Upload
others
View
4
Download
0
Embed Size (px)
Citation preview
Test Case Description CUSTOMER
SAP TM 9.5 SP002017-11-30
Air Freight Scenario: Test Case
Content
1 Air Freight Scenario: Test Case. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41.1 Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
Master Data and Organizational Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4Roles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10Defining Queries for Personal Object Worklist (POWL). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12Defining Profile and Layout Sets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .36
1.2 Upstream Process Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Create Bookings Via Background Processing Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38Create Freight Orders via Gateway Feeder Schedule. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40Creating Forwarding Order Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
1.3 Process Steps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Export Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51Pick-Up Execution and Cargo Receipt Without Transit Warehousing. . . . . . . . . . . . . . . . . . . . . . . . . 61Pick-Up Execution and Cargo Receipt with Transit Warehousing. . . . . . . . . . . . . . . . . . . . . . . . . . . 62Managing Internal Settlement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84Import Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
2 C U S T O M E RAir Freight Scenario: Test Case
Content
Legal Disclaimer
CautionThis document contains sample configuration content. Unless expressly stated otherwise in your agreements with SAP, this sample content is not part of SAP product documentation and you may not infer any product documentation claims against SAP based on this information.
Air Freight Scenario: Test CaseLegal Disclaimer C U S T O M E R 3
1 Air Freight Scenario: Test Case
Find below the transportation network used for this scenario:
1.1 Prerequisites
Before you start to conduct this test case, you must complete the following tasks:
● Set up your master data and organizational data (see Master Data and Organizational Data [page 4])● Configure your roles (see Roles [page 10])● Define queries for your personal object worklist (see Defining Queries for Personal Object Worklist (POWL)
[page 12])● Define profile and layout sets (see Defining Profile and Layout Sets [page 36])
1.1.1 Master Data and Organizational Data
Master and organizational data is created in your SAP ERP system during the implementation phase. This data reflects the organizational structure of your company. Master data focuses on operations, for example, master data for materials, vendors, and customers. The business process is enabled with this organization-specific master data.
Note● Additional Default Values
You can test the scenario with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists.
● Using Your Own Master DataYou can also use customized values for any material or organizational data for which you have created master data.
Use the following master data in the process steps described in this document:
Table 1:
Master and Organizational Data Value Details
Material None – packages are used in forwarding orders
None
Business Partner OAF-CR-03 Truck Agents Japan
4 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Master and Organizational Data Value Details
OAF-CR-04
OAF-CR-05 Truck Agents USA
OAF-CR-06
AF-JL-NRT Local Carrier Japan Airlines Ltd. (Sales office Narita )
AF-QF-NRT Local Carrier Quantas Airways (Japan) KK Ltd. (Sales office Narita )
AF-JL-LAX Local Carrier Japan Airlines Ltd. (USA) (Sales Office Los Angeles)
AF-QF-LAX Local Carrier Quantas Airways (USA) KK Ltd. (Sales Office Los Angeles)
AF-CR-JL Global Carrier Japan Airlines
AF-CR-QF Global Carrier Quantas Airways
OAF-CU-01 Customer Japan 1
OAF-CU-02 Customer Japan 2
OAF-CU-03 Customer Japan 3
OAF-CU-04 Customer Japan 4
OAF-CO-01 Consignee U.S. 1
OAF-CO-02 Consignee U.S. 2
OAF-CO-03 Consignee U.S. 3
OAF-CO-04 Consignee U.S. 4
Transportation Zone AIR-JP-SHPTYO Shippers 1, 2, and 4 in Japan
AIR-JP-SHPNGO Shipper 3 in Japan
AIR-US-SHPPHX Consignees 1,2, and 4 in USA
AIR-US-SHPSAN Consignee 3 in USA
Means of Transport AIR_AIRPLAN Scheduled airplane Japan to USA
OAF_TRUK_S Scheduled truck
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 5
Master and Organizational Data Value Details
OAF_TRUCK Truck MTr
Equipment Group ULD Unit load devices
Loose Loose
Equipment Type AKE Half-width lower deck container, 61x60 (LD3)
AAP Lower deck container, 88x125 (LD9)
AMA Main deck container, 96x125 (M1)
PAG6 Pallet contour, 88x125x96 (Q6)
PGA6 Pallet contour, 96x125x96(Q6)
PMC6 Pallet contour, 96x125x96 (Q6)
PAG7 Pallet contour, 96x125x118 (Q7)
PGA7 Pallet contour, 96x125x118 (Q7)
PMC7 Pallet contour, 96x125x118 (Q7)
Plant 5000 Tokyo
3300 Los Angeles
Schedule [page 8] AIR-FLIGHTSCHED-JL Not relevant
AIR-FLIGHTSCHED-QF Not relevant
AIR-TRUCKSCHED-01 STA-JPNGO to GW-JPNRT
AIR-TRUCKSCHED-02 STA-JPTYO to GW-JPNRT
AIR-TRUCKSCHED-03 GW-USLAX to STA-USSAN
AIR-TRUCKSCHED-04 GW-USLAX to STA-USPHX
Shipping Point 5000 SP Tokyo
3300 SP Los Angeles
Sales Organization 5000 Sales organization
3000
6 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Master and Organizational Data Value Details
Locations AIR-JL-NRT Carrier-specific terminals
AIR-QF-NRT
AIR-JL-LAX
AIR-QF-LAX
AIR-GW-JPNRT Gateway Narita
AIR-GW-USLAX Gateway Los Angeles
OAF-STA-JPNGO Forwarding House Nagoya
OAF-STA-JPTYO Forwarding House Tokyo
OAF-STA-USPHX Forwarding House Phoenix
OAF-STA-USSAN Forwarding House San Diego
Company Code 5000, 3300 Only in SAP ERP
Purchasing Organization 5000, 3300 Only in SAP ERP
Forwarding Houses (Stations) OAF-FWH-01 FH Nagoya
OAF-FWH-05 FH Tokyo
OF-FWH-21 FH Phoenix
OF-FWH-22 FH San Diego
Forwarding Houses (Gateways) AF-FWH-20 Gateway Narita
AF-FWH-21 Gateway Los Angeles
NoteSome of the locations mentioned in this test case have the suffix @ERP001. Substitute this with the system name of your SAP ERP system.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 7
1.1.1.1 Examples of Schedules
Use
In the air freight scenario, you need different types of schedules for the three stages of your transport:
● Road schedules for the pre-carriage stage (export)● Master Flight schedules for the main stage● Road schedules for the on-carriage stage (import)
Example
In your test case, you can use the following examples:
Pre-carriage
Figure 1: Road schedules from the export stations in Tokyo and Nagoya to the export gateway in Narita
Main Carriage
8 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Figure 2: Master flight schedules from the export gateway in Narita to the import gateway in Los Angles
On-carriage
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 9
Figure 3: Road schedules from the import gateway in Los Angeles to the import stations in Phoenix and San Diego
1.1.2 Roles
The following roles must already have been installed to test this scenario in SAP NetWeaver Business Client (NWBC). The roles in this document must be assigned to the user or users testing this scenario.
Roles and users used in this scenario are the following:
Table 2:
Business Role Technical Name Credentials for NWBC
Customer Service Agent
● Create FWOs and/or handle import FWOs
● Communicate with the Customer● Collaborate with BU and Gateway
Operations● Settle charges and trigger invoicing
ZAIR_CUST_SERVICE_AGENT Jime/Welcome1
ZAIR_CUST_SERVICE_AGENT_IMP Watson/Welcome1
BU Operations Manager Japan, Tokyo: ZAIR_PLANNER_TYO Gari/Welcome1
10 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Business Role Technical Name Credentials for NWBC
● Manage PickUp, Delivery and Feeding and De-Feeding
● Manage Export and Import● Settle Costs● Verify Invoices
Japan, Nagoya: ZAIR_PLANNER_NGO Tanaka/Welcome1
US, San Diego: ZAIR_PLANNER_SAN Kirk/ Welcome1
US, Phoenix: ZAIR_PLANNER_PHX Smith/ Welcome1
Gateway Operations Manager
● Manage Bookings and allocate capacity from Bus
● Issues M(AWB)● Adjust and finalize route plans● Recover Freight from Airline, Break
Consols and ManageManage De-Feeding
● Settle Costs● Verify Invoices
ZAIR _BOOKING_AGENT_JP Watanabe/Welcome1
ZAIR _BOOKING_AGENT_US Collins/Welcome1
Capacity Procurement Manager
● Investigate Capacity Demand and Supply
● Manage the Strategic Freight Procurement: RfQs & Carrier Agreements, Allocations and Master Flight Schedules
● Book capacity at the respective sales office of the airline based on the Master Flight Schedules
● Collaborate with Product Manager and Gateway Operations
ZAIR_CAPACITY_MANAGER_JP Kato/Welcome1
Warehouse Agent of Physical Operations
● Execute warehouse activities● Collaborate with Operations
Japan, Tokyo: ZAIR _EWM_EXPERT_TYO Midori/Welcome1
Japan, Nagoya: ZAIR_EWM_EXPERT_NGO Hiruko/Welcome1
Japan, Narita: ZAIR_EWM_EXPERT_JPNRT
Yuri/Welcome1
US, Los Angeles: ZAIR_EWM_EXPERT_USLAX
Smith/Welcome1
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 11
1.1.3 Defining Queries for Personal Object Worklist (POWL)
Use
The following queries must be defined to test this scenario in SAP NetWeaver Business Client (NWBC). You require these queries only if you work with the NWBC interface; you do not need them if you use the standard SAP GUI.
The queries are necessary to access role-specific worklists in NWBC.
Procedure
Create Queries for Customer Service Agent
You can create queries as one of the following:
1. Customer Service Agents (User JIME/WATSON) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .
2. Press Personalize and create following categories by pressing on Add Category:
Table 3:
Category Description (JIME) Category Description (WATSON)
Air Customer Billing Air Customer Billing
Forwarding Order Templates Air Forwarding Orders
Air Forwarding Orders
3. Bring the newly added categories to same sequence like in the table above by pressing Move Up and Move Down.
4. Press Apply.5. Choose Define New Query and create following queries:
Table 4:
Field Query 1 Query 2 Query 3 Query 4 Query 5 Query 6 Query 7
Business Role
Customer Service Agent (WATSON)
Customer Service Agent (Watson)
Customer Service Agent (JIME)
Customer Service Agent (JIME)
Customer Service Agent (JIME)
Customer Service Agent (JIME)
Customer Service Agent (JIME)
Application Overview Forwarding Order Management
Overview Forwarding Order Management
Overview Forwarding Order Management
Overview Forwarding Order Management
Overview Forwarding Order Management
Overview Forwarding Order Management
Overview Forwarding Order Management
12 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Field Query 1 Query 2 Query 3 Query 4 Query 5 Query 6 Query 7
Select Object Type
Forwarding Order, Air
Forwarding Order, Air
Forwarding Order Template, Air
Forwarding Order, Air
Forwarding Order, Air
Billing Due List, Air
Billing Due List, Air
Category Air Customer Billing
Air Forwarding Orders
Forwarding Order Templates
Air Forwarding Orders
Air Forwarding Orders
Air Customer Billing
Air Customer Billing
Selection Criteria
Forwarding Order Type: AF14
Transportation Mode: 05
Destination Zone: AIR-US-SHPPHX, AIR-US-SHPSAN
Execution Status: 03
Invoicing Status: ≠04
Forwarding Order Type: AF14
Transportation Mode: 05
Destination Zone: AIR-US-SHPPHX, AIR-US-SHPSAN
Pick-Up Date (From): Calculated From: Today Minus 40 Day(s)
Deivery Date (To) Calculated From: Today Plus 100 Day(s)
Forwarding Order Type: AF01
Transportation Mode: 05
Destination Zone: AIR-JP-SHPNGO, AIR-JP-SHPTYO
Forwarding Order Type: AF01
Transportation Mode: 05
Destination Zone: AIR-JP-SHPNGO, AIR-JP-SHPTYO
Pick-Up Date (From): Calculated From: Today Minus 40 Day(s)
Deivery Date (To) Calculated From: Today Plus 100 Day(s)
Forwarding Order Type: AF01
Transportation Mode: 05
Destination Zone: AIR-JP-SHPNGO, AIR-JP-SHPTYO
Pick-Up Date (From): Calculated From: Today Minus 40 Day(s)
Deivery Date (To) Calculated From: Today Plus 100 Day(s)
Confirmation Status
Forwarding Order Type: AF01
Transportation Mode: 05
Destination Zone: AIR-JP-SHPNGO, AIR-JP-SHPTYO
Pick-Up Date (From): Calculated From: Today Minus 40 Day(s)
Deivery Date (To) Calculated From: Today Plus 100 Day(s)
Execution Status: 03
Forwarding Order Type: AF01
Transportation Mode: 05
Destination Zone: AIR-JP-SHPNGO, AIR-JP-SHPTYO
Pick-Up Date (From): Calculated From: Today Minus 40 Day(s)
Deivery Date (To) Calculated From: Today Plus 100 Day(s)
Execution Status: 03
Query Name PHX/SAN Import – ready for invoicing
PHX/SAN Import – not delivered
TYO/NGO Export – customer order templates
TYO/NGO Export – not delivered
TYO/NGO Export – not confirmed
TYO/NGO Export – ready for invoicing
TYO/NGO Export – completely invoiced
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 13
6. Create following Query Views:
Table 5:
Query View Export Templates Export Billing Export
Category Forwarding Order Templates Air Customer Billing Air Forwarding Orders
Query Customer order templates Ready for invoicing Not delivered
Not confirmed yet
Displayed Columns Document Document Document
Source Location Description Invoicing Status HAWB No.
Source Location Address Life Cycle Status Buyer's Reference Number
Destination Location Country
Completeness Description of Goods
Destination Location Description
FWSD Block Dangerous Goods
Destination Location Address
FWSD Block Reason Pick-Up Date
HBL Shipper Description
Business Tr. Doc. ID Destination Location Country
Buyer Document Consignee Description
Source Location Description Delivery Date
Source Loc Addr Movement Type
Pick-Up Date Aggr. OI Status
Dest. Loc Country Air Waybill Type
Destination Location Description
MAWB No.
Dest Loc Addr MAWB Status
Delivery Date Credit Limit Check Status
Delivery Status Conf. Status
Ordering Party Life Cycle Status
14 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Query View Export Templates Export Billing Export
Order Date Cargo Receipt Status
Planning Status
Customs Status
Execution Sts
Delivery Status
Invoicing Status
Planning Block
Process Blocked
Execution Block
FWSD Block
Person Resp.
Handling Codes
Ordering Party Description
1. As a Customer Service Agent (User JIME/WATSON) in SAP NetWeaver Business Client (NWBC), chooseCustomer Service Overview Internal Settlement Documents .
2. Press Personalize and create following category by pressing on Add Category: Category Description: Internal Settlement
3. Press Apply.4. Choose Define New Query and create following queries:
Table 6:
Field Query 1 Query 2
Business Role Customer Service Agent (Jime) Customer Service Agent (Watson)
Application Overview Internal Settlements Overview Internal Settlements
Select Object Type Freight Orders relevant for Internal Settlement
Freight Orders relevant for Internal Settlement
Category Internal Settlement Internal Settlement
Selection Criteria Document Type: AF04
Planning and Execution Organization: AFF-FWH-03
Document Type: AF04
Planning and Execution Organization: AFF-FWH-20
Query Name Relevant documents Relevant documents
Create Queries for Gateway Operations Manager
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 15
1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Air Freight Bookings .
2. Press Personalize and create following category by pressing on Add Category:
Table 7:
Category Description (Watanabe) Category Description (Collins)
Air Freight Bookings Export
Import
3. Choose Define New Query and create following queries:
Table 8:
Field Query 1 Query 2 Query 3 Query 4
Business Role GW Operations Managers (Watanabe/Collins)
GW Operations Managers (Watanabe/Collins)
GW Operations Managers (Watanabe /Collins)
GW Operations Manager (Collins)
Application Overview Freight Bookings
Overview Air Freight Bookings
Overview Air Freight Bookings
Overview Air Freight Bookings
Object Type Air Freight Booking Air Freight Booking Air Freight Booking Air Freight Booking
Category Air Freight Bookings Air Freight Bookings Air Freight Bookings Import
Selection Criteria Forwarding Order Type: AF04
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Location: AIR-GW-JPNRT (Watanabe)/ AIR-GW-USLAX (Collins)
Pick-Up Date (From) Calculated From: Today Minus 1 Day(s)
Subcontracting Status ≠ 04
Forwarding Order Type: AF04
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Location: AIR-GW-JPNRT (Watanabe)/ AIR-GW-USLAX (Collins)
Pick-Up Date (From) Calculated From: Today Minus 1 Day(s)
Subcontracting Status 04
Confirmation Status ≠ 04
Forwarding Order Type: AF04
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Location: AIR-GW-JPNRT (Watanabe)/ AIR-GW-USLAX (Collins)
Confirmation Status ≠ 04
Execution Status ≠ 04
Planning Block Not Blocked
Forwarding Order Type: AF11
Combination A
Both Locations - selected
Use Index Time - selected
Delivery Location: AIR-GW-USLAX
Execution Status ≠ 04
16 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Field Query 1 Query 2 Query 3 Query 4
Query Name to be sent confirmation pending Confirmed. Not executed.
not executed.
Table 9:
Field Query 1 Query 2 Query 3 Query 4
Business Role GW Operations Managers (Watanabe/Collins)
GW Operations Managers (Collins)
GW Operations Managers (Watanabe /Collins)
GW Operations Manager (Collins)
Object Type Air Freight Booking Air Freight Booking Air Freight Booking Air Freight Booking
Category Air Freight Bookings Import Air Freight Bookings Import
Selection Criteria Forwarding Order Type: AF04
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Location: AIR-GW-JPNRT (Watanabe)/ AIR-GW-USLAX (Collins)
Archiving Status ≠ 01
Execution Status = 04
FSD Block Not Blocked
Forwarding Order Type: AF04
Combination A
Both Locations - selected
Use Index Time - selected
Delivery Location: AIRF-GW-USLAX
Archiving Status ≠ 01
Execution Status = 04
FSD Block Not Blocked
Forwarding Order Type: AF04
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Location: AIR-GW-JPNRT (Watanabe)/ AIR-GW-USLAX (Collins)
Planning Block X
FSD Block X
Forwarding Order Type: AF11
Combination A
Both Locations - selected
Use Index Time - selected
Execution Status ≠ 04
Uplift Confirmed Status: Uplift Not Confirmed
4. Create following Query Views:
Table 10:
Query View Airline Communication
Blocks Execution Settlement
Category Air Freight Bookings
Air Freight Bookings
Air Freight Bookings
Import Air Freight Bookings
Query to be sent confir-mation pending
Blocked. To be checked.
Not delivered
Not confirmed yet
Not executed
Pre-adviced, Planned
Executed
Executed. Not settled
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 17
Query View Airline Communication
Blocks Execution Settlement
Displayed Columns
MAWB No.
Gateway Cargo Cut-Off Date
Flight Date
Dest. Loc Country
Airport of Destination
Flight Code (Airline Code, Fli
Booking Conf. Sts
Confirm. Status
Gross Weight
Density Factor (1/x)
Actual Utilization
Aircraft Type
Dangerous Goods
ACS Status
Created By
Created On
DocumentMAWB No.
Flight Date
Dest. Loc Country
Airport of Destination
Flight Code (Airline Code, Fli
Planning Block
Plng Block Reason (Description
Execution Block
Ex. Block Reason (Description)
FSD Block FSD Block Reason (Description)
Execution Status
Handlg Exec. Status
Aircraft Type
Dangerous Goods
ACS Status
Created By
Created On
DocumentMAWB No.
Flight Date
Dest. Loc Country
Airport of Destination
Flight Code (Airline Code, Fli
FO for Pick-UP
FO for Delivery
Execution Status
Handlg Exec. Status
Manifest Status
Uplift Conf. Status
Gross Weight
Density Factor (1/x)
Actual Utilization
Aircraft Type
Dangerous Goods
ACS Status
Created By
Created On
DocumentMAWB No.
Flight Date
Dest. Loc Country
Airport of Destination
Flight Code (Airline Code, Fli
Net Amt in Doc Crcy
Currency
Charge Calc. Sts
Invoicing Status
Life Cycle Status
Gross Weight
Density Factor (1/x)
Actual Utilization
Aircraft Type
Discrepancy
Dangerous Goods
ACS Status
Created By
Created On
1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .
2. Press Personalize and create following category by pressing on Add Category:
Table 11:
Category Description (Watanabe) Category Description (Collins)
Gateway Feeder Deliveries Airport Transfer
Airport Transfer De-Feeding
De-Feeding
18 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
3. Choose Define New Query and create following queries:
Table 12:
Business Role Gateway Operations Manager (Watanabe)
Gateway Operations Manager (Watanabe)
Gateway Operations Manager (Watanabe)
Gateway Operations Manager (Watanabe)
Gateway Operations Manager (Watanabe)
Application Overview Road Freight Orders
Overview Road Freight Orders
Overview Road Freight Orders
Overview Road Freight Orders
Overview Road Freight Orders
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order
Category Gateway Deliveries
Airport Transfer Airport Transfer De-Feeding De-Feeding
Selection Criteria Document Type AF10
Destination Location: AIR-GW-JPNRT
Combination A
Both Locations - selected
Use Index Time - selected
Delivery Date (From) Calculated From: Today Plus 1 Day(s)
Document Type AF15
Source Location: AIR-GW-JPNRT
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Date (From) Calculated From: Today
Pick-Up Date (To) Calculated From: Today
Document Type AF15
Source Location: AIR-GW-JPNRT
Combination A
Both Locations - selected
Use Index Time - selected
Invoicing Status ≠ 04
Execution Status = 04
Document Type AF10
Source Location: AIRF-GW-JPNRT
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Date (From) Calculated From: Today
Pick-Up Date (To) Calculated From: Today
Document Type AF10
Source Location: AIRF-GW-JPNRT
Combination A
Both Locations - selected
Use Index Time - selected
Invoicing Status ≠ 04
Execution Status = 04
Query Name Today Today Executed. To be settled.
today Executed. To be settled.
Table 13:
Business Role Gateway Operations Manager (Collins)
Gateway Operations Manager (Collins)
Gateway Operations Manager (Collins)
Gateway Operations Manager (Collins)
Application Overview Road Freight Orders
Overview Road Freight Orders
Overview Road Freight Orders
Overview Road Freight Orders
Object Type Freight Order Freight Order Freight Order Freight Order
Category Airport Transfer Airport Transfer De-Feeding De-Feeding
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 19
Selection Criteria Document Type AF15
Source Location: AIR-JL-LAX, AIR-QF-LAX
Destionation Location: AIR-GW-USLAX
Combination O
Use Index Time - selected
Pick-Up Date (From) Calculated From: Today
Pick-Up Date (To) Calculated From: Today
Document Type AF15
Source Location: AIR-JL-LAX, AIR-QF-LAXIR
Destionation Location: AIR-GW-USLAX
Combination O
Use Index Time - selected
Pick-Up Date (From) Calculated From: Today
Pick-Up Date (To) Calculated From: Today
Invoicing Status ≠ 04
Execution Status = 04
Document Type AF10
Source Location: AIR-GW-USLAX
Combination A
Both Locations - selected
Use Index Time - selected
Pick-Up Date (From) Calculated From: Today
Pick-Up Date (To) Calculated From: Today
Document Type AF10
Source Location: AIR-GW-USLAX
Combination A
Both Locations - selected
Use Index Time - selected
Invoicing Status ≠ 04
Execution Status = 04
Query Name Today Executed. To be settled.
today Executed. To be settled.
4. Create following Query Views:
Table 14:
Query View Gateway Outbound
Category Airport Transfer
De-Feeding
Query Today
Executed. To be settled.
20 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Query View Gateway Outbound
Displayed Columns Document
First Activity
Carrier Description
Destination Location
Descripti
Destination Location
Address
Means of Transport
Vehicle Resource
Registration No.
Life Cycle Status Execution Status
Handling Execution Status
Load Plan Status (Stop)
Unload Plan Status (Stop)
Uplift Confirm Status
Maximum Utilization
Gross Weight
Gr. Wt UoM
Charge Calc. Sts
Invoicing Status
Created By
Created On
1. 1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .
2. Press Personalize and create following category by pressing on Add Category:
Table 15:
Category Description (Watanabe)
Trucking Cost Settlement
3. Choose Define New Query and create following queries:
Table 16:
Business Role Gateway Operations Manager
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 21
Application Overview Freight Bookings
Object Type Freight Order
Category Trucking Cost Settlement
Selection Criteria Source Location: AIRF-GW-JPNRT
Query Name Airport Transfer
1. As a Gateway Operations Manager (User: Watanabe/Collins) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Flight Plans .
2. Press Personalize and create following category by pressing on Add Category:
Table 17:
Category Description (Watanabe)
Schedules
3. Choose Define New Query and create following queries:
Table 18:
Business Role Gateway Operations Manager
Object Type FO Schedule
Category Schedules
Selection Criteria Transportation Mode 05
Query Name Carrier Flight Schedule
Create Queries for BU Operations Managers
You can create queries as one of the following:
1. Customer Service Agents (User JIME/WATSON) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .
2. Press Personalize and create following categories by pressing on Add Category:
Table 19:
Category Description (Gari/Tanaka) Category Description (Smith/Kirk)
PickUp and Delivery – Charter PickUp and Delivery – Charter
PickUp – Subcontracted PickUp – Subcontracted
Delivery – Subcontracted Delivery – Subcontracted
GW Feeding GW Feeding
22 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Category Description (Gari/Tanaka) Category Description (Smith/Kirk)
GW De-Feeding
3. Bring the newly added categories to same sequence like in the table above by pressing Move Up and Move Down.
4. Press Apply.5. Choose Define New Query and create new Queries for Tokyo(TYO)/Nagoya(NGO)/Phoenix(PHX)/San
Diego(SAN) with the following data:
Table 20:
Business Unit Tokyo Nagoya Tokyo Nagoya Tokyo Nagoya
Business Role BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
Selection Criteria
Document Type AF05
Source Location OAF-STA-JPTYO
Destination Location OAF-STA-JPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPNGO
Destination Location OAF-STA-JPNGO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPTYO
Destination Location OAF-STA-JPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPNGO
Destination Location OAF-STA-JPNGO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPTYO
Destination Location OAF-STA-JPTYO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location OAF-STA-JPNGO
Destination Location OAF-STA-JPNGO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 23
Business Unit Tokyo Nagoya Tokyo Nagoya Tokyo Nagoya
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
Table 21:
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Business Role BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
Category PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
PickUp and Delivery - Charter
Selection Criteria
Document Type AF05
Source Location OAF-STA-USPHX
Destination Location OAF-STA-USPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USSAN
Destination Location OAF-STA-USSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USPHX
Destination Location OAF-STA-USPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USSAN
Destination Location OAF-STA-USSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USPHX
Destination Location OAF-STA-USPHX
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location OAF-STA-USSAN
Destination Location OAF-STA-USSAN
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
24 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Table 22:
Business Unit Tokyo Nagoya Tokyo Nagoya Tokyo Nagoya
Business Role BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
Selection Criteria
Document Type AF05
Source Location ≠ OAF-STA-JPTYO
Destination Location OAF-STA-JPTYO
Source Zone OAF-JP-SHPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-JPNGO
Destination Location OAF-STA-JPNGO
Source Zone OAF-JP-SHPNGO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-JPTYO
Destination Location OAF-STA-JPTYO
Source Zone OAF-JP-SHPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-JPNGO
Destination Location OAF-STA-JPNGO
Source Zone OAF-JP-SHPNGO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-JPTYO
Destination Location OAF-STA-JPTYO
Source Zone OAF-JP-SHPTYO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location ≠ OAF-STA-JPNGO
Destination Location OAF-STA-JPNGO
Source Zone OAF-JP-SHPNGO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 25
Table 23:
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Business Role BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
PickUp - Subcontracted
Selection Criteria
Document Type AF05
Source Location ≠ OAF-STA-USPHX
Destination Location OAF-STA-USPHX
Source Zone OAF-US-SHPPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-USSAN
Destination Location OAF-STA-USSAN
Source Zone OAF-US-SHPSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-USPHX
Destination Location OAF-STA-USPHX
Source Zone OAF-US-SHPPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-USSAN
Destination Location OAF-STA-USSAN
Source Zone OAF-US-SHPSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location ≠ OAF-STA-USPHX
Destination Location OAF-STA-USPHX
Source Zone OAF-US-SHPPHX
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location ≠ OAF-STA-USSAN
Destination Location OAF-STA-USSAN
Source Zone OAF-US-SHPSAN
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
26 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Table 24:
Business Unit Tokyo Nagoya Tokyo Nagoya Tokyo Nagoya
Business Role BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Selection Criteria
Document Type AF05
Source Location OAF-STA-JPTYO
Destination Location ≠OAF-STA-JPTYO
Destination Zone OAF-JP-SHPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPNGO
Destination Location ≠OAF-STA-JPNGO
Destination Zone OAF-JP-SHPNGO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPTYO
Destination Location ≠OAF-STA-JPTYO
Destination Zone OAF-JP-SHPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPNGO
Destination Location ≠OAF-STA-JPNGO
Destination Zone OAF-JP-SHPNGO
Both Locations - selected
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPTYO
Destination Location ≠OAF-STA-JPTYO
Destination Zone OAF-JP-SHPTYO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location OAF-STA-JPNGO
Destination Location ≠OAF-STA-JPNGO
Destination Zone OAF-JP-SHPNGO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 27
Table 25:
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Business Role BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Delivery - Subcontracted
Selection Criteria
Document Type AF05
Source Location OAF-STA-USPHX
Destination Location ≠OAF-STA-USPHX
Destination Zone OAF-US-SHPPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USSAN
Destination Location ≠OAF-STA-USSAN
Destination Zone OAF-US-SHPSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USPHX
Destination Location ≠OAF-STA-USPHX
Destination Zone OAF-US-SHPPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USSAN
Destination Location ≠OAF-STA-USSAN
Destination Zone OAF-US-SHPSAN
Both Locations - selected
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USPHX
Destination Location ≠OAF-STA-USPHX
Destination Zone OAF-US-SHPPHX
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location OAF-STA-USSAN
Destination Location ≠OAF-STA-USSAN
Destination Zone OAF-US-SHPSAN
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
28 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Table 26:
Business Unit Tokyo Nagoya Tokyo Nagoya Tokyo Nagoya
Business Role BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category Gateway Feeding
Gateway Feeding
Gateway Feeding
Gateway Feeding
Gateway Feeding
Gateway Feeding
Selection Criteria
Document Type AF05
Source Location OAF-STA-JPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPNGO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPTYO
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPNGO
Both Locations - selected
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-JPTYO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location OAF-STA-JPNGO
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
Table 27:
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Business Role BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 29
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Category Gateway Feeding
Gateway Feeding
Gateway Feeding
Gateway Feeding
Gateway Feeding
Gateway Feeding
Selection Criteria
Document Type AF05
Source Location OAF-STA-USPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USSAN
Both Locations - selected
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Source Location OAF-STA-USPHX
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Source Location OAF-STA-USSAN
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
Table 28:
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Business Role BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
Object Type Freight Order Freight Order Freight Order Freight Order Freight Order Freight Order
Category Gateway De-Feeding
Gateway De-Feeding
Gateway De-Feeding
Gateway De-Feeding
Gateway De-Feeding
Gateway De-Feeding
30 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Business Unit Phoenix San Diego Phoenix San Diego Phoenix San Diego
Selection Criteria
Document Type AF05
Destination Location OAF-STA-USPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Destination Location OAF-STA-USSAN
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today
Delivery Date (To) Calculated From: Today
Use Index Time - selected
Document Type AF05
Destination Location OAF-STA-USPHX
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Destination Location OAF-STA-USSAN
Both Locations - selected
Both Locations - selected
Combination A
Pick-Up Date (From) Calculated From: Today Plus 1 Day(s)
Delivery Date (To) Calculated From: Today Plus 5 Day(s)
Use Index Time - selected
Document Type AF05
Destination Location OAF-STA-USPHX
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Document Type AF05
Destination Location OAF-STA-USSAN
Both Locations - selected
Combination A
Use Index Time – selected
Invoicing Status ≠04
Handling Execution Status =12
Query Name today today next 5 days next 5 days executed and to be settled
executed and to be settled
6. Create following Query Views:
Table 29:
Query View Charter PickUp and Delivery – Subcontracted
Gateway Feeding Settlement
Category PickUp and Delivery - Charter
PickUp – Subcontracted
Delivery – Subcontracted
GW Feeding PickUp and Delivery – Charter
PickUp – Subcontracted
Delivery – Subcontracted
GW Feeding
Query today
next 5 days
today
next 5 days
today
next 5 days
executed and to be settled
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 31
Query View Charter PickUp and Delivery – Subcontracted
Gateway Feeding Settlement
Displayed Columns Document
First Activity
Dangerous Goods
ADR Points
Means of Transport
Vehicle Resource
Registration No.
Drv. Assgmt Status
Driver Description
Total Distance
Distance Unit of Measure
Maximum Utilization
Gross Weight
Gr. Wt UoM Gross Volume
Gross Vol. UoM
Life Cycle Status
Execution Status
Handlg Exec. Status
EWM Transm. Status
Discrepancy
Charge Calc. Sts
Invoicing Status
Person Resp
Document
First Activity
Carrier
Partner Ref. Number
Confirm. Status
Source Location Description
Source Location Address
Destination Location Descripti
Destination Location Address
Dangerous Goods
ADR Points
Means of Transport
Registration No.
Gross Weight
Gr. Wt UoM
Gross Volume
Gross Vol. UoM
Life Cycle Status
Execution Status
Handlg Exec. Status
EWM Transm. Status
Discrepancy
Charge Calc. Sts
Invoicing Status
Person Resp.
Document
First Activity
Carrier
Partner Ref. Number
Confirm. Status
Destination Location Descripti
Destination Location Address
Dangerous Goods
ADR Points
Means of Transport
Registration No.
Maximum Utilization
Gross Weight
Gr. Wt UoM
Gross Volume
Gross Vol. UoM
Life Cycle Status
Execution Status
Handlg Exec. Status
Load Plan Status
EWM Transm. Status
Discrepancy
Manifest Status
Charge Calc. Sts
Invoicing Status
Person Resp.
Document
First Activity
Carrier
Partner Ref. Number
Source Location Description
Source Location Address
Destination Location Descripti
Destination Location Address
Dangerous Goods
Gross Weight
Gr. Wt UoM
Gross Volume
Gross Vol. UoM
Life Cycle Status
Charge Calc. Sts
Invoicing Status
FSD Block
FSD Block Reason (Description)
Person Resp.
1. As a Gateway Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA/SMITH/KIRK) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklists: Freight Settlement .
32 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
2. Press Personalize and create following category by pressing on Add Category:
Table 30:
Category Description
Trucking Cost Settlements
3. Choose Define New Query and create new Queries for Tokyo(TYO)/Nagoya(NGO)/Phoenix(PHX)/San Diego(SAN) with the following data:
Table 31:
Business Unit Tokyo Nagoya Phoenix San Diego
Business Role BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
Object Type Freight Settlement Carrier Invoice
Freight Settlement Carrier Invoice
Freight Settlement Carrier Invoice
Freight Settlement Carrier Invoice
Category Trucking Cost Settlements
Trucking Cost Settlements
Trucking Cost Settlements
Trucking Cost Settlements
Query Name Open Settlements Open Settlements Open Settlements Open Settlements
4. Create following Query Views:
Table 32:
Query View Trucking Costs Settlements
Category Trucking and Settlement Carrier Invoice
Query Open Settlements
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 33
Query View Trucking Costs Settlements
Displayed Columns Freight SD
Invoice Date
Invoicing Party
Payee
Carrier
Life Cycle Status
Net Amt in Doc Crcy
Currency
Block Status
Block Reason
Quantity
Quantity UoM
Gross Weight
Gross Weight UoM
Gross Volume
Gross Volume UoM
Manual Change
Changed By
Changed On
1. As a Gateway Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA/SMITH/KIRK) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklists: Freight Settlement .
2. Press Personalize and create following category by pressing on Add Category:
Table 33:
Category Description
Schedules
3. Choose Define New Query and create new Queries for Tokyo(TYO)/Nagoya(NGO)/Phoenix(PHX)/San Diego(SAN) with the following data:
Table 34:
Business Unit Tokyo Nagoya Phoenix San Diego
Business Role BU Operations Manager (Gari)
BU Operations Manager (Tanaka)
BU Operations Manager (Smith)
BU Operations Manager (Kirk)
34 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Object Type FO Schedule FO Schedule FO Schedule FO Schedule
Category Schedules Schedules Schedules Schedules
Selection Criteria Schedule Category S
Type AF11
Gateway Select
Direct Select
TrM 01
Source Location OAF-STA-JPTYO
Schedule Category S
Type AF11
Gateway Select
Direct Select
TrM 01
Source Location OAF-STA-JPNGO
Schedule Category S
Type AF11
Gateway Select
Direct Select
TrM 01
Source Location OAF-STA-USPHX
Schedule Category S
Type AF11
Gateway Select
Direct Select
TrM 01
Source Location OAF-STA-USSAN
Query Name Gateway Feeding Gateway Feeding Gateway De-Feeding Gateway De-Feeding
4. Create following Query Views:
Table 35:
Query View Trucking Costs Settlements
Category Schedules
Query Gateway Feeding
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 35
Query View Trucking Costs Settlements
Displayed Columns Schedule
Description
Means of Transport
Valid From
Valid To
Carrier
Source Location
Destination Location
Template
Departures
Transp. Group
Dangerous Goods
Number Interm. Stops
Stop Sequence
Created On
Created By
Changed By
Changed On
1.1.4 Defining Profile and Layout Sets
Perform the following steps with the user with which you are planning to use the new queries.
1. As a BU Operations Manager (User for Tokyo/Nagoya/Phoenix/San Diego: GARI/TANAKA/SMITH/KIRK) in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .
2. When you open the transportation cockpit, you should see the Profile and Layout Sets screen. If this is not the case, choose Change Profile Selection Profile Selection Screen .
3. On the Profile and Layout Sets screen, choose the New pushbutton and enter the following data:
Table 36:
Business Unit Description Planning Profile Selection Profile (FUs)
Selection Profile (FOs)
Transportation Cockpit Layout
Tokyo PickUp Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-PU-TYO-UNPLANNED
AIR-SEL-PU-TYO Standard Layout
36 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Business Unit Description Planning Profile Selection Profile (FUs)
Selection Profile (FOs)
Transportation Cockpit Layout
Delivery Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-DEL-TYO-UNPLANNED
AIR-SEL-DEL-TYO Standard Layout
PickUp & Delivery – ALL
AIR-PLAN-PROF-PICKUP
AIR-SEL-PUDEL-TYO-ALL
AIR-SEL-PUDEL-TYO-ALL
Standard Layout
Gateway Feeding – unplanned
AIR-PLAN-PROF-PRE
AIR-SEL-PRE-UNPLANNED-TYO
AIR-SEL-PRE-TYO Standard Layout
Nagoya PickUp Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-PU-NGO-UNPLANNED
AIR-SEL-PU-NGO Standard Layout
Delivery Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-DEL-NGO-UNPLANNED
AIR-SEL-DEL-NGO Standard Layout
PickUp & Delivery – ALL
AIR-PLAN-PROF-PICKUP
AIR-SEL-PUDEL-NGO-ALL
AIR-SEL-PUDEL-NGO-ALL
Standard Layout
Gateway Feeding – unplanned
AIR-PLAN-PROF-PRE
AIR-SEL-PRE-UNPLANNED-NGO
AIR-SEL-PRE-NGO Standard Layout
Phoenix PickUp Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-PU-PHX-UNPLANNED
AIR-SEL-PU-PHX Standard Layout
Delivery Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-DEL-PHX-UNPLANNED
AIR-SEL-DEL-PHX Standard Layout
PickUp & Delivery – ALL
AIR-PLAN-PROF-PICKUP
AIR-SEL-PUDEL-PHX-ALL
AIR-SEL-PUDEL-PHX-ALL
Standard Layout
Gateway Feeding – unplanned
AIR-PLAN-PROF-PRE
AIR-SEL-PRE-UNPLANNED-PHX
AIR-SEL-PRE-PHX Standard Layout
San Diego PickUp Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-PU-SAN-UNPLANNED
AIR-SEL-PU-SAN Standard Layout
Delivery Requests – unplanned
AIR-PLAN-PROF-PICKUP
AIR-SEL-DEL-SAN-UNPLANNED
AIR-SEL-DEL-SAN Standard Layout
PickUp & Delivery – ALL
AIR-PLAN-PROF-PICKUP
AIR-SEL-PUDEL-SAN-ALL
AIR-SEL-PUDEL-SAN-ALL
Standard Layout
Gateway Feeding – unplanned
AIR-PLAN-PROF-PRE
AIR-SEL-PRE-UNPLANNED-SAN
AIR-SEL-PRE-SAN Standard Layout
4. Press Save.
Create Cockpit Profile and Layout Sets for Gateway Operations Managers
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 37
1. As a BU Operations Manager FOR Narita/Los Angeles (User: WATANABE/COLLINS) in SAP NetWeaver Business Client (NWBC), choose Planning Planning Transportation Cockpit .
2. When you open the transportation cockpit, you should see the Profile and Layout Sets screen. If this is not the case, choose Change Profile Selection Profile Selection Screen .
3. On the Profile and Layout Sets screen, choose the New pushbutton and enter the following data:
Table 37:
Business Unit
Description
Planning Profile
Selection Profile (FUs)
Selection Profile (FOs)
Selection Profile (FBs)
Capacity Selection Settings
Transportation Cockpit Layout
Layout for Planning Results
Narita Capacity Mgmt & Booking Requests
AIR-PLAN-PROPOSAL
AIR-SEL-PROFILE-ORGINTERACTION
AIR-BOOK-SEL-PRO
AIR-CAP-MAIN
GW Operations
GW Operations
Los Angeles
De-Feeding AIR-PLAN-PROF-ON
AIR-SEL-ON-UNPLANNED
AIR-SEL-ON
Standard Layout
Standard Layout
4. Press Save.
1.2 Upstream Process Steps
The following are the upstream process steps:
1. Create Bookings Via Background Processing Report [page 38]2. Create Freight Orders via Gateway Feeder Schedule [page 40]3. Creating Forwarding Order Templates [page 40]
1.2.1 Create Bookings Via Background Processing Report
As a Capacity Procurement Manager, you have negotiated contracts with the air carrier. Upon agreement with the carrier, you model the respective capacity commitments (allocations/allotments). They constitute the volume in weight, volume, and sometimes container type (ULD) that a carrier commits to moving on a particular flight per weekday. You capture the freight agreements (including net rates and the rate scheme).
Furthermore, the master flight schedules (for example, for next 6 months) are as well created based on the departures of carrier flight schedules.
For more information, see the Configuration Guide for Air Freight in the SAP Service Marketplace. Allocations are currently not included in this test scenario.
38 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
The next task of the Capacity Procument Manager is to create the Operational Flight Plan out of the master flight schedule. The operational flight plan (for example, for the next 4 weeks) consists of the individual freight bookings.
Part of the creation process is the assignment of the (M)AWB number. This (M)AWB references are essential before you can pre-book with the air carrier.
Procedure
1. As a Capacity Procurement Manager (User KATO) in SAP NetWeaver Business Client (NWBC), chooseCapacity Procurement Creation of Master Flight Plan .
2. On the Planning Operation tab page select the checkbox Create Air Bookings.The new tab appears above.
3. On the Air Bookings tab page maintain the following parameter values:
Table 38:
Field Value
Schedules AIR-FLIGHTSCHED-JL and/or AIR-FLIGHTSCHED-QF
Start Date/Time <Today>
End Date/Time <Today> + 2 weeks
Generate MAWB Select
4. Go to the Technical Settings tab page and select the checkbox Save.5. Choose the Create Documents.
Result
New airfreight bookings have been created for the respective timeframe specified above. Check this result in the worklist for all air freight bookings. Proceed as follows:
1. Select change query2. Maintain the following attributes:
1. Traffic direction = 12. Pick-up date (from) = <Today>
3. Execute query.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 39
1.2.2 Create Freight Orders via Gateway Feeder Schedule
Context
After creating the operational flight plan the gateway RFS schedule (feeder) is set up as well. The feeder represents the transportation of the cargo from the origin station to the gateway. It is aligned towards the gateway cut off. The gateway cut-off times will be based on the confirmed bookings for the main leg.
Procedure
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations Gateway Feeder Schedules .
2. Select Query Gateway Feeders.3. Select line with the gateway feeder schedule and press Create Freight Document.4. On the popup window enter following data:
Table 39:
Field Value
Start Date <Today> = 1 day
End Date <Today> = 7day
Do not Create Duplicate Freight Documents Select
5. Press OK.
1.2.3 Creating Forwarding Order Templates
As a customer service agent, you can create specific forwarding order templates for shipments from each shipper to each consignee. You can also create forwarding order templates in a more generic way. You can enter the origin business unit as the forwarding house. For more information, see Master Data and Organizational Data [page 4]. Templates can contain the most important default data and accelarate the creation of forwarding orders.
Prerequisites
You have implemented the Customizing settings described in the Configuration Guide for Air Freight Gateway Consolidation. For more information, see the Configuration Guide for LCL Air Freight in SAP Service Marketplace.
40 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Procedure
1. As a Customer Service Agent (User JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Create Forwarding Order .
2. Enter air forwarding order type AF01.3. Select the Template checkbox.4. Choose Continue.
For shipments from shipper 1 to consignee 1, proceed as follows:
1. On the General tab page, enter the following data:
Table 40:
Field Value
At Header Level
Sales Organization OAF-FWH-05 (FH Tokyo)
Transportation Mode 05 - Air
Traffic Direction 1 Export
Shipping Type 10 - loose
Movement Type AFD
AWB Type 04 (Normal consolidation)
Incoterm FCA
Incoterm Location Blank
2. Move to the Items area, insert an new package and enter the following data:
Table 41:
Item Type AF03
Package Type PAL
Quantity 5
Quantity UoM EA
Gross Weight 800
Gross Weight UoM kg
Gross Volume 3
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 41
Gross Volume UoM m³
Net Weight 680
Net Weight UoM kg
3. Select the item and enter the following data on the Package Details tab page:
Table 42:
Field Value
Item Description Electric Motors
Length 1.5
Width 2
Height 1
Unit of Measure M
Goods Value 4,050,000 JPY
4. Press ENTER.5. On the Business Partner tab page, enter the following data:
Table 43:
Field Value
Ordering Party OAF-CU-01
Consignee OAF-CO-01
6. On the Location and Dates/Times tab page, enter the following data at header level:
Table 44:
Field Value
Source Location CUOAF-CU-01@A9X700
Destination Location CUOAF-CO-01@A9X700
NoteThe source and destination locations have different names; the location name depends on the SAP ERP system name.
42 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
7. On the Charges tab page, enter the following data:
Table 45:
Field Value
Document Currency JPY
8. Save the template.
For shipments from shipper 2 to consignee 3, proceed as follows:
1. On the General Data tab page, enter the following data:
Table 46:
Field Value
At Header Level
Sales Organization OAF-FWH-05 (FH Tokyo)
Transportation Mode 05 - Air
Traffic Direction 1 Export
Shipping Type 10 - loose
Movement Type AFD
AWB Type 04 (Normal consolidation)
Incoterm EXW
Incoterm Location Blank
2. Move to the Items area, insert an new package and enter the following data:
Table 47:
Item Type AF03
Package Type PAL
Quantity 6
Quantity UoM EA
Gross Weight 1400
Gross Weight UoM kg
Gross Volume 6
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 43
Gross Volume UoM m³
Net Weight 1250
Net Weight UoM kg
3. Select the item and enter the following data on the Package Details tab page:
Table 48:
Field Value
Item Description Electronic Components
Length 2
Width 2
Height 1.5
Unit of Measure M
Goods Value 232,000,000 JPY
4. Press ENTER.5. On the Business Partner tab page, enter the following data at the header level:
Table 49:
Field Value
Ordering Party OAF-CU-02
Consignee OAF-CO-03
6. On the Location and Dates/Times tab page, enter the following data at header level:
Table 50:
Field Value
Source Location CUOAF-CU-02@A9X700
Destination Location CUOAF-CO-03@A9X700
NoteThe source and destination locations have different names; the location name depends on the SAP ERP system name.
44 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
7. On the Charges tab page, enter the following data:
Table 51:
Field Value
Document Currency JPY
8. Save the template.
For shipments from shipper 3 to consignee 2, proceed as follows:
1. On the General Data tab page, enter the following data:
Table 52:
Field Value
At Header Level
Sales Organization OAF-FWH-01 (FH Nagoya)
Transportation Mode 05 - Air
Traffic Direction 1 Export
Shipping Type 10 - loose
Movement Type AFD
AWB Type 04 (Normal consolidation)
Incoterm FCA
Incoterm Location Blank
2. Move to the Items area, insert an new package, and enter the following data:
Table 53:
Item Type AF03
Package Type PAL
Quantity 40
Quantity UoM EA
Gross Weight 4.5
Gross Weight UoM TO
Gross Volume 12
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 45
Gross Volume UoM m³
Net Weight 4
Net Weight UoM TO
3. Select the item and enter the following data on the Package Details tab page:
Table 54:
Field Value
Item Description Computer Hardware
Length 3
Width 2
Height 2
Unit of Measure M
Goods Value 15,000,000 JPY
4. Press ENTER.5. On the Business Partner tab page, enter the following data at the header level:
Table 55:
Field Value
Ordering Party OAF-CU-03
Consignee OAF-CO-02
6. On the Location and Dates/Times tab page, check if the following fields are filled automatically:
Table 56:
Field Value
Source Location CUOAF-CU-03@A9X700
Destination Location CUOAF-CO-02@A9X700
NoteThe source and destination locations have different names; the location name depends on the SAP ERP system name.
46 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
7. On the Charges tab page, enter the following data:
Table 57:
Field Value
Document Currency JPY
8. Save the template.
For shipments from shipper 3 to consignee 3, proceed as follows:
1. On the General Data tab page, enter the following data:
Table 58:
Field Value
At Header Level
Sales Organization OAF-FWH-01 (FH Nagoya)
Transportation Mode 05 - Air
Traffic Direction 1 Export
Shipping Type 10 - loose
Movement Type AFD
AWB Type 04 (Normal consolidation)
Incoterm EXW
Incoterm Location Blank
2. Move to the Items area, insert an new package, and enter the following data:
Table 59:
Item Type AF03
Package Type PAL
Quantity 45
Quantity UoM EA
Gross Weight 2
Gross Weight UoM TO
Gross Volume 3.5
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 47
Gross Volume UoM m³
Net Weight 1.7
Net Weight UoM TO
3. Press ENTER.4. Select the item and enter the following data on the Package Details tab page:
Table 60:
Field Value
Item Description Fiberoptic Cable
Length 3.5
Width 1
Height 1
Unit of Measure M
Goods Value 8,000,000 JPY
5. On the Business Partner tab page, enter the following data at the header level:
Table 61:
Field Value
Ordering Party OAF-CU-03
Consignee OAF-CO-03
6. On the Location and Dates/Times tab page, check if the following fields are filled automatically:
Table 62:
Field Value
Source Location CUOAF-CU-03@A9X700
Destination Location CUOAF-CO-03@A9X700
NoteThe source and destination locations have different names; the location name depends on the SAP ERP system name.
48 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
7. On the Charges tab page, enter the following data:
Table 63:
Field Value
Document Currency JPY
8. Save the template.
For shipments from shipper 4 to consignee 4, proceed as follows:
1. On the General Data tab page, enter the following data:
Table 64:
Field Value
At Header Level
Sales Organization OAF-FWH-05 (FH Tokyo)
Transportation Mode 05 - Air
Traffic Direction 1 Export
Shipping Type 10 - loose
Movement Type AFD
AWB Type 04 (Normal consolidation)
Incoterm EXW
Incoterm Location Blank
2. Move to the Items area, insert an new package, and enter the following data:
Table 65:
Item Type AF03
Package Type PAL
Quantity 4
Quantity UoM EA
Gross Weight 2.2
Gross Weight UoM TO
Gross Volume 4
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 49
Gross Volume UoM m³
Net Weight 2
Net Weight UoM TO
3. Select the item and enter the following data on the Package Details tab page:
Table 66:
Field Value
Item Description Furniture
Length 2
Width 2
Height 1
Unit of Measure M
Goods Value 6,400,000 JPY
4. Press ENTER.5. On the Business Partner tab page, enter the following data at the header level:
Table 67:
Field Value
Ordering Party OAF-CU-04
Consignee OAF-CO-04
6. On the Location and Dates/Times tab page, check if the following fields are filled automatically:
Table 68:
Field Value
Source Location CUOAF-CU-04@A9X751
Destination Location CUOAF-CO-04@A9X751
NoteThe source and destination locations have different names; the location name depends on the SAP ERP system name.
50 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
7. On the Charges tab page, enter the following data:
Table 69:
Field Value
Document Currency JPY
8. Save the template.
1.3 Process Steps
This test scenario comprises the following process activities and procedures:
● Export Pocess● Pick-Up Execution and Cargo Receipt Without Transit Warehousing● Pick-Up Execution with Transit Warehousing● Managing Internal Settlement● Import Process
1.3.1 Export Process
This process step comprises of the following activities:
1. Managing Bookings for Export [page 51]2. Managing Forwarding Orders [page 55]3. Planning Pick-Up [page 59]4. Confirming Forwarding Order [page 60]5. Pick-Up Execution and Cargo Receipt at Origin BU [page 61]
1.3.1.1 Managing Bookings for Export
Use
Once you have created transportation allocations, you can create a master flight schedule based on the departures of a carrier flight schedule.
The logistics service provider (LSP) then creates an operational flight plan based on the master flight schedule. Based on the information given in the operational flight plan, you can create an air freight booking. In this process, the system assigns the booking of an air waybill that is needed for pre-booking with the carrier. Once the carrier confirms the pre-booking manually or using an Electronic Data Interchange (EDI) message, the air freight booking is available to the user at the export station for routing selection.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 51
The chapter Creating or Changing a Booking Manually [page 52] depicts how bookings can be created either manually or using a report for mass creation. The latter can be used to create the operational flight plan for all departures for a certain schedule. For example, in the next two weeks.
More Information
● Sending Booking to Carrier [page 53]● Receiving Confirmation and Updating Booking [page 55]
1.3.1.1.1 Creating Ad-Hoc Air Freight Bookings
The air freight bookings that are generated from the master flight schedule are based on agreed allotments (which is part of the medium term planning). In addition ad-hoc bookings can be created from scratch in order to purchase additional capacity for short term demand fluctuations.
Procedure
1. As a gateway operations manager (User: Watanabe), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklists: Air Freight Bookings .
2. Press New to create a new freight booking.3. Enter freight booking type AF04 and choose Continue.
The New Air Booking $1 screen appears.4. Navigate to the Booking tab.
5. On the Carrier Routing table, select first line and choose Schedule Assign .6. In the Schedule field, enter carrier schedule (AIR-SCHED-JL-01 or AIR-SCHED-QF-01).
7. Choose Search.8. Select a flight with departure date <today> + 2 days. Choose OK.
9. In the freight booking document, choose Booking: Comprehensive View and maintain the following data on the Booking tab page:
Table 70:
Field Value Comment
Air Cargo Security Status Secure for Passenger Aircraft
Country Specific Security Status JP1 (Known Shipper handled by Regulated Agent)
Security Status defined by the relevant authority in a particular country
52 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Field Value Comment
Source Information (Gateway, Carrier): Carrier Delivery Address
AIR-JL-NRT/AIR-QF-NRT (Depending on the carrier schedule selected)
Location of the Ground Handler at Airport of Departure
Destination Information (Gateway, Carrier): Carrier Delivery Address
AIR-JL-LAX/AIR-QF-LAX (Depending on the carrier schedule selected)
Location of the Ground Handler at Airport of Destination.
10. Navigate to the Loactions tab page and enter following data:
Table 71:
Field Value
Source Information: Business Unit or Gateway AIR-GW-JPNRT
Destination Information: Business Unit or Gateway AIR-GW-USLAX
Cut-Off Date/Time/Day at Gateway Cut-Off Date/Time/Day at Airport – 2 hours
Availability Date/Time/Day at Gateway Delivery Date/Time/Day at Airport + 2 hours
11. Check if the following sequence of dates are correct:a. Flight date from the airport of departureb. Expected arrival date at the airport of destinationc. Pick-up date from the airport of destinationd. Delivery date at delivery location
12. Choose Follow Up Draw MAWB Number .13. On the Booking tab page, check if the master air waybill number has been entered.14. Save the document.
1.3.1.1.2 Sending Booking to Carrier
Context
Once you generate the expected capacity per flight manually or through a master flight schedule, it will be pre-booked with the air carrier as the anticipated capacity demand.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 53
The pre-booking with the air carrier can be done by phone, by fax, by email, on the web page of the airline, or transmitted as an EDI message (Cargo-IMP message type FFR, Cargo-XML message type XFFR). Note that B2B message exchange is not part of this test scenario.
Procedure
1. As a gateway operations manager (User: WATANABE), in SAP NetWeaver Business Client (SAP NWBC), choose Gateway Operations Worklists: Air Freight Bookings .
2. Open Query Air Freight Bookings and navigate to To Be Sent.3. Open your freight booking in edit mode.4. Navigate to Booking tab page and enter following data:
Table 72:
Field Value
Contract Basis Allotment
Space Allocation Action Code CA
Allotment ID 4-digit number
5. Navigate to tab Booking EDI Data and enter following data:
Table 73:
Field Field
Special Service Request Special care requested during transshipment
Description of Goods Electronics
6. Choose Subcontracting Send Booking .7. Choose Refresh.
Your booking will disappear from the list. The booking is sent to the carrier.
Results
As a result, the value of the confirmation status of your booking has been changed to Sent to Carrier.
Check if the Advice Code field on the Booking tab page is filled with the value KK.
54 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.1.1.3 Receiving Confirmation and Updating Booking
Confirmations from the carrier can either be entered manually or are transmitted as EDI messages (Cargo-IMP message type FFA, Cargo-XML message type XFFA). Only when you receive a positive confirmation, the air freight booking is made available to an export station (Business Unit) for routing selection and booking inquiries.
NoteThis procedure assumes that carriers confirm bookings, for example, by fax or email.
1. As a gateway operations manager (User: WATANABE), in SAP NetWeaver Business Client (SAP NWBC), choose Gateway Operations Worklists: Air Freight Bookings .
2. Open the Query Air Freight Bookings with staus Confirmation Pending.3. Open freight booking where you received a confirmation via fax, phone or email.4. Navigate to the Booking tab page.5. On the Unit Load Devices table enter following data:
Table 74:
Field Value
ULD Type PMC6
ULD Group ULD
6. Choose Save.
7. Choose Subcontracting Set to Confirmed by Carrier .
NoteAs a result, the confirmation status of your booking has changed to Confirmed.
1.3.1.2 Managing Forwarding Orders
Once a customer order is received (via phone, email, or fax), the data about the shipment is captured as a forwarding order. Larger customers send the data via EDI transfer. In such cases, the system can generate a forwarding order automatically and the customer service agent can add additional data.
A customer service agent at the business unit of origin creates a forwarding order based on the following information provided by the shipper:
● Transportation mode● Incoterms● Movement Type (for example, door to door)● AWB type● Shipper and consignee● Pick-up location (source location) and delivery location (destination location)
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 55
● Pick-up date and delivery date (optional)● Transshipment locations (optional)● Cargo description, number of pieces, weight, volume and dimensions (optional)
Once the shipment has been created as a forwarding order, the routing selection and pre-booking against a gateway consol (FB) might already take place at this early stage.
The air cargo security check ensures that the shipper is either registered as a known consignor, or the cargo is screened (e. g. x-rayed). Finally, you need to indicate special handling instructions or commodity-specific characteristics such as dangerous goods or oversize material, as they potentially affect pick-up arrangements and routing decisions.
A corresponding house air waybill number can be generated automatically. It can be used to print house air waybill labels for the cargo when it arrives at the business unit of origin.
As a final process step, a confirmation might be sent to the customer. Alternatively, this can be done after the arrangement of the pick-up.
1.3.1.2.1 Creating Forwarding Order and Assigning Freight Booking
Depending on the shipper´s security status at the origin location, an air cargo booking is confirmed and assigned to forwarding orders on creation (for known shippers CU-02, CU-03, and CU-04), or the forwarding order is created with a preliminary, unfixed air cargo booking. There are multiple options to assign a freight booking. For example, you can select a freight booking manually, create a freight booking from the forwarding order using generated transportation proposals. The Gateway Operations Manager can also do the assignment in the transporation cockpit or in the freight booking.
As soon as the cargo passes physical security checks at the origin BU carrier´s warehouse the booking assignment can be finalized (for CU-01 as unknown shipper).
Creating Forwarding Order
1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .
2. Open Query Forwarding Order Template - TYO/NGO Export – customer order templates.3. Select the line with template that you created in the section Creating Forwarding Order Templates [page 40].4. Choose Create Forwarding Order from template.
56 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
5. On the New Forwarding Order screen, navigate to Locations and Dates/Times tab page and enter the following data:
Table 75:
Field Value
Pick-Up Date/Time <Today> (enter time)
Delivery Date/Time <Today> + 4 days (enter time)
6. Save your entries.7. Navigate to the Document Flow tab page and open your freight unit.8. On the Air Cargo Security tab page, enter following data:
Table 76:
Field Value
Country-Specific Security Status JP1 (Known Shipper handled by Regulated Agent)for Shippers CU-02, CU-03 and CU-04
Blank for Shipper CU-01
9. Save your entries.10. Navigate to the Actual Route tab page in your forwarding order.
Check that five stages have been populated resulting from the default route found. Check whether the Pick-Up Date/Time for stage 1 and Delivery Date/Time are filled according to the dates entered above.
11. Enter following dates/times for the pick-up and pre-carriage stages:
Table 77:
Field Pick-Up Pre-Carriage Main Stage On-Carriage Delivery
Pick-Up/ Departure Date/Time
filled according to dates entered above
<Today> + 1 day (enter time)
<Today> + 2 days (enter time)
<Today> + 3 days (enter time)
<Today> + 4 days (enter time)
Delivery/Arrival Date/Time
<Today> (enter time)
<Today> (enter time)
<Today> + 3 days (enter time)
<Today> + 3 days (enter time)
filled according to dates entered above
NoteStages 1, 2 and 3 should have the status Not Planned. Stages 4 and 5 should have the status Not Relevant since they are executed by a different organization at import and are therefore not relevant for planning.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 57
Create forwarding orders for the other three shippers, and select the same flight for all four forwarding orders.
12. Choose HAWB Draw HAWB Number .13. Choose Save.
Assigning Freight Booking
1. Navigate to the Actual Route tab page.
2. Select Main Stage and choose Freight Document Select .3. Select one of your bookings created before and choose Done.4. Save your changes.
NoteNow forwarding order demand is assigned to a booking.
If weight/volume of the cargo and weight/volume utilization of the assigned booking do not exceed the defined capacity limits, the Org. Interaction Status of main stage will automatically be set as Confirmed.
5. Open the assigned booking in edit mode.6. On the Booking tab page, check if the following fields are filled. If it is not filled, enter them manually:
Table 78:
Field Value Comment
Air Cargo Security Status Secure for Passenger Aircraft
Country Specific Security Status JP1(Known Shipper handled by Regulated Agent)
Security Status defined by the relevant authority in a particular country
Source Information (Gateway, Carrier): Carrier Delivery Address
AIR-JL-NRT/AIR-QF-NRT(Depending on the carrier schedule selected)
Location of the Ground Handler at Airport of Departure
Destination Information (Gateway, Carrier): Carrier Delivery Address
AIR-JL-LAX/AIR-QF-LAX (Depending on the carrier schedule selected)
Location of the Ground Handler at Airport of Destination.
7. Choose Save.
58 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.1.2.2 Confirming Freight Booking Assignment
Depending on the quantities of the cargo to be shipped, available capacity, and other parameters, the system or the gateway operations manager can confirm the assignment of the shipment automatically.
This is controlled based on whether the Org. Interaction Status of main stage is set. In case volume/weight to be shipped or actual utilization of weight/volume of assigned booking exceeds the defined capacity limits, the Org. Interaction Status of the main stage will be set to To be Checked. In this case, the booking assignment needs to be confirmed from the responsible gateway operations manager. The gateway operations manager can also search for alternative routings and freight bookings or reject the proposal. In the latter case, the business unit has to make own arrangements.
Procedure
1. As a gateway operations manager for gateway Narita (User: WATANABE), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Transportation Cockpit .
2. If you are not directly navigated to the Transportation Cockpit, select the layout set Capacity Mgmt & Booking Requests and choose Continue.
3. In the Transportation Cockpit, select the line of your freight unit in the Freight Unit Stages table view.
4. Choose Set OI Status for FU Stages Confirm .5. Choose Save.6. Choose Refresh. Your freight unit will disappear from the list.
NoteIn your forwarding order, Org. Interaction Status of Main Stage is now set to Confirmed.
1.3.1.3 Planning Pick-Up
Context
Based on the information in the forwarding order, pick-up is arranged by the logistics service provider (LSP). Therefore, the LSP creates separate freight orders for planning, execution, and carrier settlement.
In the air freight industry, most pick-ups are manually planned as single departures to one specific location, even if multiple shipments are transported.
There are also pick-ups with multiple departures, serveral specified shipments, as well as milk-runs, when pre-defined stops are planned in a fixed order whether the cargo to be picked up or not. This scenario is mainly used for high-volume shippers that have daily shipments.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 59
You can also plan multiple pick-ups and deliveries in one freight order with multi-stop instances.
Procedure
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .
2. Select the PickUp Requests – unplanned layout set and choose Continue.3. In the Transportation Cockpit, select the line of your unplanned freight unit in the Freight Unit Stages table
view.4. Drag and drop your freight unit on a resource in the Trucks table view.5. Choose Save.
A freight order has been created for the freight unit stage and is listed in the Freight Orders/Freight Bookings table view.
6. Select the newly created freight order.7. Change to edit mode and enter the purchasing organization and planning & execution organization
corresponding to the source station (for Tokyo OAF-FWH-05 and for Nagoya OAF-FWH-01).8. Save the freight order.
9. Choose Check Ready for Transportation Execution .
10. Choose Execution Status Set to Ready for Transportation Execution .
11. Optional Step (only relevant for Transit Warehousing). Choose Load Plan Status Set to Unload Plan to Finalized .
12. Choose Charges/Settlement Calculate Charges .13. Choose Save.14. Close the freight order.
Results
The system must display a basic rate on the Charges tab page.
1.3.1.4 Confirming Forwarding Order
Context
Now that the main stage and pickup are planned, the confirmation for the ordering party is generated on the basis of the forwarding order.
60 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Procedure
1. As a customer service agent (User: JIME), in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order . .
2. Open Query Air Forwarding Orders - not confirmed yet.3. Select the line of your forwarding order.4. Choose Confirm in the order to send the confirmation to the customer.5. Choose Refresh. Your forwarding order will disappear from the list.6. Repeat the above steps for each of your forwarding orders.7. Optional: On the Output Management tab page, check the creation of the forwarding order confirmation by
selecting the forwarding order confirmation. You can also check the print preview by choosing the Document Preview.
1.3.1.5 Pick-Up Execution and Cargo Receipt at Origin BU
The cargo is picked up at the shipper's location or any other defined pick-up location. Damages during packaging or any other exceptions are documented in the pick-up note and the note is signed by the shipper.
The truck is checked in and unloaded upon arrival at the origin BU. In a secured truck scenario, the condition of the truck is checked (for example, the status of the seals and truck tarpaulin). Unsecured cargo is screened (for example, using x-ray) and respective information is captured in the system. Secure cargo is stored in a separate secured location.
These process steps can be done with or without using Transit Warehousing functionality. Any discrepancies during unloading, weighting, and control checks are captured. Depending on the operational organization, even HAWB lables can be printed beforehand and stuck onto the packages.
The warehouse staff hands over the unloading report (only required when the transit warehousing functionality is not used) and the documents accompanying the cargo to the BU Operations Manager.
1.3.2 Pick-Up Execution and Cargo Receipt Without Transit Warehousing
Context
Upon arrival of the cargo at the origin Business Unit warehouse, it is physically checked in. Respective information such as status, actual quantity, and dimensions, is entered and the planned quantity is compared to the expected piece count. At this point in time you can also capture the deviations as discrepancies.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 61
Procedure
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA), in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .
2. Open Query Pick-Up – Subcontracted today.3. Open your freight order in edit mode.
4. Choose Execution Status Set to Arrived .
5. Choose Execution Status Set to Unloaded .6. Save your freight order.7. Navigate to the Execution tab and check if the appropriate events Arrival at Destination and Unloading End
have been triggered.
1.3.3 Pick-Up Execution and Cargo Receipt with Transit Warehousing
Use
Transit warehousing is the integration between SAP Transportation Management and SAP Extended Warehouse Management to support physical loading and unloading processes triggered by SAP TM in SAP EWM. Planned cargo flow in SAP TM is rounded out with the physical cargo flow in SAP EWM. This is done by sending the loading or unloading instructions from SAP TM to SAP EWM. These instructions create a basis for subsequent planning in SAP TM. You can also send and receive loading and unloading reports from SAP EWM to track packages over a complex transportation network.
This chapter describes the scenario of a truck bringing cargo from a shipper to a transit warehouse.After the truck arrives in the transit warehouse, the truck is unloaded and the cargo is received and stored in the transit warehouse. The freight order will be updated automatically in the following instances:
● When the truck arrives at the warehouse● After unloading process is completed● After departure of the truck from the warehouse
Procedure
1. As a warehouse agent (User for Tokyo/Nagoya: MIDORI/HIRUKO) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .
2. Open Query Inbound Freight Orders for Processing.3. Open your freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.5. TU has status Arrival and the status Arrival at Destination has been sent to SAP TM.6. On the TUs/Container TUs tab, select the row of TU and choose Arrival at Door.
62 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
7. A pop-up window appears with available doors.8. Select the line with the next free door.9. TU has the status At Door.10. On the HUs/HU Containers tab page, select all HU lines and choose Receive HUs.
You can also receive HUs using an RF device in SAP EWM. For more details, see Transit Warehousing in Solution Manager Content for SAP EWM 9.3.
11. Choose Receiving Completed.TU has the status Receiving Completed and the status Unloading End has been sent to SAP TM. Received HUs are now visible in the freight order in SAP TM in the Items tab.
12. Choose Departure from Checkpoint.TU has the status Departure and the door is free. The status Departure has been sent to SAP TM.
13. Close the freight order screen.
NoteAfter the truck leaves the door, the put-away process starts in SAP EWM, where the HUs will be picked from the inbound staging area to get the packages to the destination bin. For more details, see Tramsit Warehousing document in Solution Manager Content for SAP EWM.
1.3.3.1 Planning Pre-Carriage (Feeder to Gateway)
Context
The road feeder service (RFS) is the cargo transport between the origin station and the export gateway. RFS can be planned via the transportation proposal together with the main carriage or separately. In this test scenario, RFS is planned separately in the Transportation Cockpit.
Once the air freight booking is assigned to the forwarding order, the feeder can be planned as well. The shipment is assigned to a freight order for the feeder. The BU Operations Manger needs to consider the gateway cut-off date and time of the freight booking and the expected cargo receipt date and time of the shipment in the origin station.
Procedure
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA), in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .
2. Choose the Gateway Feeding – unplanned layout set and choose Continue.3. In the Transportation Cockpit, select the line of your unplanned freight unit in the Freight Unit Stages table
view.4. Check the Freight Orders table view if there is already a feeder that corresponds to the dates of your FU stage.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 63
5. If this is the case, drag and drop your freight unit to this existing freight order.
There should be only one feeder to the gateway in Narita per day.6. If there is no suitable feeder available, expand the schedule that has the same loading location as your freight,
in the lower-left screen area.Daily schedules will be listed for the following:○ AIR-TRUCKSCHED-01 for Station Nagoya to Gateway Narita○ AIR-TRUCKSCHED-02 for Station Tokyo to Gateway Narita
(, or ).7. Drag and drop your freight unit to a schedule departure that corresponds to the date of stage 2 in your
forwarding order.Check if a new freight order is created.
8. Save your entries.9. Select the newly created freight order.10. Change to edit mode and enter the purchasing organization and planning & execution organization
corresponding to the source station (for Tokyo OAF-FWH-05, for Nagoya OAF-FWH-01).11. Save the freight order.
12. Choose Check Ready for Transportation Execution .
13. Choose Execution Status Set to Ready for Transportation Execution .
14. Optional Step (only relevant for Transit Warehousing): Choose Load Plan Status Set to Load Plan to Finalized .
15. Choose Charges/Settlement Calculate Charges .16. Choose Save.17. Close the freight order.
Next Steps
Check the Charges tab page. A basic rate must be displayed.
Repeat the planning steps for your other forwarding orders. Select each freight unit and drop it on the freight order created above.
The new freight order is considered to be a daily transfer from the station in Tokyo or Nagoya to the gateway in Narita.
Save your actions in the transportation cockpit after you finish.
You can display the freight order details by clicking the freight order number in the Freight Orders screen area. Check if all freight units are assigned.
64 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.3.2 Completing the House Air Waybill
Context
Once the shipper data has been captured completley and the customs procedures have been completed, the status of the forwarding order can be set to Finalized. Then you must calculate/check the customer charges on the forwarding order, especially in collect shipments as any charge items missing on the house air waybill will not be collected from the consignee otherwise.
Missing data relevant for issuing the HAWB such as Accounting and Handling information is captured.
The system issues the house air waybill at this point. You can also print the house air waybill labels at this point if it is needed upstream for cargo labeling during check-in.
The house air waybill and other documents (such as commercial invoice, customs documents, packing list, and so on) required at the destination country are put into a document pouch and will accompanying the consignment.
After the status of the forwarding order has been set to Finalized, it is put in the shipment queue for the gateway.
Procedure
1. As a customer service agent (User: JIME), in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .
2. Open Query Air Forwarding Orders TYO/NGO Export – not delivered.3. Select your forwarding order with house air waybill status Not Finalized and enter the following information:
Table 79:
Field Name User Action and Values
Accounting Information FILE:123456
FREIGHT PREPAID
RARNO.: CS5499
DOOR-TO-DOOR SERVICE
PICK-UP ON JAPANESE FACTORY
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 65
Field Name User Action and Values
Handling Information THIS SHIP IS SUBJECT TO TE, RMS INCL LIABILITIES LIMITATION OF THE SERV. AGREEMENT BETWEEN KAN XINSON CLOTHING AND FORWARDING STATION TOKYO
STORAGE BETWEN +2°C and 8°C COOL!!!; ONE POUCH OF DOCUMENT ATTACHED
Special Customs Information C
4. In the Nature of Goods tab page, enter following data:
Table 80:
Field Name User Action and Values
Nature and Quantity of Goods ELECTRONIC COMPONENTS
5. In the Charges tab page, enter following data:
Table 81:
Field Name User Action and Values
Print Other Charges Check
6. Save your forwarding order.7. Choose Calculate Charges and save your forwarding order.
8. In the Output Management tab page, choose Generate Actions Including Condition Check and then choose Refresh.
9. Select the House Air Waybill (manual) entry and press Execute Actions (Enter Printer and Number of Print Copies).
10. On the Document Preview tab page, you can open the house air waybill you have created.
11. Choose HAWB Set to Finalized .12. On the General Data tab page, check if the HAWB status has been set to Finalized.13. Save your entries.
1.3.3.3 Cargo Dispatch to Export Gateway
Once the cargo is in hand, in the warehouse of the origin Business Unit and all HAWBs are closed. The execution process for the feeder starts. Either the loading instructions are printed for the warehouse staff or an A2A message is sent to the Transit Warehouse.
This is the basis for staging and loading of cargo in the warehouse. After the documents are handed over to the truck driver and the truck has left, the system sets the Departed status in the freight order and all assigned
66 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
shipments will inherit this status. It will also enable the export gateway to start further planning activities before the truck arrives.
1.3.3.3.1 Pre-Carriage Execution Without Transit Warehousing (Feeder to Gateway)
A preliminary version of the truck manifest is generated as loading instructions for the BU warehouse. It contains all shipments (FWOs) that need to be loaded on to the truck.
The BU warehouse is using the loading instructions for staging and loading the truck. Once the cargo is loaded, the warehouse staff sends a loading report to the BU Operations Manger. Any discrepancies during loading are noted on this report.
The BU Operations manager sets the status to Set to Loaded in the freight order and prints the final truck manifest.
After the check out of the feeder truck the BU Operations Manager sets the status departed in the freight order.
Procedure
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA), in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .
2. Open Query Gateway Feeding today.3. Open your freight order and change to edit mode.
4. Choose Execution Status Set to Loaded .
5. Choose Esecution Status Set to Departed .6. Save your freight order.7. Navigate to the Execution tab and check if the appropriate events, Loading End and Departure have been
triggered.
1.3.3.3.2 Pre-Carriage Execution with Transit Warehousing (Feeder to Gateway)
This chapter deals with the receiving of outbound transportation planning results from SAP TM of a truck transporting cargo from the transit warehouse of the origin BU to the transit warehouse of the gateway. After arrival of the truck in the transit warehouse, the HUs shall be staged if necessary and loaded onto the truck. After loading completed, an LDAP notification message is sent to SAP TM. After the departure of the truck from the transit warehouse, another LDAP notification message is sent to SAP TM.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 67
Procedure
Outbound Processing in SAP EWM (Delivery to Gateway Narita)
1. As a warehouse agent (User for Tokyo/Nagoya: MIDORI/HIRUKO), in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .
2. Open Query Outbound - Freight Orders for Processing.3. Open your freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.5. TU has the Arrival status and the Arrival at Destination status has been sent to SAP TM.6. On the TUs/Container TUs tab, select the row of the TU and choose Arrival at Door.7. A pop-up window appears with the available Doors.8. Select the line with the next free door.9. TU has the At Door status.10. On the HUs/HU Containers tab page, select all the HU lines and choose Load HUs.
Loading HUs can also be done using an RF device in SAP EWM. For more details, refer to the Transit Warehousing documentation in Solution Manager Content for SAP EWM.
11. Press Loading Completed.TU has status Loading Completed and Loading End status has been sent to SAP TM. The loaded HUs are visible in the freight order in SAP TM (tab Items).
12. Press Departure from Checkpoint.TU has status Departure and the door is free. Departure status has been sent to SAP TM.
13. Close Freight Order Screen.
1.3.3.4 Cargo Receipt at Export Gateway
Once the feeder truck leaves the export station, the cargo receipt is planned in the export gateway.
When the truck arrives at the export gateway, the truck undergoes a check to determine the secure condition of the truck (for example, the seals and truck tarpaulin are examined for their intact condition). Screening is done on a need basis.
Unloading, weighing, and physical control checks (for example, condition of the cargo, number of packages, labels, DG labels, DG check) are as well performed.
For this process step, you can use the Transit Warehousing functionality (optional).
The warehouse staff hands over the documents accompanying the cargo to the Gateway Operations Manager. In case you do not use transit warehousing, an unloading report is as well included.
68 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.3.4.1 Pre-Carriage Planning (Receiving at Export Gateway)
Once the truck leaves the export station, the export gateway starts the planning of cargo receipt activities. The freight orders with execution status Departed, but not arrives yet can be monitored in a worklist.
Procedure
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA), in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .
2. Open Query Gateway Feeding today.3. Open your freight order with the Handling Execution Status as Departed and change to edit mode.
4. Choose Load Plan Status Set to Unload Plan to Finalized .Note that this is an optional step and is relevant only for transit warehousing.
5. Choose Charges/Settlement Calculate Charges .6. Press Save.7. Close the freight order.
Results
Check the Charges tab page. The system displays a basic rate.
1.3.3.4.2 Pre-Carriage Execution Without Transit Warehousing (Receiving at Export Gateway)
The freight order for the pre-carriage stage (feeder) created at the business unit is used as an expected receipt at the export gateway. Once the goods arrive at the gateway warehouse, they are physically checked in. The respective information is entered into the system and compared with the planned data. Any discrepancies captured in the freight order needs to be resolved. The user at the gateway sets the status of the freight order to Arrival at Destination. This will also update the assigned forwarding orders.
The cargo is unloaded from the truck and then stored in separate locations, based on the following:
● Air cargo security status of the shipments● Handling codes such as, dangerous goods, high value cargo and so on
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 69
Procedure
1. As a Gateway Operations Manager (User: Watanabe), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .
2. Open Query Gateway Feeder Deliveries “today”.3. Open your freight order with the Handling Execution Status as Not Unloaded and the Unload Plan Status (Stop)
as Finalized and change to edit mode.
4. Choose Execution Status Set to Arrived .
5. Choose Execution Status Set to Unloaded .6. Save your freight order.7. Navigate to the Execution tab and check if the appropriate events Arrival at Destination and Unloading End
have been triggered.
1.3.3.4.3 Pre-Carriage Execution with Transit Warehousing (Receiving at Export Gateway)
Use
The SAP EWM system receives the results of inbound transportation planning from the SAP TM system for a truck transporting cargo from the transit warehouse of the origin BU to the transit warehouse of the export gateway. After the truck arrives at the transit warehouse, the HUs are unloaded from the truck and putaway in the transit warehouse. After receiving is complete, a LADP notification message is sent to SAP TM. After the empty truck leaves the transit warehouse, another LDAP message is sent to the SAP TM system.
Procedure
1. As a warehouse agent for Gateway Narita (User: YURI), in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .
2. Open Query Inbound Freight Orders for Processing.3. Open your freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.
TU has the status Arrival and Arival at Destination status has been sent to SAP TM.5. On the TUs/Container TUs tab, select the TU row and choose Arrival at Door.
A pop-up window appears with the available doors.6. Select the line with the next free door.
TU has status At Door.7. On the HUs/HU Containers select all HU lines and choose Receive HUs.8. Choose Receiving Completed.
TU has the status Receiving Completed and Unloading End status has been sent to SAP TM.9. Choose Departure from Checkpoint.
TU has the status Departure and the door is free. Departure status has been sent to SAP TM.
70 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
10. Close the freight order window.
1.3.3.5 Finalize Capacity Planning
The Gateway Operations Manager will finalize the freight booking planning. The shipments that do not arrive in time and cargo in transit will not permit enough time for loading or staging. Such items can be re-assgined to other freight bookings. The utililization and volume/weight mix is checked and optimized.
After this step is complete, the Gateway Operations Manager sets the status of the freight booking to Capacity Planning Finished. Once this status is set, capacity planning and controlling is completed and there are no more changes in capacity and shipment assignement expected in the air freight booking. After this you can calculate the final piece count in the freight booking that needs to be printed on the MAWB lables.
In larger gateways, the responsibility for further processing is now handed over to a different user role. This includes activities like consolidation planning, ULD build, document processing, and load planning. In our test scenario we use the same user role to keep it simple.
Procedure
1. As a Gateway Operations Manager (User: Watanabe) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Air Freight Bookings .
2. Open the query Air Freight Bookings Confirmed. Not executed.3. Check the actual utilization of your booking in the Actual Utilization column.4. If the rate is above 100%, open your booking.5. On the Booking tab page, adapt the mass and volume of the total booked capacity.6. Choose Load Plan Status Set to Capacity Planning Finished.7. Save your changes.
Result
If you have made any essential capacity amendments, send your booking again to the airline for confirmation (Step 1: Sending Booking to Carrier [page 53], Step 2: Receiving Confirmation and Updating Booking [page 55]). Typically, this is checked in advance with the airline agent over phone.
1.3.3.6 Gateway Consolidation for Export
Once the status of Capacity Planning Finished is set in the freight booking, the load planning process starts and the master air waybill labels can be printed.
The user at the warehouse now plans the stages and labels the cargo. If any goods are still missing or damaged, the corresponding air freight booking is put on hold. After resolving the issue, the air freight booking is released for
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 71
the downstream processing. If the issues are unresolved, the corresponding shipments are removed or reassigned. The master air waybill labels have to be reprinted with new totals in this case.
For ULDs, the loading instructions will also include information on quantity and type of the ULD to be used for the ULD build. The cargo is physically loaded on the aircraft pallets or into the aircraft containers.
The respective ULD serial numbers and the total ULD weight including tare and piece count per HAWB (FWO) are captured upon loading execution and communicated in the loading report. These details are needed to issue the ULD manifest and ULD tag.
For loose cargo, the loading report consist of the confirmation of staging and labeling of all shipments (FWO).
In either case, the execution status in the air freight booking is set to Loaded and allows the downstream processing.
1.3.3.6.1 Consolidation Planning at Export Gateway
Before consolidating the cargo of the air freight booking, loading instructions have to be printed and sent together with the MAWB lables to the warehouse. The loading instructions contains the following infromation:
● Shipments to be loaded if the cargo is already received in the gateway● Quantity and type of ULDs● Handling instructions for the warehouse staff
If the cargo does not arrive in time, the freight units have to be re-assigned to another freight booking.
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE), in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .
2. Open Query Confirmed. Not executed. with query view Execution.3. Open the freight booking with the handling execution status as Not Loaded.4. Navigate to the Capacity and Cargo tab page.5. Change the hierarchy to Cargo Management.
6. Select the line with ULD and choose Organization Interaction Status Confirm .
7. Optional Step (only relevant for transit warehousing): Choose Load Plan Status Set Load Plan to Finalized .
8. If required choose Generate Actions in the Output Management tab page.9. Select Master Air Waybil (label) and choose Execute Actions (enter printer and number of print copies).10. On the Document Preview tab page, you can view the print documents you have created.11. Choose Save.
72 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.3.6.2 Consolidation Execution at Export Gateway Without Transit Warehousing
Based on loading instructions, the cargo is consolidated in the warehouse. Depending on the loading type (loose or ULD), the cargo is brought to the staging area where the ULD’s are built.
As soon as the loading process is completed, a loading report is sent by the warehouse to the Gateway Operations Manager stating which freight units or forwarding orders have been loaded in which ULD. The consolidation of the forwarding order is completed.
For ULDs, the loading report also contains the ULD serial numbers, total ULD weight including the tare and the piece count per HAWB.
For Loose cargo, the loading report contains the staging area.
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists. Air Freight Bookings .
2. Open Query Confirmed. Not executed. with query view Execution.3. Open freight booking with the Handling Execution status as Not Loaded and Load Plan Status (stop) as
Finalized.4. Navigate to the Capacity and Cargo tab page.5. In the cargo management table, change hierarchy to Cargo Management.6. Mark the freight unit and drop it to the ULD.7. Select the ULD line item and enter a ULD number in the ULD field with the format [4-digit number+QF] or [4-
Digit Number+JL].8. Change the hierarchy of the table to Status Management.9. Select the items that are loaded into the ULD.
10. Choose Execution Status Set to Loaded .11. Save the air booking.12. Check if the handling execution status of the items have been changed to Loaded.
Result
Cargo is now consolidated into the unit load devices (ULDs) and the air booking is ready for execution.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 73
1.3.3.6.3 Consolidation Execution at Export Gateway with Transit Warehousing
Receiving of outbound transportation planning results from SAP TM of a freight booking for a flight containing loose cargo or (ULDs (aircraft pallets or aircraft container HUs)) from an exporting transit warehouse to an importing transit warehouse. After receiving the freight booking in transit warehouse, the HUs shall be staged if necessary and loaded on the aircraft pallet or into the container HUs (ULDs). After the loading is completed, an LDAP Notification message is sent to SAP TM for each HU.
Procedure
1. As a warehouse agent for Gateway Narita (User: YURI) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing (Un ) Loading Preparation UI .
2. Open Query Inbound Loading Preparation for Processing.3. Select your freight booking.4. Choose Create HU Container under HU Container tab page and enter a Handling Unit in the format [4-digit
number+QF] or [4-Digit Number+JL]. Depending on the air carrier selected (JL/QF), select a work center.HU container has the status as Created.
5. Mark HU container line.6. On the HUs/HU Containers tab page, select all HU lines and choose Load Cargo.7. Choose Loading Completed.
Loading HUs can also be done using an RF device in SAP EWM. For more details, see Transit Warehousing in Solution Manager Content for SAP EWM.
8. Close loading preparation screen.In SAP TM freight booking, under Capacity and Cargo tab page, change the Hierarchy to Cargo Management. Then select the ULD line and check on the ULD Details tab page whether the ULD number is the same as you entered as Handling Unit in EWM Loading Preparation.
1.3.3.7 Document Processing and Closing MAWB
Once the status of capacity planning is set to Finishedin the freight booking and the cargo is consolidated (for example, the ULD is built), the next step is the document processing. It includes, for example, the following:
● Charge calculation● Capturing handling instructions and other information relevant to MAWB● Issuing the MAWB● Other documents
The rating is done based on contracted rates (according to the freight agreement with the air carrier) or based on published TACT rates issued by IATA.
NoteCharges might be different for the MAWB print and CASS settlement.
74 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Furthermore, the B2B messages for the execution documents are sent as follows:
● eAWB (Cargo-IMP message FWB, Cargo-XML message XFWB)● Waybill notification/manifest containing the HAWB data (Cargo-IMP message FHL, Cargo-XML message
XFZB).
Information is printed on the most important documents as basis for verification during testing.
Based on all shipments assigned to a freight booking, a consolidation manifest with the following data is printed:
● Details from the forwarding orders● House Air Waybill number● Nature of goods● Piece count● Gross weight● Airport code of the final destination of the shipment
A subset of the consolidation manifest is the security manifest, which contains the following additional information:
● Shippers● Consignees● Security status of cargo● Source country● Destination country
Once the consolidation manifest has been printed and the status is set to Manifest Created, the master air waybill (MAWB) is issued. The manifest and MAWB can also be printed in one step.
The MAWB contains the following data:
● MAWB number● Global issuing carrier● Shipper (export gateway)● Consignee (import gateway)● Issuing carrier’s ggent and the agent’s IATA code● Routing information of the freight booking (including flights and their stops and the operating air carrier)● Freight terms (prepaid or collect)● Accounting information and handling instructions● Consignment rating details (including piece count, rates, rate class, charges and nature and quantity of goods)● Other charges● Totals of the charges
A document pouch containing the following documents is sent to the carrier:
● Master air waybill● Consolidation manifest● Security manifest● The documents of the shipments are in individual pouches containing the house air waybill, commercial
invoice, packing list and other documents of the shipper
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 75
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .
2. Open query Confirmed. Not executed. with query view Execution.3. Oper freight booking with the handling execution status as Loaded.4. Switch to the Operations tab and enter the following data:
Table 82:
Field Name User Action and Values
Accounting Information File No. For example, 400000503 (enter your Freight Booking number)
Freight Prepaid
JP/RA/00123-13/0212
Handling Information One pouch of document attached
Secured for cargo aircraft only (SCO)
Nature of Quality of Goods Consolidation as per
ATT Cargo Manifest
5. Change to Charges tab and enter the following data:
Table 83:
Field Name User Action and Values
Air Waybill Printing C
Air Waybill Settlement C
Print Other Charges Check
6. Save your data.
7. Choose Charges/Settlement Calculate Charges .8. In the Output Management tab choose Generate Actions.9. Select the Master Air Waybill (manual), Cargo Manifest, and Security Manifest actions and choose Execute
Actions (enter printer and number of print copies).10. On the Document Preview tab page, you can open the print documents you have created.
11. Change to edit mode and choose Subcontracting Send Shipping Instruction .This action will send the eAWB and the waybill notification.
12. Choose Execution Status Set to MAWB Finalized .13. Save your changes.
76 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Result
The system sets the communication status to 7 (Shipping Instruction Sent to Carrier).
If you need to change any MAWB data or assign another forwarding order to your air freight booking, you have to re-open the master air waybill.
To re-open the master air waybill, on the Capacity and Cargo tab page, choose Status Set to MAWB not Finalized .
1.3.3.8 Airport Transfer to Airline and Uplift Confirmation
After the cargo has been consolidated and execution status has been set to MAWB Closed, the airport transfer can be planned and executed. The user can access the personal worklist (POWL), which contains all freight bookings that can be transferred to the carrier.
The user can then create freight orders for pickup (airport transfer order) from the export gateway to the air carrier warehouse (respective ground handler) at the airport.
The airport transfer orders can be created out of the freight booking (for the entire freight booking or for some ULDs) or from the POWL (for mutliple freight bookings).
Once the truck is loaded, the user can set the respective status in the airport transfer order. The status in the freight bookings and the assigned FUs are updated accordingly.
Discrepancy handling and blocks as described earlier may be applicable (e.g. in “Executing Pre-Carriage”).
After truck loading, the loading report is sent to the gateway operations manager and the transfer manifest is printed containing the following data:
● Location of the logistic service provider's warehouse● Carrier delivery address (ground handling)● Master air waybill number● Flight number and date of the first flight● Destination● Pieces● Weight
Once the freight order for the airport transfer is picked-up, the system sets the execution status as Departed. The status will also be updated in the assigned freight bookings and shipments.
Upon receipt of cargo at the airport, most larger air carriers will return a B2B for the freight status update (Cargo-IMP message FSU, Cargo-XML message XFSU) confirming the receipt. Once the airplane has physically departed, there will be an additional FSU providing the exact ATD (Actual Date/Time of Departure) including information about discrepancies (such as part-shipment).
For carriers that do not support Electronic Data Interchange (EDI), the user at the export gateway confirms the uplift manually.
Data from the export booking and forwarding orders are automatically copied to the import gateway where freight bookings and forwarding orders for the import of the cargo are created. In this test scenario, the import documents are generated after uplift confirmation. In some cases it can even happen earlier.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 77
1.3.3.8.1 Planning Airport Transfer from Export Gateway to Airport of Departure
After consolidation of cargo, the airport transfer from the export gateway to the respective airline or its GHA (ground handler) is planned. A worklist (POWL) to select the relevant freight bookings can be used. The POWL can be filtered further using attributes such as, airline, pick-up date/time at gateway, or airport cut-off date/time.
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .
2. Open query Confirmed. Not executed. with query view Execution.3. Open the freight booking with the Execution Status as MAWB Finalized in edit mode.4. Navigate to the Capacity and Cargo tab page.
In the Requirement column, check if all your freight units are assigned to the same freight order.
5. Select the ULD and choose Create Create Freight Order for Pick Up .6. Save your entries.7. Open the freight order you just created from the Freight Order for Pick Up column.8. Change to edit mode.9. On the Items tab page, check if all the freight units are listed.10. On the General Data tab page, enter the following data:
Table 84:
Field Value
Purchasing Organization AF-FWH-03
Planning and Exucution Organization AF-FWH-03
Carrier OAF-CR-03
11. On the Stages tab page, enter stage type 02 – Pre-Carriage.
12. Choose Check Ready for Transportation Execution .
13. Choose Execution Status Set to Ready for Transportation Execution .
14. Optional Step (only relevant for Transit Warehousing): Choose Load Plan Status Set Load Plan to Finalized .
15. Choose Charges/Settlement Calculate Charges .16. Save freight order.17. Close the freight order.
78 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Results
Check the Charges tab page. The system displays a basic rate.
1.3.3.8.2 Executing Airport Transfer from Export Gateway Without Transit Warehousing
Without using the transit warehousing capabilites, a truck manifest can be printed as loading instructions for the gateway warehouse. Once the truck is loaded, the warehouse agent sends back a loading report to the Gateway Operations Manger. He sets the execution status as Loaded and prints the transfer manifest. Discrepancies can be captured as usual.
After the truck is checked, the execution status of the airport transfer order is set as Departed. The corresponding status is updated in the assigned freight bookings and FUs.
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Deliveries, Transfer and De-Feeding .
2. Open query Airport Transfer Today.3. Open the freight order and change to edit mode.
4. Choose Execution Status Set to Loaded .
5. Choose Execution Status Set to Departed .6. Save the freight order.7. Navigate to the Execution tab page and check if the appropriate events Loading End and Departure have been
triggered.
1.3.3.8.3 Executing Airport Transfer from Export Gateway with Transit Warehousing
Use
You receive results for outbound transportation planning from SAP TM for a truck transporting container HUs from a gateway to the airport. After the truck arrives in the gateway, the container HUs are staged if necessary and loaded onto the truck. After the loading is completed an LDAP notification message is sent to SAP TM. After departure of the truck from the gateway, a second LDAP notification message is sent to SAP TM.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 79
Procedure
Outbound Processing in SAP EWM (Transfer to Airport of Departure)
1. As a warehouse agent for Gateway Narita (User: YURI) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .
2. Open query Outbound Freight Orders for Processing.3. Open your freight order using the freight order document number.4. Choose Arrival at Checkpoint.
TU has status Arrival and Arrival at Destination status has been sent to SAP TM.5. On the TUs/TU Containers tab page, select the TU row and choose Arrival at Door.
A dialog box appears with available doors.6. Select the line with the next free door.
TU has status At Door.7. On the HUs/HU Containers, select HU Container (first line of the table) and choose Load HU.
Loading HUs can also be done using an RF device in SAP EWM. For more details please refer to the Transit Warehousing document in Solution Manager Content for SAP EWM.
8. Choose Loading Completed.TU has status Loading Completed and Loading End status has been sent to SAP TM. The loaded HUs are visible in the freight order in SAP TM (on the Items tab page).
9. Choose Departure from Checkpoint.TU has status Departure and the door is free. Departure status has been sent to SAP TM.
10. Close the freight order screen.
1.3.3.8.4 Confirming Departure of the Flight
Information regarding the departure of the flight (Uplift report) is taken from the the air carrier by phone, fax, or email, on the airline's web page or transmitted as an EDI message (Cargo-IMP FSU, Cargo-XML XFSU). Some airlines send an EDI message also upon receipt of the cargo at the airport. If no EDI message is sent, the airport arrival and uplift confirmation can be set manually. The ATD (Actual Date/Time of Departure) can be captured as well with which delays can be viewed.
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .
2. Open query Confirmed. Not executed. with query view as Execution.3. Under Quick Criteria Maintenance in the Handling Execution Status field, enter the value Departed and in the
Uplift Confirm Status field enter the value Uplift Not Confirmed and then choose Apply.4. Open the freight booking where you got the information that the airplane has been lifted.
5. Choose Set Status Set to Uplift Confirmed .
80 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
6. Save your changes.
Results
The communication status changes to Uplift confirmed and the system creates a freight booking as well as forwarding orders for processing on the import side. This can be seen on the Document Flow tab page.
1.3.3.8.5 Arrival of Goods at Airport of Destination
When the main carriage arrives at the airport in Narita, the gateway in Los Angeles sets the event Arrival at Destination in the export freight booking. This is an optional step, because most LSPs will capture the arrival in the freight booking.
Procedure
1. As a Gateway Operations Manager for Gateway Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists: Air Freight Bookings .
2. Open query Confirmed. Not executed. with the query view as Execution.3. Open the freight booking with the Uplift Confirm Status as Uplift Confirmed where you got the information that
the airplane has arrived at the final airport of destination.4. Change to edit mode.
5. Choose Execution Status Set to Arrived at Final Airport of Destination .6. Choose Save.7. Close freight booking.
Result
The main carriage stage has been executed and final delivery is triggered.
1.3.3.8.5.1 Managing Freight Settlement
Use
This chapter describes both freight settlement and internal settlement.
The settlement with subcontractors is triggered based on freight settlement documents created in SAP TM. These documents can be created for freight orders (for pick-up, feeder, and airport transfer) or freight bookings (for the
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 81
flight). The information is transferred to SAP ERP as expected costs. Once the paper invoice is received, the invoice verification takes place in SAP ERP.
Procedure
Pick-Up Settlement
Create Freight Settlement Document
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Order .
2. Open query PickUp – Subcontracted “executed and to be settled” with query view Settlement.3. Open your freight order in edit mode.
4. On the Charges tab page, check if charges have already been calculated. If not, choose Charges/SettlementCalculate Charges .
Choose Charges/Settlement Create Freight Settlement Document .
5. Choose Charges/Settlement Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP1. In the freight settlement document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.
Check if the Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.
Pre-Carriage SettlementCreate Freight Settlement Document
1. As a BU Operations Manager (User for Tokyo/Nagoya: GARI/TANAKA) in SAP NetWeaver Business Client (NWBC), choose BU Operations .
2. Open Gateway Feeding “executed and to be settled” with query view as Settlement.3. Open your freight order in edit mode.
4. On the Charges tab page, check if the charges have already been calculated. If not, choose Charges/Settlement Calculate Charges .
5. Choose Charges Settlement Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.
Check if Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.
Settlement for the Airport Transfer (Export Gateway to Airline)Create Freight Settlement Document
82 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1. As a Gateway Operations Manager for Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Deliveries, Transfer and De-Feeding .
2. Open query Airport Transfer “Executed. To be settled” with query view as Settlement.3. Open your freight order in edit mode.
4. Choose Charges Settlement Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.3. Check if Life Cycle Status FSD is set to Transferred for Accruals.4. Choose Close.
Main Carriage SettlementCreate Freight Settlement Document
1. As a GW Operations Manager for Narita (User: WATANABE) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Air Freight Bookings .
2. Open query Air Freight Bookings “Executed. Not settled. with query view as Settlement.3. Open your freight booking in edit mode.
4. Choose Follow Up Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.
Check if Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.
1.3.3.9 Settlement on the Export Side
The carrier settlement (for pick-up, feeder, airport transfer, and flight), internal settlement (between two internal organizations of an LSP) and customer billing can be performed at different times. For example, the customer billing can be done after you close the HAWB. Sometimes an invoice for the destination station can be sent together with the cargo.
In this test scenario, the complete settlement on the export side takes place after the logistical process is completed.
Most airlines use CASS for the settlement of flights.
Charge calculation take place in the logistical business object (such as, forwarding order, freight order, and freight booking) because the charges are required in the MAWB and HAWB.
After calculation in logistical BO, a recalculation can be performed in the settlement document. This is done in order to ensure up-to-date rates and consider the latest logistical information. In this test scenario, a recalculation in the settlement document is optional.
The settlement documents can be created for a single business object or periodically for multiple ones as a collective settlement document. In the test scenario, we have chosen the first approach.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 83
The settlement can be done manually (used in the test scenario) or automatically in the background.
In SAP TM, only the following preliminary settlement documents are created:
● FWSD (Forwarding Settlement Document)● FSD (Freight Settlement Document)● ISD (Internal Settlement Document)
Accounting-relevant invoices are created in SAP ERP based on data transferred from SAP TM via A2A services. Posting to financials is done in SAP ERP.
1.3.4 Managing Internal Settlement
Context
Internal settlement enables billing processes between two or more internal business units such as the export gateway and the export station. The user at the export gateway is responsible for the air booking and executes the first drayage for the export station. The user at the export station, in turn, is responsible for the overall organization of the export shipment and calculates the profit. Therefore, the user at the export station needs to calculate the costs in the forwarding order which will be billed back by the export gateway to export station for the main leg and any other associated costs at the gateway. The Internal settlement for the forwarding order will be created by the export gateway.
Procedure
1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Internal Settlement Documents .
2. Select query Internal Settlement “relevant documents”.3. Select the line with your freight booking.4. Choose Calculate Internal Charges5. Choose Create Internal Settlement Document.
Results
Transfer Freight Settlement Document to SAP ERP
1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the internal settlement document number (s): ___________________.3. Choose Close.
84 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.4.1 Customer Billing
After the HAWB is finalized, the customer invoice or invoices can be created depending on the incoterm. Prepaid charges are invoiced to the shipper and the collect charges to the consignee or the import station. In the following steps, the customer billing is done based on a single shipment towards the import station, because of incoterm EXW. It would also be possible to create a collective invoice for multiple shipments.
The charge calculation has already been done in the step Completing the House Air Waybill. A recalculation is required only in case of shipment amendments.
Prerequisites
● You have assigned a collect agreement party to your forwarding house (AF-FWH-21 for the import station in Phoenix or AF-FWH-22 for the import station in San Diego).
● In the Agreement Party column on the Actual Route tab page of your forwarding order, you have selected Collect Agreement Party for the pick-up stage, pre-carriage stage, and the main-carriage stage.
Procedure
1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order
2. Select query Air Customer Billing “Export – ready for invoicing”.3. Select the forwarding order number.
4. On the Charges tab page, choose Calculate Charges Calculate Charges (optional) . Choose Save.
5. Choose Follow Up Create Forwarding Settlement Document .6. In the Forwarding Order Settlement Document window, choose Save and Transfer.7. Note the freight settlement document number: ___________________.8. Check if Life Cycle Status FWSD is set to Transferred for Accruals.9. Choose Close.
Result
On the Charges tab page, the invoicing status has changed to Completely Invoiced, since three of the five stages have now been invoiced.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 85
1.3.4.2 Calculating Profitability
Context
A profitability analysis can be done in the forwarding order. All costs and revenues associated with the execution of the forwarding order are considered.
It can be distinguished amongst the following:
● Planned costs resulting from cost distribution in freight orders and freight bookings● Internal charge calculation done on the forwarding order● Planned revenues resulting from the forwarding order● Estimated costs resulting from the cost distribution of freight settlement documents and internal settlement
documents● Estimated revenues resulting from forwarding settlement documents
Based on the above costs and revenues, the system can calculate the planned and estimated profitability.
Procedure
1. As a customer service agent (User: JIME) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .
2. Select query Air Customer Billing “completely invoiced”.3. 3. Select the number of your forwarding order.
4. Choose Calculate Charges Calculate Charges .
5. Choose Calculate Charges Calculate Internal Charges .
6. Choose Calculate Charges Calculate Profitability .7. On the Profitability tab page, the value in the Revenue field should be higher than the value in the Cost field
since the export station is a profit organization. The difference between revenue and costs should be shown in the Profit field.
Results
You have calculated the planned profitability.
86 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.5 Import Process
The import gateway is responsible for the cargo transfer from the airport, the deconsolidation, and the transportation to the import station (de-feeder). In case of a transit, the gateway does a re-consolidation. Lastly, the export gateway takes care of the internal settlement of services and costs occurred at the destination airport or during transportation to the import stations.
The Gateway Operations Manager in the import gateway uses his personal worklist (POWL) to monitor all import freight bookings addressed to the gateway.
The information from the export freight booking is used to create an import freight booking (for more information, see Confirming Departure of the Flight [page 80]) automatically. Similarly, all export forwarding orders in the export freight booking are used to create the corresponding import forwarding orders.
NoteThe user at the import gateway complements import-specific data to the import freight booking and the respective import forwarding orders.
Once the import freight booking has been created, the estimated time of arrival (ETA) and the availability date/time at airport has to be verified. The revised dates and times are then used for arrival preparations and customs transit.
If the cargo originates from 3rd party without TM access, the import freight booking and related import forwarding order will have to be created manually based on the pre-advise documents.
Using a specific worklist, the customer service agent at the import station can view the planned inbound shipments and start the import process. The import station has the responsibility to ensure that the auto-created data of each shipment is correct and complements additional data that is required for customs clearance or organizing the delivery to the consignee.
It will also be able to monitor inbound truck manifests via a worklist when the de-feeder from the import gateway to the import station is planned by the import gateways. Based on the planned truck arrival, the cargo receipt and further downstream processes can be organized.
The import station sends a pre-advice to the consignee and contacts him in order to agree on a delivery date/time and specific customer instructions. They will take care of customs clearance (upon customer request) or any other requested services (like L/C handling, import formalities, value added services, and so on), do a credit limit check, organizes the delivery to the consignee, and creates the customer invoice for the collect charges.
In case of customer self-pick up, the cargo will be handed over to the consignee (or a freight forwarder of his choice) at the import station or sometimes even at the import gateway.
1.3.5.1 Managing Bookings for Import
The import gateway is responsible for the deconsolidation of the import consol (import freight booking). As a first step, it takes control of the import process by setting the import freight booking into a process (Life Cycle Status has the value In Process). After setting this status there will be no updates of the import freight booking from the export freight booking anymore. The import gateway is in close contact with the airline for the coordination of the arrival and adds additional information in the import freight booking that is relevant for the import process.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 87
Procedure
1. 1. As a Gateway Operations Manager for Gateway Los Angeles (User: Collins) in SAP NetWeaver Business Client, choose Gatway Operations Worklists: Air Freight Bookings .
2. Open query Import Not executed with the query view as Execution.3. Mark the entry with the freight booking with the Life Cycle Status as Draft.
4. Choose Set Status Set to In Process .
1.3.5.2 Managing Forwarding Orders for Import
Context
The import station is responsible for the communication with the consignee, the delivery of the cargo to the delivery location and other services requested by the consignee.
As a first step the import station takes control of the import process by setting the import Forwarding Order into process. The Life Cycle Status is set to “In Planning”. Once the status is changed there will be no updates of the import Forwarding Order from the export Forwarding Order anymore.
The import station will check, if the auto-created data is correct and overwrite existing or add additional information relevant for the import process.
Procedure
1. As a customer service agent (User. Watson) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .
2. Open query Air Forwarding Orders “Import - not delivered”.3. Select the line of your forwarding order with the Life Cycle Status as Draft.
4. Choose Set Status Set to In Process .
Results
Note that the import freight bookings are generated based on the export freight bookings. The trigger for the generation of the import forwarding orders are the import freight bookings. That is the import forwarding orders can not be generated without having import freight bookings.
88 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.5.3 Arrival of Cargo at Airport of Destination
Based on the estimated time of arrival or availability date/time at the airport, the user at the import gateway will monitor the actual arrival status (through the airline web page or by phone/fax/email) and make the necessary arrangements with the local customs office. This includes the preparation of customs transfer forms.
The information regarding the arrival of the flight could also been transmitted as and EDI message. In this case arrival status of the booking will be set automatically.
Procedure
1. As a GW Operations Manager for Gateway Los Angeles (User: Collins) in SAP NetWeaver Business Client (NWBC), choose Gatway Operations Worklists. Air Freight Bookings .
2. Open query Import “Not executed” with the Query View as Execution.3. Open your freight booking with the Life Cycle Status field as In Process where you can capture that the airplane
has arrived at the final airport of destination.4. Change to edit mode.
5. Choose Set Status Set to Arrived at Final Airport of Destination .6. Enter ATA (Arrival Date at Final Destination).7. Save your entries.
1.3.5.4 Airport Transfer to Import Gateway and Cargo Receipt
Once the cargo arrives at the destination airport, the physical airport transfer from the destination airport to the import gateway will be planned and executed.
The user at the import gateway can select all freight bookings sorted by carrier, pick-up location, or availability date/time at airport. The user creates one freight order for the transfer from the airport to the import gateway per pick-up location and pick-up time and assigns all the corresponding freight bookings. On the airport transfer manifest/order, it is visible whether the cargo is loose or in a unit load device (ULD), including ULD number and types of the ULDs.
The execution status of the freight order changes to Transfer Planned so that the user at the import gateway can create a personal worklist (POWL) containing the details of all expected transfers. The transfer manifest or freight order is printed and handed over to the truck driver via email or hardcopy.
When the cargo arrives at the import gateway, there are two receiving procedures that are supported by the SAP TM system:
For loose cargo, the procedure is as follows:
1. The cargo arrives at the import gateway.2. The Gateway Operations Manager at the import gateway checks the piece count and verifies potential
discrepancies.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 89
3. The user sets the execution status in the airport transfer order or in the transit warehouse system to Arrived.
For ULDs, the procedure is as follows:
1. The cargo arrives at the import gateway.2. The user at the import gateway checks the piece count, the serial numbers, and the general condition of the
ULDs.3. The user sets the respective status (unloaded) in the airport transfer order (PickUp Freight Order for Delivery)
or in the transit warehouse system.4. After de-consolidation of the ULDs, the piece count of the shipments is checked and potential discrepancies
are verified5. The user sets the respective status (unloaded) in the freight booking or in the transit warehouse system.
NoteFor ULDs, there is a two step method. The Handling Execution Status is first set to Unloaded from Truck. In the second step, the user at the import gateway checks the piece count of the cargo stored in the ULDs and sets the status to Unloaded from ULD.
1.3.5.4.1 Planning Airport Transfer to Import Gateway
The airport transfer to the import gateway and the cargo receipt is planned after arrival of the cargo in the Destination Airport based on the availability date/time at airport.
Procedure
1. As a Gateway Operations Manager for Gateway Los Angeles (User: Collins), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklists. Air Freight Bookings .
2. Open query Import Not Executed with the query view as Execution.3. Open the freight booking with the Handling Execution Status as Arrived and where there is no freight order for
delivery assigned (column FO for Delivery).4. Change to edit mode.5. Navigate to Capacity and Cargo tab page.
6. Select all the ULDs and choose Create Create Freight Order for Delivery .In the Requirement column, if that all the freight units are assigned to the same freight order.
7. Save your entries.8. Open the freight order you just created from the Freight Order for Delivery column.9. Change to edit mode.10. On the Cargo tab page, check if all the freight units are listed.
90 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
11. On the General Data tab, enter the following data:
Table 85:
Field Value
Purchasing Organization AF-FWH-20
Planning and Execution Organization AF-FWH-20
Carrier OAF-CR-05
12. On the Stages tab page, enter stage type 04 – On-Carriage.
13. Choose Check Ready for Transportation Execution .
14. Choose Execution Status Set to Ready for Transportation Execution .15. From the drop down menu for Set Status, choose Set to Departed.
16. Optional Step (only relevant for transit warehousing): Choose Load Plan Status Set Unload Plan to Finalized .
17. Choose Charges/Settlement Calculate Charges .18. Save and close the freight order.
Result
On the Charges tab page, the system displays a basic rate.
1.3.5.4.2 Executing Deconsolidation at Import Gateway Without Transit Warehousing
The cargo receipt in the import gateway is captured after arrival. After unloading of the cargo, the respective status is set.
Procedure
1. As a Gateway Operations Manager for Gateway Los Angeles (User: Collins), in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Worklist: Transfer and De-Feeding .
2. Open query Airport Transfer “today”.3. Open the freight order with the Handling Execution Status as Not Unloaded and Unload Plan Status (Stop) as
Finalized.4. Change to edit mode.
5. Choose Execution Status Set to Arrived .
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 91
6. Choose Execution Status Set to Unloaded7. Save your freight order.8. Navigate to the Execution tab and check if the appropriate events Arrival at Destination and Loading End have
been triggered.9. Save your entries.
Result
Execution of airport transfer from the airport of destination to the import gateway has been finalized and the goods have arrived at the gateway.
1.3.5.4.3 Executing Deconsolidation at Import Gateway with Transit Warehousing
The chapter deals with the receiving of inbound transportation planning results from SAP TM of a freight booking and a truck transporting CHUs (Container Handling Units = ULDs) from the destination airport to the importing gateway. After arrival of the truck in the gateway, the truck will be unloaded and the CHUs will be received. After receiving, an LDAP notification message is sent to SAP TM. After departure of the truck from the gateway, a second LDAP notification message is sent to SAP TM. The HUs shall be unpacked (deconsolidation of the ULD) from the CHUs and placed in the gateway. After unpacking of each CHU is complete,d an LDAP notification message is sent to SAP TM.
Procedure
1. As a warehouse agent for Gateway Los Angeles (User: SMITH) in SAP NetWeaver Business Client (NWBC), choose Transit Warehousing Process Freight Orders .
2. Open query Inbound “Freight Orders for Processing”.3. Open the freight order by clicking on the freight order document number.4. Choose Arrival at Checkpoint.
TU has the status as At Door.5. On the TUs/TU Containers tab, select the TU row and choose Arrival at Door.6. A dialog box appears with the available Doors.7. Select the line with the next free Door.
TU has the status as Arrival and Arrival at Destination status has been sent to SAP TM.8. On the HUs/HU Containers tab, select the HU Container (first line of the table) and choose Receive HU.
Receiving HUs can also be done using an RF device in SAP EWM. For more details, see Transit Warehousing document in Solution Manager Content for SAP EWM 9.3.
9. Choose Receiving Completed.TU has the status as Receiving Completed and Unloading End status has been sent to SAP TM. The received HUs are visible in the freight order in SAP TM (on the Items tab).
92 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
10. Choose Departure from Checkpoint.TU has the status as Departure and the door is free. Departure status has been sent to SAP TM.
11. Close the freight order Screen.
1.3.5.5 Completing the Booking
Context
All forwarding orders and freight units in the freight booking are now available for further planning.
Procedure
1. 1. As a GW Operations Manager for Gateway Los Angeles (User: Collins), in SAP NetWeaver Business Client (NWBC) choose Gatway Operations Worklists. Air Freight Bookings .
2. Open query Import Executed with the query view as Execution.3. Select the line of the freight booking.
4. Choose Set Status Set to Completed5. Choose Save.
Results
The main carriage stage has been executed and final delivery is triggered.
1.3.5.6 Planning On-Carriage (De-Feeder to Destination BU)
Once you receive the cargo at the import gateway, the defeeder planning from the import gateway to the import station begins.
The system plans all forwarding orders listed in the house air waybill against the trucks available in the schedule from the gateway to the station. The gateway dispatcher displays all pre-planned shipments on the personal worklist and uses the transportation cockpit to re-assign shipments from one freight order to another.
NoteIf the total capacity of the freight order exceeds the actual capacity, the gateway dispatcher can manually order additional trucks or use the subcontracting function.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 93
After the freight order cut-off time has elapsed, the freight order is automatically closed for further forwarding order or house air waybill assignment. A preliminary truck manifest is created as a freight order for the user at the import warehouse.
Based on a staging report that is run by the system, potential discrepancy or irregularity codes can be applied and the house air waybill or forwarding order can be blocked for execution in the freight order. Once all discrepancies have been resolved, this block is removed and the house air waybill or forwarding order can be executed together with the freight order to which it is assigned.
Procedure
1. As a Gateway Operations Manager for Gateway Los Angeles (User: COLLINS) in SAP NetWeaver Business Client (NWBC), choose Gateway Operations Transportation Cockpit .
2. If the system does not directly navigate you to the transportation cockpit, select the layout set De-Feeding and choose Continue.
3. Check in the Freight Orders table view whether there is already a feeder which corresponds to the FU stage dates.
4. In this case, drag and drop the FU to the existing freight order.5. If there is no suitable feeder available, expand the schedule that has the same unloading location as your
freight in the lower-left screen area. Daily schedules will be listed (AIR-TRUCKSCHED-03 to BU San Diego or AIR-TRUCKSCHED-04 to Phoenix).
6. Drag and drop your freight unit to a schedule departure that corresponds to the date of stage 4 in your forwarding order.Check if a new freight order is created.
7. Save your entries.8. Once planning is complete, select the new freight order and toggle to edit mode.9. On the General Data tab page, check whether carrier OAF-CR-06 has been entered for the delivery to the
destination BU in Phoenix (in the freight order for the delivery to the destination BU in San Diego, enter the respective carrier OAF-CR-05). Enter purchase organization AF-FWH-20 as well as planning and execution organization AF-FWH-20.
10. In the Stage Type field on the Stages tab page, enter 04 (On-Carriage).
11. Choose Check Ready for Transportation Execution .
12. Choose Execution Status Set to Ready for Transportation Execution .
13. Choose Charges/Settlement Calculate Charges .14. Choose Save.15. Close the freight order.
Result
On the Charges tab page, the system displays a basic rate.
94 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.5.7 Executing On-Carriage (De-Feeder to Destination BU)
Use
Once the truck manifest or freight order has been completed and all cargo has been loaded on the truck, the user at the import gateway sets the status of the freight order at the import gateway to Departed. The status of the forwarding orders and house air waybills on this freight order is automatically set to Departed Gateway W/H.
Cargo Receipt: The status of the freight order at the import status changes to Expected Receipt. The freight order is now ready for planning at the import station and the user at the import station can make arrangements for the reception, customs clearance, and the final delivery of the goods.
Procedure
1. As a GW Operations Manager for Los Angeles (User: Collins) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Transfer and De-Feeding .
2. Open query De-Feeding “today”.3. Open your freight order with the Handling Execution Status as Not Loaded.4. Change to edit mode.
5. Choose Execution Status Set to Loaded .
6. Choose Execution Status Set to Departed .7. Save the freight order.8. Navigate to the Execution tab and check if the appropriate events Loading End and Departure have been
triggered.
1.3.5.8 Executing On-Carriage (Receiving at Destination BU)
Cargo Receipt: the status of the freight order at the import status changes to Expected Receipt. The freight order is now ready for planning at the import station and the user at the import station can make arrangements for the reception, customs clearance, and the final delivery of the goods.
Procedure
1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Order .
2. Open query Gateway De-Feeding today.3. Open the freight order with Handling Execution Status as Not Unloaded.4. Change to edit mode.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 95
5. Choose Execution Status Set to Arrived .
6. Choose Execution Status Set to Unloaded .7. Save your freight order.8. Navigate to the Execution tab and check if the appropriate events Arrived and Unloading End have been
triggered.
1.3.5.9 Managing Internal Settlement for Import
Internal settlement enables billing processes between two or more internal organizational units such as the export gateway and the export station. The user at the export gateway is responsible for the air booking and the airport transfer. The user at the export station, in turn, is responsible for the overall organization of the export shipment and calculates the profit. Therefore, the user at the export station needs to calculate the costs in the forwarding order, which will be billed again by the export gateway to export station for the main carriage and any other associated costs at the gateway. The internal settlement for the forwarding order will be created by the export gateway.
Procedure
1. As a customer service agent (User: Watson) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Internal Settlement Documents .
2. Select query Internal Settlement “relevant documents”.3. Select the line with your freight booking.4. Choose Calculate Internal Charges.5. Choose Create Internal Settlement Document.
Transfer Freight Settlement Document to SAP ERP
1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the internal settlement document number (s): ___________________.3. Choose Close.
1.3.5.10 Delivery to Consignee
This process invloves the following steps:
1. Planning Delivery to Consignee [page 97]2. Executing Delivery to Consignee [page 98]
96 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
1.3.5.10.1 Planning Delivery to Consignee
Context
Based on the customer’s instructions in the forwarding order, the logistics service provider plans the pick-up of goods. The user at the import station creates a freight order that is to be executed by the logistics service provider.
The customer can also deliver the goods himself or through a third-party carrier. In this case, the user at the import station creates a freight order with the shipment details but without planning or execution.
Most airfreight deliveries are shipped to a single location even though they may be delivered in multiple shipments. In this case, the entire booking and planning process in the system has to be done manually without route planning or optimization.
Once the freight order has been marked for delivery, the warehouse of the logistics service provider stages the cargo accordingly. The user can select the freight order from a worklist containg the expected pick-ups and set the status to Shipped or, in case of discrepancies, block the freight order for execution.
Once the shipment of a freight order has been confirmed, the execution status of the corresponding forwarding order or house air waybill changes to Departed BU Warehouse.
NoteAlternative multi-stop scenarios or so-called milk-runs, where sequenced stops are planned at defined locations irrespective of the demand, are also part of the standard of SAP Transportation Management.
Procedure
1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Transportation Cockpit .
2. Select Delivery Requests – unplanned layout set and choose Continue.3. In the transportation cockpit, select the line of your unplanned freight unit in the Freight Unit Stages table view.4. Drag and drop your freight unit on a resource in the Trucks table view.5. Choose Save.
A freight order has been created for the FU stage and is listed in the Freight Orders/Freight Bookings table view.6. Select the freight order that you just created.7. Change to edit mode and enter the purchasing organization and planning & execution organization
corresponding to the source station (for Phoenix OAF-FWH-21, for San Diego OAF-FWH-22).
8. On the Stages tab page, enter the stage type 05 – Delivery.9. Save the freight order.
10. Choose Check Ready for Transportation Execution .
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 97
11. Choose Execution Status Set to Ready for Transportation Execution .
12. Choose Charges/Settlement Calculate Charges .13. Choose Save.14. Close the freight order.
Results
On the Charges tab page, the system displays a basic rate.
1.3.5.10.2 Executing Delivery to Consignee
Once the status of the freight order has been set to Departed BU Warehouse, the user at the import station creates a worklist based on various criteria such as the following:
● Delivery location● Date● Carrier● House air waybill● Expected delivery date and time● Execution
If the parties involved do not use electronic data interchange anyway, the system provides a web-based template enabling Proof-of-Delivery (POD) entry for third parties. The logistics service provider can also enter his data directly into the forwarding order or house air waybill.
NoteIn case of discrepancies, the forwarding order can no longer be blocked for execution since the cargo has already arrived at the customer.
You can now scan and upload a hardcopy of the PoD and e-mail any attachments to the appropriate forwarding order or house air waybill.
Procedure
1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Orders .
2. Open query Delivery – Subcontracted “today”.3. Open your freight order with Handling Execution Status value as Not Loaded.
4. Choose Execution Status Set to Loaded .
98 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
5. Choose Execution Status Set to Departed .6. Save your freight order.7. Navigate to the Execution tab page and check if the appropriate events Loading End and Departure have been
triggered.
1.3.5.11 Managing Freight Settlement for Import
Procedure
Settlement for De-Feeder (Airline to Import Gateway)
Create Freight Settlement Document
1. As a GW Operations Manager for Los Angeles (User: Collins) in SAP NetWeaver Business Client (NWBC), choose GW Operations Worklist: Transfer and De-Feeding .
2. Open query Airport Transfer Executed. To be settled with the query view as Settlement.3. Open your freight order in edit mode.
4. Choose Charges/Settlement Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP
1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.
Check if Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.
On-Carriage Settlement
Create Freight Settlement Document
1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Order .
2. Open Gateway De-Feeding “executed and to be settled” with the query view as Settlement.3. Open your freight order in edit mode.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 99
4. On the Charges tab page, check if the charges have already been calculated. If not, choose Calculate Charges.
5. Choose Charges Settlement Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP
1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.
Check if Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.
Delivery Settlement
Create Freight Settlement Document
1. As a BU Operations Manager (User for Phoenix/San Diego: Smith/Kirk) in SAP NetWeaver Business Client (NWBC), choose BU Operations Worklist: Road Freight Order .
2. Open query Delivery – Subcontracted “executed and to be settled” with the query view Settlement.3. Open your freight order in edit mode.4. On the Charges tab page, check if the charges have already been calculated. If not, choose Calculate Charges.
5. Choose Charges/Settlement Create Freight Settlement Document .
Transfer Freight Settlement Document to SAP ERP
1. In the Freight Settlement Document window, choose Save and Transfer.2. Note the freight settlement document number: ___________________.
Check if Life Cycle Status FSD is set to Transferred for Accruals.3. Choose Close.
1.3.5.12 Customer Billing to Consignee
Use
Transportation-related charges are billed according to the forwarding order Incoterm. All collected charges that have to be billed to the U.S. consignee will be billed by the import station in the U.S. Since the Incoterm of the forwarding order is EXW (Ex Works), all charges will be billed to the consignee.
100 C U S T O M E RAir Freight Scenario: Test Case
Air Freight Scenario: Test Case
Procedure
1. As a customer service agent (User: Watson) in SAP NetWeaver Business Client (NWBC), choose Customer Service Overview Forwarding Order .
2. Select query Air Customer Billing “Import – ready for invoicing”.3. Select the number of your forwarding order.
4. On the Charges tab page, choose Claculate Charges Claculate Charges (optional). Choose Save.
5. Choose Follow up Create Forwarding Settlement Document .6. In the Forwarding Order Settlement Document window, choose Save and Transfer.7. Note the freight settlement document number: ___________________.
Check if Life Cycle Status FWSD is set to Transferred for Accruals.8. Choose Close.
Result
On the Charges tab page, the invoicing status has changed to Completely Invoiced, since three of the five stages have now been invoiced.
Air Freight Scenario: Test CaseAir Freight Scenario: Test Case C U S T O M E R 101
Important Disclaimers and Legal Information
Coding SamplesAny software coding and/or code lines / strings ("Code") included in this documentation are only examples and are not intended to be used in a productive system environment. The Code is only intended to better explain and visualize the syntax and phrasing rules of certain coding. SAP does not warrant the correctness and completeness of the Code given herein, and SAP shall not be liable for errors or damages caused by the usage of the Code, unless damages were caused by SAP intentionally or by SAP's gross negligence.
AccessibilityThe information contained in the SAP documentation represents SAP's current view of accessibility criteria as of the date of publication; it is in no way intended to be a binding guideline on how to ensure accessibility of software products. SAP in particular disclaims any liability in relation to this document. This disclaimer, however, does not apply in cases of willful misconduct or gross negligence of SAP. Furthermore, this document does not result in any direct or indirect contractual obligations of SAP.
Gender-Neutral LanguageAs far as possible, SAP documentation is gender neutral. Depending on the context, the reader is addressed directly with "you", or a gender-neutral noun (such as "sales person" or "working days") is used. If when referring to members of both sexes, however, the third-person singular cannot be avoided or a gender-neutral noun does not exist, SAP reserves the right to use the masculine form of the noun and pronoun. This is to ensure that the documentation remains comprehensible.
Internet HyperlinksThe SAP documentation may contain hyperlinks to the Internet. These hyperlinks are intended to serve as a hint about where to find related information. SAP does not warrant the availability and correctness of this related information or the ability of this information to serve a particular purpose. SAP shall not be liable for any damages caused by the use of related information unless damages have been caused by SAP's gross negligence or willful misconduct. All links are categorized for transparency (see: https://help.sap.com/viewer/disclaimer).
102 C U S T O M E RAir Freight Scenario: Test Case
Important Disclaimers and Legal Information
Air Freight Scenario: Test CaseImportant Disclaimers and Legal Information C U S T O M E R 103
go.sap.com/registration/contact.html
© 2017 SAP SE or an SAP affiliate company. All rights reserved.No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. The information contained herein may be changed without prior notice.Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary.These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. All other product and service names mentioned are the trademarks of their respective companies.Please see https://www.sap.com/corporate/en/legal/copyright.html for additional trademark information and notices.