Annual Report 2008 with cover V2

8/7/2019 Annual Report 2008 with cover V2

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Report on FORUMactivities in 2008


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ReportonFORUMactivitiesin2008ThisreportcoverstheperiodfromJanuarytoDecember2008,inlinewiththeannualaccounts.

Duringthis

period

there

was

one

annual

general

meeting

of

FORUM

members

in

Siem

Reap,

Cambodiaon26th

November.

ExecutiveBoardofOfficersThreelongstandingmemberssteppeddownfromtheExecutiveBoardofOfficersattheendof

theyear. CliffAllum(SKillshareInternational),TorElden(Fredskopset)andKarenTakacs(CCI).

ThreenewmembersjoinedtheExecutive PeterChristiansen(MSDenmark),DeidreMurray

(Comhlmh)andBrianRockcliffe(VSOFederation).FlaviaPansieri(UNV)waselectedbutclarified

laterthatshecouldonlyserveinanadvisorycapacity.

MembershipAnewmembershipstructurewasputinplacein2008. AttheendofDecember2008the

membershipofFORUMexpandedfrom17to20members. Thiswasanincreaseofthree

memberswhoaremostwelcometotheinternationallearningandcooperativenetwork.

ActivitiesDuringthecourseoftheyear,FORUMhasundertakenthefollowingactivities:

MemberlinksandnetworkpromotionTheFORUMwebsitewww.forumids.orghasbeenredesignedandafreshnewlookwas

createdinJune2008. Newonlinemembershipandenquiryformswerecreatedaspartof

thisprocessandhavealreadyledtomanynewenquiries. AMemberNewslettersectionhas

alsobeencreatedonthewebsiteandweinvitememberstosubmittheirnewsletterstobe

publicisedregularlyontheFORUMsite.

ExecutivemembersandtheFORUMCoordinatorhaveeithervisitedorcorrespondedwith

Membersthroughouttheyear,andactivelyencouragednewagenciestojoin.

EuropeanWorkshopThe2008EuropeanConferencewasheldinDublin,Irelandfrom26th27thJune. The

conferencewashostedbyComhlmhandfundedbyIrishAidatthenewVolunteeringCentre.

The

theme

was

Best

Practice

in

International

Volunteering

and

Co

operation.

Its

proceedingsarecoveredbyaseparatereportavailableontheFORUMwebsite.

IVCO2008IVCO2008,heldinCambodiafrom24

th26

thNovember,washostedbyAVIandVSAwith

additionalsupportfromNZAID.TheconferencefocusedonLocalPerspectivesinforming

GoodPractice.Itsproceedingsarecoveredbyaseparatereportalsoavailableonthe

FORUMwebsite.

ResearchDiscussions

were

held

with

UNV

to

consider

how

there

might

be

greater

collaboration

on

research. Asaresultofthesediscussions,CliffAllum(PastFORUMChair)attendedtheUNV

ACUNSconferenceinBonnon57June,presentingapaperonpublicengagementbasedon

theexperiencesofsomeFORUMmembers,andcoordinatedasubmissionfortheUN

SecretaryGeneralsreportonInternationalVolunteering.


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CliffalsoattendedtheInternationalSocietyforThirdSectorResearch(ISTR)conferenceon

"TheThirdSectorandSustainableSocialChange:NewFrontiersforResearch"inBarcelona

July9th 12th. Thiswasamajorinternationallyfocusedconference,bringingtogether

academicresearchersandpractitionersonallaspectsofthirdsectoractivity. Arisingfrom

thisanewresearchinitiativeontheimpactofvolunteeringisbeingdevelopedandwillbe

discussedatIVCO2009.

ThisyearaDiscussionPaperonGenderMainstreamingwasdevelopedanddiscussedat

IVCO2008.

A

research

project

on

Cambodian

partners

perceptions

of

international

volunteeringwasalsoundertaken.

AMappingExercisewasinitiatedinSeptemberwithtwoaimsinmind:

TounderstandanddocumentthescopeandrangeofInternationalVolunteeringactivities

indifferentpartsoftheworld.

Todevelopourexistingdatabasebyscopingtheorganisationsthatengagein

InternationalVolunteeringandCooperation.

FutureDirectionsTheExecutivedevelopedaconsultativeOptionsPapercoveringarangeofissuesfordiscussion

atIVCO

2008

about

future

directions

for

FORUM.

The

paper

and

feedback

from

the

members

will

beusedasthebasisfordraftinganewStrategicPlan20102012forendorsementatIVCO2009.

ResourcesInMay2008,theFORUMCoordinatorpostwasmovedtoAustraliaaftersixyearsoftheposition

beingbasedintheUK. ManyofFORUMsMembersareEuropeanbasedandwhilstwecontinue

tofocusonexpandingmembershipinthisregion,arecruitmentdrivewasplannedforthe

southernpartoftheglobeandinregionswherethereisalowerrepresentationofFORUM

Members.

Intermsoffinance:

Incomewas

more

than

budget,

mainly

due

to

grants

from

Irish

Aid

andNZAID,andincomefrombothIVCO2007andIVCO2008beingreceived.

Expenditureismorethanbudgetasaresultofexpendingintwo

mainareas. UnlikeperviousyearthefinancesforIVCO2008were

managedthroughtheFORUMaccountwhichaccountsforthehigherfigures

forIVCOsupportandMemberevents.

Atyearendwehadasurplusof15,969ascomparedwithaprojecteddeficitof

10,000.Thiswasduetograntsupportforconferenceeventsandresearch.

2009In

the

year

ahead

we

will

take

forward

the

vision

for

FORUM

including:

SupportIVCO2009,hostedbyHVSFinHungary.

Implementanagreedresearchprogramme.

DevelopanewStrategicPlanfor20102012.

DeborahSnelson

Chair,InternationalFORUMonDevelopmentService

March2009


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Income and Expenditure Statement for 2008

2008Actual

2008Budget

2007Actual

INCOME

Membership fees (Note 1)

existing members 27,180 27,700 18,572 new members 2,000 1,017

Government grants 20,010

Conference income (fees) 18,540 6,000 13,520 Research fund 13,045 500 Other income 268 100 142 TOTAL INCOME 79,043 35,800 33,751

EXPENDITURE

Staff salary 22,000 22,000 20,000 Pensions and payrollStaff training 227

Staff travel 1,632 1,500 459 IVCO support 7,766 1,000 2,021 Member events 14,140 4,000 3,138 Research 9,437 10,000 3,368 Board expenses 5,377 5,500 5,341 Stationery

Communications

Web site and information 1,067 500 128 SubscriptionsRent and building

Insurance

Support Services

Accounting 1,008 1,100 1,077 Bank charges 420 300 290

Total Expenditure 63,074 45,900 35,822

SURPLUS/(DEFICIT) for year 15,969 - 10,100 - 2,071 Prior year adjustment - 2,000 Surplus c/fwd to Balance Sheet 15,969 - 4,071


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Research Fund Report for 2008

General Research Fund:

Balance of Fund at 01/01/08 -

Add INCOME

Member Donations:

PSO 500

HVSF 50

Unite 495

1,045

Less EXPENDITURE

Draft mapping exercise 1,392

Expenses 43

1,435

Paid from General Funds -390 1,045

Balance of research fund at 31.12.2008 NIL

Irish Aid Research Fund:

INCOME 12,000

Less EXPENDITURE

Euro conference Comlamh research 4,000

IVCO research 4,002 8,002

Balance of fund at 31.12.2008 (Note 1) 3,998

Note 1: It has been agreed that the balance of the fund can be transferred intothe General Research Fund for 2009

Note 2: Research income and expenditure is incorporatedinto the overall Income and Expenditure Statement.


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Statement of Receipts and Payments

Opening balance at bank at 1 January 2008:

Euro account 51,358

Sterling account (251 @ 1.41) 354

Opening balance petty cash 1 January 2008 130

51,842

Add cash received per accounts 84,763

Less cash paid per accounts 42,863 41,900

Total 93,742

Balance at bank at 31 December 2008:

Euro account 93,348

Sterling account (UK251 @ 1.05) 264

Closing balance petty cash 31 December 2008 130

93,742


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Statement of Assets and Liabilities at 31 December 2008

2007

Assets:

There are no fixed assets.

Current assets comprise:Debtors (Note 2) 2,780 8,500

Cash at bank as follows:

Fortis Bank Brussels:

Euro account 93,348 51,358

Sterling account 264 354

Petty Cash 130 130

Total current assets 96,522 60,342

Current liabilities (Note 3) 20,306 95

Net current assets 76,216 60,247

Funds at 1st January 2008 60,247 64,318Surplus for the year 15,969 -4,071

Funds at 31 December 2008 76,216 60,247


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Independent Examiners Report to the Board of the International Forum on

Development Service

I report on the accounts of the Association Sans But Lucratif (the organisation) for theyear ended 31st December 2008, whichareset out on the attached spreadsheet.

Respective responsibilities of board members and examiner

As the board of the organisation you are responsible for the preparation of the accounts;you consider that an audit is not required. It is my responsibility to state whether particularmatters have come to my attention. In carrying out this task I have considered itappropriate to adopt the procedures specified in the General Directions given by the UKCharity Commissioners under Section 43 (7)(b) of the Charities Act 1993, as amended bythe Charities Act 2006 .

Basis of independent examiners report

My examination included a review of the accounting records kept by the organisation anda comparison of the accounts presented with those records. It also included considerationof any unusual items or disclosures in the accounts, and seeking explanations from theSecretariat Co-ordinator concerning any such matters. The procedures undertaken do notprovide all the evidence that would be required in an audit and consequently I do notexpress an audit opinion on the view given by the accounts.

Independent examiners statement

In connection with my examination, no matter has come to my attention:

1. which gives me cause to believe that in any material respect

reasonable accounting records have not been kept, and

accounts that accord with the accounting records have not been produced

2. to which, in my opinion, attention should be drawn in order to enable a properunderstanding of the accounts to be reached.

John Banks FCCACertified Accountant

Beanfield CottageWoodendLedburyHerefordshireHR8 2RR

25th March 2009

Documents

Annual Report 2008 with cover V2