Carson Elem Safety Patrol Sponsor 311.40@

Cedric Holmes Dater High MS Track Coach 1401.32

Demarr Hopkins Hughes MS Track Coach 1401.32

Montee Johnson Western Hills MS Baseball Coach 1401.32

Christina May Aiken Sr. Hi Class Advisor – 10th

Grade 389.26@

Christina May Aiken Sr. Hi Club Advisor – Photography 622.80

Ann Zobel Aiken Sr. Hi Class Advisor – 10th

Grade 389.26@

Mary A. Ronan

Superintendent of Schools

Mrs. Bates moved and Mr. Nelms seconded the motion that The Report of the Superintendent be approved.

Ayes: Members Bates, Bolton, Hoffman, Jones, Nelms, Minera, President Copeland-Dansby (7)

Noes: None

Absent: None


April 11 215 2016

REPORT OF THE TREASURER

1. Receipt of Grant from GE Aviation – That record is made of the receipt of a grant from GE Aviation of $50,000.00 to

Aiken New Tech High School. This grant is to be used for supplies, transportation, and college and career planning

sessions for fiscal year 2016. This was deposited into Fund 019 – Other Grants.

2. Receipt of Grant from Scholarship America/Target – That record is made of the receipt of a grant from Scholarship

America/Target of $700.00 to Westwood School. This grant is to be used for field trip expenses during the FY16 school

year. This was deposited into Fund 019 – Other Grants.

3. Receipt of a Donation from Woodward Alumnal Assoc – That record is made of a donation from Woodward Alumnal

Assoc of $140.00 to Woodward Career Technical High School. The donation is to be used at the principal’s discretion.

This was deposited into Fund 018 – Public School Support.

4. Receipt of a Donation from Woodward Alumnal Assoc – That record is made of a donation from Woodward Alumnal

Assoc of $80.00 to Woodward Career Technical High School. The donation is to be used at the principal’s discretion.


5. Receipt of a Donation from NECCO – That record is made of a donation from NECCO of $250.00 to South Avondale

School. The donation is to be used to assist a child to go on a school trip, or for special school supplies, or uniforms.


6. Receipt of a Donation from Kilgour Sports Boosters – That record is made of a donation from Kilgour Sports

Boosters of $300.00 to Hyde Park School. The donation is to be used at the principal’s discretion. This was deposited

into Fund 018 – Public School Support.

7. Receipt of a Donation from JUSTGIVE – That record is made of a donation from JUSTGIVE of $10.00 to Dater

Montessori. The donation is to be used at the principal’s discretion. This was deposited into Fund 018 – Public School

Support.

8. Receipt of a Donation from Cincinnatus Savings and Loan – That record is made of a donation from Cincinnatus

Savings and Loan of $500.00 to Cheviot School. The donation is to be used for the art program. This was deposited into

Fund 300 - Student Activities.

9. Receipt of a Donation from Enova – That record is made of a donation from Enova of $161.00 to John P. Parker

School. The donation is to be used to cover the cost of the bus for a field trip. This was deposited into Fund 300 –

Student Activities.

10. Receipt of a Donation from GRAD Cincinnati – That record is made of a donation from GRAD Cincinnati of $161.00

to Ethel M. Taylor Academy. The donation is to be used to pay for the bus to the Cincinnati Museum Center. This was

deposited into Fund 300 – Student Activities

April 11 216 2016

REPORT OF THE TREASURER (cont.)

11. Receipt of Donation from William & Debra Ash – That record is made of a donation from William & Debra Ash of

$161.00 to Woodford Paideia Academy. The donation is to be used to cover the cost of a bus for a field trip. This was

deposited into Fund 300 – Student Activities.

12. Receipt of a Donation from Hyde Park School PTO – That record is made of a donation from Hyde Park School PTO

of $1,306.00 to Hyde Park School. The donation is to be used for field trips. This was deposited into Fund 300 – Student

Activities.

13. Receipt of a Donation from Xavier University – That record is made of a donation from Xavier University of $200.00

to Kilgour School. The donation is to be used to promote reading. This was deposited into Fund 300 – Student

Activities.

14. Receipt of Grant from National School Lunch Program Equipment Grants – That record is made of the receipt of a

grant from National School Lunch Program Equipment Grants of $36,600.00 to Food Services. The grant is to be used to

assist with unmet needs and allow for the purchase of capital equipment. This will help schools to serve healthier meals,

meet nutritional standards by using fresh fruits and vegetables in school meals, improve food safety and expand

accessibility to food services. Recipients will receive coolers, freezers, ovens, salad bars, point-of-sale systems,

refrigerators and other needed equipment as a result of the grant. Withrow is to receive a Dishwasher and Gamble is to

receive a Freezer. This was deposited into Fund 599 – Miscellaneous Federal Grants.

15. Agreement with Mayerson Academy – That the Treasurer be authorized to enter into an agreement with Mayerson

Academy to provide Orton Gillingham Multisensory Reading Practicum I and II professional development at a cost not

to exceed $99,375.00. This agreement will commence on June 1, 2016. Funding is from Nonpublic Title I-Auxiliary

Services. #16062987

16. Agreement with Mayerson Academy – That the Treasurer be authorized to enter into an agreement with Mayerson

Academy to provide a Principals Professional Development at a cost not to exceed $82,247.80. This agreement is from

June 15, 2016-June 17, 2016. Funding is from Title IIA and GE Foundation Grant.

17. Agreement with Hamilton County Educational Service Center – That the Treasurer be authorized to enter into an

agreement with Hamilton County Educational Service Center to provide interpreting services to English Language

Learners at a cost not to exceed $25,000.00. This agreement is from April 25, 2016-June 30, 2016. Funding is from

General Fund-Testing.

18. Agreement with Advizex Rolta– That the Treasurer be authorized to enter into an agreement with Advizex Rolta for

the purchase of 440 hours of Professional Service Residency hours. These hours are to be used for firewall design and

upgrade work to provide more granular and refined Internet content filtering policies at a cost not to exceed $81,400.00.

This agreement begins April 12. 2016 and will proceed until all hours are consumed. Funding is from General Fund-

ITM.

April 11 217 2016


19. Amendment to Agreement with St. Joseph’s Orphanage – That the Treasurer be authorized to amend an agreement

with St. Joseph’s Orphanage -Villa and Altercrest for tuition (Board proceedings, Date August 24, 2015, page 589) to

provide services for CPS students with disabilities at an additional cost of $500,000.00. The new total for the agreement

is $3,500,000.00. This agreement is from August 19, 2015–June 30, 2016. Funding is from General Fund–Student

Services.

20. Lease Renewal Agreement with Cincinnati Early Learning Centers, Inc. ("CELC") - That the Treasurer be

authorized to enter into a Lease Renewal Agreement with Cincinnati Early Learning Centers, Inc. (“CELC”). Pursuant to

a 2006 lease agreement, CELC leases the community learning center at Riverview East Academy for the operation of an

early childhood education program. The existing 2006 lease give CELC a unilateral right to renew the lease for a period

of an additional 10-year period. Pursuant to the renewal agreement, some terms of the lease have been clarified,

including CPS’s right to terminate the lease on an annual basis by providing written notice to CELC.

21. Then and Now Certificates – That the Treasurer be authorized to pay the following Then and Now Certificates:

Vendor Confirm Amount

Funding

Source CPS Location Purpose of Purchase

First Student $11,914.00 General Fund Transportation Transportation for Cincinnati

Arts and Technology

Geauga County

Educational Services

$8,370.00 General Fund Leadership

Development &

Career Tech

Services for regular education CPS

students in November 2015 at Carrington

Youth Academy

Sweet Pea Embroidery $4,427.50 Fund 19 Aiken High

School

Sweet Pea T-shirts

Educational Testing

Service

$7,213.00 General Fund Testing

Department

AP Exams for Clark

Mayerson Academy $7,160.00 Fund 513 Department of

Student Services

Autism Training

RN Associates $3,500.00 Fund 598 Woodward High

School

Orientation, Instruction and

review of NATCEP students

Battelle for Kids $68,381.32 TIF Fund Teacher &

Principal

Development

&Evaluation

Communication, Schoology, Consulting

Support and Data Management Fees

April 11 218 2016


AWARD OF PURCHASE ORDERS

22. The Superintendent recommends approval be given for the following purchase orders, charged to the appropriate fund:

GENERAL FUND 001

a. Software

Carahsoft Technology Corp. ITM $80,326.30

Explanation – Annual purchase renewal of BMC Software to provide service desk and device client management software.

FACILITIES FUND 010

b. HVAC

Trane Company Facilities $116,948.00

Explanation – HVAC Equipment for Vine Street Elementary School renovations.

FOOD SERVICES FUND 06

c. Kitchen Equipment

Bushong Restaurant Equipment Food Services $46,676.80

Explanation – Commercial Equipment Milk Coolers for Summer Program for the period of 4/12/16 through 6/30/16.

STUDENT ACTIVITY 300

d. Math & Science

Kings Island District Schools $ 88,000.00

Explanation – District students to participate in a math and science event during the month of May.

April 11 219 2016


AWARD OF CONTRACT

23. On Monday March 28, 2016 bids for Canopy and Elevator Addition Vine Street Elementary School were opened and

read by the Purchasing Department. The following Legal Notice was published and is submitted as a matter of record.

LEGAL NOTICE

By order of the Board of Education of the Cincinnati Public School District of Cincinnati, Ohio, proposals will be received at

the Purchasing Department, Board of Education, Third Floor, Education Center, 2651 Burnet Avenue, PO Box 5384,

Cincinnati, Ohio 45201-5384, until 12:00 pm, local time, March 28, 2016 for the Canopy and Elevator Additon RFP.

Specifications of the RFP can be viewed on the CPS website as notated below and additional information is notated on the

Notice to Bidders at the same location. Proposals will be placed in a sealed envelope and plainly marked on the outside with the

project in which they are applying. The Board of Education reserves the right to reject any, or part of any, or all of said

proposals.

Bid specifications will be available online at the Cincinnati Public Schools (CPS) website,

www.cps-k12.org under “About CPS” and “Doing Business with CPS”.

To be eligible for award of a contract, each bidder must fully comply with requirements, terms and conditions of the State of

Ohio Executive Order of January 27, 1972, interim order of June 30, 1972 and final order of November 30, 1973, and all

subsequent directives and regulations regarding equal employment.

By order of the Board of Education

Mary A. Ronan Jennifer M. Wagner

Superintendent of Schools Treasurer/CFO

State of Ohio

Ohio School Facilities Commission

NOTICE TO BIDDERS

Bids will be received by the Board of Education of the Cincinnati Public School District of the City of Cincinnati, Ohio, (the

“School District Board”), at the Purchasing Office of the Board of Education, Third Floor, Education Center, 2651 Burnet

Avenue, PO Box 5384, Cincinnati, Ohio 45219 for the following Project:

Canopy and Elevator Addition Vine Elementary School

http://www.cps-k12.org/

April 11 220 2016


23. AWARD OF CONTRACT

Pre-bid meeting:

Prospective bidders are encouraged to attend a pre-bid meeting to be held March 17, 2016 at 8:30 a.m. at the following

location:

Vine Street Elementary School

2120 Vine Street

Cincinnati, Ohio 45210

Proposals Due: Friday, March 28, 2016 by 12:00 p.m.

Bid specifications will be available online at the Cincinnati Public Schools (CPS) website,

www.cps-k12.org under doing “About CPS” and “Doing Business with CPS”

Publication Date: March 14, 2016

By order of the Board of Education

Mary A. Ronan Jennifer M. Wagner

Superintendent of Schools Treasurer/CFO

Bid Tabulation and Award – see Attachment #1

LATE REQUEST

24. Agreement with Northwest Local School District – That the Treasurer be authorized to enter into an agreement with

Northwest Local School District to provide services for CPS students attending Our Lady of Grace, St. Ignatius Loyola

and St. Bernard at a cost not to exceed $41,100.00. This agreement is for the 2015-2016 school year. Funding is from

Nonpublic Title I-Auxiliary Services.

25. Agreement with Dream Builders University, LLC – That the Treasurer be authorized to enter into an agreement with

Dream Builders University, LLC to provide counseling, social skills and empowerment services to CPS students

attending the A2S/A2E program at a cost not to exceed $35,000.00. This agreement is from March 1, 2016-June 1, 2016.

Funding is from Alternate Education Grant.

April 11 221 2016


FOR BOARD INFORMATION (cont.)

26. Agreement with College for Every Student (CFES) – That the Treasurer be authorized to enter into an agreement

with College for Every Student (CFES) to provide CFES planning and training for Aiken New Tech High School, on site

visits, ongoing professional development and evaluation from CFES staff, support and needs-based professional

development from CRES professionals for scholars, mentors, educators and others and a stipend paid directly to the

school to help offset the cost of program activities at a cost not to exceed $12,500.00. This agreement is from August 15,

2015-June 30, 2016. Funding is from General Fund-Curriculum and Instruction.

27. Approval to Enlist AXA as the Basic and Voluntary Life Insurance Provider – AXA’s annual costs to CPS for

Basic Life Insurance will be approximately $158,755.00 – dependent on employee counts. The change will provide a

savings of $41,414.00 over a three year period or $13,804.80 annually. AXA will also be the provider for voluntary life

insurance which will give all employees the chance to automatically enroll, without question, during this special open

enrollment. This is an employee paid benefit and all benefit eligible employees, regardless of their union, will be able to

participate.

28. Repayment of Ohio School Facilities Commission’s portion of principal and interest of FMP Funds - That the

treasurer be authorized to refund, from fund 10, the amount of State of Ohio funds, both principal and interest (the

interest is on State principal funds) contributed to the FMP through the OSFC that were not used in Segments 1, 2a, and

2b. The refund is composed of the net amount of principal in Segment 1 of $378,140.08, Segment 2a of $(154,071.98)

and Segment 2b of $1,527,079.75, and state interest in Segment 2a of $405,026.03, and Segment 2b of $25,853.03 for a

total of $2,182,026.91

29. Authorization to pay Neace Lukens for Blanket Crime Insurance – That the Treasurer be authorized to make a

payment to Neace Lukens for blanket crime coverage for a one-year policy term at a current cost not to exceed $15,808.

This policy is from April 11, 2016-April 11, 2017. Funding is from General Fund-Treasurer’s Office.

Jennifer M. Wagner

Treasurer/CFO

Ms. Bolton moved and Mr. Nelms seconded the motion that The Report of the Treasurer be approved.

Ayes: Members Bates, Bolton, Hoffman, Jones except abstain #19, Nelms, Minera except #25, President Copeland-Dansby (7)

Noes: None

Absent: None


April 11 222 2016

INQUIRIES/UPDATES

1. Superintendent Mary Ronan – Anne Arundel County, Maryland enlisted the help of Salisbury College to help figure out the

economic benefit levies/bonds have on a community. We should inquire about working with UC Economic Group and

getting this done for CPS.

2. Administration – conversations need to continue with Hyde Park community. Has anything in writing gone out to the

community to keep everyone up to date on what is happening? Mary Ronan will forward a letter to the board members to

look over and make any changes before it is sent out.

ASSIGNMENTS

Please note the following assignments:

1. Board – Mobility Issues need to be added to the next Aces Meeting Agenda.

2. Board – Finance Committee is finished with the Treasurer’s Evaluation and needs to meet with the board to go over it

along with completing a Verbal Evaluation for the Superintendent. Board President schedule the Superintendent’s Verbal

Evaluation during an Executive Session.

3. Administration – Work with Leadership Scholars on the best way to get information out to the communities.

ADJOURNMENT

The meeting adjourned at 8:31 p.m.

Jennifer M. Wagner

Treasurer/CFO