ADDENDUM NO. 1 TO SOUTHERLY MAIN SUBSTATION … · · 2013-04-30109_Rev 11/12 ADDENDUM #1; Southerly Main Substation Replacement (SSR-2) Page 3 of 3 II. REQUEST FOR PROPOSAL 1

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ADDENDUM #1; Southerly Main Substation Replacement (SSR-2) Page 1 of 3

ADDENDUM NO. 1 TO

SOUTHERLY MAIN SUBSTATION REPLACEMENT (SSR-2) RFP FOR THE

NORTHEAST OHIO REGIONAL SEWER DISTRICT APRIL 26, 2013

PROPOSALS DUE: 4:30 P.M. (OFFICIAL LOCAL TIME) ON

WEDNESDAY, MAY 22, 2013

Addendum No.1 consists of three (3) pages and the following Attachments: Attachment 1 Pre-Proposal Meeting Attendees (2 page) Attachment 2 Pre-Proposal Presentation Handout (15 pages)

ATTENTION BIDDERS The following, as additions to and modifications in the Request for Proposal, will be included in, and become part of the Southerly Main Substation Replacement (SSR-2) project. Proposers are, therefore, instructed to take the following into account in rendering any Proposal for this work. I. PRE-PROPOSAL CONFERENCE

A. A pre-proposal conference was held on April 26, 2013 at the Southerly Wastewater Treatment Center of the Northeast Ohio Regional Sewer District (NEORSD) located at 6000 Canal Rd., Cuyahoga Heights, OH. A list of attendees who signed in at the meeting is included as Attachment 1, and the presentation is included as Attachment 2. The meeting convened at 10:00 AM, with Bruce Buchanan, Project Manager, introducing himself and the following individuals:

Mr. George Schur NEORSD, Southerly WWTC Superintendent Mr. Terry Robinson NEORSD, Southerly WWTC Asst. Superintendent Mr. Kevin Zebrowski NEORSD, Southerly WWTC Asst. Superintendent Mr. Mark Adryan NEORSD, Southerly WWTC Construction and Safety

Coordinator Mr. Tom Seiter NEORSD, Southerly WWTC Electrical and

Instrumentation Maintenance Manager Mr. Paul Kopchak NEORSD, Southerly WWTC Electrical and

Instrumentation Maintenance Manager Ms. Marty Winning NEORSD, Health and Safety Specialist Mr. Greg Binder NEORSD, Engineering Program Manager – Plants

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Mr. Dan Wiglusz NEORSD, Engineering Construction Supervisor Mr. Terry Bolden NEORSD, Contract Compliance Officer

B. NEORSD began the meeting with Bruce Buchanan introducing the project and the schedule of events for the proposal and interview process. Some of the key dates discussed were as follows;

1. Deadline for Questions : May 14, 4:30pm 2. Proposals Due : May 22, 4:30pm 3. Interviews on or around : June 19 4. Contract Negotiations : June 24 to July 5 5. Approximate Board Authorization to Award : August 15

C. Terry Bolden explained the NEORSD’s Business Opportunity Program is now on the NEORSD web page as well as the certified list of MBE/WBE companies. Please note that new counties are now included in the policy and the MBE/WBE goal for this contract has been set at 22%. If you have any questions or concerns, please call Terry Bolden, Contract Compliance Officer at (216) 881-6600.

D. Bruce Buchanan stated that verbal questions would be accepted at the pre-proposal meeting. After the pre-proposal meeting, all questions must be submitted to Bruce Buchanan in writing by the close of business, 4:30 PM, on May 14, 2013. They may be sent by mail to 3900 Euclid Ave., Cleveland, OH 44115; by fax to (216) 881-2738; or by email (preferred) to [email protected]. Answers to questions will be issued via Addendum.

E. The meeting was opened to questions from the attendees. The following are the questions asked at the meeting and answers to those questions:

Q1. For the Building Feasibility study mentioned in the RFP, are there any

other purposes to be examined for these areas? A1. See response AD.1.1 below.

F. Questions Submitted, By Email, After the Meeting

Q2. The RFP indicates that the project duration is 42 months. The presentation indicates that it is 48 months. Please clarify the proposed duration of the design contract.

A2. See response AD.1.2 below.

G. Project Site Tour

A site visit was conducted. Both the East and West sets of the Main Substation Switchgear were presented as well as the existing transformer yard and the First Energy Metering Building. Tom Seiter of the District pointed out the corrosion on the existing First Energy transformers.

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II. REQUEST FOR PROPOSAL

1. SECTION 3.1 DESCRIPTION OF BASE PROJECT

AD.1.1 : ADD 3.1.D.c “The Building Feasibility Usage Study will only

look at using the existing structures as a new possible home for the new Main Substation. Determination if the areas can be used for any other purpose will be part of a separate contract. However, if the study determines that the buildings have reached their effective useful life expectancy, demolition design services will be engaged using the negotiated specific allowance.”

2. SECTION 5.0 PROJECT SCHEDULE

AD.1.2 : DELETE “Construction Complete” and REPLACE with

“Construction Substantial Completion”. DELETE “42 months” as the milestone for the “Project Close Out” after the Design NTP and REPLACE with “48 months”.

END OF ADDENDUM NO. 1

ATTACHMENT NO. SSR-2-1-1

Pre-Proposal Meeting Attendees

ATTACHMENT NO. SSR-2-1-2

Pre-Proposal Presentation Slides

Southerly Main Substation Replacement(SSR-2)

April 26, 2013 1

Southerly Main Substation ReplacementContract SSR-2

Southerly WWTC One-Line Diagram

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Project Objectives

•Replacement of Southerly Main Substation (USS 1 and 2)and 2)•Consolidation of Existing Substations USS 6, 7 and 8•Exploration of Recommendations from the Stand-by Power System Assessment Study•Substation Location and Building Usage Feasibility Study

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Project Description

Replacement of Southerly Main Substation (USS 1 and 2):Replacement of Southerly Main Substation (USS 1 and 2):• Provide complete bid documents to replace both sides of the existing 15 kV Main Substation switchgear.

• Provide complete bid documents to replace the existing Utility Metering Building containing SCADA equipment used by the utility company to control their high voltage equipment as well as Southerly’s 13 2 kV i d ti b k13.2 kV main and tie breakers.

• Provide complete bid documents to construct a new Main Substation building to house both sets of new switchgear as well as metering

i t Th b ildi ill b d i d th t it i t i llequipment. The new building will be designed so that it maintains all code required clearances and partitions applicable to this voltage level.

• Provide complete bid documents to replace the existing Main Plant ili f l d b Fi Eutility transformers, currently owned by First Energy.

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Project Description

C lid ti f E i ti S b t ti USS 6 7 d 8Consolidation of Existing Substations USS 6, 7 and 8:• Provide complete bid documents to consolidate the existing electrical loads being fed from substations USS 6, g g ,7 and 8 so that they are fed from one source.

• Provide complete bid documents to remove substations USS 6 7 and 8 from the electrical distrib tion s stemUSS 6, 7 and 8 from the electrical distribution system.

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Project Description

Exploration of Recommendations from the Stand-by PowerExploration of Recommendations from the Stand-by Power System Assessment Study:

•Provide complete and accurate record status drawings of the existing ISO switchgear and generatorsISO switchgear and generators.

•Modification of the (9) existing breakers involved in the auto-system to be capable of manual control.

U d t th i ti O&M l f th t d b t•Update the existing O&M manuals for the stand-by power system.

•Procure spare battery chargers for each voltage used in the stand-by power system.

•Connect all alarms from the generator switchgear to the existing SCADA system and programming to display, disseminate, and record the alarms in a log.

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Project Description

Substation Location and Building Usage Feasibility Study:g g y yThis study is to be performed in the Pre-Design phase of the project and shall include at least three alternative location options with recommendations and a defined list of advantages and disadvantages of each, including planning level costs. Location of the substation may include in whole or in part reclaiming a portion of areas that are to be abandoned, demolished or re-purposed.L ti t b i d th f ll i t b b l tLocations to be examined are the following soon to be obsolete buildings/facilities at Southerly:

Existing SubstationThermal Conditioning (Process Area No 39)Thermal Conditioning (Process Area No. 39)Sludge Dewatering (Process Area No. 42)Incineration (Process Area No. 44)Incineration Auxiliary (Process Area No 45)Incineration Auxiliary (Process Area No. 45)

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Scope of Services - Task Breakdown

• Task 1 - Pre-Design

• Task 2 - Design• Task 2 - Design

• Task 3 - Bidding

• Task 4 Construction (CA/RE)• Task 4 - Construction (CA/RE)

• Task 5 - Closeout

T k 6 Additi l S i ( VE All )• Task 6 - Additional Services ( VE Allowance)

• Task 7 - Additional Services ( Building Demo Design)Design)

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Project Management Plan

Task 1 - Pre-Design• Project Management Plan

• Basis of Design Report

S h d l• Schedule

• Cost Estimates

• Risk Analysis

• Feasibility Study

• VE Analysis

• Constructability Work Shop No. 1

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Task 2 – Design

• Deliverables at 30%, 60%, 90%, 100%

• QA/QC Reports

• Cost Estimates & MBE/WBE Analyses

• Risk Analysis Reports

• Design Review Meetings

• Constructability Workshop No. 2

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Schedule (after NTP)

• Initial Basis of Design Report – 2 months

• Design Completion – 11 months

• Advertise for Bids – 12 months

• Construction NTP – 14 months

• Construction Completion – 36 months

• Project Closeout – 48 monthsj

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Tentative Project Schedule

• May 22, 2013- Proposals due (4:30pm)

• June 19, 2013 - Interviews (if necessary) ( y)

• July 5, 2013 - Negotiations Complete

• August 15, 2013 - Board Authorization to Awardg ,

• August 16, 2013- Design Notice To Proceed

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MBE/WBE/SBE Goal and Local Participation

• Minority, Women and Small Business Enterprises = 22% 22%

• Provide Local Participation InformationProvide Local Participation Information

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*** Deadline for Questions is:

Tuesday, May 14, 2013

Bruce Buchanan, P.E.

Email: [email protected]

Phone: 216-881-6600, Ext. 6440

Fax: 216-881-273814


Questions?Questions?

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Documents

ADDENDUM NO. 1 TO SOUTHERLY MAIN SUBSTATION … · · 2013-04-30109_Rev 11/12 ADDENDUM #1; Southerly Main Substation Replacement (SSR-2) Page 3 of 3 II. REQUEST FOR PROPOSAL 1