Secondary Data

Marlys BucherDan Smith

Secondary Consortium Data Reports1S1 Academic Attainment in Reading/Language Arts1S2 Academic Attainment in Mathematics2S1 Technical Skill Attainment (TSA Concentrators) 3S1 School Completion4S1 Student Graduation Rates (NCLB prior year) 5S1 Placement*6S1 Nontraditional Participation 6S2 Nontraditional Completion Enrollment

*MOHE data match beginning FY12 data collection (FY10 and FY11 sampling years)

ReportsOther Reports (current year)

Career Cluster Report by the 16 career clustersUnduplicated Counts

Program Report 6 digit program codes Only reported for those approved for each district

Course Report 6 + 2 digit course codes Provides overall unduplicated counts

(Data by school, district, consortium, state)

Reporting CategoriesAll data reported out by

GenderEthnicity (7 codes as of 2011 data)Special Populations

Individuals with Disabilities Economically Disadvantaged Nontraditional Enrollees Single Parents Displaced Homemakers Other Educational Barriers Limited English Proficiency Migrant

Duplicated or Unduplicated Data - specified in the report

Carl D. Perkins Record Layout 2011 (for year 10-11 and beyond)

Data Item Spaces Placement Fill Justification

NumbersSchool Year 2 1 - 2 Right Justify, leading zero fillSchool District 4 3 - 6 Right Justify, leading zero fillDistrict Type 2 7 - 8 Right Justify, leading zero fillSchool Number 3 9 - 11 Right Justify, leading zero fillMARSS ID Number 13 12 - 24 Right Justify, leading zero fillProgram Code 6 25 - 30 Right Justify, leading zero fillCourse Code 2 31 - 32 Right Justify, leading zero fillCourse Length in Minutes 5 33 - 37 Right Justify, leading zero fillGrade Received 1 38 P / NTeen (single) Parent 1 39 Y / NDisplaced Homemaker 1 40 Y / NIs a TSA Given 1 41 Y / NStudent Proficiency 1 42 P / N

 42 Digit Code Example: 0528530104000000000000001407101504840PNN YP

(140710 is program code and 15 is the course code (see above in grid), TSA given/ student Proficient)

Other Data ElementsValid Course ID Table

Program Approval Data Base with 8 digit code by districtStudent MARSS Data

MARSS ID NumberNameTeen Parent/displaced HomemakerSpecial PopulationsMigrantGraduation/Dropout record

MCA DataRequired Assessments for Graduation

Definitions (from the IT Tables)Eligible

Student who has take or is currently enrolled in an approved CTE course and has an active enrollment record in MARSS for the current reporting year.

ParticipantAn individual who has participated in career

and technical education courses in one career field for 100 hours or more

ConcentratorAn individual who has participated successfully

(passing grade) in career and technical education courses in one career field for 240 hours or more

1S1 Academic Attainment in Reading/ Language Arts*Numerator: Number of CTE concentrators who have met

the proficient or advanced level on the Statewide high school reading/language arts assessment administered by the State under Section 1111(b)(3) of the Elementary and Secondary Education Act (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.

Denominator: Number of CTE concentrators who took the ESEA assessment in reading/language arts whose scores were included in the State’s computation of AYP and who, in the reporting year, left secondary education.

*FY 11 Definition uses MCA10.*FY12 and FY13 Definition will use the GRAD portion of the

MCA10.

1S2 Academic Attainment in Mathematics*Numerator: Number of CTE concentrators who have met

the proficient or advanced level on the Statewide high school mathematics assessment administered by the State under Section 1111(b)(3) of the (ESEA) as amended by the No Child Left Behind Act based on the scores that were included in the State’s computation of adequate yearly progress (AYP) and who, in the reporting year, left secondary education.

Denominator: Number of CTE concentrators who took the ESEA assessment in mathematics whose scores were included in the State’s computation of AYP and who, in the reporting year, have left secondary education.

*FY 11 Definition uses MCA11.*FY12 and FY13 Definition will use the GRAD portion of the

MCA11.

2S1 Technical Skill Attainment*Numerator: Number of Secondary CTE Concentrators

within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who pass any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained. (FY10-11, 11-12, 12-13)

Denominator: Number of Secondary CTE Concentrators within Programs of Study selected by the state for which state-approved technical skill assessment instruments have been identified who attempt any of those identified technical skill assessment instruments pertinent to the Program of Study in which concentrator status is obtained.

* FY11 is the first year of TSA reporting for Secondary

3S1 School Completion

Numerator: Number of CTE concentrators who earned a regular secondary school diploma during the presorting year.

Denominator: Number of CTE concentrators who left secondary education during the reporting year.

4S1 Student Graduation Rates (Prior Year Data)

Numerator: Number of CTE concentrators who, in the reporting year, were included as graduated in the State’s computation of its graduation rage as described in Section 1111(b)(2)(C)(vi) of the ESEA.

 Denominator: Number of CTE concentrators who, in the

reporting year, were included in the State’s computation of its graduation rate as defined in the State’s Consolidated Accountability Plan pursuant to Section 1111(b)(2)(C)(vi) of the ESEA.

5S1 Placement (Prior year data)Numerator:

Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education PLUS The number of Secondary CTE Completers who do not register as participating in higher education in a data match through the Minnesota Office of Higher Education but do respond positively to a survey request for information pertaining to their higher education, employment or military status. (AY: 10-11)

{Number of Secondary CTE Completers who register as participating in higher education in a data match through the Minnesota Office of Higher Education (FY11-12, 12-13)}

Denominator:Number of Secondary CTE Completers. (AY: 10-11, 11-12, 12-13)

6S1 Nontraditional Participation

Numerator: Number of CTE participants from underrepresented gender groups who participated in a program that leads to employment in nontraditional fields during the reporting year.

Denominator: Number of CTE participants who participated in a program that leads to employment in nontraditional fields during the reporting year.

6S2 Nontraditional Completion

Numerator: Number of CTE concentrators from underrepresented gender groups who completed a program that leads to employment in nontraditional fields during the reporting year.

 Denominator: Number of CTE concentrators who

completed a program that leads to employment in nontraditional fields during the reporting year.

Data for FY10Core Indicator OVAE

STATE1S1 Reading 67.00%

69.703%1S2 Mathematics 44.00%

35.28%2S1 Technical Skill* 88.33% 89.41%3S1 Completion 73.33% 98.38%4S1 NCLB Graduation** 82.00%

96.71%5S1 Placement**/*** 88.33% 48.78% 6S1 NT Participation 39.00% 49.53%6S2 NT Completion 36.00% 32.50%* Proxy 2 courses ** Prior Year *** First year with

MOHE Data

Data for FY11 (state data not available until December 2011)

Core Indicator OVAE STATE

1S1 Reading 70.00% 1S2 Mathematics 48.00% 2S1 Technical Skill* 90.00% 3S1 Completion 76.67% 4S1 NCLB Graduation** 83.00% 5S1 Placement**/*** 90.00% 6S1 NT Participation 39.50% 6S2 NT Completion 36.50% * TSA year 1 ** Prior Year ***

MOHE Data

Negotiations with OVAE FY12-141S1 and 1S2 Reading & Mathematics

Received permission to use the GRAD portion as of FY12 and FY13

2S1 Technical Skill AttainmentNew for FY11 - TSA in 5 areasAdd 8 more for FY12

5S1 PlacementData from MOHE

6S1 and 6S2 Nontraditional DataCollecting data by courses rather than

program (reviewing data - will renegotiate with OVAE)

Data Submissions for the P-FileMarch

MDE submits any changes to the Minnesota Certified Software Vendors for character layout

Table C – Table of Career and Technical Education Programs and Licenses

JuneDistricts CTE personnel (teacher, counselor,

local designated CTE contact) should ensure that all data is available for the P-file submission (appropriate programs/courses, course length in minutes, proficiency status for the courses, TSA identifier, and TSA proficiency

MDE web submission site is opened

Data Submissions for the P-File continuedEarly June through the end of September

P-files submitted to MDE via the web based submission

(*Written directions are provided to all identified district personnel who download the data file - 1 per district)

MARSS errors are reported back to the local districts and Consortium Coordinators

Beginning in August, MDE sends out reminders of data download status to all identified district personnel and 26 Perkins secondary consortium coordinators

September MDE phones all districts who have yet to complete the data submission

September 29, 2011: WEB SITE CLOSES FOR FY11 CARL PERKINS DATA

SUBMISSION

Data Submissions for the P-File continuedOctober – Updates for the FY11 MARSS data

are due to MDENovember – Initial data is examined for

accuracyDecember – Data is due to OVAE via EDENJanuary – *Data Reports available for district

download. Consortia directors should ask the local district personnel for copies of the district reports. (*Written directions are provided to all identified district personnel who download the data file - 1 per district)

February – plan for changes for next fiscal year

Questions and Comments can be sent to:

marlys.bucher@state.mn.us

An FAQ will be set up on the MnSCU web site under events for each Webinar.

Upcoming Professional Development Eventshttp://www.cte.mnscu.edu/professionaldevelopment/index.html

Perkins Accountability II - Postsecondary WebinarSept. 29, 20112:00 p.m. - 3:00 p.m.

Annual Perkins Consortium Coordinators MeetingNovember 9, 2011Hennepin Technical College, Brooklyn Park, MN

Fall Career & Technical Education ConferenceCTE: Learning that Works for MinnesotaNovember 10, 2011Crowne Plaza West, Plymouth, MN

Thanks for joining us today!We value your feedback about today’s session. Please click on the link in the chat window now

to complete the session evaluation or go to:https://docs.google.com/spreadsheet/viewform?formkey=dDNwbTFQZUR0YWVycmh3dXJ5Vnp2eVE6MA

REMINDER: For secondary participants, Continuing Education Units (CEU’s) will be made available for teachers and administrators for this series of webinars.  In order to get the necessary certificates you must complete the session evaluation.