Appendix 'A" (Ref to Para 4 of this HQ Letter No 28023/Police/Instr/02/IPR Cell dt 15 Mar 2019)

GENERAL INSTRUCTIONS

1. All the documents should be neatly filled or typed and supported with self explanatory supporting documents.

2. Before sending the documents related to any new transaction it will be ensured that all previous transactions related to it and its earlier information of noting down or otherwise by competent authority is also quoted. No new transaction shall be noted unless the observations related to previous transactions are settled in respect of specific individual. 3. Amount & details of transactions reported should be self explanatory and supported with relevant self attested documents duly marked as Appendices and Annexures. Value of the property should be mentioned inclusive of tentative registration amount, insurance and any other charges giving breakdown of each component. 4. Depending upon the various sources(s) of financing the movable/immovable property transactions the related documents as listed below should be attached with documents.

(a) If personal savings are used than bank statement of relevant account for the period of one year prior to date of transaction should be enclosed.

(b) Loan sanction letter to be enclosed, if applicable.

(c) Copy of PPF or GPF statement to be enclosed if financing from the same. (d) Copy of the LIC/FDR/MFs etc to be enclosed, if applicable.

(e) Value of the property should be mentioned inclusive of tentative registration amount, insurance and any other charges. (f) In case of assistance from spouse, his/her source of income and certified copy of bank statement one year prior to date of transaction including the details of assistance also be enclosed. (g) Acceptance of gift and loan by Govt servant from near relatives:-

(i) It is noticed that there is rising tendency by the individuals to accept gift/loans from their relatives/friends while going for acquisition of movable/immovable properties. Such practice should not be adopted by Govt servant as a routine and should be utilised only under compelling circumstances.

(ii) Individuals should make themselves familiar with the provision of Rule 13 of CCS (Conduct) Rules related to GIFTS and Rule 16 related to INVESTMENTS, LENDING AND BORROWINGS.

2 (iii) Govt servant should make a report to the competitive authority or seek the prior permission, as the case may be, if the value of gift exceeds the limits specified in Rule 13 of CCS (Conduct) Rules

(iv) Purely temporary loan of small amounts, free of interest can be taken by a Govt servant from personal friends and relatives. If the amount of such loan is

large previous sanction will be necessary. Refer Rule 16 of CCS (Conduct) Rules.

(v) If loan assistance is being taken from some relative than terms and conditions of repaying of the loan are required to be mentioned. A certificate from the person giving loan alongwith his/her source of income and the PAN No must be enclosed alongwith his bank statement. Condt---2/-

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5. In case of sale of any movable or immovable property ensure to forward the letter No under which the purchase of property in question was noted by Competent Authority. If transaction of purchase of such property was not reported it should be mentioned in the remarks/comments at appropriate column of the format. Inherited property is the property or share of that which has been transferred to the indl or any family members name by the ancestors without any cost. Such transactions are also required to be reported for noting down by Competent Authority. It is often observed that intimation regarding the inherited properties when sold, are sent to this office while the intimation at the time of inheritance has not been given. 6. Bank statement of one year upto the last entry (towards payment made for acquisition or received on sale) is required to be enclosed alongwith all the transactions. It is preferred that all soft loans from the relatives are first deposited in the bank account and then payment towards the property are made. All such entries to be clearly highlighted. If there are multiple entries then same should be reflected in a tabular format and enclosed with the documents.

7. IPS, Prior/Post transaction intimation of immovable and movable properties should be submitted well in time (within 30 days) duly scrutinized by the concerned unit and dated countersigned by HOO. 8. A certificate that “IPR/AIPR/Report of Prior/Post intimation of property of the individual (as the case may be) has been scrutinized as per check list & from the records of the indl and found in order” shall be endorsed with documents and copy of forwarding letter shall also be endorsed to individual concerned for his information & records.

ACQUISITION OF IMMOVABLE PROPERTY

9. Intimation of all transactions related to immovable and movable property shall be done on relevant forms i.e. Appx `G' & 'H'. Appx `G' for immovable transaction is different than for movable transaction, while Appx 'H' is same. Appx 'H' to be countersigned by controlling officer. Individuals Name, MES No, and address of the unit to be filled clearly. Official telephone Nos be also mentioned for faster communication (alongwith Fax Nos). 10. At the time of prior intimation only the proposed source (s) of financing should be mentioned in relevant column indicating the amount to be financed from the each source. However all supporting documents as mentioned are required to be forwarded with the final intimation after the transaction is finalized.

11. In case of joint applicants for the property, share of each applicant should be mentioned clearly. 12. If loan assistance is being taken from some relative than terms and conditions of repaying of the loan are required to be mentioned. A certificate from the person giving loan alongwith his/her source of income and the PAN No must be enclosed alongwith his bank statement. 13. Copy of sale deed (English or Hindi version) duly highlighted with the information to be enclosed at the time of final noting. If sale deed is in some Regional language then English version shall be enclosed.

ACQUISITION OF MOVABLE PROPERTY

14. The expression “movable property” includes.

(a) Jewellery, Insurance policies the annual premium of which exceeds Rs. “Two months” basic pay of the Government servant, shares, securities and debentures, FDRs Term Deposits, Recurring Deposits etc. (b) All loan, whether secured or not, advanced or taken by the debentures. (c) Motor Cars, Motor Cycles, Horses or any other means of conveyance. Condt---3/-

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(d) Refrigerators, Radios, Radiograms and Television Sets. (e) Any other item included in the definitions from time to time.

15. In case of acquisition of movable property no prior intimation is required, unless the transaction is made with a parson having official dealing with the individual. In such cases prior permission should be taken from the competent authority. 16. If the value of transaction is less than two month‟s Basic pay then no intimation is required to be given unless the transaction is made with a person having official dealing. 17. In case of car, cost to be shown inclusive of registration and insurance amount and other charges giving breakdown of each component. Copy of registration and insurance certificate also to be enclosed. 18. Transaction should be reported by the individual within 30 days to the unit where he is serving at that time.

INITIAL PROPERTY STATEMENT (IPS)

19. On first appointment to the department all individual is required to report the assets (Movable & immovable) held in his/her name on the prescribed forms I to V within 30 days of his joining the deportment. 20. MES No, Name, Rank, DOB, Basic Pay, Unit Name date of joining the service and date of retirement (future) should to be mentioned clearly.

21. For initial property statement three copies will be made. One copy will be kept in folder III of service Books of individual in office in where he is serving, one copy will be kept by CE Zone & one copy will be sent to Record Section of HQ CE WC to immediately on receipt from the individual through proper channel. 22. All the details related to movable and immovable assets to be filled which Individual is in physical possession at the time of joining the department. Property to be inherited at the later date should not be shown. In case of any immovable property relevant supporting documents should be enclosed. Copy of bank statement, Vehicle Registration, LIC, Mutual Funds etc may be enclosed as shown in the relevant forms. All jewellery to be mentioned in grams, with present value and full description of items. Date of inheritance/marriage/religious function/gifts etc to be reported in case any of the items are received on such occasions. Available documentary evident also to be enclosed for such items.

ANNUAL IMMOVABLE PROPERTY STATEMENT (AIPR) 23. AIPR is required to be submitted by all individuals for the immovable properties held by him as on 31 Dec of each year to the concerned office between 01 Jan to 31 Jan of following year. This report should reach to Record Office, HQ CE WC Chandimandir office latest by 15 Feb of each year. 24. Address of the property held should be mentioned clearly. Approximate present market value shall be mentioned if exact value is not known. 25. Letter No under which transaction for the purchase of property was noted by the Competent Authority to be mentioned in the remarks column for all the disposals during the year. All the acquisition/disposal are required to be reported separately and also need to be included in the AIPR for that year. 26. Date of submitting the AIPR by the individual should be clearly mentioned on the form below the signature as mentioned in the format enclosed at Appendix ‘F’. 27. Individuals who submit the AIPR after the due date shall be liable for disciplinary action against them. Condt---4/-

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28. The Individuals are required to fill the complete details in the relevant columns and No columns shall be left blank. AIPR filled as „No Changes” shall not be accepted. 29. Income from property (House/land) should also be specified if the same is on rent/lease or used for any such purposes.

CHECK LIST

IMMOVABLE PROPERTY STATEMENTS

1. From No I at Appx ‘G’ Prior intimation: - The brief details of property, source of funds for financing and probable date of acquiring. 2. From No I at Appx ‘G’ on completion of transaction: The following documents must be checked and attached with Form-I. (a) Copy of Sale deed/lease deed/builders agreement. (b) Copy of loan agreement with bank and release letter of the said amount from bank. (c) Certificate from loaner if loan is from a person, with terms and conditions of loan, PAN No & source of income who has given the loan. (d) Copy of gift deed, PAN No and source of income of the person who has gifted the amount. (e) The amount of gift/loan above Rs 50,000/- should be preferable through Cheque/NEFT. (f) Self attested each page copy of SB A/C. Source of unusual cash deposit in the SB A/C be intimated. (g) Gross pay and all deduction incl IT. Outstanding loan and loan installment being paid every month. (h) Sanction of amount for GPF/Copy of GPF slip showing advance/withdrawal, if any. (j) Self attested each page copy of PPF Account Statement, if applicable. (k) Appx „H‟ duly signed by Head of Office.

MOVABLE PROPERTY STATEMENTS

1. From No II at Appx ‘G’ on completion of transaction : The following documents must be checked and attached with Form-II. (a) Copy of RC & Bill, Insurance in case of Car/Scooter . (b) Source of finance i.e Personal saving, Loan, Gift, GPF/PPF withdrawals incl. Appx H‟:- (c) Same as for Immovable Property

Appendix 'A'

FORM I

STATEMENT OF IMMOVABLE PROPERY ON FIRST APPOINTMENT AS ON ……………………………………..…. (eG.., Lands, House, Shops, other Building etc)

1 Name of Individual :

5 Date of Appointment : 2 MES No :

6 Present Pay :

3 Service to which offr belongs :

7 Date of Birth : 4 Present Post Held :

8 Date of Retirement :

9 Unit where Employed :

Ser No

Name of Distt, Sub Div, Taluka and Village in which property acquired

Name & Details of the property

Present value of the property (if exact value not known approx value may be indicated)

If not in own name, state in name held and his/her relationship, if any to the Govt Servant.

How acquired (whether by purchase, mortgage, lease inheritance, gift or otherwise) and name with details of

person/persons from whom acquired (address and connection of the Govt

Servant, if any, with the person/persons concerned) and

Cost and Year of acquisition.

Annual income from the property

Remarks (Pl intimate the latter No and Date under which transaction was noted by the Record Office HQ CE WC.

House and other building etc

Land

1 2 3 4 7 5 6 8 9

(Sig of Individual)

(MES No, Name & Desg)

Dated :

COUNTERSIGNED

Dated :

Appendix 'B'

FORM NO II

STATEMENT OF LIQUID ASSESTS ON FIRST APPOINTMENT AS ON……………………

(1) Cash and Bank balance exceeding three month emoluments (1) Deposits, loans advanced and investments (such as shares, securities, debentures, etc).

Ser Description Name and address of Company Bank, Etc

Amount If not in own name, state in whose name held and his/her relationship, if any to the Govt Servant.

Annual Income derived

Remarks

1 2 3 4 5 6 7

(Sig of Individual)

(MES No, Name & Desg)

Dated :

COUNTERSIGNED

Dated :

Note : In columns 7, particulars regarding sanctions obtained or report made in respect of various transactions may be given. The term "emoluments' means the pay and allowances received by the Government Servant'.

Appendix 'C'

FORM NO III

STATEMENT OF MOVABLE PROPERTY ON FIRST APPOINTMENT AS ON …………………………

Ser Description of items Price or value at the time of acquisition and /or the total payment made up to the date of return, as the case may be in case of articles purchase on hire purchase or instalment basic

If not in own name, state in whose name held and his/her relationship, if any to the Govt Servant.

How acquired with approximate date of acquisition

Remarks

1 2 3 4 5 6

(Sig of Individual)

(MES No, Name & Desg)

Dated :

COUNTERSIGNED

Dated : Note : 1. In this form information may be given regarding items like (a) Jewellery owned by him (total value), (b) Silver and other precious metals and precious stones owned

by him not forming part of jewellery (total value), (c) (i) Motor Cars (ii) Scooters/Motor cycles (iii) Refrigerators/and Air conditioners (iv) radios/rediograms/television sets and any other article, the value of which individually exceeds Rs 5,000/- (d) value of items of movable property individually worth less than Rs 5000/- other than articles of daily use such as clothes, books, crockery etc. added together as lumpsum. 2. In column 5. it may be indicated whether the property was acquired by purchase inheritance, gift or otherwise. 3. In column 6, particulars regarding sanction obtained or report made in respect of various transactions, may be given.

Appendix 'D'

FORM NO IV

STATEMENT OF PROVIDENT FUND AND LIFE INSURANCE POLICY ON FIRST APPT AS ON …………. INSURANCE POLICIES

Ser No

Policy No and date of policy Name of Insurance company Sum insured/date of maturity

Amount of Annual Premium

Remarks

1 2 3 4 5 6

PROVIDENT FUNDS

Ser No

Type of provident Funds/GPF/CPF accout No

Closing balance as last reported by the Audit/ Account officer

alongwith date of such balance

Contribution made subsequently

Total Remarks (If there is despite regarding closing balance, the figures according to the Govt

servant should also be mentioned in this Column

1 2 3 4 5 6

(Sig of Individual)

(MES No, Name & Desg)

Dated : COUNTERSIGNED

Dated :

Appendix 'E'

FORM NO V

STATEMENT OF DEBTS AND OTHER LIABILITIES ON FIRST APPOINTMENT AS ON…………………

Ser Amount Name and address of the creditor Date of incurring Liability Details of transaction Remarks

1 2 3 4 5 6

(Sig of Individual)

(MES No, Name & Desg)

Dated : COUNTERSIGNED

Dated :

Note :- 1. Individual items of loans not exceeding three month emoluments or Rs 5000/- whichever is less, need not be included.

2. In column 6 information regarding permission, if any obtained from or report made to the competent authority may also be given. 3. The term " emoluments" means pay and allowances received by the Govt Servant. 4. The statements should also include various loans and advances available to Government servants like advance for purchase of conveyance, House Building Advance etc. (other than adavaces of pay and travelling allowances), advances from the GP Fund and loan on Life Insurance policies and fixed deposits.

Appendix 'F'

STATEMENT OF ANNUAL IMMOVABLE PROPERY (AIPR) FOR THE YEAR ………………. (AS ON 31 DEC 20 )

1 Name of Individual :

5 Date of Appointment :

2 MES No :

6 Present Pay :

3 Service to which offr belongs :

7 Date of Birth :

4 Present Post Held :

8 Date of Retirement :

9 Unit where Employed :

Ser No

Name of Distt, Sub Div, Taluka and Village in which property acquired

Name & Details of the property

If not in own name, state in name held and his/her relationship, if any to the Govt Servant.

How acquired (whether by purchase, mortgage, lease inheritance, gift or otherwise) and name

with details of person/persons from whom acquired (address and connection of the Govt

Servant, if any, with the person/persons concerned) and Cost and Year of acquisition.

Present value of the property (if exact value not known approx value may be indicated)

Annual income from the property

Remarks (Pl intimate the latter No and Date under which transaction was noted by the Record Office HQ CE WC.

House and other building etc

Land

1 2 3 4 5 6 7 8 9

(Sig of Individual)

(MES No, Name & Desg)

Dated :

COUNTERSIGNED BY HOO

Dated :

Appendix 'G' FORM-I

FORM FOR GIVING PRIOR INTIMATION OR SEEKING PREVIOUS SANCTION UNDER RULE 18(2) OF THE CCS (CONDUCT) RULES, 1964 FOR TRANSACTION

IN RESPECT OF IMMOVABLE PROPERTY

1 MES No, Name and Designation of the Govt. Servant

-

2 Scale of pay and present pay -

3 Purpose of application-sanction for transaction/prior intimation of transaction

-

4 Whether property is being acquired, or disposal of property

-

5 Probable date of acquisition or disposal of the property

-

6 Mode of acquisition/disposal -

7 (a) Full details about location viz. Municipal No. Street/Village, Taluk, District and State in which situated.

(b) Description of the property in the case of cultivable land, dry or irrigated land

-

(c) Whether freehold or leasehold

-

(d) Whether the applicant‟s interest in the property is in full or part (in case of partial interest, the extent of such interest must be indicated)

-

(e) In case the transaction is not exclusively in the name of the Govt. Servant, particulars of ownership and share of each member

-

8 Sale/purchase price of the property (Market value in the case of gifts)

-

9 In case of acquisition, source or sources from which financed/proposed to be financed:

-

(a) Personal Saving -

(b) Other sources given details -

10. In the case of disposal of property, was requisite sanction/intimation obtained/given for its acquisition? A copy of the sanction/ acknowledgement should be attached)

-

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11 (a) Name and address of the party with whom transaction is proposed to be made

-

(b) Is the party related to the applicant? If so, state the relationship.

-

(c) Did the applicant have any dealings with the party in his official capacity at any time or is the applicant likely to have any dealings with him in the near future?

How was the transaction arranged ? (Whether

-

(d) through any statutory body or a private agency.

(e) through advertisement or through friends and relatives. Full particulars to be given)

12 In the case of acquisition by gifts, whether sanction is also required under Rule 13 of the CCS (conduct) Rules, 1964

-

13 Any other relevant fact which the applicant may like to mention

-

DECLARATION

I, ___________________________ hereby declare that the particulars given above are true. I request that I may be given permission to acquire/dispose off property as described above from/to the party whose name is mentioned in Item 11 above.

OR I, ____________________________ hereby intimate the proposed acquisition/disposal of property by me as detailed above. I declare that the particulars given above are true.

Station:________________________

Signature:__________________ Date :________________________ MES No, Name & Designation

Note1. In the above form different portions may be used according to requirement. Note 2. Where previous sanctions are asked for, the application should be submitted at least

30 days before the proposed date of the transaction

Appendix 'G' FORM-II

FORM FOR GIVING PRIOR INTIMATION OR SEEKING PREVIOUS SANCTION UNDER RULE 18(2) OF THE CCS (CONDUCT) RULES, 1964 FOR TRANSACTION IN RESPECT OF

MOVABLE PROPERTY

1 Name of the Govt. Servant -

2 Scale of pay and present pay -

3 Purpose of application-sanction for transaction/prior intimation of transaction

-

4 Whether property is being acquired, or disposal of

property -

5 (a) Probable date of acquisition or disposal of the property

-

(b) If the property is already acquired/disposed of actual date of transaction

-

6 (a) Description of the property (e.g Car/Scooter/Motor Cycle/ Refrigerator/Radio/Radiogram/Jewellery/Loans/Insurance Policies etc

(b) Make, Model (and also Registration No. in case of vehicles), where necessary

-

7 Mode of acquisition/disposal (Purchase/Sale, gift. Mortgage, lease or otherwise.

-

8 Sale/Purchase price of the property (Market value in the case of Gift).

9 In case of acquisition, source or sources from which financed/proposed to be financed:-

-

(a) Personal Saving -

(b) Other sources given details -

10 In the case of disposal of property, was requisite sanction/intimation obtained/given for its acquisition. (a) Copy of the sanction/ acknowledgement should be attached)

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11 (a) Name and address of the party with whom transaction is proposed to be made.

-

(b) It the party related to the applicant? If so, state the relationship.

(c) Did the applicant have any dealings with the party in his official capacity at any time, or is the applicant likely to have any dealings with him in the clear future ?

(d) Nature of official dealing with the party.

(e) How was the transaction arranged ? (Whether through any statuary body or a private agency through advertisement or through friends and relatives (full particulars to be given).

12 In the case of acquisition by gifts, whether sanction is also required under Rule 13 of the CCS (conduct) Rules, 1964

-

13 Any other relevant fact which the applicant may like

to mention -

DECLARATION

I, ___________________________ hereby declare that the particulars given above are true. I request that I may be given permission to acquire/dispose off property as described above from/to the party whose name is mentioned in Item 11 above.

OR

I, ____________________________ hereby intimate the proposed acquisition/disposal of property by me as detailed above. I declare that the particulars given above are true.

Station:________________________

Signature:_____________ Date :________________________ MES No, Name &

Designation

Note 1. In the above form different portions may be used according to requirement. Note 2. Where previous sanctions are asked for, the application should be submitted at least 30 days before the proposed date of the transaction

Appendix 'H'

ADDITIONAL DETAILS FOR REPORTING TRANSACTION UNDER RULE 18 (2) & (3) OF THE CCS (CONDUCT) RULES 1964 IN RESPECT OF MES-

________________

(a) Date of continuous service -

(b) Specific comments about the Bonafide Transaction

-

(c) Documentary proof enclosed in support of the transaction

-

(d) Details breakdown of the sources of finance from which transaction was financed/ to be financed covering following points :-

-

(i) Whether the know income of the Applicant justifies the amount shown as Financed /to be financed. If the amount is more than two months pay indicate account number and branch from which the sum has been withdrawn

(ii) In case of loans, requisite certificate/Communication from the loaner, clearly stating the terms of the loan and mode or repayment

-

(iii) In case of assistance from wife or Father son, the sources of independent income of the assisting party

-

(e) Specific rules under which the transaction is covered

(f) Specific comments whether the transaction is recommended for permission/noting by the prescribed authority.

-

Station:

Date : ___________ Signature of HOO

Office Address

Appendix 'K'

CERTIFICATE

It is certified that documents submitted by MES ___________ Shri ________________ has been scrutinized at this office and found complete and correct.

It is also recommended that may be noted by prescribed competent authority.

_______________________________________

Station :

Dated : (Signature of Head of Office)