Regular Council Agenda Council Chambers 1....2018/04/03 · Regular Council Agenda Tuesday, April 3, 2018 5:30 PM Council Chambers 1. Call to Order 04a.1 Call to Order 04a.2 nada

Regular Council

Agenda

Tuesday, April 3, 2018 5:30 PM Council Chambers

1. Call to Order 1.04a.1 Call to Order 1.04a.2 O Canada 1.04a.3 Additions, Deletions and Excused

2. Declaration of Pecuniary Interest

3. Delegation/Presentation

4. Facilities - Council Rep: Glenda McKay 4.04a.1 Chairperson's update

5. Public Works Department - Council Rep: Wayne Fraser 5.04a.1 2018 National Public Works Week - May 20 - 26, 2018 5.04a.2 By-Law 15-2018 Speed Limit 5.04a.3 Engineered Drawings For A Sand Shed in Calabogie 5.04a.4 Chairperson's Update

6. Environmental Management Department - Council Rep: Wayne Fraser 6.04a.1 Waste Diversion Rates 6.04a.2 Chairperson's Update

7. Planning Department - Council Rep: Brian Hunt 7.04a.1 Building Permit Report to February 28, 2018 - Information Item 7.04a.2 Building Trend last 10 years 7.04a.3 By-Law 11-2018 Transfer of Old Addington Road to Joseph McMahon and By-Law 14-2018

Acquisition of portion of Church Street 7.04a.4 Special Event Permits - Calabogie Motorsports Park 7.04a.5 Chairperson's Update

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8. Finance & Administration Department - Council Rep: Brian Hunt

8.04a.1 So you want to run for Council? Candidate Information Workshop 8.04a.2 Explore Book advertising - Discussion Item 8.04a.3 Policy 2-35 Hours of Work and Overtime 8.04a.4 Treasurer Search Update - Discussion Item 8.04a.5 Chairperson's Update

9. Protection Services Department - Council Reps: Brian Hunt and Glen MacPherson 9.04a.1 Ontario Supporting Municipalities to Ensure Safe Transition to Federal Cannabis

Legalization - News Release 9.04a.2 Water Tanker Replacement 9.04a.3 Chairperson's Update

10. Economic Development & Technology Department - Council Rep: Wayne Fraser 10.04a.1 Chairperson's Update

11. Community & Health Committee - Council Rep: Glenda McKay 11.04a.1 2018 Senior of the Year Award - call for nominations 11.04a.2 Policy #3-18 Community Sign 11.04a.3 Chairperson's Update

12. Community Parks, Recreation and Library - Council Reps: Wayne Fraser, Brian Hunt, Harold Murphy and Glen MacPherson

12.04a.1 Library Renovations Update - Discussion Item 12.04a.2 Chairperson's Update

13. Minutes 13.04a.1 Minutes Approval

• March 12, 2018 Regular Council

• January 3, 2018 Calabogie Community Rink Committee

14. Other

15. Closed Session 15.04a.1 Litigation or potential litigation, including matters before administrative tribunals,

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affecting the municipality or local board - A) Garage B) Peaks Village

16. Open Session 16.04a.1 Move to Open 16.04a.2 Rise and Report

17. By-Law (s) 17.04a.1 By-Law Approval

• 11-2018 Transfer of Old Addington Road

• 14-2018 Acquisition of portion of Church Street

• 15-2018 Speed Limit

• 16-2018 Confirmatory

18. Adjournment 18.04a.1 Motion to Adjourn

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Chairperson’s Update - NOTES

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?trat?irdDramatically Different!

Infrastructure & Development Services DepartmentCITY of STRATFORD

82 Erie Street, 3rd FloorStratford ON N5A 2M4

519-271-0250 Ext. 222Fax: 519-271-1427TTY: 519-271-5241

www.stratfordcanada.ca

March 12, 2018Via Emai

Dear Mayor and Council

Re: 2018 National Public Works WeekMay 20 — 26, 2018"The Power of Public

Since 1960, public works officials in Canada and the United States have celebratedNational Public Works Week. This annual observance, which takes place during the thirdfull week in May, is designed to educate the public regarding the importance of ournation's public infrastructure and services. It serves, moreover, as a time to recognizethe contributions of public works professionals who work in the public interest to build,manage and operate the essential infrastructure and services of our communities. Theweek is organized by the Canadian PublicWorks Association (CPWA) and the AmericanPublicWorks Association (APWA)and is being celebrated for its 58”‘year in 2018.

The theme for the 2018 National Public Works Week /5 "The Power of Public Works. ”

This theme gives voice to the impact the many facets of public works have on moderncivilization. From providing clean water to disposing of solid waste, to building roads andbridges or planning for and implementing mass transit, to removing snow on roadwaysor devising emergency management strategies to meet natural or manmade disasters,public works services determine a society's quality of life.

As a steward of your municipality's public interest, we appeal to you to lend yoursupport to our efforts by issuing a proclamation of?cially recognizing May 20-26, 2018as National PublicWorks Week. Enclosed for your consideration is a draft proclamation.We hope to have all proclamations in our possession by April 13, 2018.

Together, the more than 30,000 members of CPWA and APWA in North America design,build,operate, and maintain the transportation, water supply, sewage and refusedisposal systems, public buildings, and other structures and facilities essential to oureconomy and way of life. Their dedication and expertise at all levels of government are acapital investment in the growth, development, economic health—and ultimate

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April 3, 2018 Regular Council

Report

To: Mayor and Council

From: Jamie Doering

Date: March 27, 2018

Subject: By-Law 15-2018 Speed Limit

Recommendation

That Council rescind By-Law 70-2017,

And, furthermore, that Council approves By-Law 15-2018 to authorize speed limits within the Township of Greater Madawaska.

Background

The Speed Limit By-Law was adopted by Council in November 2017. Schedule "A" is a list of Township Roads and their Speed Limits.

Discussion

As discussed at the March 12, 2018 Council meeting the request is that Barrett Chute Road - from Calabogie Road to 3.4 Km South, the speed limit be reduced from 60 km/hr to 50 km/hr. There is a lot of traffic on this road and by reducing the speed limit on that section, the construction costs for the realignment of Barrett Chute Road in 2019, will be reduced.

People Consulted

Roads Committee

Financial Implications

None

Respectfully Submitted,

Jamie Doering

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By-Law 15-2018 – Speed Limit Page 1 of 2

THE CORPORATION OF THE TOWNSHIP OF GREATER MADAWASKA

BY-LAW NUMBER 15-2018

Being a By-Law to Authorize Speed Limits

WHEREAS Subsection (2) of Section 128 of the Highway Traffic Act, R.S.O. 1990, Chapter H. 8, as amended, authorizes the Council of a municipality by by-law prescribe a rate of speed different from the rate set out in subsection (1) that is not greater than 100 kilometres per hour and may prescribe different rates of speed for different times of day. AND WHEREAS it is deemed expedient that the speed limit for vehicles on certain highways in the Township of Greater Madawaska be decreased, increased or both. BE IT THEREFORE ENACTED as a By-Law of the Corporation as follows:

1. Notwithstanding any other by-law to the contrary, when the roads as set out on the attached schedule, are marked in compliance with the regulations under The Highway Traffic Act, the maximum rate of speed thereon shall be as outlined in Schedule ”A” attached hereto.

2. The maximum rate of speed for all roads other than those outlined in

Schedule “A”, shall be 50 km/hr in areas that are built up and 80 km/hr in non-built up areas.

3. That the penalties provided in Subsection (14) of Section 128 of The

Highway Traffic Act, shall apply to offences against this by-law.

4. That this by-law shall have full force from the date the portion of Highway is marked out in accordance with the regulations under The Highway Traffic Act.

5. That all by-laws which contradict the requirements of this by-law, are hereby repealed.

READ a first and second time this 3rd day of April, 2018. READ a third time and passed this 3rd day of April, 2018. ____________________________ __________________________ Glenda McKay Allison Holtzhauer Mayor CAO/Clerk-Treasurer

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By-Law 15-2018 – Speed Limit Page 2 of 2

SCHEDULE “A” BY-LAW 15-2018

ROAD FROM TO

SPEED LIMIT Km/hr

Airds Lake Rd Matawatchan Road 3.4 km South 40

Barrett Chute Rd Calabogie Road 3.4 km South 60

Barrett Chute Rd 3.4 km South of Calabogie Rd 6.2 km South of Calabogie Rd 20

Barryvale Rd Calabogie Road 4.8 km West 60

Blake Street Madawaska Street 0.1 km North 50

Church Farm Rd Tatty Hill Road Eagle Crescent Trail 40

Church St Highway 41 Highway 41 40

Cub Scout Crescent Barrett Chute Road 270 m South 20

Elm Rd Kennedy Road 0.18 Km West 40

Ferguson Lake Rd Calabogie Road Kennelly Mtn Road 60

Flying Club Rd Church Street 4.35 km South 40

Francis St Madawaska Street 0.55 km North 50

Fraser Rd Calabogie Road Twp Boundary 50

Frontenac Rd Matawatchan Rd Twp Boundary 50

Gladstone St Madawaska Street 0.075 km North 50

Graphite Bay Rd Hydro Dam Road Bonner Road 50

Inglis Rd Pucker Street Long Point Way 40

Jim Wallace Rd Kennedy Road 0.55 km South 40

K&P Trail Barryvale Road Tatty Hill Road 40

Kennedy Rd Calabogie Road 1.8 km West 40

Lower Spruce Hedge Rd Springtown Bridge Road Twp Boundary 40

MacNabb Rd Barryvale Road 0.15 km South 50

Madawaska St Lanark Road Francis Street 40

Main Street Eastern Avenue Church Street 50

Maple St Calabogie Road Partridge Drive 50

Mill St Lanark Road Calabogie Road 40

Mowat St Madawaska Street 0.11 km North 50

Norway Lake Rd Calabogie Road Southside Way 50

Old Matawatchan Rd Calabogie Road 0.2 km West 40

O’Neill Point Mill Street 0.12 km South 50

Parnell St Lanark Road Mowat Street 50

Partridge Dr. Maple Street 0.4 km East 50

Pine Street Eastern Avenue Ginza Street 50

South Side Way Norway Lake Road 1.4 km West 40

Spring Town Bridge Rd Calabogie Road Upper Spruce Hedge Road 40

St. Joseph Blvd Eastern Avenue Ginza Street 50

Wilson Farm Rd Lanark Road 2.3 km East 50

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Report


From: Jamie Doering

Date: March 6, 2018

Subject: Engineered Drawings For A Sand Shed in Calabogie

Recommendation

That Council approve proceeding with engineered drawings for a sand shed located at 12470B Lanark Rd, at a cost of $5,000.

Background

The Public Works Garage is located at 12470B Lanark Rd. The Municipality has no sand shed for the storage of winter sand for road activities in the winter months. The sand is exposed to the weather.

Discussion

With the sand being stored outside and exposed to the elements of rain and snow, a thick layer of frost covers the sand pile. The frost causes health and safety risks. When loading the trucks with winter sand, frozen pieces get mixed in with the material that is not frozen. When applying the material to the road, frozen pieces get lodged in the conveyor, not allowing sand to come off the spinner. The operators are required to stop the truck and remove the frozen pieces allowing the sand to come out. When going up or down a steep grade, the truck has no traction causing the operator to lose control. Also, when removing material from the pile with the backhoe, an overhang of frozen material is created causing a safety hazard. The frozen overhang of material breaks loose and falls to the ground. Pictures are attached showing the overhang.

Another concern is for the safety of ratepayers that come in and get sand. The Township will mitigate this by placing a smaller sand pile off to the side for residents to access sand without the risk of anything falling on them.

People Consulted

Public Works Staff and Leonard Emon, Facilities Manager


Cost of the drawings are $5,000 which will be included in the 2018 budget.


Jamie Doering

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Memo


From: Jamie Doering


Subject: Waste Diversion Rates

One of the goals in 2017 for the Township was to increase our waste diversion rate at the Township Transfer Stations.

Township household waste along with organic waste goes to Lafleche Environment in Moose Creek, Ontario. The Blue Box recyclable materials are diverted from the waste stream and taken to Beaumen's in Renfrew for processing.

Household waste coming to the transfer station in 2017 was reduced by 23% from 2016. I believe this was in part due to a large business in the Township no longer bringing their household waste to the Township Transfer Stations.

The Township diverted 5% more Blue Box materials out of the waste stream in 2017, compared to 2016.

The Blue Box Diversion Rate has gone from 46% in 2015 to 51% in 2017.

Recommendation


Jamie Doering

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2017 Year to Date Month

No. of Permits Value

No. of Permits Value

No. of Permit

s Value

No. of Permit

s ValueNo. of

Permits ValueNo. of

Permits Value

$0 Jan. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$0 Feb. 1 $0.00 0 $0.00 1 $4,200.00 0 $0.00 0 $0.00 0 $0.00

$581,000 Mar. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$3,499,000 Apr. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$5,604,200 May 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$6,173,200 June 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$7,575,700 July 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$8,937,600 Aug. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$9,492,600 Sept. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00

$10,447,600 Oct. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$11,172,600 Nov. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00$11,772,600 Dec. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00

TOTALS 1 $0.00 0 $0.00 1 $4,200.00 0 $0.00 0 $0.00 0 $0.00

Building Report 2017

MonthNo. of

Permits ValueNo. of

Permits Value

No. of Permit

s Value

No. of Permit

s ValueNo. of

Permits ValueNo. of

Permits Value

Jan. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00Feb. 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00Mar. 7 $581,000.00 1 $225,000.00 5 $356,000.00 0 $0.00 1 $0.00 1 $8,000.00Apr. 8 $2,918,000.00 2 $650,000.00 5 $268,000.00 1 $2,000,000.00 0 $0.00 3 $35,000.00May 20 $2,105,200.00 5 $1,690,000.00 14 $415,200.00 0 $0.00 1 $0.00 6 $54,500.00June 9 $569,000.00 2 $440,000.00 7 $129,000.00 0 $0.00 0 $0.00 5 $37,950.00July 15 $1,402,500.00 3 $1,105,000.00 7 $293,000.00 2 $4,500.00 3 $0.00 8 $65,000.00Aug. 16 $1,361,900.00 3 $875,000.00 11 $466,900.00 1 $20,000.00 1 $0.00 3 $27,500.00Sept. 12 $555,000.00 1 $350,000.00 11 $205,000.00 0 $0.00 0 $0.00 3 $32,000.00Oct. 5 $955,000.00 2 $705,000.00 3 $250,000.00 0 $0.00 0 $0.00 4 $20,500.00Nov. 3 $725,000.00 2 $700,000.00 1 $25,000.00 0 $0.00 0 $0.00 4 $25,500.00Dec. 1 $600,000.00 1 $600,000.00 0 $0.00 0 $0.00 0 $0.00 1 $12,000.00

TOTALS 96 $11,772,600.00 22 $7,340,000.00 64 $2,408,100.00 4 $2,024,500 6 $0.00 38 $317,950.00

Sewage

Township of Greater MadawaskaBuilding Report to February 28, 2018

SewageTemp. Structure

2017 Totals New Residential Other Residential Commercial Temp. Structure

2018 Totals New Residential Other Residential Commercial

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Memo


From: Darryl Wagner


Subject: Building Trend last 10 years

Listed below are the values for new residential and commercial during the previous ten year period.

New Residential Commercial

2017 - $7,340,000 $2,024,500

2016 - $6,960,692 $20,000

2015 - $8,160,000 $840,000

2014 - $4,643,000 $1,176,000

2013 - $4,902,000 $517,000

2012 - $7,405,000 $1,455,000

2011 - $7,645,000 $450,000

2010 - $9,640,000 $460,000

2009 - $7,395,000 $600,000

2008 - $7,769.200 $540,000

Total = $71,859,892 $8,082,500


Darryl Wagner

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April 3, 2018 Version 1

Regular Council

Report


From: Luke Desjardins


Subject: By-Law 11-2018 Transfer of Old Addington Road to Joseph McMahon and By-Law 14-2018 Acquisition of portion of Church Street

Recommendation

That Council declares as surplus a portion of the former public highway known as Old Addington Road and located in Lot 10, Concession 3, in the geographic Township of Griffith;

And that Council approves By-law 11-2018 to stop up, close, and transfer said road allowance to Mr. Joseph McMahon;

And that Council approves By-law 14-2018 to acquire and assume as a public road that portion of Church Street which encroaches onto Mr. McMahon's property.

Background

Joseph McMahon, and his lawyer David Stewart, contacted the Township regarding a portion of Old Addington Road which exists on the McMahon property and is in the Township name. Old Addington Road no longer exists in this location and the owner wishes the lands be transferred from the Township to himself. Other sections of the former Old Addington Road were closed by By-law 19-80.

Mr. McMahon has seen to the preparation of the attached survey (49R-19097). Part 2 on the survey is the remnant portion of Old Addington Road. As well, part 4 on the survey is an encroachment of Church Street onto Mr.McMahon's property.

Discussion

By-law 30-2016 Sale and Disposition of Road Allowance, specifically excludes lands that were former highways from the procedures of that by-law, therefore no advertisement or public notice has been recommended.

People Consulted

David Stewart, lawyer for the applicant, CAO, Councillor Hunt.


It is recommended that the Township cover the cost of any transfer and registration which is anticipated to be less than $2000.


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Regular Council

Luke Desjardins

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Enter description of the map

Notes

82.5

© Queen's Printer for OntarioNAD83_CSRS98_UTM_zone_18N

County of Renfrew GIS

1,624

Meters82.541.26

Legend

This map is illustrative only. Do not rely on it as being a precise indicator of routes, locations of features, nor as a guide to navigation. The County of Renfrew shall not be liable in any way for the use of, or reliance upon, this map or any information on this map.1:

0

3/27/2018 12:03:21 PM

Depending on the number of layers visible not all may be shown in the legend.

Service Layer Credits: Sources: Esri, HERE, Delorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, Esri China(Hong Kong), Esri(Thailand), TomTom, MapmyIndia, © OpenStreetMap contributors and the GIS User Community

This map was produced automatically by the County of Renfrew Mapping Website

With Data supplied under Licence by Members of the Ontario Geospatial Data Exchange & the County of Renfrew

RoadsCounty

Provincial Highway

Municipal Maintained

Municipal Seasonal

Private

Crown

Off-Ramp

On-Ramp

Quebec

Property ParcelsGeographic Townships

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By-Law 11-2018 – Transfer of old Addington Road Page 1 of 2


BY-LAW 11-2018

A By-law to stop up and close a road allowance, being a portion of the former public highway known as Old Addington Road, and to transfer the same to

Joseph McMahon

WHEREAS the Council of the Corporation of the Township of Greater Madawaska deems it expedient to close and stop up the road allowance described in Schedule “A” attached hereto; AND WHEREAS the Council of the Corporation of the Township of Greater Madawaska deems said road allowance as surplus to the needs of the Township; AND WHEREAS Joseph McMahon has requested the interest in said road allowance; AND WHEREAS the Council of the Corporation of the Township of Greater Madawaska is authorized by Sections 8 & 9 of the Municipal Act, SO 2001, C. 25 to dispose of property surplus to its needs; NOW THEREFORE the Council of the Corporation of the Township of Greater Madawaska enacts as follows:

1. That the road allowance described in Schedule “A” attached hereto is hereby closed and stopped up.

2. That the Mayor and CAO/Clerk are hereby authorized to sign and execute such documents as may be necessary to effect conveyance of said road allowance to Joseph McMahon.

3. That this By-Law shall take effect upon the third and final reading thereof.

READ a first and second time this 3rd day of April, 2018. READ a third time and passed this 3rd day of April, 2018. ____________________________ __________________________ Glenda McKay Allison Holtzhauer Mayor CAO/Clerk

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By-Law 11-2018 – Transfer of old Addington Road Page 2 of 2

SCHEDULE A

BY-LAW 11-2018 Road allowance described as Part of Lot 10, Concession 3, in the Geographic Township of Griffith, Township of Greater Madawaska being Part 2 on Plan 49R-19097 being part of PIN 57492-0121(LT).

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By-Law 14-2018 - Acquisition and Assumption of Lands Page 1 of 2


BY-LAW NUMBER 14-2018

Being a By-Law to authorize the acquisition

and assumption of lands for a public highway

WHEREAS section 11 (3) and section 31 of the Municipal Act, 2001, authorize a municipality to pass by-laws respecting highways including the acquisition and assumption of same; AND WHEREAS the Council of the Township of Greater Madawaska deems it expedient to exercise the authority vested in it by the said Act and to acquire and assume for public use the lands described in Schedule “A” attached hereto for the purposes of establishing a public highway; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF GREATER MADAWASKA ENACTS AS FOLLOWS: 1. THAT the Mayor and CAO, Clerk/Treasurer are hereby authorized to enter

into an Agreement with the registered owner of the lands described in Schedule “A” attached hereto for the purposes of acquisition of a highway in the Township over which it has jurisdiction and on terms set out therein and upon transfer of said title, the said lands are hereby declared to be assumed for public use.

2. THAT the CAO, Clerk/Treasurer is hereby authorized to make such

administrative amendments as necessary to carry out this by-law.

3. THAT this By-Law shall come into force and take effect immediately upon the passage thereof.

READ a first and second time this 3rd day of April, 2018. READ a third time and passed this 3rd day of April, 2018. ________________________ __________________________ Glenda McKay Allison Holtzhauer Mayor CAO Clerk/Treasurer

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By-Law 14-2018 - Acquisition and Assumption of Lands Page 2 of 2

SCHEDULE “A” BY-LAW 14-2018

1. Part of Lot 10, Concession 3, in the Geographic Township of Griffith, Township of Greater Madawaska being Part 4 on Plan 49R-19097 being part of PIN 57492-0121(LT). 2. Registered owner is: Joseph McMahon 1679 Church Street Griffith, ON K0J 2R0 3. Consideration for transfer is: $1.00 4. Closing date of transaction: ASAP

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Regular Council

Report


From: Luke Desjardins


Subject: Special Event Permits - Calabogie Motorsports Park

Recommendation That Special Event permits be issued for the following special events to be held at Calabogie Motorsports Park:

1. Vintage Road Racing Association (VRRA) to be held from Friday, June 22nd, 2018 through to Sunday, June 24th, 2018.

2. Vintage Road Racing Association (VRRA) to be held from Friday, July 27th, 2018 through to Sunday, July 29th, 2018.

3. American Endurance Racing event to be held from Friday, August 3rd, 2018 through Sunday, August 5th, 2018.

4. Ted Powell Memorial Race to be held from Friday, August 24th, 2018 through to Sunday, August 26th, 2018.

Background Under section 6 of By-law 14-2016 (Noise By-law), No person shall conduct or permit a Special Event without a permit issued in accordance with the By-law. A Township permit must be held prior to the holding of a special event. A Special Event means an exhibition, concert, festival and other organized amusements held for profit or otherwise at which one hundred people or more attend. Calabogie Motorsports Park (CMP) has applied for permits for the following special events:

1. Vintage Road Racing Association (VRRA) to be held from Friday, June 22nd, 2018 through to Sunday, June 24th, 2018.

2. Vintage Road Racing Association (VRRA) to be held from Friday, July 27th, 2018 through to Sunday, July 29th, 2018.

3. American Endurance Racing event to be held from Friday, August 3rd, 2018 through Sunday, August 5th, 2018.

4. Ted Powell Memorial Race to be held from Friday, August 24th, 2018 through to Sunday, August 26th, 2018.

A maximum of four special events may be held per calendar year.

Discussion

The required information under section 6 of By-law 14-2016 (Noise By-law) has been provided.

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Regular Council

As per 2016 and 2017, CMP has applied for four Special Event permits for the upcoming race year.

The applications indicate that noise from the events will be below 65 dBA as required by the special event permit under the Noise By-law. The timing and duration of the events will comply with the By-law.

Noise testing for each of the events will be conducted by Township staff on a minimum of one day per event.

As a note, the application for the Ted Powell event for Saturday, August 25th stated a start time of 8:00 a.m. The applicant was informed that the Noise By-law stipulates a 9:00 a.m. start time for special events. The application was then amended but the applicant projected a clear preference to begin the event at the earlier start time, in part so it would end earlier in the day. This may warrant future discussion between the Township and track operators.

People Consulted

None.


An application fee of $100 per event ($400 total) has been submitted along with the applications.


Luke Desjardins

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Town of Renfrew, Town of Arnprior, Township of McNab/Braeside, Township of Bonnechere Valley, Township of Horton, Township of Whitewater Region, Township of Greater Madawaska

SO YOU WANT TO RUN FOR COUNCIL?

CANDIDATE INFORMATION WORKSHOP Monday April 23, 2018 at 7:00 pm

Ma-te-Way Activity Centre

1 Ma-te-Way Park Drive, Renfrew ON K7V 4J4

WHO SHOULD ATTEND:

Potential Candidates

Spouse or Partner

Anyone interested in learning more

about local government

This workshop will give you an understanding of Council’s roles and responsibilities. It will also explain how duties and responsibilities of public office will impact your life.

Speaker: Fred Dean is a lawyer who acts exclusively for municipalities across Ontario and municipal associations. He works with elected officials and senior staff giving them tools to make effective decisions on behalf of their communities. He has been one of the facilitators training members of council and heads of council on behalf of the Association of Municipalities since 2002.

FREE EVENT – Registration Required Please contact Deputy Clerk Charkavi to register or for more information at 613-432-4848 or [email protected] .

Topics will include: Municipal Powers

Roles & Responsibilities

Public’s Role in Local Government

Difference between Governance and

Administration Municipal Conflict of Interest and other Personal

Responsibilities

Impact on Family Life

Hosted by:

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mailto:[email protected]

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Regular Council

Report

To: Mayor & Council

From: Allison Holtzhauer


Subject: Policy 2-35 Hours of Work and Overtime

Recommendation

That Council approves Policy 2-35 Hours of Work and Overtime dated March 12, 2018, as presented.

Background

As per the report prepared by the Public Works Manager regarding Work Plan and Planning, with staff supporting each other in the Public Works Department in all ends of the Township and due to the vastness of the Township, a significant amount of time can be spent in transit thereby reducing the number of hours in a day actually spent maintaining the roads.

Discussion

The proposed wording in the attached policy would provide the Public Works Manager with the opportunity to have his staff work longer days and less time travelling to job sites. As part of the revisions to the policy the Manager would advise Council when the hours shift from 8 hour work days to 10 hour work days.

People Consulted

Public Works Manager and Foreman


Allison Holtzhauer

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Corporate Policies and Procedures

DEPARTMENT: Human Resources

POLICY #: 2-35

POLICY: Hours of Work and Overtime

DATE: October 1, 2014 Revised March 12, 2018

REV. DATE: May 26, 2015 July 1, 2016 September 11, 2017, Jan 1/18

COVERAGE: All Employees

PAGE #: 1 of 6

POLICY STATEMENT: In order to administer its affairs as efficiently and effectively as possible and in the best interest of the general public, the Township of Greater Madawaska establishes hours of work, including shift work if required, for all job classifications. Condensed work weeks must be approved each year for each department by Council. A condensed work week and/or flex schedule is a privilege permitted by the corresponding Manager and/or CAO. The privilege can be removed at any time at the discretion of the Manager and/or CAO. Staff is not required to participate in flex time schedules. PROCEDURE: 1. The following apply to all full-time Administrative, Planning, Building and Finance

departments, including the Public Works Clerk:

a) The normal minimum daily hours of work consist of seven (7) hours per day for a total of 70 hours per pay period (excluding unpaid lunch) associated with a flex time schedule which establishes normal daily hours for overtime purposes. For the purpose of vacation and statutory pay calculations a day shall be interpreted as (7) hours.

b) All authorized work performed by non-managerial employees beyond the normal total hours per pay period is considered overtime and is paid at the rate of time and one-half (1½) or, upon mutual agreement with their Department Head, for overtime hours worked, employees may receive time off in lieu of pay at the rate of time and one-half (1½) their regular rate at a mutually agreeable time given due consideration to the operational needs of the Department.

In the event overtime will be worked the attached schedule, “Application for Leave/Overtime” shall be completed by all non-managerial Administration/Office employees in advance of any overtime and signed by the respective manager and employee. The completed form shall be submitted with the employee’s timecard. Failure to provide a completed schedule may result in no payment for overtime.

c) Overtime shall not accumulate on a time-off-in-lieu basis beyond ten (10) working days at any given time, excluding the CAO.

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POLICY #: 2-35





PAGE #: 2 of 6

d) Overtime for all managerial positions are paid and/or time accumulate at straight time, excluding the CAO.

e) Administration/Office employees - Maximum overtime permitted to be accumulated per year is seventy hours, excluding the CAO. There will be no carry forward of overtime, it must be paid out the last pay period of the year in December.

f) In the event of circumstances beyond the control of Council and staff, the CAO/Clerk/Treasurer may grant additional overtime beyond this policy.

g) Employees who are called in prior to their normal starting time will be required to go

home at the end of their normal working hours unless the Supervisor assigns additional work deemed essential to municipal services.

h) The normal hours of business for all departments operating out of the General Administration Office are 8:30 a.m. to 4:00 p.m.

i) A fifteen (15) minute break period is provided in both the first and second half of a shift.

j) Each Department Head ensures that each employee in his/her department is working

the required number of hours for his/her classification.

2. The following apply to all full-time Public Works Roads employee and Public Works Management:

a) The normal minimum daily hours of work for all full-time Public Works Roads employees and Public Works management consist of eight (8) hours per day November 1 until April 30th. Normal working hours during, the summer season is from May 1 until October 31, and will consist of ten (10) hours per day for a condensed work week of four days or 40 hours a week (excluding unpaid lunch). Public Works employees will only be credited for 8 hour days for a statutory holiday, and must make up the difference with either vacation time or banked overtime hours. Public works employees are still eligible for vacation during summer hours and can use up to 10 hours per day of vacation time.

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POLICY #: 2-35





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b) All authorized work performed by non-managerial Public Works Roads employees beyond the normal daily hours is considered overtime and is paid at the rate of time and one-half (1½) or, upon mutual agreement with their Department Head, for overtime hours worked, employees may receive time off in lieu of pay at the rate of time and one-half (1½) their regular rate at a mutually agreeable time given due consideration to the operational needs of the Department. Any work performed on Saturday or Sunday will be paid at time and one half (1 ½) regardless of the number of regular hours worked in the pay period with the exception of a call out (see Item (j) below).

c) Overtime shall not accumulate on a time-off-in-lieu basis beyond fifteen (15) working days at any given time.

d) The maximum banked time payout is three (3) weeks, or 120 hours for Public Works Roads employees and Public Works management. Additional time shall be taken as time off. In exceptional circumstances additional time may be paid out upon the approval of the Public Works Manager and the CAO. Public Works banked time paid out and used will be based from December 1 to November 30th of each year. Any lieu time over and above the three (3) week payout must be used as time off during this period.

e) Public Works Operation (including Public Works Manager) - There will be no carry forward of overtime, it must be paid out at year end, which is the last pay period in November for Public Works.

f) In the event of circumstances beyond the control of Council and staff, the CAO/Clerk/Treasurer may grant additional overtime beyond this policy.

g) Overtime for all managerial positions are paid and/or time accumulate at straight time.

h) Employees who are called in prior to their normal starting time will be required to go home at the end of their normal working hours unless the Supervisor assigns additional work deemed essential to municipal services.

i) The normal hours of operation for the Public Works garages are designated by the Manager of Public Works according to seasonal requirements.

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POLICY #: 2-35





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j) In the event of a call out (Emergency/After Hours Call) all non-managerial Public Works and Facilities employees will receive a minimum of four (4) hours at regular time, Any additional hours worked will be paid at time and one-half (1 ½). This applies to a call out on any day of the week.

k) A fifteen (15) minute break period is provided in both the first and second half of a shift.

l) Each Department Head ensures that each employee in his/her department is working

the required number of hours for his/her classification. 3. The following apply to all full-time Facilities employees:

a) The normal minimum daily hours of work for all full-time Facilities employees consist of eight (8) hours per day from October 1 until April 30th. Normal working hours during the summer (from May 1 to September 30th), if Council has approved the condensed work week and/or flex schedule will consist of ten (10) hours per day for a condensed work week of four days or 40 hours a week (excluding unpaid lunch). The Facilities Technician and the Custodian must work staggered weeks, meaning if the Facilities Technician is off Mondays and works Tuesday through Friday then the Custodian works Mondays through Thursday and is off Fridays. In the event of a special event they may be requested to work additional or alternate hours. Facilities employees will only be credited for 8 hour days for a statutory holiday, and must make up the difference with either vacation time or banked overtime hours. Facilities employees are still eligible for vacation during summer hours and can use up to 10 hours per day of vacation time or lieu time.

b) Any work performed on Saturday or Sunday will be paid at time and one half (1 ½)

regardless of the number of regular hours worked in the pay period with the exception of a call out (see Item (i) below).

c) In the event of circumstances beyond the control of Council and staff, the

CAO/Clerk/Treasurer may grant additional overtime beyond this policy.

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POLICY #: 2-35





PAGE #: 5 of 6

d) The maximum banked time payout is three (3) weeks, or 120 hours for Facilities employees and Facilities management. Additional time shall be taken as time off. In exceptional circumstances additional time may be paid out upon the approval of the Public Works Manager and the CAO. Facilities banked time paid out and used will be based from December 1 to November 30th of each year. Any lieu time over and above the three (3) week payout must be used as time off during this period.

e) Facilities Employees - There will be no carry forward of overtime, it must be paid out at year end, which is the last pay period in November for Facilities.

f) Overtime for all managerial positions are paid and/or time accumulate at straight time.

g) Employees who are called in prior to their normal starting time will be required to go home at the end of their normal working hours unless the Supervisor assigns additional work deemed essential to municipal services.

h) A fifteen (15) minute break period is provided in both the first and second half of a shift.

i) In the event of a call out (Emergency/After Hours Call) all non-managerial Public Works and Facilities employees will receive a minimum of four (4) hours at regular time, Any additional hours worked will be paid at time and one-half (1 ½). This applies to a call out on any day of the week.

4. The following apply to all Transfer Station Attendants:

a) Transfer Station Attendants work the prescribed hours as authorized by the Public Works Manager.

b) Overtime for all managerial positions are paid and/or time accumulate at straight time.

c) A fifteen (15) minute break period is provided in both the first and second half of a shift.

d) Employees who are called in prior to their normal starting time will be required to go home at the end of their normal working hours unless the Supervisor assigns additional work deemed essential to municipal services.

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5. The following apply to the CEO/Librarian:

a) The Librarians normal working hours are twenty-two (22) hours per week as per the work schedule.

b) Librarian – Maximum overtime permitted to be accumulated per year is thirty-seven (37) hours. There will be no carry forward of overtime, it must be paid out the last pay period in December.

c) Overtime for all managerial positions are paid and/or time accumulate at straight time.

d) A fifteen (15) minute break period is provided in both the first and second half of a shift.

e) Employees who are called in prior to their normal starting time will be required to go

home at the end of their normal working hours unless the Supervisor assigns additional work deemed essential to municipal services.

APPENDIX A Application for Leave/Overtime

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http://www.countyofrenfrew.on.ca/intranet/search/forms/policies%20procedures/

http://www.countyofrenfrew.on.ca/intranet/search/forms/policies%20procedures/

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News Release

Ontario Supporting Municipalities to Ensure Safe Transition to Federal Cannabis Legalization March 9, 2018

Province Also Investing in Police Training, Investigations, and Public Education Ontario is stepping up support for municipalities and law enforcement to help ensure communities and roads are safe in advance of the federal government's legalization of cannabis.

The province will provide $40 million of its revenue from the federal excise duty on recreational cannabis over two years to help all municipalities with implementation costs related to the legalization of cannabis.

In addition, Ontario is taking further steps to ensure a safe and sensible transition for communities and people by:

Increasing the capacity of local law enforcement, including the Ontario Provincial Police, by funding sobriety field test training for police officers to help detect impaired drivers

Creating a specialized legal team to support drug-impaired driving prosecutions Increasing capacity at the province's Centre of Forensic Sciences to support toxicological testing

and expert testimony Developing a program to divert youth involved in minor cannabis-related offences away from the

criminal justice system Creating a Cannabis Intelligence Coordination Centre to shut down illegal storefronts and help

fight the unsafe and illegal supply of cannabis products Providing public health units with support and resources to help address local needs related to

cannabis legalization Raising awareness of the new provincial rules that will take effect when cannabis is legalized

federally.

Ontario's plan to create fairness and opportunity during this period of rapid economic change includes a higher minimum wage and better working conditions, free tuition for hundreds of thousands of students, easier access to affordable child care, and free prescription drugs for everyone under 25 through the biggest expansion of medicare in a generation.

QUICK FACTS

Funding will be distributed to municipalities on a per household basis, adjusted to ensure that

each municipal government receives no less than $10,000.

If the province’s portion of the revenue from federal excise duty on recreational cannabis for the

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http://news.ontario.ca/mof/en/2018/03/ontario-supporting-municipalities-to-ensure-safe-transition-to-federal-cannabis-legalization.html?utm_source=ondemand&utm_medium=email&utm_campaign=p

http://news.ontario.ca/mof/en/2018/03/ontario-supporting-municipalities-to-ensure-safe-transition-to-federal-cannabis-legalization.html?utm_source=ondemand&utm_medium=email&utm_campaign=p

first two years of legalization exceeds $100 million, the province will provide municipal

governments with 50 per cent of the surplus.

The Ontario Cannabis Act includes strong deterrents to discourage illegal cannabis activities,

including high fines for individuals or corporations convicted of illegal selling or distribution, tough

provincial penalties for driving while impaired and zero tolerance for young, novice and

commercial drivers who drive with cannabis in their system.

ADDITIONAL RESOURCES

Preparing for Cannabis Legalization in Ontario

QUOTES

"Today marks an important step in our commitment to deliver a safe and sensible framework for the federal legalization of cannabis. Ontario’s funding approach, developed in partnership with AMO and

the City of Toronto, will provide municipalities with access to funding in advance of federal excise revenues. Ontario will work collaboratively with municipalities and the federal government to continue gathering data on the incremental costs of implementation." — Charles Sousa, Minister of Finance "Cannabis use and distribution will be strictly regulated after legalization by the federal government. This funding will ensure that Ontario’s municipalities have dedicated resources for cannabis

enforcement. Ontario will continue working with law enforcement agencies to protect our communities from illegal cannabis activity, and to keep impaired drivers off the road. " — Marie-France Lalonde, Minister of Community Safety and Correctional Services "As federal cannabis legalization approaches, we want to ensure Ontarians are protected from the dangers of drug-impaired driving and the sale of illegal, unregulated – and potentially unsafe cannabis. That is why it is so important that our municipal and enforcement partners have the tools they need to take down illegal cannabis stores, better detect impaired drivers and prosecute offenders." — Yasir Naqvi, Attorney General of Ontario "We know municipalities will play a key role as the federal government moves forward with the legalization of recreational cannabis. That is why we engaged with municipalities early in this process. The advice received from municipal partners helped inform our decision making. Our government respects the role of municipalities in the legalization of cannabis and we know we can rely on their valuable input as we continue to navigate this process together." — Bill Mauro, Minister of Municipal Affairs

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https://www.ontario.ca/page/cannabis-legalization

"Cannabis legalization will impact municipal governments across Ontario and AMO is pleased that the province is providing upfront funding to help local governments respond to local needs. Legalization is new for everyone and both the province and AMO recognize the need to monitor and measure the real costs as implementation unfolds." — Lynn Dollin, President, Association of Municipalities of Ontario

CONTACTS

For public inquiries: 1-866-668-8297 TTY: 1-800-263-7776

Jessica Martin Minister’s Office 416-212-5181 [email protected]

Scott Blodgett Ministry of Finance 416-325-0324 [email protected]

Dorijan Najdovski Minister’s Office 416-326-5095 [email protected]

Brent Ross Ministry of Community Safety and Correctional Services 416-314-7024 [email protected]

Ministry of Finance http://www.ontario.ca/finance

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http://www.ontario.ca/finance

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Memo


From: Darryl Wagner


Subject: Water Tanker Replacement

The 3000 gallon water tanker located in the Calabogie Fire Hall has been permanently taken out of service due to new legislation from the Ministry of Transport with regards to new measurement standards for frame deterioration.

Options to address the water tanker are:

• purchase a new or used 3000 gallon tanker

• purchase a new or used tanker with less capacity

• purchase a chassis and install existing tank

• relocate the 3000 gallon tanker at the Griffith Fire Hall to Calabogie Fire Hall and purchase a smaller capacity, new or used tanker for the Griffith Fire Hall

Manufacturers have been contacted for quotes on the various options.This item will be discussed at a Fire meeting and a recommendation will be coming forward to the April 23, 2018 Council meeting.

In the interim the department is addressing the decrease in water supply by having the Griffith Fire Hall on standby.


Darryl Wagner

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Report


From: Teri McDonald


Subject: Policy #3-18 Community Sign

Recommendation

That Council approve Policy # 3-18 Community Sign, as presented.

Background

The Calabogie and Area Business Association (CABA) purchased and installed a Community Sign on Calabogie Road, near the Murphy Road intersection. The sign was used as a way to inform the public of upcoming community events. When CABA disbanded, the Township took over the upkeep and updating of the sign.

Discussion

Over the years there has been an increase of requests from Community Groups, Committees and a local Church to have their events displayed on the sign. There have been instances where all events could not be displayed at the same time. This policy is to keep the Community Sign use on an equitable basis.

People Consulted

CAO/Clerk Treasurer


Teri McDonald

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General Administration POLICY #:3-18

POLICY:Community Sign DATE:April 3, 2018

REV. DATE: COVERAGE: PAGE #:1 of 1

The Township of Greater Madawaska has a Community Sign located on Calabogie Road near the Murphy Road intersection. The purpose of the sign is to inform the public of upcoming events, meetings, fundraisers and general information beneficial to the community at large.

General Policy:

The Township of Greater Madawaska encourages promotion of Community Events through usage of the sign. Sign space will be made available on an equitable basis to Community Groups and Committees of Council in Greater Madawaska.

Policy Procedures:

1. The Group or Committee must submit in writing, all message requests for the sign. The information may be sent to our Committee and Managerial Assistant at [email protected] or dropped off at the office located at 19 Parnell Street.

2. From December 1 to March 31, the sign will state, “For Information Regarding Community Events, Please Visit The Township Website or Facebook Page”.

3. Information for the sign must be received no later than one week before message is to be placed on the sign.

4. Preference will be given for Township announcements or events as well as annual events such as Canada Day and the Christmas Parade. All other, information will be posted on a first come, first serve basis.

5. The CAO/Clerk-Treasurer and/or designate reserves the right to refuse to display anything which, in its opinion, does not further the mission and philosophy of the Township of Greater Madawaska.

6. Granting of permission to display notices does not imply the Township of Greater Madawaska or any of its employees, council representatives, agents, volunteers or members endorse the content, nor accept responsibility for the accuracy of statements made in such notices.

7. There will be no price advertising allowed or use for commercial purposes.

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MINUTES - Regular Council March 12, 2018

MINUTES


REGULAR COUNCIL MEETING HELD AT 19 Parnell Street

Present were: Mayor Glenda McKay, Councillors Brian Hunt, Harold Murphy and Glen MacPherson and CAO Clerk/Treasurer Allison Holtzhauer

Absent: Wayne Fraser

Monday, March 12, 2018 Council Chambers: 5:30 PM

1. Call to Order

1.03.1 Call to Order Resolution No.27-18

Moved by Councillor Murphy Seconded by Councillor MacPherson

Be it resolved that the Township of Greater Madawaska Council calls to order the March 12, 2018 Regular Council meeting at 5:30PM

"CARRIED."

1.03.2 O Canada

1.03.3 Additions, Deletions and Excused Resolution No.28-18


That the Agenda of the Council meeting of March 12, 2018 be approved as presented.

"CARRIED."

2. Declaration of Pecuniary Interest

There was no declaration of pecuniary interest by any member of Council present.

3. Delegation/Presentation

3.03.1 Renfrew Home Support - Judy Ewart

3.03.2 Tyler Peters - Greenview - Barrett Chute Road project

4. Facilities - Council Rep: Glenda McKay

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4.03.1 AIR - 1080

Facilities Savings Report - Information Item

4.03.2 AIR - 1082

Electrical Safety Authority Program - Information Item

4.03.3 2018 Work Plan - Information Item

4.03.4 AIR - 1084

Municipal Green House Gas Challenge Fund - Information Item

4.03.5 Chairperson's update

5. Public Works Department - Council Rep: Wayne Fraser 5.03.1 AIR - 1070

By-Law 07-2018 Easement Agreement - Wells Resolution No.29-18


That Council approves By-Law 07-2018 Being a by-law to authorize an Easement Agreement for drainage with Brian Wells.

"CARRIED."

5.03.2 AIR - 1071

By-Law 08-2018 Easement Agreement - Cram Resolution No.30-18


That Council approves By-Law 08-2018 Being a by-law to authorize an Easement Agreement for drainage with Doug and Karen Cram.

"CARRIED."

5.03.3 Correspondence re: Kennelly Mountain Road - Discussion Item

5.03.4 AIR - 1072

2015 Used 4 WD 1500 Series Truck Resolution No.31-18

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That Council direct staff to sole source to Butler Chevrolet Pontiac Buick Cadillac Ltd. of Pembroke at a cost of $23,138.17 (HST included) for a 2015 used 4 WD 1500 Series Truck.

"CARRIED."

5.03.5 AIR - 1073

Public Works Department Work Plan & Staffing Report

5.03.6 AIR - 1074

Tender PW02-2018 Purchase of 4WD Tractor Backhoe Resolution No.32-18


That Council award Tender PW02-2018 to NORTRAX of Ottawa, Ontario for a cost of $124,480.80 (HST included).

"CARRIED."

5.03.7 AIR - 1075

Volvo Excavator Resolution No.33-18


That Council direct the Public Works Manager to keep the 2002 Volvo Excavator until the Barryvale Rd project has been completed.

"CARRIED."

5.03.8 AIR - 1076

Half Load Restrictions - Information Item

5.03.9 AIR - 1077

Winter Plowing Operations - Information Item

5.03.10 Chairperson's Update

6. Environmental Management Department - Council Rep: Wayne Fraser

6.03.1 AIR - 0999

Food and Organic Waste - Information Item

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7. Planning Department - Council Rep: Brian Hunt 7.03.1 Building Permit Report to January 31, 2018

7.03.2 AIR - 1038

Building Trend last 5 years

7.03.3 Ontario Building Code Amendments Resolution No.34-18


WHEREAS the preface and Introduction to the Ontario Building Code Compendium reads such that the Code is meant to be: "essentially a set of minimum provisions respecting the safety of buildings with reference to public health, fire protection, accessibility, and structurally sufficiency;

AND WHEREAS the Ministry of Housing has for a number of years and continues to make significant changes to the scope of the Ontario Building Code to include provincial policy initiatives such as Environmental Protection, Resource Conservation, and Energy Conservation;

AND WHEREAS these expanded roles in the Code have had significant impacts on local municipal Building Departments for additional training, staffing, and other resources required to implement such initiatives;

THEREFORE be it resolved that the Township of Greater Madawaska hereby requests that the Province ensure that the intent of the legislation and regulations relative to the Ontario building Code continues to be principally for the protection of the public, and occupant health and safety in relation to the built environment, and examine other avenues for implementation of other initiatives.

"CARRIED."

7.03.4 AIR - 1059

By-law 12-2018 Heideman Private Roads Agreement Resolution No.35-18


That Council approves By-law 12-2018 to authorize the Mayor and CAO to enter into a Private Road Agreement for the private road known as Eddison Drive.

"CARRIED."

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7.03.5 AIR - 1047

Application for Consent - B119/17 Barrett Chute Inc. Resolution No.36-18


That Council supports Application for Consent B119/17 for the creation of the right-of-way, subject to the following conditions:

1) That prior to the granting of consent an entrance permit and civic address are to be issued by the Township for the lands benefiting from the right-of-way.

2) That a registered Plan of Survey in conformity with the application sketch depicting the right-of-way be supplied to the Township.

"CARRIED."

7.03.6 AIR - 1046

Application for Consent B113/17 - Daniel Stewart and Jane Bindra Resolution No.37-18


That Council supports Application for Consent B113/17 for the creation of the right-of-way subject to the following condition:

1) That a registered Plan of Survey in conformity with the application sketch depicting the right-of-way be supplied to the Township.

"CARRIED."

7.03.7 AIR - 1055

Application for Consent - B123/17 Shawn Varrin Resolution No.38-18


That Council supports Application for Consent B123/17 for the creation of a new lot, subject to the following condition:

1) That a registered Plan of Survey in conformity with the sketch depicting the severed lands (as attached to the application) be supplied to the Township.

"CARRIED."

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7.03.8 AIR - 1035

Zoning By-law amendment - Second Dwelling Units Resolution No.39-18


That Council recommends that staff proceed with the giving of notice for the proposed Zoning By-law amendment to permit Second Dwelling Units.

"CARRIED."

7.03.9 AIR - 1049

ZB1806.2 - Backyard Chickens Resolution No.40-18


That Council recommends staff proceed with the giving of notice for the proposed Zoning By-law amendment to permit Backyard Chickens.

"CARRIED."


8. Finance & Administration Department - Council Rep: Brian Hunt 8.03.1 AIR - 1042

Public Sector Salary Disclosure 2017 - Information Item

8.03.2 AIR - 1037

Council Remuneration - Information Item

8.03.3 AIR - 1087

Council Remuneration 2017 Resolution No.41-18


That Council accepts the report on the 2017 Council Remuneration and Expenses and authorizes staff to release the report as required by the Municipal Act, 2001 Section 284.

"CARRIED."

8.03.4 Resolution for Support Admaston/Bromley - Ontario Local Share Proposal - Information Item

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8.03.5 Association of Municipalities of Ontario Local Share Proposal Resolution No.42-18


WHEREAS the Township of Greater Madawaska, through the Association of Municipalities of Ontario Local Share proposal will receive $843,131 in annual sustainable funding and all communities in Renfrew County will receive a total of $26,541,120 which municipalities will be obligated to invest in planned improvement of vital municipal infrastructure;

AND WHEREAS the Association of Municipalities of Ontario (AMO) estimates that municipal governments face an annual shortfall of approximately $4.9 billion dollars over the next 10 years as they struggle to maintain current services and address their local infrastructure gap;

AND WHEREAS local municipal governments simply cannot close the $4.9 billion gap using property taxes alone, as tax bills would need to double over the next decade, having an enormous negative impact on our economy, our seniors and low-income residents hardest of all;

AND WHEREAS the Local Share proposal demonstrates a dedicated 1% sales tax could generate $2.5 billion annually for municipal infrastructure and services, the Local Share proposal would help to bridge the gap, while helping municipal governments manage the pressure on property taxes;

AND WHEREAS municipal governments own more than twice as much of Ontario’s infrastructure as federal and provincial ownership combined, our roads, bridges and other assets are in need of repair and investment, needed repair and work that has been delayed because of a lack of consistent and sustainable funding;

AND WHEREAS municipal governments across the County of Renfrew and the Province of Ontario need and will continue to need a variety of dependable, multi-year and sustainable funding sources to repair, maintain and build strong communities today and in the future;

AND WHEREAS municipal governments provide services such as police, fire and ambulance services; roads and bridges, public transit, water and wastewater treatment, recreational programs, waste management, social housing, and public health, all of which is mandated by the senior levels of government in Ontario and Canada, these services are delivered while receiving only 9 cents of every tax dollar raised in Ontario;

AND WHEREAS the Canadian and Ontario governments are almost wholly dependent upon municipal infrastructure for the generation of economic activity in our communities, economic activity from which they derive tax revenue, and are reluctant to consistently and equitably invest in renewing or improving the municipal infrastructure they benefit from utilizing;

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AND WHEREAS The Local Share ensures that everyone who uses municipal services - residents, businesses and tourists - helps to pay for them as they are renewed, expanded or repaired;

NOW THEREFORE Be it Resolved that Council of Greater Madawaska strongly supports the Local Share Proposal developed by the Association of Municipalities of Ontario and believes it to be crucial to the economic well being of our community as it will assist in the timely repair, replacement or renewal of municipal infrastructure which is utilized daily to support the local, provincial and national economy.

AND FURTHER that a copy of this resolution be sent to the Honourable Premier Kathleen Wynne, Doug Ford, Leader of the Progressive Conservative Party of Ontario, Ms. Andrea Horwath, Leader of the Ontario New Democratic Party, to the Association of Municipalities of Ontario, County of Renfrew local municipal councils and the City of Pembroke."

"CARRIED."

8.03.6 AIR - 1039

Mileage Policy Resolution No.43-18


That Council approves Policy 2-26 Mileage Allowance, as presented.

"CARRIED."

8.03.7 AIR - 1045

Canada Day Committee Member Resignations Resolution No.44-18


That Council accept the resignations of Marie Buscomb, Marjorie Watts and Bonnie Wellman from the Canada Day Committee effective immediately.

"CARRIED."

8.03.8 AIR - 1052

2017 Council Donations Resolution No.45-18


That Council approve the 2018 Council Donations as presented by staff;

And furthermore directs staff to advise the Denbigh Griffith Lions Club that their request was

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denied;

And furthermore direct staff to inform and prepare payment for the organizations;

And furthermore that Council rescinds Policy 3-12.

"CARRIED." Resolution No.46-18


That Council agrees to proceed the Regular Council Meeting of March 12, 2018 past 9PM

"CARRIED."

8.03.9 AIR - 1050

By-Law 09-2018 Procedural By-law Resolution No.47-18


That Council approves By-law 09-2018, being a bylaw to governing the calling, place and proceedings of meetings;

And furthermore that Council rescinds By-law 79-2016.

"CARRIED."

8.03.10 AIR - 1061

Council Code of Conduct Policy 1-02 Resolution No.48-18


That Council approves Policy 1-02 Council Code of Conduct dated March 12, 2018, as presented.

"CARRIED."

8.03.11 AIR - 1062

Integrity Commissioner Resolution No.49-18


That Council instructs the CAO to request the Integrity Commissioner of the County of Renfrew to submit a proposal to the Township to provide Integrity Commissioner services.

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"CARRIED."

8.03.12 AIR - 1057

Main Street Revitalization Fund Resolution No.50-18


That Council instructs staff to amend the 2018 budget for 19 Parnell Street from $15,000 to $53,176.

"DEFERRED"

8.03.13 AIR - 1085

Policy 2-35 Hours of Work and Overtime Resolution No.51-18


That Council approves Policy 2-35 Hours of Work and Overtime dated March 12, 2018, as presented.

"DEFERRED"

8.03.14 AIR - 1066

Canada Summer Jobs Resolution No.52-18


That Council instructs staff to proceed with filling the summer student positions applied for under the Canada Summer Jobs regardless of the outcome of the grant application.

"CARRIED."

8.03.15 AIR - 1083

Grants 2018 Resolution No.53-18


That Council instructs and approves staff to proceed with preparing and submitting grants for:

• Enabling Accessibility - accessible washrooms at the Library

• Trillium Capital - Griffith Rink Renovations

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"DEFERRED"

8.03.16 AIR - 1068

Mobile Outreach Unit to Run EarlyOn Programming Resolution No.54-18


That Council supports the grant application by Arnprior Family Preschool Resource Centre for a mobile outreach unit to run EarlyOn programming in Calabogie;

And furthermore Council will provide space to run the program at no cost.

"CARRIED."

8.03.17 AIR - 1081

By-Law 10-2018 Delegation of Authority Resolution No.55-18


That Council rescinds By-law 61-2010;

And furthermore, that Council approves By-law 10-2018, being a By-Law to delegate certain powers and duties to Officers and Employees of The Corporation of The Township of Greater Madawaska.

"DEFERRED" Resolution No.56-18


That Council agrees to extend the Regular Council meeting of March 12, 2018 past 10PM

"CARRIED."

8.03.18 Grant Tracking 2016 - 2017


9. Protection Services Department - Council Reps: Brian Hunt and Glen MacPherson

9.03.1 OPP Calls for Service Billing Report - January to December 2017 - Information Item

9.03.2 AIR - 1063

Fire Department Donation - Information Item

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9.03.3 AIR - 1064

Ice Water Rescue - Information Item

9.03.4 AIR - 1067

Public Education - Information Item

9.03.5 AIR - 1069

Mandatory Fire inspections - Information Item


10. Economic Development & Technology Department - Council Rep: Wayne Fraser


11. Community & Health Committee - Council Rep: Glenda McKay 11.03.1 The Smart Cities Challenge - Information Item

11.03.2 Public Health within an Integrated Health System: Response to the Recommendations of the Minister's Expert Panel on Public Health - Information Item


12. Community Parks, Recreation and Library - Council Reps: Wayne Fraser, Brian Hunt, Harold Murphy and Glen MacPherson

12.03.1 AIR - 1086

Calabogie Recreation Committee - Member Appointment Resolution No.57-18


That Council appoints the following members of the public to the Calabogie Recreation Committee:

Jean Libbey

Mark MacDonald

Samantha Foster

"CARRIED."

12.03.2 AIR - 1065

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Swimming Lessons and Day Camp Resolution No.58-18


That Council supports the Ontario Summer Experience Program grant application;

And furthermore instructs staff to advertise the programs and commence with filling the position.

"CARRIED."

12.03.3 AIR - 1034

Tourist Booth Resolution No.59-18


That Council approves the Tourist Booth be open Wednesday to Sunday;

And furthermore that Council approves the Tourist Booth operate from approximately Thursday June 28, 2018 until Sunday September 3, 2018.

"CARRIED."

12.03.4 Ontario Public Libraries - 2018 Ontario Pre-Budget Submission Resolution No.60-18


WHEREAS public libraries provide safe, inclusive, and vibrant community spaces where everyone is welcome to learn, work, connect, and have fun; and,

WHEREAS the Greater Madawaska Public Library engages with the community and contributes to a culture of social good by sharing knowledge and resources; and,

WHEREAS the Greater Madawaska Public Library continues to seek funding opportunities through donor development and sponsorships to increase services and expand programming outside of their core funding; and,

WHEREAS in 2017 the Greater Madawaska Public Library continues to have a limited resource budget despite an increase in their circulation by 17% in 2017 from 2016, added two new programs Lego Saturdays and Tween Book Club, increased program attendance by 14%, user ship increased by 10%, increase in checkout over the last 5 years by 83%, increase of library visits and daily traffic over the last five years by 22%; and further,

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WHEREAS the Greater Madawaska Public Library continues to manage public resources with the utmost care and are committed to the sustainability of their services;

THEREFORE BE IT RESOLVED that the Greater Madawaska Public Library urges the Province of Ontario to recognize the contribution of local libraries within their communities and to cease the 20 year budget freeze to local libraries in an acknowledgement to the services they offer to all residents; and,

BE IT FURTHER RESOLVED that the Greater Madawaska Public Library urges the Province of Ontario to reinstate adequate and appropriate funding for local libraries, increasing each year going forward in line with the consumer price index; and,

BE IT FINALLY RESOLVED that a copy of this resolution be sent to the Minister of Tourism, Culture, and Sport, to the Ontario Minister of Municipal Affairs, to the local MPP’s, to the Association of Municipalities Ontario, to the Ontario Library Association and to the Federation of Ontario Public Libraries.

"CARRIED."


13. Minutes 13.03.1 Minutes Approval

• January 16, 2018 Regular Council

• March 5, 2018 Special Council

• November 21, 2017 Library Board

• December 14, 2017 Library Board

• January 19, 2018 Library Board Resolution No.61-18


Be it resolved that the following minutes are approved by Council:

• January 16, 2018 Regular Council

• March 5, 2018 Special Council

And furthermore, that Council accept the following minutes:

• November 21, 2017 Library Board

• December 14, 2017 Library Board

• January 19, 2018 Library Board

"CARRIED."

14. Other

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15. Closed Session

15.03.1 Advice that is subject to solicitor-client privilege - A) Peaks Village B) Flying Club Road Resolution No.62-18


That the Regular Council meeting of March 12, 2018 at 10:12 PM enter into closed session pursuant to Section 293(2) of the Municipal Act regarding:

• Advice that is subject to solicitor-client privilege - A) Peaks Village B) Flying Club Road

"CARRIED."

16. Open Session 16.03.1 Move to Open Resolution No.63-18


That the Regular council meeting of March 12, 2018 move back to open session at 10:46 PM

"CARRIED."

16.03.2 Rise and Report Resolution No.64-18


That Council instructs the following as a result of Closed Meeting Items:

• Advice that is subject to solicitor-client privilege

As discussed in Closed

"CARRIED."

17. By-Law (s) 17.03.1 By-Law Approval

• 07-2018 Easement Agreement Drainage - Wells

• 08-2018 Easement Agreement Drainage - Cram

• 09-2018 Procedural

• 10-2018 Delegation of Authority

• 12-2018 Private Road Agreement - Heideman

• 13-2018 Confirmatory Resolution No.65-18

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Be it resolved that the following By-Laws:

• 07-2018 Easement Agreement Drainage - Wells

• 08-2018 Easement Agreement Drainage - Cram

• 09-2018 Procedural

• 12-2018 Private Road Agreement - Heideman

• 13-2018 Confirmatory

at the Regular Council meeting held on March 12, 2018 be deemed read a first, second and final time and passed by Council.

And furthermore, that the following By-Law be deferred:

• 10-2018 Delegation of Authority

"CARRIED."

18. Adjournment 18.03.1 Motion to Adjourn Resolution No.66-18


That the Regular Council Meeting of March 12, 2018 be adjourned at 10:47 PM.

"CARRIED."

Glenda McKay, Mayor Allison Holtzhauer, CAO Clerk-Treasurer

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Calabogie Community Rink Committee Minutes January 03, 2018 (1:00 PM) at Council Chambers

Committee Members PresentBrian Hunt Rob Gibbons

Joanne Leclaire

Lucie Perrier

Committee Members AbsentBerny Couture Elizabeth Couture Chris Fleming Please Note: Submissions received from the public, either orally or in writing may become part of the public record. Purpose Phase IV Updates Agenda I. Special Meeting Called to Order at 1:03 PM II. Declaration of Pecuniary Interest –N/A

III. Adoption of Agenda

Motion: BIRT the agenda be adopted. Moved by: J. Leclaire Seconded by: Rob Gibbons

IV. Minutes of the Last Meeting (by email; unanimously approved; submitted to GMT on November 06, 2017)

V. Report from Council – B. Hunt VI. Financial Report – Presented by B. Hunt Money Raised in the Year $76,122

Loan outstanding after interest $103,516 VII. Open Issues

1. Bird Problem and Fix - Chain Link to be installed week of Jan08/18 2. Dressing Rooms - Rob will bring forward at spring meeting 3. Hockey Tournament - Jan 26 & 27, 2018 Dan and Kurtis will organize 4. 2018 Golf Tournament – June15, 2018 Joanne will call for assistance as required 5. 2018 ATV Draw - Tickets have been distributed 6. 2018 Bogie Days – May 26th Joey Law will do Ball Tournament, Rec will do kids

games, Need to decide on BBQ 7. 2018 Showcase Paradise – May25 & 26 2018 Rob will organize and call for assistance from

committee members 8. Shelf Ready Grant Proposal

VIII. New Business

IX. X. Next Meeting

Next meeting to be held at TBD

XI. Adjournment at 2:15 PM.

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By-Law 16-2018 – Confirmatory Page 1 of 2


BY-LAW 16-2018

Being a By-Law to confirm the proceedings of

The Council of The Corporation of The Township of Greater Madawaska

WHEREAS Section 8 of the Municipal Act, 2001, as amended, provides that a municipality has the capacity, rights and powers of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS Subsection 5(1) of the Municipal Act, 2001, as amended, provides that the powers of a municipality shall be exercised by its Council; AND WHEREAS Subsection 5(3) of the Municipal Act, 2001, as amended, provides that a municipal power, including the municipality’s capacity, rights, powers and privileges under Section 8 of the Municipal Act 2001, as amended, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS in many cases, action which is taken or authorized to be taken by the Council does not lend itself to the passage of an individual by-law; AND WHEREAS the Council of the Corporation of the Township of Greater Madawaska adopted By-Law No. 09-2018 on March 12, 2018, establishing the rules of order and procedures for the Council; AND WHEREAS provision was made in By-Law No. 09-2018 for enactment of a Confirmatory By-Law at the end of each Regular Meeting to confirm recommendations and actions approved at that meeting; AND WHEREAS the Council of the Corporation of the Township of Greater Madawaska deems it advisable and expedient that the proceedings of this meeting be confirmed and adopted by by-law; NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF GREATER MADAWASKA ENACTS AS FOLLOWS: 1) THAT the actions of the Council of the Corporation of the Township of Greater Madawaska at its Regular or Special meeting(s) held on the date(s) listed below in respect of every report, motion, resolution, or other action passed and taken by Council, including the exercise of natural person powers, except where approval of another authority is required by law or where implementation is subject to other legislation, are hereby adopted, ratified, and confirmed as if each report, motion, resolution or other action was adopted, ratified, and confirmed by a separate by-law. DATE OF MEETING(S)

April 3, 2018 Regular Council Meeting

2) THAT where no individual by-law has been or is passed with respect to the taking of any action authorized in or by the above mentioned minutes or with respect to the exercise of any powers by the Township of Greater Madawaska in the above-mentioned minutes then this by-law shall be deemed for all purposes to be the by-law required for approving and authorizing and taking of

any action authorized therein and thereby or required for the exercise of any powers therein by the Township of Greater Madawaska.

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By-Law 16-2018 – Confirmatory Page 2 of 2

3) THAT any member of Council who dissented from any action or proceeding or has abstained from discussion and voting thereon shall be deemed to have dissented or abstained, as the case may be, in respect to this By-Law as it applies to such action or proceeding. 4) THAT the Mayor or designate and the proper officials of the Township of Greater Madawaska are hereby authorized and directed to do all things necessary to give effect to the said actions or to obtain approvals where required, are to execute all documents as may be necessary in that behalf, and the CAO or his/her designate is hereby authorized and directed to affix the Corporate Seal to all such documents. READ a first and second time this 3rd of April, 2018 READ a third time and passed this 3rd of April, 2018 ____________________________ __________________________ Glenda McKay Allison Holtzhauer Mayor CAO Clerk/Treasurer

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Documents

Regular Council Agenda Council Chambers 1....2018/04/03 · Regular Council Agenda Tuesday, April 3, 2018 5:30 PM Council Chambers 1. Call to Order 04a.1 Call to Order 04a.2 nada