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LOCAL GOVERNMENT MEETING
14 February 2013
AGENDA
Cr Bill Shannon
Cr Glenn Raleigh
Cr Bryce Macdonald
Cr Alister Pike
Cr Mark Nolan
Cr Ian Rule
Cr Kylie Farinelli
Mayor
Division 1
Division 2
Division 3
Division 4
Division 5
Division 6
Please find attached, agenda for the Local Government Meeting to be held in the Johnstone Shire Hall - Level 2 Board Room, 70 Rankin Street, Innisfail commencing at 9.00am.
Terry Brennan CHIEF EXECUTIVE OFFICER
AGENDA
10.00am – 10.30am Morning Tea
12.15pm – 1.00pm Lunch
1. CONFIRMATION OF MINUTES ................................................................................... 2 1.1 Confirmation of Minutes of Local Government Meeting, 17 Janaury 2013 ..................... 2
2. RECEIPT OF MINUTES .............................................................................................. 25 2.1 Minutes of Cardwell Shire River Improvement Trust Meeting, 5 October 2012 ............ 25 2.2 Minutes of Johnstone Shire River Improvement Trust Meeting, 5 October 2012 ......... 30 2.3 Minutes of Joint Cardwell & Johnstone Shire River Improvement Trusts Meeting, 5
October 2012 .............................................................................................................. 34 2.4 Receipt of Minutes of CCRC Traffic Consultative Committee Meeting, 14 January
2013 ......................................................................................................................... 37
3. BUSINESS FROM PREVIOUS MINUTES .................................................................. 41
4. MANAGEMENT .......................................................................................................... 41 4.1 Adoption of Lobbying & Advocacy Policy .................................................................... 41
5. WORKS ...................................................................................................................... 45 5.1 Variation Work to Contract 1213-015 Reconstruction of Martin and Sherwood Streets 45 5.2 Construction of New Cell at Stoters Landfill................................................................. 47 5.3 Excavation, Transport and Placement of Cyclone Generated Waste Stockpiles at El
Arish and Cardwell ...................................................................................................... 51 5.4 Variation Work to Contract 1213 - 014 Reconstruction of Ernest and Rankin Streets .. 56 5.5 NDRRA Works Program Progress Report - January 2013 .......................................... 58 5.6 Works Capital Report - January 2013 ........................................................................ 111
6. COMMUNITY ............................................................................................................ 128 6.1 Review of Libraries Collection Development Policy No. 4.6.3 .................................... 128 6.2 Review of Libraries Membership Policy No. 4.6.1...................................................... 135 6.3 Review of Public Internet Access Policy No. 4.6.2 ..................................................... 140 6.4 Update of 2013 Australia Day Celebrations ............................................................... 147 6.5 Changes to Structure of Economic Development Reference Group (EDRG)............. 149
7. PLANNING & ENVIRONMENT ................................................................................. 159 7.1 Request to Purchase Reserve for Park Recreation - Lot 8 on RP745464 .................. 159 7.2 CCRC Solid Waste Management Strategy - Community Consultation Outcomes
Report ....................................................................................................................... 164
8. CORPORATE ........................................................................................................... 167 8.1 Quarterly Progress Review - CCRC Operational Plan 2012/13 as at 31 December
2013 ....................................................................................................................... 167
9. NOTICE OF MOTION ............................................................................................... 169 9.1 Notice of Motion - Proposal to install a Covered Walkway, Edith Street, Innisfail....... 169
10. GENERAL BUSINESS ............................................................................................. 171
11. CONFIDENTIAL ....................................................................................................... 171
Agenda – CCRC Local Government Meeting
14 February 2013
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1. CONFIRMATION OF MINUTES
1.1 CONFIRMATION OF MINUTES OF LOCAL GOVERNMENT MEETING, 17 JANAURY 2013
Recommendation:
“That the Minutes of the Local Government Meeting held on 17 January 2013 be confirmed as a true and correct record.”
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2. RECEIPT OF MINUTES
2.1 MINUTES OF CARDWELL SHIRE RIVER IMPROVEMENT TRUST MEETING, 5 OCTOBER 2012
Recommendation:
“That the Minutes of the Cardwell Shire River Improvement Trust Meeting held on 5 October 2012 be received.”
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2.2 MINUTES OF JOHNSTONE SHIRE RIVER IMPROVEMENT TRUST MEETING, 5 OCTOBER 2012
Recommendation:
“That the Minutes of the Johnstone Shire River Improvement Trust Meeting held on 5 October 2012 be received.”
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2.3 MINUTES OF JOINT CARDWELL & JOHNSTONE SHIRE RIVER IMPROVEMENT TRUSTS MEETING, 5 OCTOBER 2012
Recommendation:
“That the Minutes of the Joint Cardwell & Johnstone Shire River Improvement Trusts Meeting held on 5 October 2012 be received.”
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14 February 2013
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2.4 RECEIPT OF MINUTES OF CCRC TRAFFIC CONSULTATIVE COMMITTEE MEETING, 14 JANUARY 2013
Recommendation:
“That the Minutes of the CCRC Traffic Consultative Committee Meeting held on 14 January 2013 be received.”
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14 February 2013
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3. BUSINESS FROM PREVIOUS MINUTES
Nil
4. MANAGEMENT
4.1 ADOPTION OF LOBBYING & ADVOCACY POLICY
Author & Officer's Title: Terry Brennan - Chief Executive Officer
Meeting Date: 14 February 2013
Executive Summary:
The 'draft' Lobbying & Advocacy policy is provided for Council's consideration. The policy has been developed following a workshop held in November 2012 with the Councillors and the Executive Management team. The Council recognises that it will need the support and assistance of other levels of government from time to time to achieve the strategies in its Corporate Plan. To maximise the likelihood of success, the Council will need to be effective at advocating its position to other parties and to lobby for support and assistance as required. Recommendation:
“That Council adopt the 'draft' Lobbying & Advocacy policy."
Background: The Council conducted a workshop in November 2012 to discuss the development of its Lobbying & Advocacy Strategy. In conjunction with the development of the strategy it was agreed that there would also be benefit in adopting a policy relating to this area of activity. The issues and needs of the Council and the community will change periodically. What won't change is the need to build good working relationships with the State and Federal governments at both the political level and the administrative level to achieve outcomes. This will provide the Council with networks that will enable it to advocate effectively on behalf of the region to achieve the strategies set out in its Corporate Plan. Link to Corporate Plan:
Outcome 4.6 – Influence the future of our region by increasing the effectiveness of our lobbying and advocacy Key strategies
4.6.1 Build and maintain relationships with organisations and agencies that have an influence on our region to help influence decisions that will impact on our region.
4.6.2 Establish a lobbying and advocacy strategy to capitalise on the opportunities for a new region and to minimise the impact of identified risks.
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14 February 2013
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Consultation: Workshop held with Councillors and the Executive Management team on 16 November 2012. Legal Implications (Statutory basis, legal risks): Nil Policy Implications: New policy Financial & Resource Implications: Effective implementation of the policy and strategy will enable Council to meet its objectives under the Corporate Plan and obtain financial support from other levels of government. Report prepared by:
Terry Brennan - Chief Executive Officer Report created date: 29 January 2013
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14 February 2013
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5. WORKS
5.1 VARIATION WORK TO CONTRACT 1213-015 RECONSTRUCTION OF MARTIN AND SHERWOOD STREETS
Author & Officer's Title: Tony Rooks - Manager, Major Projects & Fleet
Meeting Date: 14 February 2013
Executive Summary:
As a part of the 2010 NDRRA Works Program, a section of De Luca Road was to be reconstructed. Council has previously called tenders for these works, which were not accepted. It is proposed to vary the works currently being carried out by Northern Civil Earthworks (NCE) in Martin & Sherwood Streets to include these works. The contractor has proved to be most capable of carrying out the required repairs. These works were a part of the 2010 NDRRA Works Program and funding for the repair works has been approved by the QRA. Recommendation:
“That Council authorise the CEO to complete negotiations and award a variation for the reconstruction of De Luca Road to Northern Civil Earthworks as a part of Contract 1213 - 015 Reconstruction of Martin and Sherwood Streets."
Background: The objective of this report is to satisfy Council that in recommending the variation works to Contract 1213 - 015 - Reconstruction of Martin and Sherwood Streets for the reconstruction of De Luca Road, that it has complied with the relevant legislation and is in compliance with its Procurement Policy. The reconstruction of De Luca Road has previously been the subject of a tender in 2012, which Council did not accept as the tenders were assessed at the time to not provide 'value for money' to Council or the QRA. This was principally due to the relatively high tender prices and concerns with risk to Council. Negotiations with competent currently engaged contractors with relevant experience and resources have since continued. These contractors were invited to submit a price for the works in an endeavour to obtain 'value for money' for Council and the QRA. NCE submitted a price based on the design schedules, specifications and drawings, which is lower that the other current offers and below the highest ranked conforming offer originally tendered for the works in 2012. NCE has been assessed as having the technical capacity, the equipment and capabilities to affect repairs to De Luca Road. NCE advised that the works can be undertaken within the timeframe required for the completion of the NDRRA Works Program. Council's Procurement Principles require that all tenders accepted by council comply with the relevant principles of 'value for money' and open and effective competition. These were assessed as follows: -
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Value for Money: NCE is established in the area, thereby saving on establishment costs, has the qualifications, equipment, resources and expertise to ensure that the works are fit for purpose, of high quality, completed within the required timeframe and at minimal risk to Council. Open and Effective Competition: The works had previously been advertised for tender and the tender prices were considered not to provide 'value for money' to Council or the QRA due to the relatively high prices and concerns with risk to council. Negotiations were carried out with multiple contractors that are currently engaged by Council to obtain reasonable prices for the works under variation to current contracts. Link to Corporate Plan:
Outcome 4.2 – Achieve best practice asset management
4.2.4 Ensure that asset maintenance and replacement programs are fully funded. Consultation: Nil Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current and future road safety requirements in the operation of Council's road infrastructure. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: NDRRA funding has been approved for the reconstruction works. However, the works include sealing of the shoulders (i.e. widening the seal from 6.5m as approved to 8m) and although the pavement width of 8m is approved for NDRRA funding, Council is required to fund the additional bitumen seal width. Sufficient funds have been allowed in the Transport Capital Works Program NDRRA Betterment Budget for these costs. NCE is capable of delivering the project within the total project budget and timeframe for NDRRA funding. Report prepared by:
Tony Rooks - Manager, Major Projects & Fleet Report authorised by: David Trotter - Director, Works Report created date: 6 February 2013
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14 February 2013
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5.2 CONSTRUCTION OF NEW CELL AT STOTERS LANDFILL
Author & Officer's Title: Tony Rooks - Manager, Major Projects & Fleet
Meeting Date: 14 February 2013
Executive Summary:
This report was prepared based on the tender assessment prepared for Council by Council officers. The report contains a summary of the detailed assessment of the tenders offered for the project. Recommendation:
"That the conforming tender submitted by Celtic Constructions and Utility Services, in consideration of the assessment criteria and references provided and being the most advantageous to Council, be accepted for the tendered amount of $1,798,317.00 (excl. GST) for works, in respect of Tender No. 1213-011: Construction of New Cell at Stoters Hill Landfill."
Background: This report has been prepared in relation to the tenders received for Cassowary Coast Regional Council (CCRC) Contract No. 1213-011: Construction of New Cell at Stoters Hill Landfill. The construction of a new cell is necessary to compensate for the volume of debris deposited into the current Stoters Hill landfill due to the damage caused by Cyclone Yasi. The works include:
Earthworks
Supply and installation of a leachate drainage system
Supply and installation of a leachate collection and storage system
Supply and installation of a geomembrane lining system
Supply and installation of drainage structures
Miscellaneous civil works The membrane lining component is specialist works and the tenderers have all nominated the specialists for these works. Scope of Works:
Calling of Tenders:
The invitation to tender for Contract No. 1213-011: Construction of New Cell at Stoters Hill
Landfill was advertised on: -
15th and 19th December 2012 in the Cairns Post, Innisfail Advocate, and Townsville Bulletin 20th and 27th December 2012 in the Tully Times
Tenders closed on Wednesday 30th January 2012.
Seven (7) tenderers provided conforming offers that have been reviewed in this report.
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14 February 2013
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Site inspections were invited for 9th, 16th and 23rd January 2012 for tenderers to review the
site and access during the tender period.
Summary of Tenders Received:
The lump sum of each tender received is listed in Table 1.
Table 1 Tenders Received for Contract
Tenderer Lump Sum Tender Price (Excl. GST)
Skeen Constructions $2,024,259.47
JPMI $1,901,768.00
HEH $2,557,765.00
CCUS $1,798,317.00
CCUS (Alternative) $1,708,055.00
Subloos $1,841,847.00
Allciv $1,972,196.02
LDI $1,909,716.00
The alternative from CCUS was for a non-compliant geomembrane, which does not comply and was not considered further.
Conformity of Tenders with Specification:
Preliminary Comparison & Assessment
All tenders were compared for overall conformance with the conditions of tendering. All
tenderers conformed to varying degrees.
Contract Period
A Date for Practical Completion (Date for PC) was stated in the Specification. The Tenderers
nominated a construction program and completion date for the tender lump sum. Works
need to be completed as soon as possible to allow for excess debris stockpiled at El Arish
and Cardwell to be transported to this facility.
Evaluation of Tenders
General
Tenders were reviewed based on the information provided in the tenders and based upon
our recent experience with the Tenderers. The tendered prices for individual items were
compared against one another. Several components of the tenders submitted were found to
be of a similar magnitude.
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14 February 2013
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The evaluation of the tenders as detailed in the tender document has taken into
consideration the following:
Value for Money (lump sum, variation risk) (50%)
Relevant experience (20%)
Key Personnel and Experience (10%)
Tenderer's Resources (10%)
Demonstrated Understanding (5%)
Local content (5%)
Methodology:
Value for Money:
We considered both the lump sum and an estimated quantification of risk under this
parameter. We have included a component for risk in our assessment.
Comment on Quantification of Risk
The likely impact of a number of scenarios that may occur during the course of the contract
under the following categories, which may lead to variations or delays or risk to Council:
Earthworks and civil changes
Material changes to membranes or liners
Delays caused by the contractor
Delays beyond contractor control and latent conditions
Disturbance to public
Points were allocated using the above and scoring is included. The results are provided are
summarised in Table 2.
Table 2 Summary of Value for Money Assessment at 40%
Tenderer Tender Lump Sum
Assessment Ranking
Skeen Constructions $2,024,259.47 6
JPMI $1,901,768.00 =3
HEH $2,557,765.00 7
CCUS $1,798,317.00 1
Subloos $1,841,847.00 2
Allciv $1,972,196.02 5
LDI $1,909,716.00 =3
The assessment is based upon primarily the information contained in the tender and the
scoring is from 1 to 5 where 1 is a low ranking and 5 is an excellent ranking. The
assessments were undertaken by Council officers and an independent consultant. Table 3
provides the Assessment Teams Scoring and Ranking.
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14 February 2013
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Table 3 Summary of Tender Assessment Scores
Tenderer
Tender Lump Sum Scoring
Scoring for Other Criteria
Ranking for Contract
Skeen Constructions 6 7 6
JPMI =3 =4 3
HEH 7 6 7
CCUS 1 1 1
Subloos 2 =2 2
Allciv 5 =2 5
LDI =3 =4 4
Local Content:
The local content for each tender were based on the location of the contractor and the sub contactors. Contractors located within the CCRC boundaries were scored highest, and a 20% score reduction was given to contractors based outside the Council area.
Preferred Tenderer:
When considering the tender assessment criteria discussed in the previous sections it was
deemed that Celtic Constructions and Utility Services was the preferred Tenderer.
Link to Corporate Plan:
Outcome 2.4 – Striving for best practice waste management Consultation: Council officers, and consultants and referees of tenderers were consulted for this report. Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current waste regulations. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: Sufficient NDRRA funding has been approved for the works to the Stoters Hill Landfill. The preferred tenderer is capable of delivering the project within the total project budget. Report prepared by:
Tony Rooks - Manager, Major Projects & Fleet Report authorised by: David Trotter - Director, Works Report created date: 6 February 2013
Agenda – CCRC Local Government Meeting
14 February 2013
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5.3 EXCAVATION, TRANSPORT AND PLACEMENT OF CYCLONE GENERATED WASTE STOCKPILES AT EL ARISH AND CARDWELL
Author & Officer's Title: Tony Rooks - Manager, Major Projects & Fleet
Meeting Date: 14 February 2013
Executive Summary:
This report was prepared based on the tender assessment prepared for Council by Council officers. The report contains a summary of the detailed assessment of the tenders offered for the project. Recommendation:
"That the conforming tender submitted by IMEC in consideration of the assessment criteria and references provided and being the most advantageous to Council, be accepted for the tendered amount of $1,273,600.00 (excl. GST) for works, in respect of Tender No. 1213-012: Excavation, Transport and Placement of Cyclone Generated Waste Stockpiled at El Arish and Cardwell."
Background: This report has been prepared in relation to the tenders received for Cassowary Coast Regional Council (CCRC) Contract No. 1213-012: Excavation, Transport and Placement of Cyclone Generated Waste Stockpiled at El Arish and Cardwell. The waste transfer from stockpiles at Cardwell and El Arish to newly constructed cells at Tully and Stoters Hill in Innisfail is necessary to remove the volume of debris deposited at these sites after Cyclone Yasi. The works include:
Excavation of the stockpiled waste
Identification and sorting of regulated, recyclable and general waste
Management, loading and transporting and placing of sorted waste to appropriate facilities including new cells at Tully and Stoters Hill landfills
Placement, compaction and covering of general waste placed at Tully and Stoters Hill landfills
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14 February 2013
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Scope of Works:
Calling of Tenders:
The invitation to tender for Contract No. 1213-012: Excavation, Transport and Placement of
Cyclone Generated Waste Stockpiled at El Arish and Cardwell was advertised on: -
15th and 19th December 2012 in the Cairns Post, Innisfail Advocate, and Townsville Bulletin
20th and 27th December 2012 in the Tully Times
Tenders closed on Wednesday 30th January 2012.
Eleven (11) tenderers provided conforming offers that have been reviewed in this report.
Summary of Tenders Received:
The lump sum of each tender received is listed in Table 1.
Table 1 Tenders Received for Contract
Tenderer Lump Sum
Tender Price (Excl. GST)
IMEC $1,273,600.00
CCUS $1,517,300.00
Johnston River Excavations $588,777.00
Lodge Excavations $1,729,288.00
Lodge Excavations Alternative $1,432,288.00
Subloos $2,192,450.00
NCE $2,414,500.00
Triple S Earthmoving $2,459,237.50
WW Engineering $1,613,995.00
Civil Contractors $2,603,148.00
Silkwood Sands $932,470.00
Agenda – CCRC Local Government Meeting
14 February 2013
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Johnston River Excavations withdrew their tender after reviewing mistakes within their rates for work items. Silkwood Sands delivered their tender to the CCRC Cardwell office at 14:36 advising that due to flooding issues they were unable to complete the tender in time to deliver to the CCRC Innisfail office. This does not comply with the Conditions of Tendering for Lodgement of Tenders Cl.7.6, which allows for consideration of tenders not in the CCRC Rankin Street tender box at closing time under certain conditions. The conditions evidenced in the Silkwood Sands tender do not comply with the Clause and the tender was not considered further. Lodge Excavations alternative was for alternative quantity arrangements, which did not comply with requirements and was not considered further. Conformity of Tenders with Specification:
Preliminary Comparison & Assessment:
All tenders were compared for overall conformance with the conditions of tendering. All
tenderers conformed to varying degrees.
Contract Period:
A Date for Practical Completion (Date for PC) was stated in the Specification. Works need to
be completed as soon as possible to remove the stockpiled waste at the two sites.
Evaluation of Tenders:
General: Tenders were reviewed based on the information provided in the tenders and based upon our recent experience with the Tenderers. The tendered prices for individual items were compared against one another. Several components of the tenders submitted were found to be of a similar magnitude. The evaluation of the tenders as detailed in the tender document has taken into consideration the following:
Value for Money (lump sum, variation risk) (60%)
Relevant experience (10%)
Key Personnel and Experience (10%)
Tenderer's Resources (10%)
Demonstrated Understanding (5%)
Local content (5%) Methodology: Value for Money:
We considered both the lump sum and an estimated quantification of risk under this parameter. We have included a component for risk in our assessment.
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Local Content:
The local content for each tender based on the location of the contractor and the sub contactors. Contractors located within the CCRC boundaries were scored highest, and a 20% score reduction was given to contractors based outside the Council.
Comment on Quantification of Risk:
The likely impact of a number of scenarios that may occur during the course of the contract under the following categories which may lead to variations or delays or risk to Council:
Earthworks and civil changes
Delays caused by the contractor
Delays beyond contractor control and latent conditions
Disturbance to public
Points were allocated using the above and scoring is included. The results are provided are summarised in Table 2.
Table 2 Summary of Value for Money Assessment
Tenderer Tender Lump Sum
Assessment Ranking
IMEC $1,273,600.00 1
CCUS $1,517,300.00 2
Lodge Excavations $1,729,288.00 4
Subloos $2,192,450.00 6
NCE $2,414,500.00 5
Triple S Earthmoving $2,459,237.50 7
WW Engineering $1,613,995.00 3
Civil Contractors $2,603,148.00 8
The assessment is based primarily upon the information contained in the tenders and the
scoring is from 1 to 5 where 1 is a low ranking and 5 is an excellent ranking. The
assessments were undertaken by Council officers and an independent consultant. Table 3
provides the Assessment Teams Scoring and Ranking.
Agenda – CCRC Local Government Meeting
14 February 2013
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Table 3 Summary of Tender Assessment Scores
Tenderer Tender Lump Sum Ranking
Ranking for Other Criteria
Ranking for Project
IMEC 1 6 1
CCUS 2 1 2
Lodge Excavations 4 5 4
Subloos 6 2 3
NCE 5 7 8
Triple S Earthmoving 7 4 6
WW Engineering 3 8 5
Civil Contractors 8 3 7
Preferred Tenderer:
When considering the tender assessment criteria discussed in the previous sections it was
deemed that IMEC was the preferred Tenderer
Link to Corporate Plan:
Outcome 2.4 – Striving for best practice waste management Consultation: Council officers, and consultants and referees of tenderers were consulted for this report. Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current waste regulations. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: Sufficient NDRRA funding has been approved for the works. The preferred tenderer is capable of delivering the project within the total project budget. Report prepared by:
Tony Rooks - Manager, Major Projects & Fleet Report authorised by: David Trotter - Director, Works Report created date: 6 February 2013
Agenda – CCRC Local Government Meeting
14 February 2013
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5.4 VARIATION WORK TO CONTRACT 1213 - 014 RECONSTRUCTION OF ERNEST AND RANKIN STREETS
Author & Officer's Title: Tony Rooks - Manager, Major Projects & Fleet
Meeting Date: 14 February 2013
Executive Summary:
As a part of the 2010 NDRRA Works Program, a section of Eubenangee Road was to be reconstructed. Council has previously called tenders for these works, which were not accepted. It is proposed to vary the works currently being carried out by ASPIC in Ernest and Rankin Streets to include these works. The contractor has proved to be most capable of carrying out the required repairs. These works were a part of the 2010 NDRRA Works Program and funding for the repair works has been approved by the QRA. Recommendation:
"That Council authorise the CEO to complete negotiations and award a variation for the reconstruction of Eubenangee Road to ASPIC as a part of Contract 1213 - 014 Reconstruction of Ernest and Rankin Streets."
Background: The objective of this report is to satisfy Council that in recommending the variation works to Contract 1213 - 014 - Reconstruction of Ernest and Rankin Streets for the reconstruction of Eubenangee Road, that it has complied with the relevant legislation and is in compliance with its Procurement Policy. The reconstruction of Eubenangee Road has previously been the subject of a tender in 2012, which Council did not accept as the tenders were assessed at the time to not provide 'value for money' to Council or the QRA. This was principally due to the relatively high tender prices and concerns with risk to Council. Negotiations with competent currently engaged contractors with relevant experience and resources have since continued. These contractors were invited to submit a price for the works in an endeavour to obtain 'value for money' for Council and the QRA. ASPIC submitted a price based on the design schedules, specifications and drawings, which is lower that the other current offers and considerably below the highest ranked conforming offer originally tendered for the works in 2012. ASPIC has been assessed as having the technical capacity, the equipment and capabilities to affect repairs to Eubenangee Road. ASPIC advised that the works can be undertaken within the timeframe required for the completion of the NDRRA Works Program. Council's Procurement Principles require that all tenders accepted by council comply with the relevant principles of 'value for money' and open and effective competition. These were assessed as follows: -
Agenda – CCRC Local Government Meeting
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Value for Money: ASPIC is established in the area, thereby saving on establishment costs, has the qualifications, equipment, resources and expertise to ensure that the works are fit for purpose, of high quality, completed within the required timeframe and at minimal risk to Council. Open and Effective Competition: The works had previously been advertised for tender and the tender prices were considered not to provide 'value for money' to Council or the QRA due to the relatively high prices and concerns with risk to council. Negotiations were carried out with multiple contractors that are currently engaged by Council to obtain reasonable prices for the works under variation to current contracts. Link to Corporate Plan:
Outcome 4.2 – Achieve best practice asset management
4.2.4 Ensure that asset maintenance and replacement programs are fully funded. Consultation: Nil. Legal Implications (Statutory basis, legal risks): There is an obligation upon Council to ensure compliance with current and future road safety requirements in the operation of Council's road infrastructure. Policy Implications: Complies with Councils Procurement Policy and the NDRRA Guidelines to achieve 'value for money'. Financial & Resource Implications: NDRRA funding has been approved for the reconstruction works. However, the works include widening of the shoulders (i.e. widening from 6.0m as approved to 6.5m to conform to FNQROC Guidelines) and Council is required to fund the additional width of road pavement. Sufficient funds have been allowed in the Transport Capital Works Program NDRRA Betterment Budget for these costs. ASPIC is capable of delivering the project within the total project budget and timeframe for NDRRA funding. Report prepared by:
Tony Rooks - Manager, Major Project & Fleet Report authorised by: David Trotter - Director, Works Report created date: 6 February 203
Agenda – CCRC Local Government Meeting
14 February 2013
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5.5 NDRRA WORKS PROGRAM PROGRESS REPORT - JANUARY 2013
Author & Officer's Title: David Trotter - Director, Works
Meeting Date: 14 February 2013
Executive Summary:
The Natural Disaster Relief and Recovery Arrangements (NDRRA) Works Program is a substantial program to be delivered by 30 June 2014. The status of projects is reported to Council monthly. Recommendation:
“That Council receive the report and acknowledge the status of the NDRRA Works Program.”
Background: The Works Department is advancing the delivery of a multitude of NDRRA-funded Restoration of Essential Public Assets (REPA) projects as approved for the 2010 and 2011 natural disaster events. Some of these projects were commenced and/or completed in prior years with the majority of projects to be commenced in 2012/13. NDRRA Submission Status: Council's current approved funding for the 2010 NDRRA Works Program is $16.7M, including $0.25M for CDO/Emergent works and $16.45M for REPA works. Council's current estimate for 2011 NDRRA funding is approximately $166.5M, including $129M for REPA works and $37.5M for CDO/Emergent/Day Labour works. NDRRA REPA projects from the 2010 and 2011 events have a combined approved value to date of $145.4M as shown in Table 1. Table 1 - Approved REPA Submissions:
Event Year Approved Amount
No. Defects No. Submissions
2010 $16,448,254 33 3
2011 $128,955,501 1281 33
Total $145,403,755 1281 36
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REPA works are required to be delivered within the two year timeframe (from the end of the financial year in which the event occurred) as required by the NDRRA Guidelines. However, Council has submitted a number of business cases to extend this period to three years with a proposed completion dates as follows:
2010 NDRRA Works Program - 30 June 2013
2011 NDRRA Works Program - 30 June 2014
2012 NDRRA Works Program - 30 June 2014 NDRRA Works Program percentage expenditure to date is detailed in the graph below:
NDRRA Contract Status: There have been a considerable number of contracts tendered and awarded for the delivery of the 2010 and 2011 NDRRA Works Programs to date. The contracts proposed to be tendered and the status of those contracts that have been tendered and/or awarded are shown in Table 2 and Table 3 respectively.
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
43.11 CAT D SUBMISSION45.11 CARDWELL FORESHORE CAT B
49.11 CARDWELL JETTY REPAIRS50.11 WATER PACKAGE 2,5,6,851.11 WATER PACKAGE 1,3,4,7
62.11 BRIDGES62.12 INNISFAIL WHARF
63.12 TULLY HEADS (RP 2)64.12 COASTAL PACKAGE 266.12 AERODROMES (RP 7)
68.12 SEAWALLS & GROYNES RP 1369.12 EDMUND KENNEDY/DUNK IS
70.12 RINAUDO BRIDGE71.12 ROADS PACKAGE 3.1
71.12 PARKS & RESERVES PACK 175.12 ROADS PACKAGE 476.12 ROADS PACKAGE 377.12 ROADS PACKAGE 1
78.12 ROADS PACKAGE 2.180.12 ROADS PACKAGE 4.1
81.12 ROADS PACKAGE 583.12 ROADS PACKAGE 1784.12 PARKS & RESERVES
85.12 GEOTECH REPAIRS (RP6)86.12 ROADS PACKAGE 12
87.12 COOROO LANDS RD RP 1489.12 ROADS PACKAGE 9A
107.12 ROADS PACKAGE 4.1 RESUB108.12 LANDFILL PACKAGE 2109.12 LANDFILL PACKAGE 1
110.12 SIGN REPLACEMENT (RP11)136.12 ROADS PACK 9B-H
TOTAL ALL EVENTS
% of submission value expended
ND
RR
A S
ub
mis
sio
n
NDRRA Projects - Expenditure to Date Actual Committed
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Table 2 - Current Contract Status:
Number
Description Tenders
Opened
Tenders
Closed Contractor
TMR Reconstructing Cardwell Closed See Civil
TMR Dunk Island & Clump Point Jetties
Closed CivilPlus
1112-015 Bulgun Rd Closed Northern Civil Earthworks
1112-016 Lawrence Rd Closed IMEC
1112-016 Walter Lever Estate Rd Closed IMEC
1112-016 Jaffa Rd Closed IMEC
1112-030 Aerodrome Rd Closed IMEC
1112-031 De Luca Rd Closed TBA
1112-036 Eubenangee Rd Closed TBA
1112-037 Murray Upper Rd Closed Northern Civil Earthworks
1112-037a Middle Murray Rd Closed Northern Civil Earthworks
1112-38 & 1112-39
Bitumen Roads and Culverts Closed Downer EDI
1213-001 Butler St Tully Closed Koppens Development
1213-003 Mission Beach Generators Closed Metrobuild Constructions
1213-005 Tully Landfill Closed Celtic Constructions and Utility Services
1213-008 Edmund Kennedy Walking Track
Closed Tropical Coast Builders
1213-009 Bridges and Culverts Closed Subloos
1213-010 Tully Gorge Road Closed Downer
1213-013 Innisfail Wharf Closed JPMI
1213-014 Ernest/ Rankin St Innisfail Closed RMS NQ
1213-015 Martin & Sherwood Streets Closed Northern Civil Earthworks
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Number
Description Tenders
Opened
Tenders
Closed Contractor
1213-016 Design and Construct of Four Bridges
Closed King Concreting T/A Civform
1213-018 Small Landslips Closed GEO Construct
TMR Reconstructing Cardwell Closed See Civil
TMR Dunk/Clump Point Jetties Closed CivilPlus
1213-011 Stoter's Hill Landfill Closed TBA
1213-012 El Arish/ Cardwell Waste Transfer
Closed TBA
1213-018a Mourilyan Landslip Variation GEO Construct
1213-023 South Mission Beach Seawall 19/12/12 13/02/13 TBA
Quote Dunk Island Grounds and Track Closed G Force
Quote Dunk Island Grounds &Track Closed G Force
NDRRA Project Status: The attached table details the status of individual projects. As projects are designed, tendered and Works Delivery programs are received from contractors, a more accurate reflection of the status of these works will be provided. The Start and Finish dates in Table 4 are the proposed/actual construction commencement and completion dates. Forecast dates are subject to change dependent on factors such as weather conditions, supply times, resource availability and other unforeseen circumstances. Link to Corporate Plan:
Outcome 1.1 – Provide community services and facilities.
1.1.16 Continue to provide essential community services such as parks and reserves, aquatic centres, sporting facilities, cemeteries etc. that support the lifestyle of our communities.
Outcome 2.5 – Improving water and waste water management practices 2.5.3 Maintain and operate water and waste water facilities which provide for growth while being environmentally sustainable.
Outcome 4.4 – Compliance with legislative obligations
4.4.1 Ensure compliance with our legislative obligations. Consultation: Nil
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Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Complies with Council's Purchasing Policy, the Local Government Act, Local Government (Finance, Plans and Reporting) Regulation 2010 and the Queensland Reconstruction Authority's (QRA) Value-for-Money framework. Financial & Resource Implications: All projects will be funded through NDRRA as approved by the QRA. Additional funds may be required from Council for complimentary works not approved by the QRA or in addition to the approved NDRRA works. These complimentary works will be funded from the NDRRA Program - Betterment Works or specific projects within the Transport Capital Works Program. Report prepared by:
David Trotter - Director, Works Report authorised by: Terry Brennan - Chief Executive Officer Report created date: 7 February 2013
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5.6 WORKS CAPITAL REPORT - JANUARY 2013
Author & Officer's Title: Kerry Osmond - Co-ordinator, Productivity & Performance
Meeting Date: 14 February 2013
Executive Summary:
The Works Department has adopted its capital works program for the 2012-13 financial year. The status of individual projects is reported monthly. Recommendation:
“That Council receive the report and acknowledge the status of Capital Works projects managed by the Works Department.”
Background: The Works Department is advancing the delivery of several large scale capital works projects commenced in prior years, as well as the delivery of new projects in 2012-13. The department's capital works program for 2012-13 contains 154 projects (excluding NDRRA) with a total budget of $37.4 (including carryover projects). As of January 2013 works has expended approximately $13 million (including commitments) of the programmed capital works budget, which equates to approximately 35% of the deliverable program. Excluding the Cardwell Sewerage Project approximately 42% of the deliverable program has been expended.
The following tables contain the status updates for individual projects within the works department capital works program. Commencement and completion dates have been included; however, forecasted dates are subject to change dependent on factors such as weather conditions, supply availability and other unforeseen circumstances
0% 20% 40% 60% 80% 100%
Assets
Depots
Fleet & Plant
Transport
Drainage
Marine Facilities
Water
Sewerage (ex Cardwell)
Cardwell Sewerage
ALL PROGRAMS
% of Works Capital Program Expended Actual
Commited
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Job Title Job Description Status
Construction
Start Date
Finish Date
WORKS CAPITAL
DEPOTS
INNISFAIL DEPOT
Innisfail Depot Roof
Repair and refurbish workshop roof Commenced
<25% Nov-12 Mar-13
Innisfail Depot Resource Room
Design and construct resource room at the Innisfail Engineering Depot, including file/records storage area
Completed Jan-12 Aug-12
Innisfail Depot Poison Wash-down Bay
Construction of wash-down bay, stormwater drainage systems and collection tanks at Innisfail Depot
<50% complete
Nov-12 Apr-13
Innisfail Depot Stores Relocation
Relocate Water Stores to Corporate Stores in the Depot Building (audit point), install pallet storage and hand controlled forklift, improve office space, construct fence to secure outside stores items
Commenced <25%
Nov-12 Jun-13
TULLY DEPOT
Tully Depot Vehicle Shed
Replacement of Tully Depot vehicle sheds and roofing destroyed by Cyclone Yasi
>75% complete
Oct-12 Feb-13
Tully Archive Storage
Design and construct supports to the Tully records archive facility
Completed Jan-12 Aug-12
Tully Depot Fuel Storage
Installation of new above ground fuel storage at the Tully Depot to meet DERM Regulation (30 June 2013)
Commenced <25%
Mar-12 Jun-13
Tully Depot Stores Relocation
Relocate Water Stores to Corporate Stores in the Depot Building (audit point), improve office space, construct fence to secure outside stores items, relocate Civil Works storage facilities and outdoor lunch facilities
<50% complete
Sep-12 May-13
Tully Depot Wash-down Facility Security
Secure the oil separator for the vehicle wash-down bay for security after hours (oil separator is currently accessible to the public)
In Design Feb-13 Mar-13
Tully Poison Wash-down Bay
Construction of wash-down bay, stormwater drainage systems and collection tanks at Tully Depot
In Design Mar-13 Jun-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
TRANSPORT
SEALED ROAD REHABILITATION
Bingil Bay Road Repair and Bitumen Reseal Ch. 2.85 to Ch. 6.71
<75% complete
Oct-12 Mar-13
Bicton Road - Barrier Fence Renewal
Replacement of barrier fence between grade separated carriageways
In Design May-13 Jun-13
Martin Street - NDRRA Betterment Works
Replacement of K&C, drainage pit inlet upgrades, install pedestrian access ramps at Ryan St intersection, and traffic island or power pole relocation at Sherwood St bend
Commenced <25%
Jan-13 Jun-13
McGowan Drive Rehabilitation
Pavement rehabilitation and asphalt surfacing from Rankin St to Bruce Hwy
In Design Jun-13 Sep-13
Roads Reseal Program 12/13
Resurface bitumen and asphalt roads based on condition assessment and priority
In Planning Feb-13 Jun-13
Tully High School K&C Renewal
Renew K&C at Tully High School - Frontage to MPC
Completed Oct-12 Nov-12
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Job Title Job Description Status
Construction
Start Date
Finish Date
TRANSPORT
SEALED ROAD IMPROVEMENTS
Aerodrome Road & Mundoo Road - Road Upgrade
Road pavement widening and reconstruction, new K&C and drainage from QR Crossing on Aerodrome Rd to 10 Mundoo Rd
Completed Sep-12 Dec-12
Blackwood Street Upgrade
Reconstruction of K&C, concrete pathway and associated infrastructure in conjunction with the NDRRA Road Reconstruction and Linked to Dept. Transport and Main Roads intersection upgrade
In Design TBA TBA
Balliol Street Upgrade
Reconfigure roadway and parking to suit Cardwell Vision planning
In Design May-13 Jun-13
Butler Street Vision
Implement Butler Street Vision in conjunction with the 2010 NDRRA Works Program - Construct roundabout at Murray St/ Tully Mill Entrance, realign and reconstruct Murray St to Richardson St, Butler St median, concrete pathways and drainage upgrade
Commenced <25%
Nov-12 Jun-13
Clancy Street - Road Widening
Widen road, K&C and stormwater for a section of Clancy Street, (Including replacement of 1939 100mm Cast Iron water main in Breen St (179m) - $25k for water main)
In Design Apr-13 Jun-13
Etty Bay Road Upgrade Design
Design of Etty Bay Road Upgrade to Rural Collector Road Standard, including widening and shoulders
In Design TBA TBA
Flying Fish Point Road Upgrade Stage 1 (Ch. 0.59 - 0.98)
Widen and asphalt resurfacing of road pavement, K&C and underground drainage - Bergin Rd to Aluart Rd
Completed Aug-12 Jan-13
Flying Fish Point Road Upgrade Stage 2 (Ch. 0.15 - 0.59)
Reconstruction of road pavement, K&C, drainage inlets, concrete pathway and retaining wall - Geraldton Bridge to Bergin Rd
<50% complete
Nov-12 Jun-13
Grace Street -Traffic Improvements
Line marking, traffic islands, K&C and concrete pathway reconstruction - Rankin St to Owen St
Completed Aug-09 Sep-12
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Job Title Job Description Status
Construction
Start Date
Finish Date
TRANSPORT
SEALED ROAD IMPROVEMENTS (CONT'D…)
Horsford Road - Drainage Upgrade
Upgrade road drainage at the Harbour Line Rd intersection and along Horsford Rd to reduce flooding
In Design Apr-13 May-13
McGowan Drive - Carpark Upgrade
Construct formalised carpark opposite the town pool (including limited RV parking) - Aligns to McGowan Drive Rehabilitation and Shared Pathway Projects
In Design Jun-13 Sep-13
Tully Gorge Road Upgrade
Rehabilitate and widen road pavement to current standards
Deferred TBA TBA
Walter Lever Estate Road Improvements
Construction of K&C and pathways in conjunction with the 2010 NDRRA Road Pavement Reconstruction
In Design Apr-13 Jun-13
Tully Subdivision - Campbell Street
Completion of subdivision works including electrical services
>90% complete
Aug-11 Mar-13
UNSEALED ROAD REHABILITATION
Fitzgerald Creek Road
Road pavement and drainage improvements
In Design TBA TBA
UNSEALED ROAD IMPROVEMENTS
Hernon Road -Bitumen Seal Extension
Upgrade road to bitumen seal standard - Includes realignment, cuttings and drainage works
In Design Apr-13 Jun-13
Intermittent Bitumen Sealing Program
Council Allocation - Intermittent Bitumen Sealing Policy for upgrade of unsealed roads
In Planning TBA TBA
Nyleta Road - Realignment
Realignment of unsealed road out of private property
Completed May-12 Aug-12
NDRRA Betterment Program
Augmenting NDRRA projects to achieve the most cost effective outcomes for Council
Commenced <25%
Dec-12 Jun-13
ROAD ANCILLIARIES
Qld Rail Level Crossing - Signage Improvements
Signage installation and upgrades to current standards in accordance with the CCRC QR Interface Agreement
Commenced <25%
Jun-09 Jun-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
BRIDGES
Rinaudo Bridge Betterment works in conjunction with NDRRA project
In Design Apr-13 Dec-13
Zonta Bridge Betterment works in conjunction with NDRRA project
In Design Sep-13 Dec-13
Ronlund Bridge Betterment works in conjunction with NDRRA project
In Design May-13 Sep-13
Faraday's Bridge Asphalt surface Completed Aug-12 Sep-12
Wheatley Road Bridge
Replacement of single lane timber bridge with new two-lane concrete bridge and shared pathway
Completed Feb-11 Aug-12
Midgeree Bar Road Bridge
Replacement of single lane timber bridge with new concrete bridge
In Design Feb-13 Jun-13
Geraldton Bridge
Renewal of deck joints and minor repairs and maintenance to correct issues identified in 2010 ARRB Level 2 Inspection Report - Commencement is subject to availability of under-bridge inspection unit (Deck joints completed October 2012)
<50% complete
Oct-12 Jun-13
Tully Gorge Road - ARMCO Culverts (Ch. 3.6)
Replacement of corroded ARMCO culvert with RCP Culvert
Commenced <25%
Jan-11 Feb-13
Tully Gorge Rd Culvert (Ch. 47.3)
Replace culvert Not
Commenced Jan-13 Feb-13
Tully Gorge Rd Culvert (Ch. 45.5)
Replace culvert In Design Jan-13 Feb-13
Kirrama Range Road Project
Upgrade bridge/s In Design TBA TBA
Mackay's Bridge Refurbish timber bridge - TRS Solution (asphalt overlay remaining)
>90% complete
Oct-12 Feb-13
Mars Creek Bridge Strengthen girders, realign kerb - TRS solution
>75% complete
Oct-12 Mar-13
McFadden's Bridge Strengthen girders - TRS solution Completed Oct-12 Jan-13
Timber Bridge Renewal Program
Implementation of TRS solutions on timber bridges - strengthening joints, decay stop, etc.
<50% complete
Nov-12 May-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
FOOTPATH & CYCLEWAYS
Bryant Street, Tully - Pathway (Western side)
Replacement of existing path with modern equivalent (FNQROC standard)
Completed Jun-12 Oct-12
Charles Street & Alice Street, Innisfail - Pathway
New pathway from Warrina Lakes to the Community Centre in Donald St (FNQROC standard)
In Design Feb-13 Apr-13
Emily Street, Innisfail - Pathway
Construct new pathway connecting Innisfail State Primary School and Ernest Street
In Design Feb-13 May-13
Fitzgerald Esplanade (Alice St), Innisfail - Pedestrian Build-out/ Refuge
Install pedestrian build-out/ refuge adjacent to Alice Street intersection to connect pathways either side of Fitzgerald Esplanade
In Design Mar-13 Apr-13
Feluga Road, Feluga - Pathway
Replacement and upgrade of pathway adjacent to the Feluga State School
Completed Jan-13 Jan-13
Geraldton Bridge, Innisfail - Footway
Assessment and/or design of extended pedestrian/cycleway pathways
In Planning TBA TBA
Ibis Street, Innisfail - Pathway & K&C
New pathway from bridge to the Tramway St Pathway, including K&C and drainage upgrades
>90% complete
Aug-12 Feb-13
Innisfail State College Shared Pathway
Construct shared pathway from Geraldton Bridge to Innisfail State College driveway
Commenced <25%
Nov-12 Jun-13
Porter Promenade, Mission Beach - Pathway Extension
Construct concrete footpath on the western side (missing link section) in the village centre
In Design Apr-13 May-13
Mars St, Tully - Pathway (Northern side)
Replacement of existing path with modern equivalent (FNQROC standard)
Completed May-12 Nov-12
McGowan Drive, Innisfail - Shared Pathway
Construct Stage 1 of the Principal Cycleway Network Shared Pathway along the river side of McGowan Drive from Rankin St to the Bruce Highway
In Design Jun-13 Sep-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
FOOTPATH & CYCLEWAYS (continued)
McGowan Drive, Innisfail - Pathway Extension
Extension of existing pathway from the Innisfail Pool past Chjowai Hall to existing western pathway for elderly access to community facility - Full width to K&C in front of hall
In Design May-13 Jun-13
Murray Street, Tully - Pathway to Caravan Park
Construction of pathway from Richardson St to the caravan park
Completed Aug-12 Oct-12
Silkwood-Japoon Road, Silkwood - Pathway
Renew pathway section adjacent to Silkwood School (Incl. K&C)
In Design Apr-13 Jun-13
Still Street, Tully - Pathway (Eastern Side)
Replacement of existing pathway with modern equivalent (FNQROC standard)
In Planning TBA TBA
Tully CBD Pathway Upgrades
Renewal of footpath sections by condition
Completed Jun-12 Nov-12
PUBLIC TRANSPORT
Butler St & Morris St Intersection, Tully - Pedestrian Refuge
Construct pedestrian refuge and upgrade pedestrian access ramps and line marking
Completed Dec-11 Aug-12
DDA Bus Shelter Upgrades
Program to upgrade bus stops to meet Disability Discrimination Act Guidelines - Externally funded program with agreement
<50% complete
Sep-12 Jun-13
TOWN CENTRES
Innisfail CBD Bin Enclosures
Replacement of bins in Innisfail CBD with Wheelie Bin Enclosures to improve service levels and WH&S
<75% complete
Jun-12 Apr-13
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DRAINAGE
STORMWATER DRAINAGE
Clancy Street, Innisfail - Drainage Upgrade (2010/11)
Design and purchase of pipes for correction of drainage issue between Clancy St and Heavey St - Works condition of Development Approval
In Design Mar-13 May-13
Fahey Street, South Johnstone - Stormwater Upgrade
Design and construct 450 and 600 RCP stormwater pipes to address flow constrictions and property flooding
In Design Apr-13 May-13
Flying Fish Point - Beach Outlet Security
Installation of a fencing or stormwater pipe grating system on the Elizabeth Street stormwater pipe beach outfall
In Design May-13 Jun-13
Henderson Street, South Johnstone - Stormwater Upgrade
Design and construct stormwater inlet pit, 25m of 375mm pipe, 2 culverts, driveway conversions to culverts and road shoulder reprofile to correct drainage of lots from 2 to 6 Henderson St, South Johnstone
In Design Apr-13 May-13
Nerada Road - Drainage Upgrade
Upgrade of cross drainage structure to prevent washouts of the road during flooding
In Design Jun-13 Jun-13
Porter's Promenade, Mission Beach - Stormwater Upgrade
Replace stormwater drainage pipework in Porter Promenade adjacent to Central Avenue removed as part of the Sewerage Scheme
In Design Apr-13 Jun-13
Reynolds Road, Innisfail - Drainage Security
Install fencing or upgraded trash screens for under road drainage - Removable system required for mechanical extraction/ cleaning
In Design Mar-13 Apr-13
MARINE FACILITIES
COASTAL STRUCTURES
Flying Fish Point Seawall Remediation
Reconstruction of Flying Fish Point Seawall
>90% complete
Sep-11 May-13
BOATING FACILITIES
Clump Point Jetty
Council betterment contribution towards the reconstruction of the Clump Point Jetty - CEMIR, Category D NDRRA Works Program
Commenced <25%
Aug-12 Jun-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
WATER CAPITAL
WATER INTAKES
Boulder Creek Access Road
Reconstruct culvert Completed Nov-12 Dec-12
Boulder Creek Weir Renewal
Renew weir in Boulder creek Commenced
<25% Nov-12 Jun-13
Bulgun Creek Intake Screen
Replacement intake screen at Bulgun Creek
<75% complete
Oct-12 Mar-13
Innisfail Intake Raw Water Delivery Main
Design of new raw water delivery main from splitter to Innisfail WTP - DN300 to replace existing 2 No DN250 steel mains
In Planning TBA TBA
Intake Access Roads
Maintenance of south area access roads
Commenced <25%
Dec-11 Jun-13
River Pump Rebuild
Overhaul to improve efficiency and extend asset life
<50% complete
Oct-12 Apr-13
WATER TREATMENT
Innisfail Water Treatment Plant Clear Water Storage No.2
Install liner in Water Treatment Plant Clear Storage No. 2
In Planning Mar-13 Jun-13
Innisfail Water Treatment Plant
Continued construction and commissioning of Innisfail Water Treatment Plant
>75% complete
May-11 Mar-13
Nyleta DISC filtration
Purchase and install (DISC) filtration plant at Nyleta Water
Completed Jul-11 Sep-12
Palmerston Hwy Main Connection
Construct connection from the WTP to the DN300 main along the Palmerston Hwy
In Planning Jan-13 Jun-13
Water Fluoridation Project
100% funded by the Queensland Fluoridation Capital Assistance Program.
>90% complete
Dec-11 Mar-13
WATER DELIVERY
Bell Street Water Delivery Main Upgrade
Upgrade delivery infrastructure to Bell St Reservoir
Commenced <25%
Oct-12 May-13
Stoter's Hill Water Delivery Main
Design a reticulation main from the Stoter's Hill Reservoir to the reticulation system
<50% complete
Jan-13 May-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
WATER MAINS
Bruce Highway near Bells Creek Water Main Replacement
Replacement of section of 100mm water main on the Bruce Highway near Bells Creek Dump.
Completed Jun-12 Aug-12
Bruce Hwy, Goondi Hill Water Main Upgrade
System upgrade to meet fire flow DSS
In Planning TBA TBA
Bruce Highway Tully State High School DN225 Water Main Replacement
Replacement of failing DN225 trunk water main
Completed Jun-12 Jun-12
Ernest St DN100 Water Main Replacement
Replacement of 1930 Cast Iron water main
>90% complete
Nov-12 Feb-13
Flying Fish Point Road Main
Realignment of 225mm main Completed Nov-12 Jan-13
Innisfail Depot Flow Meter
Install water supply flow meters on the Innisfail Depot as identified IN SLMP
In Planning Feb-13 Jun-13
Innisfail Estate Pressure Zone
Install Reservoir control valve to service Innisfail estate from FFP reservoir
Completed Sept-12 Dec-12
Innisfail Swimming Pool Flow Meter
Install water supply flow meter on the Innisfail Swimming Pool as identified IN SLMP
In Planning Feb-13 Jun-13
Jaffa Road PRV installation
Install PRV at Jaffa Rd. Identified as part of the SLMP.
In Planning Feb-13 May-13
Jones Rd (Big Maria) DN100 Water Main Replacement
Replacement of 100mm water main at Jones Road east of Big Maria Bridge
Completed Jun-12 Aug-12
Lily Street DN100 Water Main Replacement
Continuation of works carried out 11/12 on main in Lily St Innisfail
Deferred Mar-13 Jun-13
Kelly Rd Water Main Replacement
Replacement of water main located along Kelly Road off Tully-Hull Heads Road
<75% complete
Aug-12 Mar-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
WATER MAINS (continued)
Kurrimine Beach Auto Scours
Installation of an adjustable timer controlled water reticulation system scour
Completed Mar-12 Aug-12
Old Tully Rd Main replacement
Repair Broken Main under culvert and replace 100m of main
<75% complete
Jan-13 Feb-13
Palmerston Highway DN100 Water Main Replacement
Replace failed section of water main and bore under highway culvert
Completed Oct-12 Nov-12
Rankin St DN100 Water Main
New main to remove water service road crossings
<50% complete
Dec-12 Mar-13
Skardon Rd Main Replacement
Renew Water 32mm Water Main along Skardon Rd
In Design Jan-13 Apr-13
Tully-Mission Bch Rd PRV Installation
Pressure Reducing Valve on Tully Mission Beach Road to reduce high pressures in Wongaling Beach during low demand periods
Commenced <25%
Feb-13 Jun-13
Tully Mission Bch Rd Trunk Main
Replace trunk main on Tully Mission Beach Road from Rainforest Drive to Mission Circle. Upgrade from 100mm to 225mm pipe for interconnection to northern scheme. Current PVC failing
In Design Jan-13 Jun-13
South Mission Bch Rd DN225 Water Delivery Main Renewal
Replace trunk main on South Mission Beach Road (turnoff) toward Tully 2.2km. Replace section with 225mm
In Design Feb-13 Apr-13
Upgrade fire flow DSS
Water System Upgrades identified in the Water Supply Scheme Planning Report
In Planning TBA TBA
Water Model Validation
Validate CCRC Water Planning Model and review planning upgrade requirements
Commenced <25%
Jan-13 May-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
WATER RESERVOIRS
Flying Fish Point Reservoir Relining
Reline Flying Fish Point Reservoir In Design Mar-13 Jun-13
Nyleta Scheme -Reservoir Land Acquisition
Purchase of land for the Nyleta Creek Water Supply Scheme Water Treatment Plant and reservoirs
Commenced <25%
Jan-13 TBA
Pingin Hill Reservoir Replacement
Replace reservoir at Pingin hill <50%
complete Jan-13 May-13
Tully Heads Reservoir Land Acquisition
Purchase block of land for booster pump station and reservoir near intersection of Tully/Hull Heads Road
Not Commenced
TBA TBA
Wheatley’s Hill Reservoir Land Acquisition
Acquire new land for Reservoir at Wheatley’s Hill
>90% complete
Aug-12 TBA
WATER PUMP STATIONS
Church St WPS Flow Meter
Install a flow meter at Church Street water pump station
Not Commenced
Jan-13 Mar-13
Mission Circle WPS Pump Station Upgrade
Upgrade Mission Circle Pump Station
Commenced <25%
Jan-13 May-13
WATER CHLORINATION SYSTEMS
Bulgun Creek Chlorinator
Bulgun Creek Chlorinator Upgrade Not
Commenced Jan-13 Apr-13
Cardwell Chlorine Pumps Upgrade
Replacement due to capacity requirements
Completed Nov-12 Jan-13
Jaffa Road Chlorinator
Install treatment process Not
Commenced Jan-13 Mar-13
Tully Depot CI2 Storage Upgrade
Increase wet season storage capacity for Chlorine at the Tully Depot
Completed Jul-12 Sep-12
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Job Title Job Description Status
Construction
Start Date
Finish Date
WATER MONITORING SYSTEMS
No. 4 Branch Chlorine Analyser
Purchase new chlorine analyser for installation in accordance with DWQMP
Completed May-12 Oct-12
Cowley Beach Radio Repeater Installation
Install SCADA repeater station on Cowley Radio Tower
<50% complete
Oct-12 Mar-13
Innisfail WTP Flow Meter
Install supply flow meters at Stotter Hill Reservoir to measure network flow to Innisfail and surrounding supply areas
>90% complete
Jul-12 Mar-13
Innisfail Water Intake SCADA
Upgrade existing SCADA for interfacing with new WTP
Commenced <25%
Jul-12 May-13
No. 4 Branch Chlorinator SCADA
Upgrade existing SCADA for interfacing with new WTP
Commenced <25%
Jan-13 May-13
Stoter's Hill Reservoir SCADA
Install new control board and SCADA for interface with new WTP
Commenced <25%
Jul-12 May-13
Tully Scheme Water Computer
Install and configure new SCADA computer for Tully Water Supply Scheme
Commenced <25%
Jan-13 Jun-13
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Job Title Job Description Status
Construction
Start Date
Finish Date
SEWERAGE CAPITAL
SEWER MAINS
12/13 Sewer Relining Program
Reline sections of pipe in catchment around SPS25 - targeting inflow and infiltration and collapsing pipes
<75% complete
Nov-12 Jun-13
12/13 Sewer CCTV Program
Preliminary CCTV works to be carried out in all areas. CCTV lines in catchment around SPS25 and SPS16 to identify possible issues for future relining program
<50% complete
Oct-12 Jun-13
Innisfail T1112-004 Sewer Relining Program
Program for the relining of sewers Completed Jan-12 Aug-12
Innisfail SPS 01 Rising Main
Design, then construct new DN 600 DI Rising Main form SPS 01 to the Sewage Treatment plant
In Planning TBA TBA
Innisfail Overflow Upgrades
Upgrade to increase the size of pump station overflows to reduce sewage surcharge in private property
Commenced <25%
Oct-12 Mar-13
Innisfail SPS 23 Overflow Upgrade
Upgrade size and screening capacity <75%
complete Nov-12 Feb-13
Mission Beach/ Tully Sewer Rising Main
Replace failed section of rising main Completed Oct-12 Jan-13
Tully T1112-0004 Sewer Relining Program
Program for the relining of sewers Completed Jan-12 Aug-12
Tully Showgrounds PS VSD Install
Install new Drives into showgrounds Pumps station to dampen flow to Tully STP
Completed Dec-12 Feb-13
Campbell St Tully Sewer Relining
Reline and/or refurbish all manholes in Campbell Street (Tully) sewer reticulation zone
Completed Aug-12 Jan-13
Tully Sewerage Scheme Upgrade Stage 2
Stage 2 upgrades of the Tully Sewerage Scheme
Completed Jan-12 Dec-12
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Job Title Job Description Status
Construction
Start Date
Finish Date
SEWAGE PUMP STATIONS
Innisfail SPS 11 Replacement
Design Sewage Pump Station structure, mechanicals and electricals
In Design Jan-13 Mar-13
Innisfail SPS 05 Upgrade
Upgrade Sewage Pump Station structure, mechanicals & electricals
Completed Nov-10 Jul-12
Innisfail SPS 04 Upgrade
Upgrade Sewage Pump Station structure, mechanicals & electricals
Completed Sep-10 Jul-12
Innisfail - SP016 Upgrade
Renew Sewage Pump Station structure, mechanicals and electricals
Completed Jan-11 Sep-12
Innisfail SPS 21 Blackwood Street
Design and Construct Sewage Pump Station structure, mechanicals & electricals. Align to road upgrade project and TMR intersection works.
<50% complete
Oct-12 Mar-13
Nicotra Rd, Tully SPS Enclosure
Construction of enclosure for WH&S issues
Deferred TBA TBA
Innisfail SPS 24 Odour Control
Odour control unit to be fitted Not
Commenced Apr-13 Jun-13
Innisfail SPS Paging Systems
Install paging system on SCADA computer
Completed Sep-12 Jan-13
Tully SPS 02 refurbish
Refurbish SPS Pump 2 Main Transfer PS
>90% complete
Aug-12 Mar-13
Tully High School SPS Upgrade
Switchboards, pumps and ancillaries Completed Jan-12 Oct-12
Tully STP Septic Rec Facility
Modify Tank Protection Structure Completed Dec-12 Jan-13
Tully Wildsoet SPS Upgrade
Switchboards, pumps and ancillaries Completed Jan-12 Dec-12
SEWAGE TREATMENT PLANTS
Innisfail - STP Upgrade
Construction of Innisfail STP >90%
complete Oct-10 Feb-13
Tully Gear box clarifier bridge
Replacement of the gear box on the clarifier bridge
Completed Jul-12 Jul-12
Tully STP Redundancy Design & Construct
Design augmented STP elements for redundancy
In Planning TBA TBA
Tully Showgrounds Pump Station VSD Install
Augment showgrounds pump station with VDS to increase control of and stability of flow into Tully STP
>90% complete
Nov-12 Mar-13
Cardwell Treatment Plant
Design and Construct Cardwell Sewage Scheme
In Planning TBA TBA
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Link to Corporate Plan:
Outcome 4.2 – Achieve best practice asset management Outcome 2.5 – Improving water and waste water management practices Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications: 2012-2013 Budget Tracking Report prepared by:
Kerry Osmond - Co-ordinator, Productivity & Performance Report authorised by: David Trotter - Director, Works Report created date: 7 February 2013
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6. COMMUNITY
6.1 REVIEW OF LIBRARIES COLLECTION DEVELOPMENT POLICY NO. 4.6.3
Author & Officer's Title: Alexis Adams - Manager Library Services
Meeting Date: 14 February 2013
Executive Summary:
Council's Libraries Collection Development Policy, applying to all branches of the Cassowary Coast Libraries, was adopted 10 September 2009 and is now due for review. The changes are minor and include the alteration of the title of the Responsible Officer to Manager Library Services and some minor grammatical corrections. Recommendation:
“That Council adopt the revised Libraries Collection Development Policy No. 4.6.3.”
Background: The current policy was prepared during the review of library services conducted in 2009. Since then the title of the Responsible Officer has changed from Library Services Coordinator to Manager Library Services. Some minor grammatical errors have been identified and the opportunity taken to correct these. Link to Corporate Plan:
Outcome 1.1 – Provide community services and facilities. Outcome 4.5 - Provide great customer service across the region. Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: A revised Libraries Collection Development Policy needs to be adopted by Council. Financial & Resource Implications: Nil Report prepared by:
Alexis Adams - Manager Library Services Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 23 January 2013
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6.2 REVIEW OF LIBRARIES MEMBERSHIP POLICY NO. 4.6.1
Author & Officer's Title: Alexis Adams - Manager Library Services
Meeting Date: 14 February 2013
Executive Summary:
Council's Libraries Membership Policy, applying to all branches of the Cassowary Coast Libraries, was adopted 10 September 2009 and is now due for review. The changes are minor and include the alteration of the title of the Responsible Officer to "Manager Library Services". Recommendation:
“That Council adopt the revised Libraries Membership Policy No. 4.6.1.”
Background: The current policy was prepared during the review of library services conducted in 2009. Since then the title of the Responsible Officer has changed from Library Services Coordinator to Manager Library Services. The 2009 Policy offers free membership to any permanent resident of Queensland. Although staff have always offered free membership to Cassowary Coast Regional Council ratepayers who are residents of other jurisdictions, it is appropriate that this circumstance is included in Council's policy document. The qualification relating to rental receipts - "minimum 8 weeks including caravan rentals" - has been removed. Staff have found this confusing and of no assistance in determining eligibility for membership. Link to Corporate Plan:
Outcome 1.1 – Provide community services and facilities.
Outcome 4.5 – Provide great customer service across the region Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: A revised Libraries Membership Policy needs to be adopted by Council. Financial & Resource Implications: Nil. Report prepared by:
Alexis Adams - Manager Library Services
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Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 23 January 2013
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6.3 REVIEW OF PUBLIC INTERNET ACCESS POLICY NO. 4.6.2
Author & Officer's Title: Alexis Adams - Manager, Library Services
Meeting Date: 14 February 2013
Executive Summary:
Council's Public Internet Use Policy, applying to all branches of the Cassowary Coast Libraries, was adopted 13 May 2010 and is now due for review. The changes recommended relate to Section 7.5 Bookings. The major change being considered is to remove the charge for internet access at all library branches. At present limited free access is provided to local residents and other users are charged an hourly fee. Recommendation:
“That Council adopt the revised Public Internet Use Policy No. 4.6.2.”
Background: The current policy was prepared during the review of library services conducted in 2009. Since then there has been a significant increase in materials no longer offered in print format, but only in an online format. A new Services Level Agreement with the State Library of Queensland has also come in to effect. The provision of free internet access is now specifically named as a core public library service in the Service Level Agreement between Council and the State Library Board of Queensland and therefore, under the terms of this Agreement, should be provided free of charge. Many other Queensland public libraries, including the neighbouring Hinchinbrook Library, provide free internet access. All Victorian public libraries also offer this as a free service. The philosophy behind public libraries is to provide free access to information for all, regardless of format. In recent times the availability of print materials has begun to decline as more material (Including much government information) is exclusively available in electronic format. Already many job applications, driving license tests and work qualifications can only be conducted online. Considering the rapid development and uptake of technology, this situation will not reverse. A recent survey conducted by State Library of Victoria (SLV) and Public Libraries Victoria Network (PLVN) on internet and PC usage in Victorian public libraries found that public libraries play a critical and unique role in supporting citizens in this digital age by providing free, reliable access to the internet in a safe and comfortable environment with access to staff who can assist them in its use and provide access to unique information sources not readily available to the general public. By charging for internet access Council is re-enforcing the "digital divide" between those with easy access to technology and those without. This directly disadvantages almost half of the population of our region who do not have home internet connections and is in direct opposition to the purpose of providing a public library service.
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The cost of providing an internet service to the public is no different in principle to the cost of acquiring and housing the print collections that were the core of public libraries' services through the 19th and 20th centuries. Link to Corporate Plan: Outcome 1.1 – Provide community services and facilities. Outcome 1.2 – A connected and engaged community. Outcome 4.5 - Provide great customer service across the region. Consultation: Nil Legal Implications (Statutory basis, legal risks): Nil Policy Implications: A revised Public Internet Use Policy needs to be adopted by Council. Financial & Resource Implications: During his recent review of IT Services, Brett de Chastel was surprised to learn that this service was not free and asked whether the income of the fee-based service was actually more than the cost of administration. On average only 10% of internet bookings are paid bookings. The average annual income from internet fees over the last three years has been 15% of the libraries' income from fees and charges (approximately $2,500 per annum). The staff time expended in explaining the fairly complicated rules and taking money when required means it costs approximately 25% more than the income received to administer the current booking system. There will, therefore, be negligible financial impact from the removal of fees for internet access. There are private enterprises that offer internet access, but not all of them charge for this service. The Libraries regularly refer customers to other service providers when access is not available or the service required is not offered by the Libraries. Report prepared by:
Alexis Adams - Manager, Library Services Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 23 January 2013
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6.4 UPDATE OF 2013 AUSTRALIA DAY CELEBRATIONS
Author & Officer's Title: Kathryn Barnett - Cultural & Recreational Development Officer
Meeting Date: 14 February 2013
Executive Summary:
The purpose of this report is to update Councillors on the proceedings that occurred for the Cassowary Coast Regional Council's Australia Day celebrations for 2013. Recommendation:
“That report be received.”
Background: The purpose of this report is to update Councillors on the proceedings that occurred for the Cassowary Coast Regional Council's Australia Day 2013 celebrations held in the dual locations of the Flying Fish Point CWA Hall and the Innisfail Shire Hall. A free public breakfast was hosted by the Flying Fish Point Country Women's Association celebrating both their 25th and final year of hosting Innisfail's Australia Day breakfast and attracted approximately 500 people. This was followed by Council's official Australia Day awards ceremony which also welcomed seventeen (17) new citizens from across the Council region. There were in excess of 300 people in attendance for the ceremony. The Award winners are listed below:
Citizen Award (Senior) Thelma Mellick
Citizen Award (Junior) Jack Marturia
Community Event of the Year Peers of Support Signature Ball & Masters Match
Sports Award (Junior) Layne Bennett
Sports Award (Senior) Brenton Edwards
Sports Administrator Award John Stacey
Cultural Award (Junior) Emma Stewart
Cultural Award (Senior) Lesley Elliott
Environment Award (Junior) Briony Kopp
Environment Award (Senior) Bernard Holden
Achievement Award - 1 Friends of the Foundation
Achievement Award - 2 Mission Beach Community Arts Centre
Achievement Award - 3 Stephanie Berger
Achievement Award - 4 Zoe Dunne
Achievement Award - 5 Montanna McAvoy
Excellence Award Radio 4KZ
Australia Day Award nominations were first promoted in September 2012. On the closing nomination date of 21 December 2012, thirty-two (32) nominations were received covering all categories. Promotion of the awards process was sought through the Council's website, radio, local papers, 'At Your Leisure' community newsletter and community meetings.
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Link to Corporate Plan:
Outcome 1.3 – Build on our sense of community and pride
1.3.4 Continue to support community groups and organisations which provide services to their local communities.
1.3.5 Assist in building capacity and provide an appropriate level of support to community groups and organisations which provide services to their local communities. Consultation: Meetings were held through 2012 with both Council officers and Flying Fish Point Country Women's Association (CWA) to establish commitment to the celebrations and to engage local entertainment. Consultation with community stakeholders has identified the Lions Club of Cardwell as the most appropriate organisation to facilitate the 2014 Australia Day breakfast and to work with the Community Development Officer to deliver a collaborative community event. At the awards assessment meeting held 10 January 2013, the Assessment Committee determined the location for the 2014 event rotation be moved forward to Cardwell to coincide with and enhance the Cardwell 150 year celebrations. As per the Australia Day rotation model, future event locations will be: 2015 Mission Beach 2016 Tully 2017 Innisfail Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications:
An allocation of $5,250.00 has been provided for in the 2012/2013 financial year budget. Report prepared by:
Kathryn Barnett - Cultural & Recreational Development Officer Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 30 January 2013
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6.5 CHANGES TO STRUCTURE OF ECONOMIC DEVELOPMENT REFERENCE GROUP (EDRG)
Author & Officer's Title: Shenal Basnayake - Economic Development Officer
Meeting Date: 14 February 2013
Executive Summary:
The Economic Development Officer (EDO) following on from a period of consultation with members of the Economic Development Reference Group (EDRG) has made some changes to the structure of the EDRG resulting in the reduction of meetings from monthly to quarterly, thereby making the EDRG more strategically focussed and establishing three independent operational groups. Recommendation:
“That Council note the changes to the Economic Development Reference Group (EDRG).”
Background: The EDRG has been in existence since late 2010 and was one of the first initiatives that the EDO undertook upon joining Council in mid 2010. The role of the EDRG at the time of establishment was to basically provide the EDO with access to a group of industry and business community leaders that would assist the EDO in discharging his duties. Upon establishment of the EDRG, the EDO provided Council with an outline of the reference group, including its charter. The EDRG was only established for a few months before Cyclone Yasi devastated the region, as such the group was able to readily convert to the economic recovery group. This however resulted in the EDRG being involved for much of its time in natural disaster recovery activities, at the cost of its normal duties. In mid 2012, the Economic Development Officer (EDO) based on discussions with members of the Economic Development Reference Group (EDRG) undertook a survey to gauge the relevance, structure and operations of the EDRG. Members felt that based on the experience of the previous years and based on the changing nature of economic development and local government involvement in economic development activities, that it was time to undertake a review of the group. As such the EDO developed an online survey that was sent to members of the EDRG. The survey results indicated clearly that the EDRG was an important forum for discussing both Cassowary Coast and far north Queensland economic development matters. All respondents felt that the meetings provided a forum for discussing topics of interest to local industry, keeping up to date on developments within the Cassowary Coast region, helping participants understand the best ways to assist the development of the Cassowary Coast region and helping participants understand how best to integrate the work being carried on at a broader FNQ regional level into the Cassowary Coast region.
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Major Changes The survey results indicated that the previous format of monthly meetings was not deemed effective and the choice of quarterly meetings was the most preferred option as this would enable participants to focus on the most strategic and critical of matters. This would therefore mean a maximum of four (4) meetings per year. Timeframes for meetings are to remain the same, commencing at 11am and finishing at 2pm. Meetings are to continue to be held throughout the region, with the first meeting being held in Cardwell in January 2013. A new concept is to introduce site visits to points of interest, for example at the first meeting in Cardwell, participants will be taken on site to the Cardwell foreshore development to experience and understand first hand the work being undertaken. The survey results further indicated that the previously established three sub groups (Investment Attraction; Infrastructure & Planning: Jobs, Training and Business Events), should be reorganised and given more independence to operate. As such three new groups were organised (Cassowary Coast Investment Attraction, Cassowary Coast Industry Taskforce, Cassowary Coast Business Events). The Cassowary Coast Industry Taskforce (CCIT) was established prior to the reorganisation of the EDRG but being mindful of its possible integration into the EDRG. The benefit of the new group structures are that they are led by industry but provide reporting to the EDRG. This provides industry and the business community with direct control over the projects they wish to pursue, subject to all projects addressing one or more of the priority actions within the pillars of the Cassowary Coast Economic Development Plan, Tropical Futures 2016 and any subsequent plan. As such any major projects that the three groups wish to undertake can be officially endorsed by the EDRG and included by the EDO during budget planning time. Attached for the information of Councillors is the new EDRG charter. Link to Corporate Plan:
Outcome 1.2 – A connected and engaged community
1.2.3 Establish a process for community input and feedback as a means of listening to community needs and issues across the whole region.
1.2.5 Consult with the community in the development of new policies, plans or strategies, where practical.
Outcome 1.5 – Build partnerships with the Cassowary Coast community
1.5.1 Identify opportunities to partner with community organisations (e.g. Chambers of Commerce, Traditional Owners, environmental groups, cultural groups, sporting associations etc) in the Cassowary Coast Region to assist with delivering strategies in this Corporate Plan.
1.5.3 Partner with key agencies in the region (e.g. Terrain) in the provision of services that will benefit the region.
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Outcome 3.1 – Encourage development of new business and emerging industries
3.1.2 Develop and implement a Regional Economic Development Strategy to encourage new investment to the region and to support the expansion of existing business and industry.
Outcome 3.2 – Foster development and expansion of existing business and industry
3.2.4 Support existing business enterprises through the provision of information and networks using Council’s economic development resource. Consultation: Members of the Economic Development Reference Group Legal Implications (Statutory basis, legal risks): Nil Policy Implications: Nil Financial & Resource Implications: Nil Report prepared by:
Shenal Basnayake - Economic Development Officer Report authorised by: Vince O'Brien - Acting Director, Community Services Report created date: 8 January 2013
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7. PLANNING & ENVIRONMENT
7.1 REQUEST TO PURCHASE RESERVE FOR PARK RECREATION - LOT 8 ON RP745464
Author & Officer's Title: Aletta Nugent - Manager Strategic Planning
Meeting Date: 14 February 2013
Attachment 1 - Map of Lot 8 on RP745464
Attachment 2 - Aerial photograph of locality
Executive Summary:
Council has received correspondence from a person (the "applicant") interested in using the Reserve for Park Recreation described as Lot 8 RP745464, located on Old Tully Road, Maadi for rural residential purposes. The applicant has asked whether Council would be willing to relinquish its trusteeship of the reserve to allow the reserve to be sold or leased for this purpose, or otherwise whether Council would be willing to lease the land to the applicant. Recommendation:
“For Council's determination."
Background: Council is in receipt of correspondence from a person (the "applicant") in relation to the Reserve for Park Recreation described as Lot 8 RP745464 and located on Old Tully Road, Maadi. The applicant has an interest in purchasing the property, which is currently vacant parkland. The land was set aside as a Reserve for Park Recreation in 1990 as part of the establishment of a 7 lot rural residential subdivision at the corner of Hogan Road and Old Tully Road. The applicant has asked whether Council has any future interest in the property and whether Council would have any objection to relinquishing trusteeship of the reserve. If Council is willing to relinquish trusteeship, the applicant intends to apply to the Department of Natural Resources and Mines (DNRM) for the revocation of the reserve and then apply to either lease or purchase the land for rural residential purposes. The applicant has also asked whether Council would be willing to issue a trustee lease for the land. This is unlikely to be feasible, given that the use of the land for rural residential purposes is clearly inconsistent with the purpose of the reserve (Park Recreation). A full land management plan would be required, and even then there is no guarantee that Council would be allowed by the DNRM to issue the trustee lease given the inconsistency between the purpose of the reserve and the intended secondary use.
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As stated, the subject lot was created as part of a rural residential subdivision established in the late 1980s - early 1990s. The lot was dedicated as a park to fulfil the park contribution obligation for the subdivision. Often, land set aside as park in fulfilment of the park contribution is chosen by the developer due to its unsuitability for use for residential purposes. It is common for such lots to be flood prone, accommodate drainage from adjacent land or contain watercourses. Based on the information included in the original subdivision application file, there is nothing to suggest that this is the reason the subject lot was chosen as the park contribution. A visual inspection and information from the Council officer responsible for slashing the lot indicate the lot is relatively unconstrained, however Council cannot guarantee that the lot is not affected by some constraint that would impact on its use for residential purposes. We are aware that in 2000 Council approved the construction of electricity infrastructure on the lot, in the form of an extension of the existing overhead power lines to service the lot behind the park. This electricity infrastructure is unobtrusive, and appears to run along the northern edge of the lot. Should the conversion of the lot to freehold proceed, an easement will need to be established over the land containing the electricity infrastructure. All of the rural residential lots created as part of the subdivision were provided with a reliable water supply through the installation of a bore. The subject lot contains no such infrastructure, and the provision of reliable water supply would need to be made prior to the establishment of a residential activity on the site. The lot does not contain any park infrastructure, nor does it appear to be used for its dedicated purpose. The lot is periodically slashed by Council, but this activity is complicated by the current (unauthorised) use of part of the lot by an adjacent landholder as a storage facility and cropping area for that landholder's commercial nursery business. Council's Manager Community Facilities has advised that he has no objection to Council relinquishing trusteeship of the reserve. A visual inspection of the lot shows that its configuration is irregular, but that it still may be suitable for a residential purpose. A heavily vegetated area, which appears to contain a gully, separates the front cleared section of the lot from the rear cleared section of the lot. Access to both cleared sections is poor and would need to be improved to allow any meaningful use of the lot. Access is currently obtained from the unconstructed road reserve containing Hogan's Creek which runs along the northern edge of the lot. A basic gravel track runs along this road reserve which provides access to the lot behind the reserve. Establishing access from Old Tully Road would be impractical as the subject lot is elevated from the road surface. Overall, the appearance of the land is that of a private lot, with this impression enhanced by the use of the land by the adjacent landholder. The land would not appear suitable for use as a standard park without improvements to its appearance and access. It should be noted that Council does not stand to benefit financially from any sale of the property by the State. Council will however be relieved of the obligation to maintain the lot. Council has no policy on how to deal with requests of this nature. There are apparent benefits to the relinquishment of the lot as a Reserve for Park Recreation and it seems clear the reserve is not required or used as a park. However, there are some obstacles that would need to be overcome to allow the use of the land for residential purposes, such as the establishment of access and a reliable water supply, and the creation of an easement over existing power infrastructure. These issues are able to be resolved and it would not be Council's responsibility to oversee their resolution.
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Ultimately, Council needs to consider this matter and how it wishes to deal with requests of this type. Council's response will be dependent upon the adoption of a policy position by Council in relation to these sorts of matters. Following Council's consideration and decision in relation to this request, a Council policy will be developed to guide the handling of future requests of this type. Link to Corporate Plan: Key strategy 1.1.16 - Continue to provide essential community services such as parks and reserves, aquatic centres, sporting facilities, cemeteries etc. that support the lifestyle of our communities Consultation: Officers within the Planning and Environmental Services Department and the Community Services Department were consulted in preparing this report. Legal Implications (Statutory basis, legal risks): Nil. Policy Implications: Council's decision in relation to this matter will inform the preparation of a Council policy to guide the handling of future requests of this type. Financial & Resource Implications: Relinquishment of trusteeship will absolve Council's management and maintenance responsibilities in relation to the reserve. However, Council will not benefit financially from any sale of the land by the State. Report prepared by:
Aletta Nugent - Manager, Strategic Planning
Report authorised by: John Pettigrew - Director, Planning & Environmental Services Report created date: 25 January 2013
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Attachment 1 - Map of Lot 8 on RP745464
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Attachment 2 - Aerial photograph of locality
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7.2 CCRC SOLID WASTE MANAGEMENT STRATEGY - COMMUNITY CONSULTATION OUTCOMES REPORT
Author & Officer's Title: Geoffrey Wilson - Manager, Environmental Services
Meeting Date: 14 February 2013
Executive Summary:
The Council's 'draft' Waste Management Strategy was available to the Cassowary Coast community for public comment during the period 30/10/12 - 9/12/12. The Community Consultation Outcomes report outlines the consultation process, the process which was undertaken to capture community input and the feedback provided by the community. The report contains the proposed strategic actions presented to the community and their response. This report is provided 'Under Separate Cover' due to its size. The next step is to consider the community responses in the final strategy for Council. Recommendation:
“That: 1. the report be received and noted; and 2. the recommendations put forward by the community be considered in the
development of the 'final' Cassowary Coast Solid Waste Management Strategy.”
Background: The Council was established in 2008, following amalgamation of Johnstone and Cardwell Shire Councils. Prior to amalgamation both Councils had their own Waste Management Strategies and different Waste Management Programs. A 'draft' Strategy has been prepared for the new Council providing an assessment of the existing Waste Management facilities, operations and Resource Recovery Programs. The 'draft' Strategy recommends the implementation of programs which are common throughout the Council and provide opportunities to improve the Waste Management Program in line with best practice. As well as being sound business sense, it is also a legislative requirement (Waste Reduction and Recycling Act 201) to have a Solid Waste Management Strategy in place. Community Consultation Legislation requires the Council to conduct a community consultation process on the 'draft' Strategy and to consider community feed back when adopting the 'final' Strategy. Consultation took place between 30/10/12 and 9/12/12. The process was designed to receive comment from the community in relation to the actions being proposed in the Strategy, to generate discussion within the community and to capture ideas for the Council to consider.
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The consultation process was multi-faceted:
The 'draft' Strategy in its entirety was placed on the CCRC website (30 October 2012) to allow the community the opportunity to respond;
The 'draft' Strategy was also made available on the Council’s Facebook for comment;
A Community survey was placed on-line and also made available at community events;
Five Community meetings were held at population hubs throughout Cassowary Coast where the Strategy was formally presented and community input was received;
Community members and Industry groups were invited to participate in Focus groups to workshop the Strategy. Due to an overall lack of response from the 'industry' sector, this workshop was cancelled and replaced with two face-to-face meetings with interested stakeholders;
CCRC staff set up an Information Booth at the Community markets in Innisfail, Tully, Mission Beach and Cardwell during November; and
Information packages were made available at each of the Council's Libraries and Customer Service points.
The Consultation process was developed by consultants, Working Visions to provide the maximum opportunity for community participation. Extra emphasis was placed on Waste Industry and interested community groups to participate. The community were made aware of the consultation process through:
The local newspapers weekly using advertisements and local stories;
The local ABC rural radio and 4KZ;
Some school newsletters;
Direct email to community groups and organisations;
Advertisements in each of the libraries and community service centres.
CCRC website and Facebook;
Direct email to all Council staff. Participation The following table is a summary of the participation numbers recorded by the consultant. Details of participation data are included in the attachments to the report.
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Activity Numbers
Individuals consulted with during the process 257
Documents downloaded from the CCRC website 201
Number of persons downloading the WMS from the CCRC website 88
WMS website visits 450
Number completing the WMS survey 42
Ideas from the ideas wall (ideas or dot responses) 652
Report Outcomes The community were presented with seventeen actions proposed in the strategy. These are detailed in Chapter 6 of the attached report. Only one proposed action was not supported. This action involved the transportation of all waste to Stoters Hill, Innisfail once the life at the current Tully landfill was expended. The alternate proposal for the investigation of expansion of the current site was strongly supported. Of the remaining fifteen proposals four were supported and eleven strongly supported. Link to Corporate Plan:
Outcome 2.4 – Striving for best practice waste management Outcome 4.2 – Achieve best practice asset management Consultation: Councillors, relevant Council officers, other like Councils and other agencies, including State Government officers and the Cassowary Coast community were consulted. Legal Implications (Statutory basis, legal risks): The Strategy is a legislative requirement of the Queensland Waste Reduction and Recycling Act 2011 and its regulation. Policy Implications: To be determined Financial & Resource Implications: The outcome of the Strategy will determine the financial and resource implications of the Solid Waste Management program within Environmental Services. Report prepared by:
Geoffrey Wilson - Manager, Environmental Services Report authorised by: John Pettigrew - Director, Planning & Environmental Services Report created date: 1 February 2013
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8. CORPORATE
8.1 QUARTERLY PROGRESS REVIEW - CCRC OPERATIONAL PLAN 2012/13 AS AT 31 DECEMBER 2013
Author & Officer's Title: Nancy Gassin - Corporate Governance Coordinator
Meeting Date: 14 February 2013
Executive Summary:
The Council adopted its 2012/13 Operational Plan on 26 July 2012. The Operational Plan outlines the activities proposed to be undertaken during the 2012/13 financial year which will contribute to the achievement of the strategies outlined in the Corporate Plan. The second quarterly review of the 2012/13 Operational Plan has been completed and a copy is provided 'Under Separate Cover' due to its size. Recommendation:
“That the quarterly review of the 2012/13 Operational Plan to 31 December 2012 be received and its contents noted.”
Background: Attached for the information of Councillors is the second progress report for the 2012/13 financial year which highlights the outcomes achieved against the individual activities contained in the organisational responsibility for the nominated activities. You will note that a colour-coded system has been used to illustrate the status of the activity or projects. Officers have been asked to categorise the status of the activities as follows: 1 Green - On Target (where an activity has been completed or is on track to meet the
targets) 2 Yellow - Monitor (where an activity is progressing or has not commenced) 3 Red - Requires Action (where an activity is not on track and will require action in
order to achieve the targets) Brief comments have been included when considered appropriate. Link to Corporate Plan:
Outcome 4.4 – Compliance with legislative obligations
4.4.1 Ensure compliance with our legislative obligations.
4.4.2 Enforce the Council’s own regulations in a consistent and fair manner. Consultation: Each Department has provided input into the preparation of the progress report.
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Legal Implications (Statutory basis, legal risks): Compliance with the requirements of Section 122 (2) of the Local Government (Finance, Plans and Reporting) Regulation 2010. Policy Implications: Nil Financial & Resource Implications: The 2012/13 budget reflects the activities outlined in the Operational Plan. Report prepared by:
Nancy Gassin - Corporate Governance Coordinator Report authorised by: Peter Cochrane - Director, Corporate Services Report created date: 4 February 2013
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9. NOTICE OF MOTION
9.1 NOTICE OF MOTION - PROPOSAL TO INSTALL A COVERED WALKWAY, EDITH STREET, INNISFAIL
Recommendation:
“That Council officers be asked to prepare a report that includes design concepts and costings for an 'Edith Street covered walkway' and this report then be referred to the 2013/14 budget deliberations for consideration by Council."
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10. GENERAL BUSINESS
Nil
11. CONFIDENTIAL
Nil