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Beloit City CouncilMeeting Agenda - May 15, 2017
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AGENDABELOIT CITY COUNCIL
100 State Street, Beloit WI 53511City Hall Forum - 7:00 PM
Monday, May 15, 2017
1. CALL TO ORDER AND ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a. Proclamation Proclaiming May 7-13, 2017 as National Travel and Tourism Week (Dunkin)
Attachment
4. PUBLIC HEARINGS4.a. Proposed Ordinance amending the Zoning District Map to change the zoning district
classification from R-1A Single-Family Residential District to C-3, Community CommercialDistrict, for the property located at 3375 Prairie Avenue (Christensen) Plan Commissionrecommendation for approval 7-0 First ReadingAttachment
5. PUBLIC COMMENT
6. CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion. There will be no
separate discussion of these items unless a Council member so requests, in which event the item will be removed fromthe General Order of Business and considered at this point on the agenda.
6.a. Approval of the Minutes of the Regular meeting of May 1, 2017 (Stottler)Attachment
6.b. Resolution approving a Four-Lot Certified Survey Map for the properties located at 1405Madison Road and 1402 Townline Avenue (Christensen) Plan Commission recommendationfor approval 7-0Attachment
6.c. Application for a Conditional Use Permit to allow an automotive hand wash business, LimitedVehicle Service in a C-2, Neighborhood Commercial District for property located at 2667Prairie Avenue (Christensen) Refer to Plan CommissionAttachment
6.d. Resolution awarding Public Works Contract C17-06, Operations Roof Repair (Flesch)Attachment
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Beloit City CouncilMeeting Agenda - May 15, 2017
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6.e. Resolution awarding Contract C17-13, Cranston Road Shared Use Path (Flesch)Attachment
7. LICENSES7.a. Resolution approving a Class "B" Beer and "Class B" Reserve Intoxicating Liquor License for
HRNS V Entertainment LLC, d/b/a Adiktion, 1310 Cranston Road, Edgardo Garrido Mateos,Agent (Stottler) ABLCC recommendation for denial 5-0Attachment
8. ORDINANCES 8.a. Proposed Ordinance to amend various sections of the Code of General Ordinances of the City
of Beloit pertaining to City Boards, Committees and Commissions (Krueger) Second ReadingAttachment
9. APPOINTMENTS The individuals named below have been nominated for a seat on a city board, committee or commission. Each
nomination is subject to confirmation by the City Council. Approval of appointments will be accomplished by onemotion unless a council member requests to take up a nomination separately, in which event the nomination will beremoved from the General Order of Business and considered at this point on the agenda.
9.a. Appointment Recommendations of the Appointment Review CommitteeAttachment
10. COUNCILOR ACTIVITIES AND UPCOMING EVENTS
11. CITY MANAGER’S PRESENTATION 11.a. Resolution Adopting the City of Beloit Logo and Usage Standards (Luther)
Attachment11.b. Update on Hiring Practices (Zibolski/Marshall)
12. REPORTS FROM BOARDS AND CITY OFFICERS
13. ADJOURNMENT
** Please note that, upon reasonable notice, at least 24 hours in advance, efforts will be made toaccommodate the needs of disabled individuals through appropriate aids and services. Foradditional information to request this service, please contact the City Clerk's Office at 364-6680, 100State Street, Beloit, WI 53511.
Lorena Rae StottlerCity of Beloit City Clerkwww.beloitwi.gov
City Council meetings occur on the first and third Mondays of the month. Meetings are televised on CharterCable Access digital channel 992 and are live streamed via the Beloit Access Television (BATV) YouTube
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Beloit City CouncilMeeting Agenda - May 15, 2017
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Channel. Council meetings are rebroadcast on Charter Cable Access digital channel 992 and are archivedon the BATV YouTube Channel for viewing at your leisure.
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WHEREAS, travel has a positive effect on the state of Wisconsin, Rock County, the city of Beloit and the nation’s economic prosperity and image abroad, it also impacts business productivity and to individual travelers’ well-being.
WHEREAS, travel to and within the United States provides significant economic benefits for the nation, generating more than $2.3 trillion in economic output in 2016, with $990.3 billion spent directly by travelers.
WHEREAS, travel is among the largest private-sector employers in the United States, supporting 15.3 million jobs in 2016, including 8.6 million directly in the travel industry and 6.7million in other industries.
WHEREAS, travelers’ spending directly generated tax revenues of $157.8 billion for federal, state and local governments, funds used to support essential services and programs.
WHEREAS, in Rock County, travelers’ directly spent $235.2 million, generated $384.3 million in business sales, provided a need for 4,053 travel-related jobs with a combined labor income of $96 million, and expended $28.4 million in local and state tax revenues, in 2016.
WHEREAS, international travel to the United States is the nation’s No. 1 services export. In 2016, travel generated $246 billion in exports, creating a $87 billion trade surplus for the United States.
WHEREAS, meetings, events and incentive travel are core business functions that help companies strengthen business performance, educate employees and customers and reward business accomplishments - which in turn boosts the U.S. economy. In 2016, domestic and international business travelers spent $307.2 billion.
WHEREAS, leisure travel, which accounts for more than three-quarters of all trips taken in the United States, spurs countless benefits to travelers’ health and wellness, creativity, cultural awareness, education, happiness, productivity and relationships.
WHEREAS, travel is a pillar of economic growth, creating jobs at a faster rate than other sectors.
NOW, THEREFORE, THE CITY COUNCIL PRESIDENT OF THE BELOIT CITY COUNCIL does hereby proclaim May 7-13, 2017 as “National Travel and Tourism Week” in the City of Beloit, and urge the citizens of Beloit to join me in this special observance celebrating the work of Visit Beloit and of the travel industry in our community.
Presented this 15th day of May 2017.
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ORDINANCE NO. ____________
AN ORDINANCE AMENDING THEZONING DISTRICT MAP OF THE CITY OF BELOIT
The City Council of the City of Beloit, Rock County, Wisconsin do ordain as follows:
Section 1. The Zoning District Map of the City of Beloit, mentioned in the Zoning Code, Chapter 19 of the Code of General Ordinances of the City of Beloit, is amended as follows:
The following described land, also known as 3375 Prairie Avenue, is hereby changed from R-1A, Single-Family Residential District to C-3, Community Commercial District:
Lots 27 & 28 of Thomas McGavock’s Small Farms Addition 2A, City of Beloit, Rock County, Wisconsin. Said parcel contains 1.995 acres, more or less.
Section 2. This Ordinance shall take effect and be in force upon its passage and publication.
Adopted this ____ day of ___________, 2017.
City Council of the City of Beloit
Kevin D. Leavy, Council PresidentAttest:
Lorena Rae Stottler, City Clerk-Treasurer
Published this ____ day of _________, 2017
Effective this ____ day of _________, 2017
01-611100-5231-
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CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: Zoning Map Amendment Application for the property located at 3375 Prairie Avenue
Date: May 15, 2017
Presenter(s): Julie Christensen Department: Community Development
Overview/Background Information:Nicole Fischer has submitted an application for a Zoning Map Amendment to change the zoning district classification from R-1A, Single-Family Residential District to C-3, Community Commercial District, for the property located at 3375 Prairie Avenue.
Key Issues (maximum of 5): The subject property is a vacant 2-acre parcel along Prairie Avenue/County Highway G, located immediately
north of the YMCA Sports Complex. The applicant has made an accepted offer to purchase the subject property for future retail development. The
current owner of record has signed the application. A wide range of retail sales & service uses are permitted in the C-3 district
If this rezoning request is approved, the applicant may be submitting a separate request for a convenience store with a drive-through component. Drive-through uses require a Conditional Use Permit in all commercial districts. The applicant has not developed a site plan or architectural renderings at this time. A site plan would be a required component of an application for a Conditional Use Permit.
The subject property is located on an arterial roadway that also serves as County Highway G. Nearby land uses include the YMCA sports complex, heavy commercial (storage units), retail stores, and offices. If this site is developed, a Landscape Buffer will be required between the subject property and the adjacent residential parcels. The allowed retail sales & service uses in the C-3 district are compatible with the surrounding land uses.
The Plan Commission reviewed this item on May 3, 2017 and voted unanimously (7-0) to recommend approval of this Zoning Map Amendment.
Consistency with Comprehensive Plan and Strategic Plan: The Comprehensive Plan’s Future Land Use Map (#10) recommends Planned Mixed Uses and identifies the subject property as the northern limit of the Prairie Avenue Planned Mixed Use District. This recommendation is intended to guide future redevelopment of this area as a mixed-use center, so many plan recommendations regarding mixed-use buildings and prairie-style architecture are not exactly applicable to this specific rezoning request. However, the plan does recommend PUD or C-3 zoning for Planned Mixed Use areas. This proposed Zoning Map Amendment is consistent with the Comprehensive Plan, as required by Section 66.1001(3) of Wisconsin Statutes.
Consideration of this request supports City of Beloit Strategic Goal #3.
Sustainability: Reduce dependence upon fossil fuels – The future development of the subject property will enhance the
availability of goods and services along existing transportation routes using existing infrastructure. Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A Reduce dependence on activities that harm life sustaining eco-systems – N/A Meet the hierarchy of present and future human needs fairly and efficiently – N/A
Action required/Recommendation: City Council consideration and 1st reading of the proposed Ordinance
Fiscal Note/Budget Impact: N/A
Attachments: Ordinance and Staff Report to the Plan Commission6
CITY OF BELOITREPORT TO THE BELOIT CITY PLAN COMMISSION
Meeting Date: May 3, 2017 Agenda Item: 6 File Number: ZMA-2017-02
Applicant: Nicole Fischer Owner: Kenneth & Judith Draeving Location: 3375 Prairie Avenue
Current Zoning: R-1AProposed Zoning: C-3
Existing Land Use: Vacant Land Parcel Size: 1.995 Acres
Request Overview/Background Information:Nicole Fischer has submitted an application for a Zoning Map Amendment to change the zoning district classification from R-1A, Single-Family Residential District to C-3, Community Commercial District, for the property located at 3375 Prairie Avenue.
The Zoning Ordinance directs the Plan Commission to hold a hearing and make a recommendation regarding a Zoning Map Amendment when the specific site and context are suitable for the uses permitted in the proposed zoning district.
Key Issues: The subject property is a vacant 2-acre parcel along Prairie Avenue/County Highway G, located immediately
north of the YMCA Sports Complex. The applicant has made an accepted offer to purchase the subject property for future retail development. The
current owner of record has signed the application. A wide range of retail sales & service uses are permitted in the C-3 district
If this rezoning request is approved, the applicant may be submitting a separate request for a convenience store with a drive-through component. Drive-through uses require a Conditional Use Permit in all commercial districts.
The applicant has not developed a site plan or architectural renderings at this time. A site plan would be a required component of an application for a Conditional Use Permit.
The attached Location & Zoning Map shows the location of the subject property and the zoning of the surrounding area. The adjacent zoning and land uses are as follows:
o North: R-1A; Single-Family Dwellingso South: C-1, Office District; Athletic Fieldso East: R-1A; Single-Family Dwellingso West: Town of Beloit
Planning staff posted an informational sign on the subject property and mailed the attached Public Notice to the owners of nearby properties. As of this writing, staff has not received any comments.
Findings of Fact - Based on Section 2-304 of the Zoning Ordinance, the Plan Commission shall make a recommendation based on the following considerations:
a. The existing use of property within the general area of the subject property; The subject property is located on an arterial roadway that also serves as County Road G.
Nearby land uses include the YMCA sports complex, heavy commercial (storage units), retail stores, and offices. If this site is developed, a Landscape Buffer will be required between the subject property and the adjacent residential parcels. The allowed retail sales & service uses in the C-3 district are compatible with the surrounding land uses.
b. The zoning classification of property within the general area of the subject property; The sports complex and vacant parcel to the south are zoned C-1, while the storage unit
development further south was developed as a Planned Unit Development (PUD). There is an existing C-3 parcel approximately 500 feet to the south (Glitz & Go - 3311 Prairie Avenue).
c. The suitability of the subject property for the uses permitted under the existing zoning classification; and
The subject property is suitable for the uses permitted in the R-1A district, although the high traffic volumes along Prairie Avenue may be inhibiting single-family development.
d. The trend of development and zoning map amendments in the general area of the subject property. The property located at 3311 Prairie Avenue was rezoned from C-1 to C-3 in 2014 in order
allow retail sales in the existing building at that location. Aside from that application, there has
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been very little development activity and few zoning map amendments in the immediate area during the past decade. Ideally, the establishment of retail sales & service uses at this location may catalyze some redevelopment activity along the Prairie Avenue corridor. The Inman Parkway extension between Prairie Avenue and Shopiere Road is less than ½ mile south of the subject property, which may also spur nearby redevelopment activity.
Consistency with Comprehensive Plan and Strategic Plan: The Comprehensive Plan’s Future Land Use Map (#10) recommends Planned Mixed Uses and identifies the subject property as the northern limit of the Prairie Avenue Planned Mixed Use District. This recommendation is intended to guide future redevelopment of this area as a mixed-use center, so many plan recommendations regarding mixed-use buildings and prairie-style architecture are not exactly applicable to this specific rezoning request. However, the plan does recommend PUD or C-3 zoning for Planned Mixed Use areas. This proposed Zoning Map Amendment is consistent with the Comprehensive Plan, as required by Section 66.1001(3) of Wisconsin Statutes.
Consideration of this request supports City of Beloit Strategic Goal #3.
Sustainability: (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines)
Reduce dependence upon fossil fuels – N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A Reduce dependence on activities that harm life sustaining eco-systems – N/A Meet the hierarchy of present and future human needs fairly and efficiently – N/A
Staff Recommendation:Based upon the above Findings of Fact and the City’s Comprehensive Plan, the Planning & Building Services Division recommends approval of a Zoning Map Amendment to change the zoning district classification from R-1A, Single-Family Residential District to C-3, Community Commercial District, for the property located at 3375 Prairie Avenue.
Fiscal Note/Budget Impact: N/A
Attachments: Location & Zoning Map, Photos, Application, Public Notice, and Mailing List.
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PROCEEDINGS OF THE BELOIT CITY COUNCIL100 State Street, Beloit WI 53511City Hall Forum – 7:00 p.m.Monday, May 1, 2017
1) CALL TO ORDER AND ROLL CALLPresident Leavy called the meeting to order at 7:05 p.m.
Presiding: Kevin D. LeavyPresent: Anderson, Blakeley, De Forest, Dunkin, Forbeck, and PreuschlAbsent:
2) PLEDGE OF ALLEGIANCE
3) SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS
3.a Councilor De Forest presented a proclamation declaring May 21-27, 2017 as Emergency Medical Services Week. Chief Brad Liggett was present to accept the proclamation and introduced seven crew members who were present. File 7148Attachment
3.b Councilor De Forest presented a proclamation declaring May 14-20, 2017 as National Police Week. Chief Zibolski was present to accept and expressed how proud he was of the men and women of his department. He invited the council to the 2nd annual Beloit Police Department awards ceremony on May 18th. File 7148Attachment
3.c Councilor De Forest presented a proclamation declaring May 21- 27, 2017 as National Public Works Week. Bill Frisbee and Patti Miller were present to accept on behalf of the Public Works team. Bill invited all to celebrate with them on May 20 from 8:00-1:00 at Beloit Farmers Market event. File 7148Attachment
4) PUBLIC HEARINGS
4.a Director of Community Development, Julie Christensen presented a resolution approving the Vacation of Penny Lane in the City of Beloit, Rock County, Wisconsin.
The Planning & Building Services Division has received a petition to vacate and discontinue Penny Lane, which is a dead-end street along the east side of the 1900 block of Bootmaker Drive. As shown on the attached Plat of Vacation, the proposed 11,698 square feet (0.269 acre) of right-of-way to be vacated was dedicated in 1962 by the Bootmaker Manor Subdivision Plat, but the Turtle Creek Subdivision to the east was designed without a street connection to Penny Lane, and Penny Lane currently ends at the rear lot line of the private residential property located at 1970 Pebble Drive. The proposed right-of-way to be vacated will become attached to the adjacent parcels on Bootmaker Drive. The owner of the southern parcel has offered to give his half of the vacated right-of-way to the applicant. The Petition for Vacation, proposed Plat of Vacation, and a Location Map were provided.
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All required Public Notices have been distributed and published and the Notice of Pendency was recorded with the Rock County Register of Deeds. One of the petitioners has a parcel address of 2260 Penny Lane, which will be changed to 1965 Bootmaker Drive if the requested vacation is approved. AT&T, Alliant Energy, and Charter Communications have noted the presence of utility lines in the affected area and have requested a blanket utility easement over the vacated area. The City’s other Review Agents did not submit any comments or concerns.The Plan Commission reviewed this item on April 19, 2017 and voted unanimously (7-0) to recommend approval of this vacation.
President Leavy opened the public hearing. Tom Dolan, 1981 Bootmaker Drive, addressed the council seeking support of the resolution. He explained that his parents built the house in 1968 and he purchased the property for the family. He'd like to build a garage and that is the reason for the petition. President Leavy closed the public hearing.Moved by Sheila De Forest – Seconded by Regina Dunkin to adopt the resolution. Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 7017Attachment
4.b Director of Community Development, Julie Christensen presented a resolution authorizing an amended Conditional Use Permit to allow the removal and relocation of office space in the DH, Development Holding District, for the property located at 2100 Newark Road.
Steven Franks of 3 Franks Services LLC has filed an application to amend an existing Conditional Use Permit (CUP) to allow the removal and relocation of office space in the DH, Development Holding District, for the property located at 2100 Newark Road. The applicant is currently operating his asphalt paving business at this location in
accordance with a 2014 CUP, as amended in 2015. The applicant has built a 2,400 square-foot office & storage addition to an existing
storage/shop building in lieu of the approved 3,000 square-foot addition. The applicant would like to remove two existing office spaces and convert an existing
garage into an office space. The proposed project is considered a major change in the use of the property, and
requires Plan Commission and City Council approval of an amended CUP.The Plan Commission reviewed this item on April 19, 2017 and voted unanimously (7-0) to recommend approval of the Conditional Use Permit, subject to the five conditions included on the attached Resolution
President Leavy opened the Public Hearing.No one spokePresident Leavy closed the Public Hearing.Moved by Sherry Blakeley – Seconded by Mark Preuschl to adopte the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8634Attachment
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5) PUBLIC COMMENT
Edwin Armstrong, 2945 S. Paddock, addressed the council as a member of the golf course committee as chair as well as the president of Men’s club at Krueger-Haskell. He asked about the possibility of being invited to participate in discussions surrounding the budget and future of the golf course. The Beloit Memorial High School invitational is this Friday, May 5 at 8am and he invited the council and city manager to attend. Finally, there is a new concessionaire at the golf course and he’s like to see everyone support Mr. Tom Hankins in his endeavors there.
Phil Wilson, 1030 Pleasant Street, #3414, addressed the council on the topic of mental illness. He stated that one in five people are struck with some type of mental illness/disorder over their lifetime. He himself is bipolar and his family is affected with the disease. His goal is to provide awareness to the public that there is a stigma and people with mental illness are good people.
Bill Dorr, 836 Church Street, welcomed the new council members and explained that the City has historically had ad hoc committees that worked on special topics such as recycling initiatives and streets. These ad hoc committees allow for information gathering and gets more people involved and he would like to see more of these in the future.
6) CONSENT AGENDA
6.a The Minutes of the Regular meeting of April 17 and the Organizational Meeting of April 18, 2017 were approved.Attachment
6.b An application for a Class "B" Beer and "Class B" Intoxicating Liquor License for HRNS V Entertainment LL, d/b/a Adiktion, 1310 Cranston Road, Edgardo Garrido Mateos, Agent was referred to ABLCC. File 8721Attachment
6.c Applications for Renewal of Alcohol Beverage Licenses for License Period July 1, 2017-June 30, 2018 were referred to ABLCC. File 8747Attachment
6.d An application for a Zoning Map Amendment to change the zoning district classification from R-1A, Single-Family Residential District to C-3, Community Commercial District, for the property located at 3375 Prairie Avenue was referred to Plan Commission. File 8749Attachment
6.e An application for a Certified Survey Map for 1405 Madison Road and 1402 Townline Avenue was referred to Plan Commission. File 8054Attachment
6.f A resolution Awarding Public Works contract C2017-WR-B, Trenchless Sanitary Sewer Rehabilitation was approved. File 8748AttachmentCouncilor De Forest asked to remove 6.g Moved by Nancy V. Forbeck – Seconded by Sherry Blakeley to approve the Consent Agenda items 6.a through 6.f.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: None
6.g Director of Transit, Michelle Gavin presented a resolution approving Intergovernmental Agreement between the City of Beloit, Wisconsin and Rock County, Wisconsin for the provision of Paratransit Services.
A 2016 Intergovernmental Transportation Services Agreement by and between the City of Beloit and the County of Rock was recommended for continuation of services beginning 2017 with the option for renewal periods of one year.
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The Federal Transit Administration and Title III of the ADA of 1990 require that in addition to the wheelchair-accessible fixed route bus service already provided by BTS, the City must also provide Paratransit service as a complement to its regular fixed-route transit service for certain defined groups of disable persons. Analysis has revealed that the County remains the only responsive and responsible vendor with sufficient capabilities addressed in the RFC.Moved by Sheila De Forest – Seconded by Clinton Anderson to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8050Attachment
7) LICENSES
7.a Beloit Police Department Patrol Captain, Dan Risse presented a resolution approving an Operator's (Bartender') License for Whitney Walraven.Captain Risse presented a lengthy staff report ending with a recommendation to deny the applicant the license. President Leavy reminded the council that the resolution is written in the affirmative, but staff is recommending denial, so voting yes would override the staff recommendation and issue the applicant and Operators license. Voting no would concur with staff recommendation and deny the applicant the license.Councilor De Forest made the distinction that she would still be allowed to work and serve alcohol but would not be able to work alone. She echoed the concerns she stated at the last meeting and still strongly recommends not approving the license.Ms. Walraven addressed the council stating her reasons for her appeal. Councilor Blakeley commended Ms. Walraven for her courage to defend herself and asked the City Attorney when Ms. Walraven could reapply if she were denied. Attorney Krueger stated that an appeal decision would result in a one year wait for reapplying. Councilor President Leavy stated that the applicant is responsible for her behavior and licenses within the city are a privilege. He reassured her that she could make her livelihood without the Operator's license by still work in her profession under direct supervision. He stated that the City needs to guard the guidelines set in place for these items. Councilor De Forest echoed what President Leavy said and appreciated Ms. Walraven's contributions to the community and explained that this is not a reflection on her as a person, it's about the standards of this license. Moved by Sherry Blakeley – Seconded by Regina Dunkin to approve the resolution. Motion failed on a roll call vote of 1 yes and 6 noes.AYES: Nancy V. ForbeckNOES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry BlakeleyFile 8721Attachment
8) ORDINANCES
8.a City Attorney Elizabeth Krueger proposed an ordinance to amend various sections of the Code of General Ordinances of the City of Beloit pertaining to City Boards, Committees and Commissions. This is the first reading. During the review of annual board/committee/commission appointment process, it was found that language related to the council president appointments seemingly required the council president to serve on numerous boards/committees/commissions. Suggested proposed language changes to the ordinance make clear that the president has the option of serving on various boards/committees/commissions rather than presumably being mandatory. Further, the council president could choose to be appointed as the city council representative for
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boards/committees/commissions. In addition, two minor revisions were made to reflect current references.Moved by Mark Preuschl – Seconded by Sheila De Forest to lay the item over to the next regular meeting for a second reading.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 6145, 6054, 5860, 7465, 6180, 6064, 7399Attachment
9) APPOINTMENTS
9.a Council President Leavy presented the 2017-2018 Committee/Board/Commission Appointments Alcohol Beverage License Control Committee –Councilor Anderson Appointment Review Committee – President Leavy and Vice President Dunkin Business Improvement District (Downtown Beloit Association) – Councilor Preuschl Community Development Authority – Councilors Leavy and Forbeck Convention and Visitors Bureau Board of Directors – Councilor Preuschl Equal Opportunities Commission – Councilor Blakeley Landmarks Commission – Councilor Anderson Metropolitan Planning Organization – Councilor Forbeck Park, Recreation & Conservation Advisory Commission – Councilor Preuschll Plan Commission – Councilor De Forest Traffic Review Committee - Councilor BlakeleyMoved by Clinton Anderson – Seconded by Regina Dunkin to approve the appointments.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: None
10) COUNCILOR ACTIVITIES AND UPCOMING EVENTS
Councilor Forbeck has been busy learning as a new councilor and is anxious to begin serving.
Councilor Preuschl was pleased to hear Bill Dorr bring up the idea of ad hoc committees. The first farmers market is this Saturday May 6. The Downtown Art Walk is coming up May 12. As of today, Jewelry by Christopher opened downtown.
Councilor Anderson will be taking finals the next couple weeks. Councilor Blakeley attended the Montfort Point Marine Association of Beloit and Rockford. It
was the 3rd annual event honoring the first African Americans who served in the Marine Corps.
Councilor De Forest was pleased to hear Bill Dorr bring up the idea of renewing the ad hoc committees. She will be participate in the Read Your Heart Out activity at Hackett SchoolMay 3rd. Food Pantry and Food Security trainings are coming up May 5th. She will be presenting at Hunger Summit in Wisconsin Rapids on May 9-10. She would like an update on the new process for the 21 gun salute and what the solution was at a future meeting.
Councilor Dunkin visited Gaston School to visit Cub Scout pack #625. She participated in project AIU - Accept Include and Understand at BMHS. Thank you to all the teachers involved in that endeavor. On April 26 she attended the Hendricks Heart Hospital open houseat Beloit Hospital. She said this is a tremendous facility. Finally, she was pleased to be the master of Ceremonies on April 28 at Grinnell Hall for Arbor Day and thanked the staff for their hard work. She was happy to see the City partnering with Beloit College on Forestry.
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President Leavy reminded council that there was not too long ago a committee to study the committees and the committee structure was dialed in to make sure there were enough citizens to serve the ones we currently have. He welcomed new councilors and encouraged them to reach out to staff with questions not to be afraid to call or stop in.
11) CITY MANAGER’S PRESENTATION
11.a Teri Downing introduced Dennis Godwin, a Beloit College Duffy intern to present on the Effects of Substandard Housing on Health and Society.Dennis thanked Teri for the opportunity to present and thanked Professor Wickersham in charge of the Duffy intern program. He is pleased to be returning as an intern again next year too.The focus of his presentation on sub-standard housing and children’s health revealed that children ages 0 to 6 spend most of their time at home and the housing quality is important to a child’s physical, mental, and emotional health. Significant research demonstrates the harmful association of asthma, neurological damage, malnutrition, stunted growth, accidents, and injury with household triggers like poor insulation, combustion appliances, cockroach and rodent infestation, dust mites, hyper and hypothermia, unaffordable rent, and dangerous levels of lead in soil and household paint.Mr. Godwin presented a model representing chains of cause and effect from the various housing conditions as they relate to the various health hazards as well as their expense to families and communities. One factor that he presented in detail was the effect of lead paint in the blood of children under six. In Wisconsin, acute lead poisoning is significantly higher than general US levels at 6.4% compared to 4.3% nationally.Substandard housing affects individual quality of life and costs society money due to health effects. Renters or owners in suffering housing markets can’t afford or can’t find suitable housing. Landlords in suffering housing markets have an incentive to abandon or neglect properties, and others pay the price. Mr. Godwin proposed that solutions include cost-effective housing quality interventions such as insulation, furnace efficiency, lead paint abatement and rehabilitation programs. He presented a cost benefit analysis showing a return on investment in lead abatement alone that would yield an ROI of 17:1 – 22:11. He concluded in stating that substandard housing is a health hazard and children from low income families are at greater risk. Housing quality interventions can be an excellent value for the money and housing quality can be viewed as preventative medicine.
12) REPORTS FROM BOARDS AND CITY OFFICERS
12.a Eric Miller, Director of Finance and Administrative Services presented a resolution providing for the sale of $1,730,000 General Obligation Promissory Notes, Series 2017A.
Mr. Miller presented on items 12.a through 12.g and a vote on each item was taken afterthe staff report and presentation. He introduced Dawn Gunderson of Ellers and Associates to discuss the presale reports.Ms. Gunderson reviewed the Pre-Sale Reports for the City of Beloit:$5,800,000 General Obligation Corporate Purpose Bonds, Series 2017B, and$1,730,000 General Obligation Promissory Notes, 2017AShe provided an executive summary of the proposed debt, the issuance schedule, the project plan and the payment plan. It is legally necessary to provide these resolutions in the categories they are listed in so a separate vote on each one is necessary.Moved by Mark Preuschl – Seconded by Nancy V. Forbeck to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725
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Page 7 MINUTES May 1, 2017
Attachment
12.b Initial Resolution Authorizing General Obligation Bonds in an amount not to Exceed $225,000 for Community Development Projects. Moved by Sherry Blakeley – Seconded by Sheila De Forest to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725Attachment
12.c Initial Resolution authorizing General Obligation Bonds in an amount not to Exceed $370,000 for Buildings to House Machinery and Equipment.Moved by Sheila De Forest – Seconded by Regina Dunkin to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725Attachment
12.d Initial Resolution Authorizing General Obligation Bonds in an amount not to Exceed $545,000 for Parks and Public Grounds Projects.Moved by Mark Preuschl – Seconded by Clinton Anderson to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725Attachment
12.e Initial Resolution Authorizing General Obligation Bonds in an amount not to Exceed $2,130,000 for Street Improvement Projects.Moved by Sherry Blakeley – Seconded by Nancy V. Forbeck to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725Attachment
12.f Initial Resolution Authorizing $2,530,000 General Obligation Refunding Bonds.Moved by Nancy V. Forbeck – Seconded by Mark Preuschl to adopt the resolution.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725Attachment
12.g Resolution Directing Publication of Notice to Electors relating to Bond Issues and Providing for the Sale of not to Exceed $5,800,000 General Obligation Corporate Purpose Bonds, Series 2017B.Moved by Mark Preuschl – Seconded by Sherry Blakeley to adopt the resolution.
21
Page 8 MINUTES May 1, 2017
Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: NoneFile 8725Attachment
12.h The City Council may convene into closed session pursuant to Wis. Stats. sec. 19.85 (1)(f) for the purpose of considering financial, medical, social or personal histories or disciplinary data of specific persons, preliminary consideration of specific personnel problems or the investigation of charges against specific persons except where par. (b) applies which, if discussed in public, would be likely to have a substantial adverse effect upon the reputation of any person referred to in such histories or data, or involved in such problems or investigations, and Wis. Stats. sec. 19.85(1)(g) for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved, specifically, to discuss a personnel matter. Moved by Regina Dunkin – Seconded by Mark Preuschl to go into closed session.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: None
13) ADJOURNMENT
Moved by Mark Preuschl – Seconded by Clinton Anderson to adjourn.Motion carried 7 - 0AYES: Kevin Leavy, Mark Preuschl, Regina Dunkin, Sheila De Forest, Clinton Anderson, Sherry Blakeley, Nancy V. ForbeckNOES: None
________________________________Lorena Rae Stottler, City Clerk
www.beloitwi.govDate approved by City Council: May 15, 2017
22
RESOLUTIONAPPROVING A FOUR-LOT CERTIFIED SURVEY MAP
FOR THE PROPERTIES LOCATED AT1405 MADISON ROAD & 1402 TOWNLINE AVENUE
WHEREAS, Section 12.05(1)(c) of Chapter 12 of the Code of General Ordinances of the City of Beloit entitled “Subdivision and Official Map Ordinance” authorizes the City Council of the City of Beloit to approve, conditionally approve, or reject any minor subdivision of land within the City that involves the dedication of land to the public; and
WHEREAS, the attached four-lot Certified Survey Map (CSM) for the properties located at 1405 Madison Road & 1402 Townline Avenue, containing 4 acres, more or less, is located within the jurisdiction of the City of Beloit and includes the dedication of land to the public; and
WHEREAS, the Plan Commission of the City of Beloit has heretofore recommended approval of the attached four-lot Certified Survey Map, along with the dedication of land to the public, which pertains to the following described land:
LOT 1 AND PART OF LOT 2 OF CERTIFIED SURVEY MAP DOCUMENT NO. 1349992 AS RECORDED IN VOLUME 20 OF CERTIFIED SURVEY MAPS ONPAGES 381-383, ALSO LOT 1 OF CERTIFIED SURVEY MAP DOCUMENT NO. 991634 AS RECORDED IN VOLUME 11 OF CERTIFIED SURVEY MAPS ON PAGES 538-539, AS SITUATED IN PART OF OUT-LOT 27-5 AND BEING ALL A PART OF THE NE ¼ OF THE SW ¼ OF SECTION 27, T. 1 N., R. 12 E. OF THE FOURTH P.M., CITY OF BELOIT, ROCK COUNTY, WISCONSIN.
NOW, THEREFORE, BE IT RESOLVED THAT, the City Council of the City of Beloit does hereby approve the attached four-lot Certified Survey Map for the properties located at 1405 Madison Road & 1402 Townline Avenue, subject to the following conditions:
1. The applicant shall provide proof of ownership of all mapped lands prior to recording the CSM.
2. The final CSM shall be recorded with the Rock County Register of Deeds by December 31, 2017.
Adopted this 15th day of May, 2017.
BELOIT CITY COUNCIL
Kevin D. Leavy, Council President
ATTEST:
Lorena Rae Stottler, City Clerk-Treasurer23
CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: Certified Survey Map (CSM) for the properties located at 1405 Madison Road & 1402 Townline Avenue
Date: May 15, 2017
Presenter(s): Julie Christensen Department: Community Development
Overview/Background Information:R.H. Batterman & Co., Inc. has submitted an Application for the Review of a Minor Subdivision and a 4-Lot Certified Survey Map (CSM) for the properties located at 1405 Madison Road & 1402 Townline Avenue. According to Section 12.05(1)(c) of the Subdivision Ordinance, the Plan Commission shall recommend to the City Council approval, conditional approval, or rejection of any minor subdivision of land within the City that involves the dedication of land to the public.
Key Issues: The intent of the proposed CSM is to reconfigure two existing parcels into four new lots in advance of Jeff
Adleman’s proposed storage unit and duplex redevelopment project that was approved by the City Council as a Planned Unit Development (PUD) on February 6, 2017.
The approved PUD (attached) consists of up to three buildings containing up to 140 self-storage units and two duplexes along Whipple Street, and was approved subject to a condition requiring the attached CSM.
The proposed CSM creates a 2.723-acre lot (proposed Lot 4) for the storage unit development that includes the existing 1405 Madison Road parcel, which has 100 feet of frontage on Madison Road. Proposed Lot 4 also includes a 2,200 square-foot, triangle-shaped piece of land being purchased from the adjacent gas station property for driveway access. Proposed Lots 1-3 consist of two duplex lots and a lot devoted to stormwater management.
In addition, the proposed CSM dedicates a 33-foot strip of land along the eastern edge as right-of-way for the future improvement of Townline Avenue, including the construction of sidewalks. The City’s Review Agents have reviewed the proposed CSM and have not submitted any comments.
The Plan Commission reviewed this item on May 3, 2017 and voted unanimously (7-0) to recommend approval of this CSM, subject to the two conditions recommended by the Planning & Building Services Division.
Consistency with Comprehensive Plan and Strategic Plan: The City’s Comprehensive Plan recommends Community Commercial uses of the subject properties.
Consideration of this request supports City of Beloit Strategic Goal #3.
Sustainability: Reduce dependence upon fossil fuels – The proposed infill development will add housing and commercial
development on an existing, underutilized site that is already served by public infrastructure. Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A Reduce dependence on activities that harm life sustaining eco-systems – N/A Meet the hierarchy of present and future human needs fairly and efficiently – N/A
Action required/Recommendation: City Council consideration and action on the proposed Resolution
Fiscal Note/Budget Impact: N/A
Attachments: Resolution and Staff Report to the Plan Commission
24
CITY OF BELOITREPORT TO THE BELOIT CITY PLAN COMMISSION
Meeting Date: May 3, 2017 Agenda Item: 5 File Number: CSM-2017-05
Applicant: R.H. Batterman & Co., Inc. Owner: Jeff Adleman Location: 1405 Madison Road & 1402 Townline Avenue
Existing Zoning: PUD Existing Land Use: Vacant Total Area: 4 Acres
Request Overview/Background Information:R.H. Batterman & Co., Inc. has submitted an Application for the Review of a Minor Subdivision and a 4-Lot Certified Survey Map (CSM) for the properties located at 1405 Madison Road & 1402 Townline Avenue.
Key Issues: The intent of the proposed CSM is to reconfigure two existing parcels into four new lots in advance of Jeff
Adleman’s proposed storage unit and duplex redevelopment project that was approved by the City Council as a Planned Unit Development (PUD) on February 6, 2017.
The approved PUD consists of up to three buildings containing up to 140 self-storage units and two duplexes along Whipple Street, and was approved subject to a condition requiring the attached CSM.
The proposed CSM creates a 2.723-acre lot (proposed Lot 4) for the storage unit development that includes the existing 1405 Madison Road parcel, which has 100 feet of frontage on Madison Road. Proposed Lot 4 also includes a 2,200 square-foot, triangle-shaped piece of land being purchased from the adjacent gas station property for driveway access. Proposed Lots 1-3 consist of two duplex lots and a lot devoted to stormwater management.
In addition, the proposed CSM dedicates a 33-foot strip of land along the eastern edge as right-of-way for the future improvement of Townline Avenue, including the construction of sidewalks.
The City’s Review Agents have reviewed the proposed CSM and have not submitted any comments.
Consistency with Comprehensive Plan and Strategic Plan: The City’s Comprehensive Plan recommends Community Commercial uses of the subject properties. Consideration of this request supports City of Beloit Strategic Goal #3.
Sustainability: Reduce dependence upon fossil fuels – N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A Reduce dependence on activities that harm life sustaining eco-systems – N/A Meet the hierarchy of present and future human needs fairly and efficiently – N/A
Staff Recommendation:The Planning & Building Services Division recommends approval of the attached 4-Lot Certified Survey Map (CSM) for the properties located at 1405 Madison Road & 1402 Townline Avenue, subject to the following conditions:
1. The applicant shall provide proof of ownership of all mapped lands prior to recording the CSM.2. The final CSM shall be recorded with the Rock County Register of Deeds by December 31, 2017.
Fiscal Note/Budget Impact: N/A
Attachments: PUD – Master Land Use Plan, CSM, and Application
25
CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: Conditional Use Permit Application for the property located at 2667 Prairie Avenue – Council Referral to the Plan Commission
Date: May 15, 2017
Presenter(s): Julie Christensen Department: Community Development
Overview/Background Information:Gerardo Castro has filed an application for a Conditional Use Permit (CUP) to allow an automotive hand wash business, Limited Vehicle Service, in the C-2, Neighborhood Commercial District for the property located at 2667 Prairie Avenue.
Key Issues (maximum of 5): The proposed car wash will provide hand wash services out of two existing bays and will not be automated. This property was previously used as oil changing service facility, which closed in April of 2016. The property is zoned for C-2, Neighborhood Commercial District, which does allow limited vehicle services as a
conditional use. This property shares a driveway, off Prairie Avenue, with an adjacent lot. City staff has reviewed traffic and
vehicle stacking issues. The applicant did not propose any exterior alterations to the building or landscaping.
Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):
Consideration of this request supports Strategic Goal # 3.
Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment utilizing the four following eco-municipality guidelines.):
Reduce dependence upon fossil fuels – N/A
Reduce dependence on chemicals and other manufacturing substances that accumulate in nature – N/A
Reduce dependence on activities that harm life sustaining eco-systems – N/A
Meet the hierarchy of present and future human needs fairly and efficiently – N/A
Action required/Recommendation: Referral to the Plan Commission for the May 17, 2017 meeting This item will most likely return to the City Council for a public hearing and possible action on June 5, 2017
Fiscal Note/Budget Impact: N/A
Attachments: Application
31
RESOLUTIONAWARDING PUBLIC WORKS CONTRACT C17-06
OPERATIONS ROOF REPLACEMENT
WHEREAS, on May 4, 2017, six competitive bids were received, the low bid being from PHD RoofDoctors, Inc.; and
WHEREAS, PHD Roof Doctors, Inc. is a qualified bidder.
THEREFORE, BE IT RESOLVED that Public Works Contract C17-06, Operations Roof Replacement,is hereby awarded to PHD Roof Doctors, Inc., Fredonia, WI, in the following amounts:
PHD Roof Doctors, Inc.340S Milwaukee StFredonia, WI 53021
Base Bid $ 280,640.00Allowance for Change Orders and/or Extra Work $ 42,096.00TOTAL PROJECT COST $ 322,736.00
BE IT FURTHER RESOLVED that the amount of $322,736.00 is hereby funded as follows:
P2901474 -5240-2016 Operations Roof & HVAC Replacement $ 256,806.50P2970667-5511-2017 DPW Oper Roof & HVAC $ 65,929.50
TOTAL $ 322,736.00
Dated at Beloit, Wisconsin this 15th day of May, 2017.
City Council of the City of Beloit
Kevin D. Leavy, PresidentATTEST:
Lorena Rae Stottler, City Clerk
34
CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: Award of Contract C17-06, Operations Roof Replacement
Date: May 15, 2017
Presenter(s): Michael F Flesch, P.E., City Engineer Department(s): Public Works/ Engineering
Overview/Background Information:
This project will replace a roof that is at the end of its useful life and has been experiencing leaks.
Key Issues (maximum of 5):
1. Six bids were received for this project. The low bid of $280,640.00 was from PHD Roof Doctors, Inc. and is 11%lower than the engineer’s estimate of $313,000.00.
2. PHD Roof Doctors, Inc is considered a responsible bidder for this project.3. The costs for this project are as follows: $280,640.00 for construction, $ 42,096.00 for Change Orders or extra work,
for a total of $322,736.00.
Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):
This project conforms to Strategic Goal #5.
Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact boththe built and natural environment utilizing the four following eco-municipality guidelines.):
Reduce dependence upon fossil fuels
Replacing the roof will also include providing 1.5” more insulation of the roof deck. This additional insulationwill help reduce the amount of natural gas used to heat the building.
Reduce dependence on chemicals and other manufacturing substances that accumulate in nature
n/a
Reduce dependence on activities that harm life sustaining eco-systems
n/a
Meet the hierarchy of present and future human needs fairly and efficiently
The roof is at the end of its useful life and has been experiencing .leaks. Emergency repairs have stopped currentleaks, but those are not a long term solution.
If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space.
Action required/Recommendation:
The Engineering Division recommends awarding this Public Works Contract to PHD Roof Doctors, Inc. in the amount of$322,736.00.
Fiscal Note/Budget Impact:
Funding is available in the 2016 & 2017 Capital Improvement Plan.
35
CITY OF BELOITDEPARTMENTAL CORRESPONDENCE
TO: Mike FleschFROM: Scott Schneider, Project EngineerDATE: May 8, 2017SUBJECT: Bid Results for Contract C17-06
Operations Roof Replacement
Pursuant to advertisements placed April 17 and April 24, bids were received until 2:00 PMon May 4 for the Operations Roof Replacement. A tabulation of bids is attached.
Six bids were received for this project as follows:
1. PHD Roof Doctors Inc Fredonia, WI $ $ 280,640.00 *Low2. McDermaid Roofing & Insulating Rockford, IL $ 298,400.00
Engineer's Estimate $ 313,000.003. Sterling Commercial Roofing Sterling, IL $ 330,800.004. Distinctive Roofing Inc Rockford, IL $ 372,500.005. Corporate Contractors, Inc Beloit, WI $ 375,893.006. Freeport Industrial Roofing Inc Freeport, IL $ 377,500.00
Upon review of the Contractor’s Proof of Responsibility Statement, PHD Roof Doctors Inc isdetermined to be a responsible bidder.
I recommend that the contract be awarded to PHD Roof Doctors Inc of Fredonia, WI. Thefollowing is a breakdown of the proposed project cost:
COSTSPHD Roof Doctors Inc $ 280,640.00Allowance for Change Orders and/or Extra Work $ 42,096.00
TOTAL PROJECT COST $ 322,736.00
PROJECT INFORMATIONThis project will replace the roof on the operations building..
36
RESOLUTIONAWARDING CONTRACT C17-13
CRANSTON ROAD SHARED USE PATH
WHEREAS, on May 4, 2017, four competitive bids were received, the low bid beingfrom Rock Road Companies, Inc., and;
WHEREAS, Rock Road Companies, Inc. is a qualified bidder, therefore;
IT IS RESOLVED, that Contract C17-13 Cranston Road Shared Use Path, be, andhereby is, awarded to Rock Road Companies, Inc., Janesville, WI, in the following amounts:
Rock Road Companies, Inc.PO Box 1818Janesville, WI 53547-1818
Base Bid $ 94,809.87
Allowance for Change Orders and/or Extra Work $ 12,190.13
TOTAL PROJECT COST $ 107,000.00
AND IT IS FURTHER RESOLVED, that the amount of $107,000.00, be, and hereby is,funded as follows:P2905659-5511-2017 Buildings/Construction $107,000.00
TOTAL $107,000.00
Dated at Beloit, Wisconsin this 15th day of May, 2017.
City Council of the City of Beloit
__________________________Kevin D. Leavy, President
ATTEST:
Lorena Rae Stottler, City Clerk-Treasurer
37
Revised 01-10-08
CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: Award of Contract C17-13, CRANSTON ROAD SHARED USE PATH
Date: May 15, 2017
Presenter(s): Mike Flesch, City Engineer Department(s): Public Works/ Engineering
Overview/Background Information:
This project will construct an 8' wide shared-use path on the south side of Cranston Road from Bootmaker Drive toCobblestone Lane and a 5' sidewalk between Shopiere Road and Bootmaker Drive.
15 Trees will be removed as part of the project and two new trees will be planted. The narrow terrace width, existing buriedutilities and relocation of overhead utility lines limit the area in the right-of-way to replace the trees. Staff has coordinated withneighboring property owners to try to replace additional trees out of the right-of-way, but there has been little interest fromthem. Additional trees will be added to the project if possible.
Key Issues (maximum of 5):
1. Four bids were received for this project. The low bid of $94,809.87 was from Rock Road Companies, Inc. and is12.15% less than the engineer’s estimate of $107,925.00.
2. Rock Road Companies, Inc. is considered a responsible bidder for this project.3. The costs for this project are as follows: $94,809.87 for construction, $ 12,190.13 for Change Orders or extra work,
for a total of $107,000.00.
Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):1. Create and sustain high quality infrastructure and connectivity.
This project will help create high quality infrastructure and connectivity by closing a dangerous gap in pedestrianfacilities along the Cranston Road corridor.
Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact boththe built and natural environment utilizing the four following eco-municipality guidelines.):
Reduce dependence upon fossil fuels
n/a
Reduce dependence on chemicals and other manufacturing substances that accumulate in nature
n/a
Reduce dependence on activities that harm life sustaining eco-systems
n/a
Meet the hierarchy of present and future human needs fairly and efficiently
The water main extension meets the present and future human needs by making public water available to additionalproperties.
If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space.
Action required/Recommendation:
The Engineering Division recommends awarding this Public Works Contract to Rock Road Companies, Inc. in the amountof $94,809.87.
Fiscal Note/Budget Impact:
Funds are available in the 2017 CIP.
38
CITY OF BELOITDEPARTMENTAL CORRESPONDENCE
TO: Mike Flesch, City EngineerFROM: Bill Frisbee, Project EngineerDATE: May 04, 2017SUBJECT: Bid Results for Contract C17-13
CRANSTON ROAD SHARED USE PATH
Pursuant to advertisements placed April 19 and April 26, bids were received until 10:00 AMon May 4 for the CRANSTON ROAD SHARED USE PATH. A tabulation of bids isattached.
Four bids were received for this project as follows:
1. ROCK ROAD COMPANIES, INC. Janesville, WI $ 94,809.87 *Low2. Engineer's Estimate $107,925.003. Maddrell Excavating LLC Brodhead, WI $127,148.304. Johnson and Sons Paving , LLC Lannon, WI $149,813.005. Ideal Midwest Clinton, WI $152,549.03
Upon review of the Contractor’s Proof of Responsibility Statement, ROCK ROADCOMPANIES, INC. is determined to be a responsible bidder.
I recommend that the contract be awarded to ROCK ROAD COMPANIES, INC. ofJanesville, WI. The following is a breakdown of the proposed project cost:
COSTSROCK ROAD COMPANIES, INC. $ 94,809.87Allowance for Change Orders and/or Extra Work $ 12,190.13
TOTAL PROJECT COST $ 107,000.00
PROJECT INFORMATIONThis project will construct an 8' wide shared-use path on the south side of Cranston Roadfrom Bootmaker Drive to Cobblestone Lane and a 5' sidewalk between Shopiere Road andBootmaker Drive.
39
RESOLUTION APPROVING A CLASS “B” BEERAND “CLASS B” RESERVE LIQUOR LICENSE FOR
HRNS V ENTERTAINMENT, D/B/A ADIKTION
WHEREAS, an application has been received for a Class “B” Beer and “Class B”Reserve Liquor License from HRNS V Entertainment, d/b/a Adiktion, Edgardo GarridoMateos, Agent for the property located at 1310 Cranston Road, Beloit, Wisconsin; and
WHEREAS, the Alcohol Beverage License Control Committee recommendsdenial of this Class “B” Beer and “Class B” Reserve Liquor License at its May 9, 2017meeting by a unanimous vote of 5-0.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Beloitdoes hereby approve a Class “B” Beer and “Class B” Reserve Liquor License fromHRNS V Entertainment, d/b/a Adiktion, Edgardo Garrido Mateos, Agent for the propertylocated at 1310 Cranston Road, Beloit, Wisconsin.
Dated this 15th day of May 2017.
CITY COUNCIL FOR THE CITY OF BELOIT
_______________________________Kevin D. Leavy, City Council President
ATTEST:
__________________________________Lorena Rae Stottler, City Clerk
40
Revised 01-10-08
CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: Resolution approving a Class “B” Beer and Reserve “Class B” Intoxicating Liquor License for HRNS VEntertainment LLC, d/b/a Adiktion, 1310 Cranston Road, Edgardo Garrido Mateos, Agent
Date: May 15, 2017
Presenter(s): Lorena Rae Stottler Department(s): City Clerk-Treasurer
Overview/Background Information: On March 27, 2017, an application for a Class “B” Beer and Reserve “Class B”Intoxicating Liquor License for HRNS V Entertainment LLC, d/b/a Adiktion, 1310 Cranston Road, Edgardo Garrido Mateos,Agent, was made by Lilia Rangel. The application was reviewed by staff and found to be incomplete. There were a couplediscrepancies on the application which required the applicant to rectify prior to placing on the agenda. On April 4, 2017, thecustomer provided a completed application in order to be submitted to the City Council for referral to ABLCC. The matter wasreferred to the ABLCC on May 1, 2017. At the May 9, 2017 ABLCC meeting, committee unanimously agreed with therecommendation of the police department to deny the license with a vote of 5-0. The matter is before you on May 15 for afinal decision on the application for a Class “B” Beer and Reserve “Class B” Intoxicating Liquor License.
Key Issues (maximum of 5):• HRNS V Entertainment LLC, d/b/a Adiktion, 1310 Cranston Road, Edgardo Garrido Mateos, Agent, is applying for a
new Class “B” Beer and Reserve “Class B” intoxicating liquor license. The City currently has two Reserve licensesavailable and no regular licenses available.
• Upon City Council referral, the City Clerk will notify the Chief of Police, Chief of the Fire Department and Director ofPlanning and Building Services of each application, and these officials, or their designees, shall inspect or cause tobe inspected each application and the premises, together with such other investigations shall be necessary todetermine whether the applicant and the premises sought to be licensed comply with the regulations, ordinances andlaws applicable thereto, and whether the applicant is a proper person to be the recipient of the license. Thisinformation will be included to the ABLCC for their review and recommendation.
• You may recall that this applicant’s former license was revoked by city council action on September 28, 2015.• The applicant previously applied on December 12, 2016 and was referred to ABLCC by Council on January 17
th,
2017. At the February 14, 2017 ABLCC meeting, the applicant withdrew their application. The differences betweenthat application and this one is: Lilia Rangel is listed as the primary member of the LLC instead of Efrain Valencia;and a letter from Efrain Valencia and Julian Valencia addressing their responsibility with the lease in connection withallowing Lilia Rangel and Yazmin V. Valencia to manage the day to day operations is included.
• The recommendation of the Police Department was to deny the license based upon a volume of evidence. Attachedto this staff report you will find a memorandum outlining the recommendation of the police department.
Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’smission.): N/A
Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it willimpact both the built and natural environment utilizing the four following eco-municipality guidelines.): N/A
Reduce dependence upon fossil fuels N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature N/A Reduce dependence on activities that harm life sustaining eco-systems N/A Meet the hierarchy of present and future human needs fairly and efficiently N/A
If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in thatspace.
Action required/Recommendation: Staff and the ABLCC recommend denial of the license.
Fiscal Note/Budget Impact: If approved, the fee for a Reserve “Class B” intoxicating liquor license is $10,000. Feesthereafter total $600/year.
41
1
To: City Council
From: David Zibolski, Chief of PolicePatrick Bruce, Assistant City Attorney
Date: May 10, 2017
RE: Club Adiktion, 1310 Cranston Road
Please let this memorandum serve as the recommendation of the Police Department related tothe application for a combination Class “B” Fermented Malt Beverages and “Class B”Intoxicating Liquors license from HRNS V. Entertainment, LLC (d/b/a “Club Adiktion”). ThePolice Department strongly urges City Council to deny Club Adiktion’s application for thereasons stated below.
Background
In 2013, City Council suspended Club Adiktion’s liquor license for ninety (90) days. City Councilfound Club Adiktion failed to maintain records in accordance with the laws, in that the Clubfailed to properly maintain all invoices and stock transfer documents for the purchase and/orreceipt of alcohol for a period of at least two years preceding the date of purchase or acquisitionof said alcohol. Club Adiktion failed to demonstrate that it purchased its alcohol fromdistributors licensed in Wisconsin and the Department of Revenue Alcohol and TobaccoEnforcement Unit (ATEU) confiscated over three hundred (300) bottles of alcohol as a result ofthe Club’s unlawful practices.
In 2015, City Council revoked Club Adiktion’s liquor license based upon numerous violations.The City Council found that the Club continued to violate the law by, again, failing to maintainproper records for the purchase and receipt of alcohol. The Club was found to have hiredunlicensed security personnel who interfered with the criminal investigations. In addition,evidence showed no less than seven (7) separate incidents requiring police involvement,investigation and arrests, during the ten (10) month window from October 2014 to July 2015. Atthe revocation hearing, the Council heard over seven hours of extensive testimony from PoliceDepartment personnel regarding the numerous occasions the police responded to the Club inorder to make arrests and/or maintain peace and order at the premises of Club Adiktion.Beyond the occasions in which patrons were intoxicated, violent, disorderly and/or underage,the most severe police contact involved the investigation of a shooting that resulted in threegunshot victims.
The pending application before City Council is Club Adiktion’s second attempt to apply for a newliquor license since its 2015 revocation. Club Adiktion first applied last fall and was referred tothe ABLCC for hearing on Tuesday, February 14, 2017. One day prior, on February 13th, Club
Beloit Police Department
Office of the Chief
42
2
Adiktion abruptly notified the City Attorney’s Office of its intent to withdraw its application, whichit ultimately did at the ABLCC meeting the next day, providing little to no explanation.
On May 9, 2017, Club Adiktion presented its current application to the ABLCC. The Committeevoted unanimously, 5-0, to recommend a denial of the license to City Council.
Pending License Application
Club Adiktion’s pending application contains no meaningful change in circumstances. InFebruary 2017, the named members of the LLC were Julian Valencia and Efrain Valencia, whoidentified themselves as the President and Vice President in their respective AuxiliaryQuestionnaires. The current application now presumably lists only one member of the LLC,namely Lilia Rangel. In Lilia Rangel’s Auxilary Questionnaire, she curiously indicates she is amember of a partnership, instead of identifying her position or title with the LLC. This causesconcern as to whether Lilia Rangel, as the new face of Club Adiktion and presumably onlyknown member, possesses any actual knowledge or understanding of her purpose; other than,of course, to simply be a straw person for the LLC.
According to the Department of Financial Institutions, Ms. Rangel is also the registered agent forthe LLC. Section 183.0105(1)(a) of the Wisconsin Statutes requires the registered agent of anLLC to be a “natural person who resides in this state.” On the current application, Ms. Rangelindicates she resides in Lake Park, Illinois. Club Adiktion, in turn, appointed a person who isstatutorily disqualified.
Not only does the appointment of Lilia Rangel raise its own set of questions and concerns, ClubAdiktion’s assigned agent in its application does as well. Club Adiktion chooses EdgardoGarrido as its agent. Per the Clerk’s records, Mr. Garrido has been Club Adiktion’s agent sinceJanuary 1, 2014. In review of the Supplemental Questionnaire for Agents, Mr. Garrido indicateshe will be a full-time employee of the business, supervise the employees and day to dayoperations of the business, and “will be present all hours and days when there is an ongoingevent.” Mr. Garrido is the same agent who was in place for the vast majority of the violationsresulting in Club Adiktion’s revocation. The fact the Club continues to have Mr. Garrido as itsagent, in essence, demonstrates the Club has done nothing of significance to improve itselfsince its revocation in 2015.
Moreover, Mr. Garrido’s ability to appropriately act as agent is called into question as a reviewof his Wisconsin’s driving record reveals that his driver’s license expired February 24, 2010, andthe status is currently suspended. As Mr. Garrido resides in Janesville, he would presumablyviolate the law any time he commutes to Club Adiktion. In the last three years, in fact, Mr.Garrido has been convicted of seven (7) separate offenses for operating without a license oroperating with a suspended license. As a habitual law offender, he should be consideredunsatisfactory to City Council with respect to his character, record and reputation, under125.04(6)(a)(1), Wis. Stats.
Beneficial Effect Since Revocation
Since the revocation of Club Adiktion’s liquor license, which took effect on October 1, 2015, thePolice Department measured significant benefit to the community. While the Club has remainedopen for non-alcohol related business and events, the calls for police service have droppeddramatically. To demonstrate the significant reduction in police resources expended upon ClubAdiktion, the Police Department provides City Council with four attached documents:
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(1) Exhibit A(1): Club Adiktion Report, documenting all “Reportable Calls forService” at 1310 Cranston Rd., from June 1, 2013 through September 30, 2015,
(2) Exhibit A(2): Club Adiktion Report, documenting all “Reportable Calls forService” at 1310 Cranston Rd., from October 1, 2015 through January 31, 2017,
(3) Exhibit B(1): Club Adiktion Report, documenting all service calls excludingbusiness/security checks, from June 1, 2013 through September 30, 2015, and
(4) Exhibit B(2): Club Adiktion Report, documenting all service calls excludingbusiness/security checks, from October 1, 2015 through January 31, 2017.
Note: For clarification, a “Reportable Call for Service” involves an identified crime,ordinance violation and/or arrest, either initiated by a distressed citizen or the result ofpolice officers already on scene. Also, business/security checks are excluded becausesuch checks represent routine police contacts with retail establishments to ensure abusiness is properly secured and in compliance.
These reports represent two timeframes: the period of twenty-eight (28) months preceding ClubAdiktion’s license revocation (from 6/1/13 to 9/30/15) and the sixteen (16) months succeedingthe license revocation (from 10/1/15 to 1/31/17). City Council can directly compare the level ofpolice contact before and after Club Adiktion’s possession of a liquor license.
Club Adiktion required seventy-eight (78) instances of police contact in the twenty-eight (28)months preceding the revocation of its liquor license, nineteen (19) of which constitutedreportable calls for service. The call descriptions indicate the police responded to the scene fordisturbances, warrant service, vandalism, disorderly conduct, battery and gunshot wounds. Instark contrast, after City Council revoked Club Adiktion’s liquor license, the Club required onlyfive (5) instances of police contact through January 31, 2017, zero (0) of which constituted areportable call for service. This is an undeniable and drastic improvement.
Because of this large drop in police activity at Club Adiktion, the manpower of the PoliceDepartment increased in-kind to provide better protection and service to a previously neglectedBeloit community. The Police Department no longer needs to respond to Club Adiktion on thetypical Friday or Saturday night, to make order of the chaos caused by the Club’s intoxicated,disorderly and violent patrons. Moreover, investigations into gun activity at Club Adiktion nolonger drain police resources during the days and weeks following such an incident.
Not only has the loss of the liquor license positively affected the Police Department, thesurrounding businesses and residential community report positive changes, as well. The PoliceDepartment recently conducted a canvass of the surrounding businesses (those businessesthat share a parking lot with Club Adiktion or that are near the Club along Cranston Rd.) andresidences. The Department has summarized its findings in the memorandum attached asExhibit C and D. By the Department’s assessment, the revocation of Club Adiktion’s liquorlicense only positively influenced the surrounding businesses and there is overwhelmingconcern related to the business operating as a licensed establishment. The Police Departmentalso received several comments from concerned citizens that indicate great concerns on thepart of public if the Club were to obtain a liquor license. The written comments are attached asExhibit E.
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Pattern of Behavior
Despite this tumultuous history with its business operation in the City of Beloit, Club Adiktionoffers no evidence to support its request for a liquor license. But for the unexplainedappointment of Lilia Rangel as the single member of the LLC, in reality, true control of the LLCand corresponding mismanagement has not changed since the business was first licensed in2011. You may recall that each time the Club was called upon to respond to the violations ofstate and local regulations, it responded the same way: they didn’t understand the laws andwould promise to do better in the future. The problem is, the Club has not provided anyevidence or proof to support the assertion that it can and will do better. In fact, just the oppositeis true. The business was given a suspension in 2013 for unauthorized purchases and improperrecord-keeping, yet was caught violating the same regulations two (2) years later.
Prohibition of this repetitive unlawful behavior is codified under Section 125.04(5)(b), Wis.Stats., which disqualifies an applicant from obtaining a license if it habitually violates the law.The violation of these referenced regulations, in combination with several other violations of thelaw enumerated in the 2015 complaint and to which law enforcement testified at Club Adiktion’srevocation hearing1, disqualify Club Adiktion as a licensee candidate.
Lastly, as recently as a few months ago, the City Clerk’s office received numerous inquiries frompatrons of the Club who had contracts with the business to hold various events at 1310Cranston Road. These patrons were informed by Club personnel that they had to apply to thecity to obtain a special event license in order to have alcohol on the premises at their events. Acopy of the contract materials provided to the patrons is attached as Exhibit F. This businesspractice continues to show a lack of fundamental knowledge about alcohol licensing in the Stateof Wisconsin and an attempt to subvert the loss of its own license.
Conclusion
While reviewing this application, City Council should keep in mind that it can lawfullyrecommend denial of the liquor license if it determines there is a rational connection betweenthe denial of the license and a positive effect on the public health, safety, morals, or generalwelfare of the community.
Historically, Club Adiktion has failed to comply with many state and local regulations, has failedto maintain proper order and safety and has offered no evidence to suggest that it is capable ofdoing either. During the twenty-eight (28) months preceding its license revocation, ClubAdiktion constantly drained police resources to address its intoxicated, disorderly and violentpatrons. Ultimately, the Club’s chaotic nature resulted in a shooting with three gunshot victims,along with the demoralization of the surrounding businesses and residential community. Incontrast, since the Club lost its license in 2015, police contact with the Club has been nearlyeliminated altogether. The local businesses and residents express great satisfaction andimproved morale, as they no longer deal with or clean up after the destructive patrons whoattend large events at Club Adiktion. There is ample evidence to support a direct connectionbetween Club Adiktion’s lack of a liquor license and improvements to the public health, safety,morals, and general welfare of the community.
For all of these reasons, the Police Department strongly urges City Council to follow theunanimous (5-0) recommendation of the ABLCC to deny the Club’s pending application.
1Selling or dispensing alcoholic beverages to underaged persons in violation of § 125.01(1)(a), Wis. Stats. (October
5, 2014, BPD # BE1457828); Selling or dispensing alcoholic beverages to intoxicated persons in violation of §125.07(2)(a)1, Wis. Stats. (May 2, 2015, BPD # BE1522552); Selling alcohol without a valid bartender’s license inviolation of § 125.04(5), Wis. Stats. (July 25, 2015, BPD #BE1539166) 45
Exhibits are available to the Public in the
City Clerk-Treasurer’s Office at
100 State Street, 2nd Floor,
Beloit WI 53511
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CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCILTopic: AN ORDINANCE TO AMEND VARIOUS SECTIONS OF THE CODE OF GENERAL ORDINANCES OF THE CITY OF
BELOIT PERTAINING TO CITY BOARDS, COMMITTEES AND COMMISSIONS
Date: May 15, 2017
Presenter: Elizabeth A. Krueger Department: City Attorney
Overview/Background Information:
During the review of annual board/committee/commission appointment process, it was found that language related to the councilpresident appointments seemingly required the council president to serve on numerous boards/committees/commissions.Suggested proposed language changes to the ordinance make clear that the president has the option of serving on variousboards/committees/commissions rather than presumably being mandatory. Further, the council president could choose to beappointed as the city council representative for boards/committees/commissions.
In addition, two minor revisions were made to reflect current references.
Key Issues (maximum of 5):
See above
Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’s mission.):n/a
Sustainability (Briefly comment on the sustainable long term impact of this policy or program related to how it will impact boththe built and natural environment utilizing the four following eco-municipality guidelines.):
Reduce dependence upon fossil fuels N/A Reduce dependence on chemicals and other manufacturing substances that accumulate in nature N/A Reduce dependence on activities that harm life sustaining eco-systems N/A Meet the hierarchy of present and future human needs fairly and efficiently N/A
If any of the four criteria are not applicable to your specific policy or program, an N/A should be entered in that space
Action required/Recommendation:Approval the Ordinance
Fiscal Note/Budget Impact:None
Attachments:Proposed Ordinance
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Page 1 of 3
ORDINANCE NO. __________
AN ORDINANCE TO AMEND VARIOUS SECTIONS OF THE CODE OFGENERAL ORDINANCES OF THE CITY OF BELOIT
PERTAINING TO CITY BOARDS, COMMITTEES AND COMMISSIONS
ALCOHOL BEVERAGE LICENSE CONTROL COMMITTEE
Section 1. Section 1.70(2)(a) of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“(2) MEMBERSHIP. The Alcohol Beverage License Control Committee shall consist of 8 or 9 members asfollows:
(a) Ex Officio Members.1. • City Council President (optional)2. • One City Council representative, who also may be the City Council President3. • One member of the School Board or administration of the School District of Beloit4. • One member of the Rock County Tavern Owner's League”
COMMUNITY DEVELOPMENT AUTHORITY
Section 2. Section 1.79(4)(a) of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“(4) MEMBERSHIP. The Community Development Authority shall consist of 7 or 8 commissioners asfollows:
(a) Ex officio members.1. City Council President (optional).1.2.Two City Council representatives, one of whom may also be the City Council President.”
Section 3. Section 1.79(4)(c)4 of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“4. One citizen member of the Community Development Authority shall be chosen, by majority vote,annually at the January meeting as the CDA's representative to the Greater Beloit EconomicDevelopment CorporationCity of Beloit Economic Development Advisory Council.”
EQUAL OPPORTUNITIES COMMISSION
Section 4. Section 1.82(2)(a) of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“(2) MEMBERSHIP. The Equal Opportunities Commission shall consist of 8 or 9 members as follows:(a) Ex officio Members.
1. City Council President (optional).53
Page 2 of 3
2. One City Council representative, who also may be the City Council President.”
LANDMARKS COMMISSION
Section 5. Section 1.84(2)(a) of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“(2) MEMBERSHIP. The Landmarks Commission shall consist of 8 or 9 or 10 members as follows:(a) Ex Officio Members.
1. • City Council President (optional)2. • One City Council representatives, who may also be the City Council President3. • One representative from the Bluff Street National Register Historic District or
the Merrill Street National Register Historic District4. • One representative from the Near East Side (College Park) National Register
Historic District”
PARKS, RECREATION AND CONSERVATION ADVISORY COMMISSION
Section 6. Section 1.86(2)(a) of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“(2) MEMBERSHIP. The Park, Recreation and Conservation Advisory Commission shall consist of 12or 13 members as follows:(a) Ex Officio Members.
1. • City Council President (optional)2. • One City Council representative, who also may be the City Council President3. • One representative of the School District of Beloit4. • Director of Parks and Leisure Services5. • Public Works Director”
PLAN COMMISSION
Section 7. Section 1.87(2)(a) of the Code of General Ordinances of the City of Beloit is herebyrepealed and recreated to read as follows:
“(2) MEMBERSHIP. The Plan Commission shall consist of the following members:(a) Ex Officio Members. City Council President (optional) and one City Council
representative, who also may be the City Council President.”
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TRAFFIC REVIEW COMMITTEE
Section 8. Section 1.89(2)(a) of the Code of General Ordinances of the City of Beloit is herebyamended to read as follows:
“(2) MEMBERSHIP. The Traffic Review Committee shall consist of 10 or 11 members as follows:(a) Ex Officio Members.
1. • City Council President (optional)2. • One City Council representative, who may also be the City Council President3. • Public Works Director4. • City Engineer5. • Project Engineer6. • Chief of Police or the Chief's designee7. • A representative of the Beloit School District”
Section 9. This ordinance shall be in force and take effect upon passage and publication.
Adopted this ______ day of May, 2017.
CITY COUNCIL FOR THE CITY OF BELOIT
By:Kevin D. Leavy, President
ATTEST:
By:Lorena Rae Stottler, City Clerk
PUBLISHED:EFFECTIVE DATE:01-611100-5231-
tdh/ordinances/Boards Committees Commissions = ORD = 20170420 (17-1081)
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May 15, 2017
APPOINTMENT REVIEW COMMITTEEREPORT TO CITY COUNCIL
APPOINTMENT RECOMMENDATION
The undersigned Kevin D. Leavy, duly elected President of the Beloit City Council, subject to confirmation by the Beloit City Council, does hereby appoint the following citizen members to the vacancies and terms indicated below, said appointments being pursuant to nominations made and approved by the Appointment Review Committee at the Regular meeting held May 8, 2017.
Kevin D. Leavy, President, Beloit City Council
Appointments
Board of AppealsIncumbent John P. Petersen, to a regular term ending May 31, 2020Incumbent Dustin Gronau, to a 1st Alternate term ending May 31, 2020
Municipal Golf CommitteeIsaam El-Amin, 1014 Alice Avenue (replacing Ida Lenz) to a term ending December 31, 2018
Park, Recreation & Conservation Advisory CommissionMike Ciaramita, 1731 Arlington Avenue (replacing Chad P. Larson) to a term ending September 30, 2017
PLEASE ANNOUNCE THE FOLLOWING VACANCIES
Alcohol Beverage License Control Committee (Vacancy for Tavern League Rep., vacancy for resident)Board of Appeals (Vacancy for 2nd Alternate)Board of Review (Vacancy for alternate) Equal Opportunities Commission (Vacancy for resident)Landmarks Commission (Vacancy for East Side Representative)Municipal Golf Committee (1 vacancy for youth representative)Municipal Library Committee (Vacancy for resident)
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RESOLUTION ADOPTING THE CITY OF BELOIT LOGO AND USAGE STANDARDS
WHEREAS, the City of Beloit has had various logos since its inception, and since the mid 1990’sthe officio logo has been known as the “flying B”; and
WHEREAS, the existing City logo has been under review in recent years, but a new official citylogo has not been selected or adopted by the governing body; and
WHEREAS, the City Council adopted a Strategic Plan that incorporates a vision, a mission andstrategic goals, including the goal to Create and sustain a positive image, enhance communications,and engage the community; and
WHEREAS, within that goal area, a key initiative was to create a the new City of Beloit logo; and
WHEREAS, City Council, staff, and public input was solicited; and
WHEREAS, the City Council wishes to formally adopt a logo to ensure that branding andmessaging of the City of Beloit are consistent and of high quality;
NOW, THEREFORE, BE IT RESOLVED that the City Council approves and adopts the official City ofBeloit Logo per the artwork attached hereto.
Dated at Beloit, Wisconsin this 15th day of May 2017.
CITY COUNCIL FOR THE CITY OF BELOIT
Kevin D. Leavy, President
ATTEST:
Lorena Rae Stottler, City Clerk
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CITY OF BELOITREPORTS AND PRESENTATIONS TO CITY COUNCIL
Topic: City Logo AdoptionDate: May 9, 2017Presenter(s): Lori S. Curtis Luther, City ManagerDepartment(s):City Manager
Overview/Background Information:
The City Council voted on Tuesday, April 18, 2017 to endorse the final logo concepts with minor modifications to becreated by AFFIRM at an expense not to exceed $5,000 with city council consideration of final design to occur assoon as practicable.
A Council Workshop was held on Monday, May 8, 2017 to review the modifications. A consensus was reached onthe logo and a request for a vertical option for particular applications was also requested. Both images areattached.
Background Information:
The following is a timeline of events related to the development of a new logo for the City of Beloit.
On March 23, 2015, a presentation was made to the City Council on a proposed logo. Visit Beloit spent $93,500 in 2014 withcontributions from the City of Beloit, Visit Beloit, Greater Beloit Chamber of Commerce, Downtown Beloit Association and theGreater Beloit Economic Development Association to develop a unique identity for the community. My understanding is thatextensive focus groups but no formal surveys were conducted as part of that process. Ultimately, the Council did not adoptthat logo and chose to continue using the “Flying B” that was approved in the 1990’s.
In October of 2016, the City Council passed a Strategic Plan that included the goal to Create and sustain a positive image,enhance communications, and engage the community. Within that goal area, the key initiative is the creation of the newCity of Beloit branding and logo.
To support this effort, in November of 2016, AFFIRM out of Pewaukee was retained to:1) Pursue a process of data collection, analysis and compiling of a Brand Discovery Report; developing and writing
a brand positioning statement; communications audit; writing an inward marketing plan for internalcommunications; compiling visual and verbal brand communications guides, budget timetable and launch plan;all research, planning meetings and related materials; account service charges; and all associated costs ofproduction and presentation.
2) Develop a brand, including logo concept, layout/design, digital file creation, digital proofs, art direction, accountservice charges, and final approved files for a comprehensive logo library.
Conformance to Strategic Plan (List key goals this action would support and briefly discuss its impact on the City’smission.):
This presentation is directly tied to Goal #6 of the City Council’s Strategic Plan to create and sustain a positiveimage, enhance communications, and engage the community.
Action required/Recommendation:Motion to approve the attached design as the official City logo with both horizontal and vertical applications.
Fiscal Note/Budget Impact: The City entered into a contract with AFFIRM in the amount of $15,000 with an additional$5,000 approved for modifications for a total of $20,000. Once adopted, the City will pursue an incremental process toreplace the existing logo with the new one as budget allows.
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Branding Recommendation
AFFIRM | City of Beloit Brand Identity Recommendation | 05.10.17
Primary Treatment Secondary Treatment
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