AGENDA AMENDED City Hall Forum - 100 State Street, Beloit ... · AMENDED City Hall Forum - 100 State Street, Beloit, WI 53511 7:00 PM Monday, April 20, 2020 * Members of the media

Beloit City CouncilMeeting Agenda - April 20, 2020

Page | 1

AGENDABELOIT CITY COUNCIL

AMENDEDCity Hall Forum - 100 State Street, Beloit, WI 53511

7:00 PMMonday, April 20, 2020

*

Members of the media or the public may watch the council meeting via television on Channel992, livestream the meeting on Beloit Access Television (BATV) YouTube channel, or bycalling (646) 749-3122, access code 901-948-661. All participants' phones will be muted. Attendance at the meeting in person will be limited.

If you would like to provide comments related to the Public Hearing item or Public Comment,please submit those to [email protected] by 12:00 noon on Monday, April 20,2020.

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a. Proclamation declaring April 24, 2020 as Arbor Day

Attachment3.b. Proclamation declaring April 30, 2020 as Stand Against Racism Day

Attachment

4. PUBLIC HEARINGS4.a. Consideration of Resolution 2020-037 regarding the vacation of a portion of Water Street

Right-of-Way (Christensen)Attachment

5. PUBLIC COMMENTS

6. CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion. There will be no

separate discussion of these items unless a Council member so requests, in which event the item will be removed fromthe General Order of Business and considered at this point on the agenda.

1

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/570294/Arbor_Day_2020.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/570337/SAR_Proclamation.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/566612/VA-2020-01__Vacation_of_Part_of_Water_Street__Council_Report.pdf


Page | 2

6.a. Consideration of Resolution 2020-060 approving application for Coronavirus EmergencySupplemental Funding (CESF) Program (Zibolski)Attachment

6.b. Consideration of Resolution 2020-059 approving the amended Community Development BlockGrant Citizen Participation Plan (Christensen)Attachment

6.c. Consideration of Resolution 2020-061 for approval of applicants for an Alcohol BeverageOperator's (Bartender's) License for years 2019-2021 (Stottler)Attachment

6.d. Consideration of Resolution 2020-062 approving compensation adjustments for City ManagerLori Luther (Dunkin)Attachment

6.e. Consideration of Resolution 2020-069 approving a Memorandum of Understanding for use offacilities in the event of a mass medical emergency (Luther)Attachment

7. ORDINANCES

8. APPOINTMENTS The individuals named below have been nominated for a seat on a city board, committee or commission. Each

nomination is subject to confirmation by the City Council, approval of appointment will be accomplished by one motionunless a council member requests to take up a nomination separately, in which event the nomination will be removedfrom the General Order of Business and considered at this point on the agenda.

9. COUNCILOR ACTIVITIES AND UPCOMING EVENTS

10. CITY MANAGER’S PRESENTATION

11. REPORTS FROM BOARDS AND CITY OFFICERS11.a. The City Council may adjourn into Closed Session in the 1st Floor Conference Room pursuant

to section 19.85(1)(e), Wis. Stats. to deliberate or negotiate the purchasing of public properties,the investing of public funds, or conducting other specified public business, whenevercompetitive or bargaining reasons require a closed session, namely to discuss the potentialpurchase of 737 Bluff Street. The Council will reconvene into open session. (Christensen)

12. ADJOURNMENT

** Please note that, upon reasonable notice, at least 24 hours in advance, efforts will be made to accommodate theneeds of disabled individuals through appropriate aids and services. For additional information to request this service,please contact the City Clerk's Office at 364-6680, 100 State Street, Beloit, WI 53511.

Lorena Rae StottlerCity of Beloit Clerk-Treasurerwww.beloitwi.gov

2

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/570755/2020-060_CESF_Granicus_Copies.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/570778/Staff_report__resolution__plan_-_CARES_Act_amendment.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/571609/Granicus_Operators.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/571863/Resolution_Annual_Review_City_Manager__2020__20200413.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/574270/City_Council_20200418.pdf


Page | 3

City Council meetings occur on the first and third Mondays of the month. Meetings are televised on Charter CableAccess digital channel 992 and are live streamed via the Beloit Access Television (BATV) YouTube Channel. Councilmeetings are rebroadcast on Charter Cable Access digital channel 992 and are archived on the BATV YouTubeChannel for viewing at your leisure.

3

WHEREAS, in 1872 J. Sterling Morton proposed to the Nebraska Board of Agriculturethat a special day be set aside for the planting of trees; and

WHEREAS, this holiday, called Arbor Day, was first observed with the planting of trees inNebraska; and

WHEREAS, Arbor Day is now observed throughout the nation and the world; and

WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cutheating and cooling costs, moderate the temperature, clean the air, produce oxygen andprovide habitat for wildlife; and

WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel forour fires, and countless other wood products; and

WHEREAS, trees in our city increase property values, enhance the economic vitality ofbusiness areas, and beautify our community; and

WHEREAS, Beloit has been recognized as a Tree City USA by the National Arbor DayFoundation and desires to continue its tree planting ways;

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Beloit herebyproclaims Friday, April 24, 2020 as ARBOR DAY in the City of Beloit and urge all citizens tosupport efforts to protect our trees and woodlands and to support our city’s urban forestryprogram.

AND BE IT FURTHER PROCLAIMED that all Beloit citizens are encouraged to plant treesto brighten the community and promote the well-being of present and future generations.

Dated this 20th day of April, 2020.

__________________________Regina Dunkin, PresidentCity Council President

ATTEST:

______________________________________Lorena Rae Stottler, City Clerk

4

WHEREAS, racism and discrimination hurt everyone and have a profound effect on children,adults, communities and institutions; and

WHEREAS, racism can take many different forms including, discrimination, personal attacks,violence, written or verbal threats or insults, damage to property, graffiti or inequity of treatment toindividuals of race, color, creed, and ethnicity by institutions; and

WHEREAS, the City of Beloit recognizes that all people should be treated with dignity, respectand justice; and

WHEREAS, Stand Against Racism Day is a nationally recognized initiative with a purpose toencourage communities to raise awareness that racism still exists while offering to be part of thesolution to end racism and other forms of discrimination; and

WHEREAS, the YWCA USA 2020 theme is Civic Engagement, which is central to racial justice

work as voting rights, census participation, and civic engagement are, and have always been, core

components of racial justice; and

WHEREAS, racism, acts of hate, violence and disparities in our institutions based on race,religion, ethnic heritage, gender, gender orientation or disability not only affect the victim, but affectour entire community and nation; and

WHEREAS, the City of Beloit supports the mission of YWCA Rock County to eliminate racism inour community, state and nation;

NOW, THEREFORE, BE IT RESOLVED that the Beloit City Council does hereby proclaim April 30,2020 as Stand Against Racism Day in the City of Beloit; and calls upon all Beloit Citizens to supportcelebrating diversity and promoting racial justice in our community.

Presented this 20th day of April 2020.

_____________________________ _____Regina Dunkin, Council President

ATTEST:

_____________________________Lorena Rae Stottler, City Clerk 5

VA-2020-01, Vacation of Part of Water Street, Council Report

CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic:RESOLUTION REGARDING THE VACATION OF A PORTION OF WATER STREET IN THE CITY OF BELOIT, ROCKCOUNTY, WISCONSIN

Date: April 20, 2020

Presenter: Julie Christensen Department: Community Development

Overview/Background Information

The City has initiated a petition to vacate a portion of Water Street from the pump house driveway to Shirland Avenueadjacent to the Riverbend site. The Petition for Vacation and proposed Plat of Vacation are attached.

Key Issues

1. The proposed area to be vacated is 65,133 square-feet (1.495 acres) in area, and includes an existing localstreet improved with curb & gutter, lights, storm sewers, and a portion of the bike path. If approved, the areato be vacated will be incorporated into the Riverbend Stadium Authority redevelopment site.

2. Water Street was platted and dedicated to the public in 2010 as part of the Final Plat of Riverbend, the sameyear that a portion of Mill Street was vacated and incorporated into the City Hall and Regal Beloit parking lots.

3. The Riverbend Stadium Authority’s applications for a PUD – Master Land Use Plan and PUD zoning for theRiverbend site and adjacent land have been approved by the City Council.

4. The attached Public Notice was sent to all adjacent businesses and property owners, along with the WisconsinDOT. Access will be preserved to the Post Office, Bus Station, Lift Station, and Regal Beloit parking lot. A cul-de-sac will be constructed at the end of Water Street as shown on the attached PUD – Master Land Use Plan.

5. Alliant Energy has requested a utility easement for all of their existing utilities in the area to be vacated.6. The City Council adopted Resolution 2020-036 on February 17, 2020, which declared the proposed vacation to

be in the public interest and established a public hearing date of April 20, 2020. All required Public Notices havebeen distributed and the Lis Pendens was recorded with the Register of Deeds on February 20, 2020.

7. The Plan Commission reviewed this item on March 4, 2020 and voted unanimously (7-0) to recommend approvalof this vacation.

Conformance with Strategic Plan

Approval of this action would conform with the stated purpose of the following strategic goal:

Goal #1 – Create and Sustain Safe and Healthy Neighborhoods

Goal #2 – Create and Sustain a High Performing Organization

Goal #3 – Create and Sustain Economic and Residential Growth

Goal #4 – Create and Sustain a High Quality of Life

Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity

Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community

Sustainability

(If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and naturalenvironment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and othermanufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet thehierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable)

N/A

Action Required/Recommendation

• City Council consideration and action on proposed Resolution 2020-037

Fiscal Note/Budget Impact

N/A

Attachments

Resolution 2020-037 and Staff Report to the Plan Commission6


RESOLUTION 2020-037

RESOLUTION REGARDING THE VACATION OF A PORTION OF WATER STREETIN THE CITY OF BELOIT, ROCK COUNTY, WISCONSIN

WHEREAS, the City of Beloit has proposed to vacate a portion of Water Street in the City ofBeloit, Wisconsin in order to accommodate a sports stadium and entertainment venue of regionalsignificance. The property is described as follows and shown on Exhibit A, attached hereto andincorporated herein by reference:

Part of Water Street of the Final Plat of Riverbend, being part of Government Lot 7 ofSection 35, Town 1 North, Range 12 East, of the 4th P.M., City of Beloit, Rock County,Wisconsin:DESCRIBED AS FOLLOWS:Beginning at the Southwest corner of Lot 2 of the Final Plat of Riverbend, recorded inVolume 32, Pages 870-872 of Plats as Document No. 1887635 at the Northerly right-of-way of Shirland Avenue; thence South 83°04'28" West a distance of 70.00 feet to theSoutheast corner of Outlot 3 of the Final Plat of Riverbend; thence along the Westerlyand Northerly right of way lines of Water Street for the following courses: North6°55'32" West a distance of 126.68 feet; thence 182.19 feet along the arc of a curve tothe right having a radius of 393.00 feet and a chord which bears North 6°21'20" East adistance of 180.57 feet; thence North 19°38'12" East a distance of 116.34 feet; thence74.27 feet along the arc of a curve to the left having a radius of 257.00 feet and a chordwhich bears North 11°21'27" East a distance of 74.02 feet; thence North 3°04'41" East adistance of 110.71 feet; thence 342.02 feet along the arc of a curve to the right having aradius of 198.00 feet and a chord which bears North 52°33'46" East a distance of 301.05feet; thence South 77°57'08" East a distance of 44.84 feet; thence South 12°02'52" Westa distance of 70.00 feet to the Southerly right of way of Water Street; thence along theSoutherly and Easterly right of way lines of Water Street for the following courses: North77°57'08" West a distance of 44.84 feet; thence 221.10 feet along the arc of a curve tothe left having a radius of 128.00 feet and a chord which bears South 52°33'46" West adistance of 194.62 feet; thence South 3°04'41" West a distance of 110.71 feet; thence94.50 feet along the arc of a curve to the right having a radius of 327.00 feet and achord which bears South 11°21'27" West a distance of 94.17 feet; thence South19°38'12" West a distance of 116.34 feet; thence 149.74 feet along the arc of a curve tothe left having a radius of 323.00 feet and a chord which bears South 6°21'20" West adistance of 148.41 feet; thence South 6°55'32" East a distance of 126.68 feet to thepoint of beginning. Containing 1.495 acres (65,133 square feet), more or less.

WHEREAS, the City Council has initiated proceedings to abandon, vacate and discontinue apublic right-of-way in accordance with the requirements of §66.1003(4), Wis. Stats.; and

WHEREAS, a public hearing on the proposed vacation of this right-of-way was held inaccordance with §66.1003(4)(b), Wis. Stats. on April 20, 2020 at 7:00 p.m.; and

7


WHEREAS, the City has not received a valid objection to the proposed discontinuance asdescribed in Wis. Stats. §66.1003(4)(c); and

WHEREAS, the City Council finds the right-of-way to be excess, and that the public interestrequires the vacation of such right-of-way.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Beloit as follows:

Section 1. That since the public interest requires it, the portion of Water Street in the City ofBeloit, Rock County, Wisconsin more fully described above and on Exhibit A, attached hereto andincorporated by reference herein, is declared to be wholly abandoned, vacated and discontinued as apublic thoroughfare and right-of way, excepting therefrom all utility and/or sewer easements, futureconstruction and maintenance rights and access, including access rights incidental to those easementsand all other incidental rights in accordance with §66.1005, Wis. Stats.

Section 2. The ownership of such portion of Water Street abandoned, vacated and discontinuedherein shall revert as provided by law.

Section 3. This resolution shall be effective only upon the execution of a lease and developmentagreement between the City and the Riverbend Stadium Authority for construction of a sports stadium.The City Clerk-Treasurer is directed to withhold recording of this resolution until the lease anddevelopment agreement have been executed.

Adopted this 20th day of April, 2020.

CITY COUNCIL OF THE CITY OF BELOIT

Regina Dunkin, President

Attest:

Lorena Rae Stottler, City Clerk-Treasurer

8


REPORT TO THE PLAN COMMISSION

Plan Commission Meeting Date: March 4, 2020

Agenda Item: 4(b)

File Number: VA-2020-01

General Information

Applicant/Owner: City of Beloit

Address/Location: Water Street (from the lift station driveway to Shirland Avenue)

Applicant’s Request: Vacation of Public Street (Right-of-Way)

Staff Analysis

Overview: The City has initiated the vacation of a portion of Water Street from the lift station driveway toShirland Avenue adjacent to the Riverbend site as part of the Snapper’s Stadium Redevelopment Project. Asrequired by Wisconsin Statutes, the City Council has adopted a Resolution which sets a date for a publichearing for this vacation request of April 20, 2020. The proposed Plat of Vacation is attached to this report.

Background: The proposed area to be vacated is 65,133 square-feet (1.495 acres) in area, and includes anexisting local street improved with curb & gutter, lights, and storm sewers. If approved, the area to be vacatedwill be incorporated into the Riverbend Stadium Authority redevelopment site. The bike path will remain opento the public but will be relocated closer to the river. Water Street was platted and dedicated to the public in2010 as part of the Final Plat of Riverbend, the same year that a portion of Mill Street was vacated andincorporated into the City Hall and Regal Beloit parking lots. The attached Public Notice was sent to alladjacent businesses and property owners, along with the Wisconsin DOT. Access will be preserved to the PostOffice, Bus Station, Lift Station, and Regal Beloit parking lot. A cul-de-sac will be constructed at the end ofWater Street as shown on the attached PUD – Master Land Use Plan.

Proposed Planned Unit Development (PUD): The Riverbend Stadium Authority has submitted applications forreview & approval of a PUD – Master Land Use Plan and PUD zoning for the Riverbend site and adjacent land.The proposed stadium will only fit on the subject property if Water Street is vacated as proposed. Therefore,Planning staff is recommending approval of the PUD subject to approval of this vacation request.

Review Agent Comments: Alliant Energy has noted the presence of a high pressure gas main in a portion ofthe area to be vacated in an area proposed as future parking lot, and has requested the reservation of a utilityeasement. The Water Resources Director has noted that storm sewer infrastructure is present in the area tobe vacated, which will be removed by the developer in accordance with a Development Agreement.

STAFF RECOMMENDATION:The Planning & Building Services Division recommends approval of the vacation of a portion of Water Streetas described in the attached Plat of Vacation, returning the right-of-way to the adjacent property owner.

ATTACHMENTS: Plat of Vacation, Proposed PUD, Petition, Public Hearing Resolution, & Public Notice.

9


Exhibit A - Plat of Vacation

10


PUD – Master Land Use Plan

11


12


13


14


15

16

17

CITY OF BELOIT

REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: RESOLUTION APPROVING THE AMENDED COMMUNITY DEVELOPMENT BLOCK GRANT CITIZEN PARTICIPATION PLAN


Presenter: Julie Christensen Department: Community Development


As part of the Community Development Block Grant program, recipients, such as the City of Beloit, are required to have a citizen participation plan. This proposed plan updateS the language to reflect changes to public comment periods related to any CARES Act Allocation initiatives.

Key Issues

1. The CARES Act permits municipalities to have a reduced public comment period for COVID-19 relief actions. This can include updates to the citizen participation plan as well as amendments to the annual action plan and/or the Consolidated Action Plan.

2. In order to serve the citizens of Beloit efficiently, the City of Beloit is proposing a five (5) day public comment period for actions relating to the CARES Act allocation.


Approval of this agreement would conform with the stated purpose of the following strategic goal:







Sustainability

(If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable)

N/A


Staff recommends approval of the resolution


There will be no impact to the Budget

Attachments

Proposed Resolution and Amended Citizen Participation Plan

18

RESOLUTION 2020-059 RESOLUTION APPROVING THE AMENDED

COMMUNITY DEVELOPMENT BLOCK GRANT CITIZEN PARTICIPATION PLAN

WHEREAS, the City of Beloit is an entitlement community and annually receives Community Development Block Grant funds; and

WHEREAS, the U.S. Department of Housing and Urban Development requires recipients of Community Development Block Grant monies to have in place a Citizen Participation Plan; and

WHEREAS, the Citizen Participation Plan shall encourage citizen participation (especially to persons of low to moderate income), provide citizens reasonable and timely access to local meetings and information, provide for technical assistance, provide for public hearings, provide for a complaint process, and accommodate non-English speaking residents; and

WHEREAS, the City of Beloit has prepared an updated Citizen Participation Plan in order to

outline the public participation requirements for allocations related to the CARES Act. NOW, THEREFORE, BE IT RESOLVED that the attached updated Citizen Participation Plan is

hereby approved by the City Council of the City of Beloit, Rock County, Wisconsin Approved this 20th day of April, 2020



ATTEST: Lorena Rae Stottler, City Clerk-Treasurer

19

Community Development Block Grant

Citizen

Participation Plan

20

Page 2 of 7

Citizen Participation Plan Community Development Block Grant Program

The City of Beloit will provide its citizens with the opportunity to participate in an advisory role in planning, implementing, and assessing CDBG programs. Information about the goals of the CDBG program and the activities it funds will be provided to all interested stakeholders. Public hearings will be held to gauge the views of citizens, while providing them with an opportunity to comment upon the development of Beloit. Reference: https://www.law.cornell.edu/cfr/text/24/91.105

Standards of Participation

1. Beloit’s citizen participation process will be conducted in an open manner for the benefit of all interested parties. Public hearings will cover the various aspects of the programs to be funded and citizen comments, both verbal and written, will be taken and maintained in a file in the Division of Community and Housing Services. These files will be available for citizen review upon request.

2. Low and moderate-income persons, particularly those living in areas designated by the City as a revitalization area or in a slum and blighted area and in areas where CDBG funds are proposed to be used, and by residents of predominately low and moderate-income neighborhoods, minorities, and non-English speaking persons, and persons with disabilities, the business community, and civic groups that are concerned with the program or activity will be involved through notification of meetings and hearings to be held and proposed actions to be considered.

3. The City of Beloit will ensure that all interested stakeholders are informed about the participation process through public notices, the news media, and through personal contact by City staff.

4. The City of Beloit will provide information to interested citizens through at least one public notice in the official newspaper of record. The notices will indicate the date, time, place, and procedures of the hearings and the topics to be considered.

21

https://www.law.cornell.edu/cfr/text/24/91.105

Page 3 of 7

Whenever possible, the City will publicize the hearings by radio or television. These documents will be made accessible to persons with disabilities, upon request.

Scope of Participation

1. Citizens will be involved in the development of all applications.

The City of Beloit will hold public hearings and workshops to obtain the views and proposals of citizens regarding community development and housing needs and priorities, as well as to obtain comments on community development performance. Attached to this plan is a schedule of public hearings and publications concerning the various community development programs.

The City Council will consider subsequent amendments and other changes to approved applications, including the selection of contingency or local option activities, at their regular meetings. City Council meeting agendas are published in the official newspaper of record prior to the dates of scheduled meetings. The agendas are also posted on the City’s internet homepage. Interested citizens and organizations will be notified of any proposed action.

2. Citizens will have an advisory role in policy decisions regarding program implementation through the submission of opinions and proposals at public and other meetings or directly to the Division of Community and Housing Services. The staff is also inviting stakeholders to meet with staff on a one-on-one basis.

3. Interested stakeholders will be given the opportunity to assess all aspects of community development performance. Furthermore, at the time the annual performance reports are submitted to HUD, public notices will inform citizens that copies of the reports are available at City Hall free of charge.

Submission of Opinions and Proposals

Citizens will be encouraged to submit opinions and proposals as follows:

Directly to the Division of Community and Housing Services during the planning period prior to public hearings on applications;

22

Page 4 of 7

At neighborhood and other meetings, if scheduled prior to formal public hearings; and

At formal public hearings.

The Division of Community and Housing Services will make every effort to respond to

citizen opinions and proposals within 10 working days. This response includes written

responses to written proposals, stating reasons for the action taken. Also, whenever

possible, responses will be provided prior to the final hearing on applications.

Complaints

All written complaints will receive a timely, substantive written response within 15 working days where practical or as soon thereafter as possible.

Technical Assistance

In order to facilitate citizen participation, the level and type of technical assistance determined appropriate by the Division of Community and Housing Services g will be provided to citizens so that they may adequately participate in the planning, implementation, and assessment of programs. The Division of Community and Housing Services will also provide assistance to groups of low and moderate-income persons, and groups of residents of blighted neighborhoods that request assistance in developing proposals and statements of opinions.

Adequate Information In order to provide for full public access to program information and make adequate information available to citizens, information shall be provided to citizens at the time planning begins for the next program year through news media stories and public hearings. Additionally, in order to provide for full and timely disclosure of program records and information, consistent with applicable State and local laws regarding personal privacy and obligations of confidentiality, documents relevant to the programs will be available at the Division of Community and Housing Services, Beloit City Hall,

23

Page 5 of 7

Third Floor, 100 State Street, between 8:00 a.m. and 5:00 p.m., Monday through Friday, with the exception of official holidays.

Schedule of Public Hearings Consolidated Plan 1. Two public hearings will be held to obtain citizen input on community development

and housing needs and priorities during the development of the Consolidated Plan. This will also be an opportunity to obtain comments on the applicant’s community development performance.

2. Should a substantial amendment be made to the Consolidated Plan, two public

hearings will be held to obtain citizen input on the amendment. In addition, the amended plan will be available for a 30-day public review. During this time, copies of the amendment will be made available to citizens upon request.

Annual Action Plan 1. One public hearing will be held to obtain the opinions of citizens on the proposed

Annual Action Plan and recommended Community Development Block Grant allocations.

2. If a substantial amendment is made to the Annual Action Plan or a change in the

approved CDBG allocations of 15 percent of the current year grant award or greater, one public hearing will be held to obtain citizen input on the amendment. In addition, the amended plan will be available for a 30-day public review. During this time, copies of the amendment will be made available to citizens upon request.

Emergency Assistance Program 1. Public hearings shall be held to obtain citizen view and to enable them to respond to

proposals at all stages of the program, including the development of needs, the review of proposed activities, and the review of program performance. Hearings shall be held after adequate notice, at times and locations convenient to potential or actual beneficiaries and with accommodations for the handicapped, and, if needed, for non-English speaking persons.

2. The first hearing will allow citizens to communicate their views and will provide an

explanation of the community development needs, objectives and strategies and the Community Development Block Grant – Emergency Assistance Program (CDBG-EAP) including goals, objectives, application process, amount of funds available, timetable, eligible activities, etc.

24

Page 6 of 7

3. The second hearing will allow citizens to communicate their views and provide a review of the performance of the funded activities.

4. The first public hearing shall be held during the development of the application for

funds. The second public hearing shall be held during the implementation of the program.

CARES Act 1. Public Comments and Hearings – Under the provisions of the 2020 CARES Act, the

Federal Government has permitted a reduced public notice time period. For actions related to the CARES Act, the public comment period shall be no shorter than five (5) days.

2. Annual Action Plan and Consolidated Action Plan – In the event that the Annual Action Plan and/or the Consolidated Plan needs to be amended for CARES Act related initiatives, the public comment period shall be no shorter than five (5) days.

Notice of Public Hearings 1. Public Hearings – Notice of a public hearing will be published one time in the official

newspaper of record at least two weeks prior to the date of the hearing. Additionally, the notice shall be posted at the Beloit City Hall and on the City’s website. The notices shall include the time, place, and date of the meetings as well as a brief agenda.

2. Submission of Consolidated Plan or Annual Action Plan – Prior to the submission of

the Consolidated Plan or Annual Action Plan (which includes the CDBG allocations) to the Department of Housing and Urban Development (HUD), a notice must be published one time in the official newspaper of record stating that the Consolidated Plan or Annual Action Plan will be submitted to HUD and is available to interested parties upon request. This notice will be published 30 days prior to submission to HUD. This notice shall also be posted on the City’s website during the 30 day public review period.

3. Consolidated Annual Performance Evaluation Report (CAPER) – Prior to the

submission of the Consolidated Annual Performance Evaluation Report (CAPER) to HUD, a notice must be published one time in the official newspaper of record stating that copies of the report are available to citizens upon request. This notice will be published 30 days prior to submission to HUD. This notice will also be posted on the City’s website during the 30 day public review period.

Language Needs:

25

Page 7 of 7

During the Consolidated Plan preparation periods, the City of Beloit will survey the

community to identify its language needs and identify any need for translation of

notices and other vital documents. When required, the City of Beloit will make an

interpreter available for public meetings. Additionally, when the City is not preparing

the Consolidated Plan, the City will work closely with community organizations that

serve the non-English speaking residents of Beloit to identify needs that may not have

been discovered during the Consolidated Plan preparation period.

26

CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic:Proposed Resolution Considering the Applications for Alcohol Beverage Operator’s (Bartender’s)Licenses for license period July 1, 2019 - June 30, 2021.


Presenter: Lorena Rae Stottler Department: City Clerk-Treasurer


Applicants for an Alcohol Beverage Operator’s (Bartender’s) License must apply (or renew) on a biennial basis. Thisprocess requires an application, proof that a responsible beverage server training course was completed, payment ofthe applicable fee and submission to a background check of the Beloit Police Department.

State law requires the City Council to act on all licenses prior to issuance. The attached resolution includes applicantsreceived from March 10 - April 14, 2020.

Key Issues

1. The applicants being recommended for approval or denial have completed the following steps:

a. Submitted a complete application and proof of responsible beverage server training, shown ID, paid applicablefees and submitted to a background investigation.

b. Upon completion of the background investigation, the Police Department provides a recommendation forapproval or denial to the Clerk-Treasurer.

c. Applications recommended for denial are sent a letter stating the reasons for the recommendation of denial andthe opportunity to appeal to the City Council. Applications recommended for approval and those that do not appeal areplaced on the master list and submitted to City Council every two weeks for consideration.

d. Upon Council action, City Clerk-Treasurer provides the necessary follow-up by issuing the license or sending aletter to the applicant stating the reason(s) for denial.

2. Section 125.17(1), Wis. Stats., requires the governing body to approved qualified applicants prior to issuance of thelicense.

3. This list includes 6 applicants taken between March 10 - April 14, 2020.

a. Recommended for Approval - All applicants are recommended for approval.

b. Recommended for Denial - None

4. This process is consistent with state statute as well as guidance from the League of Wisconsin Municipalities guidancefor Municipal Licensing and Regulation of Alcohol Beverages.


Approval of this action would conform with the stated purpose of the following strategic goal:







Sustainability

(If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and naturalenvironment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and othermanufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet thehierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable)

N/A


Staff recommends approval of the Resolution.


27

Each applicants pays $50 for a 2-year license and $35 for a 1-year license.

Attachments

Resolution, List of applicants.

Revised 05-24-2018

28

RESOLUTION 2020-061

RESOLUTION CONSIDERING THE APPROVAL OF APPLICANTS FOR AN ALCOHOL BEVERAGEOPERATOR’S (BARTENDER’S) LICENSE FOR YEARS 2019-2021

WHEREAS, the applicants listed in the attached document, which is incorporated herein byreference, have applied for operator's licenses; and

WHEREAS, all of the applicants listed in the attached document are recommended by the PoliceDepartment and the City Clerk-Treasurer’s Office for approval.

NOW, THEREFORE, BE IT RESOLVED THAT the applicants recommended for approval are herebyapproved for the period ending June 30, 2021. The City Clerk-Treasurer’s Office is directed to issue thelicense to the applicant(s).


CITY COUNCIL FOR THE CITY OF BELOIT

________________________________Regina Dunkin, Council President

ATTEST:

___________________________________Lorena Rae Stottler, City Clerk-Treasurer

29

Applicants Recommended for Approval Through April 14, 2020

Cavett, Tia D. Clancy's Lounge

Garza, Michael R. N/A

Klus, Wendy Jo N/A

Mohorko, Eric Mark Jr. Casey's General Store

Niman, Nikolaus A. Casey's General Store

Wood, Taylor Tilley's/Club Ballyhoo

Year to Date: 582

Applicants recommended for Denial through April 14, 2020

n/a

30

RESOLUTION 2020-062

RESOLUTION APPROVING COMPENSATION ADJUSTMENTS FOR

THE CITY MANAGER FOR THE CALENDAR YEAR 2019

WHEREAS, the City Manager Lori S. Curtis Luther has been employed as the City Manager since

June 1, 2015; and

WHEREAS, Luther’s last performance evaluation was conducted in April 2020; and

WHEREAS, the employment agreement with City Manager Luther requires the City Council to

perform an annual evaluation by April of each year; and

WHEREAS, that annual evaluation was conducted and shared with the City Manager on April 13,

2020 and her performance exceeded expectations; and

WHEREAS, although the City Manager is not a part of the City’s non-represented employee

compensation schedule, the City Council wishes to recognize the City Manager’s continued quality

performance and also treat the City Manager in a way similar to adopted compensation policies in place

for other non-represented employees; and

WHEREAS, all non-represented employees and most represented employees received a 2% cost

of living wage adjustment as of January 1, 2020; and

NOW, THEREFORE, BE IT RESOLVED, that City Manager Luther’s annual performance evaluation

is hereby adopted and that the annual compensation for the City Manager shall be adjusted by 2.5%,

effective January 1, 2020.

Adopted this 20th

day of April 2020.


______________________________________


ATTEST:

__________________________________

Lorena Rae Stottler, City Clerk-Treasurer

31

RESOLUTION 2020‐069

RESOLUTION APPROVING MEMORANDUM OF UNDERSTANDING FOR USE OF FACILITIES IN THE EVENT OF A MASS MEDICAL EMERGENCY

WHEREAS, in light of the catastrophic medical emergency in the State of Wisconsin, resources have been quickly committed to providing the necessary healthcare services; and

WHEREAS, such an event has required the identification by the City of Beloit, the Beloit Health System and the School District of Beloit of a facility to support the activation of an Alternate Care Site for its residential, intensive outpatient and hospitalization health care services; and

WHEREAS, the Alternate Care Site will serve as a site where patient care can be provided to individuals impacted by a large‐scale catastrophic emergency.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Beloit hereby approves the attached Memorandum of Understanding for use of Facilities in the Event of an Mass Medical Emergency and authorizes the City Manager of the City of Beloit to execute said Agreement and any other documents necessary to carry out the terms and conditions of this resolution on behalf of the City of Beloit.



Regina Dunkin, Council President

ATTEST:

_________________________________ Lorena Rae Stottler, City Clerk

32

MEMORANDUM OF UNDERSTANDING FOR USE OF FACILITIES IN THE EVENT OF A MASS MEDICAL EMERGENCY

City of Beloit (“the City”) and the Beloit Health System, Inc. (“Health System”), together with its affiliates and the School District of Beloit (“District”) agree to the following:

In light of the catastrophic medical emergency in the State of Wisconsin, resources have been quickly committed to providing the necessary healthcare services. Such an event has required the identification by the City of Beloit, the Beloit Health System and the School District of Beloit of a facility to support the activation of an Alternate Care Site for its residential, intensive outpatient and hospitalization health care services. The Alternate Care Site will serve as a site where patient care can be provided to individuals impacted by a large‐scale catastrophic emergency. This Memorandum of Understanding (MOU) will attempt to capture the intent of all parties. This MOU is intended to set forth the final agreement defining the terms of such arrangement.

The District, the City and the Health System agree as follows:

1. Facility Space: The property known as Aldrich School, located at 1859 Northgate Drive, Beloit, WI (the “Facility”), is designated as an Alternate Care Site, in the event the need arises.

2. Use of Facility:

(a) Request for Use: In order to activate this Agreement, the Health System shall provide notice to the District that it intends to activate the Facility as an Alternate Care Site. Within two (2) days of receipt of such notice, the District shall suspend current operations and turn designated site over to Health System for Alternate Care Site use.

(b) Compliance with Applicable Laws and Regulations: The Health System shall ensure all laws, regulations, licensing requirements, and Center for Disease Control (“CDC”) and state/local health department guidelines are followed by the Health System, its staff, agents, representatives, independent contractors and subcontractors during and in the operation of the Facility as an Alternate Care Site.

(c) Cleaning and Disinfecting: If the Facility is occupied by patients, then after the Health System is finished with its emergency uses, the City shall take all reasonable steps to assure that the portion of the Facility and Facility resources and equipment used by the Health System, its staff, agents, patients/visitors, representatives, independent contractors or subcontractors are cleaned and disinfected and returned to fitness as a school site.

(d) Areas of Use: Use of the Facility is limited to common areas, such as the cafeteria, kitchen, gymnasiums, hallways, the main office and bathrooms connected to such areas, and areas in which utilities are located, but excludes other office spaces, classrooms, and 33

2 Execution Version 20200418 20‐1054

storage/equipment closets. Only Health System staff (not patients or other third parties) will have access to the Property’s main office and areas in which utilities are located.

(e) Permissible Use: The Health System will use its best efforts to limit use of the Facility to care of patients who do not have confirmed COVID‐19 or known symptoms of COVID‐19 and are not suspected of having COVID‐19.

The Health System shall notify the District as soon as possible, but no later than 24 hours after a patient at the Facility is suspected or confirmed to have COVID‐19 subject to patient confidentiality restrictions, and follow all laws, regulations, CDC and state/local health department guidelines in response. The Health System also agrees to remove from the Facility, within 24 hours, any patient who has tested positive for COVID‐19 following his/her transfer or admission to the Facility.

3. Modification or Suspension of Normal Facility Business Activities: The District shall alter or suspend normal operations to accommodate operation of the Alternate Care Site as needed after the notice period in paragraph 2 expires and through the operation period of the Alternate Care Site, which ends no later than the end date of the Agreement Term, unless this Agreement is terminated earlier pursuant to paragraph 11. Any District staff accessing the site once it has been activated as an Alternate Care Site must sign an agreement not to disclose personal health information of patients at the Facility.

4. Use of Facility Resources: The District authorizes the use of Facility resources and equipment such as communications equipment, computers, internet services, copying equipment, fax machines, etc. located in the common areas described in paragraph 2 above, and only Health System staff (not patients or other third parties) are permitted to access and use to such Facility resources and equipment. The Health System shall be solely responsible for the operations of the Alternate Care Site, once the site has been activated. This includes providing any equipment and personnel required for healthcare operations. The Health System shall clean and disinfect any Facility resources and equipment used while operating the Alternate Care Site, consistent with the requirements of section 2(c).

5. Costs: The Facility shall be provided to the Health System free of rent and Utility costs. All reasonable and eligible costs associated with the emergency and the operation of the Alternate Care Site, which include but are limited to resources and equipment directly related to their use in support of the Alternate Care Site facility operations will be paid for by the Health System.

6. Insurance/Liability

(a) Insurance Requirements: Each party to the Agreement shall have its own insurance in place to cover its areas of responsibility under this Agreement. More specifically, each party shall at its own expense, obtain and carry at all times during the term of this Agreement, adequate insurance, which includes the following:

(i) Commercial General Liability. 34


(ii) Professional Liability.

(iii) Workers Compensation with Statutory Limits.

Health System shall maintain responsibility and liability for 100% replacement cost for

any of its own personal property or property of staff, patients or third parties brought to the Emergency Site Facility while it is being operated as an Alternate Care Site. In no situation will this be the responsibility of the District. The City shall be liable to the District for any damage to the Facility buildings or grounds caused by the City’s acts or omissions as it relates to the City’s obligations under this Agreement.

Any damage to the Facility that is not directly related to the operations under this agreement shall be covered by the District.

Prior to taking occupancy, the Health System shall provide the District with proof of adequate insurance coverage.

(b) Indemnification: To the fullest extent permitted by law, the Health System shall defend, Indemnify and Hold Harmless the District and its Board of Education, Board members, respective officers, agents and employees, insurers, and representatives from and against all claims, damages, losses, cost, expenses, judgments and liabilities including but not limited to reasonable attorneys’ fees, costs and expenses, arising out of, relating to, or incurred in the connection with the City, it’s agents’, employees’, patients’, representatives’, independent contractor’s or subcontractor’s acts or omissions or in connection with the Health System’s specific responsibilities under this agreement.

7. Contact Information: The Parties will provide each other with the appropriate 24 hour/7 day contact information (phone, email, address and facsimile number), and update this information as necessary.

8. Duration of Agreement: This agreement shall be in effect upon execution and shall terminate upon expiration of the State of Emergency signed by the Governor, or upon acceptance back of occupancy of the Facility by the School District of Beloit, whichever is sooner. In the event the Governor orders the return of students to school, and that return includes the School District of Beloit, the Health System agrees to immediately transfer the patients to the Beloit Health System and immediately meet their obligations under this agreement to provide occupancy to the School District of Beloit.

9. Amendments: This Agreement may be amended at any time by mutual agreement and signature approval of all parties.

10. Termination of Agreement: Any Party may withdraw at any time from this MOU, by transmitting a signed statement to that effect to the other Parties. This MOU will be considered terminated fourteen (14) days from the date the withdrawing Party transmits the notice of withdrawal to the non‐withdrawing Party by mail, email or facsimile. Patients that

35


are located at the Facility will be allowed to finish their course of treatment but will not exceed thirty (30) days.

11. Capacity to Enter into Agreement: The persons executing this MOU on behalf of their respective entities hereby represent and warrant that they have the right, power, legal capacity, and appropriate authority to enter into this MOU on behalf of the party for which they sign. CITY OF BELOIT By:__________________________________ Lori S. Curtis Luther, City Manager ATTEST: By:__________________________________ Lorena Rae Stottler, City Clerk‐Treasurer APPROVED AS TO FORM: By:__________________________________ Elizabeth A. Krueger, City Attorney I hereby certify that there are sufficient funds available to pay the liability incurred by the City of Beloit pursuant to this Agreement. By:__________________________________ Eric R. Miller, City Comptroller

SCHOOL DISTRICT OF BELOIT _________________________________________ Signature _________________________________________ Printed Name _________________________________________ Title BELOIT HEALTH SYSTEM, INC By:______________________________________ Timothy M. McKevett, President and CEO

36

Documents

AGENDA AMENDED City Hall Forum - 100 State Street, Beloit ... · AMENDED City Hall Forum - 100 State Street, Beloit, WI 53511 7:00 PM Monday, April 20, 2020 * Members of the media