Agenda of General Meeting - Wednesday, 27 May 2020...2020/05/27 · General Meeting Agenda 27 May 2020 Page 2 NOTICE OF GENERAL MEETING To: Cr Rachel Chambers (Mayor) Cr Robert Radel

AGENDA

General Meeting

27 May 2020

General Meeting Agenda 27 May 2020

Page 2

NOTICE OF GENERAL MEETING

To: Cr Rachel Chambers (Mayor)

Cr Robert Radel (Deputy Mayor/Division 6) Cr Melinda Jones (Division 1) Cr Leslie Hotz (Division 2) Cr Susan Payne (Division 3) Cr Dael Giddins (Division 4) Cr Michael Dingle (Division 5)

Please be advised that the General Meeting of the North Burnett Regional Council will be held at the Gayndah Local District Disaster Centre on Wednesday, 27 May 2020 commencing at 9:00am.

An agenda is attached for your information.

Rachel Cooper Chief Executive Officer


Page 3

Order Of Business

1 Welcome/Housekeeping ...................................................................................................... 5

2 Apologies/Leave of Absence .............................................................................................. 5

3 Deputations/Petitions .......................................................................................................... 5

10:00am - Burnett Inland Economic Development Organisation

4 Notices of Motion ................................................................................................................. 5

5 Notification of Other Business by Councillors .................................................................. 5

6 Declarations of Interest ....................................................................................................... 5

7 Confirmation of Minutes ...................................................................................................... 6

7.1 Minutes of the General Meeting held on 4 March 2020 ............................................ 6

7.2 Minutes of the General Meeting held on 29 April 2020 ........................................... 13

8 Office of the Chief Executive Officer ................................................................................ 22

8.1 Service Delivery Review Program .......................................................................... 22

8.2 2019-20 Operational Plan - Q3 Progress Report .................................................... 27

8.3 Wide Bay Burnett Regional Organisation of Councils (WBBROC) Chair Nomination ............................................................................................................. 52

8.4 Election of the Local Government Association of Queensland' s (LGAQ) Policy Executive District Representative for the period 2020-2024 ................................... 54

9 Corporate and Community ................................................................................................ 58

9.1 Finance Report to 30 April 2020 ............................................................................. 58

9.2 Delgations Register - Annual Update ..................................................................... 70

9.3 Lease to Telstra - Monto (Lease A Lot 3 RP168734) .............................................. 72

9.4 Drought Communities Programme - Mt Perry ......................................................... 79

9.5 Lease renewal via s 236 LG Reg Exception - to existing tenant - community organisations .......................................................................................................... 91

9.6 Small Halls Funding Program ................................................................................. 99

9.7 Major Events Grants 2020 .................................................................................... 115

10 Works................................................................................................................................ 119

Nil

11 Councillor Reports ........................................................................................................... 119

Nil

12 Other Business Determined by Resolution for Agenda Inclusion................................ 119

13 Confidential Reports ........................................................................................................ 120

13.1 Proposal Options - Recovery of Outstanding Rates ............................................. 120

13.2 Tender No. 2909_2019-20_TTB_36 Operation of Eidsvold Swimming Pool ......... 120

14 Closure of Meeting ........................................................................................................... 121


Page 4


Page 5

1 WELCOME/HOUSEKEEPING

2 APOLOGIES/LEAVE OF ABSENCE

3 DEPUTATIONS/PETITIONS

4 NOTICES OF MOTION

5 NOTIFICATION OF OTHER BUSINESS BY COUNCILLORS

6 DECLARATIONS OF INTEREST


Item 7.1 Page 6

7 CONFIRMATION OF MINUTES

7.1 MINUTES OF THE GENERAL MEETING HELD ON 4 MARCH 2020

Doc Id: 988659

Author: Natalie Zillman, Information Coordinator

Authoriser: Rachel Cooper, Chief Executive Officer

Attachments: 1. Minutes of the General Meeting held on 4 March 2020

RECOMMENDATION

That the Minutes of the General Meeting held on 4 March 2020 be confirmed.

General Meeting Minutes 4 March 2020

Page 7

MINUTES OF NORTH BURNETT REGIONAL COUNCIL GENERAL MEETING

HELD AT THE EIDSVOLD BOARDROOM ON WEDNESDAY, 4 MARCH 2020 AT 9:00am

COUNCILLORS: Mayor Cr Rachel Chambers, Deputy Mayor Cr Faye Whelan, Cr Paul Lobegeier, Cr Peter Webster, Cr John Zahl, Cr John Bowen, Cr Robert Radel,

OFFICERS: Rachel Cooper (Chief Executive Officer), Tony Klein (General Manager Corporate and Community), Natalie Zillman (Information Coordinator)


The Mayor declared the meeting open and welcomed all attendees.


Nil


Nil

4 NOTICES OF MOTION

Nil


5.1 COUNCILLOR ACCEPTABLE REQUESTS GUIDELINES

RESOLUTION 2020/22

Moved: Cr Paul Lobegeier Seconded: Deputy Mayor Cr Faye Whelan

That the Councillor Acceptable Requests Guidelines be added to the agenda. 7/0 CARRIED

5.2 AERODROME MAINTENANCE SERVICE LEVELS

RESOLUTION 2020/23

Moved: Cr Peter Webster Seconded: Cr Paul Lobegeier

That the Aerodrome Maintenance Service Levels be added to the agenda. 7/0 CARRIED


That it be duly noted that pursuant to 175E of the Local Government Act 2009 Cr Faye Whelan declared a perceived conflict of interest in agenda item 10.1 Archer Park Community Centre – Update due to the Councillors membership of the Archer Park Community Centre. In accordance with section 175E (4) of the Local Government Act 2009, Councillors decided that Cr Whelan may


Page 8

have a perceived conflict of interest in the matter and would remove herself from the meeting while the motion is debated and the voted is taken.10.1 Cr Whelan Management Member Archer Park withdraw from the meeting


7.1 MINUTES OF THE GENERAL MEETING HELD ON 5 FEBRUARY 2020

RESOLUTION 2020/24

Moved: Cr Robert Radel Seconded: Cr John Zahl

That the Minutes of the General Meeting held on 5 February 2020 be confirmed. 7/0 CARRIED

8 OFFICE OF THE CHIEF EXECUTIVE OFFICER

Nil

9 CORPORATE AND COMMUNITY

9.1 BUSINESS STREETSCAPE REPORT

RESOLUTION 2020/25

Moved: Deputy Mayor Cr Faye Whelan Seconded: Cr John Bowen

That Council receive this report and approve the following Streetscape Funding application:

1. Mundubbera Pharmacy – Re-sheet top facade of the building - $1000.

7/0 CARRIED

9.2 DNRME REQUEST FOR COUNCIL'S VIEWS - RENEWAL OF TERM LEASE 233345 - LOT 69 YL1029

RESOLUTION 2020/26

Moved: Cr Paul Lobegeier Seconded: Cr John Zahl

That the Department of Natural Resources, Mines and Energy be advised that:

1. Council is not aware of any issues and has no requirements, including issues surrounding any local non-indigenous cultural heritage values, that the Department should consider when assessing this application; and

2. Council offers no objection to the renewal of this Lease. 7/0 CARRIED


Page 9

9.3 REGIONAL ARTS DEVELOPMENT FUND (RADF) 2019-20 ROUND 2 RECOMMENDATIONS

RESOLUTION 2020/27

Moved: Cr Paul Lobegeier Seconded: Cr Peter Webster

That:

1. The Regional Arts Development Fund (RADF) 2019-20 Round 2 Recommendations Report be received as presented.

2. Council endorse the following Regional Arts Development Fund (RADF) applications as recommended:

(a) Greg Huglin – Noosa Film Academy Workshop Incursion Roadshow - $4,938.00

(b) Cilla Pershouse – Young at Heart - $6,750.00

(c) Friends of RM Inc – Leathercraft Workshops – $1,625.00

(d) Margaret Kelly – Auspiced by QCWA – Kurrimine Handcraft School - $3,240.00

3. Council endorse the successful acquittal of the following Regional Arts Development Fund (RADF) outcome reports:

(a) Mt Perry Community Development Board – Christmas in July - $6,375.00

(b) Tyrone O’Reilly – Wandering Circus Australian Tour – Monto - $6,265.50

(c) Mundubbera Regional Art Gallery – Tenth Anniversary Mural - $6,169.24

(d) Lionel Cubby – Because of Her, We Can - $3,480.00

(e) Gayndah State School P&C – Kids Cybersafety Song and CD - $4,001.00

(f) Gayndah RSL – Centenary of Armistice Book and Storytelling Project - $6,840.00

4. Council delegate authority to the Chief Executive Officer to submit Council’s 2020-2021 Regional Arts Development Fund annual bid to Arts Queensland in line with the 2020-2021 guidelines. 7/0 CARRIED

9.4 DNRME REQUEST FOR COUNCIL VIEWS - RENEWAL OF TERM LEASE 215296 - LOT 29 ON PLAN RW672

RESOLUTION 2020/28



1. Council is not aware of any issues and has no requirement, including issues surrounding any local non-indigenous cultural heritage values that the Department should consider when assessing this application; and

2. Council offers no objection to the proposed renewal of this lease. 7/0 CARRIED


Page 10

9.5 DNRME - REQUEST FOR COUNCIL VIEWS - RENEWAL OF TERM LEASE 0/216942 - LOT 11 ON CROWN PLAN 903600

RESOLUTION 2020/29

Moved: Deputy Mayor Cr Faye Whelan Seconded: Cr Paul Lobegeier


1. Council is not aware of any issues and has no requirements, including issues surrounding any local non-indigenous cultural heritage values, that the Department should consider when assessing this application; and

2. Council offers no objection to the renewal of this lease. 7/0 CARRIED

9.6 FINANCE REPORT TO 21 FEBRUARY 2020

RESOLUTION 2020/30


That in accordance with s204 Local Government Regulation 2012, Council notes the Finance Report for the period ended 21 February 2020. 7/0 CARRIED

9.7 FORMALISATION OF LEASE OF CANIA DAM SHED (LOT 5 SP151237 [PL182022])

RESOLUTION 2020/31

Moved: Cr Paul Lobegeier Seconded: Cr Robert Radel

1. That Council resolves the exception under s 236(1)(b)(i) of the Local Government Regulation 2012 (Qld) applies to formalisation of lease arrangements for Lot 5 SP 151237 to a ‘government agency’.

2. That the Chief Executive Officer be authorised to negotiate the terms and conditions of the lease in preparation for execution. 7/0 CARRIED

At 9:29 am, Deputy Mayor Cr Faye Whelan left the meeting.

10 WORKS

10.1 ARCHER PARK COMMUNITY CENTRE PROJECT - UPDATE

RESOLUTION 2020/32

Moved: Cr John Bowen Seconded: Cr Peter Webster

It is recommended that Council fund the additional project cost of $44,977 (ex GST) to complete the Archer Park Community Centre Upgrade Project. 6/0 CARRIED

At 9:31 am, Deputy Mayor Cr Faye Whelan returned to the meeting.


Page 11

10.2 CHANGE OF WATER RESTRICTIONS TO LEVEL ONE - BIGGENDEN

RESOLUTION 2020/33

Moved: Cr Robert Radel Seconded: Cr John Bowen

That Council implement Level 1 water restrictions on the use of water from the North Burnett Regional Council’s water supply scheme in the township of Biggenden with the designated watering days to be Tuesday, Thursday and Saturday effective from Monday 10th March 2020.

7/0 CARRIED

11 COUNCILLOR REPORTS

Nil

12 OTHER BUSINESS DETERMINED BY RESOLUTION FOR AGENDA INCLUSION

12.1 COUNCILLOR ACCEPTABLE REQUESTS GUIDELINES

RESOLUTION 2020/34

Moved: Cr Paul Lobegeier Seconded: Deputy Mayor Cr Faye Whelan

That Council seek legal advice for clarification on the alignment of the Local Government Act 2009; Chapter 6; Part 2; Division 5; Section 170 and 170A with Council’s Acceptable Request Guidelines.

7/0 CARRIED

12.2 AERODROME MAINTENENCE SERVICE LEVELS

RESOLUTION 2020/35

Moved: Cr Peter Webster Seconded: Cr Paul Lobegeier

That Council review the current Aerodrome Maintenance Service Levels, in particular the management of grass strips. 7/0 CARRIED

13 QUESTIONS

Nil

14 CONFIDENTIAL REPORTS

Nil


Page 12

15 CLOSURE OF MEETING

The Meeting closed at 9:47am.

The minutes of this meeting were confirmed at the General Meeting held on 29 April 2020.

...................................................

CHAIRPERSON


Item 7.2 Page 13

7.2 MINUTES OF THE GENERAL MEETING HELD ON 29 APRIL 2020

Doc Id: 988660



Attachments: 1. Minutes of the General Meeting held on 29 April 2020

RECOMMENDATION

That the Minutes of the General Meeting held on 29 April 2020 be confirmed.

General Meeting Minutes 29 April 2020

Page 14

MINUTES OF NORTH BURNETT REGIONAL COUNCIL GENERAL MEETING

HELD AT THE GAYNDAH BOARDROOM ON WEDNESDAY, 29 APRIL 2020 AT 9:00AM

COUNCILLORS: Mayor Cr Rachel Chambers, Deputy Mayor Cr Robert Radel, Cr Melinda Jones, Cr Leslie Hotz, Cr Susan Payne, Cr Dael Giddins, Cr Michael Dingle

OFFICERS: Rachel Cooper (Chief Executive Officer), Randall Percy (General Manager Works), Tony Klein (General Manager Corporate and Community) Natalie Zillman (Information Coordinator)


The Mayor declared the meeting open and welcomed all attendees.


Nil


Nil

4 NOTICES OF MOTION

Nil


Nil


That it be duly noted that pursuant to 175E of the Local Government Act 2009 Cr Melinda Jones declared a perceived conflict of interest in agenda item 9.1 Drought Communities Programme 2 due to holding an executive position with the Monto Magic group. In accordance with section 175E (4) of the Local Government Act 2009, Councillors decided that Cr Jones may have a perceived conflict of interest in the matter and would remove herself from the meeting while the motion is debated and the voted is taken.


7.1 MINUTES OF THE GENERAL MEETING HELD ON 15 APRIL 2020

MOTION Moved: Cr Leslie Hotz

Seconded: Deputy Mayor Cr Robert Radel

That the Minutes of the Post-Election Meeting held on 15 April 2020 be confirmed.


Page 15

AMENDMENT

Moved: Cr Leslie Hotz


That the Minutes of the Post-Election Meeting held on 15 April 2020 be amended as follows:

The sub-heading of the minutes read as ‘Post-Election’

That item 8.3, paragraph 3, Cr Susan Jones be amended to the correct Cr Susan Payne

THE AMENDMENT BECAME THE RESOLUTION

RESOLUTION 2020/39

Moved: Cr Melinda Jones





CARRIED

MOTION

Moved: Cr Dael Giddins

Seconded: Cr Susan Payne




AMENDMENT

Moved: Cr Michael Dingle

Seconded: Cr Leslie Hotz




That the date of the confirmation of minutes be amended to 29 April 2020

That item 8.1 be amended to read:

That the North Burnett Regional Council conduct it’s General Meetings on the 4th

Wednesday of each month with the exception of April being the 5th Wednesday and

December at which the meeting be held on the 3rd Wednesday, commencing at 9:00am

and at the Office Meeting Room of the following nominated locations.



Page 16

RESOLUTION 2020/40

Moved: Cr Susan Payne

Seconded: Cr Deal Giddins




That the date of the confirmation of minutes be amended to 29 April 2020

That item 8.1 be amended to read:

That the North Burnett Regional Council conduct it’s General Meetings on the 4th

Wednesday of each month with the exception of April being the 5th Wednesday and

December at which the meeting be held on the 3rd Wednesday, commencing at 9:00am

and at the Office Meeting Room of the following nominated locations. CARRIED


8.1 2019-20 OPERATIONAL PLAN – Q2 PROGRESS REPORT

RESOLUTION 2020/41

Moved: Cr Robert Radel Seconded: Cr Dael Giddins

That in accordance with section 174(3) of the Local Government Regulation 2012, Council receives the 2019-20 Operational Plan – Q2 Progress Report for the period 1 October 2019 through to 31 December 2019. 7/0 CARRIED


Page 17

8.2 COUNCILLOR NOMINATION - MUNDUBBERA JANDOWAE ROADS WORKING GROUP AND WATER SUPPLY REQUIREMENTS IN THE NORTH AND SOUTH BURNETT

RESOLUTION 2020/42

That a Councillor and proxy be appointed as the North Burnett Regional Council representative for:

Mundubbera Jandowae Roads Working Group:

Cr Robert Radel nominated Cr Payne for the position of Mundubbera Jandowae Roads Working Group representative. Cr Leslie Hotz seconded the motion.

The vote was taken and Cr Susan Payne was appointed as the representative for the Mundubbera Jandowae Roads Working Group.

Water Supply Requirements in the North and South Burnett.

Cr Leslie Hotz nominated Cr Giddins for the position of Water Supply Requirements in the North and South Burnett representative. Cr Dael Giddins declined this nomination.

Cr Dael Giddins nominated Cr Robert Radel for the position of Water Supply Requirements in the North and South Burnett representative. Cr Leslie Hotz seconded the motion

Cr Leslie Hotz nominated Cr Susan Payne for the position of Water Supply Requirements in the North and South Burnett representative. Cr Dael Giddins seconded the motion.

The vote was taken and Cr Susan Payne was appointed as the Water Supply Requirements in the North and South Burnett representative.

Cr Robert Radel nominated Cr Melinda Jones as proxy for the Mundubbera Jandowae Roads Working Group. Cr Michael Dingle seconded the motion.

The vote was taken and Cr Melinda Jones was appointed as the proxy for the Mundubbera Jandowae Roads Working Group.

Cr Melinda Jones nominated Cr Robert Radel as proxy for the Water Supply Requirements in the North and South Burnett. Cr Susan Payne seconded the motion.

The vote was taken and Cr Robert Radel was appointed as the proxy for the Water Supply Requirements in the North and South Burnett.

CARRIED

8.3 COUNCIL POLICY SUITE REVIEW 2020

RESOLUTION 2020/43

Moved: Cr Robert Radel Seconded: Cr Melinda Jones

That Council note the desktop policy review and receive the report for information. 7/0 CARRIED


Page 18


9.1 AMENDMENT OF POLICY 280 - COUNCILLOR ACCEPTABLE REQUESTS

RESOLUTION 2020/44

Moved: Cr Dael Giddins Seconded: Cr Susan Payne

That the Council resolve to:

(a) repeal 280 Councillor Acceptable Requests Policy Version 1, adopted 15 August 2018;

(b) adopt the amended version of Policy 280 Councillor Acceptable Requests, as presented in Appendix A to this report, effective immediately. 7/0 CARRIED

At 9:56 am, Cr Melinda Jones left the meeting.


Page 19

9.2 DROUGHT COMMUNITIES PROGRAMME 2

RESOLUTION 2020/45

Moved: Deputy Mayor Cr Robert Radel Seconded: Cr Michael Dingle

That Council endorse the following projects to be undertaken under the Drought Communities Programme – Extension funding:

1. Biggenden - $120,000

a. Wall of Fame Project

b. Water Dispensing Station

c. Biggenden Women’s Shed Infrastructure Set Up

2. Eidsvold - $120,000

a. CBD Renewal – Replace trees and garden beds in CBD area

3. Gayndah - $120,000

a. Half-court Basketball Court in Lions Park

b. Swimming Pool Fence Upgrade

4. Monto - $120,000

a. Monto Magic Mural Art Trail Project

5. Mundubbera - $120,000

a. Half Penny Park Shade and Perimeter Fencing

6. Should there be surplus funds following full costing of these projects, the next priority projects to be progressed are endorsed as:

a. Biggenden - 3rd Town Entry Sign

b. Eidsvold - 3rd Town Entry Sign

c. Gayndah - 3rd Town Entry Sign

d. Monto - 3rd Town Entry Sign

e. Mundubbera - Digital Community Sign

That Council officers continue to further investigate potential projects for Mt Perry to present to Council in the near future with an allocated funding budget of $120,000. 6/0 CARRIED

At 9:57 am, Cr Melinda Jones returned to the meeting.

9.3 FINANCE REPORT TO 31 MARCH 2020

RESOLUTION 2020/46

Moved: Cr Melinda Jones Seconded: Cr Leslie Hotz

That in accordance with s204 Local Government Regulation 2012, Council notes the Finance Report for the period ended 31 March 2020. 7/0 CARRIED


Page 20

10 WORKS

10.1 REMOVAL OF WATER RESTRICTIONS - BIGGENDEN AND MOUNT PERRY

MOTION Moved: Cr Dael Giddins Seconded: Cr Melinda Jones

That Council remove the current Level One water restrictions for the township of Biggenden.

That Council remove the current Level Two water restrictions for the township of Mount Perry.

AMENDMENT

Moved: Cr Robert Radel Seconded: Cr Susan Payne

That Council maintain the level one water restrictions for the township of Biggenden.

That Council change the current Level Two water restrictions for the township of Mount

Perry to Level One restrictions.


RESOLUTION 2020/47

Moved: Cr Robert Radel Seconded: Cr Susan Payne

That Council maintain the level one water restrictions for the township of Biggenden.

That Council change the current Level Two water restrictions for the township of Mount Perry to Level One restrictions.

6/1 CARRIED


Nil


Nil

13 QUESTIONS

Nil


Nil


Page 21


The Meeting closed at 10:10am.

The minutes of this meeting were confirmed at the General Meeting held on 27 May 2020.

...................................................

CHAIRPERSON


Item 8.1 Page 22


8.1 SERVICE DELIVERY REVIEW PROGRAM

Doc Id: 989619

Author: Tony Klein, General Manager Corporate and Community


Attachments: Nil

EXECUTIVE SUMMARY

At its General Meeting of 30 October 2019, Council resolved (Resolution 2019/264) to enter into a Business Improvement Partnership (BIP) with the Queensland Treasury Corporation (QTC). The partnership has three phases. This report seeks endorsement of the principles involved in undertaking the second phase of the partnership - Service Delivery Review (SDR).

CORPORATE PLAN

OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play:

OUR ROLE:

A Provider

OUR PRIORITY AREAS:

5. Our efficient and effective council

RECOMMENDATION

That Council approves the Service Delivery Review (SDR) Program in accordance with the following principles:

1. Identify and demonstrate value for money in all aspects of service delivery (internal and external), supported by the concept of continuous improvement and innovation.

2. Assets will be utilised in accordance with contemporary asset management principles to achieve best outcomes to address varying needs, demands and obligations.

3. A sound organisational structure prioritises and supports optimisation of the delivery of core services.

4. Council is willing to consider withdrawing or amending selective service delivery mechanisms (internal and external):

a) that do not align with the organisation’s Corporate Plan

b) that are clearly not a local government’s responsibility

c) where there is an effective alternate service provider or

d) which unnecessarily and/or adversely affect its financial sustainability.

5. Where potential initiatives are identified as part of the SDR program, which could result in minor change, the CEO is delegated to implement the associated initiative.

6. Where potential significant change initiatives are identified as part of the SDR program, before the implementation of the initiative and only after appropriate consultation (internal and/or external) has been undertaken, only Council may approve the change.


Item 8.1 Page 23

REPORT

In 2019, QTC completed a review of North Burnett Regional Council’s (NBRC) operations, which highlighted a number of key themes adversely affecting Council’s financial sustainability. A key finding of that work was that NBRC is running annual operating deficits (increasing and now over $7 Million), that are unsustainable and that the identification and implementation of annual operational savings are required. It has been identified that Council needs to balance the cost of service delivery with the value of service delivery to the community and NBRC’s ability to pay. As Council has historically and continues to have annual operating deficits, this must be funded by drawing down on Council’s cash reserves. With no changes to business practices or service delivery (business as usual), Figure 1 below shows Council’s projected cash (or equivalent) balances from June 2019 (actual) through to June 2025 (forecast).

Figure 1

Subsequent to the QTC review, Council entered into a Business Improvement Partnership (BIP) with the QTC. The partnership has three stages. Council is now in a position to undertake the second stage of the partnership - Service Delivery Review (SDR).

Phase 1 – Back of House Phase 2 – SDR Phase 3 – Implementation

Underway end 2020 Present early 2021 2nd half 2020 2022

QTC Review

Strategic procurement

Project Management Framework

Enterprise system integration

Council SDR endorsement

Research

Staff engagement

Service reviews

Efficiency initiatives easily identified

Dependent on Phase 2 outcomes

Change decisions made in accordance with SDR principles

The SDR Program will investigate and identify business improvement initiatives from both strategic organisational and functional service delivery perspectives. The SDR Program will identify core services, how best to deliver them and appropriate service levels.

Service reviews mean different things to different organisations. In local government, a common objective is to ensure ‘value for money’ for their ratepayers. The reviews help to identify the mix of services and funding arrangements that best meet the community’s needs.

-5

0

5

10

15

20

25

30

35

Jun 19(A) Jun 20(F) Jun 21(F) Jun 22(F) Jun 23(F) Jun 24(F) Jun 25(F)

NBRC Cash Projections ($ Million)


Item 8.1 Page 24

Service reviews are often undertaken progressively throughout an organisation in a systematic manner, in accordance with identified priorities.1

The SDR Program provides an opportunity for Council to critically review its operations across all its functions with the view to identify inefficiencies and implement change to realise operational efficiencies and significantly improve financial sustainability. SDR Principles

Principle Description/Rationale Indicative Examples

Identify and demonstrate value for money in all aspects of service delivery (internal and external), supported by the precept of continuous improvement and innovation.

A robust financial understanding of service delivery allows better decision making around what and how services are delivered providing transparency and accountability.

Reduce administration burden by streamlining grant funding processes

More efficient water meter reading process/system

Assets will be utilised in accordance with contemporary asset management principles to achieve best outcomes to address varying needs, demands and obligations.

With Council owning over $1 Billion worth of assets, effective management of assets will enhance service delivery whilst improving financial sustainability.

Review Council’s plant and equipment requirements, future planning and disposal schedules

Review options to dispose of, relinquishing or re-purposing of land and facilities that have no strategic value and/or low utilisation history.

A sound organisational structure prioritises and supports optimisation of the delivery of core services.

Having an effective structure facilitates collaborative leadership, teamwork and efficiency by grouping of functionality, processes and related skill sets.

Realigning operational functionality to improve efficiency

Workforce planning based on approved SDR initiatives

Council is willing to consider withdrawing or amending selective service delivery mechanisms (internal and external):

that do not align with the organisation’s Corporate Plan

that are clearly not a local government’s responsibility

where there is an effective alternate service provider or

which unnecessarily and/or adversely affect its financial sustainability.

This is Council’s commitment to continuous improvement with the view to improving financial sustainability.

Mowing of State Government land

Services Australia (Centrelink)

Queensland Government Agent Program (QGAP)

Where potential initiatives are identified as part of the SDR program, which could result in minor change, the CEO is delegated to implement the associated initiative.

Decision making/governance arrangement for SDR Program

Minor organisational structural change - internal service function being realigned from one operational stream to another

Facilities cleaning inconsistencies – low

1 UTS:CLG, ACELG, SmartGov, 2012, Service Delivery Reviews in Australian Local Government


Item 8.1 Page 25

Principle Description/Rationale Indicative Examples

service for high usage facilities and high service for low usage facilities

Where potential significant change initiatives are identified as part of the SDR program, before the implementation of the initiative and only after appropriate consultation (internal and/or external) has been undertaken, only Council may approve the change.

Decision making/governance arrangement for SDR Program

Facilities operating hours

Council Trustee Lease arrangements

Major organisational structural change – internal service function no longer delivered by staff

CONSULTATION

The proposed SDR program has been considered extensively by the senior management and leadership teams and workshopped with Councillors.

A communications plan has been developed and will be implemented incorporating key messaging to a range of stakeholders (internal and external) aligned with this report.

As part of the SDR program, extensive staff engagement will be undertaken.

RISK IMPLICATIONS

Reputation / Political

This report seeks the endorsement of the principles of Phase 2 of the Business Improvement Partnership with QTC. Phase 2 is largely an investigative body of work that will inform Council on how to continue to operate as an efficient organisation.

There is a reputational risk associated with not undertaking Phase 2 as this is part of the overall Business Improvement Partnership with QTC.

Occupational Health & Safety (WHS)

Not applicable.

Financial Impact

A SDR process is a sound business practice and shows Council’s commitment to continuous improvement. There is a risk of not undertaking the SDR program in that it will see Council missing the opportunity to improve its operations and financial position.

Legal & Regulatory

Not applicable.

Environmental

Not applicable.

Property & Infrastructure

Not applicable.

Human Resources

To be determined through the SDR Program.

Information Communications Technology

Not applicable.

Service Delivery


Item 8.1 Page 26

The SDR is an investigative body of work that seeks to find continuous improvement opportunities within Council. No significant changes to service delivery levels will be made as part of the Phase 2 of the SDR program unless approved by Council.

Climate

Not applicable.

KEY MESSAGE

The SDR Program is Phase 2 of Council’s Business Improvement Partnership with QTC. It allows Council to undertake a strategic review from both organisational and functional service delivery perspectives to ensure it continues to become an efficient organisation that delivers effective services to the North Burnett community.


Item 8.2 Page 27

8.2 2019-20 OPERATIONAL PLAN - Q3 PROGRESS REPORT

Doc Id: 988663



Attachments: 1. NBRC 2019-20 Operational Plan - Council Meeting - 27052020.pdf [990198] ⇩

EXECUTIVE SUMMARY

The purpose of this report is to provide information to Council on the actions undertaken against the 2019-20 Operational Plan for the period 1 January 2020 through to 31 March 2020 – Q3.

CORPORATE PLAN


OUR ROLE:

A Provider

OUR PRIORITY AREAS:


RECOMMENDATION

That in accordance with section 174(3) of the Local Government Regulation 2012, Council receives the 2019-20 Operational Plan – Q3 Progress Report for the period 1 January 2020 through to 31 March 2020.

REPORT

An operational plan is a legislative requirement under the Local Government Act 2009 and the Local Government Regulation 2012, and is a strategic document that details the operational direction for Council over a 12-month period.

The Operational Plan highlights Council’s significant projects and activities for the year that are of most interest to Council and our communities. It can include:

• Outcomes and strategies directly from the Corporate Plan.

• Programs that the organisation has in place.

• Outputs that will deliver the strategies in the Corporate Plan.

• Significant projects and activities.

• Performance measures to track progress and identify milestones and achievements.

CONSULTATION

Internal consultation has been conducted with the Executive Leadership Team.

RISK IMPLICATIONS

Legal & Regulatory

Local Government Act 2009 – Complies with sections 104(5) and 104(7)

Local Government Regulation 2012 – Complies with section 174(3)

CO_20200527_AGN_2234_AT_files/CO_20200527_AGN_2234_AT_Attachment_13194_1.PDF


Item 8.2 Page 28

KEY MESSAGE

The 2019-20 Operational Plan – Q3 Report is to be placed on Council’s website ‘Publications’ page for public access.


Item 8.2- Attachment 1 Page 29














































Item 8.3 Page 52

8.3 WIDE BAY BURNETT REGIONAL ORGANISATION OF COUNCILS (WBBROC) CHAIR NOMINATION

Doc Id: 990150



Attachments: Nil

EXECUTIVE SUMMARY

Councils within Queensland are grouped into geographical regions. This is referred to as the Region of Councils (ROC). North Burnett Regional Council (Council) is a member of the Wide Bay Burnett Region of Councils (WBBROC). Other Councils within WBBROC are:

1. Bundaberg Regional Council

2. Cherbourg Aboriginal Shire Council

3. Fraser Coast Regional Council

4. Gympie Regional Council

5. South Burnett Regional Council

In accordance with WBBROC’s constitution, after each election it must elect a new Chair of the Board. This paper will further discuss the role of WBBROC and make a recommendation regarding the nomination for Chair of the Board position.

On Thursday June 4 2020, WBBROC will be holding its Annual General Meeting at which the executive position of Chairperson will be voted on.

CORPORATE PLAN


OUR ROLE:

A partner

OUR PRIORITY AREAS:

1. Our Productive region

RECOMMENDATION

That North Burnett Regional Council endorses the nomination of Mayor Rachel Chambers for the position of Wide Bay Burnett Regional Organisation of Councils Committee Chair

REPORT

WBBROC was formed in 1999 to represent the interests of the Wide Bay and Burnett region and advocate on behalf of the regional to other tiers of Government. It is an incorporated association and is governed by the Incorporated Associations Incorporation Act 1981.

WBBROC has a number of priority areas, which are agreed to by the member council’s and these include, 1) economic development, 2) minerals exploration and 3) freight logistics and road infrastructure.

WBBROC also offers opportunities for Council officers to collaborate across the region. This occurs across many policy areas, including:


Item 8.3 Page 53

1. Roads

2. Waste and recycling

3. Economic Development

4. Water

5. Sport and recreation

6. Invasive species

7. Resilience

8. Arts

The Executive (Board) of WBBROC consists of six people, one from each member Council. At its AGM, member Councils will vote on the position of Chair. The term of this position is until the next Local Government election, unless vacated earlier. The role of the Chair is the lead the Executive in managing the affairs of WWBOC.

CONSULTATION

Nil

RISK IMPLICATIONS


Low

Financial Impact

Low

KEY MESSAGE

Nil


Item 8.4 Page 54

8.4 ELECTION OF THE LOCAL GOVERNMENT ASSOCIATION OF QUEENSLAND' S (LGAQ) POLICY EXECUTIVE DISTRICT REPRESENTATIVE FOR THE PERIOD 2020-2024

Doc Id: 990158



Attachments: 1. ballotvotepaper_05052020_final_2_dist3widebayburnett_ballotpa

per.pdf [] ⇩ 2. District 03-11 Nomination Letter_07042020_N Burnett.pdf [990194]

⇩

EXECUTIVE SUMMARY

The Local Government Association of Queensland (LGAQ) convenes a number of executive groups and committees. One of these is the Policy Executive. The North Burnett Regional Council (Council) has the opportunity to vote for a nominated Councillor to represent Council on this group. Due to voting closing before Council’s May meeting, Councillors voted for their preferred nominee via flying minute. This paper seeks to ratify the flying minute.

CORPORATE PLAN


OUR ROLE:

A facilitator

OUR PRIORITY AREAS:


RECOMMENDATION

North Burnett Regional Council ratifies the flying minute where Jack Dempsey, Mayor of Bundaberg Regional Council is Council’s preferred nominee for the LGAQ Policy Executive for District No.3 Wide Bay & Burnett for the term 2020-2024.

REPORT

On 7 April 2020, in accordance with Rule 5.4 of the LGAQ’s Constitution and Rules, nominations were called for the election of District Representatives to the Association’s Policy Executive for the period 2020-2024.

North Burnett Regional Council is part of District 3 Wide Bay and Burnett, of which the following Councillors nominated:

• Mayor Jack Dempsey

• Mayor Brett Otto

Ballot papers have been received by Council and voting closed on Monday 25th May. Due to the timing of Council’s May meeting, Councillors voted for their chosen nominee by flying minute. This paper seeks to ratify Councillors flying minute. Jack Dempsey, Mayor of Bundaberg Regional Council was endorsed by Councillors with a majority vote of four Councillors.

CONSULTATION

Mayor Rachel Chambers discussed the nominations with Councillors prior to the close of voting.




Item 8.4 Page 55

RISK IMPLICATIONS


It is important that the Wide Bay Burnett region has a strong voice within the LGAQ to ensure the priorities of the region are advocated for.


Nil

Financial Impact

No impact to Council as associated costs are the responsibility of the LGAQ.

Legal & Regulatory

As voting has closed, Council does not have the opportunity to re-consider its position on the flying minute.

Environmental

Nil


Nil

Human Resources

No impact to Council as resources required to support and facilitate the committee are the responsibility of the LGAQ.


Nil

Service Delivery

Nil

Climate

Nil

KEY MESSAGE

A representative from the Wide Bay Burnett will help to ensure the regions priorities are advocated for.






Item 9.1 Page 58


9.1 FINANCE REPORT TO 30 APRIL 2020

Doc Id: 990011

Author: Zoe Behrendt, Corporate Services Manager

Authoriser: Tony Klein, General Manager Corporate and Community

Attachments: 1. Council reports 300420.pdf [] ⇩ 2. Projects 30 April 2020.docx [] ⇩

EXECUTIVE SUMMARY

This report provides a summary of Council’s financial performance against budget for the financial year to 30 April 2020.

CORPORATE PLAN


OUR ROLE:

A Provider

OUR PRIORITY AREAS:


RECOMMENDATION

That in accordance with s204 Local Government Regulation 2012, Council notes the Finance Report for the period ended 30 April 2020.

REPORT

Council is partnering with Queensland Treasury Corporation (QTC) to produce contemporary relevant and informative Council financial reports. The reports for the period ending 30 April 2020 are a combination of existing Council style reports and the new QTC suite of reports. The full suite of QTC reports will be included over coming months.

The exception reporting is noted within the reports.




Item 9.1 Page 59

Capital Works Program Update 19/20 YTD

Commitments

19/20 YTD (incl

Commitments)

19/20 Budgets

Grand Total 10,616,569 2,239,707 12,856,276 17,851,235

2. QLD Grant 471,052 137,498 608,551 940,754

W4Q Round 2 1,908 0 1,908 0

0162-5700 - W4Q2 NBRC Solar Project 1,908 0 1,908 0

W4Q Round 3 469,144 137,498 606,642 940,754

0163-1201 - Grants W4Q R3 19/20 Projects | Beirs Park Upgrade (BIG) 2,432 280 2,712 8,511

0163-1202 - Grants W4Q R3 19/20 | Lions Park Shade 97 26,682 26,779 76,489

0163-1203 - Grants W4Q R3 19/20 | Refurbish Miner Statue BIG 0 12,273 12,273 15,000

0163-2201 - Grants W4Q R3 19/20 | Bush Tucker Walk RMWC 49 0 49 100,000

0163-3201 - Grants W4Q R3 19/20 Projects | Lions Park Irrigation (GAY) 11,843 2,177 14,020 16,821

0163-3202 - Grants W4Q R3 19/20 | Welcome Signage Ban Springs 25,659 0 25,659 30,000

0163-3203 - Grants W4Q R3 19/20 | Maud St K&C Upgrade GAY 0 0 0 83,179

0163-4201 - Grants W4Q R3 19/20 | Shades for Parks - Monto 0 88,255 88,255 100,000

0163-5201 - Grants W4Q R3 19/20 | Completion of Walkway PER 45,006 0 45,006 56,375

0163-5202 - Grants W4Q R3 19/20 Projects | Mt Perry Memorial Park Path 12,674 0 12,674 13,625

0163-6201 - Grants W4Q R3 19/20 | Playground Equipment (Mun) 28,889 0 28,889 28,840

0163-6202 - Grants W4Q R3 19/20 | Old Rail Line Walkway MUN 1,234 0 1,234 65,000

0163-6203 - Grants W4Q R3 19/20 | Solar Lighting Ski Area MUN 0 0 0 6,160

0163-7201 - Grants W4Q R3 19/20 | Uplighting Points of Interest 0 0 0 30,000

0163-9650 - Grants W4Q R3 19/20 | B Double U/G A Creek Rd 53,416 0 53,416 60,000

0163-9682 - Grants W4Q R3 19/20 | B Double U/G Coonambula Rd 17.45-41.81

149,999 4,019 154,018 139,000

0163-9683 - Grants W4Q R3 19/20 | B Double U/G Coonambula Rd 10.58-15.63

137,847 3,813 141,661 111,754

3. Land 5,892 0 5,892 0

Land 5,892 0 5,892 0

0112-2000 - Land Assets Clearing | RMW Purchase of Land & Rd Closure 892 0 892 0

0112-7000 - Land Assets Clearing | Industrial Land Planning- Big, Eid, M 5,000 0 5,000 0

4. Building 40,477 27,500 67,977 422,916

Buildings 40,477 27,500 67,977 422,916

0144-6175 - Building Assets Clearing | Archer Park Comm Centre Upgrade 9,500 0 9,500 162,916

0144-7174 - Building Assets Clearing | Community Halls - 5yr Plan 30,250 0 30,250 150,000

0144-7181 - Public Conveniences Upgrades 727 27,500 28,227 110,000

4.5 Housing 49,207 38,847 88,054 100,000

Buildings 49,207 38,847 88,054 100,000

0150-7000 - Housing Clearing | Regional Housing Upgrades 49,207 19,756 68,963 100,000

0160-7163 - Housing works - 5yr plan 0 19,091 19,091 0

5. Other Structure 2,100,802 208,442 2,309,245 2,321,986

Other Structures 2,100,802 208,442 2,309,245 2,321,986

0160-1183 - Other Structures Assets Clearing | Chemical Storage Shed BIG 0 9,519 9,519 25,000

0160-2187 - Other Structures Assets Clearing | RM Williams Walking track 1,410 0 1,410 0

0160-2188 - Other Structures Assets Clearing | Eidsvold Wash Down Bay 8,887 0 8,887 0

0160-3175 - Gayndah River Walk 1,717 0 1,717 0

0160-3185 - Other Structures Assets Clearing | Gayndah Swimming Pool ame 8,900 0 8,900 0

0160-3186 - Other Structures Assets Clearing | Walkways - Gayndah (Carry 486,945 82,466 569,410 419,662

0160-3204 - Gayndah Lions Park Footpaths 21,394 0 21,394 0

0160-4202 - Other Structures Assets | Cania Dam Switchboard Upgrade 0 0 0 20,000

0160-5181 - Mt Perry Walking/Cycle Path 212,252 0 212,252 213,283

0160-5182 - Mingo Crossing Enhancement Project 1,000,205 45,200 1,045,405 827,059

0160-6177 - Other Structures Assets Clearing | Chemical Storage Shed MUN 594 16,238 16,831 25,000

0160-7189 - Other Structures Assets Clearing | Regional Town Entry Signa 28,397 0 28,397 0

0160-7191 - Other Structures Assets Clearing | WPHS - Accessibility Audi 6,087 7,035 13,122 40,000

0160-7201 - Cemetery Perimeter Fences 23,619 0 23,619 25,000

0160-7202 - Cemetery Register Boards 16,835 0 16,835 19,888

0160-7203 - Parks - Playgrounds Upgrade 8,629 25,575 34,204 84,283

0160-7204 - Other Structures Assets Clearing | Multii Site Transfer Stn 157,379 0 157,379 497,811

0160-8176 - Swimming pool Upgrades 39,833 22,410 62,243 125,000

0160-8177 - Landfill Remediation 77,500 0 77,500 0

0160-8181 - Other Structures Assets Clearing | Landfill Mun Transfer Sta 219 0 219 0


Item 9.1 Page 60

6. Plant 121,158 689,016 810,174 886,284

Plant 121,158 689,016 810,174 886,284

0192-1920 - Plant and Equipment Assets Clearing 121,158 689,016 810,174 850,284

0208-7186 - Furniture and Equipment Assets Clearing | LPO - New Herbicid 0 0 0 18,000

0208-7193 - Furniture & Equipment Assets | Animal Control Vehicle Fitout 0 0 0 18,000

7. Furniture & Equipment 120,397 455 120,851 205,936

Furniture & Equipment 120,397 455 120,851 205,936

0208-7188 - Furniture and Equipment Assets Clearing | Digital Radio & WA 62,271 0 62,271 69,000

0208-7191 - Furniture & Equipment | Video Conferencing Facilities 7,619 455 8,073 81,936

0208-7192 - Furniture and Equipment | WWAN Licensed Links Upgrade 50,507 0 50,507 55,000

8. Works 3,030,994 244,368 3,275,362 6,077,679

Bitumen Rehab Work 24,997 0 24,997 942,000

Flood - Debbie 32,956 0 32,956 0

Footpath 21,615 398 22,014 14,033

Footpath, Kerb & Channel 9,166 0 9,166 290,200

Gravel Resheet 906,606 45,491 952,097 1,718,400

Linemarking 0 0 0 50,000

Other Capital Projects 7,854 0 7,854 266,568

Rural Reseal 200,840 150,833 351,673 791,760

TIDS 1,804,295 38,802 1,843,097 1,850,218

Urban Reseal 22,664 8,844 31,509 154,500

9. Drainage Infrastructure 2,984,737 495,007 3,479,743 4,095,680

Bridge 2,971,310 467,823 3,439,133 4,017,680

0240-1002 - Bridge Renew 19/20 | Pumphouse 2,516 30,865 33,381 250,000

0240-2006 - Bridge Condit 5 19/20 | Nogo River 0 0 0 33,000

0240-2012 - Ross Crossing Bridge & Approaches 3,680 312,602 316,282 319,345

0240-3001 - Bridge Renew 19/20 | Aranbanga Creek 0 0 0 55,400

0240-3023 - Bridge Renew 19/20 | Wetheron Crk 0 0 0 30,100

0240-3034 - Bridge Condit 5 19/20 | Yenda 145,255 0 145,255 65,000

0240-4008 - Bridge Renew 19/20 | GS Galloway 0 0 0 160,134

0240-4009 - Percy Hindmarsh Bridge Replace 2,782,349 12 2,782,361 2,754,701

0240-4020 - Bridge Renewal Prog (Staatz) 13,897 55,960 69,857 150,000

0240-5001 - Bridge Condit 5 19/20 | Reid Crk 0 0 0 90,000

0240-6006 - Bridge Condit 5 19/20 | Jack Parr 22,299 68,384 90,683 70,000

0240-6009 - Bridge Condit 5 19/20 | Donolly 1,315 0 1,315 40,000

Other Structures 13,426 27,183 40,610 78,000

0240-1097 - Timber Culvert Replacement 19/20 | Wilson Valley Rd 2,212 20,000 22,212 22,000

0240-3370 - Timber Culvert Replacement 19/20 | Wigton Rd 9,246 7,183 16,430 20,000

0240-6662 - Timber Culvert Replacement 19/20 | Beeron Rd 1,968 0 1,968 20,000

0240-6667 - Timber Culvert Replacement 19/20 | Boondooma Rd 0 0 0 16,000

91. Water 967,490 201,798 1,169,288 1,060,000

Water 967,490 201,798 1,169,288 1,060,000

0256-0000 - Telemetry Upgrades 33,236 1,250 34,486 50,000

0256-1183 - Water Assets Clearing | Urban Biggenden Water 165,518 149,930 315,449 0

0256-2000 - Eidsvold Water Main Replacement Reservoir # 1 to RETIC 510 0 510 50,000

0256-2160 - Eidsvold-Carbon Filter Media Replacement 18,545 0 18,545 20,000

0256-2181 - Eidsvold Water - Alternate bore water source 43,165 21,121 64,286 80,000

0256-3160 - Gayndah-Filter Media Replacement 77,450 0 77,450 60,000

0256-3181 - GAY Upgrade-increase Pressure to Town System - North Gay 184,376 23,755 208,131 300,000

0256-6001 - Mundubbera UV Disenfection Unit Installation 76,907 0 76,907 80,000

0256-7171 - Regional Mains Replacements 290,009 531 290,540 300,000

0256-7172 - Regional valve/hydrant Replace 77,772 5,211 82,984 120,000

92. Sewerage 724,363 196,776 921,139 1,740,000

Sewer 724,363 196,776 921,139 1,740,000

0272-6180 - Mundubbera-STP Upgrade 263,345 119,464 382,808 900,000

0272-6184 - Sewer Assets Clearing | Mun Sew - Rising Main to STP 45,867 16,920 62,786 250,000

0272-7161 - Regional Main/Manhole/Pump/Pump Station Repairs/Replacement 27,740 57,586 85,326 50,000

0272-7171 - Regional Main Rehabilitation 387,412 2,807 390,218 540,000


Item 9.1 Page 61

CONSULTATION

Report prepared with input from internal project managers of major Council projects.

RISK IMPLICATIONS


Low risk if expenditure deviates from budget or project delivery schedule.

Financial Impact

Low risk as expenditure in line with budget

KEY MESSAGE

Council is partnering with Queensland Treasury Corporation to produce a standard reporting suited for Councils.















Project Revised End Date

Schedule Performance

Budget Performance

Safety Performance

Comments

Mingo Crossing

May 2020 Recommendation to be accessed at completion

Final Budget to be accessed over budget est. $50k

Completed Civil Package: Completed. Works are now complete on this package. Glamping Package: Glamexperience have completed all physical works on site, specifically the structural rectification of the sub frame. Our understanding is all paper work is with their building consultant to collate and lodge for the necessary building certification. There is no further physical work required on this package of works. However, it is still pending certification. GMA’s role in this development is limited to certification of the “as constructed” tents. This means the tents and base structure are assessed against the Building Code of Australia, Queensland Development Code, the Queensland Building Act and regulation, and the North Burnett Regional Council Planning laws. The only way any type of valid Form 15, Form 16 or Form 21 can be issued if they are issued as part of a Building approval. Effluent Treatment (Truewater) Completed. The effluent treatment mound and associated reticulation has all been completed. The lower pump well adjacent the new amenities facility is installed with the pump installation to be complete by NBRC and controls coordinated by Truewater. I understand this is to be finalised this week – Water Treatment Facility Completed Has been complete and operational for nearing 12 months. My understanding is only minor defects/operational issues, otherwise the facility has been performing well. Power Package/Solar (GEM) Completed GEM Energy. Completed - Archtech Single Axis Trackers installed - Canadian Solar Bifacial Panels installed - Generators installed - Redearth Battery Containers installed - Fronius inverters installed - Underground Conduits and Cabling between Generator, Tracker, Battery Container and MSB all pulled in, to be terminated Completed - CoMap Protection and Control System has been completed. - Cable Terminations Completed. A change to the generator originally quoted by upsizing, approved by Johan Louw took the budget over approx. $50 final budget figures are currently being processed.

Cycleway Gayndah

June 2020 On track On track On track Work has commenced. Cycle well underway pathway completed, planting and seeding underway, irrigation complete.



Sewer Relining

June 2020 Slight Delay On track On track Stage 1 works complete Stage 2 works commenced.

Mundubbera STP

Dec 2020 On track On track N/A Chlorine dosing shed has been delivered to site.

Project manager has been engaged.

Floating cover has been ordered.

Fencing has been ordered.

Further options to be investigated in potential reuse schemes.

Flow meter has been ordered.

Request for Quotations for 3 phase power upgrade currently underway.

Percy Hindmarsh

Completed Slightly overtime all relevant parties advised

Variations being accessed by project administrators.

W H & S Audit completed good report.

Practical completion achieved 20/12/19.

Harkness Bridge Eidsvold

N/A Recommendation to be accessed at completion

N/A N/A Negations continuing with TMR on design phase.


Item 9.2 Page 70

9.2 DELGATIONS REGISTER - ANNUAL UPDATE

Doc Id: 966289

Author: Natalia Kamusinski, Administration Officer (Executive Services)


Attachments: Nil

EXECUTIVE SUMMARY

Various legislation empowers and provides responsibilities and authorities to Council. To provide for effective and timely exercise of these powers Councils in Queensland typically delegate all such powers to the Chief Executive Officer (CEO), by Council resolution. The delegated powers are displayed in a ‘Delegations Register’, which the CEO must maintain in accordance with s 260 of the Local Government Act 2009 (the LGA). The register must be annually reviewed by Council because updates to legislation (and therefore to Council / CEO powers) occur frequently.

There is also another Delegation Register that provides for the CEO to delegate powers to employees and contractors. It is not necessary for Council to formally adopt this Register.

CORPORATE PLAN


OUR ROLE:A Regulator

OUR PRIORITY AREAS:


RECOMMENDATION

That Council amend the Register of Delegations adopted at the General Meeting of Council held on 22 May 2019 by

(a) Making the amendments as marked on relevant sections of the Amended and Updated Register of Delegations (Council to CEO – Reviewed March 2020); which is Attachment A.

(b) Replace the current Register of Delegations with Amended and Updated Register of Delegations (Council to CEO – Reviewed March 2020); Attachment A and make it available for public inspection.

REPORT

At its meeting held on 22 May 2019 Council resolved to adopt a “Register of Delegations: Council to the Chief Executive Officer (CEO)”. Legislation places certain authorities and obligations on Council and the purpose of the register is, in part, to provide for Council to delegate these powers to the CEO to exercise these powers. There remain certain statutory responsibilities placed upon Council that cannot be delegated and must be exercised by resolution of Council.

Since May 2019, there have been numerous changes to State legislation, incorporated in two bulk ‘updates’ to the standard Register of Delegations – updates which are prepared by solicitor firm King & Co and endorsed by LGQA. These changes and updates necessitate a review of Councils current Register of Delegations – Council to CEO (May 2019). The King & Co bulk updates include removal, insertion and updating of relevant delegations due to legislation changes.

Attachment A is the Amended and Updated Register of Delegations (Council to CEO – reviewed as at March 2020), which is to become the Register of Delegations upon resolution. The updated sections are highlighted in the heading page of each Act. No powers which cannot be delegated to the CEO have been included, to the best of the author’s knowledge, in the amended Register (Attachment A).


Item 9.2 Page 71

CONSULTATION

The Local Government Association of Queensland

King and Company, Solicitors.

RISK IMPLICATIONS


If the delegations register is not updated to reflect legislative amendments, Council’s officers, employees and authorised persons may not be acting within power or may not be duly exercising their responsibilities.

This can have a very negative reputational consequence for Council, especially if officers use powers which are out of date, to impede a person’s rights.

Legal & Regulatory

Council’s current delegations register is out-of-date given legislative updates and changes. The exercise by Council or its employees, contractors or otherwise authorised representatives, of any authority or power that had not been appropriately established, or that has changed due to legislative changes, would impact the legitimacy of any action.

If Council does not update its delegations register, and does not subsequently inform officers of updates, it may make certain exercise of power illegal. Further, it may mean Council does not comply with significant managerial obligations. Hence Council may incur legal liability.

KEY MESSAGE

That Council ensures it is compliant with legislative obligations and responsibilities by having an up-to-date register of delegations.

That Council has in place an appropriate Register of delegations to facilitate timely and effective decision making.


Item 9.3 Page 72

9.3 LEASE TO TELSTRA - MONTO (LEASE A LOT 3 RP168734)

Doc Id: 986627



Attachments: 1. Attachment 1 - Lease A on Lot 3 on RP168734 - Survey Plan [986635] ⇩

EXECUTIVE SUMMARY

Telstra Corporation Ltd (Telstra) is presently occupying an area on Lot 3 RP168734, identified as ‘Lease A’, at 6 Saleyards Road, Three Moon 4630. This site is owned by Council, but Telstra has used the area to install a communications exchange.

Council’s lease agreement with Telstra expired on 31 December 2012, with only verbal renewal to present. Council’s Corporate Services Team have identified the need to formalise this lease agreement, including to begin charging rent.

As Telstra was a previous tenant of the site, Council may decide by resolution that an exception to going out to tender to ‘dispose’ of council property (including by lease) applies pursuant to s 236(1)(c)(iii) of the Local Government Regulation 2012 (Qld) (LG Regs). However, the disposal may only occur by applying an exception, if the rent for disposal is equal to or more than the market value rent applicable.

This report proposes that Council may resolve that the s 236(1)(c)(iii) exception applies. Passing this resolution will allow the Chief Executive Officer to continue negotiations with Telstra to form a new lease.

CORPORATE PLAN


OUR ROLE:

A Provider

OUR PRIORITY AREAS:


RECOMMENDATION

1. That Council resolves the exception under s 236(1)(c)(iii) of the Local Government Regulation 2012 (Qld) applies to entering into a new lease agreement for Lease A on Lot 3 on RP168734, at market value rent, with current tenant, Telstra Corporation Limited.

2. That the Chief Executive Officer be authorised to negotiate the terms and conditions of the lease in preparation for execution.

REPORT

Background

Telstra Corporation Limited (ABN 33 051 775 556), has leased an area at 6 Saleyards Road, Three Moon (Lot 3 on RP 168734), since 1993. The current lease agreement was formed on expired in December 2012. Tenancy has continued via verbal agreement

Attachment 1 depicts the area presently used, and to be leased under a formal agreement



Item 9.3 Page 73

Lease Discussion Timeline

In February 2020, Council’s Leasing Officer notified Telstra that formalisation of the lease agreement was required.

Between February 2020 and present, Council representatives and Telstra’s legal advisors began discussing negotiations for the new lease period and terms.

Continued lease negotiations have been suspended pending the matter being presented to Council. Council has three primary options in this matter:

1. Enter into negotiations with Telstra for a new lease of the area without going out to tender, by deciding that an exception to the s228 process applies under s 236 of the LG Regs; or

2. Agree to formalise a new lease of the site, but do so by public tender pursuant to s 228 of the LG Regs; or

3. Determine not to formalise any lease arrangement the area.

Explanation of Preferred Option

Telstra relies on the ability to use the current premises to provide communication services to the North Burnett region. Telstra has expressed keen interest in continuing rental of the site. It is considered prudent for Council to retain a tenancy arrangement with Telstra to ensure continued service delivery. Further negotiations are required to confirm matters such as rent and term.

An efficient and reasonable option for Council is to formalise the lease arrangement with Telstra without the expense and delay of going out to tender.

CONSULTATION

Council has previously authorised and executed a lease agreement between Council and Telstra over the land. Council’s Leasing Officer has been in discussions with Telstra’s solicitors to confirm that a formalisation of the tenancy is required. Telstra has sought and provided a valuation of the market rent value which is reasonable, showing commitment to fair negotiations.

RISK IMPLICATIONS


If Council decided to not formalise the tenancy agreement with this regional service provider it could be difficult to continue a productive working relationship.


Not applicable.

Financial Impact

Low legal cost, as Telstra’s legal team and Council’s leasing team are cooperating. Additional positive financial impact will occur when Council is able to charge rent for lease of the area.

Legal & Regulatory

Low impact – exception to tender applies and can be exercised validly.

Environmental

No impact.


No additional impact – Telstra currently occupies the site.

Human Resources

Not applicable.



Item 9.3 Page 74

High impact if Council determined not to negotiate directly with Telstra and the communications exchange was affected.

Service Delivery

Low impact to on Council service delivery as the services are not delivered by Council. However, mobile coverage is an important service to the North Burnett community and therefore, a reduction in service would have a detrimental impact on the community.

Climate

Not applicable

KEY MESSAGE

Formalising this lease agreement via an exception to tender, is in the interest of good governance, expediency and good relations with organisations that provide crucial services to NBRC residents.






Item 9.4 Page 79

9.4 DROUGHT COMMUNITIES PROGRAMME - MT PERRY

Doc Id: 987594

Author: Jason Erbacher, Community Engagement Manager


Attachments: 1. Mt Perry DCP Consultation Report - Survey Results.pdf [988823] ⇩

EXECUTIVE SUMMARY

At its general meeting of 29 April 2020, Council resolved in part to further investigate potential projects for the township of Mt Perry to present to Council in the near future, with an allocated funding budget of $120,000 under the Drought Communities Program.

This report is to endorse Mt Perry’s Town Renewal Projects selected following community engagement and assessment by Council officers.

CORPORATE PLAN


OUR ROLE:

A Provider

OUR PRIORITY AREAS:


RECOMMENDATION

That Council endorse the following projects to be undertaken under the Drought Communities Programme – Extension funding:

1. Mt Perry - $120,000

a. Air Conditioning and associated solar power for Mt Perry Community Hall

2. Should there be surplus funds following full costing of the project, the next priority projects to be progressed are endorsed as:

a. Additional playground equipment and shade for Maynard Park.

REPORT

At its general meeting of 29 April 2020, Council resolved in part to further investigate potential projects for the township of Mt Perry to present to Council in the near future, with an allocated funding budget of $120,000 under the Drought Communities Program.

This resolution required Council officers to undertake further research to clearly identify priority projects for the town. Council undertook a random phone survey using an independent third party company in order to objectively determine the community’s priorities for potential eligible projects (identified through previous engagement processes) under the funding guidelines.

The result of this survey clearly indicates that the installation of air-conditioning and associated solar power for the Mt Perry Community Hall is the community’s first preference, with 82% of first preferences as shown below.



Item 9.4 Page 80

Graph 1 – Survey Results

The full details of the survey results can be found in the attached report (Doc ID 988823).

Council has been granted a funding variation to extend the timeframe for completion of projects from 30 June 2020 to 31 March 2021, due to COVID-19 implications.

CONSULTATION

The following engagement was undertaken:

EXTERNAL

Councillor led community meeting in Mt Perry on 12 February 2020.

Feedback via email, social media and website collated.

Face to face meetings with concerned residents during April 2020.

Following collation of the engagement results, it was determined that priorities weren’t clear. As a result Council resolved (in part) at its general meeting of 29 April 2020 to further investigate potential projects for the township of Mt Perry to present to Council in the near future, with an allocated funding budget of $120,000 under the Drought Communities Program.

As a result, further engagement was undertaken via a telephone survey to obtain an objective and representative view from the local community of their project priorities. This survey clearly indicated a first preference project for Council to consider for endorsement. The telephone survey was conducted from 1-3 May 2020.

INTERNAL

Collated community engagement results provided to Councillors on 2 March 2020 and shortlisted for priority projects to investigate.

Technical experts within Council consulted on appropriateness of projects and impacts on Council operational costs.

RISK IMPLICATIONS


LOW – Projects have gone out to community engagement.



Item 9.4 Page 81

LOW – Project management will incorporate a high level of WHS in line with Council’s Safety Management System.

Financial Impact

LOW – Projects have been selected to ensure suitability with budget. A conservative approach has been applied with no overspend predicted.

Legal & Regulatory

LOW – Projects have been assessed to ensure eligibility under the funding.

Environmental

LOW – Environmental aspects incorporated into all projects.


MEDIUM – Affects Council owned facility and increases operational costs which is minimised through use of solar power.

Human Resources

MEDIUM – The project management of these projects are and will continue to have implications on staff capacity and effects on business as usual operations.


Not applicable.

Service Delivery

LOW – A variation to the funding agreement has been approved allowing sufficient time for the project to be delivered with little effect on service delivery.

Climate

Not applicable.

KEY MESSAGE

Media will be released following endorsement of projects and as progressed / finalised.




















Item 9.5 Page 91

9.5 LEASE RENEWAL VIA S 236 LG REG EXCEPTION - TO EXISTING TENANT - COMMUNITY ORGANISATIONS

Doc Id: 987657



Attachments: 1. Attachment 1 - Map of Monto Showgrounds - L149 CP RW760 and L211 CP RW527 [988237] ⇩

2. Attachment 2 - Map of Lease A on L4 CP RW809427 [988238] ⇩ 3. Attachment 3 - Map of Lease A Lot 12 M7479 (lease 436) [988239] ⇩

EXECUTIVE SUMMARY

Council has a number of historical leases which require renewal or fresh lease agreements. The relevant occupants have expressed interest in continuing tenancy of the relevant areas, to continue to provide services to the North Burnett region. Council may offer land for lease by tender, or by applying an exception to tender under s 236 of the Local Government Regulation 2012 (Qld) (LG Regs).

The exception is useful for efficient processing of lease negotiations with existing tenants who wish to maintain tenancy. It is not a request to approve a new lease, but rather a request to resolve that an exception to tender applies, and subsequently, to permit continuing negotiations.

CORPORATE PLAN


OUR ROLE:

A Provider

OUR PRIORITY AREAS:


RECOMMENDATION

1. That Council resolves the exception under s 236(1)(b)(ii) of the Local Government Regulation 2012 (Qld) applies to entering into a new lease agreement over the following properties to the respective entities:

(a) for lease of Lot 149 Crown Plan RW760 (Reserve 71) and Lot 211 Crown Plan RW527 (Reserve 198), with Monto & District Show Society Inc, being a ‘community organisation’ (current lease No 418); and

(b) for lease of Lot 4 Crown Plan RW809472 (Reserve 522), with the Monto & District Historical Society Incorporated, being a ‘community organisation’ (current lease No. 421); and

(c) for lease of Part of Lot 12 M7479 (Reserve 4907), with Monto Sunshine House Art and Craft Association Incorporated, being a ‘community organisation’ (current lease No. 436).

2. That the Chief Executive Officer or delegate be authorised to negotiate the terms and conditions of the lease renewals related to resolutions 1(a)-(d) of this report.





Item 9.5 Page 92

REPORT

Council’s Leasing Officer has identified the following lease agreements, which are due to expire or have expired, where the current tenant wish to maintain their tenancy;

Land description/ address Lessee Expiry Date

Current tenancy

(a) Lot 149 Crown Plan RW760 (Reserve 71) and Lot 211 Crown Plan RW527 (Reserve 198), Monto Showgrounds on Oxley Street Monto

Map = Attachment 1

Monto & District Show Society Inc

31/12/2017 Honoured non-registered trustee lease agreement

(b) Lot 4 Crown Plan RW809472 (Lease A) (Reserve 522), 20 Flinders Street Monto

Map = Attachment 2

Monto & District Historical Society Incorporated


(c) Part (Lease A) of Lot 12 M7479 (Reserve 4907), Rutherford Street, Monto

Map = Attachment 3

Monto Sunshine House Art and Craft Association Incorporated


Each tenant/ lessee has expressed interest in maintaining tenancy. Negotiation of fresh lease agreements have been paused given the obligations that bind Council in dealing with ‘disposal of land’ and pending a resolution of Council.

Pursuant to s 227 of the LG Regs, disposal, including by lease, of the whole or part of land owned by Council must be done either by tender or sale by auction, unless Council resolves to apply an exception to tender, available under s 236 of the LG Regs.

The relevant exception applicable to the leases relevant to this report is: s 236(1)(b)(ii) – exception to going to tender when disposing of land or interest in land to a ‘community organisation’, without need to dispose at market value rent or sale;

In each case, Council’s options for dealing with the land are:

1. Offer the land for lease by going through a tender process pursuant to s 228 of LG Regs;

2. Applying an exception to tender by resolution, to enable negotiations with current tenants; or

3. Choose not to offer the land for lease or sale (allow lease agreements to lapse and advise current occupants to vacate)

In cases where both parties are happy with the current arrangement, the Local Government Legislation (LG Regs) makes it possible for Council to resolve an exception to tender applies, and fresh agreement negotiations to begin.

In each of the above cases, it appears in the interest of efficiency and good governance to permit Council and the current occupant to continue lease negotiations, with a view to executing a beneficial lease arrangement. Hence it is recommended Council make the resolutions as provided in the recommendation contained in this report.

CONSULTATION

The entities, and individuals who are the subject of this report are known occupants of the respective Council properties. To the best knowledge of Council’s Corporate Services there is no


Item 9.5 Page 93

negative community or Council concern about renewal of the lease agreements. Each tenant or occupant has expressed or shown keen interest in remaining tenants of the properties.

RISK IMPLICATIONS


Low – If Council resolves to approve the recommendation contained within this paper, officers will be able to move forward with renewing the leasing arrangements.


Not applicable

Financial Impact

Low – applying exceptions saves costs of tender advert and manpower.

Legal & Regulatory

Low impact – exceptions are a legal disposal process.

Environmental

Not applicable


Not applicable

Human Resources

Not applicable


Not applicable

Service Delivery

Not application

Climate

Not applicable

KEY MESSAGE

The key message is that Council is willing to consider efficient processes when dealing with land and lease arraignments where suitable and possible. Since no agreements are set in stone if the resolutions are made as recommended, no wider publication is viewed as necessary.











Attachment 4 – Plan of current lease 436

Monto Sunshine House Art and Craft Association Incorporated

Plan

Lease A on Lot 12 M7479

Rutherford Street Monto Qld 4630


Item 9.6 Page 99

9.6 SMALL HALLS FUNDING PROGRAM

Doc Id: 989808



Attachments: 1. Kalpowar Hall [982386] ⇩ 2. Mulgildie Hall [988825] ⇩ 3. Small Hall Funding Program Guidelines [958333] ⇩

EXECUTIVE SUMMARY

In November 2019, Council endorsed the Small Halls Funding Program. This program is designed to support rural, volunteer run, small hall management committees to maintain and improve their community hall facilities for the benefit of the broader community. This is a competitive program that is assessed as per endorsed guidelines (attached).

This report is to endorse recommendations for funding.

CORPORATE PLAN


OUR ROLE:

A Provider

OUR PRIORITY AREAS:

3. Our united region

RECOMMENDATION

That the report be received and the following organisations be awarded funding under the Small Halls Funding Program:

1. Mulgildie School of Arts Inc - $5,000.00

2. Kalpowar Hall Committee Inc - $18,544.35

REPORT

In November 2019, Council endorsed the Small Halls Funding Program to support rural, volunteer run, small hall management committees to maintain and improve their community hall facilities for the benefit of the broader community. This is a competitive program that is assessed as per endorsed guidelines (attached).

A sum of $40,000.00 has been allocated to the program this financial year and to date one application has been approved to the amount of $4,950.00, being for Mungungo School of Arts Inc – completion of re-stumping at Mungungo Hall.

The two applications attached for endorsement:

Applicant Project Total Project Cost Funding Requested

Mulgildie School of Arts Inc

Re-oil exterior of hall with linseed oil to preserve timber

$8,800.00 $5,000.00

Kalpowar Hall Committee Inc

Upgrade amenities block to include disabled access

$19,544.35 $18,544.35





Item 9.6 Page 100

If applications are approved, $11,505.65 will remain in budget.

CONSULTATION

Contact was made with representatives of all eligible small halls in the region. All other committees declined to apply this financial year.

RISK IMPLICATIONS


LOW – Endorsed funding program with sound eligibility and assessment process.


LOW – Projects undertaken by accredited contractors.

Financial Impact

LOW – This funding program is budgeted for, with budget remaining following recommendations for endorsement.

Legal & Regulatory

LOW – Funding agreements in place for successful applicants.

Environmental

Not applicable.


LOW – Hall committees are responsible for maintenance of the halls.

Human Resources

LOW – Low resource required for the administration of the funding program.


Not applicable.

Service Delivery

LOW – The program does not impede on service delivery.

Climate

Not applicable.

KEY MESSAGE

Notification to successful and un-successful applicants.

Media coverage of projects as they unfold.






























Item 9.7 Page 115

9.7 MAJOR EVENTS GRANTS 2020

Doc Id: 990043



Attachments: Nil

EXECUTIVE SUMMARY

The purpose of this report is to present to Council requests for cash funding and in-kind support for major events within the North Burnett region. As per the current Policy 121 – Major Events, it is required that major event applications be submitted each year for Council’s consideration. This report outlines the applications received and seeks Council endorsement of the recommendations.

CORPORATE PLAN


OUR ROLE:

A Funder

OUR PRIORITY AREAS:

4. Our vibrant and naturally beautiful region

RECOMMENDATION

That this report be accepted as presented and;

In accordance with Policy 121 Major Events Grants, Council endorses the following funding recommendations:

1. Friends of RM Inc. – Funding of $2,750 and in-kind support up to $1,900 (within capacity of Council in the lead up to and at the time of the event).

2. Eidsvold Cattle Drive Inc. – Funding of $4,000 and in-kind support up to $5,000 (within capacity of Council in the lead up to and at the time of the event).

3. Gayndah Orange Festival – Funding of $4,000 and in-kind support up to $5,000 (within capacity of Council in the lead up to and at the time of the event).

4. Monto Magic Tourism Action Group – Funding of $4,000 and in-kind support up to $2,700 (within capacity of Council in the lead up to and at the time of the event).

REPORT

Major Events and Festivals are an important part of the liveability and enjoyment for residents, as well as providing economic benefits from visitors to the local economy. These regional events are run by a variety of passionate local people with a strong focus on the betterment of their communities. Policy 121 is reflective of the need to provide support for major events in the North Burnett.

Council annually receives major events grants for consideration. These applications include events that will occur in the 2021 financial year.

Applications for major events grants have been received by: Friends of RM Inc, Eidsvold Cattle Drive Inc, Gayndah Orange Festival Inc and Monto Magic Tourism Action Group. A brief summary has been collated (Table 1) from applications supplied:

Table 1: Major Event Application Event Briefs.


Item 9.7 Page 116

Event Event Brief

Friends of RM Inc – Eidsvold Bush Spirit Festival.

The Eidsvold Bush Spirit Festival celebrates the unique culture and spirit of the bush. This festival will include demonstrations and entertainment of bush arts and crafts as well as Indigenous Culture through entertainment of the Eidsvold State School students’ didgeridoo playing, singing and dancing. The aim is to be inclusive of bush culture and an Indigenous cultural experience in a family friendly setting.

The 2021 festival seeks to increase attendance from within the region and draw visitors to the North Burnett through a comprehensive marketing and promotion campaign.

Collaboration with other community groups to provide food, beverage, entertainment and/or activities has been confirmed.

Eidsvold Cattle Drive Inc – Eidsvold Cattle Drive.

The Eidsvold Cattle Drive will be run 12-18 April 2021 (it was to be run in 2020 but has been cancelled until 2021 due to drought).

The Cattle Drive re-enacts the droving history of Eidsvold whilst raising funds for rural and remote health care services. A new addition to the 2021 format will be the inclusion of events in Eidsvold whilst the drovers are ‘on the road’. These events will include property tours, morning teas with local ‘celebrities’, camp oven meals, demonstrations, bush craft workshops and market days. These in town events will encourage ‘grey nomads’ to spend a week in Eidsvold while the cattle ‘walk to town’.


Gayndah Orange Festival Inc – Gayndah Orange Festival.

The Gayndah Orange Festival is a celebration of Gayndah’s citrus industry and community. The family friendly event draws visitors and locals to Gayndah for a long weekend of entertainment, quirky fruit based family activities, promotion of local produce, traditional street parades and Orange Queen pageant competition.

The 2021 festival plans to use high quality entertainment, strong focus on the region’s citrus industry and broad promotion strategies to attract visitors.


Monto Magic Tourism Action Group – Festival of the Three Moons.

‘Festival of the Three Moons’ is a new event for Monto that has been decided by the community to replace the Monto Dairy Festival. The initiative to change the festival reflects the current community needs and wants.

The Festival will consist of a day of activities including markets, entertainers and street parade in Newton Street followed by ‘Rockin’ at the Railway’, a night of entertainment. There will be various community activities going on throughout the day.


Council have invited applications from other established events throughout the region including Heartland Festival and the Biggenden Rose Festival. Both of these major events have declined to apply in this round of major events.


Item 9.7 Page 117

CONSULTATION

Consultation has been undertaken with the different applicants by relevant Council departments. Through these consultations, it was determined that not all community groups would be submitting applications for consideration. The summary below lists the consultation undertaken.

Table 4: Consultation with Community Groups.

Group Consultation

Friends of RM Inc Email communications with Council’s Tourism Officer

Eidsvold Cattle Drive Inc Physical meeting with members of the group with Council’s Tourism Officer.

Gayndah Orange Festival Phone calls, emails and physical meeting with different members of the group with Council’s Tourism Officer.

Monto Magic Tourism Action Group Emails and physical meeting with Council’s Tourism Officer.

Gayndah Heartland Festival Phone call and email with Council’s Tourism Officer. The group have not submitted an application.

Biggenden Rose Festival Email communications with Council’s Tourism Officer. Due to drought and lack of volunteers the 2020 event has been cancelled.

RISK IMPLICATIONS


LOW – Recommendations are based on the information provided by the applicants. There may be some perceived political risk in offering more funding to one group over another however this risk has been minimalised with the recommendations put forward to Council.


LOW – As a requirement, all applicants have public liability insurance. For the applicants that have requested in-kind assistance, Council will assess safety requirements when reviewing final requests from the committee.

Financial Impact

LOW – Recommendations put to Council for consideration do not exceed budget.

Legal & Regulatory

LOW – Community groups are running these major events, with all groups having successfully run similar or the same festival over many years. All events have public liability insurance in place. A funding agreement will be utilised to formalise funding between Council and the organising committee.

Environmental

Not applicable.


MED – Monto Three Moons Festival will be held on Monto’s Newton Street. Mitigation strategies will be in place by the group including road closure and barricades. This particular group have previous experience in similar events and conducted them safely in previous events.

MED – Gayndah Orange Festival also hold a street parade. To reduce the risk the street parade has been shifted in previous years off the main street to reduce impact on road closures and improve safety.


Item 9.7 Page 118

Other events have limited exposure to Council property and infrastructure.

Human Resources

LOW – The applicants are community organisations that take the lead in running these events. Council has taken a funding approach to these events and will assess human resources capacity and ability to deliver in-kind assistance when finalising in-kind in the lead up to events.


Not applicable.

Service Delivery

LOW – Service delivery will not be impacted by in-kind requests if Council liaise with organising committee in lead up to events and only commit realistic and effective offers of in-kind assistance that are of value to the event organising committee.

Climate

Not applicable.

KEY MESSAGE

Once Council has endorsed and allocated funds, the applicants will be made aware of the outcomes. This correspondence will be delivered via official correspondence and funding agreement. Successful applicants of the grants can be released via the Media Team.


Page 119

10 WORKS

Nil


Nil



Page 120


RECOMMENDATION

That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 275(1) of the Local Government Regulation 2012:

13.1 Proposal Options - Recovery of Outstanding Rates

This matter is considered to be confidential under Section 275(1) - h of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with other business for which a public discussion would be likely to prejudice the interests of the local government or someone else, or enable a person to gain a financial advantage.

13.2 Tender No. 2909_2019-20_TTB_36 Operation of Eidsvold Swimming Pool

This matter is considered to be confidential under Section 275(1) - e of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with contracts proposed to be made by it.


Page 121


Documents

Agenda of General Meeting - Wednesday, 27 May 2020...2020/05/27 · General Meeting Agenda 27 May 2020 Page 2 NOTICE OF GENERAL MEETING To: Cr Rachel Chambers (Mayor) Cr Robert Radel