AGENDA CH 16, 2020 Council Chambers Regular Meeting 10:00

AGENDA ● MARCH 16, 2020

Council Chambers Regular Meeting 10:00 AM

402 LEE STREET

DECATUR, AL 35601

Decatur City Generated: 3/16/2020 3:06 PM Page 1

Council President

Paige Bibbee

District 1

Billy Jackson

District 2

Kristi Hill

District 4

Charles Kirby

District 5

Chuck Ard

Agenda City Council March 16, 2020


I. CALL MEETING TO ORDER:

II. INVOCATION:

III. PLEDGE OF ALLEGIANCE:

IV. ROLL CALL OF ELECTED OFFICIALS:

V. APPROVAL OF MINUTES:

A. City Council - Regular Meeting - Feb 17, 2020 10:00 AM

VI. APPROVAL OF MONTHLY BILS::

A. February, 2020 - Monthly Bills

(Requested by Stacy Gilley, City Clerk)

VII. PUBLIC HEARING:

A. Resolution No. 20-70 - Approve Request for Off Premise Beer and Wine License for

JK Narayan Inc., d/b/a Wavaho located at 5006 Highway 31 S. Decatur, AL 35603

(Requested by Sal Jasso, Revenue Department)

VIII. RESOLUTIONS:

A. Resolution No. 20-89 - Declare a State of Emergency for the City of Decatur


B. Resolution No. 20-71 - Approve MUB Expenditure of $147,228 for FY20 Distribution

Pole Replacement Contract Labor

(Requested by Rebecca Sheets, Municipal Utilities Board)

C. Resolution No. 20-72 - 20-72 : Request by AT&T to modify their equipment on the

existing wireless facility located at 47 Thurston Park Road, Decatur, AL,


D. Resolution No. 20-88 - Appoint Director of Decatur Youth Services

(Requested by Richelle Sandlin, Human Resources)

E. Resolution No. 20-73 - Approve Change Order #1 Enolam Pocket Park in the amount

of $2,846.25

(Requested by Allen Stover, Community Development)

F. Resolution No. 20-74 - Adopt The International Standards for the Professional

Practice of Internal Auditing and City of Decatur, Alabama Internal Audit Charter

(Requested by John Andrzejewski, Finance Department)

G. Resolution No. 20-75 - Award Bid #20-014 for Mowing of the City Cemetery to

GreenMan Lawn & Irrigation

(Requested by Charles Booth, Purchasing Department)



H. Resolution No. 20-76 - Award Bid #20-015 for Weed Abatement to Neville Lawncare


I. Resolution No. 20-77 - 4746 : Approve Purchase of 2020 Dodge Ram 4500 Utility

Truck for Street & Environmental Services in the amount of

$54,873.34 (Funding source - Alley Fee)

(Requested by Rickey Terry, Landfill Department)

J. Resolution No. 20-78 - Authorize Mayor to execute RiverTree Systems, Inc. Audit

Agreement


K. Resolution No. 20-79 - Final Revocation of Business License- Ameen Alhubaishi dba A

and B Enterprises Inc., Sonoco


L. Resolution No. 20-80 - Final Revocation of Business License- Marwan Abulohoum

dba. Vape & More


M. Resolution No. 20-82 - Approve a budget amendment to purchase a 6 Ton Fork Lift

for the Street & Environment Services - Garage in an amount not to exceed $40,000


N. Resolution No. 20-83 - 4770 : Approve a budget amendment to purchase a large

dump truck for Parks and Recreation (Funding Source GFUB)


O. Resolution No. 20-84 - Approve a budget amendment to repair the City Hall Boiler in

an amount not to exceed $26,634


P. Resolution No. 20-85 - Approve Budget amendment to repair the Princess Theatre

Roof in an amount not to exceed $18,400


Q. Resolution No. 20-86 - Approve Budget amendment to replace the Decatur Pubic

Library Roof in an amount not to exceed $196,000


R. Resolution No. 20-87 - 4767 : Approve a budget amendment to replace the flooring

in Clerk/Revenue Department in an amount not to exceed


IX. ORDINANCES - FIRST READING

A. Ordinance No. 20-4398 - Basic Standards of Care and Control of Dogs-Tethering

(First Reading)

(Requested by Herman Marks, Legal Department)



B. Ordinance No. 20-4399 - Model Airplane Club lease at Landfill (First Reading)

(Requested by Herman Marks, Legal Department)

X. APPEAL HEARING - FIRST RESPONSE AMBULANCE SERVICE

XI. ADJOURNMENT:

THE NEXT COUNCIL WORK SESSION WILL BE HELD ON MARCH 30, 2020 AT 5:00PM.

THE NEXT REGULAR COUNCIL MEETING WILL BE HELD ON APRIL 6, 2020 AT 6:00PM.

NOTE: CHANGES TO A CITY COUNCIL AGENDA MAY BE NECESSARY PRIOR TO THE CITY

COUNCIL MEETING. SUCH CHANGES MAY NOT BE INCLUDED ON THE CITY COUNCIL

AGENDA ON THE WEBSITE.

PLEASE BE ADVISED: ANYONE PLANNING TO MAKE A PRESENTATION TO THE COUNCIL

AT A WORK SESSION OR RELATED TO AN ITEM BEING ADDRESSED AT A COUNCIL

MEETING THAT WILL REQUIRE AUDIO/VISUAL EQUIPMENT (I.E. POWERPOINT, SCREEN,

PROJECTOR, ETC.) ARE REQUIRED TO NOTIFY THE INFORMATION SYSTEMS DEPARTMENT

TWO BUSINESS DAYS BEFORE THE PRESENTATION AT 256-341-4700.

RESOLUTION 17-279

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the following regulations are hereby adopted in addition to

the provisions of City Ordinance and other Law to govern the conduct of City Council meetings, with the intent to expedite the transaction of the business

of the City Council in an orderly fashion; and read as follows:

ADOPTED REGULATIONS OF THE DECATUR CITY COUNCIL

Number of speakers will be determined at the discretion of Council President

Time Limit - 3 minutes per person

Persons may speak once per issue until everyone has a chance to speak

Sign in is required to speak

No Profanity

No personal attacks that are unrelated to issues of public interest

No personal promoting of business ventures

BE IT FURTHER RESOLVED that these regulations shall be posted and in full force and effect upon adoption.

Read, passed and adopted this the 2nd day of October, 2017

SUMMARY ● FEBRUARY 17, 2020

Council Chambers Regular Meeting 10:00 AM

402 LEE STREET

DECATUR, AL 35601


I. CALL MEETING TO ORDER:

Council President Bibbee called the meeting to order at 10:00AM.

II. INVOCATION:

Wally Terry, Economic and Community Development Director provided the invocation.

III. PLEDGE OF ALLEGIANCE:

Wally Terry, Economic and Community Development Director led the Pledge of Allegiance.

IV. ROLL CALL OF ELECTED OFFICIALS:

Attendee Name Title Status Arrived

Paige Bibbee Council President Present

Billy Jackson District 1 Present

Kristi Hill District 2 Present

Charles Kirby District 4 Present

Chuck Ard District 5 Present

V. APPROVAL OF MINUTES:

A. January 21, 2020 - 9:30AM Work Session


RESULT: ADOPTED [4 TO 0]

MOVER: Chuck Ard, District 5

SECONDER: Kristi Hill, District 2

AYES: Bibbee, Hill, Kirby, Ard

ABSTAIN: Jackson

B. February 3, 2020 - 5:30PM Work Session


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Minutes City Council February 17, 2020


RESULT: ADOPTED [UNANIMOUS]

MOVER: Charles Kirby, District 4

SECONDER: Chuck Ard, District 5

AYES: Bibbee, Jackson, Hill, Kirby, Ard

C. City Council - Regular Meeting - Feb 3, 2020 6:00 PM





VI. MONTHLY BILLS:

A. Approve January 2020 - Monthly Bills


RESULT: FAILED [4 TO 0]



AYES: Bibbee, Jackson, Hill, Ard

ABSTAIN: Kirby

VII. RESOLUTIONS:

A. Resolution No. 20-40 -

20-40: Approve Special Use Permit Request by Verizon to modify equipment on tower located at 1406

Chadwell St. SW


RESULT: ADOPTED [4 TO 1]

MOVER: Kristi Hill, District 2


AYES: Bibbee, Hill, Kirby, Ard

NAYS: Jackson

RESOLUTION

20-40

APPROVE SPECIAL USE PERMIT REQUEST BY VERIZON TO MODIFY EQUIPMENT

ON TOWER LOCATED AT 1406 CHADWELL STREET

RESOLUTION NO. __________

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WHEREAS, Verizon has requested to modify their equipment on the existing wireless

telecommunications facility located at 1406 Chadwell Street, Decatur, AL, to provide enhanced wireless

services essentially within the corporate limits and police jurisdiction of the City of Decatur, and;

WHEREAS, Verizon has complied with City’s Ordinance No. 19-4351 and has demonstrated the

need for a wireless facility to consistently deliver reliable services in the identified area, and;

WHEREAS, both the City and Verizon customers in the City of Decatur will benefit from improved

service; and,

WHEREAS, the City’s consultant, The Center for Municipal Solutions (CMS), recommends the

granting of a Special Use Permit for this modification of Verizon’s equipment on the existing tower located

at 1406 Chadwell Street, which consists of a 149’ monopine tower;

THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama that

Verizon is hereby granted a Special Use Permit to modify equipment on the exiting self-support tower

located at 1406 Chadwell Street, Decatur, Alabama.

As recommended by CMS, the Special Permit is subject to compliance with the following conditions prior

to the issuance of said permit and/or a Certificate of Completion:

1. To prevent warehousing of permits or authorizations and to assure the best service to the City’s residents as expeditiously as possible, the facility must be built, activated and be providing service no later than one hundred eighty (180) days after the issuance of the Special Use Permit or other applicable authorization, subject to commonly accepted force majeure exceptions acceptable to the City. Verizon may petition the City for an extension of this for good cause shown, but the decision whether or not to grant the extension shall exclusively be the prerogative of the City.

2. Verizon must provide contractor information with construction schedule to City and to CMS prior to issuance of the Building Permit.

3. At the completion of construction, the Applicant must notify the City’s consultant and provide proof that all inspections have been satisfactorily completed and the project is ready for a final on-site inspection. Upon passing the final inspection, a recommendation to issue a Certificate of Occupancy shall be made.

4. The Certificate of Occupancy shall not be issued until all fees and costs associated with this Permit, including inspections, have been paid.

5. The provision of the Certificate of Completion for this work shall be a pre-condition for any future modifications of any kind by this carrier, at this facility.

ADOPTED this 17th day of February, 2020.

Enacted and approved this 17th day of February, 2020, at Decatur

B. Resolution No. 20-41 -

Approve Special Use Permit request by Verizon to modify their equipment on the monopole tower located

at 2625 Centron Avenue SW, Decatur, AL,


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RESOLUTION

20-41

APPROVE SPECIAL USE PERMIT REQUEST BY VERIZON TO MODIFY THEIR

EQUIPMENT ON THE MONOPOLE TOWER LOCATED AT 2625 CENTRON AVENUE

SW, DECATUR, AL,


WHEREAS, Verizon has requested to modify their equipment on the existing wireless telecommunications facility located at 2625 Centron Avenue SW, Decatur, AL, to provide enhanced wireless services essentially within the corporate limits and police jurisdiction of the City of Decatur, and;

WHEREAS, Verizon has complied with City’s Ordinance No. 19-4351 and has demonstrated the need for a wireless facility to consistently deliver reliable services in the identified area, and;

WHEREAS, both the City and Verizon customers in the City of Decatur will benefit from improved service; and,

WHEREAS, the City’s consultant, The Center for Municipal Solutions (CMS), recommends the granting of a Special Use Permit for this modification of VERIZON’s equipment on the existing tower located at 2625 Centron Avenue SW, which consists of a 162’ monopole tower;

THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama that Verizon is hereby granted a Special Use Permit to modify equipment on the exiting monopole tower located at 2625 Centron Avenue SW, Decatur, Alabama.

As recommended by CMS, the Special Permit is subject to compliance with the following conditions prior to the issuance of said permit and/or a Certificate of Completion:

1. Prior to the issuance of the Building Permit, Verizon or the tower owner must submit for review and approval by the City, certified construction drawings including the correct code compliance adopted by the City.

2. To prevent warehousing of permits or authorizations and to assure the best service to the City’s residents as expeditiously as possible, the facility must be built, activated and be providing service no later than one hundred eighty (180) days after the issuance of the Special Use Permit or other applicable authorization, subject to commonly accepted force majeure exceptions acceptable to the City. Verizon may petition the City for an extension of this for good cause shown, but the decision whether or not to grant the extension shall exclusively be the prerogative of the City.

3. Verizon must provide contractor information with construction schedule to City and to CMS prior to issuance of the Building Permit.

4. Prior to the issuance of the Certificate of Completion, Verizon or the tower owner must remediate the following safety issues noted at the pre-application site visit:

a. Repair compound fence. 5. At the completion of construction, the Applicant must notify the City’s consultant and

provide proof that all inspections have been satisfactorily completed and the project is ready for a final on-site inspection. Upon passing the final inspection, a recommendation to issue a Certificate of Occupancy shall be made.

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C. Resolution No. 20-42 -

Award Bid #20-010 for Repair of the Steps on the Sky Pond at Point Mallard Park to Sue-Jac, Inc. in the

amount of $253,585.






RESOLUTION

20-42

AWARD BID #20-010 FOR REPAIR OF THE STEPS ON THE SKY POND AT POINT

MALLARD PARK TO SUE-JAC, INC. IN THE AMOUNT OF $253,585.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-010 for repair of the steps on the Sky Pond at Point Mallard Park to Sue-Jac Inc., being the sole respondent and in accordance with Title 39-2-6 Code of Alabama an informal quote was obtained in the amount of $253,585.00 and the Purchasing Agent is authorized to approve a purchase order in accordance with the terms and conditions of the bid.


D. Resolution No. 20-43 -

Award Bid #20-009 for a Police Cargo Van to Lynn Layton Chevrolet in the amount of $26,018.10






RESOLUTION

20-43

AWARD BID #20-009 FOR A POLICE CARGO VAN TO LYNN LAYTON CHEVROLET

IN THE AMOUNT OF $26,018.10

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BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-009 is hereby awarded to Lynn Layton Chevrolet being the lowest responsible bidder in the amount of $26,018.10 and the Purchasing Agent is authorized to approve a purchase order according to the terms and conditions of the bid.


E. Resolution No. 20-44 -

Award Bid #20-008 for Traffic Signals at Austin High School and Modus Road to Pro Electric Inc.






RESOLUTION

20-44

AWARD BID #20-008 FOR TRAFFIC SIGNALS AT AUSTIN HIGH SCHOOL AND

MODUS ROAD TO PRO ELECTRIC INC.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-008 regarding Traffic Signals at Austin High School and Modaus Road is awarded to Pro Electric Inc., being the lowest responsible bidder in the amount of $116,455.00 and the Purchasing Agent is hereby authorized to approve a purchase order in accordance with the terms and conditions of the bid.


F. Resolution No. 20-45 -

Award Bid #20-005 for Tasers & Accessories to Gulf States Distributors






RESOLUTION

20-45

AWARD BID #20-005 FOR TASERS & ACCESSORIES TO GULF STATES

DISTRIBUTORS

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-005 for tasers and accessories to Gulf States Distributors being the lowest responsible bidder in the total amount of $44,612.00 and the Purchasing Agent is hereby authorized to approve purchase orders in accordance with the terms and

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conditions of the bid.


G. Resolution No. 20-46 -

Adopt Revised Job Classification and Pay Plan Revisions February 2020

(Requested by Richelle Sandlin, Human Resources)





RESOLUTION

20-46

ADOPT REVISED JOB CLASSIFICATION AND PAY PLAN REVISIONS FEBRUARY

2020

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA upon the recommendation of the Personnel Board that the following revisions be made to the City's job classification and pay plan as part of the ongoing review:

1. Approve modernization of the Sign Shop organizational structure as follows: a. Change “Sign Shop” to “Traffic Signs and Markings”

b. Reclassify “Sign Shop Supervisor” Salary Grade 16 in the Classified Service to “Traffic Signs and Markings Manager”, approve modified job description, and change to Salary Grade 19 in the Exempt Service.

i. Incumbent to move to new salary grade to the step closest to their current salary; no impact to FY2020 labor budget.

c. Create new job classification for “Traffic Signs and Markings Technician II”, Salary Grade 14 in the Classified Service; approve job description.

d. Change “Sign Shop Technician” to “Traffic Signs and Markings Technician I”, Salary Grade 12 in the Classified Service”

2. Reclassify “Building Maintenance Supervisor”, in the Classified Service, Salary Grade 17 to “Building Maintenance Manager”, in the Exempt Service, Salary Grade 19

a. Incumbent to move to new salary grade to the step closest to their current salary; no impact to FY2020 labor budget.

3. Reclassify “Revenue Supervisor”, in the Classified Service, Salary Grade 18 to “Revenue Manager” in the Exempt Service, Salary Grade 20; approve modified job description

a. Incumbent to move to new salary grade to the step closest to their current salary; no impact to FY2020 labor budget.

4. Approve modified job description for Tax and License Auditor; change salary grade from 16 to 17.

a. Incumbent to move to new salary grade to the step closest to their current

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salary; no impact to FY2020 labor budget.

5. Change salary grade for Taxpayer Services Representative from 12 to 14. a. Incumbent to move to new salary grade to the step closest to their current

salary; no impact to FY2020 labor budget.

6. Approve the City of Decatur Job Classification Pay Table as revised to include the above listed changes.


H. Resolution No. 20-47 -

Approve the Building Department to remove the uncollectible accounts from their receivables

(Requested by Tom Polk, Building Department)





RESOLUTION

20-47

APPROVE THE BUILDING DEPARTMENT TO REMOVE THE UNCOLLECTIBLE

ACCOUNTS FROM THEIR RECEIVABLES

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA Alabama that the Building Department accounts enumerated below are hereby removed from the Building Department's accounts receivables and determined to be uncollectible effective immediately. Name Permit# Invoice # Total Amount Notes:

McDonald's USA 10.000309 $22.00 Plan review fee for abandoned project

McDonald's USA 10.000313 $91.00 Plan review fee for abandoned project

Garet D. & Peterson, Eudora G Peterson 12-000226 12.000249 $35.00 Permit fee

Tennessee Valley Portable Buildings 12-003028 12.003384 $25.00 Re-inspection fee

Tennessee Valley Portable Buildings 12-003028 12.003411 $25.00 Re-inspection fee

J D Heating Cooling 12-003101 13.000818 $25.00 Re-inspection fee

Coosa Valley Sign and Lighting 14-000792 14.000821 $45.00 Permit fee

Johnson Kreis Construction Company 15-002857 15.002809 $160.00 Permit fee

Edgar Torres 16-002151 16.002051 $25.00 Re-inspection fee

Tyco Integrated Security, LLC 16-002467 16.002348 $100.00 Fire alarm permit

Ronald K Dunn 16-002980 16.002845 $35.00 Permit fee

Ronald K Dunn 16-002981 16.002846 $35.00 Permit fee

H J Home Maintenance 16-003151 16.003013 $25.00 Permit fee

Total: $648.00

Approved this the 17th day of February, 2020.


I. Resolution No. 20-14 -

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Award Bid #20-005 for the Landfill Row Crop Lease to Carl Letson Jr.






RESOLUTION

20-14

AWARD BID #20-005 FOR THE LANDFILL ROW CROP LEASE TO CARL LETSON

JR.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-005 for the Landfill row crop lease is awarded to Carl Letson Jr. in the amount of $105.00 per acre.


J. Resolution No. 20-48 -

Business License Revocation for K and B One Stop

(Requested by Chip Alexander, Legal Department)

Chip Alexander, Assistant City Attorney explained the procedure for revocation of a

business license. Council will address a conditional revocation of the license today

and the next step will be for the license holder at the March 2, 2020 council meeting

and explain why the revocation should not become permanent. This revocation

matter was brought forward based on Community Development, Revenue and the

Police Department having numerous problems associated with this business.

Community Development, Revenue and Police representatives gave the following

examples of the problems: Cigarette Stamp violations, drugs sales in the parking lot,

numerous code violations, shootings in the parking lot, gambling, weapons on

premise, failure to file sales tax and interference with Police while trying to

apprehend suspects.

Nick Heatherly, Attorney for Owner stated that it was necessary for Council to be

aware the business is operating in a low income area of town and problems will be

increased due to the location. He further explained the issues reported by the city

were addressed by the owner and he has been proactive in dealing with police and

his client has not been charged with any criminal action.

Council Member Jackson told Mr. Heatherly his statement that a business because it

is located in a minority area will have higher crime was incorrect. He then stated his

constituents have told him in community meetings they were afraid to do business

there because of the problems.

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MOVER: Paige Bibbee, Charles Kirby

SECONDER: Billy Jackson, District 1


RESOLUTION

20-48

BUSINESS LICENSE REVOCATION FOR K AND B ONE STOP

RESOLUTION NO. 20-48

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA

WHEREAS, the City Council has been presented with evidence that

Bander Mohamed, doing business as K and B One Stop has been issued a

business license by the City of Decatur, to operate a business known as

West Moulton Mini-Mart, located at 1201 West Moulton Street, in Decatur,

Alabama; and

WHEREAS, the City Council has been presented evidence that the

licensee, or the agent, servant or employee of the licensee has violated

numerous city ordinances of the City of Decatur, and criminal laws of the

State of Alabama and under the color of such license has aided and

abetted others in violating such ordinances and laws; and

WHEREAS, continued operation of this business in this manner

creates and constitutes a public nuisance by detrimentally impacting the

health, safety, comfort, convenience of the citizens of the City of Decatur;

and

WHEREAS, the Community Development Department, Police

Department and Revenue Department of the City of Decatur has witnessed

and substantiated many of these violations over an extended period of time

and have made multiple attempts to halt such violations without success.

The City Council finds and determines that the City Business License

of Bander Mohamed, doing business as K and B One Stop shall be

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conditionally suspended or revoked until a hearing can be held;

THEREFORE, BE IT RESOLVED by the City Council of the City of

Decatur, Alabama, that the City of Decatur Business License of Bander

Mohamed, doing business as K and B One Stop, to operate a business at

1201 West Moulton Street in Decatur, Alabama, or any other address in

Decatur, Alabama, is hereby conditionally suspended or revoked and the

City Clerk is requested to provide the owner of said business with a notice

of the Council’s action advising the owner that such suspension or

revocation shall become final, unless the licensee shall appear before the

City Council on March 2, 2020, at 10:00 AM and show cause, why such

license should not be suspended or revoked.



VIII. ORDINANCES - FIRST READINGS:

A. Ordinance No. 20-4392 -

20-4392 : Declare surplus and authorize the sale of municipal lot to Jim Moral in the amount of $5,000


Location: 612 Blaine Dr SW (First Reading)

RESULT: FIRST READING Next: 3/2/2020 6:00 PM

B. Ordinance No. 20-4393 -

20-4393 : Declare surpus and authorize the sale of municipal lot to Jim Moral in the amount of $5,000


Location: 611 Blaine Dr SW (First Reading)

RESULT: FIRST READING Next: 3/2/2020 6:00 PM

IX. ORDINANCES:

A. Ordinance No. 20-4390 -

20-4390 : Annexation Request 359-20 - Patel (First Reading held on 2/3/20)

(Requested by Karen Smith, Planning Department)

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ORDINANCE

20-4390

ANNEXATION 359-20 - PATEL (FIRST READING HELD ON 2/3/20)

ORDINANCE NO. 20-4390

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA Section 1. A written petition having been signed and filed by the owners of the below described property with the City Clerk, together with a map of the said territory showing its relationship to the corporate limits of the City of Decatur to which said property is proposed to be annexed, requesting that such below described property or territory be annexed to the City of Decatur, a municipal corporation, in the State of Alabama, which petition is brought under, and is found to comply fully with the provisions of Section 11-42-20 to Section 11-42-24, inclusive, Code of Alabama 1975, as amended, said property being contiguous to the present corporate limits, and it being in the public interest for such property to be made a part of the municipality in addition to the territory already within the corporate limits, the City Council of the City of Decatur does hereby assent to the annexation of said property or territory to the City of Decatur, and the corporate limits of the City of Decatur be and hereby are extended and rearranged so as to embrace and include such property, which is described as follows, situated in Morgan County, Alabama, to-wit:

A tract of land situated in the SW 1/4 of the NE 1/4 of Section 27, Township 5 South, Range 5 West, Morgan

County, Alabama, being more particularly described as follows: Beginning at the Southwest Corner of Section 27,

Township 5 South, Range 5 West, thence run N 86 degrees 30'00" E for a distance of 1322.47 feet to a point;

thence run N 04 degrees 00'00" W for a distance of 2655.55 feet to a point; thence run N 49 degrees 04'00" E for a

distance of 2082.25 feet to a point; thence run S 36 degrees 22'00'' E for a distance of 1217.69 feet to a point on

the northerly right-of-way margin of the Old Moulton Road: thence run N 48 degrees 44'01" E along said northerly

right-of-way margin for a distance of 100.00 feet to a point, said point being the TRUE POINT OF BEGINNING;

thence continue N 48 degrees 44'01" E along said northerly right-of-way margin for a distance of 257.00 feet to a

point; thence run N 36 degrees 22'00'' W for a distance of 160.61 feet to a point; thence run S 53 degrees 38'00''

W for a distance of 99.33 feet to a point; thence run N 36 degrees 22'00" W for a distance of 880.34 feet to a point

thence run S 86 degrees 35'00" W for a distance of 187.00 feet to a point; thence run S 36 degrees 22'00'' E for a

distance of 1169.02 feet to a point and back to the TRUE POINT OF BEGINNING.

Together with and subject to an Ingress/Egress and Parking Easement, described as follows:

Beginning at the SW corner of Section 27, Township 5 South, Range 5 West, and thence run North 86 degrees 30

minutes 00 seconds East 1322.47 feet to a point; thence run North 04 degrees 00 minutes 00 seconds West for a

distance of 2655.5 feet to a point: thence North 49 degrees 04 minutes 00 seconds East for a distance of 2082.25

feet to a point: thence run South 36 degrees 22 minutes 00 seconds East for a distance of 1217.69 feet to a point

on the northerly right-of-way margin of the Old Moulton Road: thence North 49 degrees 04 minutes 00 seconds

East along said northerly right-of-way margin of said road for a distance of 357.00 feet to a point, said point being

the TRUE POINT OF BEGINNING; thence run North 36 degrees 22 minutes 00 seconds West for a distance of 160.61

feet to a point; thence run North 53 degrees 38 minutes 00 seconds East for a distance of 50 feet, more or less;

thence run South 36 degrees 22 minutes 00 seconds East for a distance of 160 feet more or less, to a point on the

northerly right-of-way margin of the Old Moulton Road; thence run South 49 degrees 04 minutes 00 seconds West

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along said northerly right-of-way margin for a distance of 50 feet mere or less, to the TRUE POINT OF BEGINNING.


Authenticated:

Stacy Gilley, City Clerk

APPROVED this 17th day of February, 2020.

Tab Bowling

Mayor of the City of

Decatur, Alabama


X. ADJOURNMENT:

Having no further business Council Member Kirby made the motion to adjourn and Council

Member Hill seconded the motion. The meeting adjourned at 10:43 a.m.

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City Council City Clerk 402 Lee St. Stacy Gilley, City Clerk Decatur, AL 35601 Meeting: 03/16/20 10:00 AM

BILL DOC ID: 4751

Updated: 3/2/2020 10:48 AM by Stacy Gilley Page 1

February, 2020 - Monthly Bills

A. Bill (ID # 4751)

February, 2020 - Monthly Bills

Comment:

ATTACHMENTS:

A P CHECKS WRITTEN IN FEBRUARY 2020 (PDF)

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A/P CLAIM CHECKS MONTH OF FEBRUARY 2020 Page 1 of 14 Pages

CHECK CHECK CHECK VENDOR VENDOR NAME CHECKNUMBER DATE TYPE NUMBER AMOUNT

2262 02/06/2020 EFT 4260 AMAZON CAPITAL SERVICES, INC. 582.252263 02/06/2020 EFT 642 AMERICAN PAPER & TWINE CO 173.892264 02/06/2020 EFT 1675 BRANUM'S INC 75.002265 02/06/2020 EFT 2395 BROWN, KYLE 302.502266 02/06/2020 EFT 4241 COOK MUSEUM OF NATURAL SCIENCE 4,598.192267 02/06/2020 EFT 1622 DECATUR PUBLIC LIBRARY 36,828.002268 02/06/2020 EFT 1771 DECATUR/MORGAN CO CVB 42,786.852269 02/06/2020 EFT 3525 DEMEESTER, KYLE 192.312270 02/06/2020 EFT 1280 FILTECH-WOODLAND, INC. 4,318.632271 02/06/2020 EFT 1564 GULF STATES DISTRIBUTORS INC 6,390.902272 02/06/2020 EFT 4217 HANBACK, ALAN BLAKE 49.742273 02/06/2020 EFT 1735 HUNTSVILLE TRACTOR & EQUIPMENT 221.652274 02/06/2020 EFT 2496 J & M CYLINDER GASES INC 208.362275 02/06/2020 EFT 983 KING, ORLANDUS 167.422276 02/06/2020 EFT 2454 LANE, KERRIE 22.142277 02/06/2020 EFT 1521 MCGRIFF TIRE COMPANY, INC. 403.982278 02/06/2020 EFT 1737 MCPHERSON ALABAMA TAX EXEMPT 4,113.022279 02/06/2020 EFT 2562 MILLER, CHRISTY M 3,822.562280 02/06/2020 EFT 2645 MILLS, SKYLAR 101.302281 02/06/2020 EFT 1663 MOBILE COMMUNICATIONS AMERICA, INC (MCA) 750.002282 02/06/2020 EFT 1595 NAFECO INC 6,820.262283 02/06/2020 EFT 1657 NO AL CHEMICAL INC 3,438.402284 02/06/2020 EFT 1478 PERRY COMPANY INC 837.482285 02/06/2020 EFT 2576 POWELL, WILLIAM R 352.002286 02/06/2020 EFT 1776 PRO-AIR SERVICES, INC. 1,106.182287 02/06/2020 EFT 3174 RIVERTREE SYSTEMS INC 2,112.502288 02/06/2020 EFT 1842 ROBERTS GROUP INC 383.982289 02/06/2020 EFT 2690 RUSSELL. LARRY 710.002290 02/06/2020 EFT 4474 SHELTON, JEFF 159.612291 02/06/2020 EFT 2446 SOFTRAC, LLC 195.002292 02/06/2020 EFT 2637 WATKINS, BRANDON VERNARD 2,750.002293 02/06/2020 EFT 1624 SOUTHERN PRINTING COMPANY INC 184.002294 02/06/2020 EFT 2659 TENNESSEE VALLEY BASKETBALL ASSOCIATION 5,250.002295 02/06/2020 EFT 669 THOMPSON, REBECCA 17.252296 02/06/2020 EFT 1754 TVW ELECTRICAL SUPPLIES INC 9.972297 02/06/2020 EFT 151 UNITED HEALTHCARE INSURANCE CO 4,460.002298 02/06/2020 EFT 1507 VALLEY OVERHEAD DOOR INC 132.002299 02/06/2020 EFT 1654 VAUGHAN GAS 1,482.232300 02/06/2020 EFT 1385 WELLS, MICHAEL CODY 55.492301 02/13/2020 EFT 4260 AMAZON CAPITAL SERVICES, INC. 586.792302 02/13/2020 EFT 1526 BROOKS LOCK & KEY INC 37.502303 02/13/2020 EFT 2451 DECATUR PLUMBING SUPPLY INC 10.452304 02/13/2020 EFT 1551 DECATUR UTILITIES 5,696.652305 02/13/2020 EFT 1553 DOBBS EQUIPMENT CO INC 1,591.262306 02/13/2020 EFT 3219 ENERGY DEVELOPMENTS, INC. 75,702.822307 02/13/2020 EFT 117 ENTRUSTED TEES INC 689.80

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2308 02/13/2020 EFT 1280 FILTECH-WOODLAND, INC. 889.502309 02/13/2020 EFT 7 GREENVILLE TURF & TRACTOR INC 365.272310 02/13/2020 EFT 1564 GULF STATES DISTRIBUTORS INC 26,446.002311 02/13/2020 EFT 2496 J & M CYLINDER GASES INC 363.902312 02/13/2020 EFT 1572 MCMASTERS INC. 240.002313 02/13/2020 EFT 1609 KENNY PIPE & SUPPLY INC 170.392314 02/13/2020 EFT 1868 LANG'S SPORTING GOODS 5,429.122315 02/13/2020 EFT 1984 MCCOMM GROUP, INC. 1,072.502316 02/13/2020 EFT 1737 MCPHERSON ALABAMA TAX EXEMPT 10,950.062317 02/13/2020 EFT 1663 MOBILE COMMUNICATIONS AMERICA, INC (MCA) 1,860.382318 02/13/2020 EFT 1772 MORGAN CO COMMISSION 100.002319 02/13/2020 EFT 2744 MORGAN CO GENERAL FUND 100,000.002320 02/13/2020 EFT 1595 NAFECO INC 2,934.002321 02/13/2020 EFT 1657 NO AL CHEMICAL INC 550.412322 02/13/2020 EFT 1596 NO AL GLASS CO INC 237.502323 02/13/2020 EFT 1478 PERRY COMPANY INC 2,436.082324 02/13/2020 EFT 1579 PUGH WRIGHT MCANALLY INC 44,950.062325 02/13/2020 EFT 1842 ROBERTS GROUP INC 75.252326 02/13/2020 EFT 1758 SANSOM EQUIPMENT CO INC 45.422327 02/13/2020 EFT 1624 SOUTHERN PRINTING COMPANY INC 149.852328 02/13/2020 EFT 1608 SOUTHLAND INTL TRUCKS INC 318.152329 02/13/2020 EFT 1887 LEGG, HEATH 12,052.412330 02/13/2020 EFT 1640 THOMAS, W.H. OIL CO INC 4,886.502331 02/13/2020 EFT 1833 TTL, INC 5,726.212332 02/13/2020 EFT 1754 TVW ELECTRICAL SUPPLIES INC 214.922333 02/13/2020 EFT 3220 DECATUR FIREFIGHTER ASSOCIATION 1,750.002334 02/13/2020 EFT 1654 VAUGHAN GAS 999.972335 02/13/2020 EFT 1619 VULCAN INC (SIGNS/ALUMINUM) 4,545.002336 02/20/2020 EFT 1764 AL LEAGUE OF MUNICIPALITIES 24.002337 02/20/2020 EFT 642 AMERICAN PAPER & TWINE CO 13.982338 02/20/2020 EFT 4548 ANDERSON WILLIAMS MCKINNIS 6,000.002339 02/20/2020 EFT 2676 BOWLING, TAB 479.052340 02/20/2020 EFT 1675 BRANUM'S INC 150.002341 02/20/2020 EFT 1551 DECATUR UTILITIES 17,871.682342 02/20/2020 EFT 3525 DEMEESTER, KYLE 384.622343 02/20/2020 EFT 3443 DIRECT INC. 3,716.652344 02/20/2020 EFT 1553 DOBBS EQUIPMENT CO INC 69.422345 02/20/2020 EFT 117 ENTRUSTED TEES INC 83.922346 02/20/2020 EFT 1280 FILTECH-WOODLAND, INC. 487.162347 02/20/2020 EFT 7 GREENVILLE TURF & TRACTOR INC 334.862348 02/20/2020 EFT 1564 GULF STATES DISTRIBUTORS INC 37,824.502349 02/20/2020 EFT 3274 GUSTER, TA'KISHA L. 1,800.002350 02/20/2020 EFT 2224 HOLSTON GASES INC 249.202351 02/20/2020 EFT 1696 LIFEGUARD STORE INC THE 88.502352 02/20/2020 EFT 1737 MCPHERSON ALABAMA TAX EXEMPT 21,745.332353 02/20/2020 EFT 1663 MOBILE COMMUNICATIONS AMERICA, INC (MCA) 1,668.54

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2354 02/20/2020 EFT 1772 MORGAN CO COMMISSION 150.002355 02/20/2020 EFT 1595 NAFECO INC 5,679.182356 02/20/2020 EFT 1657 NO AL CHEMICAL INC 2,777.082357 02/20/2020 EFT 1596 NO AL GLASS CO INC 1,297.882358 02/20/2020 EFT 2572 NU IMAGE ENGRAVING & AWARD INC 375.002359 02/20/2020 EFT 1478 PERRY COMPANY INC 4,973.182360 02/20/2020 EFT 3174 RIVERTREE SYSTEMS INC 520.002361 02/20/2020 EFT 1624 SOUTHERN PRINTING COMPANY INC 110.002362 02/20/2020 EFT 1076 STUART, WILLIAM 274.502363 02/20/2020 EFT 1666 TEMPLE INC 1,975.012364 02/20/2020 EFT 1640 THOMAS, W.H. OIL CO INC 577.502365 02/27/2020 EFT 4260 AMAZON CAPITAL SERVICES, INC. 2,526.722366 02/27/2020 EFT 2605 ANDERSON WILLIAMS MCKINNIS 407.002367 02/27/2020 EFT 1551 DECATUR UTILITIES 1,601.272368 02/27/2020 EFT 1553 DOBBS EQUIPMENT CO INC 576.222369 02/27/2020 EFT 1280 FILTECH-WOODLAND, INC. 174.002370 02/27/2020 EFT 2518 GILLEY, STACY 237.862371 02/27/2020 EFT 2496 J & M CYLINDER GASES INC 231.782372 02/27/2020 EFT 2134 KEELING COMPANY INC 307.592373 02/27/2020 EFT 1521 MCGRIFF TIRE COMPANY, INC. 424.442374 02/27/2020 EFT 1737 MCPHERSON ALABAMA TAX EXEMPT 10,196.332375 02/27/2020 EFT 1737 MCPHERSON ALABAMA TAX EXEMPT 6,558.482376 02/27/2020 EFT 1595 NAFECO INC 41,256.892377 02/27/2020 EFT 1657 NO AL CHEMICAL INC 1,413.052378 02/27/2020 EFT 1596 NO AL GLASS CO INC 345.072379 02/27/2020 EFT 2572 NU IMAGE ENGRAVING & AWARD INC 275.002380 02/27/2020 EFT 2576 POWELL, WILLIAM R 132.002381 02/27/2020 EFT 1579 PUGH WRIGHT MCANALLY INC 12,797.102382 02/27/2020 EFT 2325 SIMON, STEPHANIE 237.852383 02/27/2020 EFT 2637 WATKINS, BRANDON VERNARD 2,750.002384 02/27/2020 EFT 1624 SOUTHERN PRINTING COMPANY INC 265.002385 02/27/2020 EFT 2659 TENNESSEE VALLEY BASKETBALL ASSOCIATION 1,320.002386 02/27/2020 EFT 1640 THOMAS, W.H. OIL CO INC 1,274.352387 02/27/2020 EFT 260 TRIPLE POINT INDUSTRIES 618.702388 02/27/2020 EFT 1619 VULCAN INC (SIGNS/ALUMINUM) 8,642.002389 02/27/2020 EFT 201 WHITE, PHYLLIS 2,500.00218067 02/06/2020 PRINTED 2421 ADEM 310.00218068 02/06/2020 PRINTED 4623 AIR PRODUCTS & CHEMICAL INC (PJ) 500.00218069 02/06/2020 PRINTED 1672 AL CRIME VICTIMS 1,030.50218070 02/06/2020 PRINTED 318 AL INTERLOCK INDIGENT FUND 217.75218071 02/06/2020 PRINTED 1514 AL PEACE OFFICERS' 1,785.00218072 02/06/2020 PRINTED 2419 ALACOURT.COM 107.00218073 02/06/2020 PRINTED 4487 ALBIREO ENERGY 920.00218074 02/06/2020 PRINTED 133 ALLIANCE HR, INC 55,305.72218075 02/06/2020 PRINTED 934 ALLMON, MICHELLE 51.50218076 02/06/2020 PRINTED 2282 AMERICAN VILLAGE CITIZENSHIP 404.61

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218077 02/06/2020 PRINTED 1518 ANDERSON OFFICE INTERIORS LLC 576.50218078 02/06/2020 PRINTED 2427 ANDERSON, SCOTT***FINES*** 8,467.03218079 02/06/2020 PRINTED 2460 ANDREWS, RONALD KEITH 29.43218080 02/06/2020 PRINTED 1882 ANIMAL TRACKS VETERINARY 27.00218081 02/06/2020 PRINTED 1496 ASCAP 725.54218082 02/06/2020 PRINTED 2381 AT&T 84.15218083 02/06/2020 PRINTED 1753 AUTOZONE 48.87218084 02/06/2020 PRINTED 1894 BAGBY ELEVATOR CO INC 39,733.00218085 02/06/2020 PRINTED 2091 BEARING & DRIVE SUPPLY 148.00218086 02/06/2020 PRINTED 2580 BRYAN ANIMAL CLINIC 109.00218087 02/06/2020 PRINTED 1527 BRYANT INDUSTRIAL MAINTENANCE INC. 2,999.30218088 02/06/2020 PRINTED 1530 CARR RADIATOR INC 175.00218089 02/06/2020 PRINTED 4626 CEMEX SOUTHWEST LLC 62.50218090 02/06/2020 PRINTED 2487 CINTAS CORPORATION LOC.241 660.63218091 02/06/2020 PRINTED 2567 CITY MACHINE INC 150.16218092 02/06/2020 PRINTED 1591 CITY WHOLESALE GROCERY 665.32218093 02/06/2020 PRINTED 2092 CLASSIC CAR CARE 29.95218094 02/06/2020 PRINTED 1667 CLE ALABAMA 379.00218095 02/06/2020 PRINTED 1610 FINANCE DEPARTMENT-COMPTROLLER'S OFFICE 24,455.59218096 02/06/2020 PRINTED 1536 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 284.20218097 02/06/2020 PRINTED 1574 CSX TRANSPORTATION 71.66218098 02/06/2020 PRINTED 1964 DECATUR CITY SCHOOLS 250.00218099 02/06/2020 PRINTED 28 DECATUR PRINTING SOLUTIONS LLC 495.00218100 02/06/2020 PRINTED 1396 DOZIER, STACIE 31.51218101 02/06/2020 PRINTED 1829 DUMAS FLOOR COVERING INC 4,526.14218102 02/06/2020 PRINTED 9 EC LINK 3,646.00218103 02/06/2020 PRINTED 3724 ELITE PATROL SERVICES LLC 2,088.00218104 02/06/2020 PRINTED 2564 FAMILY PET HEALTH CARE 2,650.00218105 02/06/2020 PRINTED 3317 FREEMAN, CODY 350.00218106 02/06/2020 PRINTED 1684 GALLS, LLC 166.50218107 02/06/2020 PRINTED 2098 GENERAL REPAIR SERVICE INC 2,018.75218108 02/06/2020 PRINTED 100 GEORGE PLUMBING LLC 315.00218109 02/06/2020 PRINTED 3198 HARRIS, AWYSUM 308.00218110 02/06/2020 PRINTED 319 HIGHWAY TRAFFIC SAFETY FUND 60.00218111 02/06/2020 PRINTED 2557 HILL, DENISE MATTHESS 1,832.00218112 02/06/2020 PRINTED 4629 HILL, MEGAN 200.00218113 02/06/2020 PRINTED 3347 SHIVAM HOSPITALITY GROUP 28,718.67218114 02/06/2020 PRINTED 1638 HOME DEPOT 70.76218115 02/06/2020 PRINTED 1705 JERRY'S MACHINE INC 334.26218116 02/06/2020 PRINTED 4502 KONESCRANES, INC 650.00218117 02/06/2020 PRINTED 1736 KOORSEN FIRE & SECURITY INC 344.79218118 02/06/2020 PRINTED 2438 LANE, GREGORY A 1,200.00218119 02/06/2020 PRINTED 3962 LANE, TERRY 450.00218120 02/06/2020 PRINTED 4620 LANG, AARON 51.50218121 02/06/2020 PRINTED 4264 LIMESTONE COUNTY DISTRICT ATTORNEY'S OFFICE 91.00218122 02/06/2020 PRINTED 2573 LINLEY, VICKI G 378.00

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218123 02/06/2020 PRINTED 1576 LITTRELL LUMBER MILL INC 1,000.00218124 02/06/2020 PRINTED 1525 LOWE'S COMPANIES 2,033.51218125 02/06/2020 PRINTED 1946 MADISON, LARRY W. 120.00218126 02/06/2020 PRINTED 4370 MAILROOM FINANCE INC 4,000.00218127 02/06/2020 PRINTED 156 MARKET SHOPPES WARRANT, LLC 26,800.97218128 02/06/2020 PRINTED 4601 MARQUES, MATTHEW 195.50218129 02/06/2020 PRINTED 4628 MCAFEE, DAWN 17.14218130 02/06/2020 PRINTED 1674 MCCLARY TIRE COMPANY INC 2,317.37218131 02/06/2020 PRINTED 4214 MCCOLLUM, GRIFFIN M 16.96218132 02/06/2020 PRINTED 1581 METAL FASTENER SUPPLY CO INC 135.81218133 02/06/2020 PRINTED 34 CIRCUIT CLERKS' JUDICIAL ADMIN FUND 914.13218134 02/06/2020 PRINTED 1822 MORGAN CO EMCD (911) 34,191.31218135 02/06/2020 PRINTED 4536 MOSLEY, JAMES 125.00218136 02/06/2020 PRINTED 1694 MSCO MARTIN SUPPLY 80.23218137 02/06/2020 PRINTED 4622 MUNDY MAINTENANCE & SERVICES LLC 274.49218138 02/06/2020 PRINTED 3959 NASHVILLE WRAPS 51.07218139 02/06/2020 PRINTED 4566 NATIONAL ALLIANCE OF PRESERVATION COMMISSIONS 150.00218140 02/06/2020 PRINTED 1594 NETHERTON AUTO PARTS, INC 32.93218141 02/06/2020 PRINTED 4568 NICHOLS, TANDY 50.00218142 02/06/2020 PRINTED 759 NORTH ALABAMA CBF/CWC 7,435.00218143 02/06/2020 PRINTED 1759 OFFICE DEPOT 1,057.12218144 02/06/2020 PRINTED 3053 OLD DOMINION BRUSH COMPANY INC 602.16218145 02/06/2020 PRINTED 2291 OSBORN GRAVE SERVICES INC 1,100.00218146 02/06/2020 PRINTED 1504 PANTER, CAROLYN STRONG 228.00218147 02/06/2020 PRINTED 477 PARK LIFE PROPERTIES 107.50218148 02/06/2020 PRINTED 1975 PATTERSON VETERINARY SUPPLY 7,945.83218149 02/06/2020 PRINTED 1599 PEPSI COLA DECATUR, LLC 1,081.95218150 02/06/2020 PRINTED 2654 PIGG, DANA 228.70218151 02/06/2020 PRINTED 2140 POLICE AND SHERIFFS PRESS 17.55218152 02/06/2020 PRINTED 35 PRESIDING CIRCUIT JUDGE'S 914.94218153 02/06/2020 PRINTED 1381 REDSTONE HARLEY-DAVIDSON 4,732.14218154 02/06/2020 PRINTED 2739 RELX INC. 656.00218155 02/06/2020 PRINTED 3718 ROCKET WASTE INC 400.00218156 02/06/2020 PRINTED 2579 SATTERFIELDS AUTO TECH 442.63218157 02/06/2020 PRINTED 4624 SFE 1, LLC 50.00218158 02/06/2020 PRINTED 1606 SHERWIN-WILLIAMS 41.07218159 02/06/2020 PRINTED 1298 SOLID ROCK FACILITIES, LLC 352.39218160 02/06/2020 PRINTED 1690 SOUTHERN LINC 1,832.45218161 02/06/2020 PRINTED 2429 SPECTRUM REACH 695.50218162 02/06/2020 PRINTED 1800 SPRINT 49.02218163 02/06/2020 PRINTED 4625 SPRINTCOM INC 50.00218164 02/06/2020 PRINTED 1765 STAPLES ADVANTAGE INC 184.95218165 02/06/2020 PRINTED 36 STATE JUDICIAL ADMIN FUND 3,782.50218166 02/06/2020 PRINTED 2145 STRICKLAND COMPANIES 1,848.00218167 02/06/2020 PRINTED 2754 SUPERIOR CARPETS & FLOOR INC 400.00218168 02/06/2020 PRINTED 2066 T-MOBILE 18.40

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218169 02/06/2020 PRINTED 2921 TELLO, AMANDA 3,577.61218170 02/06/2020 PRINTED 2488 THE LIOCE GROUP INC 181.89218171 02/06/2020 PRINTED 3149 DENNEY ENTERPRISES LLC 600.00218172 02/06/2020 PRINTED 325 THINKGARD, LLC 4,496.00218173 02/06/2020 PRINTED 1615 THOMPSON TRACTOR CO INC 4,950.46218174 02/06/2020 PRINTED 3490 TRADEBE ENVIRONMENTAL SERVICES, LLC 3,091.04218175 02/06/2020 PRINTED 919 TRADITIONS FENCE, LLC 5,308.00218176 02/06/2020 PRINTED 275 TRANSUNION RISK AND 230.40218177 02/06/2020 PRINTED 2752 TRUCKER'S WAREHOUSE INC 1,296.00218178 02/06/2020 PRINTED 3472 TSI INCORPORATED 143.16218179 02/06/2020 PRINTED 2821 TURNER, RANDY 286.00218180 02/06/2020 PRINTED 2666 US FOODSERVICE INC 2,880.10218181 02/06/2020 PRINTED 1750 VERIZON WIRELESS 1,881.13218182 02/06/2020 PRINTED 1557 VULCAN MATERIALS 1,783.76218183 02/06/2020 PRINTED 2517 WHEELER ESTATES APARTMENTS 552.26218184 02/06/2020 PRINTED 2196 WILKS TRUCK/HWY 20 23.49218185 02/13/2020 PRINTED 4637 A & S METALS 462.59218186 02/13/2020 PRINTED 2436 ABC WIRE SALES CO. 2,280.00218187 02/13/2020 PRINTED 264 ABORN, KASSANDRA 406.00218188 02/13/2020 PRINTED 1761 ADT SECURITY SERVICES INC 382.14218189 02/13/2020 PRINTED 3744 AECOM TECHNICAL SERVICE, INC. 25,140.85218190 02/13/2020 PRINTED 1621 AIRGAS USA, LLC 301.26218191 02/13/2020 PRINTED 1775 AL CHILD SUPPORT PAYMENT 6,448.26218192 02/13/2020 PRINTED 1634 AL DEPT OF REVENUE/DMV 24.25218193 02/13/2020 PRINTED 1741 AL FIRE COLLEGE 18.00218194 02/13/2020 PRINTED 3316 NICUSA INC 45.00218195 02/13/2020 PRINTED 1688 AL JUDICIAL COLLEGE 1,755.00218196 02/13/2020 PRINTED 4487 ALBIREO ENERGY 3,860.00218197 02/13/2020 PRINTED 133 ALLIANCE HR, INC 38,171.68218198 02/13/2020 PRINTED 902 ALVAREZ-CALDERON, HEDILBERTO 200.00218199 02/13/2020 PRINTED 1950 ANIMAL CARE EQUIP & SERV LLC 336.03218200 02/13/2020 PRINTED 3280 ASCEND PERFORMANCE MATERIALS OPERATIONS, LLC 52.31218201 02/13/2020 PRINTED 21 AT&T MOBILITY/CELL PHONES 1,801.70218202 02/13/2020 PRINTED 1520 ATHENS UTILITIES 1,912.41218203 02/13/2020 PRINTED 110 AUDIO SOLUTIONS 100.00218204 02/13/2020 PRINTED 1753 AUTOZONE 255.07218205 02/13/2020 PRINTED 530 AVIS RENT A CAR 75.00218206 02/13/2020 PRINTED 1894 BAGBY ELEVATOR CO INC 1,017.27218207 02/13/2020 PRINTED 4630 BAILEY, PAISLEY 1,100.00218208 02/13/2020 PRINTED 3777 BELK 20.00218209 02/13/2020 PRINTED 3285 CLARK, JENNIVER 18.00218210 02/13/2020 PRINTED 1523 BELTLINE ELECTRIC MOTOR INC. 1,976.00218211 02/13/2020 PRINTED 1934 BODY SHOP, INC 2,477.62218212 02/13/2020 PRINTED 1854 BRINDLEE MOUNTAIN FIRE APPARATUS, LLC 1,068.58218213 02/13/2020 PRINTED 1500 BROADCAST MUSIC INC 651.60218214 02/13/2020 PRINTED 3271 BRYANT GETAWAY VACATIONS 62.50

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218215 02/13/2020 PRINTED 1766 BWI-MEMPHIS 1,402.19218216 02/13/2020 PRINTED 974 C W INSTITUTES, INC. 1,350.00218217 02/13/2020 PRINTED 2245 CALVIN'S TWISTERS 143.32218218 02/13/2020 PRINTED 4640 CANTON HOUSE LLC 100.00218219 02/13/2020 PRINTED 3218 CDG ENGINEERS & ASSOCIATES INC 17,244.90218220 02/13/2020 PRINTED 2490 CENTEREDGE SOFTWARE 15,837.75218221 02/13/2020 PRINTED 2487 CINTAS CORPORATION LOC.241 3,208.36218222 02/13/2020 PRINTED 1660 CITY DIESEL INC 827.53218223 02/13/2020 PRINTED 1591 CITY WHOLESALE GROCERY 91.94218224 02/13/2020 PRINTED 4363 CLARK, TRACEY 100.00218225 02/13/2020 PRINTED 3799 CLEM, JEFF 213.50218226 02/13/2020 PRINTED 1541 COOK'S PEST CONTROL INC. (MADISON) 114.00218227 02/13/2020 PRINTED 4636 COWIN EQUPMENT COMPANY INC 513.29218228 02/13/2020 PRINTED 2383 CRAIG, STACIE M. 331.38218229 02/13/2020 PRINTED 1648 DECATUR CITY SCHOOLS/BOARD OF 6,464,315.89218230 02/13/2020 PRINTED 1546 DECATUR ENGRAVERS & SUPPLY 139.50218231 02/13/2020 PRINTED 1548 DECATUR LOCKMASTER 315.90218232 02/13/2020 PRINTED 2798 DECATUR MALL LLC 40,739.22218233 02/13/2020 PRINTED 28 DECATUR PRINTING SOLUTIONS LLC 5,230.00218234 02/13/2020 PRINTED 1839 DECATUR UTILITIES*RESTITUTION* 450.00218235 02/13/2020 PRINTED 1604 DIVERSIFIED MAINTENANCE 7,595.46218236 02/13/2020 PRINTED 1704 DUFFIELD AQUATICS, INC 310.00218237 02/13/2020 PRINTED 1479 EASY PICKER GOLF PRODUCTS INC 90.75218238 02/13/2020 PRINTED 2464 EMERGENCY EQUIPMENT (EEP) 295.15218239 02/13/2020 PRINTED 4081 ENSPIRE CONSULTING LLC 7,138.54218240 02/13/2020 PRINTED 614 ESTATE MANAGEMENT SERVICE INC. 862.12218241 02/13/2020 PRINTED 718 FARMER'S SUPPLY CO INC 888.55218242 02/13/2020 PRINTED 1794 FBINAA AL CHAPTER 110.00218243 02/13/2020 PRINTED 1700 FLEET PRIDE 486.71218244 02/13/2020 PRINTED 1994 FLEETPRIDE 328.59218245 02/13/2020 PRINTED 3394 FROGGYS FOG, LLC 1,349.99218246 02/13/2020 PRINTED 4555 GARNER, TIFFANY 75.00218247 02/13/2020 PRINTED 100 GEORGE PLUMBING LLC 377.70218248 02/13/2020 PRINTED 4267 GILLEY, STACY (PETTY CASH) 29.28218249 02/13/2020 PRINTED 4675 GREAT SOUTHERN ENGINEERING 134.74218250 02/13/2020 PRINTED 2542 HANEY, JOHN R, PH D 425.00218251 02/13/2020 PRINTED 4182 HARRIS, MAINKO 30.00218252 02/13/2020 PRINTED 2297 HEALTHGROUP OF ALABAMA 353.50218253 02/13/2020 PRINTED 4642 HMT TANK SERVICES LLC 1,118.05218254 02/13/2020 PRINTED 1623 JOE WHEELER EMC 853.78218255 02/13/2020 PRINTED 1573 JONES FENCE ENTERPRISES INC 500.00218256 02/13/2020 PRINTED 4595 JORDAN EXCAVATING INC 72,675.00218257 02/13/2020 PRINTED 1023 KAICO ENTERPRISES, INC. 250.00218258 02/13/2020 PRINTED 1736 KOORSEN FIRE & SECURITY INC 6,688.14218259 02/13/2020 PRINTED 225 L & W SURPLUS & SUPPLY LLC 125.00218260 02/13/2020 PRINTED 4444 LAW ENFORCEMENT RISK MANAGEMENT 325.00

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218261 02/13/2020 PRINTED 2829 LEHR MIDDLEBROOKS VREELAND & THOMPSON PC 1,750.00218262 02/13/2020 PRINTED 4556 LESLIE, XAVIER 60.00218263 02/13/2020 PRINTED 3383 LEWIS, KEVIN 112.50218264 02/13/2020 PRINTED 1575 LIBERTY NATIONAL LIFE INS 476.56218265 02/13/2020 PRINTED 4569 LIGHTUPTOYS.COM, LLC 2,569.55218266 02/13/2020 PRINTED 4557 LOPEZ, FELIPE 33.00218267 02/13/2020 PRINTED 1525 LOWE'S COMPANIES 4,056.47218268 02/13/2020 PRINTED 1176 LUNDY, MARGARET 20.00218269 02/13/2020 PRINTED 1883 LYNN LAYTON CHEVROLET 413.83218270 02/13/2020 PRINTED 2051 MATTHEW BENDER & CO INC 90.08218272 02/13/2020 PRINTED 1674 MCCLARY TIRE COMPANY INC 4,147.33218273 02/13/2020 PRINTED 4525 MICHAEL MASON BRIDAL 75.00218274 02/13/2020 PRINTED 3314 CAR WASH PARTNERS INC. MISTER CAR WASH 856.80218275 02/13/2020 PRINTED 4563 MOTEL 6 100.30218276 02/13/2020 PRINTED 1694 MSCO MARTIN SUPPLY 4,998.33218277 02/13/2020 PRINTED 1652 MUNICIPAL WORKERS' COMP FUND 20,818.06218278 02/13/2020 PRINTED 1985 N & D SHOES, INC. 299.90218279 02/13/2020 PRINTED 1773 NATIONAL ALLIANCE FOR 100.00218280 02/13/2020 PRINTED 4598 NAVA, MICHAEL 3,648.00218281 02/13/2020 PRINTED 1594 NETHERTON AUTO PARTS, INC 3,233.89218282 02/13/2020 PRINTED 759 NORTH ALABAMA CBF/CWC 420.00218283 02/13/2020 PRINTED 2369 O'REILLY AUTOMOTIVE INC 137.03218284 02/13/2020 PRINTED 1759 OFFICE DEPOT 301.47218285 02/13/2020 PRINTED 1599 PEPSI COLA DECATUR, LLC 43.50218286 02/13/2020 PRINTED 1270 PINTO, ESTHER 10.00218287 02/13/2020 PRINTED 2234 PIONEER MFG CO 2,355.00218288 02/13/2020 PRINTED 4488 ALABAMA POLICE OFFICERS ANNUITY & BENEFIT FUND 120.00218289 02/13/2020 PRINTED 2365 POLK, CHARLES (TOM) 252.00218290 02/13/2020 PRINTED 2461 PRAXAIR INC 500.00218291 02/13/2020 PRINTED 4635 PRO-AIR SERVICES INC, 238.00218292 02/13/2020 PRINTED 1878 PRODUCTIONS UNLIMITED INC 700.00218293 02/13/2020 PRINTED 2499 READY MIX USA, LLC 640.00218294 02/13/2020 PRINTED 2275 REED CONTRACTING SERVICES INC 2,964.68218295 02/13/2020 PRINTED 2 REGAL CHEMICAL COMPANY 64.06218296 02/13/2020 PRINTED 3785 JACKSON, REGINALD 500.00218297 02/13/2020 PRINTED 3790 RICE, DONNIE 75.00218298 02/13/2020 PRINTED 4641 RIVERWORKS-INGRAMS LLC 110.00218299 02/13/2020 PRINTED 3555 ROBINSON, GENEVIA 25.00218300 02/13/2020 PRINTED 4594 ROGERS, ALYSSA 140.00218301 02/13/2020 PRINTED 4482 ROYAL ARMS INTERNATIONAL INC 824.00218302 02/13/2020 PRINTED 1565 SAFETY-KLEEN CORP 293.16218303 02/13/2020 PRINTED 4486 SERAFIN, OLGA TABARES 100.00218304 02/13/2020 PRINTED 2585 SHELTON, DEREK M 345.00218305 02/13/2020 PRINTED 1606 SHERWIN-WILLIAMS 352.43218306 02/13/2020 PRINTED 1781 SIGMA CONSULTING/TRAINING 125.00218307 02/13/2020 PRINTED 2425 SIMON ROOFING & SHEET METAL CORP 75.00

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Packet Pg. 26

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218308 02/13/2020 PRINTED 4665 SOUTHEAST RECYCLING DEVELOPMENT COUNCIL 250.00218309 02/13/2020 PRINTED 1690 SOUTHERN LINC 129.75218310 02/13/2020 PRINTED 2806 UNIVERSITY OF LOUISVILLE 595.00218311 02/13/2020 PRINTED 1765 STAPLES ADVANTAGE INC 353.55218312 02/13/2020 PRINTED 2145 STRICKLAND COMPANIES 211.20218313 02/13/2020 PRINTED 1207 SUPPORT PAYMENT CLEARINGHOUSE 198.80218314 02/13/2020 PRINTED 4639 SYSCO NASHVILLE LLC 471.49218315 02/13/2020 PRINTED 2066 T-MOBILE 74.63218316 02/13/2020 PRINTED 2009 TEKLINKS, INC 246.98218317 02/13/2020 PRINTED 4606 TELETOR, JUAN RAMOS 10.00218318 02/13/2020 PRINTED 4643 THE DESIGN FIRM 63.00218319 02/13/2020 PRINTED 2488 THE LIOCE GROUP INC 556.36218320 02/13/2020 PRINTED 2281 THE SAFARILAND GROUP 895.00218321 02/13/2020 PRINTED 3149 DENNEY ENTERPRISES LLC 1,670.99218322 02/13/2020 PRINTED 1615 THOMPSON TRACTOR CO INC 307.08218323 02/13/2020 PRINTED 3986 TIDALGO, MAE 190.00218324 02/13/2020 PRINTED 4644 TIRE DISCOUNTERS 1,468.24218325 02/13/2020 PRINTED 1545 TN VALLEY MEDIA 1,529.06218326 02/13/2020 PRINTED 4583 TRICOR DIRECT INC 311.82218327 02/13/2020 PRINTED 2665 TRIDENT AQUATICS LLC 1,200.00218328 02/13/2020 PRINTED 1293 VERIZON CONNECT 933.65218329 02/13/2020 PRINTED 1750 VERIZON WIRELESS 6,584.98218330 02/13/2020 PRINTED 1557 VULCAN MATERIALS 4,815.32218331 02/13/2020 PRINTED 2714 W.W. WILLIAMS COMPANY LLC 1,624.00218332 02/13/2020 PRINTED 589 WAGGONER, JOHN 252.00218333 02/13/2020 PRINTED 3240 WALMART 164.36218334 02/13/2020 PRINTED 1689 WARRIOR TRACTOR & EQUIPIPMENT INC 458.34218335 02/13/2020 PRINTED 3688 WASTE MANAGEMENT BILL PROCESSING CENTER 549.98218336 02/13/2020 PRINTED 4597 WEI, HUDI 392.85218337 02/13/2020 PRINTED 2196 WILKS TRUCK/HWY 20 1,413.48218338 02/13/2020 PRINTED 4401 WILLIAMS, JOSHUA 501.00218339 02/13/2020 PRINTED 4676 WILLIS TOWERS WATSON SOUTHEAST INC. 21,806.40218340 02/13/2020 PRINTED 3775 WINZER 108.31218341 02/13/2020 PRINTED 3676 WISENER, LLC 18,000.00218342 02/13/2020 PRINTED 73 WOLSELEY INDUSTRIAL GROUP 7,073.55218343 02/13/2020 PRINTED 1662 XEROX CORPORATION 5,166.97218344 02/13/2020 PRINTED 4224 XEROX FINANCIAL SERVICES LLC 184.60218345 02/20/2020 PRINTED 4647 3 GIS, LLC 100.00218346 02/20/2020 PRINTED 2421 ADEM 95.00218347 02/20/2020 PRINTED 1761 ADT SECURITY SERVICES INC 119.97218348 02/20/2020 PRINTED 1741 AL FIRE COLLEGE 265.00218349 02/20/2020 PRINTED 133 ALLIANCE HR, INC 56,469.15218350 02/20/2020 PRINTED 3201 AMERICAN SOCIETY OF SAFETY PROFESSIONALS 399.40218351 02/20/2020 PRINTED 4657 AMERICAN STRATEGIC INSURANCE CORP 422.55218352 02/20/2020 PRINTED 2274 ANDERS, ROBERT 274.50218353 02/20/2020 PRINTED 1519 APPLIED CONCEPTS INC 8,605.00

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218354 02/20/2020 PRINTED 3447 GOVERNMENT REVENUE SOLUTIONS HOLDINGS I, LLC 3,612.87218355 02/20/2020 PRINTED 2102 BARNETT, LLOYD ADAM 274.50218356 02/20/2020 PRINTED 1523 BELTLINE ELECTRIC MOTOR INC. 1,600.00218357 02/20/2020 PRINTED 2228 BERNEY OFFICE SOLUTIONS 8.37218358 02/20/2020 PRINTED 2580 BRYAN ANIMAL CLINIC 109.00218359 02/20/2020 PRINTED 1901 BUTLER, CURTIS 274.50218360 02/20/2020 PRINTED 1539 CDW GOVERNMENT INC 11,290.00218361 02/20/2020 PRINTED 217 DRAKE, BILLY JOE 450.00218362 02/20/2020 PRINTED 2628 CERTIFIED LABORATORIES 235.56218363 02/20/2020 PRINTED 4656 CHEL'DENS PARTY& GIFT EMPORIUM 100.00218364 02/20/2020 PRINTED 2487 CINTAS CORPORATION LOC.241 1,919.07218365 02/20/2020 PRINTED 1832 COMI, RICHARD A 3,089.82218366 02/20/2020 PRINTED 916 CORPORATE PAYMENT SYSTEMS 14,232.61218367 02/20/2020 PRINTED 2537 DECATUR ELECTRONICS COMM., LLC 32.50218368 02/20/2020 PRINTED 1967 DISH 216.05218369 02/20/2020 PRINTED 3483 DONOHOO CHEVROLET LLC 637,912.20218370 02/20/2020 PRINTED 4654 DUCE LOVE AUTO REPAIR 37.50218371 02/20/2020 PRINTED 489 EAGLE CONSULTING LLC 315.00218372 02/20/2020 PRINTED 3724 ELITE PATROL SERVICES LLC 2,088.00218373 02/20/2020 PRINTED 3469 ERANGE INC. 149.18218374 02/20/2020 PRINTED 4645 ESD SCHOOL LLC 100.00218375 02/20/2020 PRINTED 614 ESTATE MANAGEMENT SERVICE INC. 862.12218376 02/20/2020 PRINTED 4678 EXACT SCIENCES LABORATORIES LLC 536.61218377 02/20/2020 PRINTED 2063 FEDEX 102.27218378 02/20/2020 PRINTED 1722 FILTECH INC 372.93218379 02/20/2020 PRINTED 3317 FREEMAN, CODY 300.00218380 02/20/2020 PRINTED 100 GEORGE PLUMBING LLC 180.00218381 02/20/2020 PRINTED 1535 GORRIE REGAN & ASSOC INC 234.00218382 02/20/2020 PRINTED 4422 GOV HR USA 4,667.00218383 02/20/2020 PRINTED 1823 GRAINGER 126.88218384 02/20/2020 PRINTED 2597 GUARDIAN 7,983.77218385 02/20/2020 PRINTED 63 H & R AGRI-POWER 450.92218386 02/20/2020 PRINTED 937 W & M SUPPLIES, LLC 18.75218387 02/20/2020 PRINTED 2297 HEALTHGROUP OF ALABAMA 3,017.00218388 02/20/2020 PRINTED 4667 HEMBREE MACHINE INC 375.00218389 02/20/2020 PRINTED 4646 HERC RENTALS, INC 1,056.12218390 02/20/2020 PRINTED 4649 HYDRO CHEM LLC 100.00218391 02/20/2020 PRINTED 2452 I.C.E. CONTRACTORS INC 275.00218392 02/20/2020 PRINTED 2755 IDENTITY AUTOMATION LP 3,243.75218393 02/20/2020 PRINTED 2574 INFORMATICS HOLDINGS INC. 5,316.58218394 02/20/2020 PRINTED 3324 INTERNATIONAL PUBLIC MANAGEMENT ASSOC IPMA 156.00218395 02/20/2020 PRINTED 3860 JIT INDUSTRIES 130.08218396 02/20/2020 PRINTED 1778 JOE HUDSON'S COLLISION 2,971.40218397 02/20/2020 PRINTED 1623 JOE WHEELER EMC 2,995.70218398 02/20/2020 PRINTED 4680 JOHN CRANE INC 51.93218399 02/20/2020 PRINTED 2172 JOHNSON GLASS CO. 350.00

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Packet Pg. 28

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218400 02/20/2020 PRINTED 1736 KOORSEN FIRE & SECURITY INC 1,311.00218401 02/20/2020 PRINTED 2438 LANE, GREGORY A 1,075.00218402 02/20/2020 PRINTED 3962 LANE, TERRY 300.00218403 02/20/2020 PRINTED 4444 LAW ENFORCEMENT RISK MANAGEMENT 295.00218404 02/20/2020 PRINTED 3878 PRE-PAID LEGAL SERVICES, INC 124.60218405 02/20/2020 PRINTED 1576 LITTRELL LUMBER MILL INC 400.00218406 02/20/2020 PRINTED 2502 LODAL INC 779.94218407 02/20/2020 PRINTED 1525 LOWE'S COMPANIES 3,224.64218408 02/20/2020 PRINTED 51 LYNN LAYTON FORD 51,032.00218409 02/20/2020 PRINTED 2742 MAGNOLIA RIVER INC 1,590.00218410 02/20/2020 PRINTED 4650 MARATHON HEALTH LLC 333.20218411 02/20/2020 PRINTED 1674 MCCLARY TIRE COMPANY INC 429.58218412 02/20/2020 PRINTED 4655 MERCEDES LLC 100.00218413 02/20/2020 PRINTED 1581 METAL FASTENER SUPPLY CO INC 7.94218414 02/20/2020 PRINTED 2083 MORGAN CO RECYCLING FUND 51,506.84218415 02/20/2020 PRINTED 1694 MSCO MARTIN SUPPLY 704.55218416 02/20/2020 PRINTED 2675 MUTUAL OF OMAHA 18,155.73218417 02/20/2020 PRINTED 1985 N & D SHOES, INC. 786.80218418 02/20/2020 PRINTED 1884 NEELY COBLE (PARTS/SERVICE) 3.14218419 02/20/2020 PRINTED 1594 NETHERTON AUTO PARTS, INC 1,026.00218420 02/20/2020 PRINTED 4568 NICHOLS, TANDY 300.00218421 02/20/2020 PRINTED 2369 O'REILLY AUTOMOTIVE INC 77.13218422 02/20/2020 PRINTED 1759 OFFICE DEPOT 1,274.16218423 02/20/2020 PRINTED 2556 OSBORNE, STEVEN CLAY 6,189.25218424 02/20/2020 PRINTED 4659 OTIS ELEVATOR COMPANY 450.00218425 02/20/2020 PRINTED 1864 PEDDLER LAWNMOWER & BIKE 146.88218426 02/20/2020 PRINTED 4668 PEPSI COLA DECATUR 309.39218427 02/20/2020 PRINTED 1599 PEPSI COLA DECATUR, LLC 185.25218428 02/20/2020 PRINTED 233 PETRO SOUTH/H L MARTIN DISTR 29.74218429 02/20/2020 PRINTED 2234 PIONEER MFG CO 755.00218430 02/20/2020 PRINTED 4517 PROLOGIC ITS LLC 275,579.86218431 02/20/2020 PRINTED 2499 READY MIX USA, LLC 1,847.00218432 02/20/2020 PRINTED 2275 REED CONTRACTING SERVICES INC 331.20218433 02/20/2020 PRINTED 4652 REMAX PLATINUM LLC 467.53218434 02/20/2020 PRINTED 1565 SAFETY-KLEEN CORP 1,919.00218435 02/20/2020 PRINTED 4653 SANDLIN, RANDALL L DMD PA 200.00218436 02/20/2020 PRINTED 2579 SATTERFIELDS AUTO TECH 340.93218437 02/20/2020 PRINTED 4651 SCHNEIDER ELECTRIC, USA 562.00218438 02/20/2020 PRINTED 1711 SEXTON INC 2,602.25218439 02/20/2020 PRINTED 1606 SHERWIN-WILLIAMS 73.03218440 02/20/2020 PRINTED 1781 SIGMA CONSULTING/TRAINING 375.00218441 02/20/2020 PRINTED 3283 SILVESTRI, GEORGE 51.25218442 02/20/2020 PRINTED 4669 SMARTY PLANTS INC 225.78218443 02/20/2020 PRINTED 4079 SOUTHERN WATER TECHNOLOGIES 817.69218444 02/20/2020 PRINTED 2459 SPECTRUM 13,116.90218445 02/20/2020 PRINTED 1765 STAPLES ADVANTAGE INC 163.80

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Packet Pg. 29

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218446 02/20/2020 PRINTED 2061 SUNBELT FIRE 323.00218447 02/20/2020 PRINTED 2066 T-MOBILE 10.46218448 02/20/2020 PRINTED 2322 TATE SERVICES INC 304.00218449 02/20/2020 PRINTED 208 TERRELL TECHNICAL SERVICES INC 361.89218450 02/20/2020 PRINTED 4672 TERRY, HANNAH 725.90218451 02/20/2020 PRINTED 2488 THE LIOCE GROUP INC 609.88218452 02/20/2020 PRINTED 3149 DENNEY ENTERPRISES LLC 1,466.49218453 02/20/2020 PRINTED 1615 THOMPSON TRACTOR CO INC 209,340.00218454 02/20/2020 PRINTED 1019 TYLER TECHNOLOGIES 64,512.55218455 02/20/2020 PRINTED 4658 UNITED SITE SERVICES OF MISSISSIPPI LLC 2,115.00218456 02/20/2020 PRINTED 2666 US FOODSERVICE INC 360.43218457 02/20/2020 PRINTED 1750 VERIZON WIRELESS 1,966.68218458 02/20/2020 PRINTED 2714 W.W. WILLIAMS COMPANY LLC 1,023.00218459 02/20/2020 PRINTED 3488 WELLS FARGO FINANCIAL LEASING, INC. 15,254.43218460 02/20/2020 PRINTED 4648 WIELAND MICROCOOL LLC 1,012.00218461 02/20/2020 PRINTED 2196 WILKS TRUCK/HWY 20 332.33218462 02/20/2020 PRINTED 1662 XEROX CORPORATION 918.10218463 02/27/2020 PRINTED 264 ABORN, KASSANDRA 406.00218464 02/27/2020 PRINTED 724 AGILITY RECOVERY SOLUTIONS INC. 532.90218465 02/27/2020 PRINTED 1775 AL CHILD SUPPORT PAYMENT 6,688.26218466 02/27/2020 PRINTED 2059 AL DEPT OF REVENUE/COLLECTION 274.03218467 02/27/2020 PRINTED 1741 AL FIRE COLLEGE 555.00218468 02/27/2020 PRINTED 133 ALLIANCE HR, INC 4,347.54218469 02/27/2020 PRINTED 1950 ANIMAL CARE EQUIP & SERV LLC 342.00218470 02/27/2020 PRINTED 2225 AT&T 571.06218471 02/27/2020 PRINTED 1469 AT&T LONG DISTANCE SERVICE 818.31218472 02/27/2020 PRINTED 1678 AUTO-CHLOR SERVICES, LLC 179.95218473 02/27/2020 PRINTED 1894 BAGBY ELEVATOR CO INC 79,466.00218474 02/27/2020 PRINTED 2228 BERNEY OFFICE SOLUTIONS 19.88218475 02/27/2020 PRINTED 1854 BRINDLEE MOUNTAIN FIRE APPARATUS, LLC 349.30218476 02/27/2020 PRINTED 593 C & P DISTRIBUTING LLC 1,386.00218477 02/27/2020 PRINTED 1530 CARR RADIATOR INC 200.00218478 02/27/2020 PRINTED 3218 CDG ENGINEERS & ASSOCIATES INC 1,760.00218479 02/27/2020 PRINTED 2487 CINTAS CORPORATION LOC.241 1,454.29218480 02/27/2020 PRINTED 2567 CITY MACHINE INC 279.54218481 02/27/2020 PRINTED 1536 CONSOLIDATED ELECTRICAL DISTRIBUTORS INC 985.88218482 02/27/2020 PRINTED 4014 CONTINGENCY PROCUREMENT GROUP LLC 600.00218483 02/27/2020 PRINTED 3290 COOPERATIVE PERSONNEL SERVICES 2,685.20218484 02/27/2020 PRINTED 2613 CRAFT TRAINING FUND 7,041.00218485 02/27/2020 PRINTED 2383 CRAIG, STACIE M. 331.38218486 02/27/2020 PRINTED 1574 CSX TRANSPORTATION 71.66218487 02/27/2020 PRINTED 1548 DECATUR LOCKMASTER 576.90218488 02/27/2020 PRINTED 28 DECATUR PRINTING SOLUTIONS LLC 180.00218489 02/27/2020 PRINTED 3233 DEPARTMENT OF AGRICULTURE & INDUSTRIES 90.00218490 02/27/2020 PRINTED 4016 DIAMOND SPEED PRODUCTS, INC 218.00218491 02/27/2020 PRINTED 1967 DISH 74.75

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218492 02/27/2020 PRINTED 4666 DISTRICT COURT OF LIMESTONE COUNTY 58.33218493 02/27/2020 PRINTED 1974 DIXIE AUTO PARTS 294.76218494 02/27/2020 PRINTED 718 FARMER'S SUPPLY CO INC 137.00218495 02/27/2020 PRINTED 4690 FIVE STAR FOOD SERVICE 200.00218496 02/27/2020 PRINTED 3317 FREEMAN, CODY 175.00218497 02/27/2020 PRINTED 205 GABE'S TIRE & TOWING, LLC. 2,747.32218498 02/27/2020 PRINTED 1684 GALLS, LLC 609.79218499 02/27/2020 PRINTED 1677 FRAME WORKS ARCHTECTURE 4,800.00218500 02/27/2020 PRINTED 1494 GCSAA 400.00218501 02/27/2020 PRINTED 100 GEORGE PLUMBING LLC 537.50218502 02/27/2020 PRINTED 63 H & R AGRI-POWER 219.75218503 02/27/2020 PRINTED 4686 HARPER, MONICA 20.00218504 02/27/2020 PRINTED 1991 HARRELL'S, LLC 24,365.92218505 02/27/2020 PRINTED 247 HARRIS COMPUTER SYSTEMS 11,803.17218506 02/27/2020 PRINTED 1166 HCS CULLMAN, LLC 3,680.00218507 02/27/2020 PRINTED 4228 HEAVY MACHINES INC 3,945.52218508 02/27/2020 PRINTED 4687 HENDERSON, KYLE 245.00218509 02/27/2020 PRINTED 1796 HUMPHRIES FARM TURF INC 409.83218510 02/27/2020 PRINTED 2762 NOWLIN, H M 250.00218511 02/27/2020 PRINTED 1132 JANI-KING HUNTSVILLE REGION 600.00218512 02/27/2020 PRINTED 1623 JOE WHEELER EMC 6,213.94218513 02/27/2020 PRINTED 3559 JOHNSON CONTROLS SECURITY SOLUTIONS LLC 17.95218514 02/27/2020 PRINTED 3848 KENTUCKY HIGHER EDUCATION ASSISTANCE AUTHORITY 177.14218515 02/27/2020 PRINTED 1987 KIMBERLY PINES LLC 310.30218516 02/27/2020 PRINTED 2882 KNOX, MITCHELL 100.00218517 02/27/2020 PRINTED 1948 LADD'S 772.74218518 02/27/2020 PRINTED 2407 LAMAR COMPANIES 926.00218519 02/27/2020 PRINTED 2502 LODAL INC 243.60218520 02/27/2020 PRINTED 1525 LOWE'S COMPANIES 1,884.20218521 02/27/2020 PRINTED 51 LYNN LAYTON FORD 91,884.00218522 02/27/2020 PRINTED 1674 MCCLARY TIRE COMPANY INC 47.14218523 02/27/2020 PRINTED 4682 MID-OHIO TUBING, LLCC 6,456.12218524 02/27/2020 PRINTED 235 MORGAN COUNTY CIRCUIT COURT 45.00218525 02/27/2020 PRINTED 3670 MOTOROLA SOLUTIONS INC 130,922.60218526 02/27/2020 PRINTED 1694 MSCO MARTIN SUPPLY 317.61218527 02/27/2020 PRINTED 3959 NASHVILLE WRAPS 39.15218528 02/27/2020 PRINTED 1594 NETHERTON AUTO PARTS, INC 653.76218529 02/27/2020 PRINTED 2369 O'REILLY AUTOMOTIVE INC 385.23218530 02/27/2020 PRINTED 1759 OFFICE DEPOT 71.88218531 02/27/2020 PRINTED 1919 PATE, JERRY TURF & IRRIGATION 787.45218532 02/27/2020 PRINTED 4115 PATTERSON, BEN 467.50218533 02/27/2020 PRINTED 1864 PEDDLER LAWNMOWER & BIKE 30.50218534 02/27/2020 PRINTED 1599 PEPSI COLA DECATUR, LLC 1,801.05218535 02/27/2020 PRINTED 2238 PETSMART 43.96218536 02/27/2020 PRINTED 1939 PNC BANK, N.A. 14,095.66218537 02/27/2020 PRINTED 4488 ALABAMA POLICE OFFICERS ANNUITY & BENEFIT FUND 150.00

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218538 02/27/2020 PRINTED 3052 POSITIVE PROMOTIONS INC 1,437.49218539 02/27/2020 PRINTED 2703 POWER DMS INC 6,113.20218540 02/27/2020 PRINTED 4679 PROCESS AUTOMATION & CONTROL, INC 1,050.00218541 02/27/2020 PRINTED 2499 READY MIX USA, LLC 1,646.91218542 02/27/2020 PRINTED 1381 REDSTONE HARLEY-DAVIDSON 736.84218543 02/27/2020 PRINTED 2275 REED CONTRACTING SERVICES INC 604.47218544 02/27/2020 PRINTED 1565 SAFETY-KLEEN CORP 455.72218545 02/27/2020 PRINTED 1092 SCHOEL ARCHITECTURE LLC 5,381.48218546 02/27/2020 PRINTED 1606 SHERWIN-WILLIAMS 429.46218547 02/27/2020 PRINTED 1998 SHI (SOFTWARE.HARDWARE.INTER) 2,265.18218548 02/27/2020 PRINTED 1781 SIGMA CONSULTING/TRAINING 125.00218549 02/27/2020 PRINTED 4691 SIMS, KELLIE 800.00218550 02/27/2020 PRINTED 1690 SOUTHERN LINC 1,645.40218551 02/27/2020 PRINTED 2459 SPECTRUM 2,417.15218552 02/27/2020 PRINTED 1765 STAPLES ADVANTAGE INC 300.58218553 02/27/2020 PRINTED 2754 SUPERIOR CARPETS & FLOOR INC 141.00218554 02/27/2020 PRINTED 1207 SUPPORT PAYMENT CLEARINGHOUSE 198.80218555 02/27/2020 PRINTED 2066 T-MOBILE 112.92218556 02/27/2020 PRINTED 4462 THE LOVEJOY GROUP, LLC 400.00218557 02/27/2020 PRINTED 1615 THOMPSON TRACTOR CO INC 886.33218558 02/27/2020 PRINTED 4507 THORN, CHRISTOPHER 467.50218559 02/27/2020 PRINTED 3490 TRADEBE ENVIRONMENTAL SERVICES, LLC 7,492.52218560 02/27/2020 PRINTED 2031 TRIGREEN EQUIPMENT, LLC 56.53218561 02/27/2020 PRINTED 2391 TRINITY WATER DEPARTMENT 18.87218562 02/27/2020 PRINTED 184 UNITED STATES BANKRUPTCY COURT 1,524.00218563 02/27/2020 PRINTED 1432 UNIVERSITY OF TENNESSEE 1,500.00218564 02/27/2020 PRINTED 2666 US FOODSERVICE INC 3,173.48218565 02/27/2020 PRINTED 2204 VALENT GROUP, LLC 100.00218566 02/27/2020 PRINTED 4683 VAN'S SPORTING GOODS 140.00218567 02/27/2020 PRINTED 1750 VERIZON WIRELESS 1,928.21218568 02/27/2020 PRINTED 1557 VULCAN MATERIALS 3,433.59218569 02/27/2020 PRINTED 1689 WARRIOR TRACTOR & EQUIPIPMENT INC 285.39218570 02/27/2020 PRINTED 3688 WASTE MANAGEMENT BILL PROCESSING CENTER 3,729.06218571 02/27/2020 PRINTED 2071 WATERS BROTHERS CONTRACTORS 36,612.50218572 02/27/2020 PRINTED 196 WHITE, LARRY C. 2,500.00218573 02/27/2020 PRINTED 1626 WITTICHEN SUPPLY COMPANY 43.44218574 02/27/2020 PRINTED 4224 XEROX FINANCIAL SERVICES LLC 806.34218575 02/27/2020 PRINTED 55 YAMAHA MOTOR CORP., U.S.A. 2,803.16

EFT'S 659,408.60CHECK'S 9,264,091.77

TOTAL 9,923,500.37

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City Council Revenue Department 402 Lee St. Sal Jasso, Decatur, AL 35601 Meeting: 03/16/20 10:00 AM

RESOLUTION 20-70 DOC ID: 4744

Updated: 3/6/2020 5:35 PM by Stacy Gilley Page 1

Approve Request for Off Premise Beer and Wine License for JK Narayan Inc., d/b/a Wavaho located at 5006 Highway 31 S.

Decatur, AL 35603

<< BACKGROUND INFO HERE >>

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Resolution 20-70 Meeting of March 16, 2020


Resolution No. 20-70 Approve Request for Off Premise Beer and Wine License for JK Narayan

Inc., d/b/a Wavaho located at 5006 Highway 31 S. Decatur, AL 35603

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the application for an alcoholic beverage license for Off Premise Beer

and Wine for JK Narayan Inc., d/b/a Wavaho located at 5006 Highway 31 S. is hereby

approved, subject to the approval of the Building, Fire, Police, Health, Community

Development and Revenue Departments.

ADOPTED this the 16th day March, 2020.

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Declare a State of Emergency for the City of Decatur


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Resolution No. 20-89 Declare a State of Emergency for the City of Decatur

RESOLUTION NO. 20-89

DECLARING CITY STATE OF EMERGENCY

WHEREAS, President Trump has declared a National State of Emergency based on the

impacts of COVID-19 becoming a pandemic event; and

WHEREAS, Governor Ivey has also declared a State of Emergency as relates to COVID-19 in

the State of Alabama; and

WHEREAS, City of Decatur Officials and Personnel in partnership with our regional partners

and especially the Morgan County Infectious Diseases Task Force have been proactive

beginning February 28, 2020 addressing the COVID-19 impacts; and

WHEREAS, the City Council on advice of Emergency Management Personnel determines to

immediately take further action in this emergency circumstance on a continuing basis to

address the COVID-19 impacts on our City and community; and to further declare a State of

Emergency in Decatur; and

WHEREAS, it is vital that City emergency management personnel and other City

Departments are authorized to expend City Funds for additional personnel, supplies and

equipment as needed, so that action can be taken without delay to protect the lives and the

safety of our residents and visitors to our City; and

WHEREAS, COVID-19 poses a serious public health risk to our City stemming from it being

a novel respiratory disease, impacting our City Services, impacting Utility Department

Services, impacting our Schools, impacting our Businesses, and impacting our Industrial

Corridor; and

WHEREAS, the extent and level of impact from COVID-19 cannot be determined at present

and City Departments need the authority and funding to react promptly and without delay

at this critical time;

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NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Decatur, Alabama

that it hereby declares a State of Emergency in Decatur with the Mayor and City

Departments, with the guidance of the Purchasing Department and the Human Resources

Department, authorized to expend city funds and use additional personnel hours necessary

to respond to the impacts of COVID-19 (some known and some unknown) in our City and

Community;

BE IT FURTHER RESOLVED by the City Council that the Mayor, Police Chief Allen and City

Departments, are to coordinate the Work with the Morgan County Emergency Management

Agency and other appropriate Agencies;

BE IT FURTHER RESOLVED that the City Council determines this action is required in order

to be proactive in continuing the previous work of our Officials and Personnel in the future;

BE IT FURTHER RESOLVED that the Mayor and City Departments are requested and

authorized to record the additional expenses incurred in the past and future as a result of

the COVID-19 impacts; and seek reimbursement to the extent provided and authorized by

Federal and State Laws.

ADOPTED this 16th day of March 2020.

ACKNOWLEDGED and APPROVED:

________________________ ______________________________

Mayor City Council President

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City Council Municipal Utilities Board 402 Lee St. Rebecca Sheets, Decatur, AL 35601 Meeting: 03/16/20 10:00 AM



Approve MUB Expenditure of $147,228 for FY20 Distribution Pole Replacement Contract Labor


FINANCIAL IMPACT:

n/a

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Resolution No. 20-71 Approve MUB Expenditure of $147,228 for FY20 Distribution Pole

Replacement Contract Labor

BE IT RESOLVED by the City Council of the City of Decatur in the State of Alabama that in

accordance with the request of the Municipal Utilities Board of Decatur, Morgan County,

Alabama by letter dated February 19, 2020, a copy of which shall be recorded in the minutes of

this meeting, that the City Council does hereby consent to and approve of the following

estimated expenditure by the Board of $147,228 for FY20 Distribution Pole Replacement

Contract Labor.

CERTIFICATE

I, Stacy Gilley, City Clerk of the City of Decatur, Alabama hereby certify that the above

and foregoing is a true and correct copy of a resolution adopted by the City Council of the City

of Decatur at a regular meeting of the same held on _______________, 2020, as the same

appears of record in the minutes of said meeting in my custody and control.

IN WITNESS WHEREOF, I have hereunto set my hand as City Clerk of the City of

Decatur and affixed the seal of the City of Decatur to the certificate on this ________ day of

_____________, 2020.

______________________________

Stacy Gilley

City Clerk

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Updated: 3/10/2020 1:48 PM by Herman Marks Page 1

Request by AT&T to modify their equipment on the existing wireless facility located at 47 Thurston Park Road, Decatur,

AL,


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Resolution No. 20-72 Request by AT&T to modify their equipment on the existing wireless facility

located at 47 Thurston Park Road, Decatur, AL,


WHEREAS, AT&T has requested to modify their equipment on the existing wireless

telecommunications facility located at 47 Thurston Park Road, Decatur, AL, to provide

enhanced wireless services essentially within the corporate limits and police jurisdiction of

the City of Decatur, and;

WHEREAS, AT&T has complied with City’s Ordinance No. 19-4351 and has

demonstrated the need for a wireless facility to consistently deliver reliable services in the

identified area, and;

WHEREAS, both the City and AT&T customers in the City of Decatur will benefit from

improved service; and,

WHEREAS, the City’s consultant, The Center for Municipal Solutions (CMS),

recommends the granting of a Special Use Permit for this modification of AT&T’s equipment

on the existing tower located at 47 Thurston Park Road, which consists of a 200’ self-

support tower;

THEREFORE, BE IT RESOLVED by the City Council of the City of Decatur, Alabama that AT&T

is hereby granted a Special Use Permit to modify equipment on the exiting monopole tower

located at 47 Thurston Park Road, Decatur, Alabama.

As recommended by CMS, the Special Permit is subject to compliance with the following

conditions prior to the issuance of said permit and/or a Certificate of Completion:

1. Prior to the issuance of the Building Permit, AT&T or the tower owner must submit for review and approval by the City, a signed modification compliance letter.

2. To prevent warehousing of permits or authorizations and to assure the best service to the City’s residents as expeditiously as possible, the facility must be built, activated and be providing service no later than one hundred eighty (180) days after the issuance of the Special Use Permit or other applicable authorization, subject to commonly accepted force majeure exceptions acceptable to the City. AT&T may petition the City for an extension of this for good cause shown, but the decision whether or not to grant the extension shall exclusively be the prerogative of the City.

3. AT&T must provide contractor information with construction schedule to City and to CMS prior to issuance of the Building Permit.

4. Prior to the issuance of the Certificate of Completion, AT&T or the tower owner must remediate the following safety issues noted at the pre-application site visit:

a. Remove trash and tree from compound. 5. At the completion of construction, the Applicant must notify the City’s consultant and

provide proof that all inspections have been satisfactorily completed and the project is ready for a final on-site inspection. Upon passing the final inspection, a recommendation to issue a Certificate of Occupancy shall be made.


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ADOPTED this 16th day of March, 2020.

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City Council Human Resources 402 Lee St. Richelle Sandlin, Personnel Director Decatur, AL 35601 Meeting: 03/16/20 10:00 AM



Appoint Director of Decatur Youth Services

To close recruitment effort to fill vacancy due to Bruce Jones, incumbent Director retirement

1/31/2020.

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Resolution No. 20-88 Appoint Director of Decatur Youth Services

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the

candidate selected to receive a contingent offer for Youth Services Director is

______________, and the Human Resources Department is hereby authorized to begin

the contingent offer process. Upon satisfactory contingent offer acceptance and

completion of the process, a formal appointment recommendation that includes

appointment salary range, step, employee benefits and effective date will be presented

for acceptance by the Council on April 6, 2020.


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City Council Community Development 402 Lee St. Allen Stover, Grants Administrator Decatur, AL 35601 Meeting: 03/16/20 10:00 AM



Approve Change Order #1 Enolam Pocket Park in the amount of $2,846.25


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Resolution No. 20-73 Approve Change Order #1 Enolam Pocket Park in the amount of $2,846.25

BE IT RESOLVED by the City Council of the City Decatur, in the State of Alabama, that the

change order #1 request, for removal of dead tree at Enolam Pocket Park for the Community

Development Department, be accepted in the amount of $2,846.25.00 According, the amended

contract amount as adopted by Resolution 19-032 is increased from $271,310.00 to

$274,156.25.

The Purchasing Agent is hereby authorized to amend or issue the appropriate purchase order,

with the understanding that the funds expended are to be from CDBG funds

Adopted this the ____ day of _____, 2020.

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City Council Finance Department 402 Lee St. John Andrzejewski, CFO Decatur, AL 35601 Meeting: 03/16/20 10:00 AM


Updated: 3/4/2020 4:50 PM by John J Andrzejewski Page 1

Adopt The International Standards for the Professional Practice of Internal Auditing and City of Decatur, Alabama

Internal Audit Charter


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Updated: 3/4/2020 4:50 PM by John J Andrzejewski Page 2

Resolution No. 20-74 Adopt The International Standards for the Professional Practice of Internal

Auditing and City of Decatur, Alabama Internal Audit Charter

BE IT RESOLVED by the City Council of the City of Decatur, Alabama that the attached International Standards for the Professional Practice of Internal Auditing are adopted and the

City of Decatur Alabama Internal Audit Charter is approved.


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Revised: October 2016 Page 1 of 25 Effective: January 2017

© 2016 The Institute of Internal Auditors

INTERNATIONAL STANDARDS FOR THE PROFESSIONAL PRACTICE OF INTERNAL AUDITING (STANDARDS)

Introduction to the Standards

Internal auditing is conducted in diverse legal and cultural environments; for organizations that vary in purpose, size, complexity, and structure; and by persons within or outside the organization. While differences may affect the practice of internal auditing in each environment, conformance with The IIA’s International Standards for the Professional Practice of Internal Auditing (Standards) is essential in meeting the responsibilities of internal auditors and the internal audit activity.

The purpose of the Standards is to:

1. Guide adherence with the mandatory elements of the International Professional Practices Framework.

2. Provide a framework for performing and promoting a broad range of value-added internal auditing services.

3. Establish the basis for the evaluation of internal audit performance. 4. Foster improved organizational processes and operations.

The Standards are a set of principles-based, mandatory requirements consisting of:

Statements of core requirements for the professional practice of internal auditing and for evaluating the effectiveness of performance that are internationally applicable at organizational and individual levels.

Interpretations clarifying terms or concepts within the Standards.

The Standards, together with the Code of Ethics, encompass all mandatory elements of the International Professional Practices Framework; therefore, conformance with the Code of Ethics and the Standards demonstrates conformance with all mandatory elements of the International Professional Practices Framework.

The Standards employ terms as defined specifically in the Glossary. To understand and apply the Standards correctly, it is necessary to consider the specific meanings from the Glossary. Furthermore, the Standards use the word “must” to specify an unconditional requirement and the word “should” where conformance is expected unless, when applying professional judgment, circumstances justify deviation.

The Standards comprise two main categories: Attribute and Performance Standards. Attribute Standards address the attributes of organizations and individuals performing internal auditing. Performance Standards describe the nature of internal auditing and provide quality criteria against which the performance of these services can be measured. Attribute and Performance Standards apply to all internal audit services.

Implementation Standards expand upon the Attribute and Performance Standards by providing the requirements applicable to assurance (.A) or consulting (.C) services.

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International Standards for the Professional Practice of Internal Auditing (Standards)



Assurance services involve the internal auditor’s objective assessment of evidence to provide opinions or conclusions regarding an entity, operation, function, process, system, or other subject matters. The nature and scope of an assurance engagement are determined by the internal auditor. Generally, three parties are participants in assurance services: (1) the person or group directly involved with the entity, operation, function, process, system, or other subject matter — the process owner, (2) the person or group making the assessment — the internal auditor, and (3) the person or group using the assessment — the user.

Consulting services are advisory in nature and are generally performed at the specific request of an engagement client. The nature and scope of the consulting engagement are subject to agreement with the engagement client. Consulting services generally involve two parties: (1) the person or group offering the advice — the internal auditor, and (2) the person or group seeking and receiving the advice — the engagement client. When performing consulting services the internal auditor should maintain objectivity and not assume management responsibility.

The Standards apply to individual internal auditors and the internal audit activity. All internal auditors are accountable for conforming with the standards related to individual objectivity, proficiency, and due professional care and the standards relevant to the performance of their job responsibilities. Chief audit executives are additionally accountable for the internal audit activity’s overall conformance with the Standards.

If internal auditors or the internal audit activity is prohibited by law or regulation from conformance with certain parts of the Standards, conformance with all other parts of the Standards and appropriate disclosures are needed.

If the Standards are used in conjunction with requirements issued by other authoritative bodies, internal audit communications may also cite the use of other requirements, as appropriate. In such a case, if the internal audit activity indicates conformance with the Standards and inconsistencies exist between the Standards and other requirements, internal auditors and the internal audit activity must conform with the Standards and may conform with the other requirements if such requirements are more restrictive.

The review and development of the Standards is an ongoing process. The International Internal Audit Standards Board engages in extensive consultation and discussion before issuing the Standards. This includes worldwide solicitation for public comment through the exposure draft process. All exposure drafts are posted on The IIA’s website as well as being distributed to all IIA institutes.

Suggestions and comments regarding the Standards can be sent to: The Institute of Internal Auditors

Standards and Guidance 1035 Greenwood Blvd, Suite 401

Lake Mary, FL 32746 USA E-mail: [email protected] Web: www.globaliia.org

***

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mailto:[email protected]

http://www.theiia.org/




INTERNATIONAL STANDARDS FOR THE PROFESSIONAL PRACTICE OF INTERNAL AUDITING (STANDARDS)

Attribute Standards

1000 – Purpose, Authority, and Responsibility

The purpose, authority, and responsibility of the internal audit activity must be formally defined in an internal audit charter, consistent with the Mission of Internal Audit and the mandatory elements of the International Professional Practices Framework (the Core Principles for the Professional Practice of Internal Auditing, the Code of Ethics, the Standards, and the Definition of Internal Auditing). The chief audit executive must periodically review the internal audit charter and present it to senior management and the board for approval.

Interpretation:

The internal audit charter is a formal document that defines the internal audit activity's purpose, authority, and responsibility. The internal audit charter establishes the internal audit activity's position within the organization, including the nature of the chief audit executive’s functional reporting relationship with the board; authorizes access to records, personnel, and physical properties relevant to the performance of engagements; and defines the scope of internal audit activities. Final approval of the internal audit charter resides with the board.

1000.A1 – The nature of assurance services provided to the organization must be defined in the internal audit charter. If assurances are to be provided to parties outside the organization, the nature of these assurances must also be defined in the internal audit charter.

1000.C1 – The nature of consulting services must be defined in the internal audit charter.

1010 – Recognizing Mandatory Guidance in the Internal Audit Charter

The mandatory nature of the Core Principles for the Professional Practice of Internal Auditing, the Code of Ethics, the Standards, and the Definition of Internal Auditing must be recognized in the internal audit charter. The chief audit executive should discuss the Mission of Internal Audit and the mandatory elements of the International Professional Practices Framework with senior management and the board.

1100 – Independence and Objectivity

The internal audit activity must be independent, and internal auditors must be objective in performing their work.

Interpretation:

Independence is the freedom from conditions that threaten the ability of the internal audit activity to carry out internal audit responsibilities in an unbiased manner. To achieve the degree of independence necessary to effectively carry out the responsibilities of the internal audit activity, the chief audit executive has direct and unrestricted access to senior management and the board.

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This can be achieved through a dual-reporting relationship. Threats to independence must be managed at the individual auditor, engagement, functional, and organizational levels.

Objectivity is an unbiased mental attitude that allows internal auditors to perform engagements in such a manner that they believe in their work product and that no quality compromises are made. Objectivity requires that internal auditors do not subordinate their judgment on audit matters to others. Threats to objectivity must be managed at the individual auditor, engagement, functional, and organizational levels.

1110 – Organizational Independence

The chief audit executive must report to a level within the organization that allows the internal audit activity to fulfill its responsibilities. The chief audit executive must confirm to the board, at least annually, the organizational independence of the internal audit activity.

Interpretation:

Organizational independence is effectively achieved when the chief audit executive reports functionally to the board. Examples of functional reporting to the board involve the board:

Approving the internal audit charter.

Approving the risk-based internal audit plan.

Approving the internal audit budget and resource plan.

Receiving communications from the chief audit executive on the internal audit activity’s performance relative to its plan and other matters.

Approving decisions regarding the appointment and removal of the chief audit executive.

Approving the remuneration of the chief audit executive.

Making appropriate inquiries of management and the chief audit executive to determine whether there are inappropriate scope or resource limitations.

1110.A1 – The internal audit activity must be free from interference in determining the scope of internal auditing, performing work, and communicating results. The chief audit executive must disclose such interference to the board and discuss the implications.

1111 – Direct Interaction with the Board

The chief audit executive must communicate and interact directly with the board.

1112 – Chief Audit Executive Roles Beyond Internal Auditing

Where the chief audit executive has or is expected to have roles and/or responsibilities that fall outside of internal auditing, safeguards must be in place to limit impairments to independence or objectivity.

Interpretation:

The chief audit executive may be asked to take on additional roles and responsibilities outside of internal auditing, such as responsibility for compliance or risk management activities. These roles and responsibilities may impair, or appear to impair, the organizational independence of the

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internal audit activity or the individual objectivity of the internal auditor. Safeguards are those oversight activities, often undertaken by the board, to address these potential impairments, and may include such activities as periodically evaluating reporting lines and responsibilities and developing alternative processes to obtain assurance related to the areas of additional responsibility.

1120 – Individual Objectivity

Internal auditors must have an impartial, unbiased attitude and avoid any conflict of interest.

Interpretation:

Conflict of interest is a situation in which an internal auditor, who is in a position of trust, has a competing professional or personal interest. Such competing interests can make it difficult to fulfill his or her duties impartially. A conflict of interest exists even if no unethical or improper act results. A conflict of interest can create an appearance of impropriety that can undermine confidence in the internal auditor, the internal audit activity, and the profession. A conflict of interest could impair an individual's ability to perform his or her duties and responsibilities objectively.

1130 – Impairment to Independence or Objectivity

If independence or objectivity is impaired in fact or appearance, the details of the impairment must be disclosed to appropriate parties. The nature of the disclosure will depend upon the impairment.

Interpretation:

Impairment to organizational independence and individual objectivity may include, but is not limited to, personal conflict of interest, scope limitations, restrictions on access to records, personnel, and properties, and resource limitations, such as funding.

The determination of appropriate parties to which the details of an impairment to independence or objectivity must be disclosed is dependent upon the expectations of the internal audit activity’s and the chief audit executive’s responsibilities to senior management and the board as described in the internal audit charter, as well as the nature of the impairment.

1130.A1 – Internal auditors must refrain from assessing specific operations for which they were previously responsible. Objectivity is presumed to be impaired if an internal auditor provides assurance services for an activity for which the internal auditor had responsibility within the previous year.

1130.A2 – Assurance engagements for functions over which the chief audit executive has responsibility must be overseen by a party outside the internal audit activity.

1130.A3 – The internal audit activity may provide assurance services where it had previously performed consulting services, provided the nature of the consulting did not impair objectivity and provided individual objectivity is managed when assigning resources to the engagement.

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1130.C1 – Internal auditors may provide consulting services relating to operations for which they had previous responsibilities.

1130.C2 – If internal auditors have potential impairments to independence or objectivity relating to proposed consulting services, disclosure must be made to the engagement client prior to accepting the engagement.

1200 – Proficiency and Due Professional Care

Engagements must be performed with proficiency and due professional care.

1210 – Proficiency

Internal auditors must possess the knowledge, skills, and other competencies needed to perform their individual responsibilities. The internal audit activity collectively must possess or obtain the knowledge, skills, and other competencies needed to perform its responsibilities.

Interpretation:

Proficiency is a collective term that refers to the knowledge, skills, and other competencies required of internal auditors to effectively carry out their professional responsibilities. It encompasses consideration of current activities, trends, and emerging issues, to enable relevant advice and recommendations. Internal auditors are encouraged to demonstrate their proficiency by obtaining appropriate professional certifications and qualifications, such as the Certified Internal Auditor designation and other designations offered by The Institute of Internal Auditors and other appropriate professional organizations.

1210.A1 – The chief audit executive must obtain competent advice and assistance if the internal auditors lack the knowledge, skills, or other competencies needed to perform all or part of the engagement.

1210.A2 – Internal auditors must have sufficient knowledge to evaluate the risk of fraud and the manner in which it is managed by the organization, but are not expected to have the expertise of a person whose primary responsibility is detecting and investigating fraud.

1210.A3 – Internal auditors must have sufficient knowledge of key information technology risks and controls and available technology-based audit techniques to perform their assigned work. However, not all internal auditors are expected to have the expertise of an internal auditor whose primary responsibility is information technology auditing.

1210.C1 – The chief audit executive must decline the consulting engagement or obtain competent advice and assistance if the internal auditors lack the knowledge, skills, or other competencies needed to perform all or part of the engagement.

1220 – Due Professional Care

Internal auditors must apply the care and skill expected of a reasonably prudent and competent internal auditor. Due professional care does not imply infallibility.

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1220.A1 – Internal auditors must exercise due professional care by considering the:

Extent of work needed to achieve the engagement’s objectives.

Relative complexity, materiality, or significance of matters to which assurance procedures are applied.

Adequacy and effectiveness of governance, risk management, and control processes.

Probability of significant errors, fraud, or noncompliance.

Cost of assurance in relation to potential benefits.

1220.A2 – In exercising due professional care internal auditors must consider the use of technology-based audit and other data analysis techniques.

1220.A3 – Internal auditors must be alert to the significant risks that might affect objectives, operations, or resources. However, assurance procedures alone, even when performed with due professional care, do not guarantee that all significant risks will be identified.

1220.C1 – Internal auditors must exercise due professional care during a consulting engagement by considering the:

Needs and expectations of clients, including the nature, timing, and communication of engagement results.

Relative complexity and extent of work needed to achieve the engagement’s objectives.

Cost of the consulting engagement in relation to potential benefits.

1230 – Continuing Professional Development

Internal auditors must enhance their knowledge, skills, and other competencies through continuing professional development.

1300 – Quality Assurance and Improvement Program

The chief audit executive must develop and maintain a quality assurance and improvement program that covers all aspects of the internal audit activity.

Interpretation:

A quality assurance and improvement program is designed to enable an evaluation of the internal audit activity’s conformance with the Standards and an evaluation of whether internal auditors apply the Code of Ethics. The program also assesses the efficiency and effectiveness of the internal audit activity and identifies opportunities for improvement. The chief audit executive should encourage board oversight in the quality assurance and improvement program.

1310 – Requirements of the Quality Assurance and Improvement Program

The quality assurance and improvement program must include both internal and external assessments.

1311 – Internal Assessments

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Internal assessments must include:

Ongoing monitoring of the performance of the internal audit activity.

Periodic self-assessments or assessments by other persons within the organization with sufficient knowledge of internal audit practices.

Interpretation:

Ongoing monitoring is an integral part of the day-to-day supervision, review, and measurement of the internal audit activity. Ongoing monitoring is incorporated into the routine policies and practices used to manage the internal audit activity and uses processes, tools, and information considered necessary to evaluate conformance with the Code of Ethics and the Standards.

Periodic assessments are conducted to evaluate conformance with the Code of Ethics and the Standards.

Sufficient knowledge of internal audit practices requires at least an understanding of all elements of the International Professional Practices Framework.

1312 – External Assessments

External assessments must be conducted at least once every five years by a qualified, independent assessor or assessment team from outside the organization. The chief audit executive must discuss with the board:

The form and frequency of external assessment.

The qualifications and independence of the external assessor or assessment team, including any potential conflict of interest.

Interpretation:

External assessments may be accomplished through a full external assessment, or a self-assessment with independent external validation. The external assessor must conclude as to conformance with the Code of Ethics and the Standards; the external assessment may also include operational or strategic comments.

A qualified assessor or assessment team demonstrates competence in two areas: the professional practice of internal auditing and the external assessment process. Competence can be demonstrated through a mixture of experience and theoretical learning. Experience gained in organizations of similar size, complexity, sector or industry, and technical issues is more valuable than less relevant experience. In the case of an assessment team, not all members of the team need to have all the competencies; it is the team as a whole that is qualified. The chief audit executive uses professional judgment when assessing whether an assessor or assessment team demonstrates sufficient competence to be qualified.

An independent assessor or assessment team means not having either an actual or a perceived conflict of interest and not being a part of, or under the control of, the organization to which the internal audit activity belongs. The chief audit executive should encourage board oversight in the external assessment to reduce perceived or potential conflicts of interest.

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1320 – Reporting on the Quality Assurance and Improvement Program

The chief audit executive must communicate the results of the quality assurance and improvement program to senior management and the board. Disclosure should include:

The scope and frequency of both the internal and external assessments.

The qualifications and independence of the assessor(s) or assessment team, including potential conflicts of interest.

Conclusions of assessors.

Corrective action plans.

Interpretation:

The form, content, and frequency of communicating the results of the quality assurance and improvement program is established through discussions with senior management and the board and considers the responsibilities of the internal audit activity and chief audit executive as contained in the internal audit charter. To demonstrate conformance with the Code of Ethics and the Standards, the results of external and periodic internal assessments are communicated upon completion of such assessments, and the results of ongoing monitoring are communicated at least annually. The results include the assessor’s or assessment team’s evaluation with respect to the degree of conformance.

1321 – Use of “Conforms with the International Standards for the Professional Practice of Internal Auditing”

Indicating that the internal audit activity conforms with the International Standards for the Professional Practice of Internal Auditing is appropriate only if supported by the results of the quality assurance and improvement program.

Interpretation:

The internal audit activity conforms with the Code of Ethics and the Standards when it achieves the outcomes described therein. The results of the quality assurance and improvement program include the results of both internal and external assessments. All internal audit activities will have the results of internal assessments. Internal audit activities in existence for at least five years will also have the results of external assessments.

1322 – Disclosure of Nonconformance

When nonconformance with the Code of Ethics or the Standards impacts the overall scope or operation of the internal audit activity, the chief audit executive must disclose the nonconformance and the impact to senior management and the board.

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Performance Standards

2000 – Managing the Internal Audit Activity

The chief audit executive must effectively manage the internal audit activity to ensure it adds value to the organization.

Interpretation:

The internal audit activity is effectively managed when:

It achieves the purpose and responsibility included in the internal audit charter.

It conforms with the Standards.

Its individual members conform with the Code of Ethics and the Standards.

It considers trends and emerging issues that could impact the organization.

The internal audit activity adds value to the organization and its stakeholders when it considers strategies, objectives, and risks; strives to offer ways to enhance governance, risk management, and control processes; and objectively provides relevant assurance.

2010 – Planning

The chief audit executive must establish a risk-based plan to determine the priorities of the internal audit activity, consistent with the organization’s goals.

Interpretation:

To develop the risk-based plan, the chief audit executive consults with senior management and the board and obtains an understanding of the organization’s strategies, key business objectives, associated risks, and risk management processes. The chief audit executive must review and adjust the plan, as necessary, in response to changes in the organization’s business, risks, operations, programs, systems, and controls.

2010.A1 – The internal audit activity’s plan of engagements must be based on a documented risk assessment, undertaken at least annually. The input of senior management and the board must be considered in this process.

2010.A2 – The chief audit executive must identify and consider the expectations of senior management, the board, and other stakeholders for internal audit opinions and other conclusions.

2010.C1 – The chief audit executive should consider accepting proposed consulting engagements based on the engagement’s potential to improve management of risks, add value, and improve the organization’s operations. Accepted engagements must be included in the plan.

2020 – Communication and Approval

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The chief audit executive must communicate the internal audit activity’s plans and resource requirements, including significant interim changes, to senior management and the board for review and approval. The chief audit executive must also communicate the impact of resource limitations.

2030 – Resource Management

The chief audit executive must ensure that internal audit resources are appropriate, sufficient, and effectively deployed to achieve the approved plan.

Interpretation:

Appropriate refers to the mix of knowledge, skills, and other competencies needed to perform the plan. Sufficient refers to the quantity of resources needed to accomplish the plan. Resources are effectively deployed when they are used in a way that optimizes the achievement of the approved plan.

2040 – Policies and Procedures

The chief audit executive must establish policies and procedures to guide the internal audit activity.

Interpretation:

The form and content of policies and procedures are dependent upon the size and structure of the internal audit activity and the complexity of its work.

2050 – Coordination and Reliance

The chief audit executive should share information, coordinate activities, and consider relying upon the work of other internal and external assurance and consulting service providers to ensure proper coverage and minimize duplication of efforts.

Interpretation:

In coordinating activities, the chief audit executive may rely on the work of other assurance and consulting service providers. A consistent process for the basis of reliance should be established, and the chief audit executive should consider the competency, objectivity, and due professional care of the assurance and consulting service providers. The chief audit executive should also have a clear understanding of the scope, objectives, and results of the work performed by other providers of assurance and consulting services. Where reliance is placed on the work of others, the chief audit executive is still accountable and responsible for ensuring adequate support for conclusions and opinions reached by the internal audit activity.

2060 – Reporting to Senior Management and the Board

The chief audit executive must report periodically to senior management and the board on the internal audit activity’s purpose, authority, responsibility, and performance relative to its plan and on its conformance with the Code of Ethics and the Standards. Reporting must also include

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significant risk and control issues, including fraud risks, governance issues, and other matters that require the attention of senior management and/or the board.

Interpretation:

The frequency and content of reporting are determined collaboratively by the chief audit executive, senior management, and the board. The frequency and content of reporting depends on the importance of the information to be communicated and the urgency of the related actions to be taken by senior management and/or the board.

The chief audit executive’s reporting and communication to senior management and the board must include information about:

The audit charter.

Independence of the internal audit activity.

The audit plan and progress against the plan.

Resource requirements.

Results of audit activities.

Conformance with the Code of Ethics and the Standards, and action plans to address any significant conformance issues.

Management’s response to risk that, in the chief audit executive’s judgment, may be unacceptable to the organization.

These and other chief audit executive communication requirements are referenced throughout the Standards.

2070 – External Service Provider and Organizational Responsibility for Internal Auditing

When an external service provider serves as the internal audit activity, the provider must make the organization aware that the organization has the responsibility for maintaining an effective internal audit activity.

Interpretation:

This responsibility is demonstrated through the quality assurance and improvement program which assesses conformance with the Code of Ethics and the Standards.

2100 – Nature of Work

The internal audit activity must evaluate and contribute to the improvement of the organization’s governance, risk management, and control processes using a systematic, disciplined, and risk-based approach. Internal audit credibility and value are enhanced when auditors are proactive and their evaluations offer new insights and consider future impact.

2110 – Governance

The internal audit activity must assess and make appropriate recommendations to improve the organization’s governance processes for:

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Making strategic and operational decisions.

Overseeing risk management and control.

Promoting appropriate ethics and values within the organization.

Ensuring effective organizational performance management and accountability.

Communicating risk and control information to appropriate areas of the organization.

Coordinating the activities of, and communicating information among, the board, external and internal auditors, other assurance providers, and management.

2110.A1 – The internal audit activity must evaluate the design, implementation, and effectiveness of the organization’s ethics-related objectives, programs, and activities.

2110.A2 – The internal audit activity must assess whether the information technology governance of the organization supports the organization’s strategies and objectives.

2120 – Risk Management

The internal audit activity must evaluate the effectiveness and contribute to the improvement of risk management processes.

Interpretation:

Determining whether risk management processes are effective is a judgment resulting from the internal auditor’s assessment that:

Organizational objectives support and align with the organization’s mission.

Significant risks are identified and assessed.

Appropriate risk responses are selected that align risks with the organization’s risk appetite.

Relevant risk information is captured and communicated in a timely manner across the organization, enabling staff, management, and the board to carry out their responsibilities.

The internal audit activity may gather the information to support this assessment during multiple engagements. The results of these engagements, when viewed together, provide an understanding of the organization’s risk management processes and their effectiveness.

Risk management processes are monitored through ongoing management activities, separate evaluations, or both.

2120.A1 – The internal audit activity must evaluate risk exposures relating to the organization’s governance, operations, and information systems regarding the:

Achievement of the organization’s strategic objectives.

Reliability and integrity of financial and operational information.

Effectiveness and efficiency of operations and programs.

Safeguarding of assets.

Compliance with laws, regulations, policies, procedures, and contracts.

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2120.A2 – The internal audit activity must evaluate the potential for the occurrence of fraud and how the organization manages fraud risk.

2120.C1 – During consulting engagements, internal auditors must address risk consistent with the engagement’s objectives and be alert to the existence of other significant risks.

2120.C2 – Internal auditors must incorporate knowledge of risks gained from consulting engagements into their evaluation of the organization’s risk management processes.

2120.C3 – When assisting management in establishing or improving risk management processes, internal auditors must refrain from assuming any management responsibility by actually managing risks.

2130 – Control

The internal audit activity must assist the organization in maintaining effective controls by evaluating their effectiveness and efficiency and by promoting continuous improvement.

2130.A1 – The internal audit activity must evaluate the adequacy and effectiveness of controls in responding to risks within the organization’s governance, operations, and information systems regarding the:

Achievement of the organization’s strategic objectives.

Reliability and integrity of financial and operational information.

Effectiveness and efficiency of operations and programs.

Safeguarding of assets.

Compliance with laws, regulations, policies, procedures, and contracts.

2130.C1 – Internal auditors must incorporate knowledge of controls gained from consulting engagements into evaluation of the organization’s control processes.

2200 – Engagement Planning

Internal auditors must develop and document a plan for each engagement, including the engagement’s objectives, scope, timing, and resource allocations. The plan must consider the organization’s strategies, objectives, and risks relevant to the engagement.

2201 – Planning Considerations

In planning the engagement, internal auditors must consider:

The strategies and objectives of the activity being reviewed and the means by which the activity controls its performance.

The significant risks to the activity’s objectives, resources, and operations and the means by which the potential impact of risk is kept to an acceptable level.

The adequacy and effectiveness of the activity’s governance, risk management, and control processes compared to a relevant framework or model.

The opportunities for making significant improvements to the activity’s governance, risk management, and control processes.

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2201.A1 – When planning an engagement for parties outside the organization, internal auditors must establish a written understanding with them about objectives, scope, respective responsibilities, and other expectations, including restrictions on distribution of the results of the engagement and access to engagement records.

2201.C1 – Internal auditors must establish an understanding with consulting engagement clients about objectives, scope, respective responsibilities, and other client expectations. For significant engagements, this understanding must be documented.

2210 – Engagement Objectives

Objectives must be established for each engagement.

2210.A1 – Internal auditors must conduct a preliminary assessment of the risks relevant to the activity under review. Engagement objectives must reflect the results of this assessment.

2210.A2 – Internal auditors must consider the probability of significant errors, fraud, noncompliance, and other exposures when developing the engagement objectives.

2210.A3 – Adequate criteria are needed to evaluate governance, risk management, and controls. Internal auditors must ascertain the extent to which management and/or the board has established adequate criteria to determine whether objectives and goals have been accomplished. If adequate, internal auditors must use such criteria in their evaluation. If inadequate, internal auditors must identify appropriate evaluation criteria through discussion with management and/or the board.

Interpretation:

Types of criteria may include:

Internal (e.g., policies and procedures of the organization).

External (e.g., laws and regulations imposed by statutory bodies).

Leading practices (e.g., industry and professional guidance).

2210.C1 – Consulting engagement objectives must address governance, risk management, and control processes to the extent agreed upon with the client.

2210.C2 – Consulting engagement objectives must be consistent with the organization's values, strategies, and objectives.

2220 – Engagement Scope

The established scope must be sufficient to achieve the objectives of the engagement.

2220.A1 – The scope of the engagement must include consideration of relevant systems, records, personnel, and physical properties, including those under the control of third parties.

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2220.A2 – If significant consulting opportunities arise during an assurance engagement, a specific written understanding as to the objectives, scope, respective responsibilities, and other expectations should be reached and the results of the consulting engagement communicated in accordance with consulting standards.

2220.C1 – In performing consulting engagements, internal auditors must ensure that the scope of the engagement is sufficient to address the agreed-upon objectives. If internal auditors develop reservations about the scope during the engagement, these reservations must be discussed with the client to determine whether to continue with the engagement.

2220.C2 – During consulting engagements, internal auditors must address controls consistent with the engagement’s objectives and be alert to significant control issues.

2230 – Engagement Resource Allocation

Internal auditors must determine appropriate and sufficient resources to achieve engagement objectives based on an evaluation of the nature and complexity of each engagement, time constraints, and available resources.

Interpretation:

Appropriate refers to the mix of knowledge, skills, and other competencies needed to perform the engagement. Sufficient refers to the quantity of resources needed to accomplish the engagement with due professional care.

2240 – Engagement Work Program

Internal auditors must develop and document work programs that achieve the engagement objectives.

2240.A1 – Work programs must include the procedures for identifying, analyzing, evaluating, and documenting information during the engagement. The work program must be approved prior to its implementation, and any adjustments approved promptly.

2240.C1 – Work programs for consulting engagements may vary in form and content depending upon the nature of the engagement.

2300 – Performing the Engagement

Internal auditors must identify, analyze, evaluate, and document sufficient information to achieve the engagement’s objectives.

2310 – Identifying Information

Internal auditors must identify sufficient, reliable, relevant, and useful information to achieve the engagement’s objectives.

Interpretation:

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Sufficient information is factual, adequate, and convincing so that a prudent, informed person would reach the same conclusions as the auditor. Reliable information is the best attainable information through the use of appropriate engagement techniques. Relevant information supports engagement observations and recommendations and is consistent with the objectives for the engagement. Useful information helps the organization meet its goals.

2320 – Analysis and Evaluation

Internal auditors must base conclusions and engagement results on appropriate analyses and evaluations.

2330 – Documenting Information

Internal auditors must document sufficient, reliable, relevant, and useful information to support the engagement results and conclusions.

2330.A1 – The chief audit executive must control access to engagement records. The chief audit executive must obtain the approval of senior management and/or legal counsel prior to releasing such records to external parties, as appropriate.

2330.A2 – The chief audit executive must develop retention requirements for engagement records, regardless of the medium in which each record is stored. These retention requirements must be consistent with the organization’s guidelines and any pertinent regulatory or other requirements.

2330.C1 – The chief audit executive must develop policies governing the custody and retention of consulting engagement records, as well as their release to internal and external parties. These policies must be consistent with the organization’s guidelines and any pertinent regulatory or other requirements.

2340 – Engagement Supervision

Engagements must be properly supervised to ensure objectives are achieved, quality is assured, and staff is developed.

Interpretation:

The extent of supervision required will depend on the proficiency and experience of internal auditors and the complexity of the engagement. The chief audit executive has overall responsibility for supervising the engagement, whether performed by or for the internal audit activity, but may designate appropriately experienced members of the internal audit activity to perform the review. Appropriate evidence of supervision is documented and retained.

2400 – Communicating Results

Internal auditors must communicate the results of engagements.

2410 – Criteria for Communicating

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Communications must include the engagement’s objectives, scope, and results.

2410.A1 – Final communication of engagement results must include applicable conclusions, as well as applicable recommendations and/or action plans. Where appropriate, the internal auditors’ opinion should be provided. An opinion must take into account the expectations of senior management, the board, and other stakeholders and must be supported by sufficient, reliable, relevant, and useful information.

Interpretation:

Opinions at the engagement level may be ratings, conclusions, or other descriptions of the results. Such an engagement may be in relation to controls around a specific process, risk, or business unit. The formulation of such opinions requires consideration of the engagement results and their significance.

2410.A2 – Internal auditors are encouraged to acknowledge satisfactory performance in engagement communications.

2410.A3 – When releasing engagement results to parties outside the organization, the communication must include limitations on distribution and use of the results.

2410.C1 – Communication of the progress and results of consulting engagements will vary in form and content depending upon the nature of the engagement and the needs of the client.

2420 – Quality of Communications

Communications must be accurate, objective, clear, concise, constructive, complete, and timely.

Interpretation:

Accurate communications are free from errors and distortions and are faithful to the underlying facts. Objective communications are fair, impartial, and unbiased and are the result of a fair-minded and balanced assessment of all relevant facts and circumstances. Clear communications are easily understood and logical, avoiding unnecessary technical language and providing all significant and relevant information. Concise communications are to the point and avoid unnecessary elaboration, superfluous detail, redundancy, and wordiness. Constructive communications are helpful to the engagement client and the organization and lead to improvements where needed. Complete communications lack nothing that is essential to the target audience and include all significant and relevant information and observations to support recommendations and conclusions. Timely communications are opportune and expedient, depending on the significance of the issue, allowing management to take appropriate corrective action.

2421 – Errors and Omissions

If a final communication contains a significant error or omission, the chief audit executive must communicate corrected information to all parties who received the original communication.

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2430 – Use of “Conducted in Conformance with the International Standards for the Professional Practice of Internal Auditing”

Indicating that engagements are “conducted in conformance with the International Standards for the Professional Practice of Internal Auditing” is appropriate only if supported by the results of the quality assurance and improvement program.

2431 – Engagement Disclosure of Nonconformance

When nonconformance with the Code of Ethics or the Standards impacts a specific engagement, communication of the results must disclose the:

Principle(s) or rule(s) of conduct of the Code of Ethics or the Standard(s) with which full conformance was not achieved.

Reason(s) for nonconformance.

Impact of nonconformance on the engagement and the communicated engagement results.

2440 – Disseminating Results

The chief audit executive must communicate results to the appropriate parties.

Interpretation:

The chief audit executive is responsible for reviewing and approving the final engagement communication before issuance and for deciding to whom and how it will be disseminated. When the chief audit executive delegates these duties, he or she retains overall responsibility.

2440.A1 – The chief audit executive is responsible for communicating the final results to parties who can ensure that the results are given due consideration.

2440.A2 – If not otherwise mandated by legal, statutory, or regulatory requirements, prior to releasing results to parties outside the organization the chief audit executive must:

Assess the potential risk to the organization.

Consult with senior management and/or legal counsel as appropriate.

Control dissemination by restricting the use of the results.

2440.C1 – The chief audit executive is responsible for communicating the final results of consulting engagements to clients.

2440.C2 – During consulting engagements, governance, risk management, and control issues may be identified. Whenever these issues are significant to the organization, they must be communicated to senior management and the board.

2450 – Overall Opinions

When an overall opinion is issued, it must take into account the strategies, objectives, and risks of the organization; and the expectations of senior management, the board, and other

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stakeholders. The overall opinion must be supported by sufficient, reliable, relevant, and useful information.

Interpretation:

The communication will include:

The scope, including the time period to which the opinion pertains.

Scope limitations.

Consideration of all related projects, including the reliance on other assurance providers.

A summary of the information that supports the opinion.

The risk or control framework or other criteria used as a basis for the overall opinion.

The overall opinion, judgment, or conclusion reached.

The reasons for an unfavorable overall opinion must be stated.

2500 – Monitoring Progress

The chief audit executive must establish and maintain a system to monitor the disposition of results communicated to management.

2500.A1 – The chief audit executive must establish a follow-up process to monitor and ensure that management actions have been effectively implemented or that senior management has accepted the risk of not taking action.

2500.C1 – The internal audit activity must monitor the disposition of results of consulting engagements to the extent agreed upon with the client.

2600 – Communicating the Acceptance of Risks

When the chief audit executive concludes that management has accepted a level of risk that may be unacceptable to the organization, the chief audit executive must discuss the matter with senior management. If the chief audit executive determines that the matter has not been resolved, the chief audit executive must communicate the matter to the board.

Interpretation:

The identification of risk accepted by management may be observed through an assurance or consulting engagement, monitoring progress on actions taken by management as a result of prior engagements, or other means. It is not the responsibility of the chief audit executive to resolve the risk.

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Glossary

Add Value The internal audit activity adds value to the organization (and its stakeholders) when it provides objective and relevant assurance, and contributes to the effectiveness and efficiency of governance, risk management, and control processes.

Adequate Control Present if management has planned and organized (designed) in a manner that provides reasonable assurance that the organization’s risks have been managed effectively and that the organization’s goals and objectives will be achieved efficiently and economically.

Assurance Services An objective examination of evidence for the purpose of providing an independent assessment on governance, risk management, and control processes for the organization. Examples may include financial, performance, compliance, system security, and due diligence engagements.

Board The highest level governing body (e.g., a board of directors, a supervisory board, or a board of governors or trustees) charged with the responsibility to direct and/or oversee the organization’s activities and hold senior management accountable. Although governance arrangements vary among jurisdictions and sectors, typically the board includes members who are not part of management. If a board does not exist, the word “board” in the Standards refers to a group or person charged with governance of the organization. Furthermore, “board” in the Standards may refer to a committee or another body to which the governing body has delegated certain functions (e.g., an audit committee).

Charter The internal audit charter is a formal document that defines the internal audit activity’s purpose, authority, and responsibility. The internal audit charter establishes the internal audit activity’s position within the organization; authorizes access to records, personnel, and physical properties relevant to the performance of engagements; and defines the scope of internal audit activities.

Chief Audit Executive Chief audit executive describes the role of a person in a senior position responsible for effectively managing the internal audit activity in accordance with the internal audit charter and the mandatory elements of the International Professional Practices Framework. The chief audit executive or others reporting to the chief audit executive will have appropriate professional certifications and qualifications. The specific job title and/or responsibilities of the chief audit executive may vary across organizations.

Code of Ethics The Code of Ethics of The Institute of Internal Auditors (IIA) are Principles relevant to the profession and practice of internal auditing, and Rules of Conduct that describe behavior expected of internal auditors. The Code of Ethics applies to both parties and entities that provide internal audit services. The purpose of the Code of Ethics is to promote an ethical culture in the global profession of internal auditing.

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Compliance Adherence to policies, plans, procedures, laws, regulations, contracts, or other requirements.

Conflict of Interest Any relationship that is, or appears to be, not in the best interest of the organization. A conflict of interest would prejudice an individual’s ability to perform his or her duties and responsibilities objectively.

Consulting Services Advisory and related client service activities, the nature and scope of which are agreed with the client, are intended to add value and improve an organization’s governance, risk management, and control processes without the internal auditor assuming management responsibility. Examples include counsel, advice, facilitation, and training.

Control Any action taken by management, the board, and other parties to manage risk and increase the likelihood that established objectives and goals will be achieved. Management plans, organizes, and directs the performance of sufficient actions to provide reasonable assurance that objectives and goals will be achieved.

Control Environment The attitude and actions of the board and management regarding the importance of control within the organization. The control environment provides the discipline and structure for the achievement of the primary objectives of the system of internal control. The control environment includes the following elements:

Integrity and ethical values.

Management’s philosophy and operating style.

Organizational structure.

Assignment of authority and responsibility.

Human resource policies and practices.

Competence of personnel.

Control Processes The policies, procedures (both manual and automated), and activities that are part of a control framework, designed and operated to ensure that risks are contained within the level that an organization is willing to accept.

Core Principles for the Professional Practice of Internal Auditing The Core Principles for the Professional Practice of Internal Auditing are the foundation for the International Professional Practices Framework and support internal audit effectiveness.

Engagement A specific internal audit assignment, task, or review activity, such as an internal audit, control self-assessment review, fraud examination, or consultancy. An engagement may include multiple tasks or activities designed to accomplish a specific set of related objectives.

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Engagement Objectives Broad statements developed by internal auditors that define intended engagement accomplishments.

Engagement Opinion The rating, conclusion, and/or other description of results of an individual internal audit engagement, relating to those aspects within the objectives and scope of the engagement.

Engagement Work Program A document that lists the procedures to be followed during an engagement, designed to achieve the engagement plan.

External Service Provider A person or firm outside of the organization that has special knowledge, skill, and experience in a particular discipline.

Fraud Any illegal act characterized by deceit, concealment, or violation of trust. These acts are not dependent upon the threat of violence or physical force. Frauds are perpetrated by parties and organizations to obtain money, property, or services; to avoid payment or loss of services; or to secure personal or business advantage.

Governance The combination of processes and structures implemented by the board to inform, direct, manage, and monitor the activities of the organization toward the achievement of its objectives.

Impairment Impairment to organizational independence and individual objectivity may include personal conflict of interest, scope limitations, restrictions on access to records, personnel, and properties, and resource limitations (funding).

Independence The freedom from conditions that threaten the ability of the internal audit activity to carry out internal audit responsibilities in an unbiased manner.

Information Technology Controls Controls that support business management and governance as well as provide general and technical controls over information technology infrastructures such as applications, information, infrastructure, and people.

Information Technology Governance Consists of the leadership, organizational structures, and processes that ensure that the enterprise’s information technology supports the organization’s strategies and objectives.

Internal Audit Activity A department, division, team of consultants, or other practitioner(s) that provides independent, objective assurance and consulting services designed to add value and improve an organization’s operations. The internal audit activity helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of governance, risk management and control processes.

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International Professional Practices Framework The conceptual framework that organizes the authoritative guidance promulgated by The IIA. Authoritative guidance is composed of two categories – (1) mandatory and (2) recommended.

Must The Standards use the word “must” to specify an unconditional requirement.

Objectivity An unbiased mental attitude that allows internal auditors to perform engagements in such a manner that they believe in their work product and that no quality compromises are made. Objectivity requires that internal auditors do not subordinate their judgment on audit matters to others.

Overall Opinion The rating, conclusion, and/or other description of results provided by the chief audit executive addressing, at a broad level, governance, risk management, and/or control processes of the organization. An overall opinion is the professional judgment of the chief audit executive based on the results of a number of individual engagements and other activities for a specific time interval.

Risk The possibility of an event occurring that will have an impact on the achievement of objectives. Risk is measured in terms of impact and likelihood.

Risk Appetite The level of risk that an organization is willing to accept.

Risk Management A process to identify, assess, manage, and control potential events or situations to provide reasonable assurance regarding the achievement of the organization’s objectives.

Should The Standards use the word “should” where conformance is expected unless, when applying professional judgment, circumstances justify deviation.

Significance The relative importance of a matter within the context in which it is being considered, including quantitative and qualitative factors, such as magnitude, nature, effect, relevance, and impact. Professional judgment assists internal auditors when evaluating the significance of matters within the context of the relevant objectives.

Standard A professional pronouncement promulgated by the International Internal Audit Standards Board that delineates the requirements for performing a broad range of internal audit activities and for evaluating internal audit performance.

Technology-based Audit Techniques Any automated audit tool, such as generalized audit software, test data generators, computerized audit programs, specialized audit utilities, and computer-assisted audit techniques (CAATs).

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***

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CITY OF DECATUR CITY OF DECATUR ALABAMA INTERNAL AUDIT CHARTER

INTRODUCTION: Internal Auditing is an independent and objective assurance and consulting activity that is guided by a philosophy of adding value to improve the operations of the City of Decatur (hereafter referred to as the City). It assists the City in accomplishing its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of the City's governance, risk management, and internal control. ROLE: The internal audit activity is established by the City Council, which is the City’s highest governing body (hereafter referred to as the Council). The internal audit responsibilities are defined by the Council as part of their oversight role. PROFESSIONALISM: The internal audit activity will govern itself by adherence to The Institute of Internal Auditors' mandatory guidance including the Definition of Internal Auditing, the Code of Ethics, and the International Standards for the Professional Practice of Internal Auditing (Standards). This mandatory guidance constitutes principles of the fundamental requirements for the professional practice of internal auditing and for evaluating the effectiveness of the internal audit activity’s performance. The Institute of Internal Auditors' Practice Advisories, Practice Guides, and Position Papers will also be adhered to as applicable to guide operations. In addition, the internal audit activity will adhere to the City’s relevant policies and procedures and the internal audit activity's standard operating procedures manual. AUTHORITY: The internal audit activity, with strict accountability for confidentiality and safeguarding records and information, is authorized full, free, and unrestricted access to any and all of City of Decatur records, physical properties, and personnel pertinent to carrying out any engagement. All employees are required to assist the internal audit activity in fulfilling its roles and responsibilities. The internal audit activity will also have free and unrestricted access to the Council and Mayor. COUNCIL: The Internal Auditor will report functionally to the Council and administratively (i.e. day to day operations) to the Mayor. The Council will:

• Approve the internal audit charter. • Approve the internal audit plan. • Approve any internal audit budget and resource plan. • Receive communications from the Mayor on the internal audit performance relative to its plan and other

matters. • Make appropriate inquiries of management and the Mayor to determine whether there is inappropriate

scope or resource limitation.

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The Mayor will communicate and interact directly with the Council, including in executive sessions and between Council meetings as appropriate. INDEPENDENCE AND OBJECTIVITY: The internal audit activity will remain free from interference by any element in the City, including matters of audit selection, scope, procedures, frequency, timing, or report content to permit maintenance of a necessary independent and objective mental attitude. Internal auditors will have no direct operational responsibility or authority over any of the activities audited. Accordingly, they will not implement internal controls, develop procedures, install systems, prepare records, or engage in any other activity outside of the audit. Internal auditors will exhibit the highest level of professional objectivity in gathering, evaluating, and communicating information about the activity or process being examined. Internal auditors will make a balanced assessment of all the relevant circumstances and not be unduly influenced by their own interests or by others in forming judgments. The Mayor will confirm to the Council, at least annually, the independence of the internal audit activity. RESPONSIBILITY: The scope of internal auditing encompasses, but is not limited to, the examination and evaluation of the adequacy and effectiveness of the City's governance, risk management, and internal controls as well as the quality of performance in carrying out assigned responsibilities to achieve the City’s stated goals and objectives. This includes:

• Evaluating risk exposure relating to achievement of the City’s strategic objectives.

• Evaluating the reliability and integrity of information and the means used to identify, measure, classify, and report such information.

• Evaluating the systems established to ensure compliance with those policies, plans, procedures, laws, and regulations which could have a significant impact on the City.

• Evaluating the means of safeguarding assets and, as appropriate, verifying the existence of such assets.

• Evaluating the effectiveness and efficiency with which resources are employed. • Evaluating operations or programs to ascertain whether results are consistent with established

objectives and goals and whether the operations or programs are being carried out as planned. • Monitoring and evaluating governance processes. • Monitoring and evaluating the effectiveness of the City's risk management processes. • Evaluating the quality of performance of external auditors and the degree of coordination

with internal audit. • Performing consulting and advisory services related to governance, risk management and control as

appropriate for the City. • Reporting periodically on the internal audit activity’s purpose, authority, responsibility, and

performance relative to its plan. • Reporting significant risk exposures and control issues, including fraud risks, governance

issues, and other matters needed or requested by the Council. • Evaluating specific operations at the request of the Council or management, as appropriate.

INTERNAL AUDIT PLAN: At least annually, the Mayor will submit to the Council an internal audit plan for review and approval. The internal audit plan will consist of a work schedule as well as budget and resource requirements for the next fiscal/calendar year. The Mayor will communicate the impact of resource limitations and significant interim changes to the Council.

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The internal audit plan will be developed based on a prioritization of the audit universe using a risk-based methodology, including input of senior management and the Council. The Mayor will review and adjust the plan, as necessary, in response to changes in the City’s business, risks, operations, programs, systems, and controls. Any significant deviation from the approved internal audit plan will be communicated to the Council through periodic activity reports. REPORTING AND MONITORING: A written report will be prepared and issued by the Mayor or designee following the conclusion of each internal audit engagement and will be distributed as appropriate. Internal audit results will also be communicated to the Council. The internal audit report may include management’s response and corrective action taken or to be taken in regard to the specific findings and recommendations. Management's response, whether included within the original audit report or provided thereafter (i.e. within thirty days) by management of the audited area should include a timetable for anticipated completion of action to be taken and an explanation for any corrective action that will not be implemented. The internal audit activity will be responsible for appropriate follow-up on engagement findings and recommendations. All significant findings will remain in an open issues file until cleared. The Mayor will periodically report to the Council on the internal audit activity’s purpose, authority, and responsibility, as well as performance relative to its plan. Reporting will also include significant risk exposures and control issues, including fraud risks, governance issues, and other matters needed or requested by senior management and the Council. QUALITY ASSURANCE AND IMPROVEMENT PROGRAM: The internal audit activity will maintain a quality assurance and improvement program that covers all aspects of the internal audit activity. The program will include an evaluation of the internal audit activity’s conformance with the Definition of Internal Auditing and the Standards and an evaluation of whether internal auditors apply the Code of Ethics. The program also assesses the efficiency and effectiveness of the internal audit activity and identifies opportunities for improvement. The Mayor will communicate to senior management and the Council on the internal audit activity’s quality assurance and improvement program, including results of ongoing internal assessments and external assessments conducted at least annually. Internal Audit Activity Charter approved this _________ day of ____________, _________. _________________________________ Mayor _________________________________ _________________________________ President of City Council Chief Financial Officer

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City Council Purchasing Department 402 Lee St. Charles Booth, Decatur, AL 35601 Meeting: 03/16/20 10:00 AM



Award Bid #20-014 for Mowing of the City Cemetery to GreenMan Lawn & Irrigation


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Resolution No. 20-75 Award Bid #20-014 for Mowing of the City Cemetery to GreenMan Lawn &

Irrigation

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-014 for mowing of the City cemetery is hereby awarded to GreenMan Lawn & Irrigation based on the attached bid tabulation and the Purchasing Agent is authorized to approve purchase orders according to the terms and conditions of the bid.

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Bid Tabulation20-014 Cemetery MowingBid Opening March 3, 2020 2:00pm

Bidder Price per visitTotal Bid (based on

15 Mowings*)Neville Lawncare $2,650.00 $39,750.00Decatur, AL

GreenMan Lawn & Irrigation $2,600.00 $39,000.00 Lowest Responsible BidderAthens, AL

A & S Quality Lawncare $6,200.00 $186,000.00

Danville, AL

L & L Outdoor Services $2,725.00 $40,875.00Decatur, AL

Vital Tech. Facility Maintenance No Bid No BidFlorence, AL

GreenLine Lawn & Lanscape No Bid No BidFalkville, AL

Coleman Landscaping No Bid No BidHuntsville, AL

Balentine Enterprises Non-Responsive Non-ResponsiveDecatur, AL

Key Award Considerations:

60 Invitations to Bid were Issued

4 Responses Received; 3 No Bids, 1 Non-Responsive

* Prices based on approximately (15) visits per year.

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* Actual Number of Visits May Vary

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City Council Purchasing Department 402 Lee St. Charles Booth, Decatur, AL 35601 Meeting: 03/16/20 10:00 AM



Award Bid #20-015 for Weed Abatement to Neville Lawncare


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Resolution No. 20-76 Award Bid #20-015 for Weed Abatement to Neville Lawncare

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that bid #20-015 is hereby awarded to Neville Lawncare based on the attached bid tabulation and the Purchasing Agent is authorized to approve purchase orders according to the terms and conditions of the bid.

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Bid Tabulation20-015 Weed AbatementBid Opening: March 3, 2020 2:30 PM

Parcel w/o Home Parcel w/ Home Parcel w/o Home Parcel w/ Home Parcel w/o Home Parcel w/ Home Parcel w/o Home Parcel w/ Home

Bidder 1/4 Acre or Less 1/4 Acre or Less 1/4 Acre-1/2 Acre 1/4 Acre-1/2 Acre 1/2 Acre-1 Acre 1/2 Acre-1 Acre 1 Acre or Greater* 1 Acre or Greater*

Neville Lawncare, Inc $85.00 $85.00 $85.00 $85.00 $150.00 $150.00 $150.00 $150.00 Lowest Responsible BidderDecatur, AL

L & L Outdoor Services No Bid No Bid No Bid No Bid No Bid No Bid No Bid No BidDecatur, AL

Vital Tech Facilites Maintenance No Bid No Bid No Bid No Bid No Bid No Bid No Bid No BidFlorence, AL

A & S Quality Lawncare Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-ResponsiveHartselle, AL

Balentine Enterprises Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-Responsive Non-ResponsiveHuntsville, AL

* Any Parcels greater than 1 Acre will be billed at the 1 Acre rates times the number of acres or fraction thereof.

60 Invitations to bid were sent out.

1 bid received with 2 "No Bid" responses and 2 Non-Responsive

Key Award Considerations

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City Council Street & Evironmental Services Department 402 Lee St. Rickey Terry, Landfill Director Decatur, AL 35601 Meeting: 03/16/20 10:00 AM



Approve Purchase of 2020 Dodge Ram 4500 Utility Truck for Street & Environmental Services in the amount of $54,873.34

(Funding source - Alley Fee)


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Resolution No. 20-77 Approve Purchase of 2020 Dodge Ram 4500 Utility Truck for Street &

Environmental Services in the amount of $54,873.34 (Funding source - Alley Fee)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that the Street & Environmental Services Department is hereby authorized to purchase one 2020 Dodge Ram 4500 Truck from the SourceWell contract, contract #120716-NAF, in the amount of $54,873.34.

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Authorize Mayor to execute RiverTree Systems, Inc. Audit Agreement


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Resolution No. 20-78 Authorize Mayor to execute RiverTree Systems, Inc. Audit Agreement

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA by the City Council of the City of Decatur, Alabama that the Mayor is authorized to execute

on behalf of the City the attached agreement with Rivertree Systems, Inc., to provide the

City with Auxiliary Audit Services regarding various taxes and license fees.

Adopted this 16th day of March, 2020

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RiverTree Systems Audit Revenue Report City of Decatur

January 2018 - December 2019

Audit Revenue Audit FeeJan - Dec 2018 127,351.63$ 33,003.75$ Jan - Dec 2019 221,608.31$ 42,396.25$

348,959.94$ 75,400.00$

Total Audit Revenue: $348,959.94Total Audit Fee: $75,400.00Net Revenue to City: $273,559.94

* Please Note: The above revenue figures do not include any continuing taxpayer compliance revenues resulting from RiverTree Systems audit work.

Compliance revenue is generated from taxpayers who, until audited, did not remit correctly to the City. Those taxpayers are now registered with the City and continue to produce revenuesin the form of: - Business License calculations, purchases and/or renewals - Sales, Sellers Use, Consumer Use, Lodgings, Gas Excise, Rental/Lease Tax, etc. remittances

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Final Revocation of Business License- Ameen Alhubaishi dba A and B Enterprises Inc., Sonoco


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Resolution No. 20-79 Final Revocation of Business License- Ameen Alhubaishi dba A and B

Enterprises Inc., Sonoco


The City Council of the City of Decatur, Alabama finds that based on the evidence presented to the Council that the revocation of the City of Decatur Business License for Ameen Alhubaishi, doing business as A & B Enterprises Inc., Sonoco, operating at 102 14th Street SW, or any location within the City of Decatur, should be made final; and therefore BE IT RESOLVED by the City Council of the City of Decatur, Alabama, that the revocation of the business license of Ameen Alhubaishi, doing business as A & B Enterprises Inc., Sonoco, located at 102 14th Street SW, or any other location with the City of Decatur is hereby made final immediately. This action will be effective on April 6, 2020.

ADOPTED this 16th Day of March 2020

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Final Revocation of Business License- Marwan Abulohoum dba. Vape & More

N/A

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Resolution No. 20-80 Final Revocation of Business License- Marwan Abulohoum dba. Vape &

More


The City Council of the City of Decatur, Alabama finds that based on the evidence presented to the Council that the revocation of the City of Decatur Business License for Marwan Abulohoum, doing business as Vape & More, operating at 1209-K Danville Road, or any location within the City of Decatur, should be made final; and therefore BE IT RESOLVED by the City Council of the City of Decatur, Alabama, that the revocation of the business license of Marwan Abulohoum, doing business as Vape & More, located at 1209- K Danville Road, or any other location with the City of Decatur is hereby made final immediately.. This action will be effective on April 6, 2020.

ADOPTED this 16th Day of March 2020

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Updated: 3/13/2020 9:14 AM by Herman Marks Page 1

Approve a budget amendment to purchase a 6 Ton Fork Lift for the Street & Environment Services - Garage in an amount

not to exceed $40,000


FINANCIAL IMPACT:

Funding GFUB expensed under 005-051-40-000-59094

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Resolution No. 20-82 Approve a budget amendment to purchase a 6 Ton Fork Lift for the Street &

Environment Services - Garage in an amount not to exceed $40,000

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR,

ALABAMA that it is hereby approved as a budget amendment to purchase a 6 Ton

Fork Lift for the Street & Environment Services - Garage in an amount not to exceed

$40,000 and to be funded from the General Fund Unassigned Balance and expensed

under 005-051-40-000-59094

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Approve a budget amendment to purchase a large dump truck for Parks and Recreation in an amount not to exceed

$75,000


FINANCIAL IMPACT:

Funding GFUB expensed under 001-042-32-000-59095.

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Resolution No. 20-83 Approve a budget amendment to purchase a large dump truck for Parks

and Recreation in an amount not to exceed $75,000

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DECATUR, ALABAMA that it is hereby approved as a budget amendment to purchase a large

dump truck for Parks and Recreation in an amount not to exceed $75,000. To be funded from the General Fund Unassigned Balance and expensed under 001-042-32-

000-59095.

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Approve a budget amendment to repair the City Hall Boiler in an amount not to exceed $26,634


FINANCIAL IMPACT:


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Resolution No. 20-84 Approve a budget amendment to repair the City Hall Boiler in an amount

not to exceed $26,634


ALABAMA that it is hereby approved as a budget amendment to repair the City Hall

Boiler in an amount not to exceed $26,634 and to be funded from the General Fund

Unassigned Balance and expensed under 005-017-15-000-59092.

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Approve Budget amendment to repair the Princess Theatre Roof in an amount not to exceed $18,400


FINANCIAL IMPACT:


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Resolution No. 20-85 Approve Budget amendment to repair the Princess Theatre Roof in an

amount not to exceed $18,400


ALABAMA that it is hereby approved as a budget amendment to repair the Princess

Theatre roof in an amount not to exceed $18,400 and to be funded from the General

Fund Unassigned Balance and expensed under 005-017-15-000-59092.

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Approve Budget amendment to replace the Decatur Pubic Library Roof in an amount not to exceed $196,000


FINANCIAL IMPACT:


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Resolution No. 20-86 Approve Budget amendment to replace the Decatur Pubic Library Roof in

an amount not to exceed $196,000


ALABAMA that it is hereby approved as a budget amendment to replace the Decatur

Pubic Library roof in an amount not to exceed $196,000 and to be funded from the

General Fund Unassigned Balance and expensed under 005-017-15-000-59092.

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Approve a budget amendment to replace the flooring in the Clerk/Revenue Department in an amount not to exceed

$29,000


FINANCIAL IMPACT:

Funding GFUB expensed under 001-014-15-000-59092.

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Resolution No. 20-87 Approve a budget amendment to replace the flooring in the Clerk/Revenue

Department in an amount not to exceed $29,000


ALABAMA that it is hereby approved as a budget amendment to replace the flooring

in the Clerk/Revenue Department in an amount not to exceed $29,000 and to be funded

from the General Fund Unassigned Balance and expensed under 001-014-15-000-

59092.

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City Council Legal Department 402 Lee St. Herman Marks, Decatur, AL 35601 Meeting: 03/16/20 10:00 AM

ORDINANCE 20-4398 DOC ID: 4736


Basic Standards of Care and Control of Dogs-Tethering (First Reading)

<< BACKGROUND INFORMATION HERE >>

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Ordinance 20-4398 Meeting of March 16, 2020


Ordinance No. 20-4398 Basic Standards of Care and Control of Dogs-Tethering (First Reading)

ORDINANCE NO.______________

BE IT ORDAINED by the City Council of the City of Decatur, Alabama

as follows:

Section 1.That Section 4-2 of the Code of Decatur, Alabama is hereby

amended to read as follows:

“Section 4-2. - Basic standards for control of dogs and for care of

dogs kept habitually outside.

a. While any dog is in the city limits it shall be the duty of every owner or person in charge of a dog to keep the animal under effective restraint. The method used to restrain a dog while it is on its owner’s premises is within the discretion of the owner provided the conditions are humane and do not present a hazard to the animal or public and are otherwise in compliance with the provisions of this section; and do not conflict with any other existing laws or ordinances. Some but not all ordinary restraint methods may include but are not limited to housing said dog in a residential structure, use of a fence, pen, or aerial cable line system(dog trolley line system), provided that the provisions set forth herein are met. Using an underground fence or trained behavior are other examples of acceptable means. Walking a dog on a leash is not considered a means of tethering.

b. It shall be unlawful for the owner or person in charge of any dog or puppy to cause, permit or allow such dog or puppy to be off the premises or property of the owner or person in charge unless under the control of a competent person either by leash, cord, chain or other restraint sufficient to physically control said dog or puppy at all times.

c. A dog that is off the premises of its owner or other person-in-charge while actively

being trained for or while actively engaged in working functions, legal hunting,

sanctioned competitions, or educational exhibitions shall not be considered at large

or unrestrained, provided that the dog is restrained as required under this section

immediately prior to and immediately upon completion of such activities.”

Section 2.That the Code of Decatur, Alabama is hereby amended by adding Section 4-2.1 which reads as follows:

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“Section 4-2.1- Chaining/tethering of dogs.

a. Tethering refers to the act of securing a dog to a stationary object or stake. Tethering using a chain, rope, or other device to limit the range of the dog is prohibited and is deemed inhumane, with certain exceptions otherwise provided for in this Chapter. It is also prohibited for cats to be tethered.

b. Dogs may be restrained by means of an aerial cable line system, including sliding mechanisms, or a tether attached to a pulley on an aerial cable run, if the following conditions are met:

i. Multiple dogs can be on one aerial cable line system provided there is lead stop that allows enough separation as to prevent any possible entanglement and provisions of this chapter are met.

ii. Any aerial cable line system’s connecting line must be attached to a properly fitting harness or collar worn by the dog. Choke collars, pinch collars and prong collars are prohibited to use in conjunction with a cable run system.

iii. The aerial cable line system must be of adequate size and strength to effectively restrain the dog. The size and weight of the cable system’s connecting line must not be excessive in weight. Under no circumstances shall the weight of said line be more than 25% of the animal’s weight.

iv. When a dog is habitually kept outside by means of an aerial cable line system it must allow access to a reasonable available exercise area, continuous access to water and shelter, and to shade at all times. The cable line system must be of appropriate configuration to confine the dog to the owner's property. The cable line system’s lateral line must be a minimum of 4 feet above the ground on both ends, anchored on both ends. The line must not sag to the point at which it renders the system a hazard or inoperable.

c. Notwithstanding the foregoing, a dog may be tethered while under supervision of a competent person while presently outside in close proximity to the dog.

d. In cases of maintenance and repair to existing aerial cable line systems or construction of new aerial systems, consistent with this ordinance, citizens will be able to obtain a temporary tethering permit for a period of thirty days. After thirty days any person still not in compliance with the provisions of this section will be held in violation. The permit can be applied for at the Decatur Animal Services department location.

e. In all cases, any person who tethers a dog in accordance with this section shall ensure that the animal is tethered in a manner as to prevent injury, strangulation, entanglement or not subject said animal to hazardous conditions set forth in this chapter.

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f. No person owning or keeping a dog may subject the dog to hazardous conditions at any time. Hazardous conditions are defined as, but not limited to, the following conditions:

i. Filthy and dirty confinement conditions, including but not limited to exposure to excessive animal waste, garbage, dirty water, noxious odors, dangerous objects that could injure or kill the dog upon contact, or other circumstances that could cause harm to the dog's physical health.

ii. Taunting, prodding, hitting, harassing, threatening or otherwise harming a dog.

iii. Law enforcement, agriculture, K-9 duties and normal operational training is not subject to this section.”


“Section 4-2.2- Minimum Care of Dogs living outside.

a. Shelter

i. Any dog that is habitually kept outside or repeatedly left outside shall be provided with a structurally sound shelter large enough to keep the dog reasonably clean and dry and provide protection from the elements. A shelter which does not protect the dog from temperature extremes or precipitation, or which does not provide adequate ventilation or drainage, shall not comply with this section. The shelter shall be free of large cracks and large holes to prevent subjecting the dog to the elements. Protruding nails or sharp edges that could cause injury to said dog is also prohibited.

ii. A dog's shelter and bedding and other accessible spaces shall be maintained in a manner which minimizes the risk of the dog contracting disease, being injured or becoming infested with parasites.

iii. Shelter for a dog is defined and interpreted as a structure having four sides in addition to a roof and floor with one side having an entrance or an Igloo type structure specifically designed for outdoor housing of a dog. The dog must be able to enter, stand, sit, lie down and turn around in the shelter in a normal manner. Metal drums shall not be considered shelter. Transport carriers designed to move a dog from one location to another and which do not have

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solid walls shall not be considered shelter.

iv. The shelter shall be maintained and cleaned regularly. The area around the shelter shall be kept clean of accumulated feces, garbage and any other debris.

v. When a dog is habitually kept outside, the shelter, if no other shade is available while the dog is outside, shall be placed in an area that provides shade and protection from the direct rays of the sun, when sunlight is likely to cause overheating during high temperatures and or high humidity.

b. Nutrition

i. It shall be unlawful for any person keeping or harboring any dog to fail, refuse or neglect to provide such dog with clean, fresh potable water adequate for the dog's size, age, and physical condition. This water supply shall be either free flowing or provided in a clean receptacle that is weighted and or secured as to prevent tipping over.

ii. It shall be unlawful for any person keeping or harboring any dog to fail, refuse or neglect to provide such dog with wholesome foodstuff suitable for the dog's physical condition and age and in sufficient quantities to maintain an adequate level of nutrition for the dog.”


“Section 4-2.3- Violations.

Any person who violates any provisions of Section 4-2, Section 4-2.1 or Section 4-2.2 shall be guilty of a misdemeanor and, unless otherwise provided herein, shall, upon conviction or adjudication of guilt, be punished by a fine of not less than $100.00 and costs of court. Such fines and court cost may be adjusted or remitted upon the completion of court ordered community service.”



“Sec. 4-8. - Definitions.

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For the purposes of this article, words used in the present tense include the future, the singular number includes the plural, and the plural the singular. words and terms for the purposes of this article are defined as follows:

Aerial Cable Line System (Dog Trolley Line System): Path occupied by one continuous cable anchored at two unrelated fixed points as means to assist in securing a dog and provide limitations while conversely allowing freedom of movement.

Animal control officers: The director and all enforcement officers assigned to the animal shelter.

At large: Any animal off the property of its owner or person-in-charge and not carried by such person, or kept in an effective enclosure, or under control by means of a leash, cord, chain or other restraint sufficient to physically control said dog or puppy at all times.

Cable Line System’s Connecting Line: The line that attaches from said dog’s harness or collar to the one continuous cable that has been anchored at two unrelated fixed points.

Cat: Any member of the domestic feline family, three (3) months of age or older.

Dog: Any member of the domestic canine family, six (6) months of age or older.

Kitten: Any member of the domestic feline family, less than three (3) months of age.

Owner: Any person having a right of property in the animal, or who keeps or harbors the animal, or who has it in his care, or acts as its custodian, or who permits the animal to remain on or about any premises occupied by him.

Person: Any individual, partnership, company, corporation or other legal entity. When appropriate, these terms shall mean the singular, plural, masculine, feminine and neuter.

Person-in-Charge: Any person in whose charge the animal is being kept, and all the responsible members, age nineteen (19) or older, of the household in which an animal is kept or allowed or suffered to remain.

Puppy: Any member of the domestic canine family, less than six (6) months of age.

Restraint: a measure or condition that keeps someone or something under control or within limits.

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Restraint on premises: A puppy or dog is considered to be under effective restraint if it is confined within the property limits of its owner or person-in-charge by housing said dog in a residential structure, use of a fence, pen, or aerial cable line system (dog trolley line system), provided that the provisions set forth herein are met. Using an underground fence or trained behavior are other examples of acceptable means. The method used to restrain a dog while it is on its owner’s premises is within the discretion of the owner provided the conditions are humane and do not present a hazard to the animal or the public and are otherwise in compliance with the provisions of this section and do not conflict with any other existing laws or ordinances.

Restraint off premises: A puppy or dog is considered to be under sufficient restraint off the premises of its owner or person-in-charge, if under the control of a competent person either by leash, cord, chain or other restraint sufficient to physically control said puppy or dog at all times.”

Section 5.This Ordinance shall take effect July 1, 2020.

ADOPTED this _____day of _______, 2020 Authenticated: _________________________

City Clerk APPROVED this ____day of ______, 2020. ___________________________

Mayor

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ORDINANCE NO.______________

BE IT ORDAINED by the City Council of the City of Decatur, Alabama

as follows:



“Section 4-2. - Basic standards for control of dogs and for care of

dogs kept habitually outside.

a. While any dog is in the city limits it shall be the duty of every owner or person in charge of a dog to keep the animal under effective restraint. The method used to restrain a dog while it is on its owner’s premises is within the discretion of the owner provided the conditions are humane and do not present a hazard to the animal or public and are otherwise in compliance with the provisions of this section; and do not conflict with any other existing laws or ordinances. Some but not all ordinary restraint methods may include but are not limited to housing said dog in a residential structure, use of a fence, pen, or aerial cable line system(dog trolley line system), provided that the provisions set forth herein are met. Using an underground fence or trained behavior are other examples of acceptable means. Walking a dog on a leash is not considered a means of tethering.

b. It shall be unlawful for the owner or person in charge of any dog or puppy to cause, permit or allow such dog or puppy to be off the premises or property of the owner or person in charge unless under the control of a competent person either by leash, cord, chain or other restraint sufficient to physically control said dog or puppy at all times. “


“Section 4-2.1- Chaining/tethering of dogs.

a. Tethering refers to the act of securing a dog to a stationary object or stake. Tethering using a chain, rope, or other device to limit the range of the dog is prohibited and is deemed inhumane, with certain exceptions otherwise provided for in this Chapter. It is also prohibited for cats to be tethered.

b. Dogs may be restrained by means of an aerial cable line system, including sliding mechanisms, or a tether attached to a pulley on an aerial cable run, if the following conditions are met:

i. Multiple dogs can be on one aerial cable line system provided there is lead stop that allows enough separation as to prevent any possible entanglement and provisions of this chapter are met.

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ii. Any aerial cable line system’s connecting line must be attached to a properly fitting harness or collar worn by the dog. Choke collars, pinch collars and prong collars are prohibited to use in conjunction with a cable run system.

iii. The aerial cable line system must be of adequate size and strength to effectively restrain the dog. The size and weight of the cable system’s connecting line must not be excessive in weight. Under no circumstances shall the weight of said line be more than 25% of the animal’s weight.

iv. When a dog is habitually kept outside by means of an aerial cable line system it must allow access to a reasonable available exercise area, continuous access to water and shelter, and to shade at all times. The cable line system must be of appropriate configuration to confine the dog to the owner's property. The cable line system’s lateral line must be a minimum of 4 feet above the ground on both ends, anchored on both ends. The line must not sag to the point at which it renders the system a hazard or inoperable.

c. Notwithstanding the foregoing, a dog may be tethered while under supervision of a competent person while presently outside in close proximity to the dog.

d. In cases of maintenance and repair to existing aerial cable line systems or construction of new aerial systems, consistent with this ordinance, citizens will be able to obtain a temporary tethering permit for a period of thirty days. After thirty days any person still not in compliance with the provisions of this section will be held in violation. The permit can be applied for at the Decatur Animal Services department location.

e. In all cases, any person who tethers a dog in accordance with this section shall ensure that the animal is tethered in a manner as to prevent injury, strangulation, entanglement or not subject said animal to hazardous conditions set forth in this chapter.

f. No person owning or keeping a dog may subject the dog to hazardous conditions at any time. Hazardous conditions are defined as, but not limited to, the following conditions:

i. Filthy and dirty confinement conditions, including but not limited to exposure to excessive animal waste, garbage, dirty water, noxious odors, dangerous objects that could injure or kill the dog upon contact, or other circumstances that could cause harm to the dog's physical health.

ii. Taunting, prodding, hitting, harassing, threatening or otherwise harming a dog.

iii. Law enforcement, agriculture, K-9 duties and normal operational training is not subject to this section.”


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“Section 4-2.2- Minimum Care of Dogs living outside.

a. Shelter

i. Any dog that is habitually kept outside or repeatedly left outside shall be provided with a structurally sound shelter large enough to keep the dog reasonably clean and dry and provide protection from the elements. A shelter which does not protect the dog from temperature extremes or precipitation, or which does not provide adequate ventilation or drainage, shall not comply with this section. The shelter shall be free of large cracks and large holes to prevent subjecting the dog to the elements. Protruding nails or sharp edges that could cause injury to said dog is also prohibited.

ii. A dog's shelter and bedding and other accessible spaces shall be maintained in a manner which minimizes the risk of the dog contracting disease, being injured or becoming infested with parasites.

iii. Shelter for a dog is defined and interpreted as a structure having four sides in addition to a roof and floor with one side having an entrance or an Igloo type structure specifically designed for outdoor housing of a dog. The dog must be able to enter, stand, sit, lie down and turn around in the shelter in a normal manner. Metal drums shall not be considered shelter. Transport carriers designed to move a dog from one location to another and which do not have solid walls shall not be considered shelter.

iv. The shelter shall be maintained and cleaned regularly. The area around the shelter shall be kept clean of accumulated feces, garbage and any other debris.

v. When a dog is habitually kept outside, the shelter, if no other shade is available while the dog is outside, shall be placed in an area that provides shade and protection from the direct rays of the sun, when sunlight is likely to cause overheating during high temperatures and or high humidity.

b. Nutrition

i. It shall be unlawful for any person keeping or harboring any dog to fail, refuse or neglect to provide such dog with clean, fresh potable water adequate for the dog's size, age, and physical condition. This water supply shall be either free flowing or provided in a clean receptacle that is weighted and or secured as to prevent tipping over.

ii. It shall be unlawful for any person keeping or harboring any dog to fail, refuse or neglect to provide such dog with wholesome foodstuff suitable for the dog's physical condition and age and in sufficient quantities to maintain an adequate level of nutrition for the dog.”


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“Section 4-2.3- Violations.

Any person who violates any provisions of Section 4-2, Section 4-2.1 or Section 4-2.2 shall be guilty of a misdemeanor and, unless otherwise provided herein, shall, upon conviction or adjudication of guilt, be punished by a fine of not less than $100.00 and costs of court. Such fines and court cost may be adjusted or remitted upon the completion of court ordered community service.”



“Sec. 4-8. - Definitions.

For the purposes of this article, words used in the present tense include the future, the singular number includes the plural, and the plural the singular. words and terms for the purposes of this article are defined as follows:

Aerial Cable Line System (Dog Trolley Line System): Path occupied by one continuous cable anchored at two unrelated fixed points as means to assist in securing a dog and provide limitations while conversely allowing freedom of movement.

Animal control officers: The director and all enforcement officers assigned to the animal shelter.

At large: Any animal off the property of its owner or person-in-charge and not carried by such person, or kept in an effective enclosure, or under control by means of a leash, cord, chain or other restraint sufficient to physically control said dog or puppy at all times.

Cable Line System’s Connecting Line: The line that attaches from said dog’s harness or collar to the one continuous cable that has been anchored at two unrelated fixed points.

Cat: Any member of the domestic feline family, three (3) months of age or older.

Dog: Any member of the domestic canine family, three (3) months of age or older.

Kitten: Any member of the domestic feline family, less than three (3) months of age.

Owner: Any person having a right of property in the animal, or who keeps or harbors the animal, or who has it in his care, or acts as its custodian, or who permits the animal to remain on or about any premises occupied by him.

Person: Any individual, partnership, company, corporation or other legal entity. When appropriate, these terms shall mean the singular, plural, masculine, feminine and neuter.

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Person-in-Charge: Any person in whose charge the animal is being kept, and all the responsible members, age nineteen (19) or older, of the household in which an animal is kept or allowed or suffered to remain.

Puppy: Any member of the domestic canine family, less than three (3) months of age.

Restraint: a measure or condition that keeps someone or something under control or within limits.

Restraint on premises: A puppy or dog is considered to be under effective restraint if it is confined within the property limits of its owner or person-in-charge by housing said dog in a residential structure, use of a fence, pen, or aerial cable line system (dog trolley line system), provided that the provisions set forth herein are met. Using an underground fence or trained behavior are other examples of acceptable means. The method used to restrain a dog while it is on its owner’s premises is within the discretion of the owner provided the conditions are humane and do not present a hazard to the animal or the public and are otherwise in compliance with the provisions of this section and do not conflict with any other existing laws or ordinances.

Restraint off premises: A puppy or dog is considered to be under sufficient restraint off the premises of its owner or person-in-charge, if under the control of a competent person either by leash, cord, chain or other restraint sufficient to physically control said puppy or dog at all times.”

Section 5.This Ordinance shall take effect July 1, 2020.

ADOPTED this _____day of _______, 2020 Authenticated: _________________________

City Clerk APPROVED this ____day of ______, 2020. ___________________________

Mayor

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City Council Legal Department 402 Lee St. Herman Marks, Decatur, AL 35601 Meeting: 03/16/20 10:00 AM

ORDINANCE 20-4399 DOC ID: 4761


Model Airplane Club lease at Landfill (First Reading)

Renewal

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Ordinance No. 20-4399 Model Airplane Club lease at Landfill (First Reading)

ORDINANCE NO. 20-_______

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF DECATUR,

ALABAMA, AS FOLLOWS:

Section 1. It is hereby established and declared that the following described real property of the

City of Decatur, Alabama, is not presently needed for public or municipal purposes, to-wit:

See description of property in Exhibits A & B of the attached lease.

Section 2. The City of Decatur, Alabama, having received an offer from Decatur Model

Airplane Club, Inc., to lease that real property described in Section 1 for the sum of $200 per

acre, per year, it is hereby declared that the Council finds said sum to be adequate consideration

for said lease and that it is in the best interest of the public and the City of Decatur, Alabama, to

lease said real property to Decatur Model Airplane Club, Inc., under the following terms and

conditions:

See attached lease.

Section 3. Pursuant to the authority granted by ALA. CODE § 11-47-21 (1975), as last amended,

the Mayor and City Clerk are hereby directed to execute said lease agreement in the name of the

City of Decatur, Alabama.

Section 4. This ordinance shall become effective immediately upon its adoption and

publication as required by law, but in no event shall the terms of the lease take effect until

October 1, 2020, or until said lease is properly and completely executed, whichever shall last

occur.

ADOPTED this __ day of April, 2020.

APPROVED this _____day of April, 2020.

__________________________________

Mayor Tab Bowling

ATTEST:

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__________________________________

Stacy Gilley, City Clerk

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Page 1 of 12

LEASE AGREEMENT

This lease of real property is made as of ____________________, 2020, by and

between the City of Decatur, Alabama, a municipal corporation, and Morgan County,

Alabama, a body corporate (hereinafter referred to as “GRANTORS”), and the Decatur

Model Airplane Club, Inc., (hereinafter referred to as “GRANTEE”).

WITNESSETH, WHEREAS:

A. GRANTORS own the Decatur-Morgan County Regional MSW Landfill

located on the premises at 50 Landfill Drive, Trinity, Morgan County,

Alabama (hereinafter referred to as “Landfill”); and

B. GRANTORS have agreed to enter into a lease with GRANTEE for

recreational use of a certain portion of said premises in accordance with

the terms and conditions provided herein; and

C. Proper authorization for entering into this Agreement has been obtained

by GRANTORS as follows:

1. Pursuant to the laws of the State of Alabama and a Resolution duly

adopted by the Decatur City Council on ___________________, 2020,

and properly recorded, GRANTOR City of Decatur, Alabama, a

municipal corporation, is duly and properly authorized to enter into

this Agreement.

2. Pursuant to the laws of the State of Alabama and a Resolution duly

adopted by the Morgan County Commission on ___________________,

2020, and properly recorded, GRANTOR Morgan County, Alabama, a

body corporate, is duly and properly authorized to enter into this

Agreement.

NOW, THEREFORE, in consideration of the mutual promises, covenants and

agreements contained herein, and other good and valuable consideration, the receipt

and adequacy of which is hereby acknowledged, the parties, intending to be legally

bound, agree that the foregoing recitals are incorporated herein and further agree as

follows:

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SECTION 1. TERM

A. The term of this Lease shall commence October 1, 2020, (the “Effective Date”),

and, unless sooner terminated as hereafter provided, shall continue in full force and

effect until September 30, 2023. At said time, the lease shall automatically be renewed

for a three-year term unless any of the parties provides notice to all other parties of its

desire to terminate the lease and provides such notice no later than thirty (30) days

prior to the lease’s automatic renewal date. The same automatic renewal process shall

be in effect at the expiration of each subsequent three-year term unless the lease is

terminated as set out herein. However, the total term of this lease shall not exceed

fifteen (15) years.

B. Moreover, any party at any time may terminate this lease by providing notice to

the other parties no less than thirty (30) days prior to the intended date of termination.

SECTION 2. GRANTS TO GRANTEE; RIGHTS IN LAND

A. GRANTORS hereby lease and let exclusively unto the GRANTEE all right, title

and interest in and to the property described in Exhibit “A” attached hereto and

incorporated herein by reference. The GRANTORS hereby make the following grants

of right to the GRANTEE and its members, agents, and guests:

1. the use of the property described in Exhibit “A” for the sole purpose of

maintaining a radio-controlled airplane runway and flying field to be

used for practice by its members as well as for public competitions and

exhibitions;

2. the use of the property described in Exhibit “A” to park vehicles

belonging to Club members and their guests;

3. limited access to the property contiguous to that described in Exhibit “A”

for the sole purpose of retrieving planes; and

4. the rights of ingress and egress to and from the subject property along the

easement described in Exhibit “B” attached hereto and incorporated

herein by reference, subject to the restrictions contained herein.

B. It is understood that GRANTEE shall conduct activities on GRANTORS’

premises in accordance with all of the terms of this lease agreement and in a manner

that does not interfere in any way with the operation of the Landfill.

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C. GRANTORS hereby further grant to GRANTEE an easement over, across and

upon that portion of the Landfill property which is more particularly described in

Exhibit “B,” the purpose of said easement being provision of access to GRANTEE’S

leasehold along an existing roadway. The term of the easement shall be coextensive

with the term of this lease as set forth in Section 1.

SECTION 3. FINANCIAL ARRANGEMENTS

For the lease of the property and easement described in Exhibits “A” and “B,”

GRANTEE shall pay rent to the GRANTORS in the amount of $200 per year, per acre in

advance, said sum being due and payable to Decatur-Morgan County Regional Landfill

on or before September 30th of each year as payment for the next fiscal year, initial

payment due September 30, 2020, as payment for the leasehold in FY21.

SECTION 4. GRANTEE’S RESPONSIBILITIES AND OBLIGATIONS

A. GRANTEE shall conduct its operations in a manner which will not impact the

operation of the Landfill in any way. GRANTEE shall be responsible for any damage to

GRANTORS’ property or facilities caused by GRANTEE or its members, agents, or

guests.

B. GRANTEE and its members, agents, and guests shall access the subject property

ONLY from the northeast entrance gate located on Alabama Highway 20. GRANTEE

shall be responsible for monitoring traffic associated with their use of the property to

ensure said traffic is restricted to this point of access. Except in the case of emergency,

GRANTORS reserve the right to refuse access to GRANTEE and its members, agents,

and guests via any other point of entry/exit.

C. GRANTEE shall be responsible for keeping the gate located at the entrance to the

subject property locked at all times, including during the property’s use by GRANTEE

and its members, agents, and guests. In the event GRANTEE is sponsoring a planned,

advertised community event, the entrance gate may be left open from one (1) hour prior

to the beginning of said event until one (1) hour after the conclusion of said event. In

order to regulate and maintain security of the Landfill, keys to said gate shall be issued

to NO MORE THAN five (5) representatives of GRANTEE, their names and contact

numbers to be provided to the Landfill Director upon their receipt of a gate key.

D. GRANTEE shall be responsible for keeping the leased area mowed and properly

maintained at all times.

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E. There shall be no dumping by the GRANTEE or its members, agents, or guests of

refuse or discarded objects of any kind on any portion of the Landfill for any reason

whatsoever. Any garbage, trash, litter, or refuse which may accumulate during

GRANTEE’S use of the property shall be properly disposed of by GRANTEE

immediately.

F. GRANTEE shall designate to the Landfill Director one of its members as its

primary contact person to handle any and all complaints and concerns which arise from

GRANTEE’S leasehold and use thereof.

G. GRANTEE shall establish an emergency call list of members and their current

phone numbers and provide the same to the Landfill Director upon assuming

possession of the property pursuant to the terms of this lease.

SECTION 5. IMPROVEMENTS AND ALTERATIONS

A. No permanent structures shall be placed by GRANTEE on the leased property.

GRANTEE shall be entitled to use of the mobile home currently on the subject property

and GRANTEE agrees that it will be responsible for upkeep and maintenance of the

mobile home as well as for establishment, maintenance, and payment of utility services.

GRANTEE waives all right to claim or hold property improvements currently placed or

erected in or upon the premises as chattel. Any future improvements to the leased

property, regardless of the entity or individual placing the same thereon, shall be

considered fixtures and part of the realty and GRANTEE hereby releases any and all

claims or rights of title therein. Any property and improvements located on the subject

property may be removed at any time by GRANTORS, though GRANTORS are not

obligated to do so, during the term hereof as set forth in Section 1 above and for six (6)

months after termination of this lease.

B. Should GRANTEE breach any term of this lease or surrender the accompanying

leasehold, GRANTEE shall leave in place and unaltered all then-existing improvements,

said improvements at that time becoming property of the GRANTORS.

C. Any plans to alter the site must first be presented by GRANTEE to the Landfill

Director for consideration. If necessary and appropriate, the Director will then submit

said plans to the appropriate authorities for consideration and approval.

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SECTION 6. REGULATORY COMPLIANCE

A. GRANTEE shall comply at all times with all laws, regulations, and requirements

established by local, state, and federal agencies. GRANTEE shall be solely responsible

for compliance with all laws and regulations associated directly with their use of the

leased property.

B. GRANTEE shall provide GRANTORS unlimited, constant, and unrestricted

access to the leased property and the accompanying easement. At no time shall

GRANTEE or its members, agents, or guests render said property or easement

inaccessible in any way to GRANTORS.

SECTION 7. FORCE MAJEURE

A. A force majeure event shall be any event which is beyond the control or without

fault or negligence of any party. Such events shall include, but are not limited to: acts of

God; strikes, lockouts, secondary boycotts or other labor disturbances; war (whether

declared or not), blockade, civil commotion, insurrection, tumult or riot; earthquakes;

tornadoes, hurricanes, high wind, floods or other inclement weather; fire or damage

caused in extinguishing it; shortage or delays in obtaining equipment or transportation;

acts or restraints of governmental authority; commercial impracticability and, without

being limited by the foregoing, any other event or occurrence or failure not within

GRANTORS’ or GRANTEE’S (as the case may be) control, whether or not of a kind

specifically mentioned herein.

B. No party to this agreement shall be considered in default in the performance of

its obligation hereunder to the extent that performance of such obligations is delayed,

hindered, or prevented by an event of force majeure.

C. The party declaring force majeure shall promptly give notice thereof to the other

parties and shall resume performance as soon as practicable and shall keep the other

parties informed at all times of the progress being made to cure the outage.

SECTION 8. ASSIGNMENT

No rights granted under the terms of this lease shall be assignable in any manner by

GRANTEE to any entity or individual.

SECTION 9. NONWAIVER; AMENDMENTS; ENTIRE AGREEMENT

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A. Any failure by any party at any time or from time to time to enforce or require

the strict keeping and performance of any of the terms or provisions of this lease shall

not affect or impair such terms or provisions in any way or the right of such party to

avail itself of such remedies it may have for any breach or breaches of any such term or

provision.

B. No change in the terms or provisions of this lease shall be effective unless made

by written amendment executed in the same manner as the lease.

C. This lease constitutes the entire contract between the parties and supersedes all

prior and contemporaneous communications, representations and/or agreements.

SECTION 10. INDEMNIFICATION, RELEASE, AND INSURANCE

A. GRANTEE shall hold GRANTORS harmless from any liability resulting from the

property’s use as an airfield and the activities performed in conjunction with said use

and further agrees to hold GRANTORS harmless from any and all losses sustained by

GRANTEE with respect to any action, cause of action, damages, costs, loss of services,

expenses, compensation, judgment, execution, claim or demand of whatever nature,

including costs and attorney’s fees, on account of or in any way arising out of

GRANTEE’S use of or presence on the subject property, whether or not contemplated at

the present.

B. GRANTEE, on behalf of its members, servants, agents, representatives,

participants, and guests, does hereby release, acquit, and forever discharge GRANTORS

and their respective and/or collective agents, servants, successors, assigns, and all other

persons, departments, officers, officials, and employees of both the City of Decatur,

Alabama, and Morgan County, Alabama, from any liability or responsibility for

damages, losses or injury of any kind, whether direct, indirect, anticipated, or

unforeseen, which may result from its and their use of the subject property.

C. GRANTEE further agrees that, prior to its membership and/or registered event

participants entering the property, they shall facilitate the completion of and

subsequently provide GRANTORS with properly executed releases from each member

and/or participant stating, in part, that the member/participant agrees that the property

being used by GRANTEE is part of the Decatur-Morgan County Regional Landfill and

that GRANTORS have absolutely no obligation to the member/participant whatsoever;

that the member/participant enters the property freely and at his/her own risk to

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voluntarily participate in the activities of the Decatur Model Flying Club, Inc.; and that

the member/participant understands that he/she assumes any liability for any damages

or injuries caused or received as a result of his/her participation in any activities of

GRANTEE.

D. GRANTORS make no warranties, either expressed or implied, regarding the

condition, suitability, maintenance, future condition or future maintenance of the

property subject to the instant lease.

E. GRANTEE agrees to maintain and keep in full force and effect at all times during

the term of this lease sufficient property damage and personal injury and public liability

insurance coverage to protect GRANTORS against any such claims, suits, judgments,

executions or demands in the sum of not less than three hundred thousand dollars

($300,000.00) per person for any one claim, one million dollars ($1,000,000.00) for any

one accident or occurrence, and not less than three hundred thousand ($300,000.00) for

property damage as to any one accident or occurrence, all to be regarded without

deductibles and retentions. GRANTORS and their employees, agents and servants shall

be named as additional insureds in said policy.

F. All insurance policies and bonds as are required of GRANTEE in this lease shall

be written by a company or companies authorized and qualified to do business in the

State of Alabama. Certificates of all coverage required hereunder shall be promptly

filed by GRANTEE with GRANTORS in the office of the City Clerk for the City of

Decatur, Alabama, and shall be filed within ten (10) days of the effective date of this

lease.

G. Each insurance policy and certificate shall provide, in effect, that the policy may

not be cancelled, reduced in amount or modified by the insurer until at least thirty (30)

days after the insurer shall have notified GRANTORS of such action in writing by

certified mail, return receipt requested.

H. Each insurance policy and certificate shall provide, in effect, that the policy will

be renewed and further renewed unless the insurer shall give GRANTORS at least

thirty (30) days notice in writing by certified mail, return receipt requested, of the

insurer’s unwillingness to renew.

I. This insurance shall provide primary coverage as relates to other insurance

carried by GRANTORS.

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J. A current copy of said policy shall be provided by GRANTEE and kept on file in

the main office of the Landfill at all times.

SECTION 11. NOTICES

Any notice or other communication required to be given by any party to the others

under this lease shall be in writing and either sent by United States Mail, postage

prepaid and properly addressed, or delivered by hand to the proper address. At the

time of execution, each party shall provide to the others its current and proper mailing

address. The address of any party may be changed from time to time by written notice

to the other parties in accordance herewith.

SECTION 12. EFFECTIVE DATE

Upon receipt of the proper authorization and following the timely execution hereof, this

lease shall come into effect on October 1, 2020. Should proper execution by all parties

not occur by said date, the lease shall come into effect on the date all parties have

properly authorized and effectuated execution hereof. The automatic renewal date of

the lease set forth heretofore shall not be amended or altered due to any such delay in

execution. In the event execution does not occur on or before September 30, 2020, any

rents due and owing at the time of execution shall be prorated accordingly and paid

immediately upon execution of the lease.

IN WITNESS WHEREOF, intending to be legally bound, the parties hereto have

executed this Lease through their authorized representatives.

GRANTORS:

City of Decatur, Alabama,

a municipal corporation

By: Attest:

______________________________ _____________________________

Tab Bowling, Mayor /Date Stacy Gilley, City Clerk /Date

City of Decatur, Alabama City of Decatur, Alabama

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STATE OF ALABAMA §

§

COUNTY OF MORGAN §

I, the undersigned authority, a Notary Public in and for said County in said State,

hereby certify that Tab Bowling, whose name as Mayor of the City of Decatur, and Stacy

Gilley, whose name as City Clerk of the City of Decatur, are signed to the foregoing

conveyance and who are known to me, acknowledged before me on this day that, being

informed of the contents of the conveyance, they, in their respective capacities as Mayor

of the City of Decatur and City Clerk of the City of Decatur, executed the same

voluntarily for and as the act of the City of Decatur, Alabama, a municipal corporation,

on the day the same bears date.

Given under my hand this the _______ day of _________________, 2020.

__________________________

Notary Public

Morgan County, Alabama,

a body corporate

By: Attest:

______________________________ ___________________________________________

Ray Long, Chairman / Date Julie Reeves, Chief Administrative Officer /Date

Morgan County Commission Morgan County, Alabama

STATE OF ALABAMA §

§

COUNTY OF MORGAN §

I, the undersigned authority, a Notary Public in and for said County in said State,

hereby certify that Ray Long, whose name as Commission Chairman for Morgan

County, Alabama, and Julie Reeves, whose name as Chief Administrative Officer for

Morgan County, Alabama, are signed to the foregoing conveyance and who are known

to me, acknowledged before me on this day that, being informed of the contents of the

conveyance, they, in their respective capacities as Commission Chairman for Morgan

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County, Alabama, and Chief Administrative Officer for Morgan County, Alabama,

executed the same voluntarily for and as the act of Morgan County, Alabama, a body

corporate, on the day the same bears date.

Given under my hand this the _______ day of _________________, 2020.

__________________________

Notary Public

GRANTEE:

Decatur Model Airplane Club, Inc.

By:

_________________________________

/Date

Its: ______________________________

STATE OF ALABAMA §

§

COUNTY OF MORGAN §

I, the undersigned Notary Public, in and for said County in said State, hereby

certify that ______________________________ whose name as ___________________ of

Decatur Model Airplane Club, Inc., is signed to the foregoing instrument, and who is

known to me, acknowledged before me on this day that, being informed of the contents

of the instrument, _________________________ as such officer and with full authority,

executed the same voluntarily for and as the act of said corporation.

Given under my hand and official seal this _________ day of ________________,

2020.

___________________________________

Notary Public

9.B.a

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EXHIBIT A

Property to be leased

The property subject to this lease is more particularly described as follows: two

(2) acres, more or less, located within the boundaries of the Decatur-Morgan County

Regional MSW Landfill, one and one-half (1.5) acres being comprised of the

easternmost concrete slab located on the northeastern boundary of the landfill and the

remaining half (.5) acre being the parking area immediately surrounding said slab, said

property being located approximately four hundred feet (400’) south of Alabama

Highway 20 and one hundred fifty feet (150’) west of the eastern boundary of the

landfill.

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EXHIBIT B

Easement to be conveyed

Beginning at the gate located on the northeastern most boundary of the Decatur-

Morgan County Regional MSW Landfill, said gate fronting Alabama Highway 20, the

herein-conveyed right of ingress/egress shall be along a strip of land approximately

twenty feet (20’) in width, its boundaries being the outermost edges of the

aforedescribed gate and its length extending from the opening of said gate to the

parking area described in Exhibit A.

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Documents

AGENDA CH 16, 2020 Council Chambers Regular Meeting 10:00