Agenda for 281st Meeting of

Finance and Contract Committee,

Municipal Corporation Chandigarh

Date: 20.03.2018

Time: 11.00 a.m.

Venue: Conference Room

INDEX

Agenda

Item No.

Subject

1. Confirmation of the minutes of 280th meeting of the Finance and Contract

Committee held on 12.02.2018 at 11.00 a.m. in the Conference Room of the

Municipal Corporation, Chandigarh.

2. Procurement of Choker for cattle impounded in cattle pond.

3. Regarding Procurement of Gur for Safaikaramcharies, Sanitary Jamadars, Sanitary

Beldars and Drivers of MOH Office.

4. Distribution of Tax Demand Bills for 2018-19.

5. Recast estimate for the work of “Reconstruction/Revamping of water meter

chambers of 320 Nos. Houses Sector-56, Chandigarh. (Under the charge of SDE,

M.C.P.H. Sub Division No.6, Chandigarh)

6. Agenda regarding different issues of paid parking areas.

7. To consider the representations of Chandigarh Taxi Operators Association.

AGENDA FOR 2s1•t MEETING OF THE FINANCE AND CONTRACT

COMMITTEE TO BE HELD ON 20.03.2018 AT 11.00 A.M. IN THE

CONFERENCE ROOM OF THE MUNICIPAL CORPORATION,

CHANDIGARH.

AGENDA ITEM N0.1

Confirmation of the minutes of 280th meeting of the Finance and

Contract Committee held on 12.02.2018 at 11.00 a.m. in the Conference Room

of the Municipal Corporation, Chandigarh.

~Agenda item No .. _cx_ ________ _ Subject:

Procurement of Choker for Catties impounded In cattle P0 " d .

. The Municipal Corporation, Chandigarh is responsible to make Chandigarh

city free from menace of stray Catties. The stray cattJes impounded, in two Cattle Pounds,

s ituated at Ind. Area, Ph- 1 , Chandigarh. The impounded Catties ar~ served by Choker as

some of impounded catles have been found off feed due to ingestion of polythene which

chock their digestion system i.e . 1151t1 of the impounded catties to avoid this condition,

Choker (wheat Bran) 2 Kg per cattle per day.

The office invited E-Tender for the procurement 'of choker for Cattle

Pounds, Ind. Area Ph-I , after having the approval of Worthy CM~. The bid submission

·starts on 01 .12.2017 & ends on 15.12.2017. Four firms submitted bid for E-tender. The

technical bids were opened by committee consisting of s.o. (Accounts) Supdt. , Accounts

and Mohinder Pathak (CSI) on 27.12.2017. All Four finns has submitted requisite

documents as per annexure-C. Hence, all firms are technical eligible.

There after financial bid of all the eligible firms are opened on 29. 12.2017 &

downloaded (X-1) the rates offered by firms are as:-

Choker (wheat Bran) (Rate per Qtl.)

Sr. Description of work AarAar U.K. Janvl Mannat No. Enterprises Blshwas Enterprises Klngra

1 . Choker (Wheat Bran) Rs. 2078/- Rs. 2460/- Rs. 2190/- Rs. 21951-

As per B.O.Q comparative Chart the rate quoted by Aar Aar Enterprises· is

L-1 for the supply of Choker (wheat Bran) i.e. Rs. 2078/- per Qtl. _

The rates of Choker (wheat Bran) of previous tender ~re as under:-

Sr. No. Description of work Rates per Qtl. L-1

1 . Choker (Wheat Bran) Rs. 20451- Davinder Kumar

The agenda la placed before F&CC for approval to procure 1460 Qtl. @

Rs. 2078/- per Qtl. From M/a Aar Aar Enterprlaea. The expenditure involVe will be

Rs. 30,33,880/- for one year.

c

AGENDA ITEM NO. 280.2

Agenda item No. 3 ----------Subject: Reg rc1 · 1 • sanitary

J a •ng procurement of Gur for Safaikaranmchar e • 1 lstratlv• amadar.s. Sanitary Beldars and Drivers of this office - Adm n

approval thereof.

It is submitted that .F&CC considered and resolved as under for the

procurement of 38000 Kg of Gur for one years.

condit ions.

Sr. No.

1

2 .

3 .

The Committee considered and approved the expenditure amounting to Rs. 18,55,920/- (Rupees eighteen Lac Flf'ty Five Thousand Nin• Hundred Twenty only) for procuring 38,000 Kg. Gur for Safaikaramcharies for One yaar from Mis Defe_nce General Store.

s. C.F. No. 35, Sector-28-C, Chana,garh.

As per settled terms & conditions of ONIT.

<#Period of contact ,Or supply of gur will be on• year after date of

acceptance and can be extended upto ,,,,.. ,,..r.s on year to year

basis with the consent of successful bidder and approval of

competent authority"

The vendor has consented to supply the material on the same tenns &

The quantity required is as under:-

Period Quantity

October, 2017 to January 2018 9538 Kg (for e lig ible class-Ill & IV emolovee\ 01 .02.2018 to 31 .01 .2019 29,232 Kg. <for elig ib le class-Ill & IV em- ,1

For cattle pound 11.000 Kg.

Total 49.770Kg

The agenda is placed before F&CC for seeking ex-post facto approval/ ·to

procure/disbursement of Gur for the period October, 2017 to January, 2018 for 9538 Kg.

Gur and approval for 01 .02.2018 to 31 .01 .2019 for 40232 Kg. Gur thereby totaling

49770 Kg. Gur from Mis Defence General Store, S .C .F . 35, Sedof--28-C, Chandigarh

@ 48.84 per Kg.

AGENDA ITEM NO. 280.3

work tor distribution ot tax demand bill.a were

ssign d to M/s Siddharth. A Couriers & cargo Associates at

Rs. I- per packet upto 250 grams and Ra. l./- for addition~l

250 grams :for providing Courier services to the Tax Branch in

Tri-city i.e. Chandigarh, Mohal.i & Panchkul.a. The contract of

courier services is upto 30.03.2018. The delivery rate of

such notic sis poor. Th re are number of complaints from the

ss ss s for non-receipt of notice or . receipt after due date

of noti.ce.

Th rates for distribution of tax demand bills in

Tri-city and across the country from · the courier companies

were invited through public notice vid• this · office letter

No. 3278 dated 12.01.2018 ~ut no response is received.

It is further submitted that General Post Office

launched a scheme tor corporate customers and regular users.

Special. facilities for regular speed post customers are as

under:-

1. Same day delivery in major cities of Punjab for bu~k as

wel.l. as retail customer.

2. Refund in case of delay.

3. Discount structure as under:-

Monthly speed po.st business Discount structure

Ra.50,000/- to 5,00,000/- 10,

Rs.5,00,001/- to 25,00,000/- 1s,

Ra.25,00,001/- to 100,00,0001- 20,

R•.100,00,001/- to soo,00,0001- 2s,

Above ~.!)00,00,000/- 30,

4. Free door � tep pickup tacil.ity tor bul.k apeed post

article• from premi•••· ~- Xnternet baaed track and trace facility.

6. Xndi.a po� t

1.nti.matinc;,

aend SMS to the addr••••• and the

the arrival and del.ivery etatua to the

numbers captured at th• time of booking.

sender

mobil.e

AGENDA ITEM NO. 280.4

The rates/tariff chart is as unde:c-:-

Weight

Upto -50 Grams 51 Grams to 200 Grams 200 Grams to 500 Grams Additional 500 Grams or

Local (within Municipal Limits ) Rs. 15

Rs. 25

~

AboveUpto 200 1001 to201 to KmS2000Kms 2000 Kms1000 Kms

Rs. 35 Rs . 35 Rs. 35

Rs. 35 Rs . 60Rs. 40

Rs. 30 Rs. 50 Rs. 60

Rs. 10 Rs . 15 Rs . 30

part thereof

It is further submitted that

Rs. 80

Rs. 40

Rs . 35

Rs . 70

Rs. 90

Rs. 50

as per distribution

system of the G.P.O., sector 17, Chandigarh, the Chandigarh

and Manimajra are covered in the local area but Panchkula a nd

Mohali covered in the outstation area. Approxirnatel.y 1. 52

lacs demand notices of property tax to the assesses and

residential and commercial are to be sent in the Tri-city and

across the country during the next Financial Year 2018-1 9.

The Debts Recovery Tribunal -I II, Registering and

Licensing Authority, Survey of India and Income Tax

Department ( E) have also awarded a contract to the Post

office for the delivery of the notices/letter etc. The copy

of the contract awarded by r e spective departments are placed

at Annexure-A, B, C and D.

In case the notices are to be sent through General

Post Office approximately expenditure will be Rs. 22-25 lacs.

To avoid any complaint and proper services of notices, we

may, award contract to the General Post Office for the

·delivery o f notices during the Financial Year 2018-19.

The matter i s placed before the F&CC for consideration and approval.

~ Addition~sioner Municipal Corporation Chandigarh · •

nda Ite m No._._5...c._ ___ _ ON/ REVAMPING

SUBJECT: RECAST ESTIMATE FOR THE WORK OF "RECONSTRUCT! SECTOR-56 ,

OF WATER METER CHAMBERS OF 320 NOS. HOUSES UB DIVISION CHAND IGARH. (UNDER THE CHARGE OF SDE, M .C .P.H S N0.6 CHANDIGARH) ".

. r in General Estima t e has been already approved in its 246 th mee ,ng

House which is not workable, hence the estimate has been recast with changed

design a nd adding some items as per site requirement. Accordingly t h e amount of

estimate increased from Rs.5.27 Lakh to Rs . 13.87 Lakh.

The necessity of its preparation has arisen due to the fact that a

complaint regarding the water contamination in drinking water in 80x4=32o nos.

EWS Houses was received from the area councilor on doted 18.04.2017. Therefore, a

joint inspection was conducted by the SOE, M .C.P.H Sub Division No.6 Chandigarh

along with Sh. Sanjiv Chauhan SOE. During inspection it was found that there was a

major <: ewerage blockage at EWS Houses Sector-56, Chandigarh. Water Meter

chambers were also completely filled up with overflow ing sewer water due to water

meter installation below Ground level. The residents of the area also complaint

about the contaminated water reaching the houses & showed great resentment .

As such an estimate amounting to Rs. 13.87 Lac duly allowed by

competent authority is hereby placed before the Water Supply & Sewage D isposal

Committee meeting held on 26.05.2017 at 2 .00 P.M . The committee considered &

approved the rough cost estimate amounting to Rs. 13.87 Lac . tor the

Reconstruction/revamping o f water meter chambers of 320 nos . houses sector-s6 .

Chandigarh subject to ratification from the General

Chandigarh . (Copy of minutes of meeting attache d a t Flag ' A ').

House of MC

Accordingly the agenda duly allowed by th e corn pe ten t authori ty is

placed before the General House of MC Chandigarh for ratification ,. fr . · o. am,ng a

policy mat ter for all the colon ies in the city Chandigarh for reco t 1. ns rue 10n /revamp ing ot wafer m e ter chambers.

s~ E CMCPH- 2

~~

AGENDA ITEM NO. 280.5

Subject:- Agenda regarding different issues of paid parking area.

T .h k k . lots and one e wor of operation and management of 25 paid par ing

Multi Level Parking in Chand igarh has b ee n allotted to M/s Arya Toll Infra Ltd, Mumbai

vide th is office memo no . 686 dated 16.06.2017 and firm has taken th e physical

possession on 19.06.2017.

An amount of Rs. 5,77 ,38,73 5/- was due against the firm as on 3 1 -03-2018

out of which M/s Arya Toll Infra , Li mited h as deposited an a mount of Rs . i .OO Crore

vide RTGS No. BKIDH18075834234 and ass ured that they will deposit a n amo_unt o f Rs.

15,17 ,996/- by 17 .03.2018. Further the fi rm have submit follow ing schedule for

depositing the balance payment alongwith interest (Annexure 'A') :-

25% of pending amount by 2 5 .0 3.2018

25% of p e ndi n g amount by 1 5 .04.2018

25 % o f p e nding amo unt by 30.04.2018

25 % of pending a mount by 15 .05 .2018

The r e pres entative of M/s A r y a Toll Infra, Lim ited is invited and the

matter w a s discussed by him on 1 5 .03 .2 01 8 in the office room of W /CMC. The matter is

placed before F&CC for taking appropria t e d e cision on the fo llow ing po ints:-

Sr No.

1.

1. The firm h a s not depos i ted the amount pending against him i. e . Rs.

04,77,38,735/- . Decision is to be taken whether the firm may be allowed to

deposit the balance payment as per above mentioned s c hedule.

2 . M/s Arya Toll Infra, L imited h a s int imated that v e ndors a r e sitt i ng in the

parking area in front of K i r an Cinema & Sh ashtr i Market, Sector 22.

Chandigarh due to which they a1·e fa c ing huge losses.(Annexure 'B')

3 . The office has made the follo wi ng fo r mula fo r ca lcul a t ing the penalty o f

haphazard park ing due to hourl y bas is r ates of p a rk ing:-

Descrlpttonofvehlcl;-;-- ; c~icuiatlon Rates of Two wheelers S+-lO+ ts+·20+ 2s·=

1

7S /S= .,

Rs.1S/·

L---- -1------:~--:-:~-"7----t-R ates of Four Wheelers 10+20+30+40+50=1. 50/5= 2 . Rs. 30/·

- --- -·. ·· - _ _ _ _ l . .. -- · ·- ·- .. - - - ·.

AGENDA ITEM NO. 280.6

The decision is required on the above said proposed rates of penalty of

haphazard parking.

4· The firm has agreed to pay the penalty but requested that the overcharging

made by them may not be count as occasions of cancellation of the license.

Decision is required to be taken in this regard.

S. M/s Arya Toll Infra, limited has requested to wave - off penalties imposed on

them and also wave-off penalties which are pending to be dealt on inspection

reports submit by SIE, MCC due to rate of calculating haphazard parking was

not finalized till date.

The matter is place before the F&C

appropriate decision.

Chandi arh.

issioner, · i al Corporation,

Item No. T

Subject:- To consider the representations of Chandigarh Taxi

Operators Association.

The F&CC in its meeting held on 24.11.2017 decided that

the taxi stands be allotted a fresh through e-tender (Annexure 'A').

Accordingly the parking branch is preparing the e-tender and the

committee is under process to finalize it.

In the mean time various Representations of Taxi

Operators Association, have been forwarded to the Municipal

Corporation, Chandigarh by Member of Parliament (Lok Sabha),

Chandigarh Smt. Kirron Kher and Sh. Satya ~al Jain Ex-MP and Senior

Advocate, Addi. Solicitor General of India, member Law Commission of

India, with comments to resolve the issue, which are placed below at

Annexure 'B', 'C' & 'D'.

The matter is placed before F&CC for consideration and

taking appropriate decision.

141 co.:::lssl/er, r Municipal Corporation,

Chandigarh.

Agenda

AGENDA ITEM NO. 280.7